GLPC JOB EVALUATION SCHEME
Transcription
GLPC JOB EVALUATION SCHEME
REDRUTH SCHOOL Job Description Job Title: Director of Finance and Estate Salary: Grade N (£44,208 - £53,104) In addition there is the opportunity for a performance management related bonus of up to 10% for the successful candidate Contract terms: Full-time, permanent 52 weeks per year, 37 hours per week (negotiable) Responsible to: Headteacher Direct Supervisory Responsibility for: Finance, Estates and IT Important functional relationships: Internal: SLT; all staff, students, governors and trust members External: Suppliers and contractors, parents, DfE Main Purpose of Job To be responsible for the strategic leadership of the school’s finance and estate, ensuring that Redruth School makes the most effective use of its resources (both human and non human) to achieve the best possible educational offer for the Redruth community, and that Redruth continues to develop towards an outstanding school. Main Duties and Responsibilities 1 2 3 4 5 6 7 8 9 10 To maximise income generation within the Redruth ethos and lead income generation, including lettings, sponsorship and investments To advise the Headteacher on investment and financial policy, preparing appraisals for future projects and for the development of a long term financial strategy for the future development of the school To actively seek appropriate grant opportunities and write bids deemed appropriate to the school’s future plans To be a member of the Senior Leadership Team To work with the Headteacher, members of the Senior Leadership Team, Governors and all staff to secure the highest educational outcomes through ensuring that the school’s finance and estate is run successfully and effectively in line with the allocated budget To contribute to the construction of and to support the delivery of the School Development Plan and evaluate the impact of decisions taken in respect of finance and estate on learner outcomes To ensure that all accounting and financial standards are met and that the school complies with all its statutory functions in respect of all finance and estate related issues To oversee the business interests of the school To oversee the school’s Health and Safety Policy and strategy To work with school bursars/business managers in partner primary schools in securing best value in terms of procurement 1 Finance related duties 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 To be responsible for the construction and maintenance of the school’s revenue and capital budget. To develop the school’s Finance and Estate Plan which secures a successful long-term strategy for the future development of Redruth School To provide financial advice, information and reports to the Headteacher and Governors on the full range and impact of finance and estate decisions To liaise and negotiate with providers of goods and services and third party contractors in consultation with the Headteacher, including negotiations relating to terms of service level agreements and other purchases, and review them, in accordance with best value frameworks To have a strategic overview of the development and finance of the ICT infrastructure and new technologies and, with the Director of ICT, ensure that the infrastructure is run effectively and smoothly, both for administrative and curricular purposes Proactively work with the assistant Business manager to ensure best value and diligence for all budget holders, advising the Headteacher and governors on action taken to work within budget in all areas To oversee the preparation of accounts and budgets by the Assistant Business manager for all faculties and senior leadership responsibilities To maintain accounts and take corrective action as necessary, closing accounts at the end of the year in accordance with legislation, and preparing annual statements of accounts To prepare estimates of income and expenditure for the Headteacher/ SLT and Governors and produce regular reports regarding the school’s financial status to the Headteacher, the leadership team and Governors. To prepare financial returns for the DfE and other local and central government agencies as required To attend Governor meetings to provide and explain financial reports To strategically manage appropriate procedures and systems for the raising of invoices, to include monitoring of debtors and pursuing outstanding debts To strategically manage and plan procedures for the receipt and deposit of money collected from external sources To be the first point of contact for the school’s bank and monitor all bank accounts, ensuring appropriate use of each account and regular reconciliation of bank statements To strategically manage appropriate security arrangements and authorisation for the processing of all purchase orders, payments and petty cash transactions To regularly review accounting systems, procedures and working practices to ensure compliance with financial regulations and audit requirements To be responsible for the production and updating of financial procedures in accordance with financial regulations and audit requirements To ensure that the school’s finances are subjected to external checks and balances through regular audits To oversee the payroll services on behalf of the school, through line management of the Assistant Business manager, including the management of pension schemes and other associated services Securing best value on all possible services and contracts affecting the maintenance and running of the school Estate Management related duties 31 Through line management of the Assistant Business Manager, to be responsible for the strategic management of the maintenance of the school site and the buildings, the overview of preparation of maintenance schedules and the efficient operation of all facilities on the property. 2 32 33 34 35 36 37 To be responsible for the strategic management of safety, cleanliness and upkeep of the premises, including the school’s energy systems To manage all aspects of any building projects and maintenance work undertaken on the premises, including involvement in the drafting of outline specifications for new buildings and acting as the point of contact with regard to liaison with building contractors, architects departments, council planning departments and other related agencies To be responsible for ensuring the necessary buildings, contents and employers’ liability insurance arrangements are in place To strategically manage the generation of additional income through the letting of the premises to outside organisations and college staff, and for the development of all facilities for out-of-hours use To be responsible for all aspects of Health and Safety and risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements To monitor the use of copyright material including ICT software, to maintain the copyright records and all programme and hardware licences, through liaison with the Head of ICT; to monitor and ensure the inventory of equipment so as to ensure all resources are accounted for and their whereabouts within the school are traceable Personnel related duties 38 39 40 Working with the Personnel Officer, advise the Headteacher and Governors with regard to the assessment of salaries to meet the needs of the school curriculum offer as well as performance related pay increases. To act as line manager to the Finance Officer and Assistant Business Manager To ensure regular appraisals of the finance team are undertaken in line with the school policy General Responsibilities 41 42 43 44 45 To remain aware of and adhere to the school’s child protection policy and procedures and to raise any concerns relating to such procedures which may be noted during the course of duty To be aware and to adhere to applicable rules, regulations, legislation and procedures eg Equality Policy, Discipline and Grievance Policies, Code of Conduct, Health and Safety, and Data Protection, amongst others To maintain confidentiality of information acquired in the course of undertaking duties on behalf of Redruth School To be responsible for your own continuing self-development, undertaking training as appropriate To undertake other duties appropriate to the grading of the post as required. 3 REDRUTH SCHOOL Person Specification Job Title: Director of Finance and Estates ATTRIBUTES ESSENTIAL DESIRABLE Qualifications Degree A relevant professional qualification with evidence of sustained continuous professional development Certified accountant School Business Manager qualification Knowledge Relevant financial regulations Knowledge of government and other legislation relevant to public organisations In depth knowledge of public accountancy regulations especially those relating to schools Personnel procedures and employment legislation Asset Management and procurement rules Skills Able to bring commercial ‘edge’ to generating additional income and saving costs Influence and persuade senior leaders of schools to adopt proper accountancy practices Excellent communication skills – ability to demonstrate and articulate a clear vision for the future of the school in the context of the short and medium challenges Ability to explain complexities of financial regulations clearly and simply to staff and governors Excellent IT skills with a proficiency in relevant software packages Well -developed analytical, strategic, planning and organisational skills Ability to communicate effectively, negotiate and network through highly developed interpersonal, written, oral and presentation skills Ability to prioritise work and to meet and manage work to tight deadlines 4 Effective management and leadership of staff achieving service quality and in setting/achieving strategic objectives Experience Experience of working at senior leadership level within an organisation Evidence of management of projects to fruition Management and leadership of staff, experience of supervising/ managing staff and a thorough understanding of staffing issues, building, leading and sustaining complex working relationships Experience of working in a school environment or public sector Experience of working in a commercial environment also an advantage Experience of financial and budgetary management and of treasury management Experience of fund raising activities Others Preparing statistical information in various formats Have the necessary skills and experience to negotiate the best deals for schools Provide innovative solutions to both short and long term projects Make strong recommendations to the governing body over financial matters and policies and procedures that will have an impact on the school and its staff, students, parents and anyone connected with the school. Key leadership characteristics/competencies that contribute to success at this level are: Community engagement – sensitive to group needs and dynamics, communicates and connects own vision to that of others Analytical and conceptual thinking – analyses variables, sees patterns, uses concepts, takes action to persuade, calculates impact Initiative and enterprise – thinks and acts ahead, willing to take risks, self- reliant, ambitious for the development of the school Team working – gets input from others, builds and sustains team spirit, sets boundaries, demands performance, gives feedback and encouragement Impact and influence – takes action to persuade and/or challenges others in the learners’ best interest. 5