exhibitors agreement

Matric Experience - Saturday 18th April and Sunday
19th April 2015 at Lombardy Boutique Hotel, Pretoria.
Fashion shows: Saturday and Sunday: 10:30, 13:00 & 15:30
Size
2 x 2m Basic Stall
including Cover.
Price (2
days)
Stand numbers as seen on the
floor plan.
R1000.00
Stands 1 - 22
R1000.00
Stands 23 - 35
R1700.00
Stands 36 – 40
2 x 2m Basic Stall
No Cover – May
bring your own
Umbrella, includes
Electricity if pre
arranged.
3 x 3m Standard
Stall No Cover –
You may bring your
own Gazebo.
3 x 3m Special
Stall Includes
Cover - Gazebo
Larger Stands Available on
request.
Stands 36 – 93
R2200.00
1 show per day
4 to 6 designs
Please note Stands 41 – 49 are
only available including a
Gazebo.
On Request
Fashion Show
includes.
And Stands 50 - 93
If you wish to have your designs
R300.00
in one of our three fashion
shows, This is an additional
Amount to the compulsory Stand
1
DETAILS OF YOUR COMPANY:
1. Name of your Company:
___________________________________________________
2. Vat reg. no: ________________________________________
3. Type of business:
___________________________________________________
4. Postal address:
___________________________________________________
5. Code: ______________________
6. Street address:
_____________________________________________________________
_________________________________________
7. Contact person/s
8.
9.
___________________________________________________
ID: ____________________________________
Tel no. ________________________________
10. Fax no. ___________________________
11. Cell no. ___________________________
12. Email address:
___________________________________________________
13. Website: _______________________________________
14. Facebook page:__________________________________
Please send us your Company’s Logo for our
Webpage and Map.
2
STALL & FASHION SHOW INFORMATION
Sizes and Costs of all stands, as stated above.
1. Basic Stall - Each basic stall will contain the following, a 2 x 2
stand reserved by you and clearly marked out, Special Reserved Parking for
the Exhibitor and 2 Exhibitor Entrance tickets. Please take special note that
some Basic stalls are under cover and others are not.
2. Standard Stall - Each standard stall will contain the following, a 3 x
3 stand reserved by you and clearly marked out, no cover included – you
may bring your own Gazabo. Special Reserved Parking for the Exhibitor and
2 Exhibitor Entrance tickets, an additional Entrance ticket can be pre
arranged up to a week before the event.
3. Special Stall - Each special stall will contain the following, a 3 x 3
stand reserved by you and clearly marked out, Covered by a Gazebo we
would have put up for you, Special Reserved Parking for the Exhibitor and
2 Exhibitor Entrance tickets, an additional 2 Entrance tickets can be pre
arranged up to a week before the event.
4. Larger Stands are available upon request.
5. All designers/dress importers who want to be part of the Matric
Experience need to take part in one of the fashion shows taking
place on each day and also have a stand.
6. The cost and arrangements are as follows:
- Every designer will be part of at least 2 fashion shows (1 per
day)
- The cost is an additional R300 above the stall requested.
- Everyone needs to have between 4 to 6 outfits on the fashion
show
- Fashion shows: Saturday & Sunday 10:30, 13:00 & 15:30
3. PAYMENT
•
•
Please note no stand will be reserved until we have received your
PROOF OF FULL PAYMENT and signed documentation.
Your Companies Name must be used as reference on the deposit
slip.
4. CANCELLATION OF THE STALL Should an Exhibitor decide to cancel the Stall the Exhibitor is responsible
to find a replacement, as no refunds are available.
We hereby apply for exhibition space at the MATRIC EXPERIENCE
held at the Lombardy Hotel and Spa in Pretoria. We hereby abide to
the STANDARD TERMS AND CONDITIONS as in Annexure “A”.
Signature of applicant___________________________
Name (printed) ______________________________________
Date___________________
Matric Experience
www.matricexperience.co.za
[email protected]
STANDARD TERMS AND CONDITIONS
GENERAL:
The provisions of these Standard Terms and Conditions form
Annexure “A” to the Memorandum of Agreement between the
Organizers and the Exhibitor.
Size
2 x 2m Basic Stall
including Cover.
Price (2
days)
Stand numbers as seen on the
floor plan.
R1000.00
Stands 1 - 22
R1000.00
Stands 23 - 35
R1700.00
Stands 36 – 40
2 x 2m Basic Stall
No Cover – May
bring your own
Umbrella, includes
a Back wall and
Electricity if
requested.
3 x 3m Standard
Stall No Cover –
You may bring your
own Gazebo.
3 x 3m Special
Stall Includes
Cover - Gazebo
Larger Stands Available on
And Stands 50 - 93
Stands 36 – 93
R2200.00
Please note Stands 41 – 49 are
only available including a
Gazebo.
On Request
request.
If you wish to have your designs
Fashion Show
includes.
1 show per day
R300.00
4 to 6 designs
in one of our three fashion
shows, This is an additional
Amount to the compulsory
Stand.
ANNEXURE “A’’ 1. STALL INFORMATION (referred to as “the
Stall”)
Stalls- Each stall will contain the following:
1.1. Basic Stall - Each basic stall will contain the following, a 2 x 2 stand
reserved by you and clearly marked out, Special Reserved Parking for the
Exhibitor and 2 Exhibitor Entrance tickets. Please take special note that
some Basic stalls are under cover and others are not.
1.2. Standard Stall - Each standard stall will contain the following, a 3 x 3
stand reserved by you and clearly marked out, no cover included – you may
bring your own Gazabo. Special Reserved Parking for the Exhibitor and 2
Exhibitor Entrance tickets, an additional Entrance ticket can be pre
arranged up to a week before the event.
1.3. Special Stall - Each special stall will contain the following, a 3 x 3
stand reserved by you and clearly marked out, Covered by a Gazebo we
would have put up for you, Special Reserved Parking for the Exhibitor and
2 Exhibitor Entrance tickets, an additional 2 Entrance tickets can be pre
arranged up to a week before the event.
1.4. Larger Stands are available upon request.
1.5 The Organizers Will Not Be Liable For Any Damages, Direct Or Indirect,
Of Whatsoever Nature And Whatsoever Caused Including But Not Limited To
Theft, Weather, Fire Or Any Damage. Please Make Sure That You Do Not
Leave Valuables Unattended.
2. ADDITIONAL PROVISIONS
2.1 If the precise area or location of the Stall is not agreed upon
between the parties, then the precise area or location will be at the
Organizers’ reasonable discretion.
2.2 If the precise area and location of the Stall is agreed upon between
the parties, the Exhibitor acknowledges that the Stall is subject to a
variation in size of no more than 15% (fifteen percent), subject to the
appropriate adjustments of the contract price, and furthermore, that
the Organizers will have the right to relocate the Stall in its sole
discretion.
2.3 All fixtures and fittings will be prepared and installed entirely at
the Exhibitor's cost, but subject to the Organizers being entitled to issue
written directives with regard to materials layout and design thereof.
2.4 The Exhibitor may not remove or dismantle any portion of the
Stall before expiry of the duration of the exhibition.
2.5 The Exhibitor must dismantle and remove the installation and
return the Stand to the condition in which it was when access thereto
for the purpose of preparing the stall was given to the Exhibitor, by no
later than ten on the last day of the exhibition.
2.6 Ownership in and to the Stall and all additional fixtures and
fittings will remain with the Organizers, and it will be the Exhibitor's
obligation to maintain it for the course of the exhibition, and to
return it to the Organizers on completion of the exhibition in good
order and condition, fair wear and tear only accepted.
3. PAYMENT
If the Exhibitor should not meet these commitments, an additional fee
will be sent to the exhibitor. All payments made to the Organizers
must be made to:
Matric Experience, Standard Bank, Lynnwood Ridge,
Account number: 013383914, Branch code: 012445
4. CANCELLATION OF THE STALL
Should an Exhibitor decide to cancel the Stall the Exhibitor is responsible
to find a replacement, as no refunds are available.
5. ACCESS TO THE EXHIBITION
The Exhibitor, upon compliance with all its obligations in terms of
this contract, will be afforded access the day before and on the day in
accordance with the exhibitor’s manual.
6. USE OF THE STALL
The Exhibitor may use the stall solely for the purpose described in the
contract.
The Exhibitor will only be entitled to use “double sided tape” for the
purpose of attaching items to their Gazebo and will not be entitled to
use any other adhesive or method.
No form of paint or colouring of the floor of the Stall is allowed.
The Exhibitor may not cede, assign, transfer, make over, sub-let,
alienate or in any way burden or encumber any of his/her rights in
terms of this agreement.
7. CONDUCT OF THE EXHIBITOR
The Organizers will stipulate the hours of the exhibition, and the
Exhibitor will be obliged to keep the Stall open and adequately staffed
during said hours for the duration of the exhibition.
8. CANCELLATION OF EXHIBITION
.
.
All aspects of the promotion and marketing of the exhibition
will be in the sole and absolute discretion of the Organizers.
The parties agree and acknowledge that the Organizers make no
warranties or representations regarding the success of the
exhibition, nor the number of persons expected to attend the
exhibition.
.
The parties agree and acknowledge that the Organizers may, in
their own discretion cancel or postpone the exhibition, in which
event the Exhibitor will be entitled to be refunded with all
amounts paid to the Organizers by the Exhibitor in respect of the
exhibition.
.
The parties agree and acknowledge that the Organizers will not
refund the Exhibitors if the Exhibition is not cancelled, with
regards to weather conditions it is up to the sole discretion of the
Organizers whether to cancel / postpone or continue with the
Event.
9. INDEMNITY
.
The Exhibitor irrevocably and unconditionally waive all rights
and claims that he/she may have against the Event, the members
of it personally and/or any employees, representatives or
contractors of the Organizers, resulting from, directly or
indirectly, in the widest sense, the actions or inactions of any of
the abovementioned persons including the negligence of all or
any of them in respect of their obligation in terms of this
agreement and in addition hereby indemnify and hold any of
the abovementioned persons harmless against any claims that
may be instituted against all or any of them (including legal cost
on a scale as between attorney and own client), by any third
parties resulting from any actions or inactions stipulated above.
.
The Organisers will not be liable for any damages, direct or
indirect, of whatsoever nature and howsoever caused including
but not limited to theft, fire, cancellation of the exhibition, bad
weather conditions, attendance of the exhibition and power
failure, suffered by the Exhibitor and furthermore the
Organizers will not be responsible for any damage of whatsoever
nature caused to the stall or other property brought into the
exhibition by the Exhibitor or his/her servants, or for any
injury to the person of the Exhibitor or any of its servants,
howsoever such damage or injury may have been caused.
10. GENERAL
.
No warranty or representation, expressed or implied other than
contained in this contract, which constitutes the whole
agreement between the parties, and no variation hereof will be
valid or binding unless reduced to writing and signed by the
parties. In the absence of a material breach hereof by the
Organizers, the Exhibitor is not entitled to cancel the contract.
.
The Exhibitor hereby consents to the jurisdiction of the
Magistrate's Court having territorial jurisdiction in terms of
Section 28 of the Magistrate's Court Act, as amended,
notwithstanding that amount in dispute exceeds the jurisdiction
of such Court.
.
The Organizers in their discretion will be entitled to cede its
right, title and interest in and to this contract. In whole or in
part, to which the Exhibitor hereby irrevocably consents.
.
The Exhibitor waives and abandons any rights that it may
have under Section 62(1) (c) of the Magistrate's Court Act, which
provisions it, undertakes not to invoke.
Matric Experience
www.matricexperience.co.za
[email protected]