C I T Y O F C A M D E N T O N

Transcription

CITY OF CAMDENTON
437 West U.S. Highway 54
Camdenton, MO 65020
573/346-3600 FAX 573/346-2926
Website: www.camdentoncity.com
NOTICE OF OPEN MEETING AND VOTE TO CLOSE PART OF THE MEETING
DATE/TIME POSTED ON THE CITY HALL BULLETIN BOARD: 8/31/15 3:00 PM
Notice is hereby given that the Camdenton Board of Aldermen will meet in Regular Session as follows:
TENTATIVE AGENDA
REGULAR SESSION – SEPTEMBER 1, 2015 - 7:00 PM
CITY HALL – 437 WEST U.S. HIGHWAY 54
***Note: Please be courteous - Make sure that your cell phone is turned off or on a silent tone only***
1. CALL TO ORDER
A. Invocation and Pledge of Allegiance to the Flag
2. APPROVAL OF THE MINUTES OF THE AUGUST 18, 2015 REGULAR SESSION
3. PUBLIC HEARINGS - None
4. PRESENTATIONS/CITIZENS PARTICIPATION
(Under Citizens Participation -Citizens present and not otherwise listed on the Agenda are permitted an
opportunity to address the Board of Aldermen)
A. Officer Christopher Williams and Ms. Candace Munsee – Life Saving Actions
5. CITY ADMINISTRATOR REPORT
6. REPORTS FROM DEPARTMENTS, BOARDS AND COMMITTEES - None
7. RESOLUTIONS A. Resolution No. 15-22 – Data Comm Inc Addendum to IT Support Services Agreement
8. BILLS REQUIRING SECOND AND FINAL READING - None
9. INTRODUCTION AND FIRST READING OF BILLS
A. Bill No. 2599-15 - An Ordinance Adopting the FY 2015-2016 Operating Budget
B. Bill No. 2600-15 – An Ordinance Authorizing the Mayor and City Clerk to Execute a
Contract for Sale and Purchase of Real Estate to Purchase Property, Acquire Avigation
Easement from Hazel Parrish and Grant Ingress and Egress Easement to Remaining
Property Located in the Northeast Quarter of the Northeast Quarter of Section 9,
Township 37, Range 16 West Containing 15.28 Acres in Camden County, Missouri
C. Bill No. 2601-15 - An Ordinance Amending the Code of the City of Camdenton, Title
VIII: Traffic Code; Chapter 840: Parking Requirements and Limitations; Section 840.080
Parking Not to Obstruct Traffic; Section 840.090: Parking Close to Curb and Section
840.100: Parking in Alleys or Narrow Streets
D. Bill No 2602-15 – An Ordinance Amending the Code of the City of Camdenton, by
Adding a New Section to Title VII: Utilities; Chapter 700: Water and Sewer; Section
700.027: Utility Marking
10. UNFINISHED BUSINESS – None
City of Camdenton
Tentative Agenda
September 1, 2015
Page 2
11. NEW BUSINESS
A. Fill Vacant Part Time Police Officer Position
B. Advertise Vacant Firefighter Position
12. MISCELLANEOUS BUSINESS
13. INVOICES/PAY REQUESTS PRESENTED FOR PAYMENT
A. Approval of the Prepaid Vouchers/Monthly Bills and Project Invoices
14. CLOSED SESSION
A. Vote on Question of Going into Closed Session for the Purpose of Discussing Legal
Actions, Causes of Action or Litigation Pursuant to RSMo 610.021(1)
15. ADJOURNMENT
TO INCLUDE ALL OTHER MATTERS THAT MAY COME BEFORE THE BOARD FOR CONSIDERATION
Complete copies of Resolutions and Ordinances are posted at City Hall and on website at
www.camdentoncity.com/document_center (Board Agenda Packet) for review.
Accommodations will be made for persons with disabilities-contact the City Clerk 24 hours prior to meeting
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C IT Y OF CAMD E NT O N
REGULAR SESSION MINUTES
AUGUST 18, 2015 - 7:00 PM
CITY HALL - 437 WEST U.S. HIGHWAY 54
The Board of Aldermen of the City of Camdenton, met in Regular Session this 18 day of August
2015, City Hall, 437 West U.S. Highway 54, Camdenton, Missouri, with Mayor John D. McNabb
presiding. A copy of the Tentative Agenda, Resolutions Ordinances, and Minutes of the August
4, 2015 meeting were posted on the City Hall bulletin board on Friday, August 14, 2015 and
forwarded to members of the media requesting same.
1. CALL TO ORDER
Mayor McNabb called the meeting to order at 7:00 PM. The following members of the Board of
Aldermen were present: Dan Hagedorn, Sandy Gentry, Gary Shepherd, Sandy Osborn, and
Gerry Rector. Absent: Steve Eden. Appointed officials and department directors present
included: City Administrator Jeff Hancock, City Attorney Phil Morgan, City Clerk Renée
Kingston, Police Chief Laura Wright, Public Works Director Bill Jeffries, Fire Chief Drew Stark,
Building Director Dennis Croxton, Parks Director Larry Bennett, and Tanner Bali, Lake Aviation.
Guests registering their attendance are listed on the sign in sheet attached to and made a part
of the Minutes. Prayer was led by Mayor McNabb, followed by the Pledge of Allegiance to the
Flag.
2. APPROVAL OF THE MINUTES OF AUGUST 4, 2015 REGULAR SESSION
Alderman Gentry moved, seconded by Alderman Shepherd to approve the minutes of the
August 4, 2015 Regular Session. Call for vote: All those present voted in favor of the motion.
Absent: Eden
3. PUBLIC HEARINGS- None
4. PRESENTATIONS/CITIZENS PARTICIPATION
There being no presentations or citizens participation, the meeting proceeded.
5. CITY ADMINISTRATOR REPORT
Mr. Hancock reported on the following issues in addition to his submitted report:
A. Water/Sewer Rate Discussion
6. REPORTS FROM DEPARTMENTS, BOARDS AND COMMITTEES
A. Administration Department - City Clerk Renée Kingston
1. Monthly Statistical Report - Report was orally given from the submitted written report.
B. Airport - Lake Aviation Center – Corey Leuwerke
C. Building Department - Dennis Croxton
D. Fire Department - Chief Drew Stark
E. Parks & Recreation - Director Larry Bennett
1. Monthly Statistical Report – Report was orally given from the submitted written report.
City of Camdenton
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Minutes
August 18, 2015
F. Police Department - Chief Laura Wright
G. Public Works Department - Director Bill Jeffries
7. RESOLUTIONS
A. Resolution No. 15-21 – Storm Sirens Warning Policy Updates
Alderman Osborn moved, seconded by Alderman Shepherd to adopt the revised Storm Sirens
Warning Policy as submitted by staff. Call for vote: All those present voted in favor of the
motion. Absent: Eden
8. BILLS REQUIRING SECOND AND FINAL READING - None
A. Bill No. 2596-15 – An Ordinance Amending the Code of the City of Camdenton, Title V:
Building Code; Chapter 500: Building Code; Section 500.040: Definitions; Section
500.050: Penalties and Appeals; Chapter 505: Fire Prevention Code; Section 505.020:
Definitions; and Section 505.050: Penalties and Appeals
Alderman Hagedorn moved, seconded by Alderman Shepherd that Bill 2596-15 receive the
second and final reading as presented, by title only and be duly passed and approved. Bill read
by title. Discussion followed. Roll call vote: Aye: Rector, Shepherd, Gentry and Hagedorn;
Nay: Osborn; Abstain: None; Absent: Eden. Ordinance No. 2557-15 assigned.
9. INTRODUCTION AND FIRST READING OF BILLS
A. Bill No. 2597-15 – An Ordinance to Establish the Rate of Taxes for Municipal Purposes
for the Year 2015 for the City of Camdenton, Missouri
Alderman Hagedorn moved, seconded by Alderman Gentry to introduce Bill No. 2597-15 for the
first reading as presented by title only. Bill read by title. Discussion – none. Roll call vote: Aye:
Hagedorn, Gentry, Osborn, Shepherd, and Rector; Nay: None; Abstain: None; Absent: Eden.
Alderman Osborn moved, seconded by Alderman Rector that Bill No. 2597-15 receive the
by title. Roll call vote: Aye: Rector, Osborn, Shepherd, Gentry and Hagedorn; Nay: None;
Abstain: None; Absent: Eden. Ordinance No. 2558-15 assigned.
B. Bill No. 2598-15 – An Ordinance of the City of Camdenton, Missouri, to Readopt
Procedures to Disclose Potential Conflicts of Interest and Substantial Interests for
Certain Municipal Officials
Alderman Rector moved, seconded by Alderman Osborn to introduce Bill No. 2598-15 for the
first reading as presented by title only. Bill read by title. Discussion – none. Roll call vote: Aye:
Gentry, Osborn, Shepherd, Rector, and Hagedorn; Nay: None; Abstain: None; Absent: Eden.
Alderman Gentry moved, seconded by Alderman Shepherd that Bill No. 2598-15 receive the
by title. Roll call vote: Aye: Hagedorn, Gentry, Shepherd, Osborn, and Rector; Nay: None;
Abstain: None; Absent: Eden. Ordinance No. 2559-15 assigned.
10. UNFINISHED BUSINESS – None
City of Camdenton
Page |2
Minutes
August 18, 2015
11. NEW BUSINESS
A. Comprehensive Health and Dental Insurance Renewal
Alderman Rector moved, seconded by Alderman Shepherd to approve the renewal of the
comprehensive health insurance package for employees as presented. Call for vote: All those
present voted in favor of the motion. Absent: Eden
12. MISCELLANEOUS BUSINESS
A. Discussion of Draft 2015-2016 Fiscal Year Proposed Budget
Administrator Hancock presented the draft Fiscal Year 2015-2016 Proposed Draft. Discussion
followed.
13. CLOSED SESSION
Alderman Osborn moved, seconded by Alderman Hagedorn to move into closed session for the
purpose of discussing leasing, purchase or sale of real estate pursuant to RSMo 610.021(2).
Roll call vote: Aye: Hagedorn, Gentry, Shepherd, Osborn and Rector; Nay: None; Abstain: None;
Absent: Eden. Meeting went into Closed Session at 7:24 PM.
RESUME OPEN MEETING: Alderman Hagedorn moved, seconded by Alderman Rector to
resume meeting in Open Session. Roll call vote: Aye: Hagedorn, Gentry, Shepherd, Osborn,
and Rector; Nay: None; Abstain: None; Absent: Eden. Meeting resumed in Open Session at
7:28 PM.
14. ADJOURNMENT
Being no further business to consider, Alderman Hagedorn moved seconded by Alderman
Osborn that the meeting be adjourned. Call for vote: Motion carried unanimously. Meeting
adjourned at 7:29 PM.
Minutes by Renée Kingston ____________________________
_____________________________
John D. McNabb, Mayor
ATTEST: _____________________________
Renée Kingston, City Clerk, MRCC
City of Camdenton
Page |3
Minutes
August 18, 2015
CITY OF CAMDENTON
WELCOME!
PLEASE SIGN IN
August 18, 2015 7:00 p.m.
***If you wish to address the Board of Aldermen, please fill out a "Speaker Card" and hand it to the City Clerk
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Telephone # or e-mail address
Memorandum
August 17, 2015
______ .,... ______
To:
From:
Subject:
John McNabb Mayor
Laura Wright, Chief of Police
Acknowledge Officer Christopher Williams & Ms. Candace Munsee
for their "Life Saving" Actions
I am recommending Officer Christopher Williams and Ms. Candace Munsee be acknowledged
for on their actions on August 13, 2015 which saved the man's life.
On August 13, 2015 at 3:34 PM, Ms. Munsee turned onto Mulberry and observed the man on
the ground next to a vehicle in a driveway on Mulberry with no one around. When she stopped
to check on the man she saw a large amount of blood. She ran to Lake Oasis to call for an
ambulance and returned to the scene.
Officer Williams received a call of a medical emergency at 3:37 PM on Mulberry Lane,
Camdenton, MO. When he arrived, he found a male subject laying on the ground with a large
amount of blood on the driveway and Ms. Munsee was trying to render aid. Williams said the
man was barely responsive. He was pale, weak and showing signs of shock. Williams
returned to his car, asked dispatch to send an ambulance immediately and grabbed his
personal trauma kit he keeps in his patrol vehicle. Together, they wrapped the wound to slow
the bleeding until the ambulance could arrive. The man was transported to Lake Regional
Hospital by ambulance and family members were contacted.
As Williams investigated the incident, he learned the man had fallen while carrying groceries
into the house. When he fell, a large glass bottle broke and caused a severe cut to his arm.
He lost a large amount of blood and the injury cut several tendons in the arm and required
emergency surgery. Family members advised the next day that his condition was improving.
Williams believes if the woman had not stopped and called for help the man would have died
from the injury. Her quick action and assistance at the scene was key to the man's
survival.
The police department provides a very basic first aid kit for minor scrapes in the patrol cars
however based on his advanced training with the fire department, Officer Williams had access
to his personal trauma kit he keeps in the patrol vehicle. Williams quick action to access
these supplies and assist with bandaging the large wound was also key to the man's
survival.
I spoke to Mr. Bill Barnett, the paramedic from Mercy Ambulance regarding the call. He said
when they arrived, the man's injuries were very serious and his vitals were very unstable. He
has suffered an artial bleed which was life threatening. He said applying the dressing to
slow the bleeding probably saved the man's life.
Per department policy, Officer Chris Williams will receive a letter of commendation and a "life
saving" ribbon for his uniform as part of police department procedures. I am also
recommending Ms. Candace Munsee be acknowledged for her actions in this case.
CITY OF CAMDENTON
437 W. US Hwy 54 •Camdenton, MO 65020 • (573) 346-3600 •FAX (573) 346-2926
www.camdentoncity.com
September 1, 2015
Officer Christopher Williams
Camdenton Police Department
437 West Highway 54
Camdenton, MO 65020
Dear Officer Williams:
I want to commend you for your quick response and actions during a medical call
recently.
On August 13, 2015 at 3:34 PM, a citizen turned onto Mulberry and observed the man
laying on the ground next to a vehicle in a driveway on Mulberry with no one around.
When she stopped to check on the man she saw a large amount of blood. She ran to Lake
Oasis to call for an ambulance and returned to the scene.
You received the medical emergency call at 3:37 PM. When you arrived, you found a
male subject laying on the ground with a large amount of blood on the driveway and the
citizen present trying to render aid. You said the man was barely responsive. He was
pale, weak and showing signs of shock. You said you feared he was close to death.
You returned to his car, asked dispatch to send an ambulance immediately and grabbed
your personal trauma kit you keep in your patrol vehicle. Together, you and the citizen
wrapped the wound to slow the bleeding until the ambulance could arrive. The man was
transported Lake Regional Hospital by ambulance and family members were contacted.
When you investigated the incident, you learned the man had fallen while carrying
groceries into the house. When he fell, a large glass bottle broke and caused a severe cut
to his arm. He lost a large amount of blood and the injury cut several tendons in the arm
which required emergency surgery. Family members advised the next day that his
condition was improving.
I spoke to Mr. Bill Barnett, the paramedic from Mercy Ambulance regarding the call and
he confirmed your assessment. He said when they arrived, the man was in bad shape and
his vitals were very unstable. He has suffered an artial bleed which was life threatening.
He said "applying the dressing to slow the bleeding probably saved the man's life".
I am very proud of your actions in this case. Your advance training as part of the fire
department helped you recognize how serious the man's condition was. You took the
initiative based on this knowledge to carry a trauma kit with you in the patrol car that far
exceeds the equipment available in the basic first aid kit in most patrol cars and supplies
in this trauma kits were vital due to the large wound. Your quick actions during the call
allowed you and the citizen to slow the bleeding till medical personnel arrived. The
paramedic confirms your actions at the scene were key to saving the man's life.
A copy of this letter of commendation will be placed in your personnel file and you will
be presented with the "life saving" ribbon to proudly wear on your uniform.
Sincerely,
J~f!cd
Mayor
Cc:
Letter of Commendation File
Personnel File
Supervisor
CITY OF CAMDENTON
437 W. US Hwy 54 •Camdenton, MO 65020 • (573) 346-3600 •FAX (573) 346-2926
www .camdentonci ty .com
September 1, 2015
Ms. Candace Munsee
30 Bent Tree Lane
Camdenton, MO 65020
Dear Ms Munsee:
I want to commend you for your quick response and actions during a medical call recently.
On August 13, 2015 at 3:34 PM, you turned onto Mulberry and observed the man laying on
the ground next to a vehicle in a driveway on Mulberry with no one around. When you
stopped to check on the man, you saw a large amount of blood. You ran to Lake Oasis to call
for an ambulance and returned to the scene.
Officer Williams received the medical emergency call at 3:37 PM. When Williams arrived,
the man was barely responsive. He was pale, weak and showing signs of shock; Williams
feared the man was close to death. Williams returned to his car, called for an ambulance and
grabbed his personal trauma kit from the patrol vehicle. Together, you and Officer Williams
wrapped the wound to slow the bleeding until the ambulance could arrive. The man was
transported Lake Regional Hospital by ambulance and family members were contacted.
Officer Williams learned the man had fallen while carrying groceries into the house and when
he fell, a large glass bottle broke and caused a severe cut to his arm. He lost a large amount of
blood and the injury cut several tendons in the arm which required emergency surgery.
Family members advised the next day that his condition was improving.
I spoke to Mr. Bill Barnett, the paramedic from Mercy Ambulance regarding the call. He said
when they arrived, the man was in bad shape and his vitals were very unstable. He has
suffered an artial bleed which was life threatening. He said "applying the dressing to slow
the bleeding probably saved the man's life".
I want to thank you for your willingness to help a stranger. Your quick response to this
emergency was key to saving his life. I am proud to present you with a citizenship award.
Thank you for your service to our community.
Mayor
City Administrator Report
The Honorable Mayor
and Members of the Board of Aldermen
City of Camdenton, Missouri
August 27, 2015
Letter No. 15-018
SUBJECT: City Administrator Report
Dear Mayor and Board Members:
The following City Administrator Report, while respectfully submitted to the Camdenton
Mayor and Board of Aldermen is provided and available to the general public, media,
friends, and fellow co-workers to inform them of some City projects and activities.
I am a believer in the "Leadership Challenge" program. It notes that everyone in our
organization is a leader and that everyone can improve their leadership skills. It also
notes that research shows that the following are five trainable traits of a great leader:
Inspire a Shared Vision
Challenge the Process
Enable Others to Act
Encourage the Heart
Model the Way
"Let me define a leader. He must have vision and
passion and not be afraid of any problem. Instead,
he should know how to defeat it. Most importantly,
he must work with integrity."
A. P. J. Abdul Kalam 11th President of India
The above information centers on the leader's trait of "Inspire a Shared Vision."
September 1, 2015 BOARD OF ALDERMEN MEETIN G
Unless there are questions, I do not plan to discuss the CA Report items at this
meeting.
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Water/Sewer Fund Status
There was a recent news article about the City potentially increasing the Water and Sewer
rates and moving to a bond issue. First of all it appears that the Water and Sewer Fund's
cash balance has improved since we examined it for the end of June 30, 2015. The
ending fund balance for September 30, 2015 should be better than what we first
anticipated. Second, I indicated in the recent water and sewer rate memo that I was not
comfortable with the recent water and sewer rate analysis and believe it needs further study. I
also indicated that we should we continue to monitor and analyze additional information and
come back in late winter or early spring for an additional review. While we indicated in the
memo that we have some infrastructure needs, I did not say we would be moving to a bond
issue. If I alluded to that we would be recommending a bond issue, I meant to say that a bond
issue as well as our sales tax funds are merely a potential sources to meet our water and
sewer needs.
Comprehensive Plan "Destination Camdenton" Continues
The next Steering Committee meeting is scheduled for 5:30 p.m. Monday, October 5
at City Hall. Anyone that wishes to attend that meeting is certainly welcome. The
total Update of the City's Comp Plan is set to be completed in the first part of 2016.
2015 LAKE OF THE OZARKS AIR SHOW
Attached is the schedule of the upcoming September 12, 2015 Lake of the Ozarks Show.
The City will have a booth at the show that will concentrate on the Destination Camdenton
Project. ROG is developing the display board as we speak. On another note, we have
been informed that the Air Show is scheduled to receive an award at the October 13-15
Missouri Governor's Tourism conference at the Lodge of Four Seasons.
Camdenton Veterans Memorial Monument Committee
The Committee met again on Monday August 17 at City Hall. The committee spent
considerable time reviewing recent costs for a granite monument and came to the
consensus that the estimated cost as originally discussed was too high. Discussion also
took place on what the City of Camdenton was willing to pay and possible donations. After
discussion on a potential new design, the Committee agreed that the City should seek cost
estimates on two bronze plagues 30 inch by 42 inch and 42 inch by 48 inches from three
companies with the desired inscriptions for the project. It was also agreed that Keith
Lucas would provide a mock up of a proposed new design to the City Administrator.
There was also discussion about contacting Keith Clark from Clark Concrete on the
concrete design for the full new structure. The committee agreed to meet again on
September 14, 2015 at 6:30 p.m. at City Hall.
Proposed New Purchasing Policy
We continue to review our administrative policies. Attached is a proposed new Purchasing
Policy for your review. The need for a review of our purchasing policies was initiated by
our City Attorney after a conference he attended. Sample documents and input on this
policy was provided by the Cities of Ozark, Lebanon, and Osage Beach, Missouri. The
policy, while providing more detailed instructions for the bidding process, also includes
more financial control. Some additional changes are as follows:
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Department Directors spending limit increased from $150 to $500 without a purchase
order or requisition and from $500 to $2,000 with a requisition/purchase order. The City
Administrator spending limit was recommended to be raised from $5,000 to $7,500.
We plan on bringing this up at the September 15 Board meeting for review and possible
approval. If you have any questions or need additional information, please contact the
City Clerk, City Attorney, or the City Administrator.
ECONOMIC DEVELOPMENT ACTIVITIES
The following are recent economic development activities:
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•
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Have been having discussions with an individual interested in building a corporate
hangar at the Airport. For your information we are currently full and do not have
any hangar space to lease. At the last Airport Board meeting there was discussion
about the City potentially building new general aviation hangars. Have reached
out with our Airport Engineer to explore the possibility of obtaining a STAR Loan
from MoDOT to build additional hangars.
Made contact with Show ME Electric and they are getting me additional
information about providing internet service for both City Hall and the Airport. At
the Airport it would either be Wi-Fi or cable. Forwarded additional information to
Charter on a location to run cable. They are to provide feasibility and cost
estimates for both establishment of a Wi-Fi network at the Airport and the cost and
engineering permanent cable internet service.
At the last LOREDC meeting LOREDC agreed to proceed with the proposal from
the Lake of the Ozarks COG to provide Location ONE services (Webpage for
potential site selectors). LOREDC also is proceeding with a funding plan for the
Lake Housing Study. I have been asked to solicit funds to certain governments
and organizations.
RECENT U.S. SUPREME COURT RULINGS
August 25, 2015 International City/County Management Association Leadership Matters
Newsletter by Lisa Soronen
The Court issued many decisions affecting local governments-most of which had
unfavorable outcomes. From upsetting sign codes to allowing disparate treatment
claims under the Fair Housing Act, this is a term for local governments to remember.
Below is a summary of the top seven cases.
Content-Based Sign Codes Unconstitutional
In Reed v. Town of Gilbert, the Court held unanimously that Gilbert's Sign Code,
which treated various categories of signs differently based on the information they
convey, violates the First Amendment.
Gilbert's Sign Code treated temporary directional signs less favorably (in terms of
size, location, duration, etc.) than political signs and ideological signs.
Content-based laws are only constitutional if they pass strict scrutiny-that is, if they
are narrowly tailored to serve a compelling government interest.
While the SLLC argued in its amicus brief that Gilbert's sign categories are based on
function, the Court concluded they are based on content.
Gilbert's Sign Code failed strict scrutiny because its two asserted compelling
interests-preserving aesthetic and traffic safety-were "hopelessly under inclusive. n
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Temporary directional signs are "no greater an eyesore" and pose no greater threat
to public safety than ideological or political signs.
Many, if not most communities, like Gilbert, regulate some categories of signs in a
way the Supreme Court has defined as content-based. Communities will need to
change these ordinances.
Hotel Registry Searches Need Subpoenas
In City of Los Angeles v. Patel, the Court held 5-4 that a Los Angeles ordinance
requiring hotel and motel operators to make their guest registries available for police
inspection without at least a subpoena violates the Fourth Amendment.
The purpose of hotel registry ordinances is to deter crime-drug dealing, prostitution,
and human trafficking-on the theory that criminals will not commit crimes in hotels if
they have to provide identifying information.
According to the Court, searches permitted by the city's ordinance are done to
ensure compliance with recordkeeping requirements. While such administrative
searches do not require warrants, they do require "pre compliance review before a
neutral decision maker." Absent at least a subpoena, "the ordinance creates an
intolerable risk that searches authorized by it will exceed statutory limits, or be used
as a pretext to harass hotel operators and their guests."
In dissent, Justice Scalia cited the SLLC's amicus brief, which notes that local
governments in at least 41 states have adopted similar ordinances. Seven states and
the District of Columbia also have hotel registry statutes: Indiana, Florida,
Massachusetts, Maine, New Hampshire, New Jersey, and Wisconsin.
It is likely following this decision that other record inspections done by governments
outside the hotel registry context will also require subpoenas.
Fair Housing Act Disparate Impact Claims Recognized
In Texas Department of Housing and Community Affairs v. inclusive Communities
Project, the Court held 5-4 that disparate-impact claims may be brought under the
Fair Housing Act (FHA).
In a disparate-impact case a plaintiff is claiming that a particular practice isn't
intentionally discriminatory but instead has a disproportionately adverse impact on a
particular group.
The Inclusive Communities Project claimed the Texas housing department's
selection criteria for federal low-income tax credits in Dallas had a disparate impact
on minorities.
In prior cases the Court held that disparate-impact claims are possible under Title VII
(prohibiting race, etc. discrimination in employment) and the Age Discrimination in
Employment Act relying on the statutes' "otherwise adversely affect" language. The
FHA uses similar language-"otherwise make unavailable"-in prohibiting race, etc.
discrimination in housing.
This decision more or less continues the status quo for local governments. Nine
federal circuit courts of appeals had previously reached the same conclusion . But,
Justice Kennedy's majority opinion contains a number of limits on when and how
disparate impact housing claims may be brought.
Reasons for Cell Tower Denials Must Be in Writing
In T-Mobile South v. City of Roswe//,_the Court held 6-3 that the Telecommunications
Act (TCA) requires local governments to provide reasons when denying an
application to build a cell phone tower.
The reasons do not have to be stated in the denial letter but must be articulated "with
sufficient clarity in some other written record issued essentially contemporaneously
with the denial," which can include council meeting minutes.
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The TCA requires that a local government's decision denying a cell tower
construction permit be "in writing and supported by substantial evidence contained in
a written record."
Local governments must provide reasons for why they are denying a cell tower
application so that courts can determine whether the denial was supported by
substantial evidence. Council meeting minutes are sufficient. But, because wireless
providers have only 30 days after a denial to sue, minutes must be issued at the
same time as the denial.
Following this decision, local governments should not issue any written denial of a
wireless siting application until they (1) set forth the reasons for the denial in that
written decision, or (2) make available to the wireless provider the final council
meeting minutes or transcript of the meeting.
No Dog Sniffs after Traffic Stops
In a 6-3 decision in Rodriguez v. United States, the Court held that a dog sniff
conducted after a completed traffic stop violates the Fourth Amendment.
In Illinois v. Caballes. the Court upheld a suspicionless dog search conducted during
a lawful traffic stop stating that a seizure for a traffic stop "become[s] unlawful if it is
prolonged beyond the time reasonably required to complete th[e] mission" of issuing
a ticket for the violation . Officers may lengthen stops to make sure vehicles are
operating safely or for an officer's safety. A dog sniff, however, is aimed at
discovering illegal drugs, not at officer or highway safety.
In dissent, Justice Alito suggests sawy police officers can skirt the Court's ruling by
learning "the prescribed sequence of events even if they cannot fathom the reason
for that requirement."
Objectively Unreasonable is the Standard for Pretrial Detainee Excessive Force
Claims
In Kingsley v. Hendrickson, the Court held 5-4 that to prove an excessive force claim
a pretrial detainee must show that the officer's force was objectively unreasonable,
rejecting the subjectively unreasonable standard that is more deferential to law
enforcement.
Pretrial detainee Michael Kingsley claimed officers used excessive force in
transferring him between jail cells to remove a piece of paper covering a light fixture
that Kingsley refused to remove.
The objective standard applies to excessive force claims brought by pretrial
detainees because in a previous case involving prison conditions affecting pretrial
detainees, the Court used the objective standard to evaluate a prison's practice of
double bunking. And the objective standard applies to those who, like Kingsley, have
been accused but not convicted of a crime, but who unlike Kingsley are free on bail.
A standard more deferential to law enforcement applies to post-conviction detainees,
who are housed with pretrial detainees, making this ruling difficult for jails to comply
with. Following this decision, it will be easier for pretrial detainees to bring successful
excessive force claims against corrections officers.
Tax on Internet Purchases
In Direct Marketing Association v. Brohl, Justice Kennedy wrote a concurring opinion
stating that the "legal system should find an appropriate case for this Court to
reexamine Quill."
In 1992 in Quill Corp. v. North Dakota, the Court held that states cannot require
retailers with no in-state physical presence to collect use tax.
To improve tax collection, Colorado began requiring remote sellers to inform
Colorado purchasers annually of their purchases and send the same information to
the Colorado Department of Revenue. The Direct Marketing Association sued
5
Colorado in federal court claiming that the notice and reporting requirements are
unconstitutional under Quill.
The question the Court decided was whether this case could be heard in federal
court (as opposed to state court). The Court held yes unanimously. This case is
significant for local governments because the Court's most influential Justice
expressed skepticism about whether Quill should remain the law of the land.
Conclusion
While this article ends on a high note, overall, this Supreme Court term will require
many, if not most, local governments to make some changes to keep in compliance
with the law.
Recent City Administrator Activities, Meetings and Events
The week of August 17 included a Monday morning Lake of the Ozarks Council of
Governments Board meeting, a District T Solid Waster Board Meeting in Osage
Beach and that evening I attended a Regional Quails Forever meeting in Houston,
Missouri. Tuesday morning I participated in a LOREDC marketing committee
conference call, met with the Council of Local Governments and an engineer on the
Camelot Sewer District project to understand the boundaries of the project. That
evening was our Board of Aldermen meeting. Wednesday included a Missouri Rural
Service Workers Comp Board Meeting in Jefferson City and then a 2:00 p.m.
Department Director's meeting. That evening I attended a Lake of the Ozarks Power
of Four Rotary reception and then a local Ducks Unlimited meeting. Thursday I
attended a general membership LORDEC meeting, an Air show committee meeting
and then our Airport Board meeting late that afternoon. Friday I participated in a
Solid Waste District T Board meeting conference call and then met out at Laclede
County Electric to hear Senator Blunt on the high utility cost impact on families and
businesses from EPA's recent air standard and coal ruling. I was able to directly talk
to him about our airport runway extension project. Friday evening was Camdenton
High School football.
During the week of August 24, on Monday I had a Doctor's appointment and then
attended that evening our Veterans Monument Committee meeting. Tuesday while I
worked on the Council Agenda, I had the terrible news and attended the site at the
Kansas Well House where our Public Works Director was injured. Wednesday was a
Rotary day and Thursday we met with ROG to our contract and schedule for the
Destination Camdenton project.
Upcoming City Administrator Activities, Meetings, and Events
The week of August 31 includes a City Safety Committee meeting and a conference
call with our engineer on the East Highway 54 sidewalk project. Tuesday is a
Highway Transportation meeting at the Airport and then our Tuesday evening Board
of Aldermen meeting. On Wednesday I plan to participate in two separate radio
shows. The first is at Coyote radio and then with KRMS. At noon I plan to give a
State of the City report to the Camdenton Rotary and then attend a Department
Director's meeting. That evening I am volunteering and attending a local Ducks
Unlimited Banquet committee meeting.
Some Board of Aldermen Agenda items for the September 15, 2015 Board of Aldermen
meeting should include:
•
Second Reading of October 1, 2015-September 30, 2016 Annual Budget
6
•
•
•
•
Amendment Ordinance on the 2014-2015 Budget
City Purchasing Policy
Potential Executive Real Estate and Legal Item
Potential Solid Waste Contract
As always, if there are questions or you need additional information, please do not hesitate
to contact me at any time.
7
2015 Lake of the Ozarks Air Show Schedule
Friday, September 11th
1:00 /3:00/6:00
B-25 Mitchell Bomber Veteran Rides
Sponsored by 1 'e11irttt 01111" OJ La/..e of t/1e 0:.ark\
Saturday, September 12th
7:30 am - 9:30 am
Pancake Breakfast to Honor our Military @ Hanger "D"
8:00 am - 4:30 pm
Vender Booths & Static Displays
10:00 am
American Legion Zack Wheat Presents Colors
10:05 am
Main Street Opry & LOZ Dance Performance
Sponsored by Hedges Scott Funeral Home
Opening Remarks by Mayor McNabb
Sponsored by Camdenton Area Chamber of Commerce
Skydivers & National Anthem performed by Melissa Carroll
Sponsored by tnod1 1io11 t1'' l 11it('tf \'tt1f<'\ lrmy
Brian Correll Modified Pitts Bi-Plane "Cut the Ribbon & Start the Show"
Sponsored by C ·e ntral Bank <?(l.ake oftlw 0:.urh
KC Flight Formation Team Flying "Wake Up the Lake"
Sponsored by Big 0 Tires
Jeff Shetterly Teaser Race
Sponsored by Sakelaris Ford
Adam Baker Teaser Race
Sponsored by
Kenny Carroll Race & Demonstration
Sponsored by Hulett Cllevrolet, Buick & GMC
Ping Pong Drop 1
Sponsored by Big Surf Waterpark
Lee Crouch Stearman Solo Act
Sponsored by Lake of tile Ozarks Co11ve11tio11 & Visitor Bureau
Bob Richards Pitts Special Bi-Plane Solo Act
Sponsored by Combat Vets As.~oci11tio11
Bob Richards Pitts Special Bi-Plane Race
Sponsored by Hassing Bob
Brian Correll Modified Pitts Bi-Plane Solo Act
Sponsored by Aviation Solutions
KC Flight Formation Team Flying
Sponsored by Captain Ron 's Bur & Grill
Jeff Shetterly Solo Act
Sponsored by Crawford, Murphy & Tilly, Inc.
Adam Baker Act
Sponsored by Tri County lodging Association
Kyle Franklin Performs in his Demon Bi-Plane DRACULA
Sponsored by Big 0 Tires
Ping Pong Ball Drop 2
Sponsored by Big Surf Waterpark
Team Vortex Dual Aerobatic Bi-Plane Performance
Sponsored by Sakelaris Ford
Kenny Carroll Final Race with Multiple Planes
Sponsored by City of Camdenton
Airport Opens/ Rides in all Aircraft Resume
10:20 am
10:30 am
10:45 am
11:00 pm
11 :15am
11:30 am
11 :45 am
12:00pm
12:30 pm
12:40 pm
12:50 pm
1:00 pm
1:10 pm
1:30 pm
1:45 pm
2:00 pm
2:15 pm
2:50 pm
3:05 pm
3:30 pm
6:00 pm - 10:00 pm
Performer Meet & Greet@ Captain Ron 's Bar & Grill
Sponsored by Captain Ron's Bar & Grill
CHAPTER 120 - PROCUREMENT POLICY
Section 120.010. Purchasing and Sales Policy.
A. Purchasing and Sales Policy.
1. Purpose. The purpose of this Chapter is to establish guidelines regarding purchases
made by the City and the sale of City property in order to maximize the value realized for
each public dollar spent and for public property.
2 . Applicability. This Chapter is applicable to all purchasing for the City regardless of the
source of funds used for the purchase and the sale of any City property outside the
scope of ordinary services. With the exception of Federal forfeiture funds which are
managed by the Chief of Police and may be utilized to acquire any authorized items or
services, the Police Chief will additionally comply with the latest copy of the Guide to
Equitable Sharing for State and Local Law Enforcement Agencies published by the
United States Department of Justice.
3. Basic goals. The basic goals of the City are:
a. To comply with all applicable Federal, State and local legal requirements.
b. To assure vendors and buyers that impartial and equal treatment will be afforded to
all who wish to do business with the City.
c. To maximize the value realized for each public dollar spent and for public property.
d. To obtain goods and services at the time and place needed in the proper quantity
and quality.
e . To sell or lease property that is no longer necessary or useful to the City and that can
be better used by the private sector.
If the procedures and guidelines established in this Chapter are followed, each department
should efficiently manage, control and plan its available resources to meet present and future
departmental needs and help the City meet its goals.
B. Definitions. The following terms shall be defined as stated for purposes of this Chapter:
APPROPRIATION
The legal authorization of monies for anticipated or incurred expense.
AUTHORIZED PURCHASER
An approved employee of the City who has been nominated by a Department Director
and appointed by the City Administrator to make purchases at a specified monetary level
on behalf of the City. The Deputy City Clerk shall maintain the list of authorized
purchasers as supplied by the Department Directors.
BUDGET
A document which sets forth proposed revenues and expenses to be incurred during a
fiscal year for the various City operations.
CONSTRUCTION
The process of building, altering, repairing, improving or demolishing any public structure
or facility or other public improvement of any kind.
CONTRACT
A legally binding promise enforceable by law and, generally, in writing.
COOPERATIVE PURCHASING AGREEMENT
A legally binding contract approved by the Board of Aldermen entered into by the City,
the United States of America, the State of Missouri or any of the subordinate agencies or
departments and any other approved organization which manages a cooperative
purchasing program to obtain goods and services at the most advantageous price for its
members and the City specifically.
COST COMPARISONS
An informal analysis of the amounts paid or requested for a product or service
accomplished through personal contact, printed or digital media.
DEPARTMENTS
Includes administration, police, fire, water, wastewater treatment plant, street, airport,
and parks and recreation.
EXISTING PURCHASING CONTRACT
A contract previously entered into by the City and currently existing including, but not
limited to, a term-and-supply contract, an annual contract, a maintenance contract and a
warranty contract.
FORMAL WRITTEN BID
A competitive bid which must be submitted in response to an advertised request in a
prescribed format pursuant to applicable instructions, including typically that the bid be
submitted in a sealed envelope to be opened in public at a specified time.
ITEM
A product, material or service.
OPEN MARKET SALE
The sale of an item of property in a market in which any buyer or seller may trade and in
which prices and product availability are determined by free competition.
MATERIAL VALUE
The value of an item to be purchased or sold, to be determined in the first (1st) instance
by the department director.
PROCUREMENT
Purchasing, renting, leasing or otherwise acquiring any supplies, services, property or
construction, including performance of any necessary functions such as writing
specifications, selection and solicitation of sources, preparation and award of contract
and contract administration.
PURCHASE ORDER
An offer to make a contract between the City and a vendor. The contract is not binding
until it is accepted by the vendor.
QUOTATION
A statement of price, terms of sale and description of property, goods or services offered
by a vendor to a prospective purchaser by digital communication , letter, fax, telephone
or other means of communication. A quotation (or "quote") is not required to be in writing
from the vendor; however, some written memorandum of the elements listed above must
be maintained.
REQUISITION
An internal document by which a department sends details of supplies, services or
material required to the Administration Department, including documentation of authority
to commit funds for the purchase.
SCOPE OF SERVICES
A detailed description of the tasks to be performed.
SPECIFICATIONS
A description of the physical or functional characteristics or the nature of a supply,
service, property or construction item; the requirements to be satisfied by a product or
process; indicating, if appropriate, the procedures to determine whether the
requirements are satisfied and/or the capabilities and performance characteristics that
the item must satisfy.
Section 120.020. Payments.
A. The City Administrator shall have the discretion to direct payment of an invoice so long as
the transaction was approved in compliance with Section 120.030. Any other invoice shall
require review and approval by the Board of Aldermen prior to payment.
8. At the first monthly regularly scheduled Board of Aldermen meeting, the City Administrator
shall provide a list of all invoices which have been received.
Section 120.030. General Guidelines.
A. General Guidelines.
1. Buying preferences. It is the desire of the City to purchase from City of Camdenton,
Missouri, and/or American vendors whenever possible. When all other factors are equal,
preference shall be provided to City of Camdenton vendors first (1st). Missouri vendors
second (2nd) and American vendors third (3rd). To be considered a City of Camdenton
vendor, the person or entity must have a physical place of business located in the City
and a City business registration. To be considered a Missouri vendor, the person or
entity must have a physical place of business in the State and authority to conduct
business in the State. To be considered an American vendor, the person or entity must
have a physical place of business in the country and authority to conduct business in the
country.
2. Recycled products. The City shall purchase recycled-content products in preference to
those made from virgin materials when cost, quality, variety, quantity, delivery time and
any other defined specifications are comparable to products made from virgin materials.
3. Planning. Small orders and last-minute purchases should be minimized , thereby
increasing the capability of each department to purchase its goods and services in larger
quantities in order to obtain the maximum discounts possible.
4. Buying proper quality. It is the duty of the requisitioning department to secure the best
quality for the purpose intended. "Quality buying" is the buying of goods or services that
will meet or exceed the requirements for which they are intended.
5. Sales tax. The City is generally exempt from paying local and State sales taxes and
Federal excise taxes. The Administration Department can provide the necessary
exemption documents to any vendor upon request.
6. Endorsements. It is the policy of the City not to endorse or in any way permit an
employee's name, position or the City's name to be used and advertised as supporting a
product or vendor.
7. Personal purchases. Purchases for employees' personal use by the City are prohibited.
City employees are also prohibited from using the City's name or the employee's
position to obtain special consideration in personal purchases.
8. Lowest responsible bidder. Contracts for purchases shall be awarded to the lowest and
best bidder. In determining the "lowest responsible bidder'', in addition to price, the City
will consider, when applicable, the following:
a. The ability, capacity and skill of the bidder to perform the contract or provide the
service required.
b. Whether the bidder can perform the contract or provide the service promptly or within
the time specified without delay or interference.
c. The character, integrity, reputation , judgment, experience and efficiency of the
bidder.
d. The quality of performance of previous contracts or services.
e. The previous and existing compliance by the bidder with applicable laws.
f . The sufficiency of the financial resources and ability of the bidder to perform the
contract or provide the service.
g. The quality, availability and adaptability of the supplies or contractual services to the
particular use required .
h. The ability of the bidder to provide future maintenance and service for the use of the
subject of the contract.
i. The number and scope of conditions attached to the bid.
j. Any other pertinent factor.
B. Purchasing Procedures for Materials and Supplies. Purchases for all dollar amounts
listed below shall require the requisition and approval of a purchase order.
1. Purchases with material value below five hundred dollars ($500.00) within total budget
may be made by an authorized purchaser without a quotation.
2. Purchases with material value from five hundred dollars one cent ($500.01) to two
thousand dollars ($2,000.00) within total budget and not available through an existing
purchasing contract or a cooperative purchasing agreement may be made by an
authorized purchaser. Prior to placing an order, the authorized purchaser should obtain
the lowest cost through quotations whenever reasonably possible. Any requisition must
be signed by the Department Director and submitted, along with a record of the
quotations, to the Administration Department for issuance of a purchase order.
3. Purchases with material value from two thousand dollars one cent ($2,000.01) to seven
thousand five hundred dollars ($7,500.00) within total budget and not available through
an existing purchasing contract or a cooperative purchasing agreement may be ordered
by the authorized purchaser with the approval of the City Administrator. Such purchase
must have at least three (3) quotations. Any requisition must be signed by the
Department Director and the City Administrator and submitted, along with a record of the
quotations, to the Administration Department for issuance of a purchase order.
4. Purchases with material value greater than seven thousand five hundred dollars one
cent ($7,500.01) within total budget and not available through an existing purchasing
contract or a cooperative purchasing agreement may be ordered by the Department
Director with the approval of the City Administrator and/or City Clerk. For any such
purchase, a formal written bid must be advertised at least once in a written and/or
electronic publication of general circulation. Any purchase request having a value
greater than seven thousand five hundred dollars one cent ($7,500.01) that is outside
the total budget may be ordered only after formal written bid, advertised at least once in
a written and/or electronic publication of general circulation and formal approval by a
majority of the Board of Aldermen. Purchases with material value greater than seven
thousand five hundred one cent ($7,500.01) within total budget and available through an
existing purchasing contract or a cooperative purchasing agreement may be ordered by
the Department Director with the approval of the City Administrator and/or City Clerk.
5. The City Administrator shall have the authority to approve purchases of less than seven
thousand five hundred dollars ($7,500.00) which require the transfer of funds from one
budgetary line item to another within the same department and/or fund as long as the
expenditure is within the total budget.
6. Multiple or repeat orders. Multiple or repeat orders from the same vendor during any
consecutive five (5) business days cannot be used to avoid the requisite approvals for
the total purchase amount.
7. Special circumstances. On purchases of less than seven thousand five hundred dollars
($7,500.00), if less than three (3) quotations are received and the quotations all exceed
the amount budgeted for the purchase, departments should either request new
quotations for the desired goods or services or obtain approval from the City
Administrator to proceed based on the initial quotation(s) on the grounds that special
circumstances exist such that requests for new quotations would not generate a different
result. Such special circumstances should be explained by the Department Director in a
written memorandum accompanying the purchase order.
8. Exempt purchases. The following purchases, by their very nature, are exempt from the
normal purchasing guidelines and require the special procurement practices set forth
below:
a. Fuel purchases;
b. Cooperative purchase agreements;
c. Term-and-supply and annual contracts;
d. Professional services;
e. Emergency purchases;
f. Sole-source and monopoly purchases.
C. Change Orders.
1. Construction change orders approved by City Administrator. The City Administrator is
authorized to approve change orders so long as the amount of the change order does
not cause the project to exceed the total budget amount, the approved project cost or
the available bond proceeds, whichever is greater.
2. Construction change orders approved by the Board of Aldermen. In the event a
construction change order contains costs in an amount that exceeds the authorization of
the City Administrator, the change order must go to the Board of Aldermen for approval.
In the event change orders on a single contract accumulate to an amount in excess of
the City Administrator's authorization, all subsequent change orders, regardless of
amount, must go to the Board of Aldermen for approval.
3. Changes to purchase orders. Change orders to purchase orders are only allowed if the
change is in the cost of the item being purchased. No change orders are allowed for
changes in quantity or scope of the original purchase order. Changes in quantity or
scope are to be purchased with separate purchase order numbers unless the City
Administrator or his/her designee authorizes the amendment of an existing purchase
order. When the cost of an item changes the approval requirements, a new purchase
order will be requested following the appropriate purchase procedures.
D. Fuel Purchases. Bulk fuel purchases for vehicles may be made without approval of a
purchase order, provided that three (3) quotes are obtained and the lowest cost vendor is
selected. To the extent vehicles cannot be fueled through the City's bulk-purchasing
program, purchases may be made at any commercial service station, although price
shopping is still encouraged. Documentation of the purchase shall be submitted.
E. Cooperative Agreements.
1. The City may contract directly with other governmental entities (other municipalities,
County, State or Federal) for the purchase of items. The City may also participate in,
sponsor, conduct or administer a cooperative-purchasing agreement whereby items are
procured in accordance with a contract established by another governmental entity
provided that such contract was established in accordance with the laws and regulations
applicable to the establishing governmental entity.
2. The City Clerk shall make available to Department Directors and authorized purchasers
a list of cooperative-purchasing programs in which the City will participate. The City
Clerk shall be responsible for notifying the Departments of current approved
cooperative-purchasing agreements and any limitation or special requirements for their
use.
3. The City Administrator will review and approve all cooperative-purchasing agreements
with other governmental agencies with material value under seven thousand five
hundred dollars ($7,500.00) prior to their use. The Board of Aldermen shall review and
approve cooperative-purchasing agreements with material value of seven thousand five
hundred dollars ($7,500.00) or more. Competitive-bidding procedures do not apply to
such purchases made through approved cooperative-purchasing agreements.
4. "Acceptable cooperative-purchasing agreements" are agreements which contain the
same terms, conditions, specifications and pricing for the respective item that the
department would bid and purchase on their own.
5. Additional Board of Aldermen approval shall not be required for the purchase of any
budgeted items from approved "acceptable cooperative-purchasing agreements".
F. Term-And-Supply and Annual Contracts Open Purchase Orders.
1. Term-and-supply contracts and annual contracts shall be bid through the Administration
Department following the same procedures established by this policy for other
purchases based upon the estimated material value of a contract. The department
requesting the service shall prepare a recommendation of award for the Board of
Aldermen approval for all term-and-supply and annual contracts with material value of
seven thousand five hundred dollars ($7,500.00) or more based upon the annual value
of the contract. All multiple-year contracts should contain a clause explaining that the
obligation of the City to pay for goods and/or services under the contract is limited to
payment from available revenues and shall constitute a current expense of the City and
shall not in any way be construed to be a debt of the City in contravention of any
applicable constitutional or statutory limitations or requirements concerning the creation
of indebtedness by the City nor shall anything contained in the contract constitute a
pledge of the general tax revenues, funds or monies of the City and all provisions of the
contract shall be construed so as to give effect to such intent.
2. Once such a contract is approved, specific purchases within budget should be made on
an "as-needed" basis without further bidding while the contract remains open, unless
and until the City terminates the contract. Any department that believes such a contract
is no longer competitive should provide such information to the City Clerk.
G. Professional Services Contracts.
1. Contracts for professional services provided by legal counsel, financial advisors,
physicians, certified public accountants, engineers, architects, land surveyors, brokers,
consultants and other specialized or technical services shall be obtained through the
special procurement procedures set forth in this Section.
2. Requests for qualifications for professional services shall be submitted to the City
Administrator for review and approval prior to distribution. When an RFQ for professional
services is approved, a number of qualified professionals will be invited to submit a
proposal setting forth their interest, qualifications and description of proposed services.
The selection committee will then proceed with the necessary stages of the selection
process including, but not limited to, development of a selection committee, grading of
proposals based upon fair and equitable grading criteria, ranking of interviews based
upon fair and equitable criteria and negotiation of a contract with the professionals
deemed to best meet the City's needs.
3. Unless otherwise required by State Statute and upon approval of the City Administrator,
professional services contracts under seven thousand five hundred dollars ($7,500.00)
annually may be exempt from the request for qualifications process.
4. Professional services contracts for seven thousand five hundred dollars ($7,500.00) or
more annually must be approved by the Board of Aldermen.
H. Emergency Purchases. In case of an emergency which requires immediate purchase of
supplies or services, the City Administrator may authorize such purchase or secure such
services needed without complying with the procedures as set out above. Department
Directors faced with an emergency purchase need shall notify the City Administrator. When
possible (if purchase is greater than seven thousand five hundred dollars ($7,500.00) in
such an emergency, the City Administrator shall seek approval from the Board of Aldermen
at a special or regular meeting prior to the purchase. If a timely special or regular meeting of
the Board of Aldermen is not possible, a full report of such an emergency purchase shall be
made by the City Administrator to the Board of Aldermen at the next regularly scheduled
meeting.
I.
Sole-Source and Monopoly Purchases.
1. The City Administrator may authorize a sole-source purchase, at any monetary
purchasing level set forth in Section 120.030(B) above and accordingly waive
competitive-purchasing procedures, when such a request is presented in writing by the
Department Director with the requisition, documenting that only a single feasible
procurement source exists. A single feasible sole source exists when:
a. Supplies or services are proprietary and only available from a single manufacturer or
a single distributor; or
b. It is determined that only one (1) distributor services the region; or
c. When supplies or services are available at a significant discount from a single
distributor for a limited period of time; or
d. When a project with specific circumstances requires specialized consultant or
technical services with a unique combination of abilities or expertise.
2. In the event the amount of a sole-source purchase will exceed seven thousand five
hundred dollars ($7,500.00), it must also be approved in advance by the City
Administrator and must be approved by the Board of Aldermen.
J. Lease of Real Property.
1. The City may lease real property that it owns for fair market value, if authorized by the
Board of Aldermen when such property is currently underutilized, in order to maximize
the economic return of the property to the City until such time as such property shall be
required for public usage.
2 . Nothing herein shall prevent the City Administrator or designated representative from
negotiating a higher rent for a lessee of any real property that is shown to have a unique
value to such lessee due to its configuration, accessibility or size, subject to approval
from the Board of Aldermen.
K. Sale of Real Property.
1. The City may sell unneeded real property for fair market value with the approval of the
Board of Aldermen.
2. Nothing herein shall prevent the City Administrator or designated representative from
negotiating a higher price for sale or trade to a buyer for any real property that is shown
to have a unique value to such buyer due to its configuration, accessibility or size,
subject to approval from the Board of Aldermen.
L. Disposal of Surplus Goods. The City should promptly dispose of all surplus property to the
economic advantage of the City. Competitive bidding on surplus, obsolete or unusable
goods is required through sealed bids, auction, open market sales or other available means.
The disposal of all such goods requires the approval of the City Administrator; additional
approval by the Board of Aldermen is required for goods in excess of seven thousand five
hundred dollars ($7,500.00) in total material value. Trade-in opportunities should be pursued
when available to reduce the City's purchasing costs. Competitive bidding shall only apply to
a trade-in to the extent it applies to the new purchase. Approvals of a trade-in shall be
handled in conjunction with the approval of the new purchase as dictated by the purchase
price. The City Administrator is hereby authorized to dispose of any surplus property by
transfer to any governmental agency within the State of Missouri regardless of the value of
the surplus property.
M. Purchasing Policy Supplements. In the event a specific procurement procedure is
required to be in writing when the City is purchasing an item which is funded in whole or in
part by grant funds, (i.e., CDBG), the City Administrator shall have the authority to
supplement this Section to incorporate the special requirements of that procurement.
N. Policy Clarification. The City Administrator may clarify the provisions of this Section in
furtherance of the stated goals of this Section by written statement, provided the City
Administrator cannot alter in any way the extent to which Board of Aldermen action is
required hereunder.
Section 120.040. Supplement to City Purchasing and Sales Policy.
A. Purchase Orders.
1. After approval of a requisition, the City purchase order form will be completed by the City
Clerk or Deputy City Clerk. In order to insure expeditious processing of purchase orders,
it is important that the requisition be completed accurately by the requisitioning
department. When applicable, a copy of the Board of Aldermen approval action, the City
Administrator's approval action, the Department Director's approval action and bid or
quotation documents shall be attached to the requisition.
2. The issuance of purchase orders or direct purchases by unauthorized individuals or any
other unauthorized purchase (including, but not limited to, personal expenses) will not be
recognized by the City and payment for these obligations will not be approved.
3. The purchase order will consist of three (3) copies; one (1) copy will remain in the
Administration Department (attached to the requisition) and two (2) copies will be
returned to the requisitioning department.
4 . Purchase orders are classified as either "original" or "confirming" based on whether or
not the vendor has previously been notified of the City's intent to make the purchase of
goods or services.
B. Construction Contracts.
1 . Construction contracts supervised by City personnel shall be bid through the City Clerk
in accordance w ith the procedures established for other purchases according to the
applicable price range and specifications shall be prepared by the appropriate
department and submitted to the City Clerk for posting as prescribed by State Statute.
2. Bid specifications and requirements for construction contracts supervised by outside
consulting services shall be prepared in coordination with the Public Works Department.
A bid package shall be reviewed by the Public Works Department and approved by the
Department Director or designated representative. The consultant, as determined by the
Public Works Department and the Department Director or designated representative,
shall distribute the bid package to the City Clerk for posting and distribution to interested
bidders. The City Clerk shall receive, record and tabulate the bids and shall certify that
bids were opened in compliance with all purchasing policy requirements. The final award
of the bid shall be communicated to the successful bidder by the City Clerk.
3. All required performance and/or bid bonds must be obtained and documented prior to
the award of the contract.
C. Product Testing/Demonstrations.
1. Product demonstrations may be held as deemed appropriate by a Department Director
without prior approval of the Administration Department.
2. Prior to taking into the City's possession any item for testing or evaluation, departments
shall contact the City Administrator for approval. The department shall notify the vendor
in writing that the City has taken the item into possession for test purposes only and if a
purchasing decision is made, that decision will be communicated directly to the vendor
at the end of the test period. In no event shall the retention of a test item by the City be
evidence of intent to purchase said item.
D. General Instructions for Bid Specifications.
1. General specifications.
a. Keep specifications as simple as possible while maintaining the exactness required
insuring bidders provide the quality goods or services as required by specifications.
b. Whenever possible, identify the equipment or material required w ith some name
brand or known standard specifications already on the market.
c. Specifications should promote competition. Justification must be provided to the City
Administrator for restrictive specifications.
d. Flexibility in the specifications is desirable in instances where new terminologies are
being sought. Specifications should be specific enough to guarantee the quality
required but sufficiently flexible to allow vendors to be creative in their proposals.
e. Specifications should be written with clear, simple language.
f. Bid specifications and requirements shall be prepared by the Department Director
with approval of the City Administrator. The bid packet should be submitted to the
City Clerk with all specifications, date of opening, award dates, requirements for
potential bidders and names and addresses or known interested bidders to receive
bid notices. The City Clerk shall be responsible for posting notice of bids, opening
and recording of bids received and reporting to the City Administrator and the Board
of Aldermen the bids received as well as the staff's recommendation as to the award
of the bid.
2. Types of specifications. There are several ways of structuring specifications to protect
the integrity of the purchasing process and to insure that the needs of the City are met.
Different methods of structuring specifications include:
a. Qualified products or acceptable brands list. These lists are developed only where it
is not possible to write specifications adequate to identify the quality and
performance required of the goods or services to be purchased. Acceptable brands
lists are also used when tests that would be necessary to determine compliance with
technical specifications are lengthy, costly or require complicated technical
equipment.
b. Specifications by brand or trade name. Brand or trade names should be used where
brand name products have been found to be superior to others for the purpose
intended.
c. Specifications by blueprint or dimension sheet. Specifications of construction projects
for everything from buildings and streets to custom-built cabinets, furniture, machines
or other equipment should be written to reference the blueprints or dimension sheets
prepared by the engineer or architect.
d. Specifications by chemical analysis or physical properties. Specifications which
include the chemical analysis or physical properties of the goods, when clearly
3.
4.
5.
6.
7.
requested, place responsibility on the supplier to provide exactly those items
requested.
e. Specifications by performance, purpose or use. Specifications which include a set of
performance criteria for the goods or services required will provide flexibility for
vendors to design products or programs specifically aimed at meeting such criteria.
f. Specification by identification with industry standards. Specifications will often refer
to industry-wide standards or to standards set by other public jurisdictions.
g. Specifications by samples. Whenever appropriate, a sample is always a good way to
make requirements perfectly clear.
Delivery and performance guidelines. A contract or purchase order that is complete in all
respects and that is accepted by the parties concerned still must produce the intended
results or objectives before it can be considered a successful or completed purchase,
The terms and conditions must clearly define the delivery and performance requirements
of the services, supplies or equipment.
a. Follow-up and expediting. Follow-up normally applies to the monitoring of the
delivery schedules to assure compliance. Expediting, in the purest sense, involves
an attempt to improve or to reduce the contractually stipulated delivery time for
various reasons and the vendor is not legally obligated to comply. The primary
objectives of the follow-up function are:
1) To assure full compliance by the vendor; and
2) To develop documentation for future evaluation of the vendor's performance;
If delivery problems develop, there are certain techniques that may be used to help
solve them:
a. Contact the salesman for assistance;
b . Initiate collect phone calls; letters may also be used;
c. Visit the vendor's plant. This might help solve the problem and will assist in verifying
any reason for the delay;
d. Cancel the contract for non-performance.
Prior to the cancellation, authorization from the City Administrator or City Clerk must be
obtained.
Delinquent deliveries. When follow-up efforts have failed and the deliveries have
become delinquent, one (1) of two (2) actions must be taken:
a. Authorize additional time for delivery; or
b. Cancel and order from other sources.
Prior to cancellation, authorization from the City Administrator or City Clerk must be
obtained. In all cases, the reasons for delinquent deliveries should be documented.
This information may be needed in evaluating future bids submitted by that particular
vendor.
Partial deliveries. Some purchase orders may list several items. If these items can be
used separately, partial payments can and should be authorized. However, if the
separate items are part of a system, then partial deliveries should not be authorized.
Substitution. To meet the contractual delivery schedule, it may be appropriate in some
situations to consider substitute items. The specifications may cover such a possibility.
Whenever substitutions are necessary due to shortcomings of the vendor, it is the
responsibility of the purchaser to seek and obtain an adjustment for lower prices on the
substituted items.
Non-performance. Should the vendor fail to meet any requirements of the specifications,
the vendor can be cited for non-performance. Recourse could include:
a. The City may ex ercise its rights under a liquidated-damages clause or under the
terms of a performance bond.
b. The City may obtain the needed items from another source and charge delinquent
vendor the excess difference in cost.
c. The City may terminate the contract for default if it is in the best interest of the City
and items can be obtained under more favorable conditions from other sources.
Any such action should be approved by the City Administrator or City Clerk.
8. Inspection and testing guidelines. Goods and materials should be checked at the time of
receipt to detect any damage or defects. Inspection and testing may be performed at
origin or destination.
a. Reports, rejection and return authorization. Whenever an inspection is performed, all
reports to properly support claims or actions must be thoroughly documented. A copy
of the inspection report will normally be used to substantiate payment for the goods
and verification of receipt. In the event of rejection, for whatever purpose, certain
steps must be taken to inform and protect the rights of the vendor as well as the City.
Reasons for rejection must be listed and these reasons should reference specific
requirements of the contract.
b. Damage during shipment. lt is important that all damage be completely described on
the receiving report. Any evidence of concealed damage should be noted at this
time. The carrier should be notified immediately and a joint inspection should be
scheduled with the carrier's representative. When it is apparent that the extent of the
damage causes the goods to be worthless, they should not be accepted.
c. Latent defects. Latent defects may be the result of damages in transit or of failure of
the manufacturer to conform to specifications. If specific liability for the defect cannot
be determined between the carrier, the vendor or the manufacturer, the City may
have to file a claim against all parties seeking their cooperation in resolving the
situation.
9. Invoices. Vendors are to be instructed to send all original invoices to the City of
Camdenton, Accounts Payable, 437 W US Highway 54, Camdenton, Missouri 65020.
10. Purchases supported by grant funds. Departments shall review all requirements for grant
funds used in the procurement of items to insure the bidding process required as a
condition to receiving said grant funds is complied with during the procurement of the
item. The Administration Department will assist in the inclusion of all required
procedures that are in addition to the requirements of the policy.
11. Delivery of items. When items are delivered to City departments, the only paperwork to
be signed is the delivery notice. Any other vendor purchase order, document, contract,
warranty, maintenance agreement, etc., is not to be signed at delivery. All such
documents shall be forwarded to the Accounts Payable Section or retained by the
appropriate department.
E. Disputes, Adjustments and Appeals.
1. Departments shall notify the Administration Department in a timely manner concerning
any complaint or dispute regarding an order, delivery, specification, defective goods or
poor performance by a supplier. Any decision concerning an attempt to cancel a contract
or an attempt to resolve a dispute regarding defective products or unacceptable services
shall be made jointly by the Administration Department and the department director. Any
correspondence with suppliers shall be made available to both the Department Director
and the City Clerk.
2. In the event a procurement dispute arises between the requesting department and the
Administration Department, the City Administrator shall make the final decision.
F. Compliance with Applicable Law. All transactions shall be made in compliance with
applicable law, including, but not limited to, the City's Code and ordinances and also State
laws governing such issues as guaranteed energy cost savings contracts (Section 8.231,
RSMo.), buying preferences (Sections 34.073 et seq., RSMo.), health insurance (Section
67.150, RSMo.), transactions with Federal and State Government (Sections 70.100 et seq.,
RSMo.), special assessment sidewalks (Sections 88.880 et seq., RSMo.), solid waste
(Section 260.208, RSMo.) and prevailing wage on public works projects (Section 290.250,
RSMo.). Before commencing efforts regarding a transaction involving an unfamiliar subject
area, a determination should be made as to whether a consultation with the City Attorney is
necessary.
SEPTEMBER 1, 2015 MAYOR AND BOARD OF ALDERMEN MEETING
ITEM 7-A:
Resolution 15-22 -Addendum to IT Support Services Agreement
BACKGROUND:
On November 19, 2013 the City entered into an agreement with Data Comm for
Information Support Services. At that time Data Comm did not provide for Cloud backup
services. Each Department was left to provide backup services on their own. Data Comm
is now able to provide for secure Cloud back up services that are needed by different
departments of the City.
There had been previous concerns over Data Comm responsiveness and communication
with the City. After meeting with the Data Comm representative and airing our concerns
the issues have been addressed and resolved satisfactorily and we feel confident that this
responsiveness to our concerns and issues will continue.
FISCAL IMPACT:
$1,000 per year for all departments. It was included in the budget to provide for this
service.
RECOMMENDATION:
Approve addendum to contract agreement with Data Comm for the additional services of
secure Cloud backup.
APPROVALS:
Date: August 24, 2015
()'"7)'ff'1crfck,
City Administrator, ICMA-CM
Resolution No. 15-22
RESOLUTION
Addendum to Information Technology Support Services Agreement
WHEREAS, On November 19, 2013 the City entered into an Information Technology
Support Services Agreement with Data Comm, Inc; and
WHEREAS, Data Comm, Inc now offers the additional cloud services backup support
services needed to preserve our data in a secured off site facility.
NOW, THEREFORE BE IT RESOLVED that the Board of Aldermen of the City of
Camdenton hereby authorizes the Mayor and City Clerk to execute the Addendum to the
IT Support Services Agreement between the City of Camdenton and Data Comm, Inc
dba Net Comm for information technology support services. A copy of the Agreement is
attached to and made a part of this Resolution, identified as Exhibit A.
Introduced and adopted by the Board of Aldermen of the City of Camdenton this _ _
day of September 2015.
ATTEST:
Renee Kingston, City Clerk, MRCC-C
ADDENDUM TO IT SUPPORT AGREEMENT
Customer: City of Camdenton, MO
ADDED SERVICES
-
Setvice
. _ ___ : Qe_scription
BACKUP
-
..
Up to 300GB Secure, Off-Site Backup
1
-
, T_otal
-
--
$83.33/month
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their respective
officers hereunto duly authorized as of the day and year first above written.
CITY OF CAMDENTON, MO
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~----------Notice Address:
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Facsimile: 51'3 - ~~l1- ~'\~\.(
Phone: 5'13 - 04-4! - BY, 00
DATA COMM, INC. d/b/a NET COMM
By: _ _ _ _ _ _ _ _ _ _ _ __ __ _
Name: Jeremiah Turner _ _ __ _ __ _ __
Title: Strategic Business Analyst _ _ _ _ __ _
Notice Address:
Data Comm, Inc. _ _ __
211 Metro Drive _ _ __
Jefferson City, MO 65109 _ _
Facsimile: (573) 893-7145 _ _
Phone: (573) 893-5800 _ _
.1 lnfrascale™
Data Center Security Features
lnfrascale's Commitment to Military-Grade Security
lnfrascale data centers' are tier three and tier four. The target reliability of each data center is 99 .9 - 99.99%.
These data centers are located around the world.
lnfrascale's data centers are located in:
• United State~, Louisville, and Los Angeles)
• Canada (Toronto)
• Australia (Melbourne)
• United Kingdom (London)
• South Africa (Johannesburg)
The Features of Tier Four Data Centers
•
Physical Security: 24x7x365 onsite monitoring and physical security, including biometric identification
•
Power: two or more power supplies from different power providers
•
Bandwidth: Redundant 1 Gpbs (minimum) connections to the public internet supplied by tier 1
mechanisms.
o
•
•
•
•
Onsite generators and reserve fuel supplies
bandwidth vendors
Cooling: Redundant cooling (air conditioning) systems
Water: Redundant cooling water supplies
Fire Suppression: Redundant automated fire suppression systems
Data Replication: lnfrascale stores data redundantly within the center, and/or offsite depending on
deployment
The Features of Tier Three Data Centers
Tier three data centers do not include cooling water supplies. They do, however, include all other features of tier
four data centers.
•
•
•
•
•
•
Physical Security: 24x7x365 onsite monitoring and physical security, including biometric identification
mechanisms
Power: two or more power supplies from different power providers
o Onsite generators and reserve fuel supplies
Bandwidth: Redundant 1 Gpbs (minimum) connections to the public internet supplied by tier 1
bandwidth vendors
Cooling: Redundant cooling (air conditioning) systems
Fire Suppression: Redundant automated fire suppression systems
Data Replication: lnfrascale stores data redundantly within the center, and/or offsite depending on
deployment
© lnfrasca le, Inc
ITEM: 9-A
Ordinance Adopting the Fiscal Year 2015-2016 City Operating Budget
BACKGROUND:
At your last August 18, 2015 Board of Aldermen Meeting City staff presented to
you the proposed 2015-2016 City Operating Budget. Included in that budget was
the attached Budget Message that highlighted this year's proposed budget. This
year's budget includes some significant capital improvement projects such as the
Clint Avenue, Sludge Basin, Tennis Court, and the Airport Runway Extension
Property Land Acquisition Project. As a result, some of the City's funds will use
cash balances along with this year's revenues to complete these projects.
As stated in the attached Budget Message, with your help and support significant
changes took place in this year's budget process. These included:
•
•
•
•
•
For better planning, a change from a July 1- June 30 fiscal year to an
October 1- September 30 fiscal year,
For goal setting and financial planning, a submittal of a Five Year Capital
Improvement Budget,
For team building and transparency, a Budget Retreat that included our
Department Directors discussing their needs and budget requests with the
Board of Aldermen and the Board of Aldermen sharing ideas and
concerns.
For financial planning, the Budget Retreat also included a sharing of
financial and economic conditions for the upcoming budget, some
preliminary revenue estimates for this year's budget, and some long term
financial projections. (see attached General Fund Projections)
For financial integrity and transparency, Board approval of the City's first
Financial Management Policies.
In order for our citizens and the general public to have amble time to review this
budget, City Staff is recommending only the first reading of this budget ordinance
at this meeting. The second and final reading of the budget ordinance should
take place at the September 15, 2015 Board meeting. At that meeting, and in
attempt to more accurately predict our anticipated 2015-2016 budgeted revenues,
expenditures and fund balances, City staff may have some revisions to this year's
2014-2015 budgeted anticipated revenues, expenditures and fund balances that
could also result in some additional changes to the final 2015-2016 budget.
FISCAL IMPACT: Revenues:
$6,411,593
Expenditures: $6,982,516
RECOMMENDATION:
City Staff recommends the first reading of the attached ordinance adopting the
2015-2016 Fiscal Year Operating Budget.
APPROVALS:
August 27, 2015
August 27, 2015
2015-2016 Budget Message
August 13, 2015
The Honorable Mayor
and Members of the Board of Aldermen
City of Camdenton, Missouri
Letter No. 15-017
SUBJECT: 2015-16 Budget Message
11
A city is not gauged by its length
and width, but by the broadness of
its vision and the height of its
dreams."
- Herb Caen, Journalist
Dear Mayor and Board Members:
In accordance with Missouri Revised Statutes Chapter 67 Section 67.010, and Article I and Article II of the City Code of Camdenton, the annual budget for
fiscal year beginning October, 1, 2015 and ending on September 30, 2016 (FY2016) is hereby submitted. This budget, as noted In state statutes and city
ordinance, describes the important features of the budget and any major changes from the preceding year. It also prov ides:
• A general budget summary;
• Estimated revenues to be received from all sources for the budget year, with a comparative statement of actual or estimated revenues;
• Proposed expenditures for each department, office, commission, and other classifications for the proposed budget year, current budget year,
and two years preceding, itemized by year, fund, activity, and object;
• The amount required for the payment of interest, amortization, and redemption charges on the City's debt.
As your City Administrator, this is my second budget submittal. While last year we continued the same process, this year with your help and support we
made significant changes in the budget process. These included:
•
•
•
•
•
For better planning, a change from a July 1- June 30 fiscal year to an October 1- September 30 fiscal year,
For goal setting and financial planning, a submittal of a Five Year Capital Improvement Budget,
For team building and transparency, a Budget Retreat that included our Department Directors discussing their needs and budget requests
with the Board of Aldermen and the Board of Aldermen sharing ideas and concerns.
For financial planning, the Budget Retreat also included a sharing of financial and economic conditions for the upcoming budget, some
preliminary revenue estimates for this year's budget, and some long term financial projections. (see attached General Fund Projections)
For financial integrity and transparency, Board approval of the City's first Financial Management Policies.
General Budget Summary
The City's audit for 2013-2014 and completed by Dana F. Cole & Company separates the City's funds into Governmental Major Funds (General,
Transportation and Special Revenue Capital Improvement Funds) and Non-major Governmental Funds (Special Road District, Tax Increment Financing,
Cemetery and Economic Funds). In addition the audit notes that a Proprietary or Enterprise Fund (business activity) exists for our Water and Sewer Fund.
This budget reflects those audit accounting factors.
This proposed 2015-2016 proposed Budget reflects approximately $2,660,454 in expenditures that was eliminated from original estimates and/or budget
requests.
State law notes that in no event shall the total proposed expenditures from any fund exceed the estimated revenues to be received plus any unencumbered
balances (reserves) or less any deficit estimated for the beginning of the budget year. Overall, excluding reserve funds in the Sewer Sinking and Special
Revenue Funds of $291 ,888, this year's proposed 2015-2016 budget estimates that as of October 1, 2015 the beginning cash balance for all funds to be
$9 ,921,661 . While the estimated 2015-16 revenues of $6,411,593 plus the beginning cash balances could provide $16,333,254 of funds available for
expenditures, this proposed budget estimates total expenditures to be $6 ,982,516. As a result, the total Budget's ending fund balance should be $9,350,738
on September 30, 2016. While this result in a lowering of overall cash balances (reserves) from October 1, 2015 to September 30, 2016 approximately
$570 ,923, the remaining cash balances meets the City's Financial Management Policy and maintains the City's financial integrity. The use of these cash
reserves is summarized as follows:
GENERAL FUND
($57,1 31)
The City over the years has developed strong cash balances in the General Fund. The beginning General Cash balance in this year's budget on October
1, 2015 is estimated to be $1,840, 772. The City's recently adopted Financial Management Policy Indicates that when preparing the annual proposed
budget, "the City Administrator will calculate and include in the proposed budget an unreserved undesignated General Fund cash balance of at least 50%
of General Fund expenditures less capital Improvements for adoption by the Board of Aldermen." Cash balances are used to avoid cash flow emergency
interruptions, generates interest income, reduce a need for short-term borrowing, and assists in maintaining a high investment grade bond rating capacity.
The proposed 2015-2016 budget with an ending estimated General Fund balance of $1, 783,641 represents a cash balance of almost 80% of this year's
General Fund expenditures less capital improvements. While at the same time maintaining a healthy cash fund balance for the General Fund, this year's
proposed 2015-2016 General Fund budget, although dipping into the unencumbered balances (reserves) $57,131 allows the General Fund Departments
ii
to move forward and obtain needed supplies, purchase operating equipment and capital improvements, and now includes a $30,000 contingency account
for unforeseen emergencies.
TRANSPORTATION FUND
($33,161)
The proposed Transportation Fund budget Vvill use beginning cash balances of $33, 161 to assist in the local matches for our Airport Runway Extension
Project and Sidewalk grant projects. The Transportation Fund budget notes that this Vvill leave at the end of the fiscal year, September 30, 2016, a cash
fund balance of $2, 784,995 for future local matches for anticipated FAA grants for both the Airport Runway Extension Project as well as for other future
needed transportation related projects.
SPECIAL ROAD DISTRICT "R" FUND ($253,757)
The proposed Special Road District "R' Fund forecasts a decrease in cash balances of $253,757 for the Clint Avenue/Shadow Rock Second Addition
Redevelopment/NID Project.
SPECIAL REVENUE FUND ($234,242)
The proposed Special Revenue Fund forecasts a decrease of $234,242 in cash balances and is the direct result of the planned use of one time expenditures
of $300,000 for the Sludge Basin project at the Sewer Treatment Plant and $162,000 for the Tennis Court Improvement project. The Special Revenue
Fund budget notes that at the end of the fiscal year on September 30, 2016 the Special Revenue Fund's estimated ending cash fund balance Vvill be at
$2,868,080. This amount includes the estimated $1 ,879,518 set aside for a future City Community Center.
Overview of Estimated Revenues
While the budget document notes percentage increases or decreases as compared to last year's budget figures, I like to also examine the proposed 20152016 revenues as compared to what we actually anticipate will come in this 2014-2015 fiscal year. With that in mind, we note the folloVving:
•
•
•
•
•
•
•
Sales Tax Revenues are estimated to increase for the General, Transportation and Special Revenue Funds by a modest 2.0%
With a few exceptions most of the other revenues are conservatively budgeted to remain basically flat.
As of June 30, 2015 our cash balances in the Water and Sewer Fund were down approximately $11,426 for the July 1, 2014-2015 fiscal year
and water and sewer revenues came in approximately $76, 102 less than last year's $961,675 budgeted revenue. Because the full revenue
of this year's April rate increase has not been implemented over a full year, water and sewer revenues have been budgeted slightly more than
last year.
This year we Vvitnessed some additional community growth. This year's budget includes building permit and water and sewer connection
revenue maintaining that growth.
Due to continued lower interest rates, we anticipate a slight decrease in interest revenues.
Hangar Lease Revenues are budgeted to slightly increase.
Grant income in the Transportation Fund reflects funds for the Missouri Department of Transportation grant for land acquisition/engineering
for the Runway Extension Project and the Mo DOT East 54 sidewalk grant.
iii
Overview of Estimated Expenditures
Personnel -
As recommended by the Pay and Compensation Committee and approved by the Board of Aldermen;
•
All Employees are budgeted within this budget to receive an increase of $.40 per hour or $832 a year.
•
Position changes include a new Public Works Laborer position.
Capital Improvements -This 2015-2016 fiscal year budget includes the following Capital Improvement Projects:
Fund/Department
General Fund
Police
Fire
Water/Sewer Fund
Water
Sewer
Transportation Fund
Street
Airport
Special Road District R
Special Revenue
Capital Improvement
Park & Recreation
Item Description
2-Police Vehicles (50% share)
1-Vehicle (SUV)
1-Thermal Imaging Camera
Amount
$38,112.00
$33,000 .00
$9500.00
1- % Ton Pickup
1-Altitude Valve
Sludge Holding Basin
$26,000.00
$20,000.00
$354,000.00
2-Police Vehicles (50% share)
Annual Overlay Project
1-Tractor 2 w/Sickle Bar
E US Hwy 54 Sidewalk Project
Veteran's Memorial Monument
Land Acquisition-Runway Extension
$38,1 12.00
$150,000.00
$45,000.00
$428,000.00
$20,000.00
$572,000.00
Clint Avenue Road Repair
$300,000.00
Sludge Basin Funds Transfer
Tennis Courts Improvements
Planning & Zoning Code Changes
Siren Warning System Upgrades
Comprehensive Plan
Lions Club Property Payment
ADA Compliant Drinking Fountains
Wireless Security Camera System
Maintenance Shed
Tractor Replacement
$300,000.00
$162,000.00
$20,000.00
$5,000.00
$35,000.00
$2,000.00
$7,500.00
$5,000.00
$40,000.00
$25,000.00
iv
An additional $140,000 is Included in the Special Revenue Fund to a savings account earmarked toward future construction of a recreation/community
center. At the end of the proposed budget on September 30 , 2016, with interest earned, will have $1 ,879 ,518 earmarked for this project.
State law requires that City Zoning be based on the City Comprehensive Plan and last year we began that update. The last update of the City's
Comprehensive Plan took place in 1986 and this year's budget includes a carryover of $35,000 to complete this project and an additional $20,000 to update
the City's zoning ordinance to begin implementing the plan.
The Economic Development Fund includes $20,000 for promotion, engineering , and potential internet infrastructure at the City's Business Park.
Amounts Required For the Payment of Interest, Amortization and Redemption of Debt
Debt is accounted for and monitored by our City for the City Hall Project in the "Governmental" General Fund. Airport hangar debt is accounted for within
the Airport Department within the "Governmental" Transportation Fund. Water and Sewer debt is accounted for within the Water and Sewer Enterprise
Fund as the Water and Sewer Sinking Fund.
•
•
•
Principal and Interest in the amount of $176,238 for the City Hall Police Facility is budgeted to be transferred from the Special Revenue
Capital Improvement Fund to General Fund - COP2004 account for payment.
Principal and Interest in the amount of $23,026.44 for Hangar I is budgeted in the Transportation Fund for payment.
Funds in the amount of $86,400 is budgeted to be transferred from the Water and Sewer Fund to the Water and Sewer Sinking Fund for the
estimated combined waterworks and sewerage 2005 principal and interest debt payment of $86,382.
Policy Considerations and Conclusion
Adoption of the annual budget is the Board of Aldermen's principal opportunity to direct the City for not only this upcoming year, but years into the future.
It provides guidance for the City staff and acts as the management tool to implement your goals and objectives.
While there are policy issues that the Board of Aldermen should consider that is contained within this proposed budget, in a separate report on our required
annual review of water and sewer rates, we have noted that the preliminary water and sewer analysis suggests an increase in water and sewer rates. In
light of this analysis the following comments were made in the report:
•
•
•
We should hopefully receive a better depreciation cost for separate Water and Sewer Utilities in the upcoming audit,
We are not comfortable with the recent water and sewer rate analysis and believe it needs further study,
We recommend examining our existing and future water and sewer capital infrastructure and depreciation needs and the possibility of a
possible bond issue to meet those needs and come back in late winter or early spring for an additional review of water and sewer rates.
This budget was prepared with the Department Director's input in order to not only provide the highest service level possible but to also plan for the future,
and maintain our community's financial integrity. The City has a fine and dedicated staff and I want to thank them for their patience in dealing with the City
Administrator. The Mayor should be recognized for his dedication, support and guidance In the preparation of this budget. I want to particularly thank City
Clerk Renee Kinston and Linda Cochran Finance Officer for their knowledge and who were the ones that actually made this budget document come together.
v
We trust that this budget document gives the guidance needed to provide the most and effective, efficient, and courteous service possible to the community
and its citizens. It also hopefully provides necessary infrastructure to maintain and grow the City and provide an excellent "Quality of Life" for all Camdenton
citizens. We look forward and welcome your review and direction on this important document.
Respectfully submitted,
J. Jeff Hancock, ICMA-CM
Camdenton City Administrator
vi
SEPTEMBER 1, 2015 MAYOR and BOARD of ALDERMEN MEETING
ITEM: 9-8
An Ordinance Authorizing the Mayor and City Clerk to Execute a Contract for
Sale and Purchase of Real Estate to Purchase Property from Hazel Parrish
and Grant Ingress and Egress Easement to Remaining Property Located in the
Northeast Quarter of the Northeast Quarter of Section 9, Township 37, Range
16 West Containing 15.28 Acres in Camden County, Missouri
BACKGROUND:
The attached property purchase contract with Hazel Parrish meets the Federal
guidelines for land acquisition and has been reviewed and approved by MoDOT.
This purchase is the City's second property purchase of over 14 properties necessary
to ultimately extend the Airport runway to 5,000 feet. This acquisition at a price of
$55,000 will be funded using Non-Primary Entitlement (NPE) funds from the FAA.
These funds require a 10% local match and, as a result, 90% of the cost will be
reimbursed using the federal funds.
RECOMMENDATION:
City staff recommends that the Board of Aldermen approve both the first and second
readings of this Ordinance and which would authorize the Mayor and City Clerk to
execute a Contract for Sale and Purchase of Real Estate from Hazel Parrish.
APPROVALS:
August 27, 2015
August27, 2015
BILL NO. 2600-15
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
CONTRACT FOR SALE AND PURCHASE OF REAL ESTATE TO PURCHASE PROPERTY,
ACQUIRE AVIGATION EASEMENT FROM HAZEL PARRISH AND GRANT INGRESS AND
EGRESS EASEMENT TO REMAINING PROPERTY LOCATED IN THE NORTHEAST
QUARTER OF THE NORTHEAST QUARTER OF SECTION 9, TOWNSHIP 37, RANGE 16
WEST CONTAINING 15.28 ACRES IN CAMDEN COUNTY, MISSOURI
BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF CAMDENTON,
MISSOURI, AS FOLLOWS:
Section 1. That the Mayor and City Clerk is hereby authorized to execute a Contact for Sale and
Purchase of Real Estate for the PURCHASE of property, acquire avigation easement from Hazel
Parrish and grant ingress and egress easement to remaining property located in the Northeast
Quarter of the Northeast Quarter of Section 9, Township 27, Range 16 West containing 15.28
acres in Camden County, Missouri. The contract, easements and all legal descriptions are
attached hereto and made a part of this Ordinance identified as Exhibit A.
Section 2. This Ordinance shall be in full force and effect from and after its passage by the Board
of Aldermen and approval by the Mayor.
Section 3. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Read the first time this _ _ day of September 2015.
Read the second time and passed and approved this _ _ day of September 2015.
ATTEST:
I, Renee Kingston, City Clerk of the City of Camdenton, Missouri, do hereby certify this to be a
true and correct copy of Ordinance
, duly passed and approved by the Camdenton Board
of Aldermen at their Regular Session the _ _ day of September 2015.
Dated:
------
CONTRACT FOR SALE
AND PURCHASE OF REAL ESTATE
This Agreement is made and entered into the date as signed by the parties hereto, by and between
Hazel Parrish, of the County of Camden, State of Missomi, hereinafter referred to as "Seller". and the City
of Camdenton, Missouri, a Municipal Corporation, hereinafter referred to as "Purchaser".
WITNESS ETH:
1. LEGAL DESCRIPTION AND TERMS: Seller hereby covenants and agrees to sell and
Purchaser does hereby covenant and agree to purchase that real estate and an avigation easement. to-wit:
Property Acquired by Purchaser
Seller shall convey to Purchaser fee title ownership as to that property described in Rxhibit A
attached hereto and incorporated herein.
Avigation Easement Acquired by Purchaser
Seller shall convey to Purchaser an avigation easement as to that property described in Exhibit B
attached hereto and incorporated herein, with said conveyance to be substantially in the form as set fo11h in
Exhibit B.
Easement to Seller for Access to Remaining Property
As part of the consideration of the purchase herein, Purchaser shall convey to Seller an easement as
described in Exhibit C. with said conveyance to be substantially in the fom1 as set forth in Exhibit C.
For the total sum of Fifty Five thousand ($55,000.00) dollars. One thousand dollars shall be paid
by Purchaser upon execution of this contract, to be held in escrow by the title company and paid to seller
upon final closing. The remainder shall bt:: paiu by Purchaser to Sellers at the time of closing.
2. COMMITMENT AND TITLF: INSURANCE: Following execution of this contract
and within twenty (20) days from its execution if possible, Purchaser shall obtain a Commitment for Title
Insurance showing Seller capable of c.:onveying marketable title to the real estate subject to this Contract to
Purchaser. The Commitment for Title Insurance shall be at the expense of Purchaser. Following receipt of
the Commitment for Title Insurance, Purchaser shall within ten ( 10) days, raise any objection to any defects
shown in the title commitment of failure to provide "marketable title" as defined herein. Seller shall have
thirty (30) days from the receipt of notice of any such defects to correct the same and the closing date shall
be extended if necessary for Seller to correct such defects. In the event such defects cannot be corrected
within said time and the parties do not agree to an extension of time to correct the said defects, said
extension to be in writing, then this contract shall be void and the money paid by Purchaser herewith shall
be returned to Purchaser.
Following the closing of this real estate transaction an Owner's Policy of Title Insurance may be
issued to Purchaser at the expense of Purchaser.
3. MARKETABLE TITLE: It is also understood and agreed that the title herein required to be
furnished with reference to the real estate subject to this Contract is marketable title as set forth in Title
Standard IV of the Missouri Bar. It is also agreed that any encumbrance or defect in the title which is
within the scope of ill1Y of the Title Standards of the Missouri Bar shall not constitute a valid objection on
the part of the Purchaser provided Seller furnish the affidavits or other title papers, if any, described in the
applicable standard.
4. INSTRUMENTS:
The real estate subject to this Contract shall be conveyed by Seller to
Purchaser by means of a General Warranty Deed in a fom1 generally acceptable for purposes of conveying
real estate in the State of Missouri.
5. TAXES: At the closing, real estate ill1d property taxes for the then current year shall be prorated
-2-
and paid by the parties respectively based on the length of time owned for the then cun-ent tax year by each
party.
6. CLOSING DATE: This transaction shall be closed on a date as agreed by the parties. The
parties shall attempt to close the transaction no later than October 1, 2015 but said date may be extended as
necessary.
7. CLOSING COSTS: Pun;haser shall pay costs of dosing, including title commitment, appraisal
fees, document preparation, surveying, settlement fees, title insurance and other costs elected by purchaser.
8. ASSIGNABILITY: This Contract shall not be assignable in whole or in part by the parties hereto.
9. CONDITION OF THE PREMISES:
Purchaser agree to take the property in an "as is"
condition with the following exceptions:
a. Sellers warrant that no recent work has been petformed on the property or premises by any
person or entity which would result in any type of future lien on the property.
b. Sellers warrant that they have no knowledge of any release of, discharge of, or any existence of
any "hazardous substance''. as defined in Section 10 l (14) of CERCLA, or any release of any substance,
material or waste considered hazardous, dangerous or toxic under state or local laws or regulations.
10. FENCE AND USE OF PROPERTY. Purchaser agrees to construct an eight foot tall
chain-link wildlife fence around the perimeter of the property described in Exhibit A except that the
Ingress-Egress easement area described in Exhibit C will be outside of the fenced area. Existing fencing
located within the property described in Exhibit A shall be left in place until such time the Purchaser is
ready to construct the wildlife fence. The Purchaser will be allowed to use temporary fencing as needed
during the construction of the wildlife fence for the purpose of controlling livestock. Seller will be
-3-
permitted by Purchaser to use the property being purchased for livestock until such time as fences arc
modified.
11. NO OTHER AGREEMENTS: Purchaser fm1her acknowledge that they have thoroughly
examined the property to be conveyed and they rely solely on their own judgment in making this agreement
to purchase and that there are no understandings, agreements or representations that are not set forth herein
or incorporated herein.
IN WITNESS WHEREOF, said parties have hereunto set their respective hands the day and year
first above written.
SELLERS
Hazel Parrish
City of Camdenton, Ylissouri, Purchaser
By: John D. McNabb, Mayor
Attest:
Renee Kingston, City Clerk
-4-
PROPERTY BOUNDARY DESCRIPTION
A PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 9, TOWNSHIP
37 NORTH, RANGE 16 WEST, IN CAMDEN COUNTY, MISSOURI, MORE PARTICULARLY DESCRIBED
AS FOLLOWS:
COMMENCING AT A THREE QUARTER INCH IRON PIN AT THE NORTHWEST CORNER OF THE
NORTHEAST QUARTER OF SAID SECTION 9; THENCE SOUTH 88 DEGREES 19 MINUTES 20
SECONDS EAST, ALONG THE NORTH LINE OF SAID SECTION 9, A DISTANCE OF 1323.61 FEET TO
THE NORTHWEST CORNER OF SAID NORTHEAST QUARTER OF THE NORTHEAST QUARTER FOR
THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88 DEGREES 19 MINUTES 20 SECONDS
EAST, ALONG SAID NORTH LINE, A DISTANCE OF 364.74 FEET TO A ONE-HALF INCH IRON PIN AT
THE NORTHWEST CORNER OF A TRACT OF LAND DESCRIBED IN A WARRANTY DEED RECORDED
IN BOOK 507 AT PAGE 381 OF THE CAMDEN COUNTY RECORDER'S OFFICE; THENCE SOUTH 19
., DEGREES 06 MINUTES 47 SECONDS EAST, ALONG THE WESTERLY LINE OF SAID TRACT, A
DISTANCE OF 307 .11 FEET TO A ONE-HALF INCH IRON PIN ATTHE SOUTHWEST CORNER OF SAID
TRACT; THENCE SOUTH 82 DEGREES 44 MINUTES 30 SECONDS EAST, A DISTANCE OF 374.83
FEET TO A ONE-HALF INCH IRON PIN AT THE SOUTHWEST CORNER OF A PARCEL OF LAND
DESCRIBED IN A WARRANTY DEED RECORDED IN BOOK 433 AT PAGE 957 OF THE CAMDEN
COUNTY RECORDER'S OFFICE; THENCE SOUTH 88 DEGREES 17 MINUTES 28 SECONDS EAST,
ALONG THE SOUTH LINE OF SAID PARCEL, A DISTANCE OF 417.72 FEET TO A ONE-HALF INCH
IRON PIN AT THE SOUTHEAST CORNER OF SAID PARCEL; THENCE NORTH 02 DEGREES 56
MINUTES 50 SECONDS EAST, A DISTANCE OF 323.87 FEET TO THE NORTH LINE OF SAID SECTION
9; THENCE SOUTH 88 DEGREES 19 MINUTES 20 SECONDS EAST, ALONG SAID NORTH LINE, A
DISTANCE OF 51.91 FEET TO THE NORTHEAST CORNER OF SAID SECTION 9; THENCE SOUTH 01
DEGREES 48 MINUTES 39 SECONDS WEST, ALONG THE EAST LINE OF SAID SECTION 9, A
DISTANCE OF 989.18 FEET; THENCE SOUTH 65 DEGREES 06 MINUTES 16 SECONDS WEST, A
DISTANCE OF 451.38 FEET; THENCE NORTH 19 DEGREES 11MINUTES06 SECONDS WEST, A
DISTANCE OF 104.15 FEET; THENCE NORTH 28 DEGREES OS MINUTES 39 SECONDS WEST, A
DISTANCE OF 905.36 FEET; THENCE NORTH 88 DEGREES 19 MINUTES 20 SECONDS WEST, A
DISTANCE OF 431.45 FEET TO THE WEST LINE OF SAID NORTHEAST QUARTER OF THE
NORTHEAST QUARTER; THENCE NORTH 01DEGREES46 MINUTES 03 SECONDS EAST, ALONG
SAID WEST LINE, A DISTANCE OF 307.93 FEET TO THE POINT OF BEGINNING.
BEARINGS ARE BASED ON GRID NORTH, MISSOURI COORDINATE SYSTEM 1983, CENTRAL ZONE.
CONTAINING 15.28 ACRES.
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OVERHEAD AVIGATION EASEMENT
WHEREAS, Hazel Parrish, hereinafter called the Grantor, is the fee owner of the
following specifically described parcel of land situated in the County of Camden,
State ofMissouri:
A PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER
OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 16 WEST, IN CAMDEN
COUNTY, MISSOURI, MORE PARTICULARLY DESCRIBED AS FOLLOWS :
COMMENCING AT A THREE QUARTER INCH IRON PIN AT THE
NORTH\VEST CORNER OF THE NORTHEAST QUARTER OF SAID
SECTION 9; THENCE SOUTH 88 DEGREES l 9 MINUTES 20 SECONDS
EAST,
ALONG THE NORTH LINE OF SAID SECTION 9, A DISTANCE OF
,
2647.22 FEET TO THE NORTHEAST CORNER OF SAID SECTION 9;
THENCE SOUTH 0 l DEGREES 48 rvnNUTES 39 SECONDS WEST, ALONG
THE EAST LINE OF SAID SECTION 9, A DISTANCE OF 989.18 FEET FOR
THE POINT OF BEGINNING; THENCE CONTINUING SOUTH 01 DEGREES
48 MINUTES 39 SECONDS \VEST, ALONG THE EAST LINE OF SAID
SECTION 9, A DISTANCE OF 778.00 FEET; THENCE SOUTH 65 DEGREES
06 MINUTES 16 SECONTIS EAST, A DISTANCE OF 251.73 FEET; THENCE
NORTH 28 DEGREES 05 :IYUNUTES 39 SECONDS WEST, A DISTANCE OF
I810.88 FEET; THENCE SOUTH 88 DEGREES 19 MINUTES 20 SECONDS
EAST, A DISTANCE OF 235.80 FEET; THENCE SOUTH 28 DEGREES 05
MINUTES 39 SECO>JDS EAST, A DISTANCE OF 905.36 FEET; THENCE
SOUTH I 9 DEGREES 11 MINUTES 06 SECONDS EAST, A DISTANCE OF
104.I5 FEET; THENCE NORTH 65 DEGREES 06 f\.1INUTES 16 SECONDS
EAST, A DISTANCE OF 451.38 FEET, TO THE EAST LINE OF SAID
SECTION 9, TO THE POINT OF BEGINNING.
BEARINGS ARE BASED ON GRID NORTH, MISSOURI COORDINATE
SYSTEM 1983, CENTRAL ZONE.
CONTAINING 12.09 ACRES MORE OR LESS.
hereinafter called "Grantor's property" and outlined on the attached Plat of Survey
(Exhibit 1).
60
NOW, THEREFORE, in consideration of the sum of $ /()'
and
other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Grantors, for themselves, their heirs, administrators,
executors, successors and assigns do hereby grant the following appurtenant rights
and benefits to the City of Camdenton, hereinafter called the Grantee, its successor
and assigns, for the use and benefit of the public, an easement and right of way,
appurtenant to the Camdenton Memorial-Lake Regional Airport for the
unobstmcted passage of all types of aircraft, in and through the airspace above
Grantor's property above an imaginary plane rising and extending in general
Southeasterly direction over Grantor's property, said imaginary plane running from
approximately 1,079 feet Mean Sea level above Point A on Exhibit 1 at the rate of
one foot vertically for each 34 feet horizontally to approximately 1, I 00 feet Mean
Sea level above Point C on Exhibit 1; and said imaginary plane rising and
extending in a general Southwesterly direction over Grantor's property, said
imaginary plane running from approximately 1,069 feet Y1ean Sea level above
Pojnt G on Exhibit 1 at the rate of one foot vertically for each 7 feet horizontally to
approximately 1, 100 feet Mean Sea level above Point E on Exhibit 1, to an infinite
height above said imaginary plane.
The right of said aircraft to cause noise, vibrations, fumes, deposits of dust, fuel
particles (incidental to the normal operation of aircraft); fear, interference with
sleep or communication, and any other effects associated with the nonnal
operation of aircraft taking off, landing or operating in the vicinity of the
Camdenton Memorial-Lake Regional Airpo1t.
As used herein, the term "aircraft" shall mean any and all types of aircraft, whether
now in existence or hereafter manufactured and developed, to include jet,
propeller-driven, civil, military or commercial aircraft; helicopters, regardless of
existing or future noise levels, for the purpose of transporting persons or property
through the air, by whoever owned or operated.
Said easement shall be appurtenant to and for the benefit of the real property now
known as the Camdenton Memorial-Lake Regional Airport including any additions
thereto wherever located, hereafter made by the City of Camdenton or its
successors and assigns, guests, and invitees, including any and all persons, finns,
or corporations operating aircraft to or from the airport.
The easement and right-of-way hereby grants to the Grantee the continuing right to
prevenl the erection or growth upon Granters' property of any building, structw·e,
tree or other object, extending into the airspace above the aforesaid imaginary
plane, and to remove from said air space, or at the sole option of the Grantee, as an
alternative, to mark and light as obstructions to air navigation, any such building,
structure, tree or other objects now upon, or which in the future may be upon
Grantors' property, together with the right of ingress to, egress from, and passage
over Grantors' property for the above purpose.
TO HAVE AND TO HOLD said easement and right of way, and all rights
appertaining thereto unto the Grantee, its successors, and assigns, until said
Camdenton Memorial-Lake Regional Airport shall be abandoned and shall cease to
be used for public airport purposes. It is understood and agreed that all provisions
herein shall run with the land and shall be binding upon the Grantors, their heirs,
administrators, executors, successors and assigns until such time that the easement
is extinguished.
IN WITNESS WHEREOF, the grantors have hereunto set their hands and seals
day of
, 20
this
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HaZclLish
RENEE KINGSTON
Notary Public - Notary seal
STATE OF MISSOURI
Camden County
My comml5$lon Expires: 5eptember 9, 2016
commission # 12497868
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INGRESS-EGRESS EASEMENT AGREEMENT
WHEREAS, the City of Camdenton, a municipal corporation, hereinafter called "Grantor", is
the fee owner of the following specifically described parcel of land in the County of Camden, State of
Missouri:
A PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 9,
TOWNSHIP 37 NORTH, RANGE 16 WEST, IN CAMDEN COU>J"TY, MISSOURI, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCI>l"G AT A THREE QUARTER INCH IRON PIN AT THE NORTHWEST CORNER OF
THE NORTHEAST QUARTER OF SAID SECTION 9; THENCE SOUTH 88 DEGREES 19
MINUTES 20 SECONDS EAST, ALONG THE NORTH LINE OF SAID SECTION 9, A
DISTANCE OF 1323.61 FEET TO THE NORTHWEST CORNER OF SAID NORTHEAST
QUARTER OF THE NORTHEAST QUARTER FOR THE POINT OF BEGINNING; THENCE
CONTINUING SOUTH 88 DEGREES 19 MINUTES 20 SECONDS EAST, ALONG SAID NORTH
LINE, A DISTANCE OF 364.74 FEET TO A ONE-HALF INCH IRON PIN AT THE NORTHWEST
CORNER OF A TRACT OF LA1\D DESCRIBED IN AW ARRANTY DEED RECORDED IN
BOOK 507 AT PAGE 381 or THE CAMDEN COUNTY RECORDER'S OFFICE; THENCE
SOUTH 19 DEGREES 06 MINUTES 47 SECONDS EAST, ALONG THE WESTERLY LINE OF
SAID TRACT, A DISTANCE OF 307.11 FEET TO A ONE-HALF INCH IRON PIN AT THE
SOUTHWEST CORNER OF SAID TRACT; THENCE SOUTH 82 DEGREES 44 \1INUTES 30
SECONDS EAST, A DISTANCE OF 374.83 FEET TO A ONE-HALF INCH IRON PIN AT THE
SOUTHWEST CORNER OF A PARCEL OF LAND DESCRIBED IN A \VARRANTY DEED
RECORDED IN BOOK 433 AT PAGE 957 OF THE CAMDEN COUNTY RECORDER'S OFFICE;
THENCE SOUTH 88 DEGREES 17 MINUTES 28 SECONDS EAST, ALONG THE SOUTH I JNE
OF SAID PARCEL, A DISTANCE OF 417.72 FEET TO A ONE-HALF INCH IRON PIN AT THE
SOUTHEAST CORNER OF SAID PARCEL; THENCE NORTH 02 DEGREES 56 MINUTES 50
SECONDS EAST, A DISTANCE OF 323.87 FEET TO THE NORTH LINE OF SAID SECTION 9;
THENCE SOUTH 88 DEGREES 19 MINUTES 20 SECONDS EAST, ALONG SAID NORTH Ll>l"E,
A DISTANCE OF 51.91 FEET TO TIIE NORTHEAST CORNER OF SAID SECTION 9; THENCE
SOUTH 01 DEGREES 48 MINUTES 39 SECONDS WEST, ALONG THE EAST LI1\F O F SAID
SECTION 9, A DISTANCE OF 989.18 FEET; THENCE SOUTH 65 DEGREES 06 MINUTES 16
SECONDS WEST, A DISTANCE or 451.38 FEET; THENCE NORTH 19 DEGREES 11 MINUTES
06 SECONDS WEST, A DISTANCE OF 104.15 FEET; THENCE NORTH 28 DEGREES 05
MINUTES 39 SECONDS WEST, A DISTANCE OF 905.36 FEET; THENCE NORTH 88 DEGREES
19 \1INUTES 20 SECONDS WEST, A DISTANCE OF 431.45 FEET TO THE WEST LINE OF
SAID NORTHEAST QUARTER OF THE NORTHEAST QUARTER; THENCE NORTH 01
DEGREES 46 MINUTES 03 SECONDS EAST, ALONG SAID WEST LINE, A DISTANCE OF
307.93 FEET TO THE POINT Of BEGINNING.
BEARINGS ARE BASED ON GRID NORTH, MISSOURI COORDINATE SYSTEM 1983,
CENTRAL ZONE.
CONTAINING 15.28 ACRES .
hereinafter called "Grantor' s property" and outlined on the attached Plat of Survey.
NOW, THEREFORE, in consideration of one dollar ($1.00) and other good and valuable
consideration paid by Hazel Parrish of Camden County, Missouri, hereinafter called "Grantee", the
receipt and sufficiency of which is hereby acknowledged, the Grantor does hereby grant, bargain, sell,
transfer and convey to the Grantee, her heirs, executors, administrators, successors and assigns, a
permanent easement for ingress and egress along a strip of land forty (40) feet wide and running North
and South along the East edge of the Camdenton Memorial-Lake Regional Airport property, which is
more particularly described as follows:
A PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 9,
TOWNSHIP 37 NORTH, RANGE 16 WEST, IN CAMDEN COUNTY, MISSOURI, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT A THREE QUARTER INCH IRON PIN AT THE NORTHWEST CORNER OF
THE NORTHEAST QUARTER OF SAID SECTION 9; THENCE SOUTH 88 DEGREES 19
MINUTES 20 SECONDS EAST, ALONG THE NORTH LINE OF SAID SECTION 9, A
DISTANCE OF 2647.22 FEET TO THE NORTHEAST CORNER OF SAID SECTION 9 FOR A
POINT OF BEGINNING; THENCE SOUTH 01 DEGREES 48 MINCTES 39 SECONDS WEST,
ALONG THE EAST LINE OF SAID SECTION 9, A DISTANCE OF 989.1 8 FEET; THENCE
SOUTH 65 DEGREES 06 MINUTES 16 SECONDS WEST, A DISTANCE OF 44.78 FEET;
THENCE NORTH 01 DEGREES 48 MINUTES 39 SECONDS EAST, A DISTANCE OF 1009.21
FEET TO THE NORTH LINE OF SAID SECTION 9; THENCE SOUTH 88 DEGREES 19
MINUTES 20 SECONDS EAST, ALONG SAID NORTH LINE, A DISTANCE OF 40.00 FEET TO
THE POINT OF BEGINNING.
BEARINGS ARE BASED ON GRID l'\ORTH, MISSOURI COORDINATE SYSTEM 1983,
CENTRAL ZONE.
CONTAINING 0.92 ACRES .
hereinafter called "Ingress-Egress Easement" and outlined on the attached Plat of Survey.
The ingress-egress easement granted by the Grantor shall benefit the Grantee, her heirs, tenants,
invitees, guests, executors, administrators, successors and assigns for the purpose of providing ingress
to and egress from real estate located south of the aforementioned described tract of land.
OBSTRUCTION ON EASEMENT. The Grantor and Grantee grant to each other the right to
remove all obstructions which may impede, obstruct, or otherwise inhibit the free and unrestricted
right-of-way by Grantor, Grantee, and their heirs, tenants, invitees, guests, executors, administrators,
successors and assigns to the respective tracts of real estate owned by Grantor and Grantee.
MAINTENANCE, REPAIR AND IMPROVEMENT. Grantor shall only be responsible for
improvements to the right-of-way ingress-egress easement area necessary for operation, maintenance
and improvements to the Camdenton Memorial-Lake Regional Airport. Grantee agrees that all costs
and expenses incurred in maintaining, repairing, and/or improving the ingress-egress easement set
forth in the Plat of Survey, including, but not limited to, snow removal, grading, blacktopping and/or
graveling shall be paid by the Grantee; provided, however, that in the event either of the parties of this
Agreement, or their respective tenants, invitees, guests, executors, administrators, successors and
assigns, either negligently or intentionally damages the improvements to said ingress-egress easement,
then the party responsible for such <lamage shall pay all costs and expenses necessary to repair and
restore the easement to the condition that existed prior to the damage. Granter and Grantee agree that
they will not incur any costs or expenses for the improvement of the ingress-egress easement described
in the Plat of Survey, which improvemenl requires that the cost thereof to be shared equally by Granter
and Grantee, unless they, or their successors in interest, have signed a written consent authorizing such
improvement to the easement.
OTHER USES. The ingress-egress easement described in the Plat of Survey shall only be
used by the Grantee for ingress to and egress from real estate located south of the aforementioned
described tract ofland and for conslruclion of improvements and maintenance of the ingress-egress
easement area. The Grantee shall not occupy the ingress-egress easement area or allow public
assembly within the ingress-egress easement area beyond what is necessary for ingress to and egress
from real estate located south of lhe aforementioned described tract of land and for construction of
improvements and maintenance of the ingress-egress easement area.
IN WITNESS WHEREOF, the parties hereto have executed this ingress-egress easement
, 20_
agreement this
day of
GRANTOR
GRANTEE
CITY OF CAMDENTON, MISSOURI
By:
John D. YicNabb, Mayor
Hazel Parrish
ATTEST:
Renee Kingston, City Clerk
STATE OF MISSOURI, COUNTY OF CAMDEN, ss:
This instrument was acknowledged before me this _ _ _ day of _ _ __ ______, 20_
Notary Public Signature
Typed or Printed Notary Public Name
(AFFIX NOT ARIAL SEAL ABOVE)
BOUND .\RY SLRl.£Y
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CITY OF CAMDENTON, M ISSOURI
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CITY OF CAMDENTON, MISSOURI
-CAMDENTON MEMORIAL AIRPORTGINNINGS AND PARRISH PROPERTIES
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SEPTEMBER 1, 2015 MAYOR AND BOARD OF ALDERMEN
ITEM 9-C:
Request Amendments to City Ordinance Chapter 840 Parking Requirements & limitations
BACKGROUND:
We have several ordinances that regulate how and where people are allowed to park. The
intent is to make sure that roadways remain passable and traffic can flow safely.
We have several places in town where people park on the roadway. Depending on the
circumstances, it can cause a major problem or only a minor inconvenience. Areas where
parking has been addressed in the past or currently have problems include:
Cedar Street: It was changed a few years ago to "No Parking on Street" since it was
causing problems with larger vehicles such as dump trucks and snow plows. We still have
occasional problems but have a means to address it.
Hollyhock: This street has curb & guttering. We have complaints occasionally of a veh icle
blocking the fire hydrant. We have an ordinance to control this, the owner is aware and we
make sure the hydrant area is well marked.
Bent Tree: This street has curb and guttering with a turn around at the end. Several
residents park on the road . When they use both sides, it can cause problems.
Linn Street: This dead end road has been extended and now has two housing areas . One
business here has struggled wtih limited parking at his property.
Regulations were
explained to him in 2011 but problems continue from time to time. In June, the fire dept.
had trouble responding to a medical call because the road was nearly impassable.
Other Areas: Bledsoe Conoco has in the past parked their large trucks in behind the
station on Minor but has not done so recently. Several residents on Trail Ridge park on the
road which can cause problems at times. We have been receiving complaints for a duplex
on Helms for the last several weeks.
Lt. Beauchamp did a survey of the residential areas on June 18th to identify the extent of onstreet parking. He found 26 vehicles, 7 were only partially on the roadway but 19 were
parking totally on the asphalt.
I have evaluated our ordinances , I have three concerns or areas for consideration :
•
City ordinance 840.080 says no person can park on a street and leave less than 10
feet available however this is too narrow for larger vehicles. Fire Chief Stark said
the International Fire Code recommends at least 20' for fire apparatus access roads .
•
There are occasions were residents park without trying to get the vehicle as far off
the road as possible , leave a portion of the vehicle sticking out into the travel lane or
park in such a manner as to block a driveway.
•
The Model Traffic Code for Missouri, section 300.465, suggest no parking be
allowed on roadways under 20 feet and allowed only on 1 side if at least 30. Public
Works Director Jeffries advised that nearly all our streets are 20 foot or less so if this
section were adopted it would essentially prohibit all on-street parking.
FISCAL IMPACT:
No financial impact.
RECOMMENDATION:
Based on this information, I would recommend adjustments to three sections:
Amend - 840.080 Parking Not to Obstruct Traffic
Currently reads can't park if leave less than 10 feet available.
Recommend change to "can't park if leave less than 15 feet available".
Also, add "can't park if blocks driveway entrance of abutting property".
Amend • 840.090 Parking Close to Curb
Currently reads "must park within 18" of curb"
Recommend add "if no curb, vehicle must be as far off roadway as possible".
Amend· 840.100 - Parking Prohibited
Revise to read : "Police Department may designate areas of limited parking or
prohibited parking upon any street or right of way area in order to promote the
optimal and safe movement of traffic".
These adjustments offer a compromise short of making all streets "no on-street parking allowed"
however if a problem can not be resolved , we have authority to designate streets or specific areas
as "parking limited or parking prohibited".
APPROVALS:
Date:
Ll ~ 2
-u
,.... ,,2 11.5
BILL NO. 2601-15
ORDINANCE NO.
AN ORDINANCE AMENDING THE CODE OF THE CITY OF CAMDENTON, TITLE VIII: TRAFFIC CODE;
CHAPTER 840: PARKING REQUIREMENTS AND LIMITATIONS; SECTION 840.080: PARKING NOT
TO OBSTRUCT TRAFFIC; SECTION 840.090: PARKING CLOSE TO CURB AND SECTION 840.100:
PARKING IN ALLEYS OR NARROW STREETS
WHEREAS, recent emergency situations have brought to light needed revisions to our current code.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF
CAMDENTON AS FOLLOWS :
Section 1. That the Code of the City of Camdenton, Title VIII : Traffic Code; Chapter 840: Parking
Requirements and Limitations; Section 840.080: Parking Not to Obstruct Traffic; 840.090: Parking Clue to
Curb and Section 840.100: Parking in Alleys or Narrow Streets is hereby amended as follows:
SECTION 840.080: Parking Not to Obstruct Traffic
No person shall park any vehicle upon a street, other than an alley, in such a manner or under such
conditions as to leave available less than ten (10) fifteen (15) feet of the width of the roadway for
free movement of vehicular traffic. No person shall stop, stand or park a vehicle within a
roadway or right of way in such position as to block the driveway entrance to any abutting
property.
SECTION 840.090: Parking Close to Curb or Side of Roadway
Except as otherwise provided in this Chapter, every vehicle stopped or parked upon a roadway
where there are adjacent curbs shall be so stopped or parked with the right-hand wheels of such
vehicle parallel to and within eighteen (18) inches of the right-hand curb. Any vehicle parked on
the side of a roadway with no curbs shall be parked as far off the paved portion of the
roadway as possible.
SECTION 840.100: Parking in Alleys or Narro>N Streets Street Designated Parking Regulations
No person shall park a '+'ehicle •.+Jithin an alley or adjacent to a narrow street in such a manner or
under such conditions as to lea'+'e a'+'ailable less than ten (10) feet of the width of the roadway for
the free mo'+'ement of '+'ehicular traffic, and no person shall stop, stand, or park a '+'ehicle within an
alley in such position as to block the dri'+'eway entrance to any abutting property. The City Police
Department may designate areas of limited parking or prohibited parking upon any street or
right of way in order to promote the optimal and safe movement of traffic.
Section 2.
All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed.
Section 3.
This Ordinance shall be in full force and effect from and after its passage by the Board of
Aldermen and approved by the Mayor.
Read the first time the _ _ day of September, 2015
Read the second time and passed and approved this _ _ day of September 2015
ATIEST:
Bold=additions
SIFikell:lre1,1gl:l- deletions
ITEM 9-D:
Add Section 700.027 - Utility Marking
BACKGROUND:
Per State Statute RSMo 319.033 all new lateral sewer pipes or water service lines installed
in public right of way or if it is fully replaced the owner is required to place tracer wire over
the water and sewer lines. Attorney Morgan assisted with these changes.
FISCAL IMPACT:
None
RECOMMENDATION:
Recommend first and second reading of code changes to add Section 700.027 to be in
compliance with State Statues.
APPROVALS:
BILL NO. 2602-15
ORDINANCE NO.
AN ORDINANCE AMENDING THE CODE OF THE CITY OF CAMDENTON, BY ADDING A NEW
SECTION TO TITLE VII: UTILITIES; CHAPTER 700: WATER AND SEWER; SECTION 700.027: UTILITY
MARKING
WHEREAS, changes to the State Statute requires cities to enact new regulations for utility marking.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF
CAMDENTON AS FOLLOWS:
Section 1. That the Code of the City of Camdenton, Title VII : Utilities; Chapter 700: Water and Sewer;
Section 700.027: Utility Marking is hereby added as follows:
SECTION 700.027: Utility Marking
As required by RS Mo. 319.033, by January 1, 2016, if new lateral sewer pipes or water service
lines are installed and connected to an underground facility within the public right-of-way,
as defined in RSMo. 319.015, or if such infrastructure is fully replaced by excavation within
the public right-of-way, the facility owner shall be required to place tracer wire and an access
point within a protective enclosure, on the property at the property line, over water lines and
cleanouts for gravity sewer laterals The tracer wire shall be #12 solid THHN and extendable
for three (3) feet outside the enclosure. Enclosures shall be painted green for sewer and
blue for water. For sewer laterals operating under pressure or vacuum, the facility owner
shall be required to place an access point within a protective enclosure and shall not be
required to place a cleanout. All protective enclosures and cleanouts shall be permanent
and extended to grade and installed so that it is easily accessible. The property owner is
responsible for maintaining the protective enclosures and cleanouts and shall repair or
replace said enclosures should they become buried, broken or otherwise unusable. For
water service lines and sewer laterals operating under pressure or vacuum, or tracer wire,
shall be placed within the protective enclosure to provide approximate location of the
underground facilities in these areas that are located within a public right-of-way. An
underground facility owner shall not be liable to any party for damages or injuries resulting
from an excavation if they are in compliance with this section. This section shall apply to all
installations of water service lines and sewer laterals without regard to their status as
underground facilities under RSMo. 319.015. Nothing in this section shall require any owner
of underground facilities who is not otherwise required under RSMo. 319.010 to 319.050 to
become a notification center participant.
Section 2.
All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed.
Section 3.
This Ordinance shall be in full force and effect from and after its passage by the Board of
Aldermen and approved by the Mayor.
Read the first time the _ _ day of September, 2015
Read the second time and passed and approved this _ _ day of September 2015
ATTEST:
Bold=additions
Striketl=lra11gl=l- deletions
ITEM 11Jt:
Request to Hire Jason B. Vela as Part Time Police Officer
BACKGROUND:
We have money in the current budget for two reserve officers and I asked to change this to a
"part time paid" position with the 15/16 budget. Officers have been very busy this summer,
have 1 officer off due to injury and SRO's return to school this week. Since we do not have
any reserves, the money in the current budget remains available. Based on these factors, the
city administrator and I discussed hiring the part time position now. Two applications were
processed and testing conducted on August 19, 2015.
I am recommending Jason 8. Vela for the part time police officer position. Mr. Vela
completed the academy at Law Enforcement Training Academy, Columbia, MO in April 2003
and holds a Class A license from Missouri Pease Officers Standards & Training. He has
over five years experience with Pulaski County Sheriff's Dept., St. Clair County Sheriff's Dept
and Appleton City Police Department and has been working as an officer for Linn Creek
Police Dept. since April 2015.
Mr. Vela performed well during the testing and interview. He is scheduled for a physical at
Peak Sport & Spine Rehab Clinic, Osage Beach, MO and drug screen at Occupational
Medicine at Lake Regional Hospital on Monday, August 24, 2015.
FISCAL IMPACT:
There is money in 2014 I 2015 budget to cover this part time position.
RECOMMENDATION:
Contingent on satisfactory results on the physical & drug screen, I recommend as follows:
• Jason B. Vela be hired as a Police Officer on or about Wednesday, September 2.
He would be considered a part time employee.
• Mr. Vela is POST certified with some experience. I recommend he be placed on the
pay scale at grade 8 (Police Officer) and step 1 or $13.00 per hour. This would be
adjusted Oct 1 when step one moves to $13.15.
• As a new hire, he would be placed on six months probation. When he successfully
completes the field training program and receives a satisfactory evaluation in six
months, he would be promoted to Police Officer I and receive a one step pay
adjustment. He could be considered for additional adjustments if his performance is
above standard based on his prior experience.
• He is being hired in the last quarter of the budget year. Based on the pay &
compensation plan, he would be considered for a pay adjustment with the Oct 2016
budget.
APPROVALS:
Date:
ITEM 11 -8:
Request to fill the vacant Firefighter position
BACKGROUND:
On August 20, 2015, Firefighter Brien Kiser advised that he accepted a firefighter position
with another lake area fire department. Firefighter Kiser's last day with the Camdenton Fire
Department will be Tuesday, September 8, 2015.
FISCAL IMPACT:
None beyond current budget.
RECOMMENDATION:
Staff recommends to go public and advertise for qualified applicants to fill the vacant Fire
Fighter I position which includes full benefits and a starting rate of $13.15 per hour.
APPROVALS:
Prepaid Vouchers
Aug-15
VENDOR
AT&T (July 2015)
DESCRIPTION
Administration
Airport
Police
Fire
Park
Sewer
Street
Pool
AMOUNT
279.44
38.18
285.50
126.64
38.18
38.18
38.20
80.28
$
$
$
$
$
$
$
$
$
924.60
AT&T
Intemet/Street
$
67.00
AT&T (July 2015)
Internet/Pool
$
55.00
AT&T (July 2015)
Internet/Pool
$
55.00
AT&T Mobility (July 2015)
Monthly Air Card Fee/Police
$
273.66
AT&T Mobility (August 2015)
Monthly Air Card Fee/Police
$
273.66
Saba's Bistro & Catering LLC
Central Division Clerk's Meeting Meal/Admin
$
30.00
BankCard
LOREDC Lunch, MMUAdmin Gloves, Animal
Control Training , Stars Training, Return LED
Module/Police Wrist bands/Pool
$
860.95
C.A.D.V.
CADV Remittance
$
150.00
Camden County Collector
Purchase Hidden Creek Subdivision Utility Lot
$
373.33
Camdenton Area Chamber
Leadership Camden County, Rector/Police
$
395.00
Camdenton Lions Club
Land Payment
$
2,000.00
Carolyn S. Jones (July 2015)
Building Cleaning/Admin/Police
$
625.00
Carolyn S. Jones (August 2015)
Building Cleaning/Admin/Police
$
625.00
Cenex Fleet Card
(Vehicle Fuel)
Administration
Airport
Cemetery
Fire
Park
Police
Sewer
Street
Water
113.1 8
0.00
671 .36
258.15
184.32
2013.11
341.89
866.38
314.84
SUBTOTAL
$
4,763.23
$
11 ,471.43
q,rr
Prepaid Vouchers
Aug-15
VENDOR
DESCRIPTION
BALANCE BROUGHT FORWARD
AMOUNT
$
11,471.43
Central States LEEDS
Registration Fee/Police
$
450.00
Chalfant & Tompkins
Sakelaris, Walnut St etc Deed Prep/Street
$
800.00
Charter Communications
Internet Service/Admin/Fire/PD
$
486.64
Charter Communications
Internet Services/Sewer
$
59.99
Data Comm Inc.
Computer Monitoring/Admin/PD
$
1,150.00
Data Comm Inc
Copier Lease/Fire
$
84.60
G. E. Capital (July 2015)
Copier Lease/Police
$
135.00
John Deere Financial/Farm Plan
Mower Belts, Batwing Tractor Parts/Airport
$
664.46
Laclede Electric Coop
Administration
Police
Fire
Park
Well
Sewer
Street
Street Lights
Airport
Aquatic Center
$
$
$
$
$
$
$
$
$
$
671 .86
649.86
344.00
764.00
5,292.00
7,255.01
265.00
4,229.00
438.98
1,909.00
$
21 ,818.71
Magana, Matt
Reimburse Life Guard Training Fee/Pool
$
35.00
Mail Finance (July 2015)
Postage Meter Lease/Admin/Water
$
132.47
Mail Finance
Postage /Admin/Water/Fire/Police
$
600.00
MCI
Long Distance Charges
$
96.64
MO Dept. of Revenue (July 2015)
CVC Remittance
$
522.39
MO Dept of Revenue (July 2015)
Spinal Cord Injury Fund
$
25.00
MO State Highway Patrol
EVOC Training Registration/Police
$
670.00
Postmaster
Water Bills All Cycles
$
421.85
Public Water Dist #2
Treatment Plant, Airport Office, G hangar
$
27.57
Recorder of Deeds
Record Walnut St-Sakelaris
$
33.00
$
39,684.75
SUBTOTAL
Prepaid Vouchers
Aug-15
VENDOR
DESCRIPTION
BALANCE BROUGHT FORWARD
AMOUNT
$
39,684.75
State of Mo - Treasurer
Post Remittance
$
73.29
Willerton, Ben
Reimburse WWTP Training Book
$
44.00
William, Chris
Batteries for Gas Detector/Fire
$
9.76
$
39,811.80
Totals
A/P PAYMENT REGISTER
8-26-2015 10:32 AM
PACKET:
03903 Regular Payments
VENDOR SET:
01
PAGE:
24
-SUMMARYT 0 T A L S
D I S T R I B U T I 0 N
F UN D
FUND NO#
FUND NAME
AMOUNT
10
GENERAL FUND
19 , 401. 38CR
20
WATER/SEWER O&M FUND
13,643.89CR
30
TRANSPORTATION FUND
40,472.65CR
so
SP RV/CAP I MP TAX FUND
14, 062. 65CR
**
87,580.57CR
TOTALS ••
---- TYPE OF CHECK TOTALS ----
GROSS
NUMB BR
o.oo
o.oo
o.oo
o.oo
0.00
0.00
0.00
o.oo
0 . 00
0.00
DRAFTS
87,580.57
0 . 00
0.00
o.oo
0.00
0.00
0.00
0.00
o.oo
0.00
NON-CHECKS
87,580.57
87,580.57
TOTAL CHECKS TO PRINT:
68
ERRORS:
0
WARNINGS :
87,58 0 . 57CR
87,580 . 57
EFT
ALL CHECKS
OUTSTANDING
DISCOUNT
HAND CHECKS
REG-CHECKS
PAYMENT
BALANCE
0
87,580.57CR
0.00
o.oo
0.00
o.oo
0 . 00
8-26-2015 10:32 JIM
PACKET:
VENDOR SET:
01
PAGE:
1
VENDOR SEQUENCE
VENDOR
ITEM NO#
BANK
DESCRIPTION
CHECK
STAT
DUE
DT
GROSS
DISC OT
01-0017
BALANCE
BLADE FOR STREET SAW/STREET 99
R
75.00
B/31/2015
520-0610
MATERIALS & SUPPLIES
75.00
REG. CHECK
BLADE FOR STREET SAW/STREET
75.00
75.00
75.00CR
0 .0 0
0.00
ACCURATE GLASS LLC
I 3524
WINDOW PANE,GLASS PATIO DOO 99
R
338.27
8/31/2015
30
522-0340
GROUNDS-BLDG/CLEAN/MAINT
NEW WINDSHIELD PD #11/POLIC 99
I 3529
338.27
R
8/31/2015
502-0530
WINDOW PANE,GLASS PATIO DOOR/A
163.00
163.00CR
163.00
G/L ACCOUNT
10
338.27CR
338.27
G/L ACCOmIT
REPAIRS/MAINTENANCE
163.00
REG. CHECK
NEW WINDSHIELD PD #11/POLICE
501. 27
501.27CR
501 . 27
o.oo
150.0 0
150.00CR
0.00
ADELMAN & ASSOCIATES
I 201508249879
FIT FOR DUTY,PTSD,PRYOR/POL 99
R
8 /31/2015
150.00
G/L ACCOUNT
10
502-0775
DRUG SCREEN/PHYSICALS
150.00
REG. CHECK
01-0057
75. 00CR
75.00
G/L ACCOUNT
30
Ol-1729
OUTSTANDING
A- B RENTAL & SALES
I 53365
01-1563
PAYMENT
DISCOUNT
FIT FOR DUTY,PTSD,PRYOR/POLICE
150.00
150.00CR
150.00
0.00
0 .0 0
ADVANTAGE PRINTING & SIGNS
I 2015 -2561
PITCH,HIT&RUN PROGRAMS/PARK 99
R
42.00
8/31/2015
50
I 2015- 2776
551-0725
PROMOTIONAL EXPENSE
100 DOG DAYS FLYER/POOL
42.00
R
99
B/31/2015
551-0725
PITCH,HIT&RUN PROGRAMS/PARK
49.00
49.00CR
4 9 . 00
G/L ACCOUNT
50
42. 00CR
42.00
G/L ACCOUNT
PROMOTIONAL EXPENSE
REG. CHECK
49 . 00
100 DOG DAYS FLYER/POOL
91.00
91. 00
91. OOCR
o.oo
0.00
8-26-2015 10:32 JIM
PACKET:
VENDOR SET:
01
PAGE :
2
VENDOR SEQUENCE
VENDOR
01- 0800
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
BALANCE
8/ 31/2 015
480 . 00
FIRE SAFETY REFLECTIVE BRAC 99
R
10
503 -060 0
480. 00CR
480 . 00
G/L ACCOUNT
FIRE PREVENTION & PUBLIC ED
480 . 00
REG. CHECK
FIRE SAFETY REFLECTIVE BRACELE
4 80.00
480.00CR
480.00
0.00
145.75
145. 75CR
o.oo
ALPHAGRAPHICS
I 6 7014306
LETTERHEAD SHEETS,1000/POLI 99
R
8/31/2015
G/L ACCOUNT
10
502 - 0440
145 . 75
SUPPLIES & MATERIALS
1 4 5 . 75
REG. CHECK
01-0043
OUTSTANDING
ALERT- ALL CORP.
I 215070220
01 -1098
PAYMENT
DISCOUNT
LETTERHEAD SHEETS,1000/POLICE
14 5 . 75
145 . 75CR
145 . 75
o.oo
APAC, INC . - MISSOURI
I 9000273868
ROCK,REBUILD DERBY LS ROAD/ 99
R
8/31/2015
20
I 9000274116
511-0905
CAPITAL OUTLAY
ROCK,REBUILD DERBY LS ROAD/ 99
1,360 . 55
R
8/31/2015
I 90 00274451
511 - 0905
CAPITAL OUTLAY
5 . 19 TONS ASPHALT/STREET
99
770.55
R
8/31/2015
G/L ACCOUNT
30
I 9000274514
520-0610
6.64 TONS ASPHALT/STREET
I 9000275035
5 20 -0610
99
337.35
R
8/31/2015
6.64 TONS ASPHALT,STREET RE 99
I 9000276172
520 - 0610
431. 60
R
8/31/2015
5 . 12 TONS ASPHALT,STREET RE 99
I 9000277277
520 - 0610
431. 60
R
8/31/2015
12. 34 TONS ASPHALT/STREET
520 -0610
ROCK , REBUILD DERBY LS ROAD/WWT
337.35
337.35CR
4 31 . 60
4 31. 60CR
6 . 64 TONS ASPHALT/STREET
4 31 . 60
431. 60CR
6 . 6 4 TONS ASPHALT,STREET REPAI
332.80
3 32. 80CR
332.80
99
332.80
R
8/31/2015
G/L ACCOUNT
30
770.55CR
43 1.60
G/L ACCOUNT
30
770 . 55
431. 60
G/L ACCOUNT
30
ROCK,REBUILD DERBY LS ROAD/WWT
337.35
G/L ACCOUNT
30
l,360.55CR
77 0 .55
G/L ACCOUNT
20
1,360 . 55
l ,360.55
G/L ACCOUNT
5.12 TONS ASPHALT,STREET REPAI
802.10
802 .lOCR
802 .1 0
802.10
12.3 4 TONS ASPHALT/STREET
0.00
9-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
3
VENDOR SEQUENCE
VENDOR
ITEM NO#
BANX
DESCRIPTION
CHECK
STAT
DUE
DT
DISC DT
I 9000277342
99
R
520 -0610
PAYMENT
DISCOUNT
529 . 10
8/31/2015
529.10
REG. CHECK
529.lOCR
8 .14 TONS ASPHALT/STREET
4,995.65
4 ,995.65CR
AQUAHERO LLC
I 1424090415
REVERSE OSMOSIS,CITY HALL/A 99
R
8/3 1/2 015
372. 75
10
50 1 -03 4 0
186 . 39
CHEMICALS FOR POOL/ POOL
10
502-034 0
1 96 . 37
CHEMICALS FOR POOL/ POOL
REG. CHECK
372 . 75
372 . 75CR
372. 75
0 . 00
o. oo
AUTOZONE
I 4442 619235
R
4 VEHICLE CLEANING BRUSHES/ 99
8/31/2015
19 . 49
G/L ACCOUNT
10
I 444 2625118
503-0530
19.49
REPAIRS/MAINTENANCE
STEERING WHEEL COVER,WINDOW 99
20
510-0530
l9 .49CR
19 .49
R
4 VEHICLE CLEANING BRUSHES/FIR
18.12
9/31/2015
18 . l2CR
18 .12
G/L ACCOUNT
REPAIRS/MAINTENANCE
18 . 12
REG. CHECK
01- 0064
372 . 7SCR
372.75
G/L ACCOUNT
01-1 673
0.00
o.oo
4,995.65
01-1726
OUTSTANDING
529 .10
G/L ACCOUNT
30
GROSS
BALANCE
STEERING WHEEL COVER ,WINDOW CL
37 . 60
37.60CR
37.60
0 . 00
131. 42
131. 42CR
0 . 00
BARCO MUNICIPAL PRODUCTS
I IN -216761
MARKING PAINT/WATER
99
R
8/31/ 2 015
131. 42
G/L ACCOUNT
20
510-0610
MATERIALS r. SUPPLIES
REG. CHECK
13 1 .4 2
MARKING PAINT/WATER
1 31. 4 2
13 l.42 CR
13 l. 4 2
0.00
o.oo
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
4
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
01-0122
BALANCE
4 NEW TIRES PD #11/POLICE
99
R
8/31/2015
520 . 35
G/L ACCOUNT
10
502-0530
REPAI RS/MAINTENANCE
520.35
4 NEW TIRES PD #11/POLICE
520.35
520 . 35CR
520.35
0.00
0.00
BLEDSOE CONOCO SERVICE
#311,READ & RESET COMPUTER
I 97464
99
R
8/31/2015
87.50
G/L ACCOUNT
10
503-0530
87.50CR
87.50
REPAIRS/MAINTENANCE
87.50
REG. CHECK
#311 ,READ & RESET COMPUTER COD
87 . 50
87.50
87.50CR
0.00
0.00
CAMDEN CO. FIRE & SAFETY
I 18889
FIRE EXTINGUISHER SERVICE/A 99
R
8/31/2015
103.00
G/L ACCOUNT
30
I 18898
522-0340
SERVICE, INSPECT FIRE EXT/PO 99
50
55 1 -0340
103. 00
R
8/31/2015
45.00
GROUNDS-BLDG/CLEAN/MAINTENANCE
R
45. 00
8/31/2015
502-0340
45. OOCR
SERVICE, INSPECT FIRE EXT /POOL
18.00
G/L ACCOUNT
10
FIRE EXTINGUISHER SERVICE/AIRP
45.00
REFILL FIRE EXTINGUISHER/PO 99
I 18943
103.00CR
103.00
G/L ACCOUNT
18.00CR
18.00
GROUNDS- BLDG/CLEAN/MAINT
18. 00
REG. CHECK
01 - 0687
520.35CR
520.35
REG. CHECK
01-0089
OUTSTANDING
BIG 0 TIRES
I 025013-82168
01-0655
PAYMENT
DISCOUNT
REFILL FIRE EXTINGUISHER/POLIC
166 . 00
166.00CR
166. 00
0.00
0 . 00
CAMDEN COUNTY TREASURER
I 092015-Monthly
DISPATCH FEES/POLICE/FIRE
99
R
9/01/2015
5,038 .97
5,038.97CR
5,038.97
G/L ACCOUNT
10
502-0750
DISPATCHING
4, 376.95
10
503-0750
DISPATCHING
662 . 02
REG. CHECK
5,038.97
5,038 .9 7
5,038.97CR
0 . 00
0.00
8-26-2015 10:32 AM
PACKET :
VENDOR SET :
Ol
PAGE:
5
VENDOR SEQUENCE
VENDOR
ITEM NO#
BANK
DESCRIPTION
CHECK
STAT
DUE
DT
GROSS
BALANCE
DISC DT
Ol-1213
PAYMENT
CAMDENTON LAWN & GARDEN
I 646964
2 BAGS DOG FOOD/POLICE
99
R
8/31/2015
65 .98
10
502-0670
65.98CR
65 . 98
G/L ACCOUNT
CANINE EXPENSE
65.98
2 BAGS DOG FOOD/POLICE
65 . 98
REG. CHECK
65.98CR
CED/PHILIPS & CO.
I 950-514606
LAMP HOLDERS,FLOOD LAMPS/AI 99
R
8/31/2015
105 .98
30
I 950-514727
522 -0340
105.98
NEW WIRE TO AVGAS PUMP/AIRP 99
R
522-0340
LAMP HOLDERS,FLOOD LAMPS/AIRPO
225.00
8/31/2015
G/L ACCOUNT
30
l05.98CR
105.98
G/L ACCOUNT
225. OOCR
225.00
225.00
REG. CHECK
Ol-0369
NEW WIRE TO AVGAS PUMP/AIRPORT
330.98
330.98CR
330.98
o.oo
0.00
CENTRAL COMMUNICATIONS
I 402659
MOTOROLA MIC,PD #5/POLICB
R
99
8/31/2015
39 . 50
10
502-0525
39.50CR
39.50
G/L ACCOUNT
EQUIPMENT REPAIR
39.50
MOTOROLA MIC,PD #5/POLICE
39.50
REG. CHECK
39.50
Ol-1670
0.00
o.oo
65.98
Ol-0048
OUTSTANDING
DISCOUNT
39 . 50CR
0 .0 0
0.00
CENTRAL MO NEWSPAPERS, INC
I 228971
LAKE TODAY AD/POOL
R
99
8/31/2015
40.00
G/L ACCOUNT
50
551-0725
40. 00CR
40.00
PROMOTIONAL EXPENSE
REG. CHECK
40. 00
LAKE TODAY AD/POOL
40.00
40.0 0
4 0.00CR
0 . 00
o. oo
A/ P PAYMENT REGISTER
8-26-2015 1 0 : 32 AM
PACKET:
VENDOR SET:
01
PAGE:
6
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
BALANCE
DISC DT
01-0559
2 DOMI NATOR TIR3 LED LIGHTS 99
R
555.99
8/31/2015
10
502 -0 90 5
555.99CR
555.99
G/L ACCOUNT
CAPITAL OUTLAY
555.99
REG. CHECK
2 DOMINATOR TIR3 LED LIGHTS/PD
555.99
555.99CR
555.99
o.oo
o.oo
CLARK TIRE II (CTII)
TUBE,RIDING MOWER TIRE/ AIRP 99
I 47334
R
8/31/2015
25 . 00
30
522 -0530
25.00CR
25.00
G/L ACCOUNT
25.00
REPAIRS/MAINTENANCE
TUBE ,RIDING MOWER TIRE/AIRPORT
25 . 00
REG. CHECK
25.00CR
0.00
o. oo
25 . 00
01-1304
OUTSTANDING
CHIEF SUPPLY
I 335858
01-1392
PAYMENT
DISCOUNT
CRAWFORD, MORPHY & TILLY , I
I 1 05601
LAND ACQUISITI ON PROF SVC/A 99
R
8/31/2015
30
I 105708
522 - 0 915
PHASE l,SIDEWALK
AIRE 035- 45B/0 4 5- 4 5B GRANT
R
PROJ PROF 99
1, 625 . 01
8/31/2015
I 1057 09
520-0905
PHASE 2,SI DEWALK
5,097.73
CAPITAL OUTLAY
R
PROJ PROF 99
8/31/2015
I 105712
520-0905
5 . 326 . 86
CAPITAL OUTLAY
RUNWAY 33 EXTENSION PROF SV 99
R
8/31/2015
I 105713
522 -09 15
AIRE 035-45B/045-45B GRANT
R
RUNWAY 33 EXTENSION PROF SV 99
11, 07 6.63
8/31/201 5
522-0915
5 ,097 .73CR
PHASE 1, SIDEWALK
5 , 326.8 6
PROJ PROF SV
5,326.86CR
PHAS E 2,SIDEWALK
11,076.6 3
PROJ PROF SV
ll,076 . 63CR
RUNWAY 33 EXTENSION PROF SVC/A
1, 225.24
l , 225.24CR
1,225.24
G/L ACCOUNT
30
5,097 .73
11,076.63
G/L ACCOUNT
30
LAND ACQUISITION PROF SVC/AIRP
5.3 26.86
G/L ACCOUNT
30
1,625 . 0lCR
5,097.73
G/L ACCOUNT
30
1 ,625.01
1,625 . 01
G/L ACCOUNT
AIRE 035- 45B/0 4 5-45B GRANT
REG . CHECK
1,225.24
RUNWAY 33 EXTENSION PROF SVC/A
2 4 . 351.47
24,351.47
24, 3 51.47 CR
0.00
0.00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
7
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
01-0672
BALANCE
l SCOOP COLORADO ROCK/STREE 99
R
8/31/2015
130.00
G/L ACCOUNT
30
520-0610
130.00
COPIER MAINTENANCE,OVERAGES 99
R
8/31/2015
130 . 00
130 . 00CR
130 . 00
0.00
48.5 5
G/L ACCOUNT
10
I 118032
0.00
502-0460
OFFICE EQUIPMENT REPAIRS/MAINT
10
I 118538
503-0460
R
48.55
8/31/2015
I 119264
OFFICE EQT REPAIRS/MAINTENANCE
R
17.00
8/31/2015
I 119485
R
58 .03
8/31/2015
20.82CR
20 . 82
502-0460
COPIER MAINTENANCE,OVERAGES/AD
20. 82
R
20.82
8/31/2015
COPIER MAINTENANCE,OVERAGES/PD
36.00
36.00CR
36.00
G/L ACCOUNT
10
58.03CR
58.03
COPIER MAINTENANCE, OVERAGES 99
502-0460
COPIER MAINTENANCE,OVERAGES/FI
58.03
G/L ACCOUNT
10
17 . OOCR
17 . 00
501-0460
17.00
G/L ACCOUNT
10
4 8.55CR
48.55
G/L ACCOUNT
36 . 00
REG. CHECK
180.40
180.40CR
180. 4 0
0.00
0 . 00
DEPENDABLE AUTOMOTIVE, LLC
PD #6 OIL CHANGE/POLICE
99
R
8/31/2015
33.00
G/L ACCOUNT
10
I 2482
l SCOOP COLORADO ROCK/STREET
DATA COMM
I 114710
I 2277
130 . 00CR
130 . 00
REG. CHECK
01-1627
OUTSTANDING
D & R TRUCKING
I 2937
01-1414
PAYMENT
DISCOUNT
502-0530
REPAIRS/MAINTENANCE
99
33.00
R
502-0530
33.63
8/31/2015
G/L ACCOUNT
10
33 . 00CR
33.00
33.63CR
33.63
REPAIRS/MAINTENANCE
REG. CHECK
33.63
66.63
66.63
66.63CR
o. oo
0.00
8 - 26-2015 10:32 AM
PACKET:
.
PAGE:
8
VENDOR SET:
01
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
OT
GROSS
DISC OT
01-1632
BALANCE
16 GB COMPACT FLASH CARD/PO 99
R
8/31/2015
50.00
10
502-0525
EQUIPMENT REPAIR
50 . 00
16 GB COMPACT FLASH CARD/POLIC
50.00
REG. CHECK
50.00
50.00CR
0 . 00
0.00
ECCO ELECTRIC CO LLC
FIX EFFLUENT FLOW METER/WWT 99
I 1811
R
2,346 . 00
8/31/2015
G/L ACCOUNT
20
511-0774
2,346. 00CR
2,3 4 6 . 00
LIFT STATION/TREAT PLANT
2,3 46.00
REG. CHECK
FIX EFFLUENT FLOW METER/WWTP
2 , 3 46.0 0
2,346.00
2,346.00CR
0 . 00
o.oo
ELLIS BATTERY
I 300577
PD #6 NEW BATTERY/POLICE
99
R
8/31/2015
63.95
10
I 347652
502-0530
REPAIRS/MAINTENANCE
99
63.95
R
502-0530
78.95
8/31/2015
G/L ACCOUNT
10
63.95CR
63.95
G/L ACCOUNT
78.95CR
78 . 95
REPAIRS/MAINTENANCE
78.95
REG . CHECK
01-1377
50.00CR
50.00
G/L ACCOUNT
01-1463
OUTSTANDING
DIGITAL-ALLY
I 1079296
01-1507
PAYMENT
DISCOUNT
142. 90
142.90CR
142. 90
0.00
179 . 00
179.00CR
0.00
ENGINEERING SURVEYS & SERVI
I ESS064454
MONTHLY EFFLUENT ANALYSIS/W 99
R
8/31/2015
G/L ACCOUNT
20
511-0774
179.00
REG. CHECK
179.00
MONTHLY EFFLUENT ANALYSIS/WWTP
17 9. 00
179 . 00CR
179 . 00
o.oo
0.00
8-26-2015 10:32 AM
PACKET:
03903 Regu lar Payments
VENDOR SET :
01
PAGE:
9
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTI ON
BANK
CHECK
STAT
DUE
DT
DISC DT
01 -0102
2 PADLOCKS , CONTROL KEY/WATE 99
R
73 . 31
8/ 31/2015
20
510-0610
73.31
REG . CHECK
73.31CR
2 PADLOCKS,CONTROL KEY /WATER
73.31
73.31CR
73 .31
0.00
113.22
113 . 22CR
0.00
HIGH BROTHERS LUMBER CO
I 746 5
99
18 FIELD PAINT/PARK
R
8/31/2015
113.22
G/L ACCOUNT
50
551-0 615
PARK SUPPLIES & MATERIALS
4 MARKER STRING/STREET
I 8569
99
113 . 22
R
30
520 - 0610
18 F I ELD PAI NT/PARK
27.36
8 /3 1 /201 5
27.36CR
27. 36
G/L ACCOUNT
MATERI ALS & SUPPLIES
27.36
REG. CHECK
4 MARKER STRING/ STREET
140. 58
140 . 58CR
140 . 58
0.00
o.oo
INDEPENDENT SALT COMPANY
I 0112893-IN
R
25.27 TONS ROAD SALT/STREET 99
2,033.48
8/31/2015
30
I 0113 0 96-IN
520 - 06 1 0
2,033 . 48
4 9.91 TONS ROAD SALT/STREET 99
R
I 0113126 - IN
520 - 0610
4,016 . 26
R
24.99 TONS ROAD SALT/STREET 99
520 - 0610
4,016.26CR
4,016.26
8/31/2015
49. 91 TONS ROAD SALT /STREET
2 , 0 1 0.95
2,0l0.95CR
2,010 . 95
G/L ACCOUNT
30
2 5 . 27 TONS ROAD SALT/STREET
4,016.26
8/31/2015
G/L ACCOUNT
30
2 ,033 .4 8CR
2,033 .4 8
G/L ACCOUNT
2,010.95
24 .9 9 TONS ROAD SALT/STREET
8,060 . 69
REG. CHECK
8,060.69
01-1589
OUTSTANDING
73 . 31
G/L ACCOUNT
01-1346
PAYMENT
DISCOUNT
GRAING ER/DEPT 828509778
I 9798955143
01 - 0051
GROSS
BALANCE
8,060 . 69CR
0 . 00
J & S PEST CONTROL LLC
I 201508249880
BUG SPRAY /ADM/PD/FIRE/POOL/ 99
R
8/31/201 5
1 3 0.00
10
501 -0 340
1 30 . 00CR
13 0.00
G/L ACCOUNT
GROUNDS - BLDG/CLEAN/MAINT
20.00
BUG SPRAY/ ADM / PD/ FIRE/ AIRPORT
0 . 00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
10
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTI ON
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
BALANCE
OUTSTANDING
10
502-0340
20.00
BUG SPRAY/ADM/PD/FIRE/AIRPORT
10
503 - 034 0
45. 00
BUG SPRAY/ ADM/PD/FIRE/AIRPORT
50
551-0340
20.0 0
30
522-0340
GROUNDS-BLDG/CLEAN/ MAINT
25 . 00
REG. CHECK
01-0010
PAYMENT
DISCOUNT
130.00
130.00CR
130.00
0.00
JACKS SPORTING GOODS
I 3 96100
1 0 BAGS CONCRETE/WATER
99
R
8/31/2015
41. 90
G/L ACCOUNT
20
I 3961 03
510 - 0610
10 BAGS CONCRETE/ STREET
99
41. 90
R
8/31/2015
I 3 96197
520-0610
PAINT BRUSHES,ROCK RAKES/ST 99
I 396199
520-0610
41. 90
R
8/31/2015
I 396226
99
41. 35
R
8/31/2015
I 3962 52
99
15. 37
R
8/31/2015
I 396301
EQUIPMENT REPAIRS/MAINTENANCE
R
87. 87
I 396380
GROUNDS -BLDG/CLEAN/MAINT
64.63
R
8/31/2015
FIX SCREW PUMP GREASE LINES 99
I 396476
511-0610
1 6 .2 0
16.20
R
I 396636
151.23
R
8/31/2015
51. 67CR
51. 67
LIME, HAND TOOL/STREET
520-0610
FIX SCREW PUMP GREASE LINES/WW
51.67
99
5 1. 67
R
8/31/2015
2 ROLLS FLASHI NG ,TAR/STREET
3 1. 88
G/L ACCOUNT
30
151.23CR
151. 23
2 ROLLS FLASHING,TAR/STREET 99
520-0610
16.20CR
PIPES , COUPLERS,REDUCERS/AIRPOR
151. 23
8/31/2015
G/L ACCOUNT
30
FLEX PIPE, PIPE, MORTAR, TOOLS/AI
16 .20
G/L ACCOUNT
20
64 . 63CR
64. 63
PIPES,COUPLERS,REDUCERS/AIR 99
522-0 340
HOSE & ACCESSORI ES /PARK
64.63
8/31/2015
G/L ACCOUNT
30
87. 87CR
87.87
FLEX PIPE,PIPE, MORTAR ,TOOLS 99
522 - 0340
HORNET SPRAY/PARK
87.87
G/L ACCOUNT
30
l5.37CR
1 5 . 37
HOSE & ACCESSORIES/PARK
551-0650
PAINT BRUSHES , ROCK RAKES/STREE
15.37
G/L ACCOUNT
50
41.35CR
41.35
HORNET SPRAY/PARK
551-0615
10 BAGS CONCRETE/STREET
41.35
G/L ACCOUNT
50
41. 9 0CR
41. 90
G/L ACCOUNT
30
10 BAGS CONCRETE/WATER
41. 90
G/L ACCOUNT
30
41.90CR
41.90
31. 88CR
31.88
31.88
LIME , HAND TOOL/STREET
0.00
8-26 - 2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
11
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
BALANCE
REG. CHECK
01-0 190
CITY CLERK MEETING SUPPLIES 99
R
8/31/2015
54 4. 00
544 . 00CR
544 .0 0
0.00
30.88
G/L ACCOUNT
10
I 201508249882
501-0440
SUPPLIES
MATERIALS
~
CITY CLERK MEETING SUPPLIES 99
10
30 . 88
R
501-0440
30.88CR
CITY CLERK MEETING SUPPLIES/AD
65.97
8/31/2015
65.97CR
65.97
SUPPLIES
MATERIALS
~
65.97
REG. CHECK
CITY CLERK MEETING SUPPLIES/AD
96.85
96 .85
96 . 85CR
o.oo
o.oo
LAKE AVIATION CENTER, LLC
I 092015 - 1
UTILITY REIMBURSEMENT/AIRPO 99
R
225.00
9/01/2015
225.00CR
225.00
G/L ACCOUNT
30
522-0320
ELECTRICITY
30
522-0430
TELECOMMUNICATIONS
85.00
UTILITY REIMBURSEMENT/AIRPORT
140.00
UTILITY REIMBURSEMENT/AIRPORT
REG. CHECK
225.00
225.00CR
225.00
o.oo
100.00
100.00CR
0 . 00
LAKE OF THE OZARKS MAJOR CA
I 2015
MEMBERSHIP DUES/POLICE
99
R
8/31/2015
100 .00
G/L ACCOUNT
10
502-0560
ASSOCIATION DUES
100.00
REG. CHECK
01-0020
0 . 00
30.88
G/L ACCOUNT
01- 0604
OUTSTANDING
KROGER-DILLON CUSTOMER CHAR
I 2 0 1508249881
01-1207
PAYMENT
DISCOUNT
MEMBERSHIP DUES/POLICE
100.00
100.00CR
100.00
0.00
LAKE SUN LEADER
I 19404
SOLID WASTE,RECYCLABLES BID 99
R
8/31/2015
47.25
G/L ACCOUNT
10
I 6079186
501- 072 0
DISPLAY AD/ADM
LEGAL NOTICES
99
47.25
R
8/31/2015
501-0720
SOLID WASTE,RECYCLABLES BID/AD
25.00
25.0 0
G/L ACCOUNT
10
47.25CR
4 7 .2 5
LEGAL NOTICES
25 . 00
DI SPLAY AD/ADM
25.00CR
0 . 00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
12
VENDOR SEQUENCE
VENDOR
ITEM NO#
I SMOKE TESTING
DESCRIPTION
BANK
CHECK
STAT
PUBLIC NOTICE,SMOKE TESTING 99
R
DUE
DT
GROSS
DISC DT
BALANCE
8/31 /2015
106.00
OFFICE EXPENSE
510-0440
106 . 00
REG. CHECK
01-0805
106 . 00CR
PUBLIC NOTICE.SMOKE TESTING/WA
178.25
178 .25CR
178.25
o.oo
#2 RED DIESEL/STREET
99
R
8/31/2015
l,875.64
30
520-0510
l,875 . 64CR
1,875.64
G/L ACCOIJNT
GAS & OIL
1,875.64
#2 RED DIESEL/STREET
l,875.64
REG. CHECK
1,875.64CR
1,875.64
RETURNED SHIRTS,SPECIAL OLY 99
R
8/31/2015
18.74
10
I 304538
502-0410
POSTAGE
SHIP EFFLUENT SAMPLES/WWTP
18.74
R
99
8/31/2015
I 304567
511-0774
10 ROLLS CASH REGISTER TAPE 99
I 304641
551-0440
13.05
R
7 . 90CR
7.90
OFFICE SUPPLIES
HP 61 BLACX INK CARTRIDGE/P 99
551-0440
SHIP EFFLUENT SAMPLES/WWTP
7.90
8/31/2015
7 .90
R
8/31/2015
1 0 ROLLS CASH REGISTER TAPE/PO
31.95
G/L ACCOIJNT
50
13.05CR
13.05
G/L ACCOIJNT
50
RE TORNED SHIRTS,SPECIAL OLYMPI
13. 05
G/L ACCOUNT
20
18. 74CR
18.74
G/L ACCOUNT
31. 95CR
31.95
OFFI CE SUPPLIES
31.95
REG. CHECK
I 415
o.oo
o.oo
LAKESIDE OFFICE SUPPLY
I 304255
01-0741
0.00
LAKELAND PETROLEUM CO
I 75011
01 - 0005
OUTSTANDING
106.00
G/L ACCOUNT
20
PAYMENT
DISCOUNT
HP 61 BLACX INK CARTRIDGE/POOL
71. 64
71. 64CR
71. 64
0.00
100.00
100.00CR
o.oo
LAND O'LAKES INSURORS
BOND RENEWAL/ADMIN
99
R
8/31/2015
100.00
G/L ACCOUNT
10
501-0765
INSURANCE
100 . 00
REG. CHECK
BOND RENEWAL/ADMIN
100.00
100.00CR
100.00
o.oo
0 . 00
8-26-2015 1 0 : 32 AM
PACKET1
03903 Regu lar Payments
VENDOR SET:
01
PAGE :
13
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
01-0103
BALANCE
1000 UNIFORM CITATIONS/POLI 99
R
8/31/2015
307.00
G/L ACCOUNT
10
502 -044 0
307.00
R
E.COLI ANALYSIS,EFF BOD/WWT 99
20
511-077 4
LIFT STATION/ TREAT PLANT
99
70.00
R
511-0774
99
35. 00
R
8 /3 1 /2015
511-0774
511-0774
LIFT STATI ON/TREAT PLANT
35.00
R
99
8/3 1 /2015
35. 00
R
99
8/3 1/20 1 5
99
35 . 00
R
8/31/2015
8 SAMPLE BOTTLES/WATER
510 -0 610
E. COLI ANALYSIS/WWTP
35 . 00CR
BOD EFFLUENT ANALYSIS / WWTP
70 .00
70.00CR
70 . 0 0
70.00
R
99
8 /31/2015
G/L ACCOUNT
20
35.00CR
35 . 00
E .COLI, BOD ANALYSIS/WWTP
511-0774
BOD INFLUENT ANALYSIS /WWTP
35.00
G/L ACCOUNT
20
35 . 00CR
35 . 00
BOD EFFLUENT ANALYSIS/WWTP
511 - 077 4
E.COLI ANALYSIS/WWTP
35 . 00
G/L ACCOUNT
20
35.00CR
35.00
E . COLI ANALYSIS/WWTP
20
70.0 0CR
E.COLI ANALYSIS,EFF BOD/ WWTP
35.00
G/L ACCOUNT
I 20228
0 . 00
35 . 00
BOD INFLUENT ANALYSIS/WWTP
20
I 20220
o.oo
35 . 00
8/31/2015
G/L ACCOUNT
I 20202
307.00CR
307.00
70 .00
E.COLI ANALYSIS/WWTP
20
I 20195
307.00
70 . 00
8/31/2015
G/L ACCOUNT
I 20182
1000 UNI FORM CITATIONS/POLICE
MCDUFFEY LAB
G/L ACCOUNT
I 20 168
307.00CR
307.00
REG. CHECK
I 20087
OUTSTANDING
LAW ENFORCEMENT SYSTEMS
I 190441
01-0080
PAYMENT
DISCOUNT
E.COLI, BOD ANALYSIS /WWTP
140.00
1 40 . 00CR
1 4 0.00
REG. CHECK
1 4 0.00
8 SAMPLE BOTTLES/WATER
4 20.00
420 . 00CR
4 20.00
0 . 00
0 . 00
8-26-2015 10:32 JIM
PACKET:
VENDOR SET:
01
PAGE:
14
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
BALANCE
PAYMENT
MHC KENWORTH INC
01- 1723
I R00254100001439
REPAIRS,ENGINE,RESCUE 311/F 99
R
l,546 .7 6
8/31/2015
10
503-0530
l,546.76CR
1,546.76
G/L ACCOUNT
REPAIRS/MAINTENANCE
1,546.76
REG. CHECX
REPAIRS,ENGINE,RESCUE 311/FIRE
l, 546. 76
l, 546. 76CR
MIDWEST POOL AND COURT CO .
I 59998
POOL CHEMICALS/POOL
99
R
8/31/2015
904.85
G/L ACCOUNT
50
551-0615
904.85
POOL CHEMICALS/POOL
904.85
904.85CR
904.85
0 . 00
405.00
405 . 00CR
ANNL CALIBRATION,RADAR UNIT 99
R
8/31/2015
G/L ACCOUNT
10
502 - 0530
405.00
REPAIRS/MAINTENANCE
405 . 00
REG. CHECK
ANNL CALIBRATION,RADAR UNITS/P
405.00
405.00CR
405.00
0.00
40 LOCATES/WATER
99
R
8/31/2015
52.00
G/L ACCOUNT
20
510-0430
52.00CR
52.00
TELECOMMUNICATIONS
52.00
REG. CHECK
40 LOCATES/WATER
52.00
52.00CR
52.00
I 4463
0 .00
MISSOURI ONE CALL SYSTEM, I
I 5070087
01-0074
o.oo
MIDWEST RADAR & EQUIPMENT
I 155803
01- 1043
904.85CR
904.85
REG. CHECX
01-0386
o.oo
o.oo
1,546. 76
01 - 1369
OUTSTANDING
DISCOUNT
0 . 00
0.00
MOTOR HUT
TRIMMER REPAIR/PARK
99
R
8/31/2015
50
551-0650
143. 04
l43.04CR
143.04
G/L ACCOUNT
REG. CHECK
143. 04
TRIMMER REPAIR/PARK
143.04
143.04CR
143.04
0.00
0.00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
15
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
0 1-1724
I 1367
BALANCE
OLD STYLE HANDWHEEL HANDL/P 99
50
R
384. 25
8/31/2015
551-0650
384.25
CONCESSION SUPPLIES /POOL
50
99
R
8/31/2015
551-0441
CONCESSION SUPPLIES
CONCESSION SUPPLIES/POOL
50
843. 05
R
99
8/31/2015
551 -0441
CONCESSION SUPPLIES
99
188.4 5
R
8/31/2015
843.05
843. 05CR
551-0441
551 -0441
99
R
CONCESSION SUPPLIES
99
281. 80
R
8/31/2015
CONCESSION SUPPLIES
99
71.00
R
8/31/2 0 15
71.00CR
CONCESSION SUPPLIES / POOL
9.95
9 . 95CR
9 . 95
CONCESSION SUPPLIES
9 . 95
1,535 . 20
REG. CHECK
1,53 5 . 20
I 68093
281.80CR
71.00
551-0441
71. 00
G/L ACCOUNT
50
1 40.95CR
281.80
551-0441
188.45CR
CONCESSION SUPPLIES/ POOL
281. 80
8/31/2015
G/L ACCOUNT
50
140 . 95
140.95
CONCESSION SUPPLIES
50
01-118 0
o.oo
140.95
G/L ACCOUNT
I 2706
o.oo
188.45
50
I 2685
384.25CR
384.25
188.45
G/L ACCOUNT
I 2671
384.25
843.05
G/L ACCOUNT
I 2661
OLD STYLE HANDWHEEL HANDL/ POO
NELSON DISTRIBUTING
G/L ACCOUNT
I 2657
384 . 25CR
384.25
REG. CHECK
I 2606
OUTSTANDING
MY PARK SUPPLY LLC
G/L ACCOUNT
01-0778
PAYMENT
DISCOUNT
l,535.20CR
0.00
0.00
NEWMAN, COMLEY & RUTH
LEGAL SVC,MULBERRY WELL/WAT 99
R
8/31/2015
20
510-0790
320.00
320.00CR
320 . 00
G/L ACCOUNT
PROFESSIONAL FEES
REG . CHECK
320.00
LEGAL SVC,MULBERRY WELL/WATER
320 . 00
320.00CR
320.00
o.oo
0.00
8 - 26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
16
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANX
CHECK
STAT
DUE
DT
GROSS
DISC DT
01-0376
BALANCE
FIRE PREV WEEK POSTERS,BANN 99
R
8/31/2015
73 .4 0
10
503-0600
73.4 0CR
73 .40
G/L ACCOUNT
73.40
REG. CHECK
FIRE PREV WEEK POSTERS.BANNERS
73.40
73.40
73.40CR
0.00
0.00
O'REILLY AUTO PARTS
I 4044 -439035
PD6 BATTERY CABLE END/POLIC 99
R
8/31/2015
3.61
G/L ACCOUNT
10
I 4 0 44-44 0312
502 - 0530
REPAIRS/MAINTENANCE
2 34/78 PRM BATTERIES , LS/WW 99
20
I 4044 - 442224
511-0530
3.61
R
8/31/2015
I 4044-442860
204.62
REPAIRS/MAINTENANCE
R
I 4 044-443138
87.06
REPAIRS/MAINTENANCE
99
R
8/3 1/2015
REPAIRS/MAINTENANCE
2 HI POWER BELTS,STREET SAW 99
I 4 044-445145
522-0 530
1 0 . 59
10.59
R
8/31/2015
REPAIRS/MAINTENANCE
AIR FILTER, 317 ,COMPARTMENT
503 - 0530
10 . 59CR
V- BELT STREET SAW/STREET
l4 .08
14.08CR
14.08
14 .08
R
99
8/31/2015
2 HI POWER BELTS,STREET SAW/ST
18 . 87
G/L ACCOUNT
lO
12 QT OIL,2 OIL FILTERS/WWTP
10.59
G/L ACCOUNT
30
87.06CR
87 . 06
V-BELT STREET SAW/STREET
522-0530
2 34 /78 PRM BATTERIES,LS/WWTP
87. 06
8/31/2015
G/L ACCOUNT
30
204.62CR
204.62
12 QT OIL,2 OIL FILTERS/WWT 99
511-0530
PD6 BATTERY CABLE END/POLICE
204.62
G/L ACCOUNT
20
3.61CR
3.61
G/L ACCOUNT
18 . 87CR
18 . 87
18.87
REPAIRS/MAINTENANCE
REG. CHECK
Ol-1096
OUTSTANDING
NPPA-NATIONAL FIRE PROTECT!
I 6489110Y
01-0003
PAYMENT
DISCOUNT
AIR FILTER,317,COMPARTMENT LIG
338.83
338 . 83CR
338 . 83
0.00
0.00
OCCUPATIONAL MEDICINE CLINI
I 201508249885
RANDOM DRUG SCREENING/ADMIN 99
R
8/31/2015
48.0 0
G/L ACCOUNT
10
501-0775
48.00CR
48.0 0
DRUG SCREEN/PHYSICALS
REG. CHECK
48.00
RANDOM DRUG SCREENING/ ADMIN
48.00
48.00
4 8. OOCR
0.00
o.oo
8-26-2015 1 0 :32 AM
PACKET:
VENDOR SET:
01
PAGE:
17
VENDOR SEQUENCE
VENDOR
ITEM NO#
BANK
DESCRIPTION
CHECK
STAT
DUE
DT
GROSS
DISC DT
01-0424
BALANCE
99
R
8/31/2015
64 . 50
50
I 25461729
551-0441
64.50
CONCESSION SUPPLIES
R
99
I 25464783
551 - 0441
CONCESSION SUPPLIES
551-0441
6 4 .50CR
64.50
64.50
R
99
86.00
8/31/2015
G/L ACCOUNT
50
64.50
8/31/2015
G/L ACCOUNT
50
64 . 50CR
64. 50
G/L ACCOUNT
86.00CR
86.0 0
86.00
CONCESSION SUPPLIES
REG. CHECK
215.00
215.00CR
215 . 00
0.00
o.oo
PSC COMPUTERS
I 00004865
FIX COMPUTER APTER STORM/WW 99
R
8/31/2015
30.00
20
511-0460
30.00CR
30 . 00
G/L ACCOUNT
30.00
REG. CHECK
FIX COMPUTER APTER STORM/WWTP
30 .0 0
30.00
01-16 96
OUTSTANDING
OZARKS COCA-COLA
I 25458874
01-1466
PAYMENT
DISCOUNT
30.00CR
0.00
o.oo
PUD LLC
I 2217
RED GREASE,WEED KILLER/WWTP 99
R
8/31/2015
20
511-0610
1,256.59
1,256.59
REG. CHECK
RED GREASE,WEED KILLER/WWTP
1,256.59
1,256. 5 9
0 1 -1701
I 29195
l,256 . 59CR
1 , 256.59
G/L ACCOUNT
l,256.59CR
0.00
o.oo
RDG PLANNING & DESIGN
COMP PLAN THRU 06.30.15/ADM 99
R
8/3 1 /2015
50
550-0945
9,000.00
9,000.00CR
9,000.00
G/L ACCOUNT
OTHER CAPITAL PROJECTS
REG . CHECK
9 ,000.00
COMP PLAN THRU 06.30.15/ADMIN
9,000.00
9,000.00
9,000.00CR
0.00
0 .00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
18
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
GROSS
OT
DISC OT
01-0648
BALANCE
SIDE COVER/POOL
99
R
8/31/2015
38 . 33
G/L ACCOUNT
50
551-0650
38.33CR
38 . 33
38.33
REG. CHECK
SIDE COVER/POOL
38 .33
38 .33
38.33CR
o.oo
0.00
RIVER CITY SPECIALTY
I I034285
18" CULVERT BAND/AIRPORT
99
R
25.00
8/31/2015
G/L ACCOUNT
30
522-0340
25. OOCR
25.00
GROUNDS-BLOG/CLEAN/MAINT
25.00
REG. CHECK
18 " CULVERT BAND/AIRPORT
25.0 0
25.00
01-0530
OUTSTANDING
RECREATION SUPPLY COMPANY
I 289199
01 - 1292
PAYMENT
DISCOUNT
25.00CR
0.00
SAVE A LOT
I 201508249886
99
R
8/31/2015
2.97
G/L ACCOUNT
50
I 201508249887
551-0441
CONCESS ION SUPPLIES
99
2.97
R
I 201508249888
551-0441
CONCESS ION SUPPLIES
I 201508249889
551-0441
99
24.82
R
8/31/2015
I 201508249890
CONCESSION SUPPLIES
99
5.88
R
8/31/2015
I 201508249891
99
R
9.16
I 201508249892
CONCESSION SUPPLIES
99
20.33
R
8/31/2015
2.67CR
2.67
CONCESSION SUPPLIES
CONCESSION/CLEAN SUPPLIES/P 99
551-0441
CONCESSION SUPPLIES /POOL
2. 67
2 . 67
R
8/31/2015
5.64
G/L ACCOUNT
50
20.33CR
20.33
551-0441
CLEANING SUPPLIES/POOL
20 . 33
8/31/2015
G/L ACCOUNT
50
9.16CR
9.16
551-0441
9.16
G/L ACCOUNT
50
5.88CR
5.88
551-0340
5.88
G/L ACCOUNT
50
24 . 82CR
24.82
G/L ACCOUNT
50
24.82
8/31/2015
G/L ACCOUNT
50
2.97CR
2.97
5.64CR
5.64
CONCESSION SUPPLIES
2.67
CONCESSION/CLEAN SUPPLIES/POOL
o.oo
8-26-2015 10: 32 AM
PACKET:
0390 3 Regular Payments
VENDOR SET:
01
PAGE:
19
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
GROSS
DT
DISC DT
50
551 - 0340
BALANCE
2.97
REG. CHECK
71.47
1/4 PAGE AD FALL 2015/ADMIN 99
R
4 4 0.00
8/31/2015
G/L ACCOUNT
10
501-0725
440. 00CR
ECONOMIC DEVELOPMENT PROMOTION
440.00
1 / 4 PAGE AD FALL 2 015/ADMIN
44 0 .00
440. 00CR
440. 00
0.00
252.00
2 52 . 00CR
o.oo
SPRINGFI ELD PETROLEUM SERVI
ELECTRIC SEAL UNDER AVGAS P 99
I 6111
R
8/31/2015
G/L ACCOUNT
30
522 - 0340
252 . 00
252.00
GROUNDS - BLDG/CLEAN/ MAINT
REG. CHECK
c
0 . 00
0.00
44 0.00
REG. CHECK
01- 0641
71.47CR
SHOWCASE PUBLISHING, I NC.
I 28130
01 -1685
OUTSTANDING
DISCOUNT
CONCESSION/CLEAN SUPPLIES/POOL
71.47
01-0971
PAYMENT
ELECTRIC SEAL UNDER AVGAS POMP
252.00
252.00CR
252 . 00
o.oo
STAPLES CONTRACT & COMMERCI
327380 5 818
RETURN BZ CARD HOLDER/ADMIN 99
R
6/18/2015
6.99CR
10
I 3273805819
501-0440
BLDG CLEANING SUPPLIES/ADM/ 99
6.99CRRETURN BZ CARD HOLDER/ADMIN
R
87.66
8/31/2015
G/L ACCOUNT
I 3273805 820
10
501- 0340
GROONDS - BLDG/CLEAN/MAINT
4 3.83
BLDG CLEANING SUPPLIES/ADM/PD
10
502 - 034 0
GROUNDS-BLDG/CLEAN/ MAINT
43.83
BLDG CLEANING SUPPLIES/ADM/PD
PRINTER I NK,TOILET PAPER/PO 99
R
8/3 1 /2 01 5
146 . 59
50
551-0340
GROUNDS-BLDG/CLEAN/ MAINTENANCE
50
551-0440
OFFICE SUPPLIES
PRINTER INK,STAPLER/ADMIN
10
501 -0 440
99
R
45 . 77
PRINTER INK,TOILET PAPER/POOL
100.82
PRINTER INK , TOILET PAPER/POOL
8/31/2015
116.82
PARCHMENT PAPER/POLICE
502-0440
116 . 82CR
116.82
99
1 16.82
R
8/31/2015
PRINTER INK, STAPLER/ADMIN
18.39
18.39CR
18.39
G/L ACCOUNT
10
146. 59CR
146. 59
G/L ACCOUNT
I 3273805822
87 . 66CR
87 . 66
G/L ACCOUNT
I 3273805821
6 . 99
6.99CR
G/L ACCOUNT
18 . 39
PARCHMENT PAPER/POLICE
0.00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
20
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
I 3273 805823
PENS/POLICE
99
R
BALANCE
8/31/2015
I 3273805824
502-044 0
PENS,INX,STAPLES,SCISSORS,N 99
I 3273805825
502 - 0440
28.72
R
8/31/2015
I 3273805826
140 . 92
99
R
99
R
89.77
8/31/2015
54 .16CR
54.16
GROUNDS - BLDG/CLEAN/MAINTENANCE
54.16
FLOOR CLEANER/POOL
676.04
676.04CR
676.04
0.00
920.00
920.00CR
0 . 00
STEPHENS PUBLISHING CO
I 23522
FIRE SAFETY PROMO SUPPLIES/ 99
R
8/31/2015
920.00
G/L ACCOUNT
10
503 - 0600
920 . 00
REG . CHECK
01-1672
54.16
REG. CHECK
01-0810
89.77CR
89. 77
FLOOR CLEANER/POOL
551-0340
PENS,INK,STAPLES,SCISSORS,NOTE
89.77
8/31/2015
G/L ACCOUNT
50
140.92CR
140.92
551-0340
PENS/POLICE
140. 92
G/L ACCOUNT
50
28. 72CR
28.72
G/L ACCOUNT
10
OUTSTANDING
DISCOUNT
28. 72
G/L ACCOUNT
10
PAYMENT
FIRE SAFETY PROMO SUPPLIES/FIR
920 . 00
920.00CR
920 . 00
0 .00
351.00
351.00CR
0 . 00
SWANK MOTION PICTURES, INC
I 2074321
PIRATES MOVIE,DIVE IN/POOL
99
R
8/31/2015
351. 00
G/L ACCOUNT
50
I 2079292
551-0725
PROMOTIONAL EXPENSE
JAWS MOVIE,DIVE IN/POOL
351. 00
R
99
8/31/2015
G/L ACCOUNT
50
551-0725
PIRATES MOVIE,DIVE IN/POOL
351. 00
351. OOCR
351.00
PROMOTIONAL EXPENSE
REG. CHECK
351. 00
JAWS MOVIE,DIVE IN/POOL
702.00
702.00CR
702.00
0.00
0.00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
21
VENDOR SEQUENCE
VENDOR
ITEM NO#
BANK
DESCRIPTION
CHECK
STAT
DOE
DT
GROSS
DISC DT
01-0008
PAYMENT
BALANCE
TYLER TECHNOLOGIES, INC
I 025 - 129576
SOFTWARE LICENSE/ADM/WATER/ 99
R
8/31/2015
12,466.92
I 025 - 132153
12,466.92CR
12,466.92
G/L ACCOUNT
10
501-0460
OFFICE EQUIPMENT REPAIRS /MAINT
6,233.46
SOFTWARE LICENSE/ADM/WATER/WWT
20
510-0460
OFFICE EQUIPMENT REPAIRS/MAI NT
2,493.38
20
511-0460
2,493.38
30
520-0460
1,246.70
HANDHELD METER INTERFACE SO 99
R
8/31/2015
774. 59
20
510-0460
774. 59CR
774. 59
G/L ACCOUNT
OFFICE EQUIPMENT REPAIRS /MAINT
774 . 59
REG . CHECK
HANDHELD METER INTERFACE SOFTW
13,241.51
13, 241. 51CR
13, 241. 51
01-0011
OUTSTANDING
DISCOUNT
o.oo
UNIFIRST CORPORATION
I 225 2925621
UNIFORM SVC/PARK/STREET/WAT 99
R
70.30
8/31/2015
I 225 2925622
50
551-0210
UNIFORMS
6.91
20
510 - 0210
UNIFORMS
23 .87
UNIFORMS/WATER
30
520 - 0210
UNIFORMS
39.52
UNIFORMS/STREET
UNIFORM SERVICE/WWTP
99
R
8/3 1/2015
I 225 2927012
51 1 -0210
31. 50
UNIFORMS
31. 50
R
8/31/2015
551 - 0210
UNIFORMS
6.91
20
510-0210
UNIFORMS
23. 87
UNIFORMS/WATER
30
520-0210
UNIFORMS
39.52
UNIFORMS/STREET
99
R
8/31/2015
I 225 292842 7
31. 50
UNIFORMS
R
8/31/2015
UNIFORMS/SEWER
70.30
551 - 0210
UNIFORMS
6.91
20
510-0210
UNIFORMS
23.87
UNIFORMS/WATER
30
520 - 0210
UNIFORMS
39.52
UNIFORMS/STREET
99
R
8/31/2015
UNIFORMS/PARK
31. 50
31.50
G/L ACCOUNT
511-0210
70. 30CR
7 0 .30
50
20
31. 50CR
31. 50
G/L ACCOUNT
I 225 2928428
UNIFORMS/PARK
31.50
G/L ACCOUNT
511 - 0210
70.30CR
70.30
50
20
31. 50CR
UNIFORMS/SEWER
70.30
G/L ACCOUNT
I 225 2927013
UNIFORMS/PARK
31. 50
G/L ACCOUNT
20
70 . 30CR
70.30
G/L ACCOUNT
UNIFORMS
31. 50
UNIFORMS/SEWER
3l.50CR
o.oo
8-26-2015 1 0:32 AM
PACKET:
VENDOR SET:
01
PAGE:
22
VENDOR SEQUENCE
VENDOR
I TEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
GROSS
DISC DT
I 225 2929819
UNIFORM SVC/PARK/STRJ!.ET/WAT 99
R
BALANCE
79.23
8/31/2015
50
551-0210
UNIFORMS
12.52
UNIFORMS/PARK
20
510-0210
UNIFORMS
27.59
UNIFORMS/WATER
30
520-0210
UNIFORMS
39.02
UNIFORMS/STREET
99
R
8/31/2015
33.50
G/L ACCOUNT
20
511-0210
79.23CR
33.50CR
33.50
33.50
UNIFORMS
REG. CHECK
01 - 0014
OUTSTANDING
79.23
G/L ACCOUNT
I 225 2929820
PAYMENT
DISCOUNT
UNIFORMS/SEWER
418.13
4 18.13CR
418.13
o.oo
WALMART COMMUNITY BRC
I 201508259893
EMP POOL PARTY SUPPLIES/ADM 99
R
8/31/2015
34.71
G/L ACCOUNT
10
I 201508259894
501 - 0440
COFFEE,CRJ!.AMER,PLATES,NAPKI 99
34. 71
R
I 201508259895
502-0440
MDT CLASS REFRESHMENTS/PD
I 201508259896
502 - 0440
99
34.55
R
8/31/2015
I 201508259897
13.98
R
8/31/201 5
I 201508259898
49. 74
R
8/31/2015
4 CASES WATER/POLICE
I 201508259899
502-0440
122.56
99
122. 56
R
8/31/2015
122. 5 6CR
2 KEYS,HARD DRIVE PD #llO/PD
10.96
1 0. 96CR
10.96
10.96
SUPPLIES & MATERI ALS
WATER, ROLLS PLASTIC,DUCT TA 99
R
4 CASES WATER/POLICE
85.10
8/31/2015
85.lOCR
85.10
G/L ACCOUNT
I 201508259900
KLEENEX,16GB FLASH DRIVES/PD
122.56
G/L ACCOUNT
10
49.74CR
49.74
2 KEYS,HARD DRIVE PD #10/PD 99
502 -0440
MDT CLASS REFRJ!.SllMENTS/PD
49 . 74
G/L ACCOUNT
10
l3.98CR
13. 98
KLEENBX,16GB FLASH DRIVES/P 99
502 -0440
COFFEE,CREAMER,PLATES,NAPKINS,
13.98
G/L ACCOUNT
10
3 4.55CR
34.55
G/L ACCOUNT
10
EMP POOL PARTY SUPPLIES/ADMIN
34.55
8/31/2015
G/L ACCOUNT
10
34.71CR
34.71
10
50 3 - 0530
REPAIRS/MAINTENANCE
57. 70
WATER, ROLLS PLASTIC,DUCT TAPE/
10
503-0610
27.40
WATER, ROLLS PLASTIC ,DUCT TAPE/
CONTACT CEMENT,COPY PAPER/S 99
R
8/31/2015
1 2 . 91
G/L ACCOUNT
30
520-0440
12.91CR
12.91
SUPPLIES/MATERIALS
12.91
CONTACT CEMENT,COPY PAPER/STRE
0.00
8-26-2015 10:32 AM
PACKET:
VENDOR SET:
01
PAGE:
23
VENDOR SEQUENCE
VENDOR
ITEM NO#
BANK
DESCRIPTION
CHECK
STAT
DUE
DT
GROSS
DISC DT
I 201508259901
BLOCKS/STREET
99
R
BALANCE
8/31/2015
74. 20
I 201508259902
520-0610
74.20
R
LAWN MOWER FLAT REPAIR/PARK 99
I 201508259903
551 -0530
VEHICLE REPAIRS/MAINTENANCE
COMP PLAN,ADMIN SUPPLIES/AD 99
R
9.25
8/31/2015
50
550-0945
OTHER CAPITAL PROJECTS
39.46
COMP PLAN,ADMIN SUPPLI ES/ADM
10
501-0440
91.12
COMP PLAN,ADMIN SUPPLIES/ADM
COFFEE, PAPER TOWELS.GLOVES, 99
R
8/31/2015
93 . 94
93.94CR
93.84
20
511-0440
OFFICE EXPENSE
16.88
COFFEE,PAPER TOWELS,GLOVES ,RUB
20
511-0340
76.96
COFFEE,PAPER TOWELS,GLOVES,RUB
2 CASES WATER,MEETINGS/ADMI 99
10
R
7.00
8/31/2015
501-0440
WEED KILLER/PARK
50
551-0340
7.00
R
99
8/31/2015
94.52
94.52
R
99
8/31/2015
G/L ACCOUNT
551-0340
2 CASES WATER,MEETINGS/ADMIN
94 . 52CR
94.52
10 GAL WEED KILLER/PARK
50
7.00CR
7.00
G/L ACCOUNT
I 201508259907
130 .58CR
130.58
G/L ACCOUNT
I 201508259906
LAWN MOWER FLAT REPAIR/PARK
130. 58
G/L ACCOUNT
I 201508259905
9.25CR
9.25
G/L ACCOUNT
I 201509259904
74. 20CR
BLOCKS/STREET
9 . 25
8/31/2015
G/L ACCOUNT
50
OUTSTANDING
74.20
G/L ACCOUNT
30
PAYMENT
DISCOUNT
WEED KILLER/PARK
149.20
149. 20CR
149 . 20
REG. CHECK
149.20
10 GAL WEED KI LLER/PARK
923.10
923 . lOCR
923.10
o.oo
0.00
8-26-2015 10:17 AM
A/ P PAYMENT REGISTER
PACKET:
VENDOR SET:
70
PAGE:
2
-SUMMARYT OTA L S
F 0
FUND NO#
70
ND
D I S T R I B 0 T I 0 N
FUND NAME
AMOUNT
CEMETERY FUND
2,500 . 00CR
** TOTALS **
2,500.00CR
-- -- TYPE OF CHECK TOTALS
---GROSS
NUMBER
DISCOUNT
0. 00
0.00
0 . 00
0.00
0.00
0.00
0.00
0 . 00
HAND CHECKS
DRAFTS
2,500 . 00
REG- CHECKS
0.00
0.00
0.00
0 .00
0 . 00
o.oo
2,500 . 00
l
WARNINGS:
0 .00
o. oo
o.oo
2,500. 00
0
0.00
o.oo
NON- CHECKS
ERRORS:
0 . 00
0.00
0 . 00
TOTAL CHECKS TO PRINT:
2,500.00CR
OUTSTANDING
2,500 . 00
EFT
ALL CHECKS
PAYMENT
BALANCE
0
2,500 . 00CR
0.00
0.00
8-26-2015 10:17 AM
PACKET:
VENDOR SET:
70
PAGE:
1
VENDOR SEQUENCE
VENDOR
ITEM NO#
DESCRIPTION
BANK
CHECK
STAT
DUE
DT
DISC DT
70 - 0018
I 4046
GROSS
BALANCE
PAYMENT
OUTSTANDING
DISCOUNT
KOVIAK & SONS TREE SERVICE
TREE REMOVAL,CEMETERY/CEMET 70
R
8/31/2015
70
591-0340
2,500.00
2,500.00CR
2,500.00
G/L ACCOUNT
GROUNDS/BLDG/MAINTENANCE
REG. CHECK
2,500.00
TREE REMOVAL,CEMETERY/CEMETERY
2,500 . 00
2,500.00
2,500.00CR
o.oo
0 . 00

C I T Y O F C A M D E N T O N

Transcription

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