2002. Budgeted - City of Gig Harbor

Transcription

City of
Gig Harbor
2002
Annual Budget
Our vision for the City of Gig Harbor is a community
that is well planned and comprised of identifiable residential
and business neighborhoods that are safe, secure and have access
to high quality municipal services and amenities;
with pedestrian, bicycle, vehicular, and police service
systems that enable people to move safely between neighborhoods,
work places, shopping, and other destinations;
with an economic base that emphasizes professional
employment and business opportunities;
that continuously develops partnership of citizens, city
government, business and education, and that fosters meaningful
involvement and civil exchange of ideas;
that provides an integrated system of natural features, open
space, recreational and cultural opportunities;
that develops and preserves its natural and historical assets,
while adapting to a changing environment; and
whose government is responsive to the needs of its citizens
and serves as a steward of public resources and confidence.
City of Gig Harbor
2002 Annual Budget
City Officials
CITY OFFICIALS
ELECTED
Mayor
Gretchen A. Wilbert
Councilmembers
John Picinich
Steve Ekberg
Derek Young
Jim Franich
Bob Dick
Marilyn Owel
Frank Ruffo
APPOINTED
City Administrator
Police Chief
Community Development Director
Finance Director
City Attorney
City Clerk
Mark E. Hoppen
Mitch Barker
John Vodopich
David Rodenbach
Carol Morris
Molly Towslee
City of Gig Harbor
2002 Annual Budget
TABLE OF CONTENTS
BUDGET MESSAGE
Mayor's Budget Message ................................................................................................. 1
BUDGET SUMMARY
Budget Ordinance................................................................................................. 5
Property Tax Distribution..................................................................................... 9
Organizational Chart .......................................................................................... 10
Budget Process ................................................................................................... 11
Budget Calendar................................................................................................. 14
Budget Document Organization......................................................................... 15
Budget Highlights .............................................................................................. 16
Revenue Highlights ............................................................................................ 17
Personnel Changes ............................................................................................. 19
Budgeted Staffing Levels ................................................................................... 22
Estimate of Ending Fund Balances .................................................................... 23
Municipal Debt................................................................................................... 24
Resource and Expenditure Summaries - All Funds ........................................... 26
GENERAL FUND (Fund 001) ...................................................................................... 29
General Fund Revenue Resource Summary....................................................... 30
Expenditures:
Non-Departmental (Dept. 01) ................................................................ 35
Legislative - City Council (Dept. 02)..................................................... 37
Judicial - Municipal Court (Dept. 03) .................................................... 39
Administration / Finance (Dept. 04) ...................................................... 45
Police (Dept. 06) .................................................................................... 57
Planning & Building (Dept. 14) ............................................................. 66
Parks (Dept. 15)...................................................................................... 76
Building Operations (Dept. 16)............................................................. 84
SPECIAL REVENUE FUND TYPE ............................................................................. 87
Street Operating (Fund 101)............................................................................... 89
Drug Enforcement (Fund 105) ........................................................................... 99
Hotel-Motel Tax (Fund 107) ............................................................................ 101
Property Acquisition (Fund 109)...................................................................... 107
City of Gig Harbor
2002 Annual Budget
General Government Capital Assets (Fund 301) ............................................. 109
Capital Improvement (Fund 305)..................................................................... 112
LID No. 99-1 Project (Fund 307)..................................................................... 114
Impact Fee Trust (Fund 309) ........................................................................... 116
Lighthouse Maintenance (Fund 605) ............................................................... 118
DEBT SERVICE FUND TYPE................................................................................... 120
General Obligation - Sewer Bond Redemption (Fund 203)............................. 122
Limited Tax General Obligation Bond Redemption (Fund 208) ..................... 124
2000 Note Redemption (Fund 209) ................................................................. 126
ENTERPRISE FUND TYPE ....................................................................................... 128
Water Operating (Fund 401) ............................................................................ 130
Sewer Operating (Fund 402) ............................................................................ 138
Sewer Utility Reserve (Fund 407).................................................................... 147
Utility Bond Redemption (Fund 408) .............................................................. 149
Sewer Capital Construction (Fund 410)........................................................... 151
Storm Sewer Operating (Fund 411) ................................................................. 155
Water Capital Assets (Fund 420) ..................................................................... 161
GLOSSARY .............................................................................................................. 165
MAYOR'S BUDGET MESSAGE
January 10, 2002
Honorable City Council and Citizens
City of Gig Harbor
3105 Judson Street
Gig Harbor, WA 98335
Dear City Council and Citizens of Gig Harbor,
It is with great pleasure that I present you the City of Gig Harbor's 2002 budget. This
budget represents hundreds of hours of research and analysis by the staff to assess the
needs of the citizens and allocate city resources in a way to satisfy those needs and
improve the quality of life in Gig Harbor. Most importantly, the budget reflects the
priorities discussed by the City Council this past summer during our retreat and those
developed throughout the public budget preparation process.
The economic slowdown experienced in 2001 is expected to last through at least part
of 2002. The sales tax growth rate in 2000 and 2001 was 12.6% and 20.55%. Growth
occurred in spite of the recession that started in March and is expected to continue
sometime into 2002. Recession is evident in many sectors of the local economy;
however, recession effects are more than mitigated by the construction and subsequent
opening of the Albertson’s and Target stores in Gig Harbor North. In 2001, sales
taxes represented approximately 65% of the General Fund’s revenues, while property
taxes decreased to just 7%. The city must be careful in its reliance on sales taxes due
to their potential volatility.
The total 2002 city budget (comprised of general government, utilities, capital
programs, debt service, special revenue, and reserve funds) is $28,596,422. The 2002
budget represents a 4.6% increase over the 2001 budget.
While this is Gig Harbor’s largest budget since incorporation, the property tax rate is
the lowest in more than 10 years. The regular tax levy rate is expected to be $1.498
per $1,000 of assessed valuation. The impacts of Initiative 747 (I-747) are included in
this budget. This initiative limits annual levy increases to 1%. The cost to the General
and Street funds in 2002 is estimated to be approximately $60,000.
Revenues in 2002 are expected to be approximately $15,473,753. Combined with
$13,122,669 in beginning fund balances, the city has resources of $28,596,422
available for expenditure in 2002. Budgeted operating revenues (total revenues minus
transfers, grants and bond sales) for 2002 are $9,660,000 as compared to $9,269,000
in 2001. This represents a 5% increase in 2002. Taxes make up 56% ($5,347,000)
and charges for services 34% ($3,232,000) of total city-wide operating revenues.
1
Operating Budget
The total operating budget of the city is $10,194,000. This represents an increase of
$275,000 (3.4%) over 2001. The operating budget includes all expenses that are not
classified as capital or inter-fund transfers. These expenses include all personnel
costs, supplies, professional services and intergovernmental costs within the General
and Debt Service Funds, Enterprise Funds (Water, Sewer and Storm) and Special
Revenue Funds (Streets, Drug Investigation, Hotel-Motel, Property Acquisition,
Capital Assets, Capital Improvement, Impact Fee and Lighthouse).
Due to the city’s heavy reliance on sales taxes, the General Fund has been budgeted
conservatively. The ending fund balance is budgeted to be slightly lower than the
2001 budgeted ending fund balance, however it is planned to be 26% higher than the
actual 2000 ending fund balance. Included in this ending fund balance is a one-time
revenue of $1,500,000 from the proceeds of the sale of the existing city hall and
planning building.
Salaries and benefits are 49% of total operating expenses, while services and debt
service are 23% and 22% respectively. These percentages are comparable to prior
years.
This budget includes the addition of the following two full-time equivalent employees
(FTEs):
•
One police officer. The temporary loss of an officer to post September 11
military activity, and the opening of the Gig Harbor North retail stores and
increasing activity in that area demonstrate the need for an additional police
officer. With this addition, the city will have 14 commissioned officers.
Eleven of these will be assigned to general patrol duties.
•
A full-time planner will be hired in the planning department. The addition of
this position enables the two Planning and Building Assistants to focus their
efforts on the advanced technical aspects of their jobs.
The new Civic Center under construction is expected to be complete in mid-August
2002. City operations will move to the new building in late August or September.
Maintenance and operation costs for September through December in the new building
are reflected in the building department of the General Fund. Moving costs are
included in the capital projects fund (fund 301). Annual operating costs for the new
facility are expected to be about $60,000 per year.
The city will continue its support of street trees and planters, as well as provide and
maintain hanging flower baskets along city arterials and at pedestrian rest areas. Also,
a program providing winter holiday decorations along Harborview Drive and one that
provides seasonal banners will be implemented. The seasonal banners will serve to
provide some personalization of the city’s business districts.
2
A contract full-time Tourism Marketing Director position, entirely funded with HotelMotel tax monies, is planned for the 2002 budget. This position was one-half time in
2001. The position will serve as the lead for local media coordination and is expected
to provide a cohesive tourism voice throughout the community. The position will
have a limited administrative budget to pay for expenses.
In addition to maintaining the City’s 2001 street program levels of service - including
street maintenance and repair, pavement markings, shoulder grading, crack sealing,
street cleaning and permits - we plan to resurface approximately four lane miles of city
streets using the chip-seal process that was successful on Judson Street.
The 2002 operating budget for the Water and Sewer Utilities includes a five per-cent
rate increase. This increase will provide approximately $32,000 and $47,000 in
additional revenues for each fund. The increases are needed to keep pace with
increasing operating costs such as electricity and sludge disposal. Rate studies for
each fund are planned in 2002.
Both general government and the Water/Sewer Utility have annual debt service
requirements. The 1987 voted general obligation bonds that financed reconstruction
and expansion of the city’s sewage treatment plant will be paid off in 2002. The city
has levied property taxes in 2001 or 2002 for this debt payment. Principal and interest
for the 1997 limited (non-voted) general obligation bonds in 2002 is $285,000. These
bonds will be paid off in 2006. Interest payments for the 2001 limited general
obligation bonds in 2002 (through 2006) are $391, 685. In addition to interest
payments, principal payments on these bonds begin in 2007.
The Water and Sewer Utility share responsibility for debt service on the 1994 Water
and Sewer Revenue and Refunding Bonds. The 2002 debt service requirement for this
bond issue is $363,000. These bonds will be retired in 2005. Also, the Sewer Utility
has an outstanding State Revolving Fund loan through the Department of Ecology.
This loan will be paid off in 2009 and carries an annual obligation of $86,000.
Capital Budget
The city’s capital budget for 2002 is $10,652,000. The major portion of this budget
($5,600,000) is devoted to completion of the Civic Center.
Grandview Street improvements, including minor widening, curbs, gutters,
sidewalk on one side, storm sewer, asbestos water main replacement, and
landscaping and architectural lighting, will be constructed as a part of the
development of the Civic Center. These improvements, which are estimated to cost
$403,000, will be funded internally and are not included in the Civic Center project
costs.
3
Also, the following street projects are planned for 2001: complete the design and
construction of street improvements for Franklin Avenue from Peacock Hill Road
to Burnham Drive, including the intersection with Fuller Street; purchase and install
architectural street lights along the newly constructed section of Harborview Drive
Street End and continue the installations on Rosedale Street; design street
improvements for 56th Street/Point Fosdick Drive from the Olympic intersection to
the 56th/Olympic intersection; and design and construct a landscape median along
Point Fosdick Drive from Olympic to Harbor Country Lane.
Several projects are planned for the water utility: the water transmission main
extension line from the new 16-inch water line in Burnham Drive east to Woodworth
Avenue; the new water transmission line along Skansie Avenue and 72nd Street, and
the Rushmore water main replacement.
Three major projects are planned for the sewer utility in 2002: the design of the sewer
outfall extension and processing of related permits; design and construction of
capacity improvements at pump station #2 along North Harborview Drive; and design
for replacement of the existing undersized sewer line in Harborview Drive with a new
24-inch line from Novak Street to the new lift station #3. The cost of these projects is
expected to be $700,000.
In closing, I thank everyone involved in the preparation of the 2002 City of Gig
Harbor Budget, especially the citizens of Gig Harbor for their input and support.
Citizen support makes Gig Harbor the very best place in Washington to live, work and
share neighborhoods.
Sincerely,
Gretchen A. Wilbert, Mayor
4
CITY OF GIG HARBOR
ORDINANCE NO. 891
AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF GIG HARBOR,
WASHINGTON, FOR THE 2002 FISCAL YEAR.
WHEREAS, the Mayor of the City of Gig Harbor, Washington completed and placed on
file with the city clerk a proposed budget and estimate of the amount of the moneys required to
meet the public expenses, bond retirement and interest, reserve funds and expenses of
government of said city for the 2002 fiscal year, and a notice was published that the Gig Harbor
City Council would meet on November 12 and November 26, 2001 at 7:00 p.m., in the Council
Chambers in the City Hall for the purpose of making and adopting a budget for 2002 and giving
taxpayers an opportunity to be heard on the budget; and
WHEREAS, the said city council did meet at the established time and place and did
consider the matter of the 2002 proposed budget; and
WHEREAS, the 2002 proposed budget does not exceed the lawful limit of taxation
allowed by law to be levied on the property within the City of Gig Harbor for the purposes set
forth in the budget, and the estimated expenditures set forth in the budget being all necessary to
carry on the government of Gig Harbor for 2002 and being sufficient to meet the various needs
of Gig Harbor during 2002.
NOW, THEREFORE, the City Council of the City of Gig Harbor DO ORDAIN as
follows:
Section 1.
The budget for the City of Gig Harbor, Washington, for the year 2002 is hereby
adopted in its final form and content.
5
Section 2.
Estimated resources, including beginning fund balances, for each separate fund of
the City of Gig Harbor, and aggregate total for all funds combined, for the year 2002 are set forth
in summary form below, and are hereby appropriated for expenditure during the year 2002 as set
forth below:
2002 BUDGET APPROPRIATIONS
FUND / DEPARTMENT
001 GENERAL GOVERNMENT
01 NON-DEPARTMENTAL
02 LEGISLATIVE
03 MUNICIPAL COURT
04 ADMINISTRATIVE/FINANCIAL
06 POLICE
14 PLANNING / BUILDING
15 PARKS AND RECREATION
16 BUILDING
19 ENDING FUND BALANCE
001
TOTAL GENERAL FUND
101
105
107
109
203
208
209
301
305
309
401
402
407
408
410
411
420
605
STREET FUND
DRUG INVESTIGATION FUND
HOTEL-MOTEL FUND
PROPERTY ACQUISITION FUND
'87 GO BONDS - SEWER CONSTRUCTION
LTGO BOND REDEMPTION
2000 NOTE REDEMPTION
GENERAL GOVT. CAPITAL ASSETS
GENERAL GOVT. CAPITAL IMPROVEMENT
IMPACT FEE TRUST
WATER OPERATING
SEWER OPERATING
UTILITY RESERVE
UTILITY BOND REDEMPTION FUND
SEWER CAPITAL CONSTRUCTION
STORM SEWER OPERATING
WATER CAPITAL ASSETS
LIGHTHOUSE MAINTENANCE TRUST
TOTAL ALL FUNDS
Section 3.
AMOUNT
$1,697,500
30,600
298,550
656,400
1,620,961
791,705
503,100
109,800
2,452,459
8,161,075
3,149,186
10,368
293,756
1,482,931
67,684
755,339
1,261,625
5,634,681
449,462
676,800
819,176
1,582,895
650,984
666,814
1,402,851
669,497
859,577
1,721
$ 28,596,422
Attachment "A" is adopted as the 2002 personnel salary schedule.
6
Section 4.
The city clerk is directed to transmit a certified copy of the 2002 budget hereby
adopted to the Division of Municipal Corporations in the Office of the State Auditor and to the
Association of Washington Cities.
Section 6.
This ordinance shall be in force and take effect five (5) days after its publication
according to law.
PASSED by the City Council of the City of Gig Harbor, Washington, and approved by its
Mayor at a regular meeting of the council held on this 26th day of November, 2001.
____________________________
Mayor
ATTEST:
________________________________
Molly Towslee, City Clerk
Filed with city clerk:
Passed by the city council:
Date published:
Date effective:
7
ATTACHMENT "A"
2002 Salary Schedule
POSITION
City Administrator
Chief of Police
Community Development Director
Finance Director
Police Lieutenant
Director of Operations
City Engineer
Planning/Building Manager
Information Systems Manager
City Clerk
Police Sergeant
Sewer Plant Supervisor
Senior Planner
Associate Engineer
Accountant
Field Supervisor
Assistant Building Official
Planning Associate
Police Officer
Court Administrator
Planning / Building Inspector
Construction Inspector
Engineering Technician
Sewer Plant Operator
Mechanic
Maintenance Worker
Public Works Assistant
Planning-Building Assistant
Finance Technician
Court Clerk
Laborer
Police Services Specialist
Public Works Clerk
Administrative Receptionist
8
Minimum Maximum
$
6,289 $ 7,861
5,482
6,853
5,439
6,799
5,220
6,525
4,660
5,825
4,625
5,781
4,625
5,781
4,625
5,781
4,316
5,395
4,213
5,266
4,054
5,068
4,029
5,036
3,979
4,974
3,862
4,828
3,619
4,524
3,602
4,503
3,569
4,461
3,565
4,456
3,525
4,406
3,383
4,229
3,341
4,176
3,337
4,171
3,305
4,131
3,286
4,108
3,213
4,016
3,194
3,993
2,875
3,594
2,752
3,440
2,712
3,390
2,590
3,238
2,579
3,224
2,470
3,088
2,259
2,824
$
2,259 $ 2,824
PROPERTY TAX HISTORY
Year of
Assessed
Collection
Valuation
2002 819,199,016
% Increase
from prior
New
year
Construction
10.19% 24,377,900
Annexed
Property
-
Statutory
Limit
1,287,065
2001 743,414,971
7.46%
8,130,100
1,177,051
1,169,986
1.5738
-
-
1.5738
6,465
2000 691,816,489
11.47%
10,542,900
9,653,700
1,092,479
1,102,063
1.5930
14,971
0.0219
1.6149
6,350
1999 620,616,211
44.13%
22,079,906
151,042,880
992,337
981,070
1.5808
99,986
0.1632
1.7440
4,600
1998 430,600,180
17.04%
5,469,905
689,017
689,017
1.6001
100,019
0.2378
1.8379
4,110
1997 367,919,096
7.46%
4,545,400
11,509,250
589,995
589,995
1.6036
139,982
0.3902
1.9938
3,890
1996 342,389,462
4.63%
10,192,115
402,700
1995 327,234,425
13.98%
12,741,888
1994 287,098,503
6.48%
1993 269,617,068
-
Total
Voted
Regular
Rate/$1,000 Rate/$1000
Excess
Rate/$1,000
Regular
Assessed
Assessed
Property
Assessed
Property
Value
Population
Value
Tax (Voted)
Value
Tax Levied
1,227,187
1.4980
1.4980
6,485
-
548,004
547,823
1.6000
139,995
0.4186
2.0186
3,730
-
530,185
530,185
1.6202
142,488
0.4462
2.0664
3,700
-
-
523,579
475,780
1.6572
174,029
0.6333
2.2905
3,660
-
-
429,554
429,554
1.5932
183,939
0.7159
2.3091
3,500
Property Tax Distribution
Fire 1.4591
12%
State 2.9987
24%
Library 0.5102
4%
County 1.7484
14%
School 3.7218
30%
Port 0.1788
1%
EMS 0.2433
2%
City 1.5738
13%
9
2002 Annual Budget
CITY OF GIG HARBOR ORGANIZATIONAL CHART
GIG HARBOR CITIZENS
10
City of Gig Harbor
2002 Annual Budget
Summary
THE BUDGET AND BUDGET PROCESS
The budget is the legal authority to obligate public funds. It also provides policy direction by the
City Council to the staff and community as well as a financial plan for the current year.
Preparation of the annual budget involves every city official and employee. Each member of the
city team has the opportunity and responsibility to contribute suggestions for projects and
processes that would improve the city or use the city's resources more efficiently. Budget
preparation is difficult, time consuming and frustrating, yet valuable and rewarding. The end
result is a collaborative, comprehensive set of plans and directives for the management of the
city’s activities and resources for the coming year and beyond.
The budget provides four functions:
1.
The budget as a policy document
Decisions made during the budget process and documented herein reflect the general principles
or plans that guide the actions taken for the future. The budget links desired goals and objectives
- obtained from the city’s comprehensive plan and previous budgetary six-year goals - and policy
direction to the actual day-to-day activities of the city staff.
Gig Harbor’s financial policies are intended to provide a framework for financial decision
making for the financial planning and management of the city. These policies have been
established to provide general fiscal guidelines and are intended to provide sound direction in the
management of the city's financial affairs. Most of these policies represent long-standing
policies, procedures and practices that are already in practice and have worked well for the city.
These policies express four main goals.
•
•
•
•
Preserve financial assets in order to meet normal operating expenses, planned future
obligations and to adjust to changes in the service requirements of the community.
Operate water, sewer and storm utilities in a fiscally sound manner.
Maintain existing infrastructure and capital assets in good repair, working order and
condition.
Maintain a strong credit rating thus ensuring lower cost financing when needed. A sound
credit rating also demonstrates to taxpayers that the city is well managed and follows
financially sound business practices.
Financial Policy Objectives
•
•
•
The budget shall balance recurring operating expenses to recurring operating revenue.
Revenues shall be conservatively estimated and based upon the best information
available.
The city will budget no more sales tax revenue than was received in the prior year as a
hedge against possible future economic events.
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City of Gig Harbor
2002 Annual Budget
•
•
•
•
•
•
•
•
•
•
2.
Summary
When appropriate, user charges and fees should reflect the full cost of providing the
related service or the percentage of total service cost as determined by the city.
One-time revenues are non-recurring in nature, and therefore, shall not be relied upon to
fund regular operating budgets for ongoing programs. Cash balances in excess of the
amount required to maintain reserves may be used to fund one-time or non-recurring
costs.
General obligation debt will not be issued for operating activities.
The maturity date for debt will not exceed the reasonable expected useful life of the asset
or project so financed.
The city will insure that net operating revenues of an enterprise constitute a minimum of
1.5 times the annual debt service requirements.
Long-term borrowing (both general obligation and revenue) will only be used for capital
improvements that cannot be financed from current revenues.
The impact of proposed capital improvements on the operating budget shall be
considered when deciding whether such projects are feasible.
The accounting system will maintain records on a basis consistent with generally
accepted accounting standards for local government accounting and the State of
Washington Budgeting, Accounting, and Reporting Systems.
The city will maintain General Fund reserves at a level at least equal to 15% of the total
General Fund budgeted revenue, excluding the beginning fund balance and any
significant one-time revenue.
Fund balances in enterprise funds shall be maintained at levels established through rate
studies, or at levels equal to a target of 45 days, with a minimum of 30 days, of O&M
expenses that are necessary to meet operating, capital, and contingency requirements.
The budget as a financial plan
Financial planning is the most basic aspect of the budget and is a requirement of state law. The
budget must be adopted as a balanced budget and must be in place prior to the expenditure of any
city funds. The budget is the legal authority to expend public monies, and controls those
expenditures by limiting the amount of the appropriation at either the fund or department level.
Revenues and beginning fund balances are estimated to determine resources available in each
fund. Council and staff expenditure requests, other commitments such as debt service
requirements, and desired ending fund balances are balanced against available resources to
determine department and fund appropriations.
3.
The budget as an operational guide
The functions and/or goals of each department and fund are described in the following sections,
along with the objectives planned for the current year to perform those functions and meet those
goals. To the extent practical, an estimate of the amount of expenditure or staff time to
accomplish the objective is noted in the narratives. The expenditures and staffing are then
summarized by department, fund and for the city as a whole. This process assists in maintaining
12
City of Gig Harbor
2002 Annual Budget
Summary
an understanding of the various operations of the city and how they relate to each other and to
the attainment of the policy issues and goals of the city council.
4.
The budget as a communication device
The budget provides a unique opportunity to allow and encourage public review of city
operations. The budget document describes the activities of the city, the reason or cause for
those activities and future implications. The budget process invites individual citizens to provide
direct input to the budget. Citizens are always welcome to discuss problems, desires and
opportunities with the Mayor, City Council and staff. These discussions frequently lead to
budget objectives. Additionally, the city holds two public hearings on the budget and another on
revenue sources where the public is formally invited to participate in the budget process.
Basis of the Budget
The budget is prepared on the modified accrual basis of accounting. This is substantially the
same as the cash basis of accounting with the following significant exceptions: 1. Revenues are
recognized when they are "measurable and available" which may be before they are collected;
and, 2. Expenditures are recognized when the liability is incurred (i.e. when an item is purchased
or a service is performed), rather than when payment is made.
The annual financial report of the city is prepared on the same basis for the governmental fund
types (the general fund, special revenue funds and debt service funds). The budget can be
directly compared to the operating reports in the annual financial report for these funds. The
enterprise or proprietary funds are also budgeted on the modified accrual basis, but report on the
full accrual basis in the annual report. Therefore, the budget for these funds is not directly
comparable to the annual report. The primary differences of the full accrual basis are 1.
Revenues are recognized when earned; 2. Collection of assessment principal is recognized as a
reduction in receivables rather than as revenue; 3. Depreciation of capital assets is recognized as
an expense; 4. Acquisition of capital assets is recognized as an increase in assets rather than as an
expenditure; and, 5. Payment of debt principal is recognized as a decrease in liabilities rather
than as an expenditure.
While these differences may be confusing, the basis for budgeting is consistent with state law
and is practical both for preparing and managing the budget. The basis for reporting is consistent
with generally accepted accounting principles (GAAP) and facilitates the management of the
enterprise funds as self-supporting business-like entities.
13
City of Gig Harbor
2002 Annual Budget
Summary
BUDGET CALENDAR
Washington city budget procedures are mandated by Chapter 35A.33 RCW. These mandates are
incorporated into the procedures described below:
•
August - The City Administrator submits notice to department directors to file budget
requests and forms. Department directors solicit suggestions from and conduct discussions
with their staff.
•
September - Department directors return appropriation requests, revenue estimates, and
forms to the City Administrator. The finance department reviews expenditure and revenue
estimates.
•
Prior to October 3 - The City Administrator submits department budget requests and
information on current revenues to City Council (RCW 35A.33.050)
•
Prior to November 2 - The Mayor submits the proposed budget to the City Council. This
budget is based on priorities established by the Council and estimates provided by city
departments during the preceding months, prioritized and balanced with revenue estimates
made by the finance director.
•
Prior to first Monday in December - The Council conducts a public hearing(s) on the
proposed budget.
•
Prior to December 31 - The Council makes its adjustments to the proposed budget and adopts
by ordinance a final balanced budget.
•
After adoption, the final budget is available to the public.
The budget is adopted at the department level in the General Fund and at the fund level in all
other funds. Any unexpended appropriation balances lapse at year-end. Any changes in staffing
levels or composition and significant capital expenditures must also be included in this budget
document or be specifically approved by council motion.
Amending the Budget
The City Administrator, Finance Director, or Mayor is authorized to transfer budget amounts
between categories within funds or general fund departments; however, any revisions that alter
the total expenditures of a department or fund, or affect the number of authorized employee
positions, salary ranges, hours or other conditions of employment, must be approved by the City
Council. When the City Council determines that it is in the best interest of the city to increase or
decrease the appropriation for a particular fund or department, it may do so by ordinance
approved by one more than the majority of the City Council after holding a public hearing.
14
City of Gig Harbor
2002 Annual Budget
Summary
BUDGET DOCUMENT ORGANIZATION
Following this summary is a section for each fund and department that includes a description of
function, narratives of goals, objectives, capital outlay, and schedules of staff adjustments,
revenues and expenditures, as appropriate.
Description of Function. The Description of Function defines the fund or department's purpose
and responsibilities.
Narrative of Goals. The Narrative of Goals describes long-range accomplishments which the
fund or department plans to achieve over a six-year period.
Narrative of Objectives. The Narrative of Objectives describes more immediate targets that can
be accomplished within the budget year. These may be isolated projects or steps toward
fulfilling a long-term goal. Routine procedures accomplishing the department's function are
generally not included.
Narrative of Capital Outlay. The Narrative of Capital Outlay lists all significant capital
purchases unless adequately described under objectives.
Staff Adjustments. The Staff Adjustments schedule explains any additions, deletions or
upgrades of positions.
Resource and expenditure schedules summarize the sources and uses of funds that accomplish
these functions, goals, and objectives. The schedules are broken down by type of resource or use
and show comparative amounts for 1999 through 2001, budget and actual (2001 actual is
estimated). The General Fund section includes a schedule of budgeted and actual expenditures
by department.
Three graphs accompany most schedules. The first is a pie chart depicting the relative size of the
categories of 2002 budgeted resources or uses. The second is a line graph of total budgeted
resources or expenditures for 1997 through 2002 superimposed on an area chart of actual
resources or expenditures for 1997 through 2001. The last chart shows the trends of categories
and total budgeted resources and expenditures for 1997 through 2002.
15
City of Gig Harbor
2002 Annual Budget
Summary
BUDGET HIGHLIGHTS
Grandview Street improvements. This project will reconstruct the existing road and will
include minor widening, curbs, gutters, and sidewalk on one side, storm sewer improvements,
asbestos-cement water main replacement, landscaping and architectural lighting. This project
will be completed prior to the completion of the new Civic Center.
Franklin Avenue/Fuller Street improvements. Complete the Design and construction of
street improvements for Franklin Avenue from Peacock Hill Road to Burnham Drive including
the intersection with Fuller Street. These improvements will consist of a new pavement section
with curb, gutter, sidewalk and necessary storm sewer improvements.
Annual street rehabilitation and resurfacing. Consistent with the city’s new Pavement
Management System the city will perform asphalt overlays on various city streets. Major
arterials include sections of; Point Fosdick Drive, Rosedale Street, and Harborview Drive. The
city will also Chip-seal up to approximately four lane miles of city streets in priority areas
throughout the city.
Rosedale Street and Harborview Drive streetlights. Purchase and install architectural
streetlights along the newly constructed section of Harborview Drive Street End and continue the
streetlight installations on Rosedale Street and Harborview Drive.
56th Street/Point Fosdick Drive. Design street improvements for 56th Street/Point Fosdick
Drive from the Olympic intersection to the 56th/Olympic intersection. The improvements
include reconstruction of the roadway to provide 3 lanes with bicycle lanes, curb, gutter and
sidewalk with landscape planter strip on one side.
Point Fosdick landscape median. Design and construct a landscape median along Point
Fosdick Drive from Olympic to Harbor Country Lane. The median will control access location
along Point Fosdick Drive by directing left turns to specific locations.
Vernhardson Street pedestrian improvements. Design and construct approximately 1000 LF
of curb, gutter, and sidewalk from North Harborview Drive to the City Park along the north side
of Vernhardson Street.
Civic Center. Complete the construction phase of the Civic Center as defined in the Gig Harbor
Civic Center Architectural Program dated August 2000. The current construction contract
provides for the construction of a 33,516 SF Civic Center located at the Henderson Bay High
School site as well as site improvements surrounding the new Civic Center. This facility will
house and support the city’s governmental departments as well as serve as a community center
for the citizens of Gig Harbor. Construction of the facility began in July 2001 with the
completion estimated to be August 2002.
Burnham Drive to Woodworth Avenue water transmission main extension. Complete the
design and easement acquisition necessary to construct a new 12-inch diameter water
transmission line from the new 16-inch water line in Burnham Drive east to Woodworth Avenue.
This project also includes installation of meters and valves to regulate the flow at the existing
intertie with Harbor Water Company’s system in Peacock Hill Avenue.
16
City of Gig Harbor
2002 Annual Budget
Summary
Skansie/72nd Street 12” waterline loop. Construct a new water transmission line along Skansie
Ave and 72nd Street to provide a loop into the city’s existing water system that will provide
redundancy and fire flow to the this area.
Sewer outfall extension design and permitting. Continue the design of the sewer outfall
extension and process the permits required for the work. Also coordinate the design with the
Federal, State, and Indian Jurisdictions.
Harborview Drive sewer upgrade. Begin the replacement design of the existing undersized
sewer line in Harborview Drive with new 24-inch line from Novak Street to the new lift station
#3.
REVENUE HIGHLIGHTS
Budgeted resources for all funds in 2002 total $28,296,422, a $957,863 (4%) increase over the
2001 budget.
Taxes are the largest ongoing single resource in the budget. Sales tax revenues are estimated to
be $2,776,000 in 2002. This represents an increase of $176,000 (7%) over last year’s budget.
This follows a 13% increase in the prior year. Due to current economic conditions, the 2002
estimate projects a slowing in the growth rate even through the Gig Harbor North commercial
developments are expected to provide a significant contribution to annual sales tax revenues.
Sales tax revenues for the current year are flat. The effects of the current recession won’t be
seen until the December distribution. 2001 sales taxes are expected to exceed the budget by 7%;
coming in at $2.775 million. Construction activity is providing the growth for the current year.
Property tax collections will be $1,227,000. The property tax levy assumes I-747 will be
successful and is a 1% increase over the city’s 2001 levy. In the past, property taxes were split
50/50 between the General and Street funds. For the 2002 budget, the split is proposed at 25/75
with the intention of providing a steady and reliable revenue stream for the ongoing maintenance
and operations of the Street Fund.
2002 road-related revenues are down 3% from 2001 due to completion of several grant-related
projects. There are no grant-funded projects planned for 2002. The General ($300,000) and
Capital Improvement Funds ($400,000) provide funding for 2002 projects.
Charges for utility services in 2002 are projected to be $2,140,000, including $694,000 for water
service, $1,015,000 for sewer service and $429,000 for storm sewer charges.
17
City of Gig Harbor
2002 Annual Budget
Summary
The projections for Water and Sewer include a recommended 5% rate increase. Revenue growth
for the Water Utility has been flat since 1998; and due to the water rights limitations the city now
faces, this is likely to be the case in the near future. Sewer revenues have grown slightly since
1998, but are not keeping up with cost increases. Sludge disposal expenses are expected to
increase 111% ($79,000) in 2002, and the cost for electricity is also expected to rise.
The rate increase is needed to maintain the net revenue bond debt coverage requirement, which is
130% of average annual debt service.
Revenue Comparison by Object
$14,000,000
$12,000,000
$10,000,000
Beginning Bal.
$8,000,000
Taxes
Intergov't Revenues
Charges For Services
$6,000,000
Other
$4,000,000
$2,000,000
$0
1997
1998
1999
2000
18
2001
2002
City of Gig Harbor
2002 Annual Budget
Summary
PERSONNEL CHANGES
These proposed changes in personnel are described in greater detail in the departmental and fund
narratives.
Additional positions:
Planning Associate. The Associate Planner position was created in 1992. Five years later the
city annexed the West Side and Gig Harbor North, resulting in a gain of approximately 2,283
people, or a 55% increase in population, as well as significant gain in geographic area.
Considerable portions of these annexations were comprised of commercial zones, which require
much more intensive development review than do single-family residential development. In the
10 years between the 1992 and the 2002, staffing has remained static at one Associate Planner
(now a Senior Planner).
In recent years the legislature has mandated increasing responsibilities for local jurisdictions
translating into additional workload for local planning departments. This includes the recent
revisions of the guidelines for shoreline management, requirements to adopt best available
science in our Critical Areas Ordinance and Wetland Regulations, Buildable Land inventories,
Forest Practices regulations, reporting requirements, processes for public involvement, and
additional environmental regulations. Locally, design review was introduced in 1996, which has
increased the number of hours spent on the review of projects.
During the same period, planning skills have become increasingly technical in nature. Examples
include Geographic Information Systems (GIS), Global Positioning Systems (GPS), graphics
presentation methods, and increased computer skills including Internet applications. The
requirement to be versed in administrative legal procedures has also become increasingly
complex.
In the past year, the department has redistributed its workload to reflect these demands on staff.
Rob White, hired as a Planning and Building Inspector with primary duties in code enforcement,
has been drafted into the position of a planner. Rob is effectively fulfilling all the
responsibilities of the Associate Planner position at the present time. This has left the code
enforcement position largely unstaffed. The request is to open the position of Associate Planner
and back fill the Planning and Building Inspector position in August, thus restoring the
department’s code enforcement capabilities.
Temporary Construction Inspector (1 FTE). The Public Works Construction Inspector is The
Public Works Construction Inspector is primarily responsible for inspecting public works
construction projects, developer construction projects, utility connections/extensions, utility
company/other public agency projects potentially affecting city facilities, and right-of-way use
permits. While any of the above construction activities may warrant constant monitoring,
typically only Public Works construction and larger development projects warrant, or are
otherwise able to receive full city attention due to limited staff availability relative to other
projects or activities. Federal Aid and joint agency projects are especially sensitive to the need
for staffing by qualified inspection and administrative personnel.
19
City of Gig Harbor
2002 Annual Budget
Summary
It is anticipated that 2002 street construction projects plus park, water and sanitary sewer projects
may be occurring simultaneously. In addition, development and utility construction projects, and
other private sector activities involving city facilities may occur at the same time. A temporary
increase in construction inspection staff will be necessary to ensure sufficient ability to monitor
projects to protect the city’s interests.
Temporary Laborer. Presently, a member of the city staff has been training to assume
construction inspection duties during the absence, and anticipated future retirement of the present
Construction Inspector. He has demonstrated an excellent aptitude for construction inspection.
However, his absence from the crew during his inspection work has limited the crew’s
capabilities, and conversely, at certain times he has not been able to fill in for the construction
inspector due to lack of other available staff for crucial maintenance and operation activities or
projects. As noted in the request for a new laborer position, the existing and anticipated work
load due to annexations, improvements, and acquisitions has placed and will continue to place
additional demands on the city’s maintenance and operations staff in order to maintain current
service levels. A temporary laborer position will provide coverage during the absence of the
laborer while performing temporary construction inspection duties.
Police Officer. There are currently 13 commissioned police positions. Ten of these are assigned
to general patrol duties. We anticipate an increased workload and call demand due to the new
businesses in the GH North area as well as continued in-fill and build out within the city limits.
From the date of hire until a new officer can work in a solo capacity is in excess of 8 months.
We currently have one officer activated by the US Army. This activation may be for a period of
two years, although we anticipate it to be less. We also have another officer who may be called
to active duty at any time. By hiring a new officer as soon as possible, that officer would be
trained and ready to provide service at about the time we anticipate seeing the increase in service
demand.
Reclassifications:
Assistant Building Official. The position of Planning and Building Inspector was filled by
Perry Fegley in 1996. Since that time, the number of building permits and the valuation of the
construction has increased dramatically. In 1996, the Building department issued approximately
120 permits valued at just over 10 million dollars. In comparison, the department issued just
over 200 permits valued at over 41 million dollars in 2000. A major portion of this increase in
both the number of permits and amount of the valuation can be attributed to large commercial
developments, which require much more intensive development review than do single-family
residential development.
As commercial construction projects have become every increasingly larger and more complex,
staffing needs for Building Official functions have increased. The Building Official must make
many decisions and interpretations of the Building Code. As the city has grown, many times it is
impractical for a project to be put on hold while the Building Official is sought out, apprised of
the situation, and issues a decision. An Assistant Building Official would serve to compliment
the position of Building Official and serve as a ‘back up’ in times of the Building Officials
absence. The Building codes allow for the delegation of certain decisions, including the signing
20
City of Gig Harbor
2002 Annual Budget
Summary
of permits; issuing certificates of occupancy; and making code interpretations all of which would
typically be handled by an Assistant Building Official. This would allow the department to
better serve the public by authorizing the Assistant Building Official to sign and issue permits
over the counter. Additionally, the Assistant Building Official would interpret the code in the
field and make decisions that would normally be deferred to the Building Official, thus saving
the contractor/developer time and money. In addition, the Assistant Building Official will
administer and enforce the critical areas ordinance, storm and drainage requirements and the
cross connection program for all new construction on private property. The Assistant Building
Official will also be responsible for the administration and enforcement of the State Energy
Codes for all development.
Building inspection and plan review duties would remain distributed between the Building
Official and the Assistant Building Official. Creation of such a position would allow building
official decisions to be made in the field, thus saving the contractor and city staff valuable time.
Changes in salaries
In accordance with the Employees' Guild, Supervisory Bargaining Unit and the Police
Officer’s Guild a 3.9% COLA for all positions will take effect January 1, 2002.
Pursuant to the Employees' Guild and Supervisory Bargaining Unit contracts, the 2001 salary
survey indicated the following positions were two and one-half percent (2.5%) or more below
the survey range and therefore adjusted by the percentages noted: Project Engineer - 4%, Fire
Marshall/Building Official - 3%, Mechanic - 7%, Accountant - 7% and Court Administrator 4%.
The Planning Director and City Clerk positions also received 3% salary range adjustments.
21
City of Gig Harbor
2002 Annual Budget
Summary
Budgeted Staffing Levels
(In Full Time Equivalents)
General Fund By Department:
Court
Administration / Finance
Police
Community Development
Parks
Building
Total General Fund
Street Fund
Water Fund
Sewer Fund
Storm Drainage Fund
Total Budgeted Staffing
1994
2.00
3.25
11.00
3.50
0.80
0.09
20.64
4.20
4.00
6.80
2.36
38.00
1995
2.00
3.25
11.00
3.50
1.40
0.15
21.30
4.77
4.33
7.10
2.50
40.00
1996
2.00
3.60
15.00
4.00
2.30
0.25
27.15
5.07
4.33
7.10
2.35
46.00
1997
2.00
3.60
15.00
5.00
2.37
0.25
28.22
5.70
4.63
8.40
2.55
49.50
1998
2.00
3.97
15.50
5.00
2.50
0.25
29.22
7.47
5.78
9.75
3.78
56.00
1999
2.00
4.35
15.00
6.80
2.45
0.50
31.10
7.85
8.40
7.05
3.60
58.00
2000
2.00
4.60
15.25
6.85
2.60
0.50
31.80
8.65
9.30
7.30
3.95
61.00
2001
2.05
5.05
15.25
8.00
3.80
0.60
34.75
9.57
9.54
8.25
4.49
66.60
2002
2.05
4.85
16.25
8.50
3.30
0.60
35.55
8.97
7.76
10.28
5.04
67.60
Budgeted Staffing Levels
18.00
16.00
14.00
12.00
10.00
8.00
6.00
4.00
2.00
0.00
1994
1995
1996
1997
1998
1999
2000
2001
Court
Administration / Finance
Police
Community Development
Parks
Building
Street Fund
Water Fund
Sewer Fund
Storm Drainage Fund
22
2002
City of Gig Harbor
2002 Annual Budget
Summary
Estimate of Ending Fund Balance By Fund Type
Beginning
Balance
Fund Type
General
$
Special Revenue
Debt Service
Enterprise
Total
1,956,525
Revenues
$
Expenditures
6,204,550
$
4,478,616
Transfers In
(Out)
Ending Balance
$
(1,230,000) $
2,452,459
8,253,776
1,818,329
9,407,868
550,000
1,214,237
130,539
1,265,925
1,997,625
680,000
78,839
2,781,829
3,407,965
4,962,008
$ 13,122,669
$
12,696,769
$
20,846,117
$
-
1,227,786
$
4,973,321
This table shows the 2002 budgeted ending fund balances.
The General Fund ending balance includes a one-time revenue of $1,500,000 from the
planned sale of the current city hall and Bogue Building.
General Fund Ending Fund Balance History
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
1997
1998
1999
Budget
23
2000
Actual
2001
2002
City of Gig Harbor
2002 Annual Budget
Summary
MUNICIPAL DEBT
General Obligation Debt
General Obligation (GO) bonds are direct obligations of the city for which it’s full faith and
credit is pledged. Under RCW 39.36.020, the public may vote to approve bond issues for
general government purposes in an amount not to exceed 2.5% of the assessed valuation. Within
the 2.5% limit, the City Council may approve bond issues (or other types of debt, including
lease-purchase contracts) without a vote. These non-voted, or councilmanic, GO bonds may not
exceed 1.5% of the city's assessed valuation.
Under RCW 39.36.030, the public may also vote to approve bond issues for utilities or park
facilities, each of which is limited to 2.5% of the city's assessed valuation. GO bonds may be
issued up to a maximum of 7.5% of the city's assessed valuation. All voted bonds require a 60%
majority approval. To validate the election, the total votes cast must equal at least 40% of the
total votes cast in the last general election.
Principal and interest payments on GO bonds, as well as the resources to pay them are accounted
for in Debt Service Funds. Debt service for voted bond issues is funded with special (excess)
property tax levies. Debt service for councilmanic bonds is funded with transfers of general
revenues from the General Fund.
Municipal Debt Capacity
Assessed Valuation = $808,285,193, as of Jan 10, 2002)
Debt Type
Limit - Percentage
Limit - Amount
Councilmanic
& Voted
Councilmanic
1.5%
2.5%
Utility
Voted
Parks
Voted
Total
2.5%
2.5%
7.5%
$12,124,000
$20,207,000
$20,207,000
$20,207,000
$60,621,000
Outstanding Debt @
1/1/01
9,065,000
9,065,000
55,000
0
9,120,000
Available Capacity
$3,059,000
$11,142,000
$20,152,000
$20,207,000
$51,501,000
24
City of Gig Harbor
2002 Annual Budget
Summary
Revenue Debt
Revenue debt is issued for the acquisition of utility facilities and is backed by revenues of the
utility system rather than by the full faith and credit of the city. Much of the city's revenue debt
was issued in conjunction with utility local improvement districts (ULID). Owners of property
that was benefited by ULID projects pay annual assessments to the city's revenue bond funds
that, in turn, make annual payments on the revenue debt.
State law does not limit revenue debt. Rather, it is limited by city ordinances and bond
covenants. The primary requirement is that "net revenue" of the water and sewer utilities (utility
revenue less utility maintenance and operation costs, plus collection of ULID assessments and
connection fees) must be at least 130% of the average annual debt service.
In 1995, the city received a State Revolving Fund loan of $890,851 for the Wastewater
Treatment Plant expansion project. Payments of $86,353 per year began in 1997 and will
continue through 2009.
The following table is a calculation of the city’s net revenue and debt coverage as budgeted for
2002. It is important to note that the budgeted revenues include connection fees, which fluctuate
greatly from year to year. The adequacy of coverage for a particular bond issue is determined by
an engineer's examination and may vary from our estimate.
2002 Budgeted Revenue Debt Coverage
Amount
Percent
Maximum annual debt service in a succeeding year
$390,000
100%
Required Debt Coverage
$507,000
130%
Budgeted 2002 Net Revenue
$584,000
150%
Estimated Excess Annual Debt Coverage
$77,000
25
City of Gig Harbor
2002 Annual Budget
Summary
Expenditures By Fund
1999
Budget
1999
Actual
2000
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
$ 4,714,043
$ 5,647,843
$ 5,898,578
$ 6,956,901
$ 6,250,619
$ 7,014,249
$ 8,161,075
Special Revenue Funds
Street Operating
Drug Investigation
Hotel - Motel
Property Acquisition
General Gov't Capital Asset
General Gov't Capital Imprv
LID 99-1 Project Fund
Impact Fee Trust
Lighthouse Maintenance
Total Special Revenue
5,080,500
12,500
60,500
1,875,000
665,000
480,000
2,575
8,176,075
2,216,827
26,239
178,188
1,948,048
790,034
605,316
2,130
5,766,782
7,416,004
19,020
243,450
1,869,288
306,370
586,739
1,670
10,442,541
4,266,324
18,400
333,416
1,652,344
358,541
697,462
1,770
7,328,257
3,593,741
8,603
399,629
725,904
7,733,914
284,120
500,000
1,869
13,247,780
4,120,691
13,618
363,227
1,892,431
8,206,666
317,462
1,200,000
1,721
16,115,816
3,149,186
10,368
293,756
1,482,931
5,634,681
449,462
676,800
1,721
11,698,905
Debt Service Funds
87 GO Bonds - Sewer Const
97 LTGO Bonds
2000 Note Redemption
Total Debt Service
295,000
312,500
607,500
321,714
306,673
628,387
260,072
326,108
586,180
251,273
315,304
566,577
169,529
540,564
1,200,000
1,910,093
161,199
546,055
707,254
67,684
755,339
1,261,625
2,084,648
Total General Government
13,497,618
12,043,012
16,927,299
14,851,735
21,408,492
23,837,319
21,944,628
891,500
1,028,436
555,000
898,500
893,500
456,448
1,115,000
5,838,384
880,596
1,172,501
567,953
702,135
1,097,063
470,488
1,048,693
5,939,429
1,031,409
1,462,315
568,495
675,074
1,507,398
599,664
882,935
6,727,290
1,013,566
1,453,474
602,869
672,507
549,402
625,770
789,643
5,707,231
933,723
1,410,179
634,635
516,341
1,118,306
685,006
661,892
5,960,082
814,752
1,514,790
626,984
544,709
2,355,531
672,743
1,131,277
7,660,786
819,176
1,582,895
650,984
666,814
1,402,851
669,497
859,577
6,651,794
$ 19,336,002
$ 17,982,441
$ 23,654,589
$ 20,558,966
$ 27,368,574
$ 31,498,105
$ 28,596,422
General Fund
Enterprise Funds
Water Operating
Sewer Operatiing
Utility Reserve
Utility Bond Redemption
Sewer Capital Const.
Storm Sewer Operating
Water Capital Assets
Total Enterprise
Total Expenditures
Enterprise
Funds
23%
2002
Budget
Budgeted Expenditures By Fund Type
General
Fund
29%
$15,000,000
$10,000,000
$5,000,000
Debt
Dervice
Funds
7%
$0
1998
Special
Revenue
Funds
41%
26
1999
2000
2001
2002
General Fund
Debt Dervice Funds
Enterprise Funds
City of Gig Harbor
2002 Annual Budget
1999
Budget
1999
Actual
2000
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
$ 5,989,900
$ 7,268,156
$ 7,444,087
$ 7,313,463
$ 6,097,435
$ 7,399,974
$ 13,122,669
4,576,063
243,564
962,196
2,463,983
125,835
509,385
1,632,000
201,258
10,714,284
$ 17,982,440
4,514,445
222,984
2,140,022
3,053,491
96,000
380,558
2,267,000
1,886,000
14,560,500
$ 22,004,587
5,020,435
410,192
1,866,889
2,729,900
95,968
543,890
2,062,500
486,402
13,216,176
$ 20,529,639
4,880,480
231,850
637,300
3,349,100
125,500
365,105
2,227,200
9,424,600
21,241,135
$ 27,338,570
5,254,196
376,240
864,369
3,999,427
87,490
594,679
2,227,200
10,694,525
24,098,126
$ 31,498,100
5,347,450
292,100
494,300
3,231,965
90,700
348,529
2,776,984
2,891,725
15,473,753
$ 28,596,422
Category
Beginning Fund Balance
Summary
Taxes
Licenses & Permits
Intergov't Revenues
Fines & Forfeits
Miscellaneous
Transfers In
Other
Total Revenues
Total Resources $
3,961,988
203,525
3,553,930
2,345,084
96,800
407,775
2,172,000
605,000
13,346,102
19,336,002
2002
Budget
Trans. In
10%
Misc.
1%
Fines
0%
Charges
11%
Intergov
2%
Licenses
1%
Budget & Actual Resources
Other
10%
$35,000,000
$28,000,000
$21,000,000
$14,000,000
Beg. Bal.
46%
$7,000,000
Taxes
19%
$0
1997
1998
1999
2000
Budget
$15,000,000
2001
2002
Actual
Budgeted Resources
$10,000,000
$5,000,000
$0
1997
1998
Beginning fund balance
1999
Taxes
2000
Intergov't Revenues
27
2001
2002
Other
City of Gig Harbor
2002 Annual Budget
Summary
Category
Salaries
Benefits
Supplies
Services
Intergov't charges
Capital expenditures
Transfers out
Other
Total expenditures
1999
Budget
$ 2,860,065
905,610
371,178
1,681,676
110,000
7,679,700
2,172,000
912,106
16,692,335
1999
Actual
$ 2,648,131
776,708
300,860
1,326,862
110,650
2,489,833
1,632,000
874,951
10,159,995
2000
Budget
$ 3,125,690
902,190
381,695
2,349,199
114,250
9,330,900
2,267,000
858,460
19,329,384
2000
Actual
$ 2,923,895
769,812
327,530
1,874,715
102,751
4,090,321
2,063,700
867,301
13,020,025
2001
Budget
$ 3,461,400
1,004,700
428,222
2,125,090
222,750
13,179,600
1,527,200
2,110,735
24,059,697
2001
Estimate
$ 3,170,910
849,073
316,859
1,581,661
168,027
8,260,867
2,227,200
1,144,955
17,719,552
2002
Budget
$ 3,642,262
1,050,600
505,158
2,290,764
239,800
10,651,900
2,776,984
2,445,633
23,603,101
Ending fund balance
Total uses
2,643,667
$ 19,336,002
7,822,445
$ 17,982,440
2,675,203
$ 22,004,587
7,509,614
$ 20,529,639
3,278,873
$ 27,338,570
13,778,548
$ 31,498,100
4,993,321
$ 28,596,422
2002
Budget
Ending bal.
17%
Other
9%
Transfers
10%
Budget & Actual Expenditures
Salaries
13% Benefits
4%
Supplies
2%
Services
8%
Intergov.
1%
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Capital
36%
1997
1998
1999
Budget
2000
2001
Actual
Budgeted Expenditures
$15,000,000
$12,500,000
$10,000,000
$7,500,000
$5,000,000
$2,500,000
$0
1997
1998
1999
2000
Salaries
Benefits
Supplies
Capital
Transfers
Other
28
2001
Services
2002
Intergov.
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
DESCRIPTION OF FUNCTION
The General Fund is the general operating fund of the city. It accounts for all financial resources
and transactions except those that are required to be accounted for in another fund.
Resources include sales, property, utility and other taxes, fees from various permits, licenses and
user charges, and shared revenues, grants and entitlements from the State of Washington.
The activities included in the City of Gig Harbor's General Fund are departmentalized and
include legislative, municipal court, police, planning, parks, and overall administration.
The General Fund accounts for twenty-nine percent of 2002 appropriations and more than half of
the city's employees and budgeted salaries and benefits.
The General Fund also provides general city resources to other funds in the form of operating
transfers.
29
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
GENERAL FUND RESOURCE SUMMARY
The overall budget for General Fund revenues reflects a $1,569,000 (34%) increase over 2001.
This is misleading, though, because $1,500,000 of the increase is attributable to the planned sale
of the current city hall. The beginning fund balance is expected to be $1,956,000. In the
following narrative, percentages that appear in resource headings (in bold) refer to percentages
of total resources (including beginning fund balances) while percentages that are not in bold
refer to percentages of total revenues (excluding fund balances). Any references to total
revenues refer to all resources other than the beginning fund balance.
BEGINNING FUND BALANCE
$1,956,525
(24%)
This is the amount of cash, investments and current receivables estimated to be on hand in the
general fund within the first two months of 2002. It represents the city's only unrestricted cash
reserve.
TAXES
$3,961,250
(49%)
In the general fund, 49% of fund resources and 64% of revenues are derived from taxes. These
percentages without the effects of the planned $1,500,000 one-time revenue would change to
60% and 84%. The 2002 estimate is $72,000 higher than the 2001 budget. In addition to the
property and sales taxes discussed below, this revenue includes 5% taxes on utility services
(water, sewer, electric, gas, telephone, and cable TV) and taxes on gambling activities.
$306,000
Real and Personal Property
(5%)
This represents 25% of the revenue from taxes on assessed value of real estate and
personal property. The other 75% is budgeted directly as revenue in the street fund in
order to provide a stable resource for street operations and maintenance. The assessed
valuation for 2002 taxes is $819,000,000. The total regular property tax is estimated to
be $1,214,000.
$2,776,000
Local Sales Tax
(45%)
Sales tax is the city’s largest single source of revenue. The city imposes a 1% tax on the
sale and consumption of goods and services in the city, less 15%, which is distributed to
the county. The estimate for 2002 is $176,000 (7%) over the 2001 budget.
LICENSES AND PERMITS
$290,100
(4%)
License and permit fees are designed to cover the cost of administration, inspection and other
services for those occupations, trades and activities regulated by the city. 90% of these revenues
30
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
are related to construction activities. The remainder includes business licenses and concealed
weapon permits.
$147,100
INTERGOVERNMENTAL REVENUES
(2%)
These are grants, entitlements, shared revenues and payments for goods and services provided to
the city from the state or other governmental entities.
CHARGES AND FEES
$115,100
(1%)
This category includes charges and fees for services rendered for zoning changes, site plan
reviews, conditional use permits and site inspections during the plan check process of the
building permit application.
$90,500
FINES AND FORFEITS
(1%)
This represents the city's portion of fines and forfeits collected on citations and other municipal
court fees.
MISCELLANEOUS REVENUES
$1,597,500
(19%)
Miscellaneous revenues include interest on investments, property and sales tax proceeds prior to
their distribution and rental fees for overnight moorage at the city dock. Also included is the
planned sale of the current city hall and Planning building. ($1,500,000).
TOTAL GENERAL FUND RESOURCES
$8,161,075
31
(100.0%)
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Resources
1999
1999
2000
2000
2001
2001
2002
Budget
Actual
Budget
Actual
Budget
Estimate
Budget
900,000
3,156,988
202,525
253,630
44,600
96,800
54,500
5,000
$ 1,313,935
3,511,157
242,484
249,172
79,010
124,202
127,273
610
$ 1,737,201
3,531,245
221,984
142,998
75,650
96,000
92,500
1,000
$ 1,994,599
3,885,463
405,832
190,889
167,003
95,721
203,612
13,782
$ 1,615,069
3,892,000
229,850
139,700
92,100
125,500
118,400
38,000
$ 1,956,525
4,248,496
372,490
72,431
60,681
87,190
178,436
38,000
$ 1,956,525
3,964,250
290,100
147,100
115,100
90,500
97,500
1,500,000
3,814,043
4,333,908
4,161,377
4,962,302
4,635,550
5,057,724
6,204,550
Total Resources $ 4,714,043
$ 5,647,843
$ 5,898,578
$ 6,956,901
$ 6,250,619
$ 7,014,249
$ 8,161,075
Category
Beginning Fund Balance
Taxes
Licenses & Permits
Intergov't Revenues
Fines & Forfeits
Miscellaneous
Other
$
Total Revenues
Budget & Actual Resources
2002 Budget
Intergov't
2%
Licenses &
Permits
4%
Charges
1%
Fines
1%
$10,000,000
Misc.
1%
Other
18%
$7,500,000
$5,000,000
$2,500,000
Taxes
49%
$0
Beg bal.
24%
1997
1998
1999
2000
Budget
2001
Actual
Budgeted Resources
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
1997
1998
1999
2000
2001
2002
Beg. Fund Bal.
Taxes
Licenses & Permits
Intergov't Revenues
Fines & Forfeits
Miscellaneous
Other
32
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Expenditures By Type
Category
Salaries
Benefits
Supplies
Services
Intergov't charges
Transfers Out
Other
Total expenditures
1999
Budget
$ 1,579,465
505,910
113,378
841,226
88,500
580,400
675,000
1,500
4,385,379
1999
Actual
$ 1,498,306
427,264
95,070
659,604
55,761
257,239
660,000
3,653,244
2000
Budget
$ 1,704,190
501,850
149,855
901,482
66,750
573,400
1,555,000
5,452,527
2000
Actual
$ 1,586,399
404,580
128,393
790,152
46,338
489,514
1,555,000
5,000,376
2001
Budget
$ 1,888,100
551,500
145,100
1,075,400
168,750
637,900
730,000
5,196,750
2001
Estimate
$ 1,756,000
477,853
109,809
861,656
110,127
356,400
730,000
4,401,845
2002
Budget
$ 2,015,862
590,900
180,390
1,219,814
186,750
264,900
1,230,000
5,688,616
Ending fund balance
Total uses
328,664
$ 4,714,043
1,994,599
$ 5,647,843
446,051
$ 5,898,578
1,956,525
$ 6,956,901
1,053,869
$ 6,250,619
2,612,404
$ 7,014,249
2,472,459
$ 8,161,075
2002
Budget
Salaries
25%
Ending
bal
31%
$6,000,000
Benefits
7%
$3,000,000
Supplies
2%
Trsfr Out
15%
Services
15%
Capital
3%
$0
1997
1998
Intergov't
2%
1999
Budget
2000
2001
Actual
$2,100,000
$1,400,000
$700,000
$0
1997
Salaries
Intergov't charges
1998
1999
Benefits
33
2000
Supplies
Transfers Out
2001
2002
Services
Other
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Departmental Expenditures
Category
Non-Departmental
Legislative
Municipal Court
Administrative / Finance
Police
Planning / Building
Parks & Recreation
Building
Total expenditures
1999
Budget
$ 858,100
30,150
297,430
551,866
1,367,918
521,850
634,295
123,770
4,385,379
1999
Actual
$ 821,865
25,255
261,833
458,591
1,245,056
449,729
291,568
99,347
3,653,244
2000
Budget
$ 1,784,100
29,750
292,250
697,865
1,421,480
578,982
536,700
111,400
5,452,527
2000
Actual
$ 1,751,494
24,873
230,562
678,025
1,275,276
499,611
464,835
75,700
5,000,376
2001
Budget
$ 1,074,700
30,100
290,350
738,400
1,551,400
696,900
734,100
80,800
5,196,750
2001
Estimate
$ 1,061,054
26,061
235,000
598,600
1,368,300
659,030
403,600
50,200
4,401,845
2002
Budget
$ 1,697,500
30,600
298,550
656,400
1,620,961
791,705
503,100
109,800
5,708,616
Ending fund balance
Total uses
328,664
$ 4,714,043
1,994,599
$ 5,647,843
446,051
$ 5,898,578
1,956,525
$ 6,956,901
1,053,869
$ 6,250,619
2,612,404
$ 7,014,249
$
Budgeted Staffing Level
1996
1997
1998
1999
2000
2001
2002
27.15
28.22
29.22
31.10
31.80
34.75
35.15
2002 Budget
Non-Dept
21%
Ending bal
30%
$6,000,000
Legislative
0%
Court
4%
Building
1%
Parks
6%
2,452,459
8,161,075
$3,000,000
Admin/Fin.
8%
Planning
10%
Police
20%
$0
1997
1998
1999
Budget
2000
2001
2002
Actual
$2,000,000
$1,000,000
$0
1997
1998
1999
2000
2001
2002
Non-Departmental
Legislative
Municipal Court
Admin./Finance
Police
Planning/Building
Parks & Recreation
Building
34
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Dept. 01 - Non-Departmental
General government expenditures that are not associated with a specific department are
accounted for in the non-departmental department. Transfers of general government resources to
other funds represent the largest portion of these expenditures. Also included are payments for
property and liability insurance and the annual audit.
NARRATIVE OF OBJECTIVES
1.
Legislative - The county auditor’s office charges the city for voter registration and
election services. Estimated cost is $25,000.
2.
Financial - The annual audit performed by the state auditor’s office. Estimated cost is
$25,000. Citywide insurance. Estimated cost is $240,000. Miscellaneous claims not
covered by insurance. Estimated cost is $10,000.
3.
Employee benefits - Payments for LEOFF I disability costs, workers' compensation and
unemployment benefits for former employees. Estimated cost is $30,000.
4.
General government - Pierce County - emergency management fees. Estimated cost
is $25,000.
5.
Fire code inspections and investigations. Contract with Pierce County Fire District No.
5 for performance of fire code inspections and Pierce County for investigations.
Estimated cost is $97,000.
6.
Operating transfers out - $680,000 will be transferred to Fund 208 for LTGO bond debt
service for debt service; $300,000 will be transferred to the Street Fund, Fund 101 and
$250,000 will be transferred to the Property Acquisition Fund, Fund 109.
35
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Dept. 01 - Non-Departmental
1999
Budget
Category
Benefits
Supplies
Services
Intergov't Charges
Transfers Out
Other
Total expenditures
$
$
1999
Actual
36,000
122,100
23,500
675,000
1,500
858,100
$
$
11,530
716
118,341
31,278
660,000
821,865
2000
Budget
$
40,000
2,500
160,100
26,500
1,555,000
$ 1,784,100
2000
Actual
$
13,186
158,027
25,281
1,555,000
$ 1,751,494
2002
Budget
Benefits
2%
Other
0%
2001
Budget
$
30,000
2,000
210,700
102,000
730,000
$ 1,074,700
2001
Estimate
2002
Budget
$
19,053
379
220,695
90,927
730,000
$ 1,061,054
$
30,000
2,000
286,500
149,000
1,230,000
$ 1,697,500
$2,400,000
Supplies
0%
$1,600,000
Services
17%
$800,000
$0
Transfers Out
72%
1997
Intergov't
Charges
9%
1998
1999
Budget
2000
2001
Actual
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
1997
1998
Benefits
Supplies
1999
2000
Services
Intergov't charges
36
2001
Transfers Out
2002
Other
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Dept. 02 - Legislative
The Legislative Department accounts for the activities of the City Council. These activities
include:
1.
Organizes and regulates the internal affairs of the City Council.
2.
Defines the functions, powers, and duties of city employees.
3.
Fixes compensation and working conditions of city employees, and establishes/maintains
civil service/merit systems and retirement/pension systems.
4.
Adopts and enforces ordinances relating to and regulates local or municipal affairs and
appropriate to the good government of the city.
5.
Exercises all powers for a city, including acquisition, sale, ownership, maintenance,
protection, restoration, use, leasing, disposition, vacation, abandonment, beautification of
public ways, real estate of all kinds, structures, water ways, or other improvements or use
of real or personal property.
6.
Exercises powers in regard to all aspects of collective bargaining.
7.
Provides for rendering of local social, cultural, recreational, educational, governmental,
or corporate services, including the operating and supplying of utilities and municipal
services.
8.
Exercises powers of eminent domain, borrowing, taxation, the grant of franchises, and
other duties.
9.
Performs the duties and responsibilities prescribed under Title 35A RCW and adopts
long-range goals and short-range objectives within a funding mechanism ensuring timely
achievement.
37
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Dept. 02 - Legislative
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Total expenditures
$
$
23,000
3,150
500
3,500
30,150
1999
Actual
$
$
21,336
1,655
435
1,829
25,255
2000
Budget
$
23,000
3,150
500
3,100
29,750
$
2000
Actual
$
21,094
1,625
69
2,085
24,873
$
2002
Budget
Salaries
76%
2001
Budget
$
$
23,000
2,600
500
4,000
30,100
2001
Estimate
$
2002
Budget
22,000
1,700
2,361
26,061
$
$
$
Benefits
8%
$40,000
Supplies
3%
$20,000
Services
13%
$0
1997
1998
1999
Budget
2000
2001
2002
Actual
$30,000
$15,000
$0
1997
23,000
2,600
1,000
4,000
30,600
1998
Salaries
1999
Benefits
38
2000
Supplies
2001
Services
2002
City of Gig Harbor
2002 Annual Budget
Fund. 001-General Fund
Dept. 03 - Court
The Gig Harbor Municipal Court sets out each day to improve upon the daily operation of the
court by utilizing all court resources with a well-trained staff of court employees and volunteers.
1.
File criminal & infraction citations. File criminal traffic/non-traffic and infraction
traffic/non-traffic citations received from the Gig Harbor Police Dept. within 48 hours.
Establishing case filing documentation including but not limited to arraignment hearing
dates, accounts receivable information, and counsel information.
2.
Timely summons. Summon jury pool two weeks prior to scheduled jury trial. Screen
individual juror requests for excuse from service with confirmation by phone with each
juror on the day prior to trial.
3.
Create case files. Create case files, each marked with upcoming appearance date and file
alphabetically. Receipt and account for all court monies, assist public in release of
information, and assist in courtroom as bailiff and clerk.
4.
Receipt and account for all court monies. Monthly reconciliation of trust account
through use of bail pending summary. Monthly review of bail pending summary to
confirm defendant’s bail is posted and to insure bail is returned properly and timely.
5.
Attend court personnel training. To keep current on legislative changes in court
requirements, procedures and duties.
6.
Aggressively manage case flow. Aggressively manage case flow to ensure timely
prosecution/resolution of cases, give prompt attention to infraction case flow for timely
processing to the Department of Licensing, and aggressively track outstanding monies
with the use of collections where warranted.
7.
Perform daily reconciliation. Perform daily reconciliation of warrants, outstanding
court fines, non-compliance with unsupervised probation conditions.
8.
Record proceedings. Record all court proceedings through data entry. Record and
maintain all court records pertaining to case status including but not limited to; new
hearing dates, reasons for continuances, objections of counsel, release conditions,
dispositions, and agreed orders.
9.
Monitor records. Monitor driving and criminal records, treatment attendance, progress
and compliance, fine/cost payments on probationary matters with setting of hearings to
address any deficiencies.
10.
Review deferred prosecution. Review deferred prosecution files monthly for
compliance with treatment and law-abiding behavior.
11.
Attend probation personnel training. To keep current on legislative changes in
community supervision requirements, procedures and duties.
39
City of Gig Harbor
2002 Annual Budget
Dept. 03 - Court
12.
Perform daily reconciliation. Perform daily reconciliation of warrants, outstanding
probation fines, non-compliance with probation conditions.
13.
Perform interviews. Perform probation interviews with defendants ordered to
supervised probation to ensure a thorough understanding of those conditions.
14.
Identify non-compliance. Identify non-compliance issues such as; treatment noncompliance, non-payment of legal financial obligations, violations of law-abiding
behavior, or non-reporting to probation monthly as directed. Once those non-compliance
issues have been identified a non-compliance probation hearing will be set.
15.
Probation violation reports. Violation reports created by the probation officer to detail
all non-compliance issues after a thorough investigation of allegations have been
submitted to the city prosecutor.
40
City of Gig Harbor
2002 Annual Budget
Dept. 03 - Court
2002 - 2007
NARRATIVE OF GOALS
1.
Implement adequate court facility. Include courtroom and clerical spaces. Given the
increased caseload necessitating additional staffing, storage/filing requirements, current
office and storage facilities have shown to be inadequate. 2002 - 2007.
2.
Increase court revenue. Implement innovative programs in the area of court collections.
2002 - 2007.
3.
Continue community outreach.
awareness. 2002 - 2007.
Continue to work with local schools to create
41
City of Gig Harbor
2002 Annual Budget
Dept. 03 - Court
2002
1.
Intern/volunteer program. Improve all areas of court efficiency with the addition of
interns/volunteers by continuing efforts with student job programs with Tacoma
Community College and Gig Harbor High School. A reliable intern/volunteer program
will assist current court employees with non-revenue functions. This will in turn free up
staff to perform functions that will increase court revenue. A reliable intern/volunteer
program will satisfy the court’s need for additional staff thus maintaining and possibly
decreasing court costs. January.
2.
Court services contracts. Review for possible reduction of costs in all court service
contracts; City Prosecutor, Public Defender, Prisoner Services, Pro-tem Judge billings,
and special services such as; interpreting fees. January.
3.
Court website. This will improve customer service, provide official court forms, reduce
clerk counter time, and reduce telephone contact with private counsel, public defender,
and defendants. March.
4.
NTSI and victim’s impact panels. In an effort to improve customer service the
probation department will continue hosting the National Traffic Safety Institute classes.
The NTSI will assist the Gig Harbor Municipal Court by teaching a minor-in-possessionof-tobacco class, a defensive driving class and a new program developed to assist
defendants in obtaining valid Washington State Driver’s License. Gig Harbor Municipal
Court is also hosting a court-approved Victim’s Impact Panel for DUI and other alcoholrelated offenses as well as a victim panel for Domestic Violence Offenders. Ongoing.
5.
Treatment summits/court conferences. In an effort to improve relations between
judges of limited jurisdiction courts, treatment counselors, private attorneys, and local
law enforcement agencies, the Gig Harbor Municipal Court will be hosting treatment
summits and or court conferences. This will serve our court with a better understanding
of treatment issues and operational procedures resulting in a decreased calendar of
treatment related cases. This will also project GHMC as a forward thinking court with
pulse towards community treatment and protection. March/October.
6.
Community awareness and improvement program. Continue our relationship with
local schools to educate students on the hazards of criminal activity by conducting mock
trials. Additionally, to work with local newspaper in conjunction with schools to create
an educational video called, “Make the Right Choices”. The video will address drinking
and driving, date rape, vandalism, and domestic violence and will be presented by local
law enforcement and court officers. March.
42
City of Gig Harbor
2002 Annual Budget
Dept. 03 - Court
2002
CAPITAL OUTLAY
1.
Network printer. Purchase a network printer. Estimated cost is $1,100.
43
City of Gig Harbor
2002 Annual Budget
Dept. 03 - Court
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Intergov't Charges
Capital Expenditures
Total expenditures
$
$
Services
47%
1999
Actual
74,530
26,500
7,000
145,800
40,000
3,600
297,430
$
$
1996
2.00
72,932
24,520
3,146
133,024
24,295
3,916
261,833
2000
Budget
$
$
1997
2.00
80,400
26,300
8,000
132,550
40,000
5,000
292,250
2000
Actual
$
$
1998
2.00
70,813
20,321
2,576
116,017
20,835
230,562
1999
2.00
2002
Budget
2001
Budget
$
$
83,900
28,000
6,500
129,950
35,000
7,000
290,350
2001
Estimate
$
2002
Budget
72,300
21,000
2,800
116,900
19,000
3,000
235,000
$
2000
2.00
$
$
2001
2.05
89,000
29,300
5,750
143,000
30,000
1,500
298,550
2002
2.05
$400,000
Intergov't
10%
$300,000
$200,000
Capital
1%
$100,000
$0
1997
Supplies
2%
1998
Salaries
30%
1999
Budget
Benefits
10%
2000
2001
2002
Actual
$150,000
$100,000
$50,000
$0
1997
Salaries
1998
Benefits
1999
Supplies
2000
Services
44
2001
Intergov't Charges
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General Fund
Dept. 04 - Administration
1.
Provide direction for staff. Encourage and provide leadership to city staff through
enabling department heads and supervisory staff to focus on the needs of city clients, to
focus on cooperation and inclusion, to supervise for increased employee effectiveness,
and to emphasize personalized service to the community.
2.
Advise executive and legislative body. Advise and assist the Mayor and Council in the
formulation and establishment of administrative policies for the operation of city
government departments and offices, as well as developing policy related to the general
future direction of city government.
3.
Maintain intra-governmental relations.
between Mayor, Council, and staff.
4.
Manage for effectiveness. Manage city departments to encourage improvement in costeffective service, while enforcing laws, ordinances, policies, and rules/regulations.
5.
Accommodate the requisites of the Growth Management Act. Work with all
departments to integrate the requirements of the Growth Management Act with city
service needs.
6.
Ensure the financial integrity of the city. Assure the financial soundness and integrity
of the city to assure its capability to meet commitments and continue to provide a high
quality of service to the community.
7.
Seek grants and other revenue sources. Seek out non-tax sources of revenue to further
city goals and objectives.
8.
Foster good labor relations. Maintain purposeful and fair labor relations with all city
employees.
9.
Review and respond to legislative action. Analyze legislation proposed by the state
legislature to determine the impact of such policy on the city, and then act to ensure
municipal interests.
10.
Encourage involvement in municipal affairs. Improve communication between city
government and city citizens and work to increase the level of citizen involvement in
municipal decision-making.
11.
Maintain computer network infrastructure. Administration is responsible for general
maintenance and administration of the computer network and information systems.
Replacements are identified on an as needed basis by the department as well as by
obsolescence or subsequent reuse within a department.
45
Work to maintain productive interaction
City of Gig Harbor
2002 Annual Budget
2002 - 2007
NARRATIVE OF GOALS
Administration
1.
Promote local job growth for local residents. Encourage business growth in
commercially zoned areas that will create environmentally sound, well-compensated jobs
for local residents. 2002 - 2007.
2.
Coordinate with the Economic Development Board for Tacoma/Pierce County.
Provide yearly funding for participation with the EDB in order to aggressively and
proactively target high-wage businesses that could locate in appropriate city zones.
Target businesses would be relatively light users of water and sewer. The funding
participation would be $20,000 per year for a five-year period. 2002 - 2005.
3.
Implement parks programming. Foster a parks program through interlocal agreement
with the Peninsula School District, Pierce County Parks and Recreation that organizes
city parks programs and that coordinates with parks programs on the Gig Harbor
Peninsula and with City of Gig Harbor. 2002 - 2003.
Information Systems
1.
Maintain City of Gig Harbor network infrastructure & availability. The network
continues to be subdivided into department unit segments. Progress continues to be made
as each department acquires it’s own server for redundancy. This organizes the expense
and maintenance of resources driven by the usage and cost per department instead of all
departments sharing in the upgrade costs while one department uses the majority of space
and processor. The goal to creating independent network units, is to provide redundancy
should a server go down. All users from the downed server (department) can be moved
relatively quickly to another departments server while accessing their restored files via
duplicate tape systems and continue working from their own site/building/workstation.
The primary goal of this plan is to retain 100% computer/server/data uptime and resource
availability. 2002 - 2007.
2.
Computer replacements. Replacements are identified on an as needed basis by
department as well as by obsolescence & subsequent reuse. 2002 - 2007.
3.
Department server replacements & acquisitions. Initially acquired specifically by
each department as a solution to distribute network resource costs on an as used/needed
basis. Subsequent replacement costs are identified by the system administrator in
conjunction with the lead department manager/director. Replacement versus upgrade is
determined by the obsolescence date of the system versus the cost/benefit of the upgrade.
2002 - 2007.
4.
Software upgrades. All departments upgraded on an ongoing basis, keeping pace with
Pierce County, LESA, and current industry standards. Current plan is to upgrade every
other new release 2002 - 2007.
46
City of Gig Harbor
2002 Annual Budget
5.
Site licensing. In accordance with software licensing regulations the city currently
maintains proper licensing protocols to adhere to current software licensing laws. 2002 2007.
6.
Police records system, case reporting, dispatch & Washington State Patrol. The City
of Gig Harbor will be working in conjunction with LESA law enforcement to utilize the
current records management system used at LESA and providing our officers with up to
date shared information and case reporting at our site. Additionally due to the bandwidth
intensity of the data load on the T1 circuit, a second T1 is planned for the new Civic
center to accommodate the current usage as well as the enhanced usage as needed by
records management. 2002 - 2003.
7.
Pierce County WAN (wide area networking). Functioning as part of the LESA and
Pierce County wide area network, allows the City of Gig Harbor use of prohibitively
expensive resources, services and functionality the city would otherwise not be able to
afford to purchase and/or support separately. 2002 - 2007.
8.
Civic Center communications & operations infrastructure. Current operations and
communications systems will be moved shortly before the new civic center is open for
business. Requirements to maintain continuity as well as functionality include upgrading
our overburdened switched platforms supporting digital communications. Currently the
city has outgrown it’s communications backbone in addition to it’s switched platforms
that allow our individual workstations to communicate with the respective resource
servers as well as over the T1 (WAN) for email, internet access, G.I.S. usage and
subsequently Police Case Management. Replacement hubs, switches, & routers will
support the new architecture and wiring infrastructure, in addition to supporting the
intercommunications between department personnel and digital resources. The City of
Gig Harbor has reached the maximum capability of its current communications backbone
and currently has become hindered by it. The new site will provide the much needed
infrastructure changes to support the growing use of digital communications in all faucets
of city operations. 2002 - 2003.
47
City of Gig Harbor
2002 Annual Budget
2002
Administration
1.
Transition operations to new Civic Center.
operations to new site. September.
2.
Implement Scanning System. Files from all departments except Police will be scanned
to CD through an outsourced records scanning system. June.
3.
Prepare 2003 city budget. Prepare and submit to the City Council for adoption the 2003
City of Gig Harbor Budget. December.
4.
Update personnel handbook. Update the City of Gig Harbor personnel manual and
distribute one copy per employee. February.
5.
Improve emergency readiness. Continue to work with Pierce County DEM, PCFPD#5
and PEP-C in their neighborhood training efforts. Develop the model initiated in the
Millville Neighborhood for all neighborhoods within the city limits. Neighborhood
training efforts will be coordinated throughout the city to assure cohesiveness and followthrough. In addition, staff will attend trainings and monthly meetings to facilitate the
update of the regional emergency plan. $20,000 - September.
6.
Fund participation with the Economic Development Board for Tacoma/Pierce
County. Provide funding for participation with the EDB in order to aggressively and
proactively target high-wage businesses that could locate in appropriate city commercial
and light industrial planning areas within the UGA. Target businesses would be
relatively light users of water and sewer. To be effective, this funding commitment would
need to continue for an additional four years, although no such objective can bind the
budget decisions of future City Councils. $20,000 - January.
7.
Develop Recreation Interlocal Agreement. Reach an agreement between the Peninsula
School District, Pierce County Parks and Recreation and the City of Gig Harbor that can
develop recreational programs on the Gig Harbor Peninsula for Gig Harbor residents.
$20,000 - February.
48
Liquidate current facilities. Transfer
City of Gig Harbor
2002 Annual Budget
Information Systems
1.
Central communications infrastructure & operations lead. Develop the design for
the entire communications infrastructure for city operations (all departments) in regards
to data communications and processing. Utilize the design to spearhead the operations
move and organization. Current plans are to bring up the new I.S. communications
backbone, hubs, routers, and all structures and will currently perform all wire connects
from the MDF-1 (central city hall) and IDF-2 (public works & planning) and IDF-3
(police) required to the new equipment. This process should be non-interruptive and
transparent to current operations here at the old city hall building. The exception may be
Internet capability and email may require some down time of approximately 1 day, at the
old city hall & new city hall building possibly due to the moving a T1 prior to installation
of the 2nd T1 line. Servers will be moved and/or installed at the new city hall building.
All server equipment will be located in the MDF-1 (central building). The move to the
new building and acquirement of communications equipment completely eliminates
current bandwidth problems being experienced throughout various departments.
September.
2.
Finance Department server. Acquisition of a fault tolerant RAID 5 server for the
financial applications/users. Currently, our most critical operations application is located
on a low-end server. The server currently being used will become the city’s LEGACY
SERVER, which will house archaic and old applications that cannot run on the higher
end equipment and applications and data not being used dynamically and merely serve as
an archive/retrieval systems for historical data. August/September.
3.
Public Works server. Currently, the public works department does not have its own
server and shares one with administration. Due to the heavy requirement for large data
storage areas on disk due to AutoCAD (engineering applications) and most recently GIS,
the public works department has simply outgrown the current allocation of shared access
to the central server. We simply do not have enough disk space to support the
applications data storage required by public works and able to keep enough data online to
support them in a reasonable day-to-day fashion. The city has had to resort to tape
archival for some files and it becomes a severe time delay to search & retrieve files from
a centralized backup tape system. The purchase is driven by the necessity to allow each
department sufficient space for adequate normal day-to-day operations.
August/September.
4.
Upgrade ISDN to DSL. We have received from CenturyTel a pilot program to upgrade
to DSL for our campus style environment at the new civic center. Currently, we are
being given an option to try the new equipment for one month. If we are satisfied with
the new DSL equipment we merely pay for the DSL boxes. If we are not it is no charge
for trying the program. We would then have to pay to have our ISDN lines moved.
August/September.
49
City of Gig Harbor
2002 Annual Budget
5.
Software and hardware upgrades/repair, service contracts & licensing renewals,
Provide the purchasing and vendor liaison services for all departments. Perform
software/hardware upgrade acquisitions when warranted and to remain industry
standardized. Repair or replace hardware when warranted. Upgrade systems where
applicable. Perform city surplus of expired/obsolete equipment and/or software through
strict accounting principles. December 2002.
50
City of Gig Harbor
2002 Annual Budget
2002
CAPITAL OUTLAY
Administration
Computer. Replace one computer workstation. Estimated cost is $3,500.
Information Systems
Computer. Replace one computer workstation. Estimated cost is $3,500.
Total capital outlay is $ 7,000.
51
City of Gig Harbor
2002 Annual Budget
Dept. 04 - Finance
The Finance Department is responsible for managing the city’s financial resources. This
involves keeping the books and managing taxpayers money from the time it is collected until it is
spent on programs funded by the City Council. The Finance Department provides the following
services for city government:
1.
Cash management. Receive and deposit moneys into the city’s bank accounts; record
and reconcile all receipts to bank statements; contract with financial institutions for
banking services. Ensure the unimpeded inflow of moneys to the city’s bank accounts;
the timely outflow of moneys to vendors, claimants and employees; and effectively invest
the city’s short-term cash reserves.
2.
Investments. Invest the city’s temporary cash reserves in accordance with the city’s
investment policy, which provides emphasis on safety and liquidity. Maintain the official
records of ownership and accounting for investment transactions.
3.
Debt management. Provide financing recommendations and services to the City
Council, which is responsible for the authorization and issuance of all debt. Administer
the city’s debt program by providing financing for capital projects through the sale of
bonds or arranging other long-term financing; refinancing existing bonds when sufficient
debt service savings can be achieved; and monitor city compliance with federal tax code
and bond covenants.
4.
Budget preparation and administration. Prepare the annual budget and provide
budgetary reports to the City Council, city administrator and departments throughout the
year.
5.
Accounting services. Prepare the city’s annual financial reports and manage the city’s
financial accounting system; prepare the payroll; provide departmental accounting
support; process accounts payable and audit vouchers; prepare utility billing invoices;
monitor grant expenditures and prepare grant reimbursement requests, local improvement
district accounting; monitor city revenue sources; fixed asset accounting; and maintain
the city’s internal control systems.
52
City of Gig Harbor
2002 Annual Budget
Dept. 04 - Finance
2002 - 2007
NARRATIVE OF GOALS
1.
Coordinate the budget and the capital improvement plan. Combining a realistic
capital improvement plan with a long-range forecast of revenue and expenditure trends
will change the budget process from an annual snapshot to a continually evolving
projection. It will also facilitate the dedication of current resources to future projects
through the accumulation of reserves or the dedication of future resources to current
projects through the issuance of debt. 2002 - 2007.
2.
Equipment rental fund. The city is required to establish an equipment rental &
revolving fund upon reaching a population of 8,000. This fund will be used as a
revolving fund for salaries, wages and operations required for the repair, replacement,
purchase, and operation of equipment, and for the purchase of equipment, materials, and
supplies needed for the administration and operation of the fund. 2002 - 2003.
3.
Statement No. 34 of the Governmental Accounting Standards Board (GASB 34).
Participate with the State Auditor’s Office Local Government GASB 34 task force in
planning the implementation of the new GASB 34 financial reporting requirements.
Statement 34 requires a new set of financial statements including a Management's
Discussion and Analysis, a set of government-wide financial statements, a set of fund
financial statements (emphasizing major funds), notes to the financial statements, and
required supplementary information. These changes will be required for the 2002 yearend financial report. 2003.
4.
Indirect cost allocation plan. This will allocate the costs of certain central functions and
departments to other city functions and departments and will simplify costing of city
services and activities. 2003 - 2006.
5.
Purchasing/accounts payable. Implement a purchasing system that incorporates use of
purchase orders, strengthens internal control and provides efficiencies within the
purchasing - accounts payable function. Due to the high volume of purchases,
implementation will require an additional position. 2003.
6.
On-line utility payments. This system will allow utility customers to access their
accounts and pay balances due on-line. 2003.
7.
Utility bill averaging. Implement procedure and authorization for utility bill averaging.
This will allow customers to pay bi-monthly utility bills based upon their average bimonthly prior years’ usage. 2003.
53
City of Gig Harbor
2002 Annual Budget
Dept. 04 - Finance
2002
1.
PERS 3 retirement plan. Beginning March 2002, PERS Plan 2 members, as well as
new hires, will have the option to transfer to the new PERS Plan 3. The new PERS Plan
3 becomes effective September 2002. Employees will have the option of investing in
several different ways in the new plan, which will require a more detailed tracking
procedure, as well as reporting process. This new reporting system will be done by
diskette, which will allow expedited transmittals of employees’ retirement contributions.
By changing to diskette reporting system, it will save time and money for the city as the
new PERS Plan 3 requires three pages of information per employee. November.
2.
Governmental Accounting Standards Board Statement No. 34 (GASB 34). Update
the city’s chart of accounts and fixed asset system in preparation for implementation of
GASB 34. May.
54
City of Gig Harbor
2002 Annual Budget
Dept. 04 - Finance
2002
CAPITAL OUTLAY
1.
File server. Purchase a server to run financial accounting system. Estimated cost is
$7,000.
2.
Backup system. Purchase a backup system for finance database. Estimated cost is
$1,100.
Total capital outlay is $8,100.
55
City of Gig Harbor
2002 Annual Budget
Dept. 04 - Administrative/Finance
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Intergov't Charges
Total expenditures
$
$
211,800
62,200
13,650
221,616
42,600
551,866
1996
3.60
1999
Actual
$
$
2000
Budget
204,531
58,915
11,942
158,130
25,073
458,591
$
$
1997
3.60
251,900
71,200
22,050
219,215
133,500
697,865
1998
3.97
2000
Actual
$
226,813
62,704
22,540
256,920
109,048
678,025
$
1999
5.35
2002
Budget
Capital
2%
2001
Budget
$
$
264,000
78,300
26,100
340,100
20,000
9,900
738,400
2001
Estimate
$
2002
Budget
254,400
69,900
16,100
228,200
30,000
598,600
$
2000
4.60
$
$
2001
5.05
273,800
78,700
34,700
254,100
15,100
656,400
2002
4.85
$800,000
Salaries
42%
$400,000
Services
39%
$0
1997
Benefits
12%
Supplies
5%
1998
1999
Budget
2000
2001
2002
Actual
$400,000
$300,000
$200,000
$100,000
$0
1997
Salaries
1998
Benefits
1999
Supplies
2000
Services
56
2001
2002
Intergov.
Intergov.
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
ADMINISTRATION
Provide planning and direction. The Administrative Unit is responsible for providing direction
and support to the agency. This includes short, medium, and long-range planning and
forecasting, resource acquisition, responsible budget formulation and administration, and
employee enhancement through ongoing training and performance reviews.
1.
Regional issues. Remain involved in regional issues that impact the city. These include
areas such as jail facilities, court usage, and countywide radio communications and
computer systems. This will be assured through continued contacts with outside
agencies, participating in regional technical boards, and working with technology
vendors.
2.
Growth impact planning. Plan for impacts of continued city growth both from in-fill
and external annexation. Long term planning will include personnel, service level and
equipment needs. Medium range plans will focus assisting with the design of new
facilities to meet changing demands on the department. When applicable, projected needs
will be included in the yearly budget preparation.
3.
Interdepartmental cooperation. Continue to work cooperatively with the city's
Planning, Building, and Public Works departments to address traffic safety concerns from
a multi-disciplinary approach.
4.
Provide in-service training. Identify training needed for required certifications and
career enhancement. Continue to provide the state accreditation standard of 30 hours of
in-service training per officer, per year.
5.
Operating procedures and standards. Continue the ongoing internal review of
operating procedures and standards. Audits of the records process and evidence room
will continue to maintain compliance and improve efficiency in these critical areas.
6.
Provide records and financial oversight. From a functional perspective, personnel
assigned to administration perform support duties, which include personnel management
and documentation, records retention and dissemination, and radio and telephone
communications. Administrative staff also provides direct citizen service such as
fingerprinting, report duplication, and referral to outside agencies.
7.
Records maintenance. Maintain up to date records in the in-house computer system to
support current needs and address changes, which will be mandated in the future. This
includes hardware and software needs as well as training and system support.
57
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
OPERATIONS
The Operations Unit is responsible for the majority of police services throughout the city. This
includes deterrent patrol, traffic enforcement, drug control, and investigative duties. Officers,
both paid and reserve, interact with community members to reach positive resolutions to
problems and minimize future problems as well.
1.
Provide patrol and response. The patrol function provides police visibility, responds to
calls for service, interacts directly with citizens, and performs follow-up investigation of
some crimes.
2.
Investigate crime and manage evidence. The investigative function is responsible for
overall case management and for the follow-up of significant or difficult cases. A
detective assists with evidence and property control and disposition.
3.
Provide specialized patrols and services. Bicycle patrol is utilized to add another
dimension to the patrol function. Bike officers are better able to monitor certain activities
and maintain an ability to blend with the surroundings when needed. They also serve as
an excellent public interaction vehicle when assigned to business areas or other locations
with high volumes of pedestrian traffic. The bicycles are used on an as available basis for
general patrol and to target certain areas.
4.
Provide supervision and direction. A Lieutenant and two Sergeants provide supervision
of the operations personnel. These personnel are available for on shift guidance as well as
working in the line patrol function themselves. Supervisors also plan and guide training
and provide personnel performance evaluations on a yearly basis.
5.
Provide call response. Continue providing uniformed response to calls for service and
on-view circumstances. This encompasses deterrent patrol, traffic enforcement and drug
control.
6.
Provide Reserve officer cadre. Continue to provide a trained Reserve Police program to
supplement the paid police officers in the completion of their duties.
7.
Provide crime prevention assistance. Focus on prevention of crime through
community education and interaction, and by reducing elements that have been identified
as threats to citizen security.
TRAFFIC
1.
DUI emphasis. Continue strong emphasis towards the apprehension and conviction of
the drinking driver. Work with legal counsel to coordinate a new interlocal agreement
with the Pierce County DUI Task Force to allow re-entry to task force.
58
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
2.
Provide traffic safety. Monitor and enforce traffic laws to make the streets safe for
pedestrians, bicyclists and motor vehicle traffic. Expand the use of accident and other
traffic data to target high accident areas and focus on stronger enforcement of accident
causing driver behavior.
3.
Provide safety presentations. Provide education to schools, community organizations,
and individuals, when requested. Education will focus on safety restraint usage, and
alcohol and drug affected drivers.
MARINE SERVICES
The city is charged with ensuring the safety of navigable waters within its jurisdiction. The
Marine Service Unit (MSU) is an additional police service provided on an as needed basis to
achieve this directive. MSU is utilized primarily through the peak boating (summer) months, but
is available at other times for emergency functions or special events. Per contract with the
Washington State Parks and Recreation Department, the unit is also involved in boating safety
education throughout the year. In return, the agency is provided dedicated funding which is
distributed to the city via Pierce County.
1.
Water patrols. Continue to provide patrols of Gig Harbor Bay to keep the waters safe
for all users.
2.
Boating safety. Provide current boating safety presentations to local boating interests
and schools to comply with WAC 352-64.
59
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
2002 - 2007
NARRATIVE OF GOALS
ADMINISTRATION
1. Field generated regional records management system. Make the transition to a field
generated, regional records management system (RMS). This will provide a county wide
shared data base system to enhance information sharing on a regional basis. Data will be
more current and more accessible in a real time format. Field units will be able to process
calls, from initial dispatch to ultimate report completion, from the field. 2002 - 2003.
OPERATIONS
1. Field generated dispatch/data system. Complete the transition to the field generated
dispatch/data system. The countywide system is operational and officers are using the
dispatch and criminal information portion of this system now. We will begin to integrate
this portion of the system with the RMS portion, beginning in January with completion
and full implementation anticipated by March 2002. March 2002.
2. Expand uses of the data system. After initial implementation or the records
management system, we will assess and plan to implement other modules available from
the RMS provider. January 2003.
60
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
2002
ADMINISTRATION
1.
Shared data records management system. The department will move to a county
wide, shared data Records Management System (RMS). This system will allow more
efficient transmission, storage and retrieval of data; provide more access to information
in the field; increase officer safety; and limit the redundancy in the reporting process.
The hardware and initial software have been obtained and were operational through 2001.
The second phase of this project was scheduled to be completed in 2000. There has been
a delay in the portion of the process handled by LESA information services, the
organization that also provides our dispatch services. LESA is now ready to begin our
transition to this system. The administration portion of the one-time connection fees and
yearly recurring costs are estimated at $1,300. March.
2.
Provide staff training. Training to retain current certification and proficiency will be
provided to the Chief, Lieutenant and Police Support Specialists through the year. This
includes training conferences provided by the state Chief's Association, School of Police
Command for the Lieutenant, and state Police Records group as well as in-service
academy training and courses provided by private sector trainers. 2002 - 2007.
3.
Prepare 2003 budget. The administration will prepare the 2003 budget in a timely
manner as directed by city administration and finance. This will be achieved with input
from all department members. September.
4.
Reports. The department will continue to prepare monthly and year-end crime reports.
This shows relevant statistics combined with narrative explanations for some sections.
March.
OPERATIONS
1.
Countywide records program. Field officers will begin to transition to the new
countywide records program. $33,800 - March.
2.
Provide in-service training. Training to retain current certification and proficiency will
be provided to all officers through the year. We will identify training needs to support the
department, and officer, and attempt to meet the state accreditation minimum standard of
30 hours of training per officer. Reserve officers will receive training, which is required
for at least minimum certification. This includes training provided by the Washington
State Criminal Justice Training Commission, in-department instructors, and courses
provided by private sector trainers. 2002 - 2007.
61
City of Gig Harbor
2002 Annual Budget
3.
Dept. 06 - Police
Patrol vehicle replacement. The current fleet of four patrol vehicles includes one 1999
Ford sedan, one 2000 Ford sedan, one 1998 Ford SUV, and one 2001 Ford sedan. The
1999 Ford has very high mileage and we anticipate increased maintenance costs to
remain in service. We will replace this vehicle in 2002. $24,500 - April.
MARINE SERVICES
1.
Marine Services Unit training. The Marine Services Unit (MSU) will continue its
presence on Gig Harbor Bay in 2002. We currently have five MSU trained personnel,
four paid and one reserve officer. We do not anticipate training additional personnel for
the 2002 boating season. Current MSU personnel will attend in-service training courses.
March.
2.
Present boating education courses. In order to remain in compliance with our
agreement for state MSU funding, and to further the goal of the MSU, we will present
ongoing boating education courses throughout the year. Exact course/presentation dates
remain to be scheduled but we plan to make presentations at the middle school, and at
community safety events in the spring. January - December.
62
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
2002
CAPITAL OUTLAY
Operations:
1.
Patrol vehicle. One patrol vehicle, to replace a vehicle with high maintenance
requirements. Cost does not include associated equipment purchase/installation.
Estimated cost is $ 24,500.
2.
In-car video recording system. One in-car video recording system to capture traffic stop
information and provide better DUI evidence. Estimated cost is $4,200.
3.
Computer workstation. Purchase a workstation for the sergeant’s office to replace the
obsolete unit being used by the two patrol sergeants. Estimated cost is $2,800.
Total Police capital outlay - $ 31,500.
63
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
2002
STAFF ADJUSTMENTS
Request to add position:
Classification Police Officer
Salary
$3,525 - $4,406 per month plus benefits
Date
January 2002
There are currently 13 commissioned police positions. Ten of these are assigned to general
patrol duties. We anticipate an increased workload and call demand due to the new businesses in
the GH North area as well as continued in-fill and build out within the city limits. From the date
of hire until a new officer can work in a solo capacity is in excess of 8 months. We currently
have one officer activated by the US Army. This activation may be for a period of two years,
although we anticipate it to be less. We also have another officer who may be called to active
duty at any time. By hiring a new officer as soon as possible, that officer would be trained and
ready to provide service at about the time we anticipate seeing the increase in service demand.
64
City of Gig Harbor
2002 Annual Budget
Dept. 06 - Police
1999
Budget
Category
Salaries
$
882,690
839,663
900,700
$ 1,028,462
249,100
223,300
276,200
Supplies
37,278
36,456
55,355
48,610
50,000
41,200
58,340
Services
161,910
130,968
197,835
137,874
216,100
135,700
214,359
-
$
-
953,400
$
2002
Budget
193,555
-
$
2001
Estimate
225,500
$
2001
Budget
211,886
25,000
799,740
2000
Actual
235,780
Total expenditures
$
2000
Budget
Benefits
Intergov't Charges
826,650
1999
Actual
11,500
-
7,500
81,300
$ 1,367,918
66,006
$ 1,245,056
60,100
$ 1,421,480
55,574
$ 1,275,276
71,300
$ 1,551,400
67,400
$ 1,368,300
36,100
$ 1,620,961
1996
15.00
1997
15.00
1998
16.50
1999
15.00
2000
15.25
2001
15.25
2002
16.25
2002
Budget
$2,000,000
Benefits
17%
Salaries
64%
$1,000,000
Supplies
4%
$0
Services
13%
Capital
2%
1997
Intergov't
0%
1998
1999
Budget
2000
2001
2002
Actual
$1,200,000
$800,000
$400,000
$0
1997
Salaries
1998
Benefits
1999
Supplies
2000
Services
65
2001
Intergov't Charges
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Dept. 14 - Planning/Building
1.
Professional policy guidance. Provide professional policy guidance to the City Council,
Planning Commission, Design Review Board and other city departments on all matters
related to land use and long range comprehensive planning within the city and its
unincorporated urban growth area (UGA).
2.
Community planning activities. Provide direction for community planning efforts,
including the development of neighborhood and sub-area plans, economic and
community development, and facilitation of community participation in city planning
efforts.
3.
Land use permit process. Administer the City of Gig Harbor's land use permit process
for the review and processing of:
• Site plans and planned unit developments under the City Zoning Code, Title 17 of the
Gig Harbor Municipal Code (GHMC).
• Shoreline management permits under the State Shoreline Management Act (RCW
90.58) and City Shoreline Master Program.
• Subdivisions and short plats per RCW 58.17 and the Gig Harbor subdivision codes,
Title 16 of the GHMC.
• Environmental policy per RCW 43C.21 and Title 18 of the GHMC.
• Design review, pursuant to the City Design Manual and Chapters 2.21 and 17.98 of
the GHMC.
4.
Building permit process.
• Receive and administer all building permits under the Uniform Fire, Plumbing,
Mechanical and Building Codes, per Title 15 of the GHMC.
• Conduct inspections and enforce codes for both new and existing construction.
• Provide staff support and professional guidance to the City of Gig Harbor Building
Code Advisory Board.
5.
Fire marshall. Provide Fire investigation and Uniform Fire Code enforcement within
the city.
6.
Gig Harbor Design Review Board. Provide staff support and professional guidance to
the City of Gig Harbor Design Review Board.
7.
Gig Harbor Planning Commission. Provide staff support and professional guidance to
the City of Gig Harbor Planning Commission.
8.
Hearing Examiner.
Examiner.
Provide administrative services for the office of the Hearing
66
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
9.
Urban growth area project review. Review applications and environmental assessment
reports on projects within unincorporated Pierce County lying within the city's urban
growth area in order to provide comment on the impacts and recommended mitigation
measures to the Pierce County Department of Planning and Land Services.
10.
Land use and building codes. Review and update city land use development and
building codes, as appropriate.
11.
Annexation guidance. Provide guidance to landowners or interest groups who desire to
annex unincorporated areas into the City of Gig Harbor, consistent with State law and the
city's annexation policy. This includes conducting the required census of newly annexed
areas and submit data to the Office of Financial Management. Census for large areas will
typically be contracted out to a professional team.
12.
Land use code enforcement. Provide enforcement of the city’s land-use development,
building and environmental codes in a fair, equitable and timely manner. Code
enforcement is an integral function of land-use planning management and it requires an
almost singular focus to accomplish timely and efficiently. Enforcement teamed with a
positive client-service attitude can significantly improve overall compliance efforts. The
department strives to enhance the city's enforcement of land-use and development codes.
13.
Inter-governmental relations. Act as liaison between city, county, regional, state, tribal
and federal governmental organizations and agencies, representing the interests of the
City of Gig Harbor and its citizens. This includes continued involvement in interjurisdictional coordination under the Growth Management Act through participation and
attendance at the Growth Management Coordinating Committee meetings and the Puget
Sound Regional Council.
14.
Coordinate parks and transportation planning with Public Works Department.
Work with the City of Gig Harbor Public Works Department to coordinate long range
planning to address needs for parks and transportation infrastructure.
15.
Pre-application meetings. Conduct "pre-application" meetings with the general public
and development community in an effort to expedite the permit processing timeline.
67
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002 - 2007
NARRATIVE OF GOALS
1.
Comprehensive Plan update. Amend the City of Gig Harbor Comprehensive Plan to
include possible revisions to the land use element map based upon results of the city's
buildable lands inventory and five-year review capacity analysis as required by RCW
36.70B. 2002 - 2007.
Major items for consideration are:
• Potential reduction or increase of the urban growth area based upon build-out rate and
net density calculations. 2002 - 2007.
• Potential amendments to land use element respective to densities if target densities
are not met or are exceeded. 2002 - 2007.
• Potential changes to residential housing density or residential lands designation,
based upon the results of the buildable lands inventory. 2004.
• Potential changes to commercial density or commercial lands designation, based upon
the results of the buildable lands inventory. 2004.
• Revisions to capital facilities plan to reflect any increase or decrease in financial
resources. 2002 - 2007.
2.
Capital Facilities Plan. Update capital facilities plan to reflect annual budget goals and
objectives. Annually.
3.
Respond to Endangered Species Act requirements. Make the necessary changes to the
Gig Harbor Municipal Code, chapters 16, 17, 18, and 20 to in response to the listings of
threatened and endangered species and the adoption of the tri-county 4(d) rule. 2002 2003.
4.
Evaluation of annual population changes. Annually evaluate population changes
within the city and its urban growth area and, as appropriate, make adjustments to the
urban growth area boundary, consistent with the City of Gig Harbor Comprehensive Plan,
the Pierce County County-Wide Planning Policies and the State of Washington Growth
Management Act. 2002 - 2007.
5.
Conduct a new “visioning survey”. Conduct a new “visioning survey” comparable to
the last survey conducted in 1992, but that did not include the newly annexed areas of
Gig Harbor North and West Gig Harbor. 2002 - 2004.
6.
Cross-connection program. Assume a greater role in the city's cross-connection
program in performing inspections of cross-connection devices on private property.
Coordinate with city’s Public Works Department and private water purveyors to
accomplish required responsibilities. Develop and implement an in-house crossconnection inspection program. 2002 - 2006.
68
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
7.
Implement an administrative site plan review process. Consider the development and
implementation of an administrative site plan review process using staff as a site plan
review committee. An administrative review process would relegate the public hearing
process (to the Hearing Examiner) to an appeal of an administrative decision. The
current process of design review with site plan review can be unnecessarily time
consuming adding 6 to 8 weeks to permit approval. With the continued refinement and
articulation of the city’s development guidelines and standards, there is more assurance
of project approval. An administrative site plan review process would not diminish the
quality of review, or opportunity for public comment as notification requirements under
Title 19 would remain. The requirement for a public hearing on preliminary plat
subdivisions, planned unit developments, planned residential developments, conditional
uses and variances is not eliminated. 2002 - 2004.
8.
Conduct downtown parking capacity survey. The department proposes to conduct a
parking capacity study for Harborview Drive within the DB district only in order to
address citizen concerns that the available downtown parking is insufficient, and as such
impacts both retail business and residential neighborhoods. 2002 - 2003.
9.
Permit tracking. Identify a permit tracking system that works with all city departments.
Linking and providing better communications between departments throughout the
permit process. 2002 - 2003.
69
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002
1.
Update Comprehensive Plan. Complete Comprehensive Plan update to include revised,
annotated format; revise and update Transportation Plan element, Parks and Recreation
element, update Comprehensive Water and Sewer Facilities plans and incorporate as
elements to the plan capital facilities plan element. June.
2.
Update City Building and Fire Codes. Work with state and other local jurisdictions to
complete and adopt the 2000 International Building Codes and any amendments that
seem appropriate to the Gig Harbor environment. Provide educational opportunities to
staff and citizens regarding changes that could affect construction and plan review.
December.
3.
Creation of a certified local government for historic structures. Evaluate the creation
of a certified local government to allow citizens in Gig Harbor to place their homes on
the historic register. June.
4.
Shoreline master program. Update City of Gig Harbor Shoreline Master Program
Development Regulations, creating a new Title 20 GHMC to conform to the revised
development regulation guidelines adopted by Department of Ecology in late 2000.
December.
5.
Client relationships. Continue to improve overall client relationship performance
respective to permit application consultation, code familiarization, permit review and
inspection services through attendance at AWC sponsored training sessions and
conferences. Refine permit-tracking processes to provide greater oversight and
implementation of a central permit coordination. Implement processes, which allow
continuous feedback from customers regarding the level of service we provide and take
steps necessary to make improvements when appropriate. December.
6.
Buildable lands inventory. Working with Pierce County, develop a GIS database and
mapping system for use in conducting the annual buildable lands inventory of
commercial and residential lands, as required by the City of Gig Harbor Comprehensive
Plan, the Pierce County - County Wide Planning Policies and the State of Washington
Growth Management Act. September.
7.
Annual population changes. Annually evaluate population changes within the city and
its urban growth area and, as appropriate, consider adjustments to the urban growth area
boundary, consistent with the City of Gig Harbor Comprehensive Plan, the Pierce County
- County Wide Planning Policies and the State of Washington Growth Management Act.
April.
8.
Administrative procedures update. Update Title 19 (Administrative Procedures) of the
Gig Harbor Municipal Code to reflect changes and corrections to the 1995 state law; and
eliminate inconsistencies or typographical errors in current code. December.
70
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
9.
Respond to Endangered Species Act (ESA) requirements. Make the necessary
changes to the Gig Harbor Municipal Code, chapters 16, 17, 18, and 20 to in response to
the listings of threatened and endangered species and the adoption of the Tri-County 4(d)
rule. December.
10.
Parking survey. Conduct a survey of available parking along Harborview Drive in the
Downtown Business District. December.
11.
Update critical area regulations. Review and revise critical area regulations as required
by state law (R.C.W. 36.70A.172). As part of the process, a through review of the city’s
wetland regulations will be undertaken. Additionally, the services of a professional
wetland consultant may be needed to review proposed code changes consistent with the
Department of Ecology model wetland ordinance and conduct a wetland inventory of the
city and the unincorporated Urban Growth Area (UGA). December.
12.
Permit tracking. Continue to develop a Permit Management Center. Work with Public
Works to establish project review and communication consistency. Research and
implement a permit tracking system. December.
71
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002
CAPITAL OUTLAY
1.
Purchase two new computer stations. The department has been cycling its computer
workstations as new computers have been purchased. Additionally, with the
anticipated move to the new Civic Center in mid-2002, there will be a need for
computer workstations at the front Counter. Estimated cost is $5,500.
2.
Purchase one laptop computer. The department has begun to utilize computer
applications such as PowerPoint on an increasing basis. A laptop computer is
necessary to allow staff to take advantage of these applications when not in the office
setting. Estimated cost is $4,000.
3.
Software. The department needs to purchase upgrades for our existing software
programs as identified by the Information Systems Manager. Estimated cost is
$3,000.
4.
Digital cameras. As development activity, and ultimately code enforcement actions
increase, there is a need to provide staff with digital cameras for the purposes of
documenting conditions in the field. The use of digital photography allows staff to
more easily catalog and store information. Digital photos can also be easily
transferred into staff reports or publications. Estimated cost is $1,200.
5.
Printers. With the anticipated move in to the new Civic Center in mid-2002, there
will be a need to purchase additional computer printers, either network capable or
desktop versions depending upon need. Estimated cost is $3,500.
6.
Global positioning system (GPS) unit. GPS equipment allows city staff to map
important features in the field using satellites to triangulate precise locations. Point
data in optimal situations can achieve accuracy within 18". Currently the Planning
department uses GPS technology to locate significant vegetation while processing
clearing and grading permit applications. This point data has been very useful in
avoiding conflict during enforcement situations regarding significant vegetation. GPS
service is available on a very limited basis from Pierce County GIS, and staff
anticipates utilizing GPS technology beyond current Pierce County availability.
Estimated cost is $16,500. (Planning - $8,250, Parks - $2,063, Water - $2,063,
Sewer - $2,062, Storm - $2,062).
7.
Permit tracking module for Springbrook. The city currently utilizes Springbrook
accounting/finance software. Springbrook is in the process of developing a permit
tracking module. In an effort to integrate the city's software packages, it is appropriate
for the Planning and Building Department to pursue a permit tracking package through
Springbrook. Estimated cost is $2,000.
Total capital outlay - $27,450.
72
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002
STAFF ADJUSTMENTS
Request to add position:
Classification Associate Planner
Salary
Date
January 2002
The Associate Planner position was created in 1992. Five years later the city annexed the West
Side and Gig Harbor North, resulting in a gain of approximately 2,283 people, or a 55% increase
in population, as well as significant gain in geographic area. Considerable portions of these
annexations were comprised of commercial zones, which require much more intensive
development review than do single-family residential development. In the 10 years between the
1992 and the 2002, staffing has remained static at one Associate Planner (now a Senior Planner).
In recent years the legislature has mandated increasing responsibilities for local jurisdictions
translating into additional workload for local planning departments. This includes the recent
revisions of the guidelines for shoreline management, requirements to adopt best available
science in our Critical Areas Ordinance and Wetland Regulations, Buildable Land inventories,
Forest Practices regulations, reporting requirements, processes for public involvement, and
additional environmental regulations. Locally, design review was introduced in 1996, which has
increased the number of hours spent on the review of projects.
During the same period, planning skills have become increasingly technical in nature. Examples
include Geographic Information Systems (GIS), Global Positioning Systems (GPS), graphics
presentation methods, and increased computer skills including Internet applications. The
requirement to be versed in administrative legal procedures has also become increasingly
complex.
In the past year, the department has redistributed its workload to reflect these demands on staff.
Rob White, hired as a Planning and Building Inspector with primary duties in code enforcement,
has been drafted into the position of a planner. Rob is effectively fulfilling all the
responsibilities of the Associate Planner position at the present time. This has left the code
enforcement position largely unstaffed. The request is to open the position of Associate Planner
and back fill the Planning and Building Inspector position in August, thus restoring the
department’s code enforcement capabilities.
Request to reclassify position:
Classification Assistant Building Official
Salary
Date
January 2002
The position of Planning and Building Inspector was filled by Perry Fegley in 1996. Since that
time, the number of building permits and the valuation of the construction has increased
dramatically. In 1996, the Building Department issued approximately 120 permits valued at just
73
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
over 10 million dollars. In comparison, the department issued just over 200 permits valued at
over 41 million dollars in 2000. A major portion of this increase in both the number of permits
and amount of the valuation can be attributed to large commercial developments, which require
much more intensive development review than do single-family residential development.
As commercial construction projects have become every increasingly larger and more complex,
staffing needs for Building Official functions have increased. The Building Official must make
many decisions and interpretations of the Building Code. As the city has grown, many times it is
impractical for a project to be put on hold while the Building Official is sought out, apprised of
the situation, and issues a decision. An Assistant Building Official would serve to compliment
the position of Building Official and serve as a ‘back up’ in times of the Building Officials
absence. The Building codes allow for the delegation of certain decisions, including the signing
of permits; issuing certificates of occupancy; and making code interpretations all of which would
typically be handled by an Assistant Building Official. This would allow the department to
better serve the public by authorizing the Assistant Building Official to sign and issue permits
over the counter. Additionally, the Assistant Building Official would interpret the code in the
field and make decisions that would normally be deferred to the Building Official, thus saving
the contractor/developer time and money. In addition, the Assistant Building Official will
administer and enforce the critical areas ordinance, storm and drainage requirements and the
cross connection program for all new construction on private property. The Assistant Building
Official will also be responsible for the administration and enforcement of the State Energy
Codes for all development.
Building inspection and plan review duties would remain distributed between the Building
Official and the Assistant Building Official. Creation of such a position would allow building
official decisions to be made in the field, thus saving the contractor and city staff valuable time.
74
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
1999
Budget
1999
Actual
2000
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
Salaries
Benefits
Supplies
Services
Total expenditures
$ 307,900
101,500
12,450
66,500
33,500
$ 521,850
$ 279,544
83,995
12,465
43,092
30,633
$ 449,729
$ 331,600
98,900
13,750
103,932
30,800
$ 578,982
$ 313,678
83,420
16,428
51,080
35,005
$ 499,611
$ 388,700
115,600
21,500
104,200
66,900
$ 696,900
$ 387,000
108,000
16,930
85,100
62,000
$ 659,030
$ 430,200
127,400
35,100
169,005
30,000
$ 791,705
1996
4.00
1997
5.00
1998
5.00
1999
6.80
2000
6.85
2001
8.00
2002
8.50
Category
2002
Budget
Benefits
16%
$1,000,000
$750,000
Supplies
4%
$500,000
Salaries
55%
$250,000
$0
Services
21%
1997
1998
Capital
4%
1999
Budget
2000
2001
2002
Actual
$500,000
$250,000
$0
1997
Salaries
1998
Benefits
1999
2000
Supplies
75
2001
Services
2002
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
Dept. 15 - Parks & Rec.
The Parks and Recreation program provides a variety of quality outdoor recreational
opportunities for the citizens of Gig Harbor and visitors through a well-trained staff, and
acquisition, development, maintenance and improvement of city parks and support facilities,
including aesthetic and functional features along city arterials and pedestrian corridors. The
program also provides support for the annual city parade and other community events utilizing
city facilities. Specific functions include:
1.
Park facilities. Providing a high quality and safe recreational experience for people
using city park facilities through routine maintenance, repair, and improvements to city
parks grounds and buildings, including:
•
•
•
•
•
•
•
Daily restroom cleaning at city parks.
Placement and servicing of public trash receptacles and dog deposit-disposal mitt
dispensers in city parks and along city arterials.
Placement and maintenance of flower baskets and planters along selected arterial
corridors.
Placement and maintenance of pedestrian benches and other amenities along
pedestrian corridors.
Installation and maintenance of street trees and landscaped areas along selected
arterial corridors.
Fabrication, installation and maintenance of gateway signs, including service
organization information, at selected locations at entrances to the city.
Annual inspection of park facilities to ensure safety, and compliance with applicable
guidelines and regulations.
Maintenance and facility support activities (including additional litter receptacles) are
increased during the summer months. All or portions of the routine custodial services for
the restrooms, servicing of public trash receptacles, maintaining street trees and planters,
and furnishing and maintaining flower baskets may be performed under contract, or with
part-time or temporary staff, depending on staff availability, market conditions, and
available budget.
2.
Supplemental funding. Searching and applying for supplemental funding to support
park and recreation system functions and objectives as identified in the adopted Parks,
Recreations and Open Space Plan.
3.
Urban street tree program. Developing and promoting an urban street tree program to
enhance the aesthetic qualities of city streets and neighborhood vistas, including street
tree management (inventory program).
4.
Community event support. Providing special staff and facility support for parades and
community events consistent with available budget and staff resources.
76
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
5.
Parks, Recreation and Open Space plan. Updating and implementing the Parks,
Recreation and Open Space plan consistent with the city’s Comprehensive Plan, six-year
capital improvement program, and annual budget.
6.
Property acquisition. Continue to pursue opportunities to acquire properties in support
of the city’s adopted Park, Recreation and Open Space Plan.
7.
Recreational program. Continue to coordinate with the Pierce County Parks and
Recreational Department, the Peninsula Park District, and volunteer groups for sponsored
activities utilizing or supporting city facilities and programs.
8.
Street tree inventory program. Continue refinement of the “Street Tree Inventory”
program, including identification and selection of preferred, or designated, street trees for
use along various city arterial and residential street segments.
77
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002 - 2007
NARRATIVE OF GOALS
1.
Concurrency and impact fee program. Implement the city’s adopted Concurrency and
Impact Fee ordinances in support of the parks, recreation and open space program. 2002
- 2007.
2.
Tallman Wetlands. Continue to work with the property owner(s)/developer(s) to
develop plans and construct improvements for passive recreational use of the Tallman
wetlands. Ongoing.
3.
WSDOT. Continue to work with Washington State Department of Transportation staff
to develop plans for, and install and maintain landscape improvements at the Olympic
Drive and Wollochet Drive/Pioneer Way interchanges with State Route-16. Ongoing.
4.
Grants. Continue to search and apply for grant funds to complete the design, and
construct the Harborview Drive Street End Viewpoint project in conjunction with
improvements to Harborview Drive south of Soundview Drive, and to acquire and/or
develop park, recreation and open space consistent with the adopted Parks, Recreation
and Open Space Plan. 2002 - 2007.
5.
Parks, Recreation and Open Space Plan. Update the Parks, Recreation and Open
Space Plan on an annual basis, with a major update scheduled at five-year intervals, in
conjunction with updates to the city Comprehensive Plan. 2002 - 2007.
6.
Wilkinson property. Provide direction for creating a cooperative volunteer program to
restore and maintain the Wilkinson property, and provide passive recreational features
and support facilities including pedestrian paths, picnic tables, benches, drinking
fountain, and restrooms. 2003.
7.
City parks. Construct improvements at City Park at Crescent Creek, Jerisich Park,
Borgen Park and Grandview Forest Park (See also site specific projects). 2002 - 2007.
8.
Cushman Trail. Continue to coordinate the design and construction of the Cushman
Trail from Reid Drive and 34th Street to Hunt Street. Continue to develop in conjunction
with Tacoma Public Utilities staff a plan for development of the Cushman Trail in the
powerline right-of-way within the city limits in exchange for maintenance and security
monitoring. 2002.
9.
Gig Harbor Peninsula Historical Society and Museum. Provide support for the
current Gig Harbor Peninsula Historical Society and Museum use of the Mckenzie
Building, and development of their new facilities north of Austin Street and east of
Harborview Drive. 2002 - 2007.
10.
Harborview Drive Street End Viewpoint. Design and apply for IAC grant funding for
construction of the Harborview Drive Street End Viewpoint, including storm drainage
improvements, and extension of the bulkhead/retaining wall on the south side of the
existing wall to protect the embankment, and provide beach access utilizing property
purchased in 1999. Viewpoint construction will be contingent on available funding and
78
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
permits. (consistent with commitments made to area residents during design review
meetings conducted in 1999). 2003.
11.
Jerisich Park. Design and construct landscaped pedestrian facility improvements,
including widened sidewalk, street trees, ornamental planting areas, benches, and
stamped concrete and lighted pedestrian crossings, and/or decorative stamped concrete,
on the Harborview Drive frontage at at the intersection with Rosedale Street. Work will
need to incorporate undergrounding of overhead utilities, and water and sanitary sewer
line improvements. 2002 - 2004.
12.
Westside pedestrian corridor. Design and construct a pedestrian corridor utilizing
portions of the sanitary sewer easement to connect the west end of 45th Street to Olympic
Drive and 56th Street on the north. Improvements to include architectural lighting,
landscaping, and benches. 2002 - 2004.
13.
Soundview Drive pier. Develop a plan, and submit grant and permit applications for
construction of a public pier and pedestrian facilities on city property at the north end of
Soundview Drive. 2003 - 2005.
79
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002
1.
Jerisich Park. Design and construct a pedestrian bulb out section in front of Jerisich
Park along Harborview Drive. Improvement will connect with the pedestrian pathway
down Rosedale Street and incorporate stamped concrete and bollards. $15,000 October.
2.
Harborview Drive Street-End Viewpoint.
Complete miscellaneous pedestrian
improvements at the street end in conjunction with completed Harborview Drive
Improvements. $10,000 - December.
3.
Cushman Trail project. Participate with Pierce County Parks and Recreation in the
design and construction of the Cushman Trail project. Pierce County Parks and
Recreation, as lead agency with city participation, received ISTEA-STP (Intermodal
Surface Transportation Efficiency Act - Surface Transportation Program) funds to
develop a nominal 16-ft. wide asphalt surface extending from the 34th Street/Tacoma
Public Utilities right-of-way intersection with Reid Drive on the south, to the Pierce
Transit Park and Ride on the north (See Streets, “Kimball Drive Park and Ride and
Pioneer Way Improvements). Portions of the trail will serve as a maintenance road for
Tacoma Public Utilities. Where feasible, the pedestrian portion will be separate from the
section for wheeled conveyances. Continue to develop in conjunction with Tacoma
Public Utilities staff a plan for development of the Cushman Trail in the power line rightof-way within the city limits in exchange for maintenance and security monitoring.
$30,000 - December.
4.
Streetscapes. Install additional street planters and landscape improvements in the
Harborview Drive-North Harborview Drive, Borgen Blvd. and Point Fosdick Drive
corridors. $10,000 - December.
5.
Pedestrian facilities. Continue to work with Pierce Transit and the Planning Department
for design and construction of additional Gig Harbor transit/pedestrian shelters. $5,000 December.
6.
Sign repairs. Sign repairs, and/or replacement(s), at the city’s parks, and gateways.
$15,000 - December.
7.
Drinking fountains. Identify locations and install drinking fountains at various locations
along pedestrian pathways and city Parks. $2,500 - December.
8.
City Park improvements. Replace the existing overhead power service to the kitchen
facility with underground power supply. Install two new irrigation meters at the ball
fields. $3,500 - May.
9.
City baseball field upgrade. Re-grade the city baseball field and incorporate soil
additives to improve drainage. $5,000 - May.
10.
Resurface basketball court. Re-surface the basketball court at the City Park. $3,000 May.
80
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
11.
McDonald Street pedestrian corridor. Design and construct a pedestrian corridor
along McDonald Street linking the Civic Center and Grandview Forest trail system on the
north with the pedestrian facilities in the commercial and medical office campus on the
south. Improvements may include architectural lighting, landscaping, and benches.
$10,000 - December.
12.
Harborview Drive winter holiday decorations. Decorate streetscape along Harborview
Drive with cedar garlands throughout the winter holiday season. These would be
decorated with 4” bows to bring a warm, festive look to the harbor. $2,500 - November.
13.
Develop an Arts Commission Project Support Program.
Develop an Arts
Commission Project Support Program to provide funding to nonprofit arts and cultural
arts organizations that provide events for the benefit of city residents. The program will
also fund non-profit organizations that want to do arts projects that involve city residents,
such as community service organizations, civic organizations, or libraries. Projects that
benefit city residents are the core focus of the Project Support Program. Project grants
can include concerts, theatre productions, visual art exhibits, art festivals, or a broad
range of arts-related services. $10,000 - December.
14.
Grandview Forest Park. Place scenic benches in rest areas and develop a landscape
plan in the easement adjacent and south of Grandview Forest Park. Seek volunteer
assistance to implement the plan. $10,000 – December.
15.
Informational Signage. Coordinate with the Historical Society to provide informational
signage and markers at historically significant locations throughout the city. $15,000 –
December.
16.
Skate Park. Install additional landscaping, irrigation and pedestrian facilities, also work
with Pierce Transit in the construction of a bus shelter and pedestrian improvements at
the Kimball Dr bus stop adjacent to the skate park. $ 10,000 - October.
81
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
2002
CAPITAL OUTLAY
1. Replace 1992 flatbed truck. Replace the existing 1992 flatbed truck with a new flatbed
truck. Estimated cost is $40,000 (Parks - $5,000, Streets - $10,000, Water - $10,000,
Storm - $15,000).
2. Various needed equipment. Purchase needed equipment as available through
government surplus, special sale, or public auction opportunities, such as a small grader
and portable message board. Estimated total cost is $10,000 (Parks - $1,500, Streets $4,000, Water - $2,000, Sewer - $1,500, Storm - $1,000).
3. CAD system upgrades. Upgrade existing computer hardware and software to maintain
compatibility with industry capabilities. Estimated cost is $13,000 (Parks - $2,000,
Streets - $3,000, Water - $3,000, Sewer - $2,000, Storm - $3,000).
4. Computer and peripheral upgrades. Upgrade existing computer hardware, software
and peripherals to bring all computers up to a minimum operating speed, with sufficient
memory and software upgrades to run all systems in Windows 2000 and Office 2000.
Estimated cost is $10,000 (Parks - $500, Streets - $2,000, Water - $4,000, Sewer $1,500, Storm - $2,000).
5. Plan sheet storage cabinets. Purchase two (2) vertical full size plan sheet storage
cabinets to provide filing of plan sheets in the new Civic Center. Estimated cost is
$6,000. (Parks - $1,000, Street - $2,000, Water - $1,000, Sewer - $1,000, Storm $1,000).
6. Miscellaneous. Purchase small hand tools and equipment as needed including backpak
blower and weedeaters. Estimated cost is $5,000.
7. Global positioning system (GPS) unit. GPS equipment allows city staff to map
important features in the field using satellites to triangulate precise locations. Point data
in optimal situations can achieve accuracy within 18". Currently the Planning department
uses GPS technology to locate significant vegetation while processing clearing and
grading permit applications. This point data has been very useful in avoiding conflict
during enforcement situations regarding significant vegetation. GPS service is available
on a very limited basis from Pierce County GIS, and staff anticipates utilizing GPS
technology beyond current Pierce County availability. Estimated cost is $16,500.
(Planning - $8,250, Parks - $2,063, Water - $2,063, Sewer - $2,062, Storm - $2,062).
Total Parks capital outlay - $17,100.
82
City of Gig Harbor
2002 Annual Budget
Fund 001 - General
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Intergov't Charges
Total expenditures
$ 110,915
32,680
34,500
67,800
388,400
$ 634,295
1996
2.30
1999
Actual
2000
Budget
96,227
27,498
24,564
45,931
188
97,160
$ 291,568
$ 110,100
28,900
27,700
49,750
250
320,000
$ 536,700
1997
2.37
1998
2.50
$
2002
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
92,402
24,272
22,527
40,053
222
285,359
$ 464,835
$ 145,800
38,400
31,000
39,350
250
479,300
$ 734,100
$ 103,600
30,100
28,500
47,300
200
193,900
$ 403,600
$ 142,700
37,600
33,500
107,850
250
181,200
$ 503,100
1999
2.45
2000
2.60
2001
3.80
2002
3.30
$
$1,000,000
Capital
37%
Salaries
28%
$500,000
Benefits
7%
Intergov't
0%
$0
1997
Supplies
7%
Services
21%
1998
1999
Budget
2000
2001
Actual
2002
$700,000
$350,000
$0
1997
Salaries
1998
Benefits
1999
Supplies
2000
Services
83
Intergov't Charges
2001
2002
City of Gig Harbor
2002 Annual Budget
Dept. 16 - Building
Maintain, preserve and enhance city buildings, including city Hall and the McKenzie Building,
in accordance with city codes and community standards to provide a safe, pleasant, attractive,
and productive environment for city activities, the public and tenants. Site planning for multiuse city facilities are also covered under this function. (Note: Grounds maintenance and
improvements for city buildings are incorporated under the Parks and Recreation program.)
84
City of Gig Harbor
2002 Annual Budget
Dept. 16 - Building
2002 - 2007
NARRATIVE OF GOALS
1.
City buildings. Maintain, and construct minor improvements to City Hall, the Bogue
Building, and the McKenzie Building consistent with budgeted objectives and available
staff. Routine custodial services (inside) are performed under contract for City Hall and
the Bogue Building, and by the lease tenant at the McKenzie Building. 2002 - 2007.
85
City of Gig Harbor
2002 Annual Budget
Dept. 16 - Building
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Total expenditures
$
$
1999
Actual
24,670
8,100
8,000
52,000
31,000
123,770
1996
0.25
$
2000
Budget
23,996
7,265
5,346
28,289
34,451
99,347
$
$
2000
Actual
24,500
7,900
20,000
35,000
24,000
111,400
$
1997
0.25
1998
0.25
$
2001
Budget
21,936
5,497
15,643
28,096
4,528
75,700
$
$
$
1999
0.50
2002
Budget
29,300
9,500
7,500
31,000
3,500
80,800
2001
Estimate
$
2002
Budget
16,000
4,800
3,900
25,400
100
50,200
$
2000
0.50
$
28,700
9,100
10,000
61,000
1,000
109,800
$
2001
0.60
2002
0.60
$150,000
Services
56%
Capital
1%
$100,000
$50,000
Supplies
9%
$0
Salaries
26%
1997
1998
Benefits
8%
1999
2000
Budget
2001
2002
Actual
$70,000
$35,000
$0
1997
1998
Salaries
Benefits
1999
Supplies
86
2000
Services
2001
#REF!
2002
City of Gig Harbor
2002 Annual Budget
DESCRIPTION OF FUND TYPE
Special revenue funds are used to account for revenues derived from specific taxes or other
sources that are designated to finance particular activities of the city.
These funds include Streets, Drug Investigation, Hotel - Motel, Property Acquisition, General
Government Capital Assets, General Government Capital Improvement, LID No. 99-1 Project,
Impact Fee Trust and Lighthouse Maintenance.
87
City of Gig Harbor
2002 Annual Budget
Category
Street Operating
Drug Investigation
Hotel - Motel
1999
Budget
1999
Actual
2000
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
$ 5,080,500
$ 2,216,827
$ 7,416,004
$ 4,266,324
$ 3,593,741
$ 4,120,691
$ 3,149,186
12,500
26,239
19,020
18,400
8,603
13,618
10,368
60,500
178,188
243,450
333,416
399,629
363,227
293,756
1,875,000
1,948,048
1,869,288
1,652,344
725,904
1,892,431
1,482,931
General Gov't. Capital Assets
665,000
790,034
306,370
358,541
7,733,914
8,206,666
5,634,681
General Gov't. Capital Improvement
480,000
605,316
586,739
697,462
284,120
317,462
449,462
500,000
1,200,000
LID 99-1 Project Fund
-
-
-
-
Impact Fee Trust
-
-
-
-
2,575
$ 8,176,075
2,130
$ 5,766,782
1,670
$ 10,442,541
1,770
$ 7,328,257
2002 Budget
Impact Fee
6%
LID 99-1
Proj.
0%
-
1,869
$ 13,247,780
1,721
$ 16,115,816
1,721
$ 11,698,905
Expenditures
Lghthse
0%
$12,000,000
Streets
27%
Drug
0%
$6,000,000
Hotel
3%
$0
Prop. Acq.
13%
1997
1998
1999
Budget
2000
2001
Actual
Budgeted Expenditures By Fund
$8,000,000
$4,000,000
$0
1997
676,800
$18,000,000
Cap. Imp.
4%
Cap.
Assets
47%
-
1998
1999
Street Operating
Hotel - Motel
General Gov't. Capital Assets
Impact Fee
2000
2001
2002
Drug Investigation
General Gov't. Capital Improvement
LID 99-1 Project
88
2002
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
Provide a safe, functional, efficient and aesthetic transportation system for the movement of
people, goods and services through efficient maintenance of and construction of improvements
to the city's streets, pedestrian corridors, and bicycle routes. The emphasis as a "pedestrian
friendly" community is on preservation and enhancement of pedestrian access in the city's
residential and commercial areas. More specifically, the functions performed through this fund
include:
1.
City streets. Maintaining and improving the city's streets, pedestrian corridors, and
bicycle routes to provide a safe, functional, efficient, and aesthetic transportation system
for personal, commercial, and non-motorized vehicles, transit, and pedestrian traffic in
Gig Harbor, including the following activities:
•
•
•
•
•
•
•
•
•
•
Street maintenance and repair, including, pavement markings, shoulder grading
and/or chipseal, crack sealing and pavement patching/overlays/rehabilitation.
Street construction and reconstruction.
Sidewalk and walkway construction, improvement and/or replacement.
Installing and maintaining street and pedestrian lighting.
Installing and maintaining traffic control devices. (Signs and signals)
Snow removal and ice control.
Street cleaning including debris and litter removal.
Permits (Right-of-way use, encroachment) and inspection of activities within the
right-of-way consistent with the provisions of city Code and state law.
Adopt-a-Road Program. This program provides an opportunity for community
groups to volunteer their services to assist staff in removing debris and litter from city
rights-of-way.
Maintenance and construction activities are performed year-around depending on the
nature of the activity, weather and soil conditions for maximum effectiveness,
productivity, and safety, and to minimize adverse impacts. Work is performed by a
combination of city staff, outside agencies under agreement with the city, or
contractors depending on the nature and extent of the work, and the availability of
city resources.
2.
Transportation system. Developing a transportation system that balances the need for
enhanced community and neighborhood livability with the need for safe and efficient
access to commercial and employment centers for the movement of goods and provision
of services.
3.
Transportation options. Preserving and enhancing multi-modal transportation options
through cooperation and participation with other agencies in development of programs
and projects.
89
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
4.
Funding. Searching and applying for supplemental funding to support transportation
system functions and objectives as identified in the adopted Comprehensive
Transportation Plan and current Six-Year Transportation Improvement Program (TIP).
5.
Reviews and inspections. Reviewing and inspecting development proposals and projects
for conformance with city standards, the Comprehensive Transportation Plan, current 6Year TIP, concurrency requirements, applicable State Environmental Policy Act (SEPA)
mitigation and/or impact fee requirements, and accepted engineering practice.
6.
Concurrency. Managing the concurrency and traffic impact fee programs consistent
with city codes.
7.
Maintenance. Maintaining department vehicles and equipment. Work may be
performed by city staff or with private vendors depending on the nature of the work and
vehicle or equipment, and the most effective use of and availability of city resources.
8.
Comprehensive Transportation Plan. Updating and implementing the Six-Year
Transportation Improvement Program (TIP) consistent with the city's Comprehensive
Plan and Transportation Element (Comprehensive Transportation Plan), and annual
budget.
9.
Capital improvement program. Continue to work with federal, state, and local
agencies (Pierce County, Kitsap County, Pierce Transit, and Tacoma Public Utilities),
citizens, property owners, developers, elected officials, and the Planning and Building
Department to identify facility improvement needs, and develop and secure funding for
construction of transportation facility improvement projects in accordance with the city’s
Six-Year Capital Improvement Program, Comprehensive Transportation Plan, and the
city and funding agency requirements.
10.
Transportation Improvement program. Develop and implement the annual update to
the Six-Year Transportation Improvement Program (TIP), consistent with the
Comprehensive Transportation Plan, and annual budget.
11.
Sidewalk restoration program. Develop and implement a sidewalk maintenance
program modeled on successful programs at other agencies, and utilizing the current
annual sidewalk inventory to identify and prioritize sidewalk sections needing repair
and/or replacement.
12.
Public works standards. Update the Streets section of the Public Works Standards to
reflect the Design Manual, and current policies and procedures.
13.
Traffic management. Continue to work with the Police Department, concerned citizens,
business and property owners, and elected officials to identify, monitor, and resolve
traffic control and parking issues.
14.
Adopt-a-Road program. Continue to provide staff and materials support for the
“Adopt-a-Road Program” approved by the Council in 1999. Staff support includes
training and orientation, coordination, maintaining equipment and materials inventory,
90
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
and monitoring the work of volunteers and community groups removing debris and litter
from within city rights-of-way.
15.
Development review. Continue to review development proposals and construction
relative to the provisions of the city’s Public Works Standards, the Comprehensive
Transportation Plan, current 6-Year Transportation Improvement Program (TIP), and
accepted engineering and construction practices.
16.
Pavement management system. Continue to refine and utilize a pavement management
system to classify needed maintenance activities for all city streets. The program will
account for all annual repair and rehabilitation measures to be incorporated annually to
extend the life of the city’s pavement system.
91
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
2002 - 2007
NARRATIVE OF GOALS
1.
Prentice Street improvements.
Complete the design and construct pedestrian
improvements from Burnham Drive to Fennimore Street. The improvements include
minor widening, storm sewer system, curbs, gutters, sidewalks, landscaping, and
provisions for future lighting. TIB funding assistance under the Pedestrian Safety and
Mobility Program will be requested for construction. 2002 - 2007.
2.
Fleet maintenance. Initiate a more comprehensive fleet maintenance program with a
staff mechanic to perform routine maintenance activities, and manage a maintenance
management system for department vehicles and equipment. This effort will be
coordinated with an Equipment Rental and Revolving (ER&R) program developed by the
Finance Department to better track equipment usage and costs, and to provide a
systematic replacement mechanism. 2002 - 2007.
3.
City shop. Develop a long-range plan for improvements to the existing and new shop
property (purchased in 1999) to include provisions for additional staff parking, covered
equipment and materials storage (including sand and deicer storage and mixing),
administrative functions and staff areas, equipment washdown, temporary storage and
decanting of ditch spoils/storm sewer vactor waste, sign shop, police evidence, storage
(including vehicle), city records storage, card lock fuel facility, and fleet maintenance.
2003 - 2004.
4.
Downtown parking. Continue to coordinate with the downtown business- and propertyowners, and the Planning Department, to identify and pursue opportunities to provide
additional off-street parking facilities for commercial properties in the downtown area.
Seek coordination with downtown property owners to encourage private property parking
signage 2002 - 2007.
5.
SR-16 corridor improvements. Provide technical support, and coordinate with
WSDOT and stakeholders, for proposed SR-16 corridor improvements. 2002 - 2007.
92
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
2002
1.
Grandview Street improvements (Phase 1). This project will reconstruct the existing
roadway from Pioneer to McDonald and will include minor widening, curbs, gutters, and
sidewalk on the west side, and storm sewer improvements.
This project will be
completed in conjunction with the construction of the new Civic Center. $403,000 September.
2.
Franklin Avenue/Fuller Street improvements. Complete the Design and construction
of street improvements for Franklin Avenue from Peacock Hill Road to Burnham Drive
including the intersection with Fuller Street. These improvements will consist of a new
pavement section with curb, gutter, sidewalk and necessary storm sewer improvements.
$140,000 - December.
3.
Prentice Street improvements. Complete the design of pedestrian improvements from
Burnham Drive to Fennimore Street. The improvements include minor widening, storm
sewer system, curbs, gutters, sidewalks, landscaping, and provisions for future lighting.
October.
4.
Olympic Drive and 56th Street preliminary design. Complete the design of the future
street improvement project along Olympic Drive from west of Point Fosdick Drive to
38th Street. $190,000 - November.
5.
Annual street rehabilitation and resurfacing. Consistent with the city’s new pavement
management system, the city will perform asphalt overlays on various city streets. Major
arterials include sections of Point Fosdick Drive, Rosedale Street, and Harborview Drive.
The city will also chip-seal up to approximately four lane miles of city streets in priority
areas throughout the city. $150,000 - November.
6.
Curbs, gutters and sidewalks. Construct minor curb, gutter, and sidewalk and/or
walkway improvements and repairs along arterials and in priority locations as identified
in the sidewalk inventory program. $10,000 - ongoing.
7.
Rosedale Street and Harborview Drive street lights. Purchase and install architectural
streetlights along the newly constructed section of Harborview Drive Street End and
continue the streetlight installations on Rosedale Street and Harborview Drive. $80,000 September.
8.
Harborview Drive crosswalk lighting system. Design, purchase, and install inpavement pedestrian crosswalk lighting system in Harborview Drive at the Rosedale
Street intersection. $12,000 - October.
9.
56th Street/Point Fosdick Drive. Design street improvements for 56th Street/Point
Fosdick Drive from the Olympic intersection to the 56th/Olympic intersection. The
improvements include reconstruction of the roadway to provide 3 lanes with bicycle
93
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
lanes, curb, gutter and sidewalk with landscape planter strip on one side. $75,000 December.
10.
Point Fosdick landscape median. Design and construct a landscape median along Point
Fosdick Drive from Olympic to Harbor Country Lane. The median will control access
location along Point Fosdick Drive by directing left turns to specific locations. $100,000
- November.
11.
Vernhardson Street pedestrian improvements. Design and construct approximately
1000 LF of curb, gutter, and sidewalk from North Harborview Drive to the City Park
along the north side of Vernhardson Street. $60,000 - October.
12.
Shop improvements. Replace generator control panel, install overhead fluid delivery
system , replace hoist and install roof insulation. $50,000 - September.
94
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
2002
CAPITAL OUTLAY
1.
Replace 1992 flatbed truck. Replace the existing 1992 flatbed truck with a new flatbed
truck. Estimated cost is $40,000 (Streets - $10,000, Water - $10,000, Storm $15,000, Parks - $5,000).
2.
Replace 1990 tractor mower. Replace the existing 1990 tiger mower with a new
sidemower to maintain shoulders and perform other vegetation control. Estimated cost
is $105,000. (Streets - $52,500, Storm - $52,500).
3.
Safety Tarps. Purchase safety tarp covers for the 5-yard dump trucks to cover material
while transporting. Estimated cost is $3,000.
4.
Various needed equipment. Purchase needed equipment as available through
and portable message board. Estimated total cost is $10,000 (Streets - $4,000, Parks $1,500, Water - $2,000, Sewer - $1,500, Storm - $1,000).
5.
CAD system upgrades. Upgrade existing computer hardware and software to maintain
compatibility with industry capabilities. Estimated cost is $13,000 (Streets - $3,000,
Parks - $2,000, Water - $3,000, Sewer - $2,000, Storm - $3,000).
6.
Computer and peripheral upgrades. Upgrade existing computer hardware, software
Estimated cost is $10,000 (Streets - $2,000, Parks - $500, Water - $4,000, Sewer $1,500, Storm - $2,000).
7.
Plan sheet storage cabinets. Purchase two (2) vertical full size plan sheet storage
$6,000. (Street - $2,000, Water - $1,000, Sewer - $1,000, Storm - $1,000, Parks $1,000).
8.
Miscellaneous. Purchase small hand tools and equipment as needed including plastic
comb binding system and large size laminating system. Estimated cost is $5,000.
Total Streets capital outlay - $81,500.
95
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
2002
STAFF ADJUSTMENTS
Request to add new positions
Classification
Salary
Hire Date
Classification
Salary
Hire Date
Construction Inspector, Temporary (1)
$3,337 - $4,171/mo.
January 1, 2002 to December 31, 2002
Laborer, Temporary (1)
$2,579 - $3,224/mo.
January 1, 2002 to December 31, 2002
The Public Works Construction Inspector is primarily responsible for inspecting public works
construction projects, developer construction projects, utility connections/extensions, utility
company/other public agency projects potentially affecting city facilities, and right-of-way use
permits. While any of the above construction activities may warrant constant monitoring,
typically only Public Works construction and larger development projects warrant, or are
otherwise able to receive full city attention due to limited staff availability relative to other
projects or activities. Federal Aid and joint agency projects are especially sensitive to the need
for staffing by qualified inspection and administrative personnel.
It is anticipated that 2002 street construction projects plus park, water and sanitary sewer projects
may be occurring simultaneously. In addition, development and utility construction projects, and
other private sector activities involving city facilities may occur at the same time. A temporary
increase in construction inspection staff will be necessary to ensure sufficient ability to monitor
projects to protect the city’s interests.
The position(s) will be funded through the respective project budgets or funds. The positions
will be budgeted as follows: Parks - 5%, Streets - 50%, Water - 25%, Sanitary Sewer - 10%, and
Storm Sewer - 10%.
Presently, a member of the city staff has been training to assume construction inspection duties
during the absence, and anticipated future retirement of the present Construction Inspector. He
has demonstrated an excellent aptitude for construction inspection. However, his absence from
the crew during his inspection work has limited the crew’s capabilities, and conversely, at certain
times he has not been able to fill in for the construction inspector due to lack of other available
staff for crucial maintenance and operation activities or projects. As noted in the request for a
new laborer position, the existing and anticipated work load due to annexations, improvements,
and acquisitions has placed and will continue to place additional demands on the city’s
maintenance and operations staff in order to maintain current service levels. A temporary
laborer position will provide coverage during the absence of the laborer while performing
temporary construction inspection duties.
The position will be budgeted as follows: Parks - 5%, Buildings - 5%, Streets - 35%, Water 30%, Sanitary Sewer - 5%, and Storm Sewer - 20%.
96
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
Resources
Category
Taxes
Licenses & permits
Intergov't revenues
Charges for services
Miscellaneous
Transfers in
Other
Total revenues
Total resources
$
$
1999
1999
2000
2000
2001
2001
2002
Budget
Actual
Budget
Actual
Budget
Estimate
Budget
7,500
$
87,042 $
86,478 $
902,537 $
598,849 $
1,163,986
500,000
504,977
546,000
537,433
500,000
575,000
1,000
1,080
1,000
4,360
2,000
3,750
2,000
3,300,300
711,153
1,997,024
1,676,000
497,600
791,938
347,200
5,000
21,697
6,500
296,048
361,000
914,528
8,000
920,000
6,700
5,877
4,000
7,811
50,600
16,621
8,000
1,260,000
885,000
3,125,000
1,504,324
1,250,000
1,220,000
700,000
5,073,000
2,129,785
1,650,000
7,329,526
29,324
4,055,303
30,000
2,691,204
3,521,842
1,985,200
5,080,500
$
2,216,827
$
7,416,004
2002 Budget
Taxes
38%
211,021 $
$
4,266,324
$
3,593,741
$
4,120,691
$
3,149,186
Budget & Actual Total Resources
$10,000,000
Intergov't
14%
$7,500,000
$5,000,000
Other
1%
$2,500,000
$0
1997
1998
1999
2000
2001
2002
(1998 ACTUAL IS THROUGH
JULY ONLY.)
Budget
Actual
Beg bal
47%
Budgeted Resources
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
1997
1998
1999
2000
2001
2002
Beg balance
Taxes
Licenses & Permits
Intergov't Revenues
Charges for Services
Miscellaneous
Transfers in
Other
97
City of Gig Harbor
2002 Annual Budget
Fund 101
Street Operating
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Transfers out
Total expenditures
$
Ending fund balance
Total uses
$
1999
Actual
375,400
123,900
91,000
231,900
4,258,000
5,080,200
$
300
5,080,500
$
1996
5.07
2000
Budget
387,958
119,815
70,212
148,508
1,279,312
2,005,805
211,022
2,216,827
$
2000
Actual
418,900
114,020
88,750
278,431
4,865,500
5,765,601
1,650,403
7,416,004
$
1997
5.70
$
$
1998
7.47
430,682
129,838
79,737
116,107
2,880,584
3,636,948
629,376
4,266,324
1999
7.85
2002 Budget
$
$
492,700
139,700
112,000
254,990
2,560,700
3,560,090
33,651
3,593,741
2001
Estimate
$
$
2000
8.65
507,500
140,250
75,300
127,650
2,106,000
2,956,700
1,163,991
4,120,691
2002
Budget
$
450,700
130,000
105,000
206,300
1,341,500
676,800
2,910,300
238,886
3,149,186
$
2001
9.57
2002
8.97
Ending bal.
10%
Capital
55%
2001
Budget
$7,500,000
$5,000,000
Salaries
18%
$2,500,000
$0
Benefits
5%
Services
8%
1997
Supplies
4%
1998
1999
2000
Budget
2001
2002
Actual
$5,000,000
$2,500,000
$0
1997
Salaries
1998
Benefits
1999
Supplies
2000
Services
98
2001
2002
Ending fund balance
City of Gig Harbor
2002 Annual Budget
Fund 105
Drug Investigation
Proceeds from the sale of property seized during drug investigations and forfeited pursuant to
state and federal law are accumulated in this fund. These moneys are used to pay for overtime,
equipment and supplies related to drug investigations and related activities.
99
City of Gig Harbor
2002 Annual Budget
Fund 105
Drug Investigation
Resources
1999
Budget
Category
$
1999
Actual
12,000
Fines & forfeits
Miscellaneous
Other
Total revenues
$
500
500
Total resources
$
12,500
14,025
2000
Budget
$
18,770
1,633
7,520
3,061
12,214
$
26,239
2000
Actual
$
250
250
$
19,020
14,797
2001
Budget
$
8,116
247
1,719
1,637
3,603
$
18,400
2001
Estimate
$
487
487
$
8,603
2002
Budget
12,700
$
300
618
918
$
9,768
200
400
600
13,618
$
10,368
$30,000
$20,000
$10,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Category
Salaries
Benefits
Supplies
Services
Intergov't charges
Total expenditures
1999
Budget
$
5,000
700
5,800
1,000
12,500
Ending fund balance
Total uses
$
12,500
2001 Budget
1999
Actual
$
3,472
652
2,585
4,733
11,442
$
14,797
26,239
2000
Budget
$
5,000
700
12,320
1,000
19,020
19,020
$
2000
Actual
$
4,261
861
578
5,700
$
12,700
18,400
2001
Budget
$
8,603
8,603
$
8,603
2001
Estimate
$
2,500
750
500
100
3,850
$
2002
Budget
$
10,368
10,368
9,768
13,618
$
Supplies
100%
$20,000
$10,000
$0
1997
1998
1999
2000
Budget
100
Actual
2001
2002
10,368
City of Gig Harbor
2002 Annual Budget
Fund 107
Hotel - Motel
The hotel-motel tax is a tax imposed by the city upon the sale of, or charge made for the
furnishing of lodging.
Revenues generated by this tax may be used solely for paying for tourist promotion and
acquisition and/or maintenance of tourism-related facilities.
Some permitted uses for hotel-motel tax revenues are:
• Advertising.
• Developing strategies to expand tourism.
• Operating tourism promotion agencies.
• Advertising of special events and festivals designed to attract tourists.
• Tourism-related facilities such as cultural and performing arts facilities, parking facilities and
restroom facilities.
Proposals for expenditure of these funds are submitted to the Lodging Tax Advisory Committee.
The committee reviews funding requests and the preliminary budget, and submits
recommendations to the City Council.
101
City of Gig Harbor
2002 Annual Budget
Fund 107
Hotel - Motel
2002 - 2007
NARRATIVE OF GOALS
The goal of this fund is to increase tourism in the City of Gig Harbor using revenues generated
by the Hotel-Motel tax.
102
City of Gig Harbor
2002 Annual Budget
Fund 107
Hotel - Motel
2002
The following tourism promotional projects are proposed:
1.
Tourism Marketing Director. This position serves as the lead for media coordination
and as liaison with the Chamber of Commerce, local accommodations and other tourismrelated organizations in the community. The position is designed to provide a cohesive
tourism voice throughout the community through a comprehensive image development
plan, and based on the newly created Tourism Strategic Plan. In 2002 the position will go
from part-time to full- time position and the title will be changed to more adequately
reflect the goal of the position. $45,000.
The following tourism promotion projects will be funded and managed through the Tourism
Marketing Director, with each outside group submitting invoices for reimbursement through the
Tourism Marketing Director and the City of Gig Harbor Finance Department:
•
Tourism office administration. To adequately fund the administrative needs of the
Tourism Marketing Director and office. This fund will provide the necessary funds
for postage, attending conventions and joining pertinent tourism associations,
letterhead, envelopes, business cards, and other related administrative expenses.
$7,500.
•
Tacoma Pierce County Convention & Visitors Bureau. This fund will contribute
Gig Harbor’s share of a co-op plan funded through all Pierce County partners, to
create two activities. The first will be an updated and very useful Website with
specific information on Gig Harbor, our accommodations and tourism programs. The
second will be a Corporate Meeting Planners Familiarization Tour of Pierce County,
including Gig Harbor’s properties that serve conventions and corporate meetings.
$12,000.
•
Gig Harbor Key Peninsula Cultural Arts Commission. To assist the Gig Harbor
Key Peninsula Cultural Arts Commission in the maintenance of their Website
Marketing Program. $1,200.
•
Gig Harbor Peninsula Historical Society and Museum. To assist the Historical
Society in their marketing efforts, specifically purchase and maintenance of banners
and other marketing needs as necessary . $1,200.
•
Gig Harbor Peninsula Area Chamber of Commerce. To assist the Chamber in
upgrading their website to specifically enhance the tourism aspect of the site and
adding a Welcome Center Manager (see job description). Both activities will be cofunded through a grant from Pierce County as well as Chamber and City funding.
$5,500.
103
City of Gig Harbor
2002 Annual Budget
•
2.
Fund 107
Hotel - Motel
Tourism Marketing Fund. This objective continues and enhances the marketing
and advertising campaign that has been so successful the past two years. It will focus
on the goals and objectives laid out in the Gig Harbor Tourism Strategic Plan. The
marketing campaign for 2002 is organized for the most effective use of our tourism
dollars on projects and advertising that give us the greatest return on our dollar. All
planned spending will be in accordance with the goals of the Tourism Strategic Plan.
Expenditures will include: completion of tradeshow exhibit and travel of tradeshow
exhibit regionally ($3,500), marketing for Gig Harbor Quilt Festival ($1,500),
continued management of Gig Harbor Photo Library ($2,100), design and printing of
new Gig Harbor Visitor Survey ($1,500), design and printing of new co-op brochure
to include information previously done separately by local organizations such as t he
Historical Society, the Chamber and the Cultural Arts Commission ($8,000),
contracting with a distribution service for the most effective distribution of the abovementioned brochure ($6,500), advertising placement in the following publications:
Washington State Visitors Guide ($3,000), Washington State Lodging Guide ($3,000),
Pierce County Visitors Guide ($2,000), Seattle/King County Visitors Guide ($2,000),
Sunset Magazine ($7,000), AAA Washington Magazine ($5,500), NW Travel
Magazine and Drive Tour Guide ($2,500), Corporate Meeting Planners Annual
Publication ($3,000), Convention Planners Annual Publication ($3,000), Washington
CEO Magazine ($2,500). This fund will also cover necessary costs for graphics
design service for all above-mentioned projects ($2,000). $58,600.
Hotel – Motel Capital Reserve. Annually, five percent of fund revenues shall be placed
in reserve for future capital projects that benefit tourism. In order to provide a start,
$10,000 is placed into reserve for 2002. $10,000 - January.
104
City of Gig Harbor
2002 Annual Budget
Fund 107
Hotel - Motel
2002
CAPITAL OUTLAY
Computer. For use by Tourism Marketing Director, in dealing with her multiple workstations,
the laptop will provide a necessary cohesive tool for the tourism program. Estimated cost is
$2,000.
105
City of Gig Harbor
2002 Annual Budget
Fund 107
Hotel - Motel
Resources
Category
Taxes
Miscellaneous
Total revenues
Total resources
1999
Budget
$
$
30,000
1999
Actual
$
2000
Budget
2000
Actual
$
30,000
124,922
110,000
173,875
176,130
140,000
150,000
500
30,500
3,763
128,685
6,355
116,355
8,355
182,230
12,651
188,781
7,200
147,200
5,529
155,529
60,500
$ 178,188
$ 243,450
$
210,848
399,629
$
2002
Budget
$ 127,095
333,416
$
2001
Estimate
49,503
$
151,186
2001
Budget
$
216,027
363,227
$
$
138,227
293,756
$400,000
$200,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
1999
Budget
Category
Supplies
$
Services
Transfers out
Capital
Total expenditures
Ending fund balance
Total uses
$
-
1999
Actual
$
-
2000
Budget
$
-
30,000
27,002
-
-
30,000
27,002
118,237
30,500
60,500
151,186
$ 178,188
125,213
$ 243,450
2000
Actual
$
118,237
-
$
-
2001
Budget
$
-
2001
Estimate
$
2002
Budget
9,100
109,889
157,900
157,900
7,500
58,000
58,000
117,389
215,900
225,000
216,027
333,416
$
183,729
399,629
$
138,227
363,227
$
131,000
2,000
133,000
$
$300,000
$200,000
$100,000
$0
1997
1998
1999
Budget
106
2000
Actual
2001
-
2002
160,756
293,756
City of Gig Harbor
2002 Annual Budget
Fund 109
This fund was established in 1995. The resources accumulated through transfers from the
General Fund and interest earnings will be used for the purchase of civic properties.
The fund balance is available for acquisition of parks properties as identified by the City Council
in the City of Gig Harbor Parks, Recreation and Open Space Plan.
107
City of Gig Harbor
2002 Annual Budget
Fund 109
Resources
1999
1999
2000
2000
2001
2001
2002
Category
Budget
Actual
Budget
Actual
Budget
Estimate
Budget
Beginning fund balance $ 1,560,000 $ 1,616,325 $ 1,554,288 $ 1,291,904 $ 439,904 $ 1,575,431 $ 1,187,931
Miscellaneous
Transfers in
Other
Total revenues
Total resources
65,000
81,723
65,000
110,440
250,000
250,000
250,000
250,000
315,000
331,723
315,000
360,440
$ 1,875,000 $ 1,948,048 $ 1,869,288 $ 1,652,344 $
36,000
67,000
45,000
250,000
250,000
250,000
286,000
317,000
295,000
725,904 $ 1,892,431 $ 1,482,931
$4,500,000
$3,000,000
$1,500,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Category
Services
Other
Total expenditures
1999
1999
2000
2000
2001
2001
2002
Budget
Actual
Budget
Actual
Budget
Estimate
Budget
$
$
8,000 $
$
$
$
4,500 $
1,000,000
368,237
1,855,000
76,913
655,000
700,000
1,400,000
1,000,000
376,237
1,855,000
76,913
655,000
704,500
1,400,000
Ending fund balance
Total uses
875,000
1,571,811
14,288
1,575,431
$ 1,875,000 $ 1,948,048 $ 1,869,288 $ 1,652,344 $
70,904
1,187,931
82,931
725,904 $ 1,892,431 $ 1,482,931
$3,000,000
$2,000,000
$1,000,000
$0
1997
1998
1999
2000
Budget
108
Actual
2001
2002
City of Gig Harbor
2002 Annual Budget
Fund 301
General Government Capital Assets
This fund accounts for the proceeds of the first quarter percent of the locally imposed real estate
excise tax. The use of these funds is restricted by state law to local capital improvements.
Permissible uses include improvements to streets, parks, utilities, city hall, and other real
property.
109
City of Gig Harbor
2002 Annual Budget
Fund 301
2002
1.
Civic Center. Complete the construction phase of the Civic Center as defined in the Gig
Harbor Civic Center Architectural Program dated August, 2000.
The current
construction contract provides for the construction of a 33,516 SF Civic Center located at
the Henderson Bay High School site as well as site improvements surrounding the new
Civic Center. This facility will house and support the city’s governmental departments as
well as serve as a community center for the citizens of Gig Harbor. Construction of the
facility began in July 2001, with the completion estimated to be August 2002. The
project budget has been amended to allow an additional $20,000 for Public Art.
$5,400,000 - September. Operations are expected to transfer from the old city hall to the
Civic Center in September. Costs associated with the functionality of the new building
that are not included in the project construction costs are telephone system, copiers,
police exercise equipment, miscellaneous furnishings, network communications
structures, routers, bridges and hubs, and moving costs. Estimated cost is $233,000.
110
City of Gig Harbor
2002 Annual Budget
Fund 301
Resources
1999
Category
Budget
Beginning fund balance $ 595,000
Taxes
Miscellaneous
Transfers in
Other - debt proceeds
Total revenues
Total resources
$
55,000
15,000
70,000
665,000
1999
Actual
$ 635,844
2000
Budget
$ 129,876
2000
Actual
$ 130,034
2001
Budget
$
107,420
2001
Estimate
$
99,466
2002
Budget
$ 5,434,681
132,362
21,828
154,190
790,034
120,000
6,494
50,000
176,494
306,370
169,412
9,095
50,000
228,507
358,541
120,000
6,494
7,500,000
7,626,494
7,733,914
110,000
145,000
7,852,200
8,107,200
8,206,666
120,000
80,000
200,000
5,634,681
$
$
$
$
$
$
$8,000,000
$4,000,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Category
Services
Other
Transfers out
Total expenditures
1999
Budget
$
660,000
660,000
Ending fund balance
Total uses
$
5,000
665,000
1999
Actual
$
660,000
660,000
$
130,034
790,034
2000
Budget
$ 300,000
300,000
$
6,370
306,370
2000
Actual
$ 259,075
259,075
$
99,466
358,541
2001
Budget
$
7,260,000
27,200
7,287,200
$
446,714
7,733,914
2001
Estimate
$
44,520
2,600,000
95,765
27,200
2,767,485
$
5,439,181
8,206,666
2002
Budget
$
5,633,000
5,633,000
$
1,681
5,634,681
$8,000,000
$4,000,000
$0
1997
1998
1999
2000
Budget
111
Actual
2001
2002
City of Gig Harbor
2002 Annual Budget
Fund 305
General Gov't Capital Improvements
This fund accounts for the proceeds of the second quarter percent of the locally imposed real
estate excise tax. The law governing the use of these funds is more restrictive than for the first
quarter percent. Permitted uses are defined as "public works projects for planning, acquisition,
construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads,
highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water
systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair,
rehabilitation, or improvement of parks."
112
City of Gig Harbor
2002 Annual Budget
Fund 305
General Gov't Capital Improvements
Resources
1999
Category
Budget
Taxes
Miscellaneous
Total revenues
Total resources
$
55,000
15,000
70,000
480,000
1999
Actual
$ 446,752
2000
Budget
$ 444,513
2000
Actual
$ 505,316
2001
Budget
$ 154,830
2001
Estimate
$ 197,462
2002
Budget
$ 317,462
132,362
26,202
158,564
605,316
120,000
22,226
142,226
586,739
169,412
22,734
192,146
697,462
120,000
9,290
129,290
284,120
110,000
10,000
120,000
317,462
120,000
12,000
132,000
449,462
$
$
$
$
$
$
$1,000,000
$500,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Category
Transfers out
Total expenditures
1999
Budget
$ 475,000
475,000
Ending fund balance
Total uses
$
5,000
480,000
1999
Actual
$ 100,000
100,000
$
505,316
605,316
2000
Budget
$ 500,000
500,000
$
86,739
586,739
2000
Actual
$ 500,000
500,000
$
197,462
697,462
2001
Budget
$
$
2001
Estimate
$
-
284,120
284,120
$
317,462
317,462
2002
Budget
$ 400,000
400,000
$
$1,000,000
$500,000
$0
1997
1998
1999
2000
Budget
113
Actual
2001
2002
49,462
449,462
City of Gig Harbor
2002 Annual Budget
Fund 307
LID No. 99-1 Project Fund
This fund is the depository fund for the proceeds of draws against the line of credit that is in
place to finance East-West Road construction costs that are in excess of the city and County
share of $1,850,000. This fund will be closed upon completion of construction. The credit line
is in the amount of $1,200,000, carries a fixed interest rate of 4.93% and is due December 31,
2001. The note will be extended until December 31, 2002 because take out financing won’t be
complete until sometime in 2002. The note will be repaid with final assessments that will be
determined when the final project costs are known.
114
City of Gig Harbor
2002 Annual Budget
Fund 307
LID No. 99-1 Project Fund
Resources
1999
Category
Budget
Beginning fund balance $
Miscellaneous
Other
Total revenues
Total resources
$
-
1999
Actual
$
$
-
2000
Budget
$
$
-
2000
Actual
$
$
-
2001
Budget
$
500,000
500,000
$ 500,000
2001
Estimate
$
1,200,000
1,200,000
$ 1,200,000
2002
Budget
$
$
-
$1,500,000
$1,000,000
$500,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Category
Transfers out
Total expenditures
1999
Budget
$
-
Ending fund balance
Total uses
$
-
1999
Actual
$
$
-
2000
Budget
$
-
$
2000
Actual
$
$
-
2001
Budget
$ 500,000
500,000
2001
Estimate
$ 1,200,000
1,200,000
2002
Budget
$
-
500,000
$ 1,200,000
$
$
$1,500,000
$1,000,000
$500,000
$0
1997
1998
1999
2000
Budget
115
Actual
2001
2002
-
City of Gig Harbor
2002 Annual Budget
Fund 309
Impact Fee Trust Fund
This fund accounts for the park and transportation fees that are paid to the city. As projects that
are eligible for impact fee funding are appropriated by City Council, the impact fees allocated for
that project are transferred to the construction fund.
116
City of Gig Harbor
2002 Annual Budget
Fund 309
Impact Fee Trust Fund
Resources
1999
Category
Budget
Taxes
Miscellaneous
Transfers in
Total revenues
Total resources
$
-
1999
Actual
$
-
2000
Budget
$
-
2000
Actual
$
-
2001
Budget
$
-
2001
Estimate
$
-
-
-
-
-
-
$
$
$
$
$
2002
Budget
$
-
$
676,800
676,800
676,800
$700,000
$350,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Category
Transfers out
Total expenditures
1999
Budget
$
-
Ending fund balance
Total uses
$
-
1999
Actual
$
$
-
2000
Budget
$
-
$
117
2000
Actual
$
$
-
2001
Budget
$
$
-
2001
Estimate
$
$
-
2002
Budget
$
$
$
676,800
676,800
City of Gig Harbor
2002 Annual Budget
Fund 605
Lighthouse Maintenance Trust Fund
This reserve was established to fund the ongoing repair and maintenance of the Gig Harbor
lighthouse situated on the spit at the entrance to the harbor.
118
City of Gig Harbor
2002 Annual Budget
Fund 605
Lighthouse Maintenance Trust Fund
Resources
1999
Budget
Category
Miscellaneous
Total revenues
Total resources
$
$
1999
Actual
2,500
75
75
2,575
$
$
2,035
95
95
2,130
2000
Budget
$
1,620
50
50
1,670
$
2000
Actual
$
$
1,667
103
103
1,770
2001
Budget
$
$
1,763
106
106
1,869
2001
Estimate
$
$
1,721
1,721
2002
Budget
$
1,721
1,721
$
$5,000
$2,500
$0
1997
1998
1999
2000
Budget
2001
2002
(1998
ACTUAL IS THROUGH JULY ONLY.)
Actual
1999
Budget
Category
Supplies
Total expenditures
Ending fund balance
Total uses
$
$
2,000
2,000
575
2,575
1999
Actual
$
$
463
463
1,667
2,130
2000
Budget
$
1,670
1,670
1,670
$
2000
Actual
$
$
49
49
1,721
1,770
2001
Budget
$
$
1,869
1,869
1,869
2001
Estimate
$
$
1,721
1,721
2002
Budget
$
$
$5,000
$2,500
$0
1997
1998
1999
2000
Budget
119
Actual
2001
2002
1,721
1,721
City of Gig Harbor
2002 Annual Budget
Debt Service Funds
Debt service funds account for the accumulation of resources to pay principal, interest and
related costs on general long-term bonded debt.
These funds include 1987 GO Bonds - Sewer Construction, LTGO Bond Redemption and the
2000 Note Redemption. Excluded from debt service funds are those that account for debt
payable from utility revenues. Those funds are included with the enterprise funds.
120
City of Gig Harbor
2002 Annual Budget
Debt Service Funds
1999
Budget
Category
1999
Actual
2000
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
'87 GO Bonds - Sewer Construction $ 295,000 $ 321,714 $ 260,072 $ 251,273 $ 169,529 $ 161,199 $
67,684
LTGO Bond Redemption
312,500
306,673
326,108
315,304
540,564
546,055
755,339
1,200,000
1,261,625
Total Debt Service
$ 607,500 $ 628,387 $ 586,180 $ 566,577 $ 1,910,093 $ 707,254 $ 2,084,648
2002
Budget
'87 GO
Bonds
3%
$2,000,000
LTGO
36%
$1,000,000
2000 Note
61%
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
$1,400,000
$700,000
$1997
1998
'87 GO Bonds - Sewer Construction
1999
2000
'97 GO and Refunding Bonds
121
2001
00 Note Redemp
2002
City of Gig Harbor
2002 Budget
Fund 203
1987 GO Bonds - Sewer Const.
The 1987 G.O. Bonds financed the reconstruction and expansion of the city's sewage treatment
plant.
Payments on the bond are financed through special property tax levies. A balance of about
$8,000 is expected after the outstanding bonds are retired. This balance will be transferred into
the Limited Tax General Obligation Bond Redemption Fund and subsequently used to service
outstanding non-voted debt.
YEAR
2002
PRINCIPAL
55,000
INTEREST
4,400
TOTAL
59,400
TOTAL
$55,000
$4,400
$59,400
122
BALANCE
0
City of Gig Harbor
2002 Budget
Fund 203
1987 GO Bonds - Sewer Const.
Resources
Category
1999
1999
2000
2000
2001
2001
2002
Budget
Actual
Budget
Actual
Budget
Estimate
Budget
Taxes
Miscellaneous
Total revenues
Total resources
$
190,000
100,000
5,000
105,000
295,000
$
$
209,167
100,035
12,512
112,547
321,714
$
$
237,372
15,000
7,700
22,700
260,072
$
223,470
14,076
13,727
27,803
251,273
$
$
$
159,909
9,620
9,620
169,529
$
153,799
700
6,700
7,400
161,199
$
$
64,984
200
2,500
2,700
67,684
$
2002
Budget
$500,000
Beg fund bal
96%
Taxes
0%
Misc
4%
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
1999
Category
Debt service
Transfer out
Total expenditures
Ending fund balance
Total uses
$
Budget
98,630
98,630
196,370
$
295,000
1999
2000
2000
2001
2001
2002
Actual
$
98,244
98,244
223,470
Budget
$
97,855
97,855
162,217
Actual
$
97,474
97,474
153,799
Budget
$
96,365
96,365
73,164
Estimate
$
96,215
96,215
64,984
Budget
$
59,500
8,184
67,684
-
$
$
$
$
$
$
321,714
260,072
2002
Budget
251,273
169,529
161,199
67,684
Budget & Actual Total Expenditures
Other
12%
$500,000
Debt
Service
88%
$0
1997
1998
1999
Budget
123
2000
2001
Actual
2002
City of Gig Harbor
2002 Budget
Fund 208
The 1997 L.T.G.O. Bonds financed the purchase of the Henderson Bay Property and the
refunding of $580,000 of the callable portion of the 1991 Soundview Drive G.O. Bonds that are
due in the years 1998 through 2006.
Payments on these bonds are financed through transfers of general resources from the General
Fund. Interest rates for the 1997 bonds range from 4.1% to 4.8%.
The debt service on the 1997 L.T.G.O. Bonds is as follows:
YEAR
2002
2003
2004
2005
2006
PRINCIPAL
230,000
235,000
250,000
260,000
265,000
INTEREST
55,258
45,368
35,145
24,020
12,190
TOTAL
285,258
280,368
285,145
284,020
277,190
TOTAL
$1,240,000
$171,981
$1,411,981
BALANCE
1,010,000
775,000
525,000
265,000
0
The 2001 L.T.G.O. Bonds provide funding for construction of the Civic Center (see fund 301).
Interest rates for the 2001 bonds range from 4.55% to 5.25%. Debt service payments for 2002
through 2006 are interest only. Principal and interest payments commence June 2007. Debt
service on the 2001 L.T.G.O. Bonds is as follows:
YEAR
2002
2003
2004
2005
PRINCIPAL
0
0
0
0
INTEREST
$391,685
391,685
391,685
391,685
TOTAL
$391,685
391,685
391,685
391,685
BALANCE
$7,825,000
7,825,000
7,825,000
7,825,000
2006
0
391,685
391,685
7,825,000
2007 to
2026
7,825,000
4,647,953
12,472,953
0
TOTAL
$7,825,000
$6,606,378
$14,431,378
124
City of Gig Harbor
2002 Budget
Fund 208
Resources
1999
Budget
Category
Miscellaneous
Transfers in
Total revenues
Total resources
Transfer In
91%
$
1999
Actual
2,500
10,000
300,000
310,000
$
10,640
11,033
285,000
296,033
$ 312,500 $ 306,673
2000
Budget
$
2000
Actual
31,108
15,000
280,000
295,000
$
$ 326,108
2001
Budget
25,383
9,921
280,000
289,921
$ 315,304
$
31,475
1,889
507,200
509,089
$ 540,564
2001
Estimate
$
37,055
1,800
507,200
509,000
$ 546,055
2002
Budget
$
65,555
1,600
688,184
689,784
$ 755,339
2002
Budget
$1,000,000
Beg. fund
bal.
10%
$500,000
$0
Misc.
5%
1997
1998
1999
Budget
2000
2001
2002
Actual
Category
Debt Service
Total expenditures
1999
Budget
1999
Actual
2000
Budget
2000
Actual
2001
Budget
2001
Estimate
2002
Budget
$ 281,505
281,505
$ 281,290
281,290
$ 278,505
278,505
$ 278,249
278,249
$ 480,500
480,500
$ 480,500
480,500
$ 676,500
676,500
30,995
25,383
47,603
37,055
60,064
65,555
78,839
$ 312,500
$ 306,673
$ 326,108
$ 315,304
$ 540,564
$ 546,055
$ 755,339
Ending fund balance
Total uses
2002
Budget
$1,000,000
Ending fund bal.
10%
$500,000
$0
1997
Debt Service
90%
1998
1999
2000
2001
(1998 ACTUAL IS THROUGH JULY ONLY.)
Budget
Actual
125
2002
City of Gig Harbor
2002 Annual Budget
Fund 209
The 2000 Note Redemption Fund was created by ordinance 850 to account for the payment of
the principal and interest on the 15-month note for construction of the East-West Road.
126
City of Gig Harbor
2002 Annual Budget
Fund 209
Resources
1999
Budget
Category
$
Other
Total revenues
-
1999
Actual
$
-
Total resources
$
-
-
2000
Budget
$
-
$
-
2000
Actual
$
$
-
$
-
2001
Budget
$
2001
Estimate
-
$
-
1,200,000
1,200,000
-
$ 1,200,000
$
-
2002
Budget
$
-
-
1,261,625
1,261,625
-
$ 1,261,625
$1,500,000
$1,000,000
$500,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
1999
Budget
$
-
Category
Debt Service
Total expenditures
Ending fund balance
1999
Actual
$
-
-
Total uses
$
-
2000
Budget
$
-
$
-
2000
Actual
$
-
2001
Budget
$ 1,061,625
1,061,625
-
138,375
-
$ 1,200,000
$
-
$
2001
Estimate
$
-
2002
Budget
$ 1,261,625
1,261,625
$
-
$ 1,261,625
$1,500,000
$1,000,000
$500,000
$0
1997
1998
1999
Budget
127
2000
Actual
2001
2002
City of Gig Harbor
2002 Annual Budget
Enterprise Funds
Enterprise funds account for operations that provide goods or services to the general public and
are supported primarily through user charges.
Gig Harbor's enterprise funds are broken down into operating funds, debt service and capital
construction funds.
The operating funds include water, sewer and storm sewer funds that account for the operation
and maintenance of those utilities.
The debt service funds include the Utility Bond Redemption and Utility Reserve funds that
accumulate resources for the payment of various revenue bonds and satisfy the bond covenants.
The capital construction funds include Sewer Capital Construction and Water Capital Assets that
account for the accumulation of connection fees and other resources for the purchase or
construction of major assets.
128
City of Gig Harbor
2002 Annual Budget
Enterprise Funds
1999
Budget
Category
1999
Actual
Water Operating
$ 891,500 $
Sewer Operating
1,028,436
Utility Reserve
555,000
898,500
Sewer Capital Const.
893,500
456,448
1,115,000
$ 5,838,384 $
2000
Budget
2000
Actual
2001
Estimate
880,596 $ 1,031,409 $ 1,013,566 $ 933,723 $
1,172,501
1,462,315
1,453,474
1,410,179
567,953
568,495
602,869
634,635
702,135
675,074
672,507
516,341
1,097,063
1,507,398
549,402
1,118,306
470,488
599,664
625,770
685,006
1,048,693
882,935
789,643
661,892
5,939,429 $ 6,727,290 $ 5,707,231 $ 5,960,082 $
2002 Budget
Water
Capital
13%
2001
Budget
2002
Budget
814,752 $ 819,176
1,514,790
1,582,895
626,984
650,984
544,709
666,814
2,355,531
1,402,851
672,743
669,497
1,131,277
859,577
7,660,786 $ 6,651,794
Water
12%
$10,000,000
Storm
Sewer
10%
$8,000,000
$6,000,000
Sewer
24%
$4,000,000
$2,000,000
Sewer
Capital
21%
Bond
Reserve
10%
Bond
Redemp.
10%
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
$1,600,000
$1,200,000
(1999 ACTUAL IS THROUGH SEPTEMBER ONLY.)
$800,000
$400,000
$0
1997
1998
1999
2000
2001
2002
Water Operating
Sewer Operating
Utility Reserve
Sewer Capital Construction
129
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
Provide a water supply, storage, transmission, and distribution system conforming with federal
and state requirements, and meeting or exceeding customer expectations in terms of safety,
quality (taste and aesthetics), and quantity (fire flow) consistent with the city’s Comprehensive
Water System Plan. Specific functions include:
1.
Maintenance. Performing the following routine monitoring and maintenance activities:
•
•
•
•
•
•
•
•
2.
Non-routine maintenance. Performing the following non-routine maintenance, repair
and/or replacement activities:
•
•
•
3.
Daily monitoring of wells, water tanks and pumps to confirm satisfactory operation,
check water levels (drawdown), and hours of operation.
Monthly bacterial testing at selected locations within the city's water supply system.
Quarterly flushing of water mains and as needed to maintain high water quality.
Annual exercising (operation) of water main valves.
Annual (and as needed) testing for water system leaks.
Annual inspection of water storage reservoirs for the condition of vents, piping,
hatches and other features.
Annual testing and/or certification monitoring of backflow prevention devices in
coordination with other city departments and the city's cross connection control
program. (city crews test devices within the city right-of-way, and independent
certifications are required for devices on private property).
Annual, and one-time per three year testing for critical chemical constituents (e.g.
lead and copper content).
Repair broken water mains, and service connections to the meters.
Repair and/or replace defective meters.
Repair and/or replace defective fire hydrants and valves.
Reporting. Preparing and submitting the following reports:
•
•
•
•
Monthly bacterial sample test result information to the State Department of Health.
Annual system performance (production) and chloride information report to the State
Department of Ecology (DOE).
Annual performance summary report to customers.
Biannual Wellhead Protection Zone status update.
4.
Water system locates. Performing water system locates within 48-hours of request from
the local One-Call Underground Locate Center.
5.
Meter reading. Performing monthly meter reading, with supplemental readings as
requested by customer(s) or the Finance Department.
130
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
6.
Service shut-offs.
ownership.
Performing water shut-off for non-compliance and/or change of
7.
Meetings. Participating in the monthly meetings of the Pierce County Regional Water
Association, and meetings of the Tacoma-Pierce County Health Department for wellhead
protection, and the groundwater advisory group (KGI).
8.
Customer service. Investigating and responding to citizen questions, concerns and issues
relating to water service.
9.
Fire flow testing. Coordinating fire flow testing performed by the Fire Department for
building permits, including delivery of advance notices to customers potentially affected
by the test(s), and follow-up contact with customers and flushing of water mains as
necessary to restore high quality water.
10.
Coordinating water service. Coordinating with other water system purveyors within the
Gig Harbor city limits regarding service area issues and city standards.
11.
State Department of Health (DOH). Coordinating with the State Department of Health
(DOH) for service area issues, and development issues, including submission of system
improvement plans for DOH review.
12.
Development Review. Reviewing development proposals, including proposals involving
other water systems within the Gig Harbor city limits, for conformance with city
standards, and the Comprehensive Water System Plan(s), and accepted engineering
practice.
Inspecting city water main and service connection construction for
conformance with city standards, the reviewed plans and accepted construction practices.
13.
Water programs. Monitoring for, and implementing programs, policies and procedures
in compliance with federal, state and local health department regulations, including
preparation of reports and supporting documents.
14.
Water system certification. Developing, maintaining and advancing water system
certification ratings of staff involved in water system maintenance and operations, as
required under state law, by providing opportunities for continuing education courses
available through professional associations, other public agencies, and educational
institutions.
15.
Comprehensive Water System Plan. Updating the city’s Comprehensive Water System
Plan consistent with the city’s Comprehensive Plan, and implementing the six-year
capital improvement program consistent with the annual budget.
16.
Public Works Standards. Update the Water section of the Public Works Standards to
reflect
current policies and procedures, and regulatory requirements.
131
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
2002 - 2007
NARRATIVE OF GOALS
1.
Asbestos-cement water main replacement. Continue to implement a program to
identify and replace aging and/or vulnerable portions of the asbestos-cement water
transmission and distribution system. Priority will be given to lines within areas
identified for other capital improvements, such as pavement replacement or street
reconstruction, and especially lines more than 20-years old where high ground water is
present. 2002 - 2007.
2.
Harbor Water Company intertie. Eliminate the unregulated intertie between Harbor
Water Company and the city’s water system at Ringold Street and Peacock Avenue.
Install valves and meters, and execute an agreement for bi-directional flow. Elimination
of the intertie is contingent on construction of a high pressure line from 96th Street and
54th Avenue under SR-16, along 96th Street and the power line right-of-way to the site
(in conjunction with the update to the Comprehensive Water System Plan). 2002 - 2007.
3.
Telemetry system. Design and install a remote monitoring and telemetry system for the
city’s wells and storage reservoirs to improve system reliability by reducing response
time, and allowing more effective management of the city’s resources. Phase 1 will
provide for remote alarm for chlorination systems. 2002 - 2006.
4.
Water rights. Continue discussions with the Department of Ecology to convert
supplemental to basic water rights, and transfer of water rights from the Department of
Natural Resources to the Gig Harbor North area. 2002 - 2007.
132
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
2002
1.
Burnham Drive to Woodworth Avenue water transmission main extension.
Complete the design and easement acquisition necessary to construct a new 12-inch
diameter water transmission line from the new 16-inch water line in Burnham Drive east
to Woodworth Avenue. This project also includes installation of meters and valves to
regulate the flow at the existing intertie with Harbor Water Company’s system in
Peacock Hill Avenue. $120,000 - September. (Accounted for in Water Capital Assets
Fund 420)
2.
Telemetry SCADA system. Design and install a remote monitoring and telemetry
system for the city’s wells and storage reservoirs to improve system reliability by
reducing response time, and allowing more effective management of the city’s resources.
Phase 1 will provide for remote alarm for chlorination systems. $100,000 - November.
(Accounted for in Water Capital Assets Fund 420)
3.
Skansie/72nd Street 12” waterline loop. Construct a new water transmission line along
Skansie Ave and 72nd Street to provide a loop into the city’s existing water system that
will provide redundancy and fire flow to the this area. $285,000 - November.
(Accounted for in Water Capital Assets Fund 420)
4.
Rushmore water main replacement. Design an 8-inchwater main replacement for the
failing asbestos-cement, and undersized water main serving the Rushmore Subdivision.
$50,000 - December. (Accounted for in Water Capital Assets Fund 420)
5.
Landscape improvements. Install additional landscape screening at well and storage
tank sites, and/or modify fencing at Skansie Avenue reservoir. $5,000 - ongoing.
6.
Conservation program. Conduct a comprehensive leak detection program for the water
distribution system in conjunction with the city's water conservation program as
recommended by the State Department of Health. $5,000 - December.
7.
Source meter testing. Testing of source meters in accordance with Comprehensive
Water System Plan. $1,500 - July.
8.
Newsletter. Mail newsletter regarding water system performance in accordance with
Department of Ecology requirements. $3,000 - October.
9.
Backflow device testing and inventory. Create an inventory of existing backflow
devices throughout the city and conduct testing and repairs of any found defects in the
devices. $10,000 - November.
10.
Stanich water main loop. Construct 600 LF of 8-inch ductile iron water main between
McDonald Street to Stanich Lane. $25,000 - May. (Accounted for in Water Capital
Assets Fund 420)
133
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
11.
Well #8 waterline re-routing. Installation of 320LF of 6-inch water line to eliminate an
existing line that runs through developed private property. $10,000 - May. (Accounted
for in Water Capital Assets Fund 420)
12.
Upgrade Perrow Well. Install new pump and construct new well house at the Perrow
well site. The upgrades will allow connection to the city’s system and eliminate the
existing private water system. $80,000 - November. (Accounted for in Water Capital
Assets Fund 420)
13.
Storage tank maintenance. Clean the exterior surface, and refinish the inside surface of
well #3- 500,000 gallon storage tank. $75,000 - November. (Accounted for in Water
Capital Assets Fund 420)
14.
Well #2 control panel. Replace electrical control panel at well #2. $7,500 - April.
15.
Water customer rate study. Prepare a rate study to ascertain the appropriate rate
adjustment required to maintain the projected level of service throughout the city service
area. $5,000 - April.
134
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
2002
CAPITAL OUTLAY
1.
truck. Estimated cost is $40,000 (Water - $10,000, Streets - $10,000, Storm $15,000, Park - $5,000).
2.
Replace gas cut-off saw. Replace the existing cut-off saw. Estimated cost is $1,000.
3.
government surplus, special sale, or public auction opportunities, such as a minivan/pickup truck/sedan, meter reading vehicle, small motor grader, Layton box, and
tractor attachments. Estimated total cost is $10,000 (Water - $2,000, Parks - $1,500,
Streets - $4,000, Sewer - $1,500, Storm - $1,000).
4.
H2O neutralizer. Purchase water neutralizer to treat municipal water supply as needed.
Estimated cost is $2,000.
5.
compatibility with industry capabilities. Estimated cost is $13,000 (Water - $3,000,
Parks - $2,000, Streets - $3,000, Sewer - $2,000, Storm - $3,000).
6.
Computer upgrades. Upgrade existing computer hardware and software to bring all
computers up to a minimum standard operating speed, with sufficient memory and
software upgrades to run all systems in Windows 2000 and Office 2000. Estimated cost
is $10,000 (Water - $4,000, Parks - $500, Streets - $2,000, Sewer - $1,500, Storm $2,000).
7.
Sheet storage cabinets. Purchase two (2) vertical full size plan sheet storage cabinets to
provide filing of plan sheets in the new Civic Center. Estimated cost is $6,000. (Water
- $1,000, Street - $2,000, Sewer - $1,000, Storm - $1,000, Parks - $1,000).
8.
Miscellaneous. Purchase small hand tools and equipment as needed. Estimated cost is
$4,500.
9.
Total Water capital outlay - $29,600.
135
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
Resources
Category
Taxes
Miscellaneous
Other
Total revenues
1999
1999
Budget
Actual
$ 160,000 $ 202,481
24,000
25,939
687,500
640,097
20,000
10,208
1,871
731,500
678,115
2000
Budget
$ 242,559
28,000
752,850
8,000
788,850
2000
Actual
$ 324,875
26,358
649,340
11,444
1,549
688,691
2001
Budget
$ 162,663
30,000
731,300
9,760
771,060
2001
2002
Estimate
Budget
$ 123,257 $
85,916
25,000
34,000
650,550
694,260
6,700
5,000
9,245
691,495
733,260
Total resources
$
$ 1,031,409
$ 1,013,566
$
$
891,500 $
880,596
933,723
814,752 $
819,176
2002 Budget
Misc.
1%
$1,500,000
$1,000,000
Beg bal.
10%
Charges
85%
$500,000
$0
Taxes
4%
1997
1998
1999
2000
2001
2002
BudgetJULY ONLY.)
Actual
Budgeted Resources
$800,000
$600,000
$400,000
$200,000
$0
1997
1998
Beg bal.
1999
Taxes
136
2000
2001
Miscellaneous
2002
City of Gig Harbor
2002 Annual Budget
Fund 401
Water Operating
Category
Salaries
Benefits
Supplies
Services
Intergov't charges
Transfers out
Total expenditures
1999
Budget
$ 403,500
123,500
48,500
140,650
150,000
866,150
Ending fund balance
Total uses
$
25,350
891,500
1999
Actual
$ 298,798
93,488
45,100
88,792
29,276
267
555,721
2000
Budget
$ 403,800
117,900
38,100
197,095
26,000
116,000
67,000
965,895
2000
Actual
$ 361,112
100,628
34,404
189,878
29,919
64,728
780,669
2001
Budget
$ 457,500
137,700
38,250
138,350
30,000
56,000
67,000
924,800
324,875
880,596
65,514
$ 1,031,409
232,897
$ 1,013,566
$
1998
5.78
1999
8.40
$
1996
4.33
1997
4.63
2002 Budget
Benefits
14%
8,923
933,723
85,916
814,752
$
2000
9.30
2002
Budget
$ 379,500
112,400
49,900
140,600
26,000
27,500
67,000
802,900
16,276
819,176
$
2001
9.54
2002
7.76
Supplies
6%
Salaries
47%
2001
Estimate
$ 335,100
92,390
47,450
115,635
24,000
47,261
67,000
728,836
$1,000,000
Services
17%
$500,000
Intergov't
3%
$0
Ending
bal
2%
Capital
3%
1997
1998
2000
Budget
Transfers
8%
$500,000
1999
2001
2002
Actual
$250,000
$0
1997
1998
Salaries
Intergov't charges
1999
Benefits
137
2000
Supplies
Transfers out
2001
2002
Services
Ending fund balance
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
Operation and maintenance of the city’s sanitary sewer collection facilities and wastewater
treatment plant to provide a reliable, safe, and cost-effective sewerage system with consistent
sewage treatment and biosolids processing meeting or exceeding Federal and State requirements
and guidelines, and the expectations of Gig Harbor residents. Specific functions include:
1.
Maintenance. Performing the following routine monitoring and maintenance activities:
A. Collection system (gravity sewer mains, pump stations, and pressure mains).
•
•
•
•
•
•
•
Daily monitoring of pump station performance.
Weekly servicing of pump stations to remove debris, service pumps and valves,
check floats, exercise backup generators, and confirm pump station operation.
Seasonal pump station building and grounds maintenance.
Annual inspection of grease traps and interceptors.
Annual line flushing, inspection, and cleaning.
Annual inspection of industrial and commercial connections.
Annual inspection for, and evaluation of inflow and infiltration information.
B. Wastewater treatment plant including outfall.
•
•
•
•
•
2.
Non-routine maintenance. Performing the following non-routine maintenance, repair
and/or replacement activities:
•
•
•
•
3.
Daily influent and effluent sampling and testing, and monitoring of flow data.
Inspection, monitoring, and adjustment of process and process controls.
Building and grounds maintenance.
Annual outfall inspection.
Annual laboratory certification.
Repair broken sewer mains.
Repair and/or refurbish pumps, backup generators, variable frequency drives (VFD's),
rotary screens, air blowers, turborators, telemetry system, somate units, centrifuge,
and other equipment.
Repair and/or service vehicles.
Repair and/or service degritter.
Reports. Preparing the following monthly, quarterly, annual, and special reports for the
State Department of Ecology and U.S. Environmental Protection Agency:
•
•
•
•
Monthly Discharge Monitoring Report (DMR)
Quarterly influent, effluent, and sludge sample analysis.
Semi-annual influent, effluent, and sludge metals analysis.
Annual receiving water quality monitoring report.
138
City of Gig Harbor
2002 Annual Budget
•
•
•
•
•
•
Fund 402
Sewer Operating
Annual biosolids report.
Annual infiltration and inflow report.
Annual assessment of flow and wasteload.
Industrial user survey.
Acute and chronic toxicity characterization as necessary.
Short-term reduction in treatment level, construction or maintenance related bypass,
and non-compliance notification.
4.
Sewer system locates. Performing sewer system locates within 48-hours of request from
the local One-Call Underground Locate Center.
5.
Regional associations. Participating in the regional Wastewater Treatment Plant
Operators and Northwest Biosolids Management Associations.
6.
Citizen response. Investigating and responding to citizen questions, concerns and issues
relating to the sanitary sewer system.
7.
Regulatory coordinaion. Coordinating with the State Department of Ecology (DOE),
Tacoma-Pierce County Health Department, and City of Tacoma on sewer service,
collection system, treatment, and biosolids issues.
8.
System improvements. Coordinating with the State Department of Ecology for sewerage
system improvements, including submission of system improvement plans for DOE
review.
9.
Certification. Coordinating with the DOE on the One-Year Certification Process, and the
National Pollutant Discharge Elimination System (NPDES) permit for the new WWTP
improvements.
10.
Development review. Reviewing development proposals, and inspecting sewer main,
side sewer connections, pump stations, grease interceptors, and related improvements for
conformance with city standards, the Comprehensive Sanitary Sewer Plan, the reviewed
plans, and accepted engineering and construction practices.
11.
Regulation. Monitoring for, and implementing programs, policies, and procedures in
compliance with federal, state and local health department regulations.
12.
Wastewater treatment plant operator certifications. Developing, maintaining and
advancing wastewater treatment plant operator certifications of wastewater treatment
plant staff by providing opportunities for continuing education courses available through
professional associations, other public agencies, and educational institutions.
13.
Comprehensive Sanitary Sewer and Wastewater Facility Plans. Updating the city’s
Comprehensive Sanitary Sewer and Wastewater Facility Plans consistent with the city's
139
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
Comprehensive Plan, and implementing the six-year capital improvement program
consistent with the annual budget.
14.
Receiving Water Quality Monitoring. Continue the annual receiving water quality
monitoring program in accordance with the National Pollutant Discharge Elimination
System (NPDES) permit. Sampling between August and October, report to the
Department of Ecology (DOE) in February.
15.
Grease trap and interceptor program. Continue the annual inspection and/or
certification of commercial and industrial grease traps and interceptors to confirm
conformance with city standards.
16.
Infiltration/Inflow. Continue to monitor for, and eliminate, sources of stormwater
infiltration and inflow (I/I) into the sanitary sewer system.
17.
Industrial/commercial pretreatment systems. Continue to refine and implement the
program for monitoring and regulating industrial pretreatment systems discharging to the
city’s sanitary sewer system in accordance with Federal and State requirements and
guidelines.
140
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
2002 - 2007
NARRATIVE OF GOALS
1.
Energy efficiency and emergency procedures. Continue coordination with Peninsula
Light Company for installation of energy efficient motors, and emergency operations
procedures to minimize energy demand, and the risk of spills or biological upset at the
treatment plant during extended power outages. 2002 - 2007.
2.
Collection system. Explore the opportunities for LID expansion of the sewer system to
serve all city residents. 2002 - 2007.
3.
Effluent pumps. Upgrade the effluent pumps in accordance with the current DOEapproved Facility Plan and NPDES permit. 2007.
4.
Wastewater treatment plant expansion. Design and construct wastewater treatment
plant expansion, process modifications, and outfall extension in accordance with the
DOE-approved Engineering Study. 2002 - 2004.
5.
Pump Station 2/North Harborview Drive.
Design and construct capacity
improvements at pump station #2 along North Harborview Drive. 2002 - 2003.
141
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
2002
1.
Sewer outfall extension design and permitting. Continue the design of the sewer
outfall extension and process the permits required for the work. Also coordinate the
design with the Federal, State, and Indian Jurisdictions. $150,000 - December.
(Accounted for in Sewer Capital Fund 410)
2.
Pump Station 2/North Harborview Drive. Design and begin construction of capacity
improvements at pump station #2 along North Harborview Drive. $451,000 - December.
(Accounted for in Sewer Capital Fund 410)
3.
Harborview Drive sewer upgrade. Begin the replacement design of the existing
undersized sewer line in Harborview Drive with new 24-inch line from Novak Street to
the new lift station #3. $100,000 - December. (Accounted for in Sewer Capital Fund
410)
4.
Pump station maintenance and repair. Rebuild pumps in various pump stations
($10,000); replace pumps and associated equipment in PS-6 ($12,000); repair generators
($3,000); and other miscellaneous repair and maintenance. $30,000 - December.
5.
SCADA diagnostic program upgrade. Install a Diagnostic Program upgrade to operate
within the existing SCADA system to allow user call in features on individual alarm
calls. $2,500 - December. (Accounted for in Sewer Capital Fund 410)
6.
Treatment plant equipment repair and maintenance. Purchase and install one
Variable Frequency Drive (VFD) for Blower #1 replacement ($9,000), Centrifuge
Rebuild and Rebalancing ($12,000), Air-transmission System Upgrades ($3,000), 100HP
Motor rebuild ($4,000), replace oxygen probes ($2,000), 2-5 HP Flyte Replacement
Decant Pumps ($8,000), WAS/Process Control Modifications ($25,000); and other
miscellaneous improvements and other miscellaneous equipment repair and maintenance.
$63,000 - December.
7.
Operational improvements. Purchase and install one Variable Frequency Drive (VFD)
for the operating ATAD mixers ($10,000), purchase and install a VFD for one blower
($5,000); purchase and install air conditioning units for the control room and blower
building ($2,500), install vent fan in chlorine room for bisulfite gas ($1,000); and other
miscellaneous improvements. $25,000 - December. (Accounted for in Sewer Capital
Fund 410)
8.
Odor control. Purchase and install odor control equipment and improvements at the
WWTP and collection system as sources and solutions are identified.
$20,000 ongoing. (Accounted for in Sewer Capital Fund 410)
9.
Receiving water quality study/outfall inspection. Conduct water quality sampling and
testing, and inspect the outfall in accordance with the NPDES permit requirements.
$20,000 - December.
142
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
10.
Infiltration/Inflow study. Continue the infiltration and inflow study began in 2001.
$50,000 - January. (Accounted for in Sewer Capital Fund 410)
11.
Treatment plant capacity and improvement study. Contract consultant services for
the modeling and recommended improvement schedule for the city’s existing wastewater
treatment plant. $60,000 - December. (Accounted for in Sewer Capital Fund 410)
12.
Sewer customer rate study. Prepare a rate study to ascertain the appropriate rate
adjustment required to maintain the projected level of service throughout the city service
area. $5,000 - January.
13.
NPDES permit. Submit permit applications for the wastewater treatment plant
expansion, process modifications, and outfall extension as set forth in the DOE-approved
Facility Plan Update. August.
143
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
2002
CAPITAL OUTLAY
1.
and portable message board. Estimated total cost is $10,000 (Sewer - $1,500, Parks $1,500, Streets - $4,000, Water - $2,000, Storm - $1,000).
2.
compatibility with industry capabilities. Estimated cost is $13,000 (Sewer - $2,000,
Parks - $2,000, Streets - $3,000, Water - $3,000, Storm - $3,000).
3.
Computer upgrades. Upgrade existing computer hardware and software to bring all
computers up to a minimum operating speed, with sufficient memory and software
upgrades to run all systems in Windows 2000 and Office 2000. Estimated cost is
$10,000 (Sewer - $1,500, Parks - $500, Streets - $2,000, Water - $4,000, Storm $2,000).
4.
Portable generator. Purchase a portable generator for Emergency Lighting. Estimated
cost is $1,000.
5.
Station #1 emergency generator. Purchase an emergency generator for lift station #1.
Also included in the cost is the rewiring of the lift station and an enclosure around the
generator. Estimated cost is $30,000.
6.
Emergency trash pump hose trailer. Purchase a hose trailer for the emergency trash
pump. Estimated cost is $4,000.
7.
Wire feed welder. Purchase new wire feed welder for use on various projects at the
treatment plant and lift stations. Estimated cost is $1,500.
8.
Wet chop saw. Purchase a new wet chop saw for use on heavy metal projects
throughout the plant. Estimated cost is $1,000.
9.
Miscellaneous. Purchase miscellaneous hand tools and equipment (project bins, portable
lights, cabinets, fall protection harness). Estimated cost is $4,000.
10.
Total Sewer capital outlay - $48,600.
144
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
Resources
1999
Budget
Category
Taxes
Miscellaneous
Total revenues
$
Total resources
$
5,400
1999
Actual
$
189,249
2000
Budget
$
2000
Actual
426,824
$
408,634
2001
Budget
$
361,678
2001
Estimate
$
2002
Budget
475,790
$
517,840
39,000
42,107
42,000
41,807
40,000
39,000
34,500
984,036
928,286
980,491
978,287
986,800
983,800
1,015,555
1,023,036
12,859
983,252
13,000
1,035,491
24,746
1,044,840
21,701
1,048,501
16,200
1,039,000
15,000
1,065,055
1,028,436
$
1,172,501
$
1,462,315
$
2002
Budget
1,453,474
$
1,410,179
$
1,514,790
$
1,582,895
$2,000,000
Charges
64%
$1,500,000
Misc.
1%
$1,000,000
$500,000
$0
Beg bal.
33%
1997
1998
Taxes
2%
1999
Budget
2000
2001
Actual
Budgeted Resources
$1,200,000
$600,000
$0
1997
Beg bal.
1998
Taxes
1999
Intergov't revenues
145
2000
Charges for Services
2001
Miscellaneous
2002
2002
City of Gig Harbor
2002 Annual Budget
Fund 402
Sewer Operating
1999
Budget
Category
Salaries
Benefits
Supplies
Services
Intergov't charges
Transfers out
Total expenditures
$
341,300
1999
Actual
$
100,200
Ending fund balance
Total uses
$
$
420,700
87,989
2001
Budget
371,232
$
2001
Estimate
423,100
88,524
114,400
$
401,300
2002
Budget
$
93,800
543,200
139,100
78,755
82,000
74,154
111,400
65,100
147,000
312,900
263,920
472,045
394,703
406,850
257,750
466,150
18,000
13,934
13,500
16,248
17,000
14,000
16,000
21,500
14,297
141,500
32,823
36,000
20,000
46,500
898,400
767,147
1,244,745
977,684
145,000
1,253,750
145,000
996,950
145,000
1,502,950
130,036
1,028,436
$
405,354
1,172,501
1997
8.40
$
217,570
1,462,315
1998
9.75
$
475,790
1,453,474
$
1999
7.05
156,429
1,410,179
$
517,840
1,514,790
2000
7.30
$
2001
8.25
79,945
1,582,895
2002
10.28
Ending bal.
6%
Intergov.
1%
$
115,000
2002
Budget
Capital
3%
2000
Actual
104,500
1996
7.10
308,252
2000
Budget
$2,000,000
$1,500,000
Salaries
38%
$1,000,000
$500,000
Services
32%
Supplies
10%
Benefits
10%
$0
1997
1998
Budget
1999
2000
2001
2002
Actual
$600,000
$400,000
$200,000
$0
1997
1998
1999
2000
2001
2002
Salaries
Benefits
Supplies
Services
Intergov. charges
Capital
Transfers out
Ending bal.
146
City of Gig Harbor
2002 Annual Budget
Fund 407
Utility Reserve
The Utility Reserve Fund is required under the covenants of the 1985 Advance Refunding
Bonds, the 1989 ULID #2 Water and Sewer Revenue Bonds and 1994 ULID#3/Advance
Refunding Bonds (Fund 408). The fund must maintain a balance equal to the average annual
debt service on these bonds and the State Revolving Fund loan. The average remaining annual
debt service is approximately $400,000. Currently, the city has a balance of approximately
$600,000 in this fund. The amount in excess of the required balance will be transferred into the
debt service fund.
147
City of Gig Harbor
2002 Annual Budget
Fund 407
Utility Reserve
Resources
1999
Category
Budget
Miscellaneous
Total revenues
Total resources
$
25,000
25,000
555,000
1999
Actual
$ 536,316
2000
Budget
$ 536,316
2000
Actual
$ 567,953
2001
Budget
$ 602,135
2001
Estimate
$ 602,869
2002
Budget
$ 626,984
31,637
31,637
567,953
32,179
32,179
568,495
34,916
34,916
602,869
32,500
32,500
634,635
24,115
24,115
626,984
24,000
24,000
650,984
$
$
$
$
$
$
$900,000
$450,000
$0
1997
1998
1999
2000
Budget
2001
2002
Actual
Expenditures
1999
Budget
$
-
Category
Transfer out
Total expenditures
Ending fund balance
$
Total uses
555,000
555,000
1999
Actual
$
-
$
567,953
567,953
2000
Budget
$
-
$
568,495
568,495
2000
Actual
$
-
$
602,869
602,869
2001
Budget
$
-
$
634,635
634,635
2001
Estimate
$
-
$
2002
Budget
$ 250,000
626,984
626,984
$
Expenditures by Type
$900,000
$450,000
$0
1997
1998
1999
2000
Budget
148
Actual
2001
2002
250,000
400,984
650,984
City of Gig Harbor
2002 Annual Budget
Fund 408
This fund accounts for debt service on the 1994 Water and Sewer Revenue and Refunding
Bonds. These bonds financed the ULID#3 project, which extended a sewer collection system to
the Gig Harbor North area. The bond issue also refunded bonds issued in 1989 for the ULID#2
project, which extended the sewer collection system to the Westside and the construction of a
new water well and reservoir.
Payments on the bonds are financed through collection of assessments on properties participating
in ULID#2 and ULID#3 and through transfers from the Water Operating, Sewer Operating,
Water Capital Assets and\or Sewer Capital Construction Funds.
Debt service on the 1994 Water and Sewer Revenue and Refunding Bonds is:
YEAR
2002
2003
2004
2005
TOTAL
PRINCIPAL
INTEREST
300,000
305,000
300,000
160,000
63,155
45,755
27,760
9,760
$1,065,000
$146,430
RATE
5.80%
5.80%
5.90%
6.10%
TOTAL
363,155
350,755
327,760
169,760
BALANCE
765,000
460,000
160,000
0
$1,211,430
The city received a State Revolving Fund loan at 3.5% interest through the Department of
Ecology in 1995 for a wastewater treatment plant expansion project. The total of the loan was
$933,537, including $42,686 in accrued interest. Debt service on the loan is:
YEAR
2002
2003
2004
2005
2006
2007 to
2009
PRINCIPAL
65,995
68,325
70,737
73,235
75,821
INTEREST
20,358
18,028
15,616
13,118
10,533
TOTAL
86,353
86,353
86,353
86,353
86,353
BALANCE
532,023
463,698
392,961
319,726
243,905
243,905
15,155
259,060
0
TOTAL
$598,018
$92,808
$690,825
149
City of Gig Harbor
2002 Annual Budget
Fund 408
Resources
1999
Category
Budget
Miscellaneous
Transfers in
Other
Total revenues
1999
Actual
$ 220,777
2000
Budget
$ 215,164
2000
Actual
$ 207,105
2001
Budget
$ 103,529
2001
Estimate
$ 180,929
2002
Budget
$
72,714
71,771
212,000
197,587
481,358
12,910
212,000
235,000
459,910
21,515
443,887
465,402
6,212
212,000
194,600
412,812
10,700
212,000
141,080
363,780
2,000
462,000
130,100
594,100
111,500
212,000
200,000
523,500
Total resources
$
898,500
2002
Budget
Other
20%
$
702,135
$
675,074
$
672,507
$
516,341
$
544,709
$
666,814
Beg. bal.
11%
$1,000,000
Misc.
0%
$500,000
$0
1997
Trans. in
69%
1998
1999
2000
2001
2002
BudgetJULY ONLY.)
Actual
1999
Budget
Category
Debt service
Total expenditures
Ending fund balance
Total uses
$
$
530,471
530,471
368,029
898,500
1999
Actual
$
$
495,030
495,030
207,105
702,135
2000
Budget
$
$
482,100
482,100
192,974
675,074
2000
Actual
$
$
491,578
491,578
180,929
672,507
2001
Budget
$
$
472,245
472,245
44,096
516,341
2001
Estimate
$
$
2002
Budget
471,995
471,995
72,714
544,709
$
$
$750,000
$500,000
$250,000
$0
1997
1998
1999
2000
Budget
150
Actual
2001
2002
450,008
450,008
216,806
666,814
City of Gig Harbor
2002 Annual Budget
Fund 410
This fund accumulates resources for major sewer capital projects, and accounts for their
purchase, construction and financing. Sources of revenue for the fund include sewer connection
fees, transfers from the sewer operating fund, and interest earnings.
151
City of Gig Harbor
2002 Annual Budget
Fund 410
(These capital project objectives are also described under Fund 402 - Sewer Operating)
1.
Sewer outfall extension design and permitting. Continue the design of the sewer
outfall extension and process the permits required for the work. Also coordinate the
design with the Federal, State, and Indian Jurisdictions. $150,000 - December.
2.
Pump Station 2/North Harborview Drive. Design and begin construction of capacity
improvements at pump station #2 along North Harborview Drive. $451,000 - December.
3.
Harborview Drive sewer upgrade. Begin the replacement design of the existing
undersized sewer line in Harborview Drive with new 24-inch line from Novak Street to
the new lift station #3. $100,000 - December.
4.
SCADA diagnostic program upgrade. Install a Diagnostic Program upgrade to operate
within the existing SCADA system to allow user call in features on individual alarm
calls. $2,500 - December.
5.
Operational improvements. Purchase and install one Variable Frequency Drive (VFD)
for the operating ATAD mixers ($10,000), purchase and install a VFD for one blower
($5,000); purchase and install air conditioning units for the control room and blower
building ($2,500), install vent fan in chlorine room for bisulfite gas ($1,000); and other
miscellaneous improvements. $25,000 - December.
6.
Odor control. Purchase and install odor control equipment and improvements at the
WWTP and collection system as sources and solutions are identified.
$20,000 ongoing.
7.
Treatment Plant Capacity and Improvement Study. Contract consultant services for
the modeling and recommended improvement schedule for the city’s existing wastewater
treatment plant. $60,000 - December.
8.
Infiltration/Inflow study. Continue the infiltration and inflow study began in 2001.
$50,000 - January.
152
City of Gig Harbor
2002 Annual Budget
Fund 410
Resources
1999
Budget
$ 320,000
1999
Actual
$ 751,466
2000
Budget
$ 748,017
2000
Actual
$ 372,049
2001
Budget
$ 512,306
2001
Estimate
$ 354,942
2002
Budget
$ 782,851
Miscellaneous
Other
130,000
43,500
400,000
310,641
34,956
-
712,000
47,381
-
156,054
21,299
-
600,000
6,000
-
450,000
58,589
1,492,000
600,000
20,000
-
Total revenues
573,500
345,597
759,381
177,353
606,000
2,000,589
620,000
893,500
$ 1,097,063
$ 1,507,398
549,402
$ 1,118,306
$ 2,355,531
$ 1,402,851
Category
Total resources
$
2002 Budget
$
Misc.
1%
$2,500,000
$2,000,000
$1,500,000
Charges
43%
Beg. Bal.
56%
$1,000,000
$500,000
$0
1997
1998
1999
2000
2001
2002
JULY ONLY.)
Budget
Actual
Budgeted Resources
$1,000,000
$500,000
$0
1997
1998
Beginning fund bal.
1999
153
2000
Miscellaneous
2001
Transfers in
2002
Other
City of Gig Harbor
2002 Annual Budget
Fund 410
1999
Budget
Category
Transfers out
Total expenditures
Ending fund balance
Total uses
$
$
1999
Actual
2000
Budget
678,800
145,000
823,800
$
362,227
145,000
507,227
69,700
893,500
589,836
$ 1,097,063
$
731,550
145,000
876,550
630,848
$ 1,507,398
2000
Actual
$
$
2002
Budget
2001
Budget
2001
Estimate
2002
Budget
194,460
194,460
$ 1,005,000
1,005,000
$ 1,572,680
1,572,680
$ 1,058,500
1,058,500
354,942
549,402
113,306
$ 1,118,306
782,851
$ 2,355,531
344,351
$ 1,402,851
$2,000,000
Ending bal.
25%
Transfer
out
0%
$1,000,000
Capital
75%
$0
1997
1998
1999
Budget
2000
2001
2002
Actual
$1,400,000
$700,000
$0
1997
1998
1999
2000
Transfers out
154
2001
Ending fund balance
2002
City of Gig Harbor
2002 Annual Budget
Fund 411
Maintain, operate and improve the city’s stormwater collection, treatment and discharge system
to provide cost-effective conveyance and disposal of urban runoff from within the public rightof-way consistent with Federal, State and local regulations and guidelines to minimize pollution
and physical impacts to downstream properties, groundwater, surface water, and sensitive marine
life. Specific functions include:
1.
Maintenance. Maintaining the city's storm sewer system by ditch maintenance, brushing
and stabilizing public detention and retention ponds, and water quality facilities, cleaning
storm sewer lines on at least an annual basis, and street sweeping on a regular basis.
2.
Spill response. Responding to oil and other spills to assist containment and/or diversion
efforts and devices to minimize or prevent entry into the city's storm drainage system.
3.
Comprehensive stormwater management program. Developing and administering a
comprehensive stormwater management program in accordance with United States
Environmental Protection Agency, and State Department of Ecology requirements.
4.
Local water quality forums. Participating in local water quality, and habitat
preservation/enhancement forums.
5.
Customer service. Investigating and responding to citizen questions, concerns and issues
relating to stormwater issues, and the stormwater drainage system.
6.
Review and inspection. Reviewing development proposals, and inspecting storm sewer
improvements for conformance with city standards, the Comprehensive Stormwater Plan,
and accepted engineering and construction practices.
7.
Program monitoring. Monitoring and implementing programs, policies and procedures
in compliance with federal and state regulations, including provisions of the Endangered
Species Act (ESA).
8.
Comprehensive Stormwater Plan. Updating the city’s Comprehensive Stormwater Plan
consistent with the city Comprehensive Plan, and implementing the capital improvement
program consistent with the annual budget.
9.
Capital improvement and maintenance program. Continue to manage the city’s
stormwater sewer system in the most economical manner to reduce the potential adverse
environmental effects to water quality in Gig Harbor, and physical impacts to
downstream properties. This includes implementation of the Capital Stormwater Plan,
and Department of Ecology (DOE) approved Stormwater Management Program, as
adopted by the City Council.
10.
Public Works Standards. Update the Stormwater section of the Public Works
Standards to reflect current policies and procedures, city code, Stormwater Management
Program, and regulatory requirements, including the Endangered Species Act (ESA).
155
City of Gig Harbor
2002 Annual Budget
Fund 411
2002 - 2007
NARRATIVE OF GOALS
1.
Stormwater Management Program. Continue to update the adopted Comprehensive
Stormwater Management Program in accordance with the updates to the Puget Sound
Water Quality Management Plan, and as acceptable to the State Department of Ecology.
The comprehensive program includes an ongoing assessment program for identifying and
prioritizing sources of stormwater pollution, development of a capital improvement
program to resolve storm drainage problems, formal program for coordinating drainage
basin issues, and a program for inspection and enforcement of storm drainage and
pollution regulations. 2002 - 2007.
156
City of Gig Harbor
2002 Annual Budget
Fund 411
2002
1.
Storm sewer improvements. Install approximately 500-linear feet of storm sewer at
various locations where enclosed storm drainage improvements are needed (includes
street restoration). $50,000 - October.
2.
Surface drainage improvements. Install raised asphalt berms, and miscellaneous
improvements along various city streets. Eliminate adverse street runoff to down
gradient properties at various locations. $25,000 - ongoing.
3.
Storm water system analysis. Retain consultant-engineering services to evaluate large
basins and/or independently review storm drainage system proposals. $15,000 February.
4.
Quail Run storm water facility. Replace storm water quality filter media as necessary.
$15,000 - October.
5.
Storm Sewer survey and base map. Survey and map the existing storm sewer system
utilizing GIS and aerial photogrametry. $30,000 - October.
6.
Judson Street/Stanich Ave. storm sewer improvement project. Design and construct
storm sewer improvements from Stanich Ave. through Judson Street to Pioneer Street.
This improvement project will correct the overflow conditions that exist during heavy
storm events. $200,000 - August.
157
City of Gig Harbor
2002 Annual Budget
Fund 411
2002
CAPITAL OUTLAY
1.
truck. Estimated cost is $40,000 (Storm - $15,000, Streets - $10,000, Water $10,000, Park - $5,000).
2.
Replace 1990 tractor mower. Replace the existing 1990 tiger mower with a new
sidemower to maintain shoulders and perform other vegetation control. Estimated cost
is $105,000. (Storm - $52,500, Streets - $52,500).
3.
and portable message board. Estimated total cost is $10,000 (Storm - $1,000, Parks $1,500, Streets - $4,000, Water - $2,000, Sewer - $1,500).
4.
compatibility with industry capabilities. Estimated cost is $13,000 (Storm - $3,000,
Parks - $2,000, Streets - $3,000, Water - $3,000, Sewer - $2,000).
5.
Computer and peripheral upgrades. Upgrade existing computer hardware, software
Estimated cost is $10,000 (Storm - $2,000, Parks - $500, Streets - $2,000, Water $4,000, Sewer - $1,500).
6.
Plan sheet storage cabinets. Purchase two (2) vertical full size plan sheet storage
$6,000. (Storm - $1,000, Street - $2,000, Water - $1,000, Sewer - $1,000, Parks $1000).
7.
Miscellaneous. Purchase small hand tools and equipment as needed including plastic
comb binding system and large size laminating system. Estimated cost is $3,500.
8.
Total Storm capital outlay - $80,100.
158
City of Gig Harbor
2002 Annual Budget
Fund 411
Resources
Category
Taxes
Miscellaneous
Total revenues
1999
Budget
$
10,000
2,000
443,948
500
446,448
1999
Actual
$
69,514
2,202
394,507
4,265
400,974
2000
Budget
$ 191,853
2,200
401,000
4,611
407,811
2000
Actual
$ 193,579
2,599
417,901
11,691
432,191
2001
Budget
$ 240,336
2,350
427,900
14,420
444,670
2001
Estimate
$ 246,875
6,000
409,868
10,000
425,868
2002
Budget
$ 225,947
4,500
429,050
10,000
443,550
Total resources
$
$
$
$
$
$
$
456,448
470,488
599,664
625,770
685,006
672,743
669,497
2002
Budget
$750,000
$500,000
Charges
64%
Misc.
1%
$250,000
$0
1997
Beg. bal.
34%
1998
1999
2000
2001
2002
BudgetJULY ONLY.)
Actual
Taxes
1%
Budgeted Resources
$500,000
$250,000
$0
1997
1998
Beg. fund balance
1999
Taxes
159
2000
2001
Miscellaneous
2002
City of Gig Harbor
2002 Annual Budget
Fund 411
Category
Salaries
Benefits
Supplies
Services
Intergov't charges
Total expenditures
1999
Budget
$ 155,400
51,400
6,000
46,000
3,500
192,500
454,800
Ending fund balance
Total uses
$
1,648
456,448
1996
2.35
1999
Actual
$ 131,958
41,413
8,344
33,586
5,763
41,277
262,341
$
208,147
470,488
2000
Budget
$ 173,100
52,720
9,000
49,359
8,000
248,500
540,679
$
1997
2.55
58,985
599,664
2000
Actual
$ 171,229
44,713
6,532
14,050
6,285
136,086
378,895
$
1998
3.78
246,875
625,770
2001
Budget
$ 200,000
61,400
11,000
66,600
4,000
339,000
682,000
$
1999
3.60
2002
Budget
3,006
685,006
2001
Estimate
$ 154,210
38,530
10,100
11,550
5,200
227,206
446,796
$
2000
3.95
225,947
672,743
2001
4.49
2002
Budget
$ 253,000
78,200
12,500
66,900
5,500
183,000
599,100
$
70,397
669,497
2002
5.04
Ending bal.
11%
$750,000
Salaries
37%
Capital
27%
$375,000
Intergov
1%
Services
10%
Benefits
12%
$0
1997
Supplies
2%
1998
1999
Budget
2000
2001
2002
Actual
$400,000
$200,000
$0
1997
1998
Salaries
Intergov't charges
1999
2000
Benefits
160
Supplies
Ending fund balance
2001
2002
Services
City of Gig Harbor
2002 Annual Budget
Fund 420
This fund accumulates resources for major water capital projects and accounts for their purchase,
construction and financing. Sources of revenue for the fund include water connection fees,
transfers from the water operating fund, and interest earnings.
161
City of Gig Harbor
2002 Annual Budget
Fund 420
(These capital project objectives are also described under Fund 401 - Water Operating)
1.
Burnham Drive to Woodworth Avenue water transmission main extension.
Complete the design and easement acquisition necessary to construct a new 12-inch
diameter water transmission line from the new 16-inch water line in Burnham Drive east
to Woodworth Avenue. This project also includes installation of meters and valves to
regulate the flow at the existing intertie with Harbor Water Company’s system in
Peacock Hill Avenue. $120,000 - September.
2.
Telemetry SCADA system. Design and install a remote monitoring and telemetry
system for the city’s wells and storage reservoirs to improve system reliability by
reducing response time, and allowing more effective management of the city’s resources.
Phase 1 will provide for remote alarm for chlorination systems. $100,000 - November.
3.
Skansie/72nd Street 12” waterline loop. Construct a new water transmission line along
Skansie Ave and 72nd Street to provide a loop into the city’s existing water system that
will provide redundancy and fire flow to the this area. $285,000 - November.
4.
Rushmore water main replacement. Design an 8-inchwater main replacement for the
failing asbestos-cement, and undersized water main serving the Rushmore Subdivision.
$50,000 - December .
5.
Stanich water main loop. Construct 600 LF of 8-inch ductile iron water main between
McDonald Street to Stanich Lane. $25,000 - May.
6.
Well #8 waterline re-routing. Installation of 320LF of 6-inch water line to eliminate an
existing line that runs through developed private property. $10,000 - May.
7.
Storage tank maintenance. Clean the exterior surface, and refinish the inside surface of
well #3- 500,000 gallon storage tank. $75,000 - November.
8.
Upgrade Perrow Well. Install new pump and construct new well house at the Perrow
well site. The upgrades will allow connection to the city’s system and eliminate the
existing private water system. $80,000 - November.
162
City of Gig Harbor
2002 Annual Budget
Fund 420
Resources
1999
Budget
$ 880,000
1999
Actual
$ 913,085
2000
Budget
$ 715,033
2000
Actual
$
689,891
2001
Budget
$
482,917
2001
Estimate
$ 566,277
2002
Budget
$ 469,577
Miscellaneous
Transfers in
50,000
35,000
150,000
89,745
45,863
-
125,000
42,902
-
65,267
34,485
-
150,000
28,975
-
530,000
35,000
-
370,000
20,000
-
Total revenues
Total resources
235,000
$ 1,115,000
135,608
$ 1,048,693
167,902
882,935
99,752
789,643
178,975
661,892
565,000
$ 1,131,277
390,000
859,577
Category
2002
Budget
$
$
$
$
Charges
43%
$1,500,000
$1,000,000
$500,000
Misc.
2%
$0
1997
Beg. bal.
55%
Transfers in
0%
1998
1999
2000
2001
2002
JULY ONLY.)
Budget
Actual
Budgeted Resources
$1,000,000
$500,000
$0
1997
1998
Beg. bal.
1999
Charges
2000
Misc.
163
Transfers in
2001
2002
City of Gig Harbor
2002 Annual Budget
Fund 420
1999
Budget
Category
1999
Actual
Transfers out
Total expenditures
$ 1,026,500
67,000
1,093,500
$
291,802
67,000
358,802
Ending fund balance
Total uses
21,500
$ 1,115,000
689,891
$ 1,048,693
2000
Budget
$
831,000
831,000
51,935
882,935
$
2000
Actual
$
$
223,366
223,366
$
566,277
789,643
2002
Budget
Capital
88%
2001
Budget
$
2001
Estimate
658,000
658,000
$
661,700
661,700
3,892
661,892
469,577
$ 1,131,277
2002
Budget
$
$
760,550
760,550
99,027
859,577
Transfer
out
0%
$1,500,000
$1,000,000
Ending
bal.
12%
$500,000
$0
1997
1998
1999
Budget
2000
2001
2002
Actual
$1,200,000
$800,000
$400,000
$0
1997
1998
Capital
1999
2000
Transfers out
164
2001
Ending bal.
2002
City of Gig Harbor
2002 Annual Budget
Glossary
Appropriation - A legal authorization granted by the City Council, or other legislative body, to
make expenditures and to incur obligations for specific purposes, within a specific period.
Spending may not exceed this level without approval by the Council.
Assessed valuation - The value assigned to properties within the city which is used in
computing the property taxes to be paid by property owners.
Benefits - Compensation provided to employees in addition to salaries and wages. Benefits
include medical, life and worker's compensation insurance, retirement, and deferred
compensation (provided instead of Social Security).
Budget - The financial plan for the operation of a program or organization for the year (or other
fiscal period) containing an estimate of proposed expenditures and the means of financing them.
Capital outlay - Expenditures for property, equipment, vehicles, or machinery that result in the
acquisition of assets with useful lives of more than one year.
Debt service - The annual payment of principal and interest on the city's bonded indebtedness.
Bonds are issued to finance the construction of capital projects such as utility facilities and roads.
Excess levies - Property taxes to pay debt service on voted general obligation bonds. These are
in addition to regular tax levies. Also called special levies.
F.T.E. (Full time equivalent) - The amount of work performed by a full-time employee in one
year, approximately 2080 hours. Some time consuming objectives are expressed in terms of
FTE's.
Fund - A fiscal and accounting entity with a self-balancing set of accounts in which cash and
other financial resources, all related liabilities and residual balances are segregated to carry on
specific activities.
Fund balance - The difference between fund assets and fund liabilities of governmental funds.
General obligation bonds - Bonds backed by the full faith of the issuing government.
GHMC - Gig Harbor Municipal Code.
Intergovernmental revenue - Revenue from other governments, primarily shared State revenue
and Federal or State grants.
Internal Controls - A plan or organization for purchasing, accounting, and other financial
activities which, among other things, provides that:
165
City of Gig Harbor
2002 Annual Budget
Glossary
Χ
The duties of employees are segregated so that no single employee handles financial
transactions from beginning to end;
Χ
Proper authorization from specific responsible officials are obtained before key steps in
the processing of a transaction are completed;
Χ
Records and procedures are arranged appropriately to facilitate effective control.
Levy rate - The rate of tax imposed on the assessed value of property for the computation of
property tax revenues.
Net operating revenue – means the revenue of the enterprise less costs of maintenance and
operation. Enterprise revenue is all earnings, revenues and moneys received by the city from or
on account of the operation of the enterprise. Maintenance and operation costs include all
necessary operating expenses, current maintenance expenses and expenses of reasonable upkeep
and repairs. Depreciation, payments for debt service and costs of capital additions are excluded
from maintenance and operation cost.
RCW - Revised Code of Washington.
Refunding bonds - Bonds issued to refinance existing bonds to take advantage of lower interest
rates. The existing, or refunded, bonds may be retired, if permitted by bond covenants, or
investments may be purchased whose maturities coincide with the maturities of the bonds. Also
called advance refunding bonds.
Revenue bonds - Bonds issued for construction of utility facilities. Future utility revenues are
pledged to cover repayment of the debt.
ULID - Utility local improvement districts are formed to construct water or sewer improvements
which benefit individual property owners. Costs of construction are allocated to the properties
and repaid to the city over a period of years as assessment installments.
166

2002. Budgeted - City of Gig Harbor

Transcription

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