Trustees Annual Report and Accounts.

MAKENI TRUST FUND
( Registered charity, Number 1136749)
FINANCIAL STATEMENTS
for the year ended 30th September 2014
Contents
Trustees' annual report
Page
2-4
Independent examiner's report
5
Receipts and payments account
6
Statement of assets and liabilities
7
Notes to the accounts
8
MAKENI TRUST FUND
Trustees' annual report
for the year ended 30th September 2014
Full Name
Makeni Trust Fund
Registered charity number
1136749
Principal Address
70 Springfield Road
Sheffield
S7 2GD
Trustees
Anthony Mulcrone
Patricia Battams
David Lyons
Jon Kay
Delia Kay
Rosie Lyons
Ruth Mulcrone
Bank
Natwest Millhouses branch
997 Abbeydale Road
Sheffield
S7 2QE
Independent Examiner
employee of;
Voluntary Action Sheffield
Community Accounting Service
The Circle
33, Rockingham Lane
Sheffield
S1 4FW
Governance and management
The Charity is operated under the rules of its Trust deed adopted 01/10/2009
New trustees will be recruited by following the guidelines outlined in the Charity
Commission document CC30 - Finding New Trustees
Summary of the objects of the Charity
The prevention or relief of poverty in Sierra Leone by providing grants, items and services
to individuals in need and/or charities, or other organisations working to prevent or relieve
poverty.
Summary of the main activities undertaken for the public benefit
Makes grants to individuals
• Makes grants to organisations
• Provides buildings / facilities / open space
• Provides services
The trustees have had regard to the guidance issued by the Charity Commission on
public benefit and are satisfied that they meet the requirements through relief of
poverty
Voluntary Action Sheffield Community Accountancy Service
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MAKENI TRUST FUND
Trustees' annual report (continued)
for the year ended 30th September 2014
Chairman's Report
Once again we are pleased to be able to say that this was another successful year, as we believe our careful funding of projects
continues to make a positive impact on the lives of individuals and the success of organisations in Makeni. In particular we are pleased
to report that our initial project, to provide a secure water supply to three organisations in Makeni continues to be of great benefit to
them.
Partner Visit
In October 2013 two trustees obtained external funding to enable a visit to Makeni to check progress with our various projects. Bob
Lyons and Jon Kay were made very welcome by all, and given excellent accommodation on the Fatima campus of the University of
Makeni for their 10 day visit.
We are pleased to report that satisfactory progress was confirmed with all the projects the trust has supported, and projects in the
following areas were identified for further assistance from the Makeni Trust Fund:
University of Makeni:
.Scholarships for two IT graduates to study on an IT Masters course
.Funding to complete the fire escape on the Fatima campus women’s hostel
Holy Spirit Hospital:
.Funding to complete the perimeter security fence
.Contribution to funds being raised for the building of an on-site canteen
.Funding to support regular Outreach Visits to remote country areas
.Funding to support accommodation and living expenses for a nurse training in paediatric anaesthetist care
St Joseph’s Junior Secondary School:
Furniture for the school library
A small number of computers
Photocopier inks and whiteboard pens
Adullam Missions school, Makeni:
Security railings for exposed stairways
Classroom furniture
Sponsored Medical Student
We were approached by Miriam Mason Sesay, Country Director of Educaid in Sierra Leone, an organisation that we have
been pleased to support in the past. Miriam requested help to fund half of the costs of medical student Sumaila Bockerie, a
successful ex-pupil of Educaid. One of our Trust’s key supporters, Alps-VA, generously agreed to fund this student
throughout his seven year course.
Linking Sheffield University with the University of Makeni
We are delighted that the Department of Geography, University of Sheffield has accepted our invitation to help develop the
research capability of the University of Makeni. During the year we began conversations with Dr Deborah Sporton, who is
actively involved in teaching on three postgraduate Masters programmes in International Development, where emphasis is
placed on specialised teaching to equip students with the skills to take on key international development challenges in the
workplace. These courses have an applied emphasis to ensure that students engage with the complexities of international
development as played out in everyday life. Makeni Trust Fund trustees acted as intermediary with the University of Makeni,
leading to an agreement for Unimak to host the placement of students studying for the Masters in International
Development, University of Sheffield. The rationale for arranging a student placement is to provide valuable experience of
working within a development organisation (Unimak) with scope to undertake a research project which is of value to Unimak
but which will also be written up by the student for a Masters dissertation. An added benefit for Unimak is that, in carrying out
their work, the Sheffield students will also be able to share their expertise with students and staff of Unimak.
Jessica Jones and Jonathan Griffiths were the first two students from Sheffield to take up the challenge. While working in
Makeni, Sierra Leone for eight weeks from May to July, they carried out a needs analysis at Unimak, in order to identify
further ways that Sheffield University can support Unimak in the future. Both universities are keen to support further
placements in the future.
Voluntary Action Sheffield Community Accountancy Service
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MAKENI TRUST FUND
Trustees' annual report (continued)
for the year ended 30th September 2014
Support for St Joseph’s School for the Hearing Impaired
Kate Stoddard continued in her volunteer role supporting the management team at St Joseph’s School for the Hearing
Impaired, funded jointly by UK charity Friends of St Joseph’s School and the Makeni Trust Fund. Kate focussed her efforts
on increasing the level of funding at the school and organising the finances so that they are clear to future donors, and we
are very grateful for the contribution she made. Her placement ceased at the end of January 2014, and she was instrumental
in putting in place plans for her replacement by a volunteer from the Volunteer Mission Movement (VMM). Unfortunately
these plans did not materialise in time. We are still hopeful that the position will be filled by a VMM volunteer at some point in
the future.
Moses Conteh
Moses Conteh was Sr Mary Sweeney’s very reliable site manager at St Joseph’s School for the Hearing Impaired, taking a
great pride in the development of the school farm project. He had been a good friend to our trustees when they lived in
Makeni. He died after a short illness in May 2013, leaving a family of seven children. He is sorely missed at the school.
Family and friends of the trustees quickly came forward with offers of support to allow his children to continue their
schooling, as Moses would have wished.
Ebola Virus Disease in West Africa
In June and July the disastrous Ebola Virus Disease crisis spread through the country. Schools were closed and the
University of Makeni suspended classes under instructions from the Government. However, administrative and academic
staff were engaged in the Ebola response. UNIMAK as a member of the Diocesan task force of the Catholic Diocese of
Makeni became heavily involved in responding to the Ebola crisis as part of its mandate as a University for teaching,
research and community service. The Makeni Trust Fund was anxious to give our partners in Makeni as much support as
possible, and quickly sent funds to the University to support them in their vital work. Our immediate early response, albeit
relatively small, was appreciated by our partners.
Internet Websites
We continue to support the maintenance of the internet websites of Holy Spirit Hospital and the University of Makeni which
attract growing interest and support from around the world. They are both appreciated by the organisations themselves and
valued by their supporting partners.
Fundraising
The membership of the 49 Club has grown and it continues to provide valuable funding of more than £1250 per year. Supporters
arranged several other events during the year which brought useful funds as well as valuable publicity. We are very grateful for the
support from our loyal members and thank everyone who has played a part in making this year so successful.
Tony Mulcrone
February 1st, 2015
Signed on behalf of the charity's trustees;
Signed ______________________________
Name, position
Voluntary Action Sheffield Community Accountancy Service
Date________________
4
MAKENI TRUST FUND
Independent Examiner's report to the trustees of
Makeni Trust Fund
for the year ended 30th September 2014
I report on the accounts of the Makeni Trust Fund for the year ended
30th September 2014 which are set out on pages 6 to 8.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts.
The charity's trustees consider that an audit is not required for this year under section
144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is
needed.
It is my responsibility to:
q examine the accounts under section 145 of the 2011 Act;
q follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(5)(b) of the 2011 Act;
and
q to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity
kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts,
and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently I do not express an audit opinion on the view given by the
accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
1)
which gives me reasonable cause to believe that in any material respect the
requirements:
q
q
to keep appropriate accounting records in accordance with section 130 of the 2011
to prepare accounts which accord with the accounting records and to comply with
have not been met; or
2)
to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Signed:____________________________________
employee of;
Voluntary Action Sheffield
Community Accountancy Service
The Circle
33, Rockingham Lane
Sheffield
S1 4FW
Date:________________________
Voluntary Action Sheffield Community Accountancy Service
5
MAKENI TRUST FUND
Receipts & payments account
for the year ended 30th September 2014
Total
2014
£
Total
2013
£
683
12,000
320
1,278
304
18
1,072
100
1,184
7,069
2,000
26,028
630
2,150
10,000
535
1,205
791
22
15,333
56
1,087
3,487
208
360
95
500
3,500
14,052
1,010
1,184
3,114
6,367
15,411
2,000
52,431
15
11,239
2,107
3,200
298
158
22
480
140
3,000
169
35
339
79
21,281
Net receipts/(payments)
(26,403)
(5,948)
Cash funds last year end
62,010
67,958
Cash funds at end of this period
35,607
62,010
Receipts
General Donations
Incubator
ALPS
Kevin's Funeral
Jo and Sarah
49 Club Fundraising
Gift Aid
Interest
Moses' children
Delia's concert
Sierra Leone visit
Fight against Ebola
Friends of St J
Notes
1
Total receipts
Payments
Bank Charges
Container Charges
University Project
Deaf School
Borehole Project
Repairs & replacements
Swift Transfer Charges
Accountancy
Website
EducAid Project
Grant awarded
Yifin Project
Other expenses
Blind beggars' children
St Joseph's Beds
Unimak
General at Makeni
Sumaila
Sierra Leone visit
Adullam School
Holy Spirit
Fight against Ebola
Friends of St J
Total payments
Voluntary Action Sheffield Community Accountancy Service
6
MAKENI TRUST FUND
Statement of assets and liabilities
as at 30 September 2014
Cash assets
Balances at bank:
Current account
Savings account
Makeni account
Makeni Cash
Liabilities
Accountancy & independent examination
2014
£
2013
£
6,505
23,684
5,221
197
35,607
1,511
55,327
4,975
197
62,010
360
360
360
360
Signed on behalf of all the trustees by;
Trustee ______________________________
Dated ___________
PRINT NAME____________________________________
Trustee ______________________________
Dated ___________
PRINT NAME____________________________________
Voluntary Action Sheffield Community Accountancy Service
7
MAKENI TRUST FUND
Notes to the accounts
for the year ended 30th September 2014
1 Receipts & payments account
Receipts and payments accounts are statements that summarise the movement of cash into and out
of the charity during the financial year. In this context "cash" includes cash equivalents, for example,
bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2 Trustees' remuneration
Trustees received no expenses, remuneration or benefits in this period.
Voluntary Action Sheffield Community Accountancy Service
8