here - 41st Annual ISNA Canada Convention

Dear Brother/Sister:
RE: Bazaar Space at the 41st Annual ISNA Canada Convention - 2015
Assalaamu Alaikum. I hope you are enjoying good health and high Islamic spirits.
This is to inform you that the 41st Annual ISNA Canada Convention will be held on
Friday May 15th, Sat., May 16th & Sun., May 17th, 2015 at the Islamic Society of North
America – Canada Headquarters located at 2200 South Sheridan Way, Mississauga,
Ontario, L5J 2M4.
Our community will be hosting prominent North American and International
speakers. We expect participants from across Canada and the USA. This will provide
a good opportunity to introduce your business, products or services to many new
potential customers.
In response to exhibitors and attendee feedback, ISNA Canada has made and is
continuing to make every effort to ensure a more enjoyable experience for the
exhibitors and attendees.
Please note:
• The Bazaar will be for three days, including Juma Salaat traffic of a Long
Weekend
• To ensure that vendors have maximum exposure, the tent has been set up in
the front car park where vendors will have maximum exposure to the traffic
and guests
• There is free admission into the bazaar and we will begin announcing this at the
Juma Salaat announcements at least 7 weeks in advance
• The fees are nominal compared to other events in and around the GTA including
the Eid bazaars
• Successful bazaars were held at ISNA the past few years and we plan on marketing
the bazaar specifically - we are not relying solely on convention guest participation
• We kindly request that you contact your 'client' list or send the list to us so we can
market/mail/email them in confidence. OR you can subscribe to our email list and
when we send information about the convention you can forward it on to your
contact list
• Kindly note, twenty five percent (25%) of the tables are already booked, and we
have not yet begun marketing the event. We are going to be filling up fast this year!
Therefore, on behalf of ISNA Canada, I invite you to participate in the Bazaar section
of the convention. I am enclosing a Bazaar Registration form and Terms and
Conditions with this letter. The space is available on a first come, first serve basis and
as always the space is limited. In order to guarantee a space, the office must receive
by Friday, May 1, 2015:
(a) The Application Form
(b) Signed, Terms and Conditions Agreement
(c) Fee Payable to ISNA Canada
All potential exhibitors for Bazaar space must carefully read and complete the
application and terms and conditions. If you have any concerns or questions, please
do not hesitate to contact the office.
May Allah (SWT) reward your efforts.
Jazakallahu Khairun.
ISNA Canada Bazaar Committee
[email protected]
40TH ANNUAL ISNA CANADA CONVENTION
1 5 M A Y - 1 7 M AY, 2 0 1 5
A P P L I C AT I O N F O R B A Z A A R S PA C E
Business Name*
First & Last Name*
Phone Number*
Email Address*
*Required Fields
PLEASE SPECIFY ITEM TO BE SOLD/EXHIBITED:
OFFICIAL USE
Received by
:
Date/Time
:
*All completed forms must be received by
Friday, May 1st, 2015
PAYMENT OPTIONS:
REGISTRATION FEES - Bazaar Booth

Cash – please visit the ISNA Centre to pay
Prime
$300 x
=$

Cheque: Include a cheque payable to:
Regular
$250 x
=$
Concession
$350 x
(Snack Foods)
=$
Food
$1200 x
=$
TOTAL
=$
ISNA Canada
2200 South Sheridan Way
Mississauga, ON L5J 2M4
Tel: 905-403-8406
Fax: 905-403-8409

Credit Card
First Name (as it appears on the card)*
Last Name (as it appears on the card)*
Credit Card Number*
Expiry Date*
CVV Number*
Confirmation of your registration will be posted to you within 5
business days of receiving your completed form with payment.
The number of tables available is limited and allocation will be
on a first come first serve basis.
To guarantee a space the office must receive:
(1) A completed application form;
(2) Signed terms and conditions letter and
(3) Fee payable to ISNA Canada by the last due date.
BAZ AAR SPAC E TE R MS A N D C O N D I TI O N S
1.
After the Bazaar/exhibitor space contract is agreed upon by ISNA Canada, the exhibitor will be
issued a confirmation letter.
2.
The assigned space includes: a) 6’ display table; b) Company I.D. sign; c) 2 chairs.
Table covers will be provided.
3.
The Bazaar hours are: Fri - 12:00 pm to 9:30 pm Sat & Sun - 10:00 am to 9:30 pm.
4.
Products or services sold, displayed/demonstrated in actual, printed or audiovisual manner
must meet Islamic standards that ISNA Canada wishes to observe.
5.
NO FOOD or BEVERAGES MAY BE SOLD BY THE VENDOR IN THE BAZAAR or given away free
with exception of fresh dates.
6.
All displays must be confined to the booth and cannot obstruct the view or access of
neighboring displays.
7.
Audio, video and multimedia equipment will be monitored by the Bazaar
Committee to maintain and ensure that a comfortable sound level is maintained.
8.
Exhibitors may not move from an assigned booth to another booth, assume additional booth
space or move booth tables, chairs, or accessories from and between other booths. The
assignment of locations in the bazaar will be determined on a first come, first serve basis. The
Bazaar Committee reserves the right to assign the location and their decision is final.
9.
Fireworks or incendiary devices, fuel tanks, heating appliances are strictly prohibited.
10.
No fund-raising is permitted in the Bazaar and other areas of the Convention.
11.
Exhibitors and their staff are expected to follow Islamic standards of behavior and ethics when
dealing with customers and soliciting businesses.
12.
Indemnity Clause:
a)
Exhibitors and their staff indemnify and hold ISNA Canada harmless from and against
all costs, damages, judgements or legal expenses which may arise from this
agreement, set-up, exhibition, participation or dismantling activities during, before and
after the Convention. Exhibitors also assume all risks of loss, injury, theft or damage of
any kind or nature whatsoever to any exhibit or component thereof; including but not
limited to goods, merchandise, cash, records or any other property. Furthermore,
exhibitors are expressly bound, at their expense, to repair any damage which they
cause to the bazaar fixtures or the conference centre through unauthorized
modifications or movement of their exhibit.
b)
Exhibitors and their staff indemnify and hold the convention centre harmless and
respective agents against any claim or expenses arising out of the use of the exhibition
premises. The exhibitor understands that neither ISNA Canada nor the conference
centre maintain insurance covering the exhibitor’s property and it is the sole
responsibility of the exhibitor to obtain such insurance.
13.
14.
15.
Vendor(s) and assistant(s) each MUST wear a Convention name tag to be allowed in the
convention area.
ISNA Canada reserves the right to retract the confirmation letter and contract and therefore
close any exhibit and eject any exhibitor or exhibitor’s staff immediately from the Bazaar and
Convention who/which participate(s) in illegal, or unIslamic activities, violate(s) any of the
terms or conditions of this agreement and will immediately comply with instruction given by
the ISNA Canada Bazaar Committee.
Cancellations MUST be made 2 weeks prior to the start date of the convention to ensure a full
refund. Any cancellations made after the specified time will be NON-REFUNDABLE.
As an authorized agent of this business or organization, I have read and understood this contract and
agree to abide by its terms and conditions.
Company or Organization:
Name of Owner:
Signature:
Date:
ISNA Canada Headquarters
2200 South Sheridan Way,
Mississauga, Ontario L5J 2M4
P (905) 403-8406
F (905) 403-8409 (Mississauga)
E [email protected]
W
isnacanadaconvention.ca
® Registered Trademark