Untitled - iPolynesia

Transcription

Ia orana tatou,
Tahiti Nui International would like to invite you to participate in our 10th Anniversary Celebration of "Heiva I
Honolulu”, March 15-17, 2012. This "Heiva I Honolulu" will be like no other, including more categories and
more awards.
Tahiti Nui International will be adding a few new requirements to the Ote’a category, UTE, BEST COUPLE, and
ORIGINAL APARIMA. Also, a new plaque and monies will be awarded to the GRAND CHAMPION. The Grand
Champion title will be awarded to the group that has the highest cumulative score across all group categories.
We have also increased the prize monies for Overall Solo Competition Champions.
In addition to the event itself, a special participant social will be added to the “Heiva I Honolulu” lineup, March
14, 2012 in the evening. The time and place of this social event will be announced via special invitation which
will be distributed once your group and/or solo applications have been received. This event will be an
opportunity to meet with other groups, solo participants, and vendors, as well as pick up registration packets,
event information, and pre-ordered ticketing.
March 15, 16, and 17 will be comprised of “Heiva I Honolulu” solo and group events. The Solo Elimination and
Final rounds will be held March 15, 2012. Hura Ava Tau (Jr.) level events will be scheduled March 16, 2012,
while Hura Tau (Sr.) level events will take place March 17, 2012. The Overall Solo Final Competition and
award ceremony are tentatively scheduled for March 17, 2012. Please be advised this schedule may be
subject to change. A final event schedule will be distributed February 2012. Stage time for group blocking will
be made available in the morning prior to gates opening as time permits, March 15 -17, 2012.
The required forms to complete your application process are the Group or Solo Application, the Hold Harmless
Agreement, and the Ticket Order Form. Once completed, these forms must be returned to Tahiti Nui
International along with payment. Should you be interested in pre-ordering Heiva I Honolulu 2012 t-shirts and
other novelties, submission of the Novelties & T-shirt form will be required with payment as well.
We look forward to seeing all of you at the event next March. Should you have any questions or need
additional information to assist in the application process, please contact us.
Mauruuru e Mauruuru roa.
Tahiti Nui International
3246%Hinano%St.%•%Honolulu,%HI%96815%•%www.tahitinuiinternational.com%
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MISSION STATEMENT
The Tahiti Nui International is a cultural organization founded for the purposes of preserving,
promoting, and sharing the cultures, arts and crafts of the 5 groups of Islands of French Polynesia,
commonly known to the world as “Tahiti.
In accomplishing this, we will:
Organize and hold annual or periodic cultural educational events such as but not limited to
Heiva, art festivals, competitive sports, dance and music workshops, language seminars,
varieties of lecture, and any other unique and profound aspect of the culture, history, and
people of Tahiti.
Provide the opportunity to all to participate in these events, regardless of their color, race,
gender, age or religion, in order that they may learn, appreciate, preserve, and share any or
all aspects of this magnificent culture.
Contribute to the higher educational development through scholarship funds, of both Tahitian
and non-Tahitian students that have achieved the standards established for those respective
grants.
Establish a library or center of learning by organizing, filtering, selecting, documenting and
filing all data, events, research and new findings, resulting from the work done from any or all
of these events, in order that these things may be preserved and made available to any that
have an interest in them.
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3246!Hinano!St.!•!Honolulu,!HI!96815!•!www.tahitinuiinternational.com!
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GENERAL INFORMATION
FACT SHEET
Please submit detailed fact sheets of each group presentation (bio, theme, song, lyrics, orero and
other information to support the presentation) by March 10, 2012.
PHOTO
A clear photo representing each group as well as a clear photo of your Ra’atira Pupu, and a group
synopsis of the Ote’a presentation, should be submitted or e-mailed to Scott Nagata at
[email protected] for the TNI Heiva I Honolulu Program by February 15, 2012.
TICKETS
Please submit your group “Performer’s Ticket Order Form” and payment before the March 1, 2012
deadline. Complimentary tickets will be included with each group ticket order.
DRESSING ROOMS
You will be assigned a dressing room the day of competition. It is your responsibility to make sure
that you keep that room neat and clean, as other groups will be occupying the same dressing room
after you’re done. Absolutely NO DRINKING of alcoholic beverages will be permitted in the dressing
room or anywhere else on the premises.
FIRE / PYROTECHNICS
By order of the fire marshal, all or any types of fire and/or pyrotechnics of any kind are prohibited on
stage or at any time to include candles, cigarette lighters, matches, fire knives, etc.
SMOKING
Smoking is permitted at Waikiki Shell in designated areas only. Smoking is prohibited within the
Heiva I Honolulu 2012 performer’s area, which includes the main stage, dressing rooms, theatre, all
halls, and backstage.
ALCOHOLIC BEVERAGES / DRUGS / DRUG PARAPHERNALIA
Alcoholic beverages and the illegal use of drugs, and drug paraphernalia are strictly prohibited at any
time. Failure to adhere to these rules will result in immediate disqualification and eviction from the
premises by local law enforcement.
PARKING
The Waikiki shell parking lots can accommodate up to 800 cars for FREE! Due to the amount of
performers located within the gated area behind the shell, ABSOLUTELY NO CARS WILL BE
ALLOWED TO ENTER with the exception of the TNI staff and personnel (via parking pass). All who
possess a performer pass or ticket may choose to use the designated side gate entrance for loading
& unloading costumes, equipment, drums, etc.
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ADVERTISING
Souvenir programs will be sold daily at the Waikiki Shell. To advertise your pupu ori (halau) or
business, please contact Mana Mo’o via email, [email protected] or by phone (808)397-4880.
REHEARSAL / STAGING
Staging time will be assigned on a first come, first served basis. Please submit accommodation
requests with applications before the application deadline. Contact Rose Perreira at
[email protected] for additional considerations.
RA’ATIRA & VENDOR RECOGNITION
ALL Ra’atira of participating groups and soloists AND Vendors are requested to be present during
the Award Ceremony, March 17, 2012 to be recognized and receive a 10th Anniversary gift bag as a
token of appreciation for participating and supporting Tahiti Nui International Heivas.
WAIKIKI SHELL
A detailed floor plan of the theater is included in your packet.
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The Waikiki Shell floor measurement is 88’ wide x 58’ deep.
A detailed floor plan of the Waikiki Shell is included in your packet.
The arena seats approximately 1, 780 people.
if you wish to obtain additional information you may visit their website at
www.blaisdellcenter.com and click on “Waikiki Shell”.
VIDEO
Video passes are available for purchase on the day/days of competition at the Tahiti Nui
International Hospitality Booth.
PAYMENTS
We regret to inform you that Tahiti Nui International will NO LONGER honor any personal or
company checks. Please submit all payments in the form of money order or cashier’s check.!
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AWARDS INFORMATION
SOLO & OVERALL DIVISION AWARDS
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A 1st Place, 2nd Place & 3rd Place in each Division will be awarded for solo age categories of
twenty (20) or less soloists. All 1st place champions will receive cash and a certificate award.
2nd and 3rd Place recipients will receive a gift and a certificate award.
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A 4th Place in each Division will be awarded for solo age categories of twenty-one (21) to thirty
(30) soloists. This award recipient will receive a gift and a certificate award.
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A 5th Place in each Division will be awarded for solo age categories of thirty-one or more
soloists. This award recipient will receive a gift and a certificate award.
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The 1st place Solo award winners (Vahine & Tane) will compete for the Solo Overall Division.
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A 1st Place for Solo Overall Vahine and a 1st Place for Solo Overall Tane will be awarded.
GROUP AWARDS
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A Group Otea Hura Tau (Sr.) level 1st Place winner will be the recipient of the Tahiti Nui
International Perpetual Trophy along with a koa framed plaque, gift certificate, and a cash
award.
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A Group Overall Hura Ava Tau (Jr.) level 1st Place winner will be the recipient of the Tahiti Nui
International Perpetual Trophy along with a koa framed plaque, gift certificate, and a cash
award.
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The Group Otea 2nd & 3rd Place award recipients will receive a koa framed plaque, a gift
certificate and a cash award.
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A 1st, 2nd & 3rd Place in all other group divisions will be awarded a koa framed plaque, a gift
certificate and a cash award.
BEST RA’ATIRA AWARD
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This award will be based on the content and delivery of the Orero in accordance with the
theme, the appropriateness of his/her costume attire, and the quality of his/her overall
leadership performance.
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This award recipient will receive a certificate and a gift.
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One (1) winner will be selected for this award among all groups and across all levels.
BEST OTE’A COSTUME AWARD
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This award is based on the authenticity of the materials and accessories used, color
coordination, neatness, creativity and workmanship.
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Upon juror’s request following each group Ote’a presentation, a male & female representative
of the group will be asked to parade before the Judges for an opportunity to judge costumes
more accurately.
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All costumes should be made in conjunction with your theme presentation and will be judged
accordingly.
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Traditional materials and accessories must be used at all times. PLEASE NO PLASTICS.
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BEST OVERALL - COUPLE AWARD
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This award is based on the content and delivery of the Couple performance in accordance with
the theme, the appropriateness of his and her costume attire, and the quality of his and her
overall performance.
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BEST ORIGINAL APARIMA AWARD
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This award is based on the content and delivery of the Aparima in accordance with the theme,
the appropriateness of costume attire, written lyric, music composition and the quality of the
overall performance.
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This award recipient will receive a certificate, a gift, and a cash award.
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GRAND CHAMPION AWARD
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This award is based on the highest cumulative score across the following Group Divisions:
Vahine Ahupurotu, Matahiapo (mama ruau), Group Original Aparima, Drumming, and Overall
Otea.
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This award recipient will receive two (2) toeres, one (1) faakete, one (1) pahu, and one (1)
tahitian ukulele along with a koa framed plaque and a gift certificate.
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GROUP APPLICATION
DEADLINE: March 1, 2012
Name of Group____________________________________Website____________________________ Name
of Ra’atira Pupu____________________________________Phone:________________________
Address______________________________________City________________State_____Zip________
Ra’atira Pupu E-mail ______________________2nd Phone__________________Fax________________
GROUP LEVEL (Check Appropriate)
_____ HURA TAU (Sr.)
_____ HURA AVA TAU (Jr.)
_____ MATAHIAPO (Mama Ruau)
GROUP COUNT
# of Musicians: _____
# of Dancers: _____
A LA CARTE DIVISIONS (Check Preferences):
Drumming
Aparima
“Original” Aparima
Vahine Ahupurotu
Matahiapo Ahupurotu
Hura Tau (Sr.)
Hura Ava Tau (Jr.)
Hura Tau (Sr.)
Hura Ava Tau (Jr.)
Hura Tau (Sr.)
Hura Ava Tau (Jr.)
Hura Tau (Sr.)
Hura Ava Tau (Jr.)
Mama Ruau (Master)
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Fee: $200.00
Fee: $150.00
Fee: $200.00
Fee: $150.00
Fee: $200.00
Fee: $150.00
Fee: $250.00
Fee: $200.00
Fee: $200.00
GROUP OTE’A DIVISION: (30 MINUTES)
Hura Tau (Sr.)
Hura Ava Tau (Jr.)
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Fee: $300.00
Fee: $275.00
All payments must be in the form of a cashier’s check or money order, made payable to: Tahiti Nui
International, and mailed to the address below.
DO NOT WRITE BELOW - FOR TNI STAFF USE
Date_______________ Amt $__________ CC/MO#:____________________________Recvd by_______________%
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RULES & REGULATIONS FOR GROUPS
Rules and Regulations are designed to monitor a Group’s performance in two (2) Divisions. The
“GROUP A LA CARTE” Division consists of four (4) events, while the “GROUP OTE’A OVERALL”
Division is one (1) thirty (30) minute event. In each Division, there are two (2) levels:
LEVELS
1)
2)
Hura Tau (Senior level)
Hura Ava Tau (Junior level)
DIVISIONS
The events in the “GROUP A LA CARTE” Division are:
1) Vahine Ahupurotu (Jr.-Hura Ava Tau and Sr.-Hura Tau levels)
2) Matahiapo Ahupurotu (Mama Ruau) This is a single Division
3) Vahine Aparima (Jr.-Hura Ava Tau and Sr.-Hura Tau levels)
4) Pupu Ta’iri Toere [Drumming] (Jr.-Hura Ava Tau and Sr.-Hura Tau levels)
The only event in the “GROUP OVERALL” Division is:
1) Group Ote’a Overall (Jr.-Hura Ava Tau and Sr.-Hura Tau levels) – a thirty (30) minute
program
REMINDER: TAHITI NUI INTERNATIONAL will present the new GRAND CHAMPION award to
one (1) Group. This group will have the highest cumulative score across the following Group
Divisions: Vahine Ahupurotu, Matahiapo, Group Original Aparima, Drumming, and Overall
Otea.
GUIDELINES – A LA CARTE DIVISION
1)
VAHINE AHUPUROTU A LA CARTE – Hura Tau (Sr. level) and Hura Ava Tau (Jr.
level)
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Jr.-Hura Ava Tau must have a minimum of ten (10) dancers, with no maximum
limit.
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Sr.-Hura Tau must have a minimum of fifteen (15) dancers, with no maximum limit.
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Presentation must be performed in a one (1) piece, ankle length dress.
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Each Group must submit the Tahitian lyrics of their Ahupurotu song by March 10,
2012.
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Music must be live for the Sr.-Hura Tau level. CD music is allowed with a penalty
in the Jr.-Hura Ava Tau level.
TIME LIMIT
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Seven (7) minutes maximum. Time starts when the music begins.
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PENALTIES
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5 point deduction per minute, over time limit.
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30 point deduction for the use of CD music in the Jr.-Hura Ava Tau level.
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15 point deduction for not submitting Tahitian lyrics by March 10, 2012.!
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MATAHIAPO AHUPUROTU A LA CARTE or Mama Ruau
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A Group must have a minimum of ten (10) dancers, with no maximum limit.
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This presentation must be performed in a one (1) piece, ankle length dress.
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Minimum age is 45 years.
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Each Group must submit the Tahitian lyrics of their Ahupurotu song by March 10,
2012.
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Recorded or CD music is allowed with a penalty in this level.
TIME LIMIT
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PENALTIES
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30 point deduction for the use of CD music in this category.
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15 point deduction for not submitting Tahitian lyrics by March 10, 2012.
3)
GROUP APARIMA A LA CARTE – Hura Tau (Sr. level) and Hura Ava Tau (Jr. level)
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Jr.-Hura Ava Tau must have a minimum of ten (10) dancers, with no maximum l
imit.
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Each Group must submit the lyrics of their Aparima song by March 10, 2012.
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TIME LIMIT
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PENALTIES
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5 point deduction per minute, over time limit
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4)
GROUP “ORIGINAL” APARIMA A LA CARTE – Hura Tau (Sr. level) and Hura Ava
Tau (Jr. l evel)
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Jr.-Hura Ava Tau must have a minimum of ten (10) dancers, with no maximum
limit.
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Each Group must submit the lyrics of their Aparima song by March 10, 2012.
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Aparima music and lyrics must be “Original”. Original is defined as relating to the
first ever composed and written, NOT secondary, derivative, or imitative.
This Aparima may be performed as A la Carte. However, It is recommended that
this Aparima be included in the Group Overall Otea presentation.!
TIME LIMIT
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PENALTIES
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5 point deduction per minute, over time limit
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4)
DRUMMING A LA CARTE – Hura Tau (Sr. level) and Hura Ava Tau (Jr. level)
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A Group must have a minimum of five (5) musicians, with no maximum limit.
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Among other instruments, the following are mandated:
Toʼere / Faʼatete / Tari Parau / Pahu TupaʼI / Vivo or Ihara
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Among other beats, your entire creation must include at lease six (6) of the
following original beats:
Pahae Puarata Tiare Taporo
Paea Takoto Hitoto
PoraPora Samba
Bounty
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Prior to their performance, the Group must submit to the Judges, a list of the
mandated beats that they will be playing, or they will be penalized accordingly.
TIME LIMIT
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Ten (10) minutes maximum. Time starts at the leaderʼs signal.
PENALTIES
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5 point deduction for each missing beat.
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5 point deduction for each wrong beat.
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10 point deduction for NOT submitting a list of beats to be played.
GUIDELINES – GROUP OTEʼA OVERALL DIVISION
GROUP OTEʼA OVERALL – Hura Tau (Sr. level) and Hura Ava Tau (Jr. level)
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Jr.-Hura Ava Tau must have a minimum of twelve (12) dancers, musicians not included,
with no maximum limit of participants.
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Sr.-Hura Tau must have a minimum of fifteen (15) dancers, musicians not included, with
no maximum limit of participants.
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Your Group must perform, continuously, for a period of thirty (30) minutes maximum,
according to the mandated criteria listed below. These criteria may be organized or
choreographed in any order that your Group chooses to do so.
1) An Oteʼa presentation with a theme
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2) All music and drumming must be live
3) An Orero presentation by the Raʼatira or someone designated in the Group
4) A Paʼoa and Hivinau
5) A Group Aparima. (This aparima may be scored separately to be competitive in
either the “A La Carte” Group Aparima Division or the Group Original Aparima
Division along with appropriate fees.) If so, a separate scoresheet will be used for
the aparima. All rules & regulations for such will apply, including time. 6) A Tamure
dance by a couple (tane and vahine) Scored within the Overall, and awarded
separately.!
6) We are pleased to introduce the Ute, a high tempo satirical (humorous) song,
sung by two or three people with traditional or modern instruments and can be
performed within the Otea, but, Please note that this is optional and will not reflect
your score at all.
A Fact Sheet, which is a summary of your theme presentation, including all lyrics (Ute,
Aparima and Orero), is mandated and should be submitted by the March 10, 2012,
deadline.
TIME LIMIT
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Thirty (30) minutes maximum. Time starts when the Raʼatira begins an orero or when the
music starts.
PENALTIES
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15 point deduction for submitting Fact Sheet after the deadline.
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30 point deduction for not submitting a Fact Sheet.
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SOLO APPLICATION
(There will be no solo add ons, nor name changes on the day of competition.)
Soloist Name____________________________Male / Female D.O.B._______________Age__________
Mailing Address___________________________City________________ State______Zip____________
Phone____________________2nd Phone___________________Email___________________________
Group Name _________________________________________Website__________________________________
Name of Raʼatira Pupu___________________________________Group Phone_____________________________
SELECT DIVISION:
_____ Tamarii (2-3yrs)
_____Tane/Vahine (18-21, 22-26, 27-35yrs)
_____ Tamarii Tamaroa/Tamahine (4-6, 7-10yrs) _____Taʼata Paʼari Tane/Vahine (36-45, 46yrs+)
_____ Taureʼareʼa Tane/Vahine (11-13, 14-17yrs)
WRITE YOUR ENCLOSED FEE AMOUNT IN THE APPROPRIATE DIVISION
(one (1) application per soloist)
March 1, 2012
March 2-10, 2012
Tamarii Tamarii
2 - 3yrs
$
NO FEE
(exhibition only!)
4-6yrs
$50.00________
7-10yrs
$50.00________
$60.00________
$60.00________
Taureʼareʼa Tane/Vahine
11-13yrs
14-17yrs
$50.00________
$50.00________
$60.00________
$60.00________
Tane/Vahine
18-21yrs
22-26yrs
27-35yrs
$50.00________
$50.00________
$50.00________
$60.00________
$60.00________
$60.00________
Taʼata Paʼari Tane/Vahine
36-45yrs
46yrs+
$50.00________
$50.00________
$60.00________
$60.00________
Tamaroa/Tamahine
All payments must be in the form of a cashierʼs check or money order, made payable to: Tahiti Nui
International, and mailed to the address below.
Date_______________ Amt $__________ CC/MO#:____________________________Recvd by_______________
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RULES & REGULATIONS FOR SOLOS
Rules and Regulations are designed to monitor the participants “Solo” performances in all eight (8)
age groups.
DIVISIONS & AGE CATEGORIES
Tamari’I Tamahine - Tamaroa
Ages
2 – 3 yrs (exhibition ONLY)
4–6yrs; 7–10yrs
Taure’are’a Tamahine - Tamaroa
Ages
11–13yrs
14–17yrs
Tane & Vahine
Ages
18–21yrs
22–26yrs
27–35yrs
Ta’ata pa’ari
Ages
36-45yrs
46yrs+
The Solo competition will be implemented as follows:
PROCESS OF ELIMINATION BY AGE CATEGORY
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This elimination process consists of: First Round, Semi-Final Round, and Final Round.
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The First Round and Semi-Final Round eliminations will be staged by groups of up to five (5)
participants at a time.
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The Final Round will be staged with no more than three (3) participants at a time.
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Generally, the selected winners from the First Round will move to the Semi-Final Round.
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Consequently, the top four (4) tane and four (4) vahine from the Semi-Final Round will
automatically move to the Final Round to compete for the 1st, 2nd, and 3rd place winners
within their own age group after having participated in the First Round.
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On the other hand, if any age group has only four (4) contestants maximum, they too will
automatically move to the Final Round after having participated in the First Round.
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Furthermore, any age group that has a remainder of four (4) or less contestants after the First
Round will automatically move directly to the Final Round.
OVERALL
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The 1st place solo winners (tane and vahine) from each age group will compete for the
OVERALL TANE AWARD AND OVERALL VAHINE AWARD.
ELIGIBILITY
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All dancers must be within their respective age categories in order to be eligible to participate.
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This Competition is open to any Pupu Ori (dance group), studio, organization, dance company,
and/or independent soloist(s).
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There is no limit as to the number of soloists per Pupu Ori or group.
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Each solo contestant must complete a registration form and submit it with their fee before the
deadline, March 1, 2012. Registration forms submitted between March 2nd and 10th, 2012 will
be assessed a $10 fee.
PLEASE NOTE: Ra’atira Pupu’s may choose to submit one (1) money order or cashier’s check
on behalf of a collective group of soloists representing their Pupu Ori, along with the individual
Solo Applications.
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Each registered contestant will be assigned a solo number.
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Each soloist will need to register themselves on the day of competition at the event location
participant registration staff.
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PLEASE NOTE: All registered soloists will not be required to purchase a ticket on the day that
they are scheduled to dance. However, once eliminated, the participant must purchase a ticket
for the following days of competition.
COSTUME FOR ELIMINATION (1st Round and Semi-Final Round) –
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VAHINE – All vahine soloists are required to wear a Tahitian “more” which is banded, with NO
hip adornments and NO hand held items.
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The length of the more should be ankle length. No tea or knee lengths and no layered more
allowed. A five (5) point deduction for non-compliance of length of “more” and/or hand held
items will be applied.
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TANE – All tane soloists are required to wear a “maro” with very little leg adornments.
COSTUME FOR FINAL AND OVERALL
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VAHINE – The Final and Overall vahine soloists are required to wear a “Tahitian printed
pareu”, NO solids, (side tie only) with NO hip adornments and NO hand held items.
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The length of the pareu should be NO shorter than 3” from the top of the knee. A five (5) point
deduction for a short pareu and/or hand held items will be applied.
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TANE – The Final and Overall tane soloists are required to wear a “tihere” style pareu with
very little or no leg adornments.
DRUMMING AND TIME
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House drummers will be provided for all Ori solo participants. Dancing will be impromptu.
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Tamari’i and Taure’are’a Divisions – 1 ½ minutes to 2 minutes maximum
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Ta’ata Pa’ari Divisions – 2 minutes to 2 ½ minutes maximum
NOTE: Time lengths may be changed at anytime due to venue, weather, or other unforeseen
circumstances.
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ARTS & CRAFTS VENDOR APPLICATION
DEADLINE: FEBRUARY 15, 2012
Name of Org/Company_____________________________________________________________
Contact Person______________________________________E-mail________________________
Address__________________________________________________Suite/Apt________________
City___________________________________ State_____________________Zip_____________
Phone _________________Fax_____________________Website__________________________
List exact items to be sold or attach prepared list to application:
________________________________________________________________________________
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A gift donation valued at $50 or more will be greatly appreciated. Please include your business card.
ARTS & CRAFTS BOOTH FEES: ONLY CASHIERS CHECKS OR MONEY ORDERS ACCEPTED!!
Itemized Services
Cashiers Check or MO
Fees
Booth fee for all three (3) days (2 daily tkts/1 table/2 chairs)
$450.00
Refundable cleaning deposit (separate check)
$ 50.00
Total Amount Due
$500.00
VENDOR STATEMENT OF ACCEPTANCE
I, _______________________ hereby agree to abide by the Arts & Crafts Vendor Rules & Regulations
and other guidelines as established by Tahiti Nui International. I have also attached the original signed
Rules & Regulations, deposit requirement and booth fees. Furthermore, I have read the cancellation
notice to understand I must cancel on or before March 1, 2012 for a refund.
______________________________
Signature of Applicant
___________________________
Title
__________________
Date
All paymentsust be in the form of a cashierʼs check or money order, made payable to: Tahiti Nui
International, and mailed to the address below. Receipt of payment will be emailed or faxed only.
Date_________ Amt $_______ CC/MO#:____________________________Recvd by___________%
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RULES & REGULATIONS FOR CRAFT VENDORS
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Vendors agree to abide by all requirements and regulations set forth by the Tahiti Nui
International Committee, the Waikiki Shell, the City of Honolulu and the state of Hawaii.
Failure to adhere to the requirements and regulations may result in the closure of your
booth and forfeiture of fees paid to Tahiti Nui International and future participation at
Heiva I Honolulu.
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All fees must be received no later than February 15, 2012: $450 booth fee for three (3)
days, $50.00 refundable cleaning deposit (separate payments please; no personal
checks). Only money orders or cashier’s checks will be accepted. Any cancellations
after March 1, 2012 regardless of the reason, the Vendor will forfeit their entire booth
fee. There will be absolutely NO subletting of booth space under any circumstances.
•
You are required to stay within your allotted space. Along with your craft table, we will
allow a (single) clothes rack. Any additional clothes rack will be charged an additional
$50. No additional tables will be allowed, unless previously approved by Tamara Ulima
(TNI vendors coordinator).
•
General Excise Tax # (if applicable)
•
You are responsible and liable for all taxes and financial records and reporting as a
result of your participation at the “Heiva I Honolulu 2012”.
•
All Vendors are required to register with Tamara Ulima on March 15, 2012 for a booth
assignment. You will be provided a Vendors ID tag, which must be worn during the
event. ONLY TWO (2) Vendors will be allowed per booth, any additional person will
need to purchase tickets. ID Tags may be picked up on March 15, 2012 at the TNI
hospitality booth, which will be located at the Waikiki Shell.
• A gift donation valued at $50 or more will be greatly appreciated. Please include your
business card.
•
An event schedule will be forwarded to you via email prior to March 1, 2012.
•
Set-up: Each Vendor will be assigned one skirted (1) table and two (2) chairs. You are
responsible for your own booth set-up and maintaining a clean and organized area.
•
Break-down and clean up: Your tauturu (kokua) is appreciated in breaking down and
cleaning up. On Saturday, March 17, 2012 your area must be clean and you must
dispose of any trash at days end to ensure return of the $50.00 cleaning deposit.
!
!
!
!
•
The Waikiki Shell will be secured at night; however, we recommend that you remove any
high priced items at the end of each night. Tahiti Nui International and the Waikiki Shell
will not be held liable for any lost or damaged items.
•
You may only sell items that have been listed on your application and previously
approved by the TNI Committee.
•
Reproduction of the TNI image, logo or the name of Tahiti Nui International is
permissible with the written approval of the Tahiti Nui International Board Members only.
•
As a selected Vendor, you agree to maintain a professional appearance while
representing your business, club or independent organization. Tahitian attire is
encouraged.
•
No pets are allowed.
•
Tahiti Nui International anticipates that each Vendor will conduct themselves with the
highest standard best representing the feelings of Aloha and the Spirit of “Ohana”. We
reserve the right to ask you to curtail, refrain and cease any behavior or activity not in
keeping with the standards of Tahiti Nui International and “Heiva I Honolulu”. Noncompliance will result in the closure of your booth without the refunding of your booth
fee.
VENDOR STATEMENT OF ACCEPTANCE
I, ____________________________ hereby agree to abide by the rules and regulations and
other guidelines as established by Tahiti Nui International. I have read and understand the
cancellation policy as written. I will submit this original signed document and full payment with
the Arts & Crafts Vendor Application by the deadline of February 15, 2012.
________________________________
Signature of Applicant
___________________________
Position
____________
Date
!
!
!
!
HOLD HARMLESS AGREEMENT
Each participant / organization shall hold harmless and indemnify Tahiti Nui International and the
Heiva I Honolulu Organizing Committee, its Board, Officers and Volunteers from every and all
liability, claim or demand which liability, claim, or demand may be made by reason of:
Any injury to person or property sustained by any person, firm or corporation caused by any
act, negligence, default or omission of the participating organization or any person, firm or
corporation directly or indirectly engaged by it upon or in connection with the event, whether
the injury or damage occurs at the Heiva I Honolulu venue such as the Waikiki Shell or other
event related locations.
The furnishing of use of any copyrighted or non-copyrighted composition, secret process,
patented or non-patented invention, article, or appliance during the event.
The participating organizations at its own cost, expense and risk shall defend all legal
proceedings that may be brought against the Committee, its Board, Officers and Volunteers on
any such liability, claim or demand and satisfy any of them whether or not the liability, claim or
demand was actually or allegedly caused wholly or in part through the negligence or other
implying conducts of any of them.
The participating organizations or individual participants agree to allow Tahiti Nui International
to use their image(s) or likeness for advertising purposes and allows Tahiti Nui International to
videotape and photograph their performance or presence at the event for their archives and
use within the Heiva I Honolulu /Las Vegas /Japan videotape, website and all other related
media.
Tahiti Nui International will not be held responsible for any damaged or loss property during
the event of Heiva I Honolulu 2012.
___________________________________________________________________
(Individual Name / Organization / Pupu Ori)
___________________________________/________________________________
(Contact Name / Raʼatira Pupu Ori) (Email Address)
__________________________________________________/_________________
(Signature)
(Date)!
!
!
!
!
TICKET ORDER FORM
Pupu Ori________________________________
Ra’atira Pupu Ori_________________________
Contact Phone__________________________ Contact Email______________________________
Address _________________________________________________________________________
All general admission tickets will be available one month prior to the event through the Neal Blaisdell
Box Office Monday through Saturday (9:00 am to 5:00 pm) and will also be sold on the days of the
event at the Waikiki Shell box office (one hour prior to show time). This advance order form and
payment received by the deadline of March 1, 2012, GUARANTEES the performer discounted ticket
rate and all general admission purchases noted herein.
PLEASE NOTE: All registered soloists will not be required to purchase a ticket on the day that they
are scheduled to dance. However, once eliminated, the participant must purchase a ticket for the
following days of competition.
The Performerʼs rate is only extended to Raʼatira pupu or group contact with this advance order
form.
Thursday, March 15, 2012
General Admission – Adult 11yr+
General Admission – Child 4-10yrs
Performers group rate – Adult 11yr+
Performers group rate – Child 4-10yrs
$15.00 each x
$10.00 each x
$10.00 each x
$ 6.00 each x
________ =
________ =
________ =
________ =
$________
$________
$________
$________
Friday, March 16, 2012
$15.00 each x
$10.00 each x
$10.00 each x
$ 6.00 each x
________ =
________ =
________ =
________ =
$________
$________
$________
$________
$15.00 each x
$10.00 each x
$10.00 each x
$ 6.00 each x
________ =
________ =
________ =
________ =
$________
$________
$________
$________
Saturday, March 17, 2012
TOTAL
$________
All payments must be in the form of a cashierʼs check or money order, made payable to: Tahiti
Nui International, and mailed to the address below.
!
!
!
!
NOVELTIES & T-SHIRT ORDER FORM
HEIVA I HONOLULU 2012 SOUVENIR PROGRAMS:
“Heiva I Honolulu” 2012 (limited):
$15.00 each
QTY
x ________ =
$ _________
TNI PROGRAM GRAND TOTAL = $ _________
HEIVA I HONOLULU 2012 VIDEO TAPING PERMIT:
Handheld camcorder:
Tripod:
$20.00 per day
$30.00 per day
x
x
QTY
#DAYS
_____ x _______ = $ _________
_____ x _______ = $ _________
VIDEO TAPING PERMIT GRAND TOTAL $_________
HEIVA I HONOLULU 2012 OFFICIAL T-SHIRTS:
$10.00 each
Children/Youth sizes small to large
Sweaters - $15.00 each
YS
YM
YL
QTY
_____
_____
_____
YS
YM
YL
_____
_____
_____
AS
AM
AL
AXL
_____
_____
_____
_____
AS
AM
AL
AXL
_____
_____
_____
_____
$_________
AXXL
AXXL
_____
_____
$_________
AXXXL
_____
$_________
$_________
$13.00 each Adult sizes small to large
Sweaters $18.00
$18.00 each Adult size 2XL
Sweaters $22.00
$20.00 each Adult size 3XL T-SHIRT ONLY
T-SHIRT GRAND TOTAL $____________
Programs GRAND TOTAL $____________
Video Taping Permits GRAND TOTAL $____________
Total Enclosed $____________
All payments must be in the form of a cashiers check or money order, made payable to: Tahiti Nui
International, and mailed to the address below. Receipt of payment will be emailed or faxed only.
Date_____________ Amt $_________ CC/MO#:____________________________________Recvd by___________
!

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