GMS PTA 8-th Grade Celebration MMXV

GMS PTA
8th Grade Celebration 2015
PARENT AND STUDENT INFORMATION PACKET
Greetings 8th Grade Parents and Students!
The 8th Grade Celebration committee is very excited about the upcoming
celebration in June. We have MANY fun activities planned with terrific
entertainment, awesome prizes and yummy food to munch on all night
long! This is your information packet regarding the event. Please read
carefully and return all relevant forms by the requested dates.
Included in this packet:
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•
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Event Date/Time and Ticket Sales Information
Code of Conduct and Dress Code for the event
Parent and Student contract (please return at the time of ticket purchase)
Letter of Request for Parent Contributions and Donors
Request for Parent Contributions and Donors form / Volunteer and Chaperone Request form
(information on where to sign up)
• Allergy information/Picture Information/Thank you gift information
• Student Pictures Request form for DVD Slide Show Presentation
• T-shirt size form (please return)
*The 8th Grade Celebration is for Grafton Middle School 8th Grade Students only*
Clipper Kingdom
The Wonderful World of Disney
Grafton Middle School
8th Grade Celebration
Where:
Grafton Middle School
When:
Saturday 6th June 2015 7:00p.m.-9:00p.m.
Student check in 6:30p.m.-7:00p.m.
Tickets:
Cash or check written to GMS PTA
On sale for $15 - May 27,28,29 and June 3
Dress
during all lunch blocks
Gentlemen:
Available for $20 at the door
Dress pants and a collared shirt.
Ladies:
*** PICK UP: The 8th Grade Celebration ends at
A dress, skirt or dress pants and a nice shirt.
9:00p.m., please be there at that time to pick your child
All: No t-shirts or jeans
up. No student will be released before 9:00p.m. unless
All: No Costumes or props
a parent comes inside to sign them out. NO LIMOS!
Student Code of Conduct and Dress Code
The Code of Conduct and the Dress Code needs to be adhered to just
as any other school function. Student dress and appearance is to be
neat, clean and respectful. Shoes must be worn at all times. The
principal may add additional guidelines and reserves the right to
determine what dress and appearance is appropriate for the event.
This is NOT a prom! Students will have that to look forward to in high
school. We do not want to turn students away at the door, but both the
Student Code of Conduct and the Dress Code will be enforced.
Please refer to pg. 43 of the 2014-2015 Student Handbook and
Conduct Code and pg. 3 of the students 2014-2015 Agenda. Thank
you for your cooperation.
Please note the following examples of inappropriate clothing
or attire, including, but not limited to:
 Halter tops, tank tops, spaghetti straps
 Clothing which exposes the midriff, shoulders and/or back. (this includes
transparent material )
 Clothing that is too tight, too revealing, or too short (no shorter than 3 inches
above the knee)
 Clothing which promotes drugs or alcohol
 Clothing which leaves undergarments exposed
 Non-religious head coverings
 Shoes with rollers
 No formal wear (for 8th grade celebration)
 No costumes
No props
Here are some examples of Appropriate attire:
***Students are encouraged to meet with an administrator or send in a picture if they have questions
about their clothing choice for the evening
Shoes must be worn at ALL times! The student should wear comfortable shoes or bring a pair of
comfortable shoes with them. The student will not be allowed to walk around with bare feet or just
socks on their feet. Thank you for your cooperation on this matter.
By signing below, both my student and I verify that we have read
and understand the student code of conduct and the dress code as
stated on the previous page and in the YCSD student handbook and
student agenda. Also by signing below, my student and I understand
that if clothing does not meet dress code, entry will be denied until
the dress code violation has been resolved.
Please sign, date and return when purchasing a ticket to the event.
Tickets cannot be purchased without a signed agreement.
___________________________________________________________
_________________
Parent Printed Name
_________________
Student Printed Name
___________________
Parent Signature
___________________
Student Signature
____________
Date
____________
Date
Request for Contributions
The 8th Grade Celebration Committee continues to work hard raising funds and coordinating plans for a spectacular
evening commemorating the many accomplishments of our 8th graders in their final year as middle school students.
GMS 8th grade students are invited to “Clipper Kingdom” on June 6, 2015; with a live DJ, age-appropriate music,
dancing, ping pong, basketball, beat the goalie, trivia games, castle catapult, carnival games, Just Dance Disney,
temporary tattoos, selfie stations, food, beverages, prizes (must be present to collect), and other fun activities
throughout the night.
As you can imagine, this event is costly and your donations would go a long way in helping us honor our 304 8th grade
students! Contributions can include merchandise, gift cards, food/beverage items, services, and of course, cash. Please
consider contacting friends who are business managers/owners or donating your own services to students (e.g., spa,
hair salon, guitar/piano lesson, etc.).
This support will allow us to:
1) sponsor the attendance of students whose families are in financial difficulties
2) provide T-shirts for all 8th grade students
3) raffle off numerous door prizes
4) offset the many costs associated with this event
In order to collect and sort donations, purchase gifts, and prepare for the event in time, we ask that you please respond to
our request for funds and donation items and services by May 1, 2015.
Please see the following page for the donation form. If you choose to donate, please fill out the attached form and return
with your donation.
GMS PTA would like to thank you in advance for all donations. If you have any questions feel free to contact either
Sandra DiGangi at [email protected] or (757) 604-7331 or
Melinda DiLorenzo at [email protected] or (910) 644-3223
Sincerely,
Sandra DiGangi, Melinda DiLorenzo
Co-Chairpersons, 2015 8th Grade Celebration
The 8th Grade Celebration is organized by volunteers from GMS PTA, a
registered 501(c)(3) tax-exempt organization. Your monetary, product, or service
donation is tax deductible to the extent allowed by law. We will provide you with
necessary tax receipts upon request. Thank you again for your support!
Please return completed forms to the front office no later than May 1, 2015.
Donor Form for GMS PTA 8th Grade Celebration
Donor Name (for bulletin board)
Email
Phone
DONATION INFORMATION
Cash or Check (Payable to GMS PTA) Amount:
$10
$20
$50
Other: $___________________
Name and description of other (non-cash/check) donation:
Merchandise_____________________________________________
Service___________________________________________________
Value of donation: $ _________________
Thank you for your generosity. We appreciate your support!
8th Grade Celebration Volunteer & Chaperone Request
In order to make this celebration a success we need YOU!!
If you’d like to volunteer as a chaperone or for the set up committee,
sign up at http://www.signupgenius.com and click the link under the 8th
grade celebration for volunteers.
If you’d like to donate food, beverages, or money for food purchases,
please sign up at http://www.signupgenius.com and click the link
under the 8th grade celebration for food donations.
Food Allergy
There will be several varieties of food and drink available at the event. We know that there are
many different allergies that some students may suffer from and the 8th Grade Celebration
Committee will label the food the best that they can to avoid any allergic reactions. It is
important that students take precautions as well when they are making their food choices for the
evening. Thank you!
There will be several selfie stations set up around Clipper Kingdom but we will also
have a photographer there to take professional pictures. The drama department from
the High School will be loaning us a full size Cinderella Carriage that will be used for
the pictures. Students will bring information home that evening on how to view and
purchase those pictures. Picture prices start at $1.99.
Thank you for coming!!
Every student that purchases a ticket will receive a Grafton Goody Bag. (see Pictures below)
Students that purchase their tickets during pre-sale ticket sales will ensure that they receive their
gift on the night of the event.
We are making a DVD Slide show to show at the 8th Grade
Celebration. If you would like your child to be included please
provide the following:
•Digital Pictures Only – please use JPEG format, if scanning, scan at a
300 DPI. This will give the clearest and best quality. You may email
them to me at [email protected]
 a current picture (no professional)
 a baby picture (no professional)
 label both pictures with first and last name
(ex: Joe_Smith 1, Joe_Smith 2)
 indicate what is his/her favorite Disney Movie or
character
Pictures must be received by April 30th to allow enough time to put
the slide show together. I’m sorry pictures sent to me after April 30th
will not be included in the slide show.
Thank you,
Ellen Kasten
Your Vivid Memories
Ellen Kasten Photography
[email protected]
*** If you are unable to electronically send your photos but have a hard copy
of them, please contact Sandra DiGangi at [email protected] or
Melinda DiLorenzo at [email protected] no later than April
21st.
GMS 8th Grade T-Shirt
This gift is in honor of all their accomplishments
throughout middle school! Every 8th grade student will
receive a shirt whether they attend the celebration or not.
* Final design is still being crafted.
Class of
2019!

T-shirts come in adult sizes. Mark student’s size and return form to
the front office by April 17, 2015.
Name:
Civics Block:
T-shirt size  Small
Phone:
Civics Teacher:
 Medium  Large
 X-Large
 XX-Large