Rental Information, 2015

FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Rental Information
USE OF OUR MUSEUM FOR SPECIAL EVENTS IS RESERVED FOR
MEMBERS OF THE FRIENDS OF LINDEN PLACE
(MEMBERSHIP INFORMATION ENCLOSED)
Thank you for considering historic Linden Place for your event. To schedule a visit to view the ballroom and
grounds, please call the office at 401-253-0390.
Linden Place can be shown by appointment only.
In fulfillment of its primary mission, Linden Place Museum is open to the public for guided tours; therefore,
parties interested in special events rental must arrange an appointment for a site visit with a member of the Linden
Place staff. All visitors must be escorted while on the property unless other arrangements have been made with
museum management. If no appointment is scheduled and/or the staff is unavailable (Sundays & Mondays), then
interested parties may choose to purchase tour tickets and join a structured tour of the property.
Rental of the Ballroom includes the use of the adjacent courtyard and our lovely gardens. The Ballroom capacity
is 120-150 people for dinner and dancing. This capacity can change depending on the type of event, the season,
and the use of the courtyard.
2015 Daily Rates
Daily Rates (8 hours)
Monday-Thursday
Saturday
Friday & Sunday
May through Oct
$ 3,900
$ 8,000
$ 6,100
Nov, Dec, Apr
$ 2,500
$ 6,500
$ 5,100
Jan through March
$ 2,500
$ 4,700
$ 3,900
2016 Daily Rates
Daily Rates (8 hours)
Monday-Thursday
Saturday
Friday & Sunday
May through Oct
$ 3,900
$ 8,500
$ 6,100
Nov, Dec, Apr
$ 2,500
$ 6,500
$ 5,100
Jan through March
$ 2,500
$ 4,700
$ 3,900
April 1 through November 17 dates include 20x40 foot tent in the courtyard adjacent to the ballroom with
sides, lighting and flooring. November 18 through March events must obtain a tent on their own, if desired,
through a local rental company.
Daily rates allow for a five (5) hour function, a two (2) hour set up, and a one (1) hour clean up. These rates
include use of the catering kitchen and use of Linden Place tables and chairs, if you should choose to use them.
(Quantities are listed on next page.) Please note that the in-season Saturday rate is also the rate for holidays such
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
as New Year’s Eve and for Sundays of holiday weekends such as Memorial Day, Labor Day and Columbus Day
weekends. An hourly charge is incurred over eight (8) hours as follows.
2015 Hourly Rates
Hourly Rates
Monday-Thursday
Saturday
Friday- Sunday
May through Oct
$ 525
$ 1,050
$ 775
Nov, Dec, Apr
$ 375
$ 850
$ 650
Jan - March
$ 375
$ 600
$ 525
201 Hourly Rates
Hourly Rates
Monday-Thursday
Saturday
Friday- Sunday
May through Oct
$ 525
$ 1,100
$ 775
Nov, Dec, Apr
$ 375
$ 850
$ 650
Jan - March
$ 375
$ 600
$ 525
Ceremonies: There is an additional charge of $500 should you choose to have a ceremony at Linden Place. This
fee allows you use of the bridal dressing room two hours prior to the ceremony and an on-site rehearsal. This
decision needs to be confirmed 90 days prior to the scheduled event.
An event date is not reserved until a Reservation Deposit is accepted and a Rental Agreement is signed by both
the renter and Linden Place management.
The Reservation Deposit is 50% of the total estimated rental which includes a 20% security deposit. The security
deposit, less any applicable charges, is typically returned within two weeks after the event. The balance of the
total estimated rental is due 90 days prior to the event.
The Reservation Deposit is non-refundable as follows:
More than ninety (90) days prior to the event, $1,500 of the deposit is non-refundable.
Fewer than ninety (90) days prior to the event, the full deposit amount is non-refundable.
Prior to booking an event date, fees are subject to change.
A membership discount is available to current members of one year or more. Membership discounts may not be
transferred to non-members. A Family Membership includes non-resident parents, sons and daughters, but
otherwise does not include family members who do not reside with the Member.
The Linden Place premises have been used for entertaining historically and therefore Linden Place encourages
members to recreate the legendary social events hosted here so that guests can better understand the social
importance of Linden Place in the annals of Bristol and Rhode Island history.
Linden Place’s primary goal as a museum in leasing the premises is to provide a unique educational experience for
the lessee and their guests. Linden Place particularly welcomes those members who are willing to design their
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
special event to provide this unique educational experience. The lessee agrees to fully cooperate with Linden
Place in its efforts to provide educational materials and tours in furtherance of this goal.
Tables and chairs currently available for use (included in rental price):
12 - 5’ round tables
5 - 3’ round tables
4 - 8’ banquet tables
1 - 6’ banquet tables
200 – white garden chairs
Local Event Services information is enclosed as a courtesy for your event planning. Please inform the office of
your choice of vendors at least thirty (90) days in advance of your event. If your vendors have not worked at
Linden Place recently, a site visit is required.
Caterers must be chosen from Linden Place’s list of required caterers for all events.
The Linden Place mansion is open to the public for guided tours from May to October until 4:00 PM. Personal
photography, food and smoking are not allowed in the mansion. Food and Beverages are not allowed. While the
ballroom, courtyard and gardens are held exclusively for your event, it is understood that any use of the mansion
by the renter is shared with the general public unless otherwise arranged by written agreement.
The mansion may be made available for the following uses per the renter’s written Rental Agreement or
subsequent letter of understanding from Linden Place.
Professional Photography A professional photographer may use the mansion to photograph the bridal
party at no extra charge if you have rented the ballroom at the regular daily rate. If use of the mansion for
photographs falls within public tour hours, the mansion is necessarily shared. Please see the Museum
Photography Policy.
Group Tour Any number of your wedding guests may attend a group tour, but the tour must be arranged
prior to your event date for a specific time during the reception. This is a special allowance to be discussed
with management as it is necessary to make available a number of docents for the museum. If a group tour
is to be used in conjunction with a rain plan, it must be decided at least two days prior to the event date.
There is no additional fee for this service.
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Museum Photography Policy
The Linden Place museum and grounds are available for wedding and special occasion photographs. The museum
may be booked no more than two months in advance for this purpose unless you have rented the ballroom at the
daily rate. If you have rented the ballroom at the daily rate, use of the museum and grounds for professional
photography is available to you during your rental at no extra cost.
Otherwise, the photography fee is $250 for one hour and fifteen minutes. If you know you will need more time,
please arrange for it in advance. Each additional fifteen minutes is charged at $50 to the renter signed below if the
appointment exceeds the arranged times. Payment is required in advance to secure an appointment. A security
deposit equal to the photography fee is required and can be secured with a credit card or separate check.
Photography fees are non-refundable.
Photography is limited to professional photographers only. Personal photography and videotaping are not allowed
in the mansion.
LINDEN PLACE IS AN HISTORICAL TREASURE.
PLEASE ASK YOUR GUESTS TO BE MINDFUL OF ITS INVALUABLE NATURE.
Please do not move, sit or lean on the furniture. Please do not lean on the staircase. Folding chairs are available on
request.
No smoking is allowed inside any of the buildings on Linden Place. No food of any kind is allowed in the
museum.
Please limit the number of people inside the museum to 20 persons at any one time. If you wish to accommodate a
party larger than 20 people, we must arrange for a second host or hostess; there is an additional charge for this
service.
We respectfully request that children of all ages be supervised at all times by someone from your party.
The Linden Place driveways are narrow with tight turns. In order to avoid delays, stretch limousines should park
on Hope Street or Wardwell Street.
It is strongly recommended that your photographer be familiar with Linden Place prior to your appointment in
order to take the best advantage of the time available to you. Please have your photographer call the office at
(401) 253-0390 to schedule a preview if necessary.
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Alcohol Liability Policy
Friends of Linden Place does not carry alcohol liability insurance coverage. It is therefore necessary that the
renter assume all responsibility for the service of alcoholic beverages at any function including, without
limitation: the retention of trained, insured bartenders; providing transportation to anyone visibly intoxicated;
upon request, providing uniformed police officers for the duration of a function.
A Certificate of Alcohol Liability Insurance is required from your caterer or bartending service if alcohol
will be served (not less than One Million Dollars per occurrence). In the event that alcohol is sold at a function
(private or public) and upon receipt of a certificate of alcohol liability insurance coverage by renter or renter’s
caterer in an amount satisfactory to Linden Place (not less than One Million Dollars per occurrence) with Linden
Place as a named insured thereon and upon payment by renter of any applicable municipal license fees, Friends of
Linden Place will procure and provide as a service to the renter a liquor license issued by the Town of Bristol if
necessary.
No alcoholic beverages may be brought on to the Linden Place property by individuals renting Linden Place or
their guests at any time. Alcoholic beverages shall only be served by persons employed by the caterer and who
are licensed and insured.
The renter hereby agrees to indemnify and hold the Friends of Linden Place, its directors, officers, employees,
successors, legal representatives and assigns harmless from any and all manner of action or actions, cause or
causes of actions, suits, debts, demands, sums of money (including reasonable attorney’s fees) and all other
claims and demands whatsoever, in law or in equity, arising out of a function held at Linden Place.
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Local Event Services
Linden Place Mansion is located in historic downtown Bristol, Rhode Island amidst fine lodgings, restaurants, and shops.
There is a wonderful array of wedding vendors located in and around Bristol, all who are very familiar with our unique
venue.
The following caterers may be contracted to work at Linden Place. You must choose from this list of caterers.
The other local providers listed here are offered as a courtesy for your event planning. These vendors have
worked at/with Linden Place in the past and are very familiar with our unique venue.
Caterers
Simply Devine Catering
401-246-2340 Barrington, RI
Catering by Leo’s Ristorante
401-253-9300 Bristol, RI
B & M Clambake Company
401-723-4180 Pawtucket, RI
Blackstone Caterers
401-848-2030 Newport, RI
Glorious Affairs
401-842-0404 Middletown, RI
Young’s Catering
508 -336-4053 Seekonk, MA
195 Franklin Street Catering
401-253-9320 Bristol, RI
Fine Catering by Russell Morin
888-552-7822 Newport, RI
Pranzi Catering
401-383-3631 Providence, RI
McGrath’s Clambakes
401-847-7743 Newport, RI
Emery’s Catering, Central Falls,
RI 401-725-5680
Robin Hollow Farm
401-294-2868
Mum’s Floral Design
965-0999 Providence, RI
Stone Blossom
401-884-3220 Warren, RI
Toni Chandler Flowers
401-647-2312 Newport, RI
Exquisite Events
401-846-3254 Newport, RI
Golden Gate Studios
401-421-0099, Providence, RI
Florists & Event Design
Photographers
Mariah Ashley– Snap!
401-396-9888 Providence, RI
Jennifer Neves Photography
401-253-0010 Bristol, RI
Connie Grosch Photography
401-421-5711 Providence, RI
M. Studios
401-954-0577 Pawtucket, RI
Lindsey Rae Photography
617-447-3361 Boston, MA
Bristol Workshops - Oggi
401-253-2351 Bristol, RI
Jaclyn Lombardo
401-207-6369 Newport, RI
Scolari Photography
401-334-7739 Warren, RI
Scolari Photography
401-334-7739 Warren, RI
Rebecca Arthurs Photography
401-575-3396 W. Kingston, RI
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Local Event Services (continued)
Cakes
Sin
401-369-8427 Providence, RI
Sweet Sophistication
401-849-6727 Providence, RI
The Cake Gallery
401-254-1911 Bristol, RI
Taylor Rental
401-247-0400 Warren, RI
Newport Tent, Inc.
401-683-9160 Portsmouth, RI
Rentals
New England Tent
401-253-2234 Bristol, RI
Lodgings
Bristol Harbor Inn
401-254-1444 Bristol, RI
Best Western, Seekonk, MA
508-336-4914
Courtyard Marriott
401-849-8000 Middletown, RI
The Harbor Loft
401-254-0995 Bristol, RI
The Sailor’s Loft
401-396-9560 Bristol, RI
The Garden Loft
401-254-0995 Bristol, RI
Hampton Inn
508-675-8500 Westport, MA
Williams Grant Inn B&B
401-253-4222 Bristol, RI
Hair & Make Up, Spas
A New Leaf Salon & Spa
401-254-9333 Bristol, RI
Alayne White Spa
401-254-1772 Bristol, RI
Hair, Heart & Soul
401-253-5200 Bristol, RI
Disc Jockeys, Bands & Ceremony Musicians
Moondance Productions
401-782-4981 Cranston, RI
Engagements DJ Service
D.J. Norday, Michael Norday
401-885-3192
401-533-3198
Arpeggio Entertainment
401-769-1325
Nancy Paolino & The Black Tie Band
Rhythm Productions
401-943-music
401-849-0893
Shelley Otis (harpist)
774-454-7525
Tri State DJ Service
401-465-4898 Bristol, RI
Murray Hill Talent
800-843-2263
Officiants
Frank Camera, Justice of the Peace
401-253-4968 Bristol, RI
Transportation
Newport Trolley
401-847-6921 Newport, RI
__________
Rev. Charles & Rev. Cheryl Cavalconte Rev. J. Michael Egan
401-253-5770 Bristol, RI
401-440-6780 Coventry, RI
______
South County Trolley
401-742-2189 Narragansett, RI
Laidlaw Bus/First Student
401-245-1100 Warren, RI
Rev. 09/14
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Catering Guidelines
Catering Guidelines apply to the lessee and all the vendors hired by the lessee to perform services at Linden Place
Museum. Caterers must be chosen from Linden Place’s list of Approved Caterers. Please see the above
“Local Event Services” List.
Administrative
1. The caterer should view the facilities at Linden Place at least thirty (30) days prior to the scheduled event.
Please contact the office at (401) 253-0390 to schedule an appointment. Walk-in appointments are not
available.
2. All Caterers must provide a coordinator/hostess to organize details and festivities during the event. This
person should be in the front of the house and work along with the band/DJ and kitchen on the timing of all
events and formalities that take place during the function.
3. The caterer must be insured for general liability, products liability, and alcohol liability and must submit a
Certificate of Insurance for a minimum of $1,000,000 per occurrence to the Linden Place office thirty (30)
days prior to the event.
4. There is a caterer site fee of $100.00 per event to cover the cost of utilities involved in executing a Linden
Place wedding. Caterers will be charged quarterly.
5. The standard daily rental allows two (2) hours for set up and one (1) hour for clean up. Please discuss with
your client the hours for which the facility has been rented. No one will be allowed on the property any
earlier than the scheduled rental hours as we must schedule event security per your client’s rental agreement.
If you will need extra time to set up, please arrange for it through your client. Your client will be billed for
extra time.
6. The Linden Place host or hostess is available primarily for access to and security of the buildings on Linden
Place. The caterer is the renter’s primary coordinator.
7. The courtyard adjacent to the ballroom is permanently tented from April – mid-November. If heaters are
required, they are the responsibility of the lessee.
8. The ballroom is heated and air-conditioned. If heat or air conditioning is in use, windows and large carriage
house doors must remain closed.
Site Restrictions
9. Great care must be taken with our historic ballroom floor. Chairs and tables must be carried, not dragged
across the floor.
10. The standard rental is for a five (5) hour function, a two (2) hour set up, and a one (1) hour clean up.
11. Caterers and other vendors may be on site no earlier than 10:00 AM. Out of consideration for our neighbors,
guests are required to be offsite no later than 11:00 PM. All food service and cleaning people must be offsite
before midnight.
12. Amplified music is allowed until 10:45 PM and alcohol bars must close thirty (30) minutes prior to the end of
the event. Music must end 15 minutes before the end of the event.
13. Loading and unloading of equipment can take place through the Wardwell Street entrance to the kitchen.
Caterers must not block the street or park truck or vans on the sidewalk. Parking for trucks and vans is
Rev. 1-2013
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
available in the Colt School parking lot next door to Linden Place. Trucks are not allowed on the Linden
Place property.
14. The large carriage house doors to the ballroom are reserved for use by wedding party only.
Unloading/delivery through these doors is not allowed and they must remain closed at all times during set up
for an event.
15. Smoking is not permitted in any buildings including the kitchen.
16. Bars may be set up in the following areas: 1) the ballroom courtyard; 2) the alcove of the ballroom; 3) the
lawn near the courtyard. Please do not set up bars on the main floor of the ballroom. The summer house and
the gazebo may not be used. Serving of alcoholic beverages must end 30 minutes prior to the end of the
event.
17. The piano in the ballroom is a lovely gift from a very generous benefactor. Food and beverages are not
allowed on or near the piano. It may also be used as a gift table or for a floral arrangement, but only if it is
covered and if great care is taken to prevent scratches and water damage.
18. Keep buffet lines with sterno at least 2 feet from the sides of the tent and butane cook tops at least 4 feet from
the sides of the tent and either setup must be at least 10 feet from an exit (to keep the exits clear in case of
fire). Also, you must make sure that the buffet or food station has a 10lb fire extinguisher within 15 feet and
that you have a fire extinguisher trained attendant present at all times that either the sterno or butane is lit.
19. The lessee’s caterer will ensure that an attendant will be present at all times when sterno or butane has been
ignited and that said attendant will remain in close proximity until any sterno or butane is extinguished.
Courtesies and Requirements
20. Rental equipment delivery and pick up, such as a tent, chairs and dishware, should be discussed with Linden
Place management as the facilities may be booked before or after your event. Please fax or e-mail a list of
tables and chairs that will be used and any deliveries scheduled for that event to 401-253-0390 or
[email protected]
21. Space is not available for overnight storage. All items must be removed at the end of the event unless
otherwise discussed in advance with the Linden Place office.
22. Flowers, cakes and liquor must be delivered during the event set up hours.
23. The caterer will supply all dishware, glassware, flatware, linens, tables, chairs, tents, etc., or ensure that the
renter has made arrangements for these items. This includes additional chairs for a garden ceremony, if
necessary, to be paid for by the lessee.
24. The caterer will set up and break down tables and chairs and will ensure that the renter’s decorations are
removed after the event. If the ceremony is to be held on the grounds, the caterer will be responsible to move
or break down those chairs after the ceremony. As a courtesy, Linden Place will be responsible for the set up
of chairs for a ceremony in the gardens.
25. Caterers must bring their own cleaning supplies, including a mop, and leave the kitchen clean. This
includes mopping the floor, scouring the sinks, wiping down the stoves and countertops and any spills
inside the ovens. In the event of an urgency, please ask the hostess. The caterer must leave the kitchen
area and the street entrance-way area clean at the end of the event.
Rev. 1-2013
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
26. Please police the courtyard, gravel and lawns for cigarette butts, glasses and trash, especially around the
Wardwell Street door and the tall ballroom doors.
27. Please double bag and remove all trash from the premises immediately after event. There is no dumpster
available at Linden Place. The dumpster located in the adjacent school yard is not to be used at any time
as it is owned by the Bristol School Department. Caterers who disregard this guideline and use the
dumpster will be fined by Linden Place.
28. Food, beverages, smoking, and personal photography are not allowed in the mansion at any time.
29. Tables currently available for use (included in rental price):
12 - 5’ round tables
5 - 3’ round tables
4 - 8’ banquet tables
1 - 6’ banquet tables
200 – white garden chairs
30. Failure of the vendors to comply with these Catering Guidelines will result in deductions from or forfeiture of
the lessee’s security deposit. Caterers who fail to comply with these listed Guidelines may be prevented
from conducting further business at Linden Place Museum.
31. All caterers must have the following on file with the Linden Place Site Administrator on an annual basis:
A. Caterer’s food service license issued in the State of RI, by the RI Department of Health
B. Class P liquor license issued by the RI Department of Business
C. Certificate of insurance, with Friends of Linden Place listed as the additional insured, to include:
a. General Liability for $1,000,000 per occurrence
b. Liquor Liability for $1,000,000 per occurrence
c. Worker’s Compensation Insurance
Rev. 1-2013
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
FRIENDS OF LINDEN PLACE
500 HOPE STREET  P.O. BOX 328  BRISTOL
401-253-0390 TEL  401-253-4106 FAX


RHODE ISLAND  02809
LINDENPLACE.ORG
Musicians/DJ Guidelines for Site Use
These Guidelines are deemed part of the Rental Agreement with the lessee and apply to the lessee and all
vendors hired by the lessee to perform services at Linden Place Museum.
32. All vendors will have access to the Linden Place site for set up two (2) hours prior to the start of the event. If
more time is needed, it must be arranged through the Linden Place office in advance of the event date.
33. Musicians & DJ’s who have not worked at Linden Place before are required to do a pre-arranged site visit
prior to the date of the event.
34. Bands and DJ’s are allowed to load and unload on the Linden Place property. Vehicles must be unloaded
and moved to the parking lot behind the Colt School or to one of the surrounding side streets. All vehicles
must be removed from the property immediately after unloading. At no time can the driveways be
blocked.
35. The large ballroom carriage house doors may not be used for loading in equipment.
equipment via the courtyard entrances or the Wardwell St. entrance to the ballroom.
Please load-in
36. Adhesive tape is strictly prohibited. Equipment must not be dragged against the ballroom/ Brazilian cherry
floors.
37. All music and entertainment will cease by 11:00 PM at the latest. Noise and amplification shall be within
the prescribed limits of the Town’s Noise Ordinance as determined by the event hostesses. Please take into
consideration the size and acoustics of our ballroom. Failure to comply with Bristol’s noise ordinance may
lead to termination of music.
38. A piano is available for use and is kept tuned. It may be moved within the ballroom.
39. The DJ/Band should coordinate with the event’s catering manager in regard to event timeline, announcements, toasts,
etc.
Failure of the lessee and vendors to comply with these Guidelines may result in deductions from or forfeiture of the
lessee’s security deposit.
Vendors who fail to comply with the listed Guidelines may be prevented from conducting further business at Linden
Place Museum.
Rev. 1-2013