the City of Newnan

Transcription

the City of Newnan

Newnan City Council Meeting
September 23, 2013 - 6:30 P.M.
AGENDA
CALL TO ORDER – Mayor Keith Brady
INVOCATION
READING OF MINUTES
I
Minutes from Regular Meeting on September 10, 2013 .......................................................... Tab A
REPORTS OF BOARDS AND COMMISSION
I
1 Appointment – Newnan Cultural Arts Commission – 3 Year Term (Unexpired)
II
1 Appointment – Keep Newnan Beautiful – 3 Year Term (Unexpired)
III 1 Appointment – Livable Centers Initiative Study Team – Term/Project
REPORTS ON OPERATIONS BY CITY MANAGER
REPORTS AND COMMUNICATIONS FROM MAYOR
NEW BUSINESS
I
Recreation Facility and Program Agreement between Coweta County and the
City of Newnan ......................................................................................................................... Tab B
II
The Boys and Girls Club of Metro Atlanta Request the opportunity to enter into a
multi-year agreement with the City to manage and operate the Wesley Street
Gym .......................................................................................................................................... Tab C
III Surplus Property Declaration and Disposition .......................................................................... Tab D
IV Presentation of 2014 Newnan Centre Budget .......................................................................... Tab E
NEWNAN CITY COUNCIL MEETING AGENDA
September 23, 2013 @ 6:30 P.M.
Page 2
UNFINISHED BUSINESS
I
Public Hearing – City’s request to rezone a total of 10.692+ acres at the old
Hannah Homes site from OCR (Open Space, Conservation and Recreation
District) and RML (Residential Multiple Family Dwelling-Lower Density District) to
CGN (General Commercial to construct a Public Safety Complex and allow
additional commercial businesses on the site .......................................................................... Tab F
 An ordinance to amend the zoning map for property located at Jefferson
Street/Augusta Drive, Tax Map N05 0001 006 and Tax Map No 0001 008
containing 10.106 acres in the City of Newnan, Georgia
II
Public Hearing – 4 & 6 St. Clair Street – Resolution to repair or demolish ............................Tab G
III Public Hearing – 39 Ray Street – Resolution to repair or demolish ....................................... Tab H
IV Public Hearing – 121 Pinson Street – Resolution to repair or demolish ................................. Tab I
VISITORS, PETITIONS, COMMUNICATIONS & COMPLAINTS
I
First Baptist Church requests to block Brown Street between Madison and West
Washington Streets from 7:00 am until 4:30 pm on Sunday October 27, 2013 for
a church-wide fellowship ........................................................................................................... Tab J
II
Sam Connor, Newnan CPR request for permission to randomly teach “Free
Hands-Only CPR” training on the Newnan Square Sidewalks – No set schedule,
possibly twice a month for approximately two hours at a time, free to community .................. Tab K
III Request from Margaret Thompson, Newnan Chapter No. 483 of the Eastern Star
to host the annual Martin Luther King Jr. Celebration Parade at noon downtown
on Saturday January 11, 2014 beginning with parade participants entering on
Sewell Rd then starting at Armory Road and LaGrange and ending at Willie
Lynch Park ................................................................................................................................ Tab L
IV Request from Newnan Junior Service League to hold their annual 5K/10K and
Leprechaun Dash on Saturday May 14, 2014 beginning at 7:30 am on the
certified race route used yearly ............................................................................................... Tab M
V
Request from Gabby Williamson for C4 Productions, Inc. for one-block lane
closure on Broad Street between Perry Street and Thompson Street during
filming and one day before both shoots for the filming of “Seashore” at Caldwell
Tanks in December and January.............................................................................................. Tab N
EXECUTIVE SESSION – LEGAL, PERSONNEL AND REAL ESTATE
ADJOURNMENT
CITY OF NEWNAN, GEORGIA
REGULAR COUNCIL MEETING
SEPTEMBER 10, 2013
The regular meeting of the City Council of the City of Newnan, Georgia was held on
Tuesday, September 10, 2013 at 2:30 p.m. in the Richard A. Bolin Council Chambers of
City Hall with Mayor Keith Brady presiding.
CALL TO ORDER
Mayor Brady called the meeting to order and delivered the invocation.
PRESENT
Mayor Keith Brady: Council members present: George Alexander; Ray DuBose; Cynthia
E. Jenkins; Clayton Hicks; Robert Coggin and Rhodes Shell. Also present were: City
Manager, Cleatus Phillips; City Clerk, Della Hill; Planning Director, Tracy Dunnavant;
Code Enforcement Officer, Shane Pridgen; Business Development Director, Hasco
Craver; City Attorney, Clay Hudson and Police Chief “Buster” Douglas Meadows.
MINUTES – REGULAR COUNCIL MEETING – AUGUST 27, 2013
Motion by Councilman Coggin, seconded by Councilman Alexander to dispense with the
reading of the minutes of the Regular Council meeting for August 27, 2013 and adopt
them as presented.
MOTION CARRIED. (7 - 0)
APPOINTMENT – CONVENTION CENTER AUTHORITY
Motion by Mayor Pro Tem Jenkins, seconded by Councilman Alexander to appoint Carles
Stinson to the Convention Center Authority for a 3 year unexpired term.
MOTION CARRIED. (7– 0)
APPOINTMENT – NEWNAN CULTURAL ARTS COMMISSION
Mayor Brady asked the City Manager to place Councilman Alexander’s appointment to the
Newnan Cultural Arts Commission on the agenda for the next meeting.
APPOINTMENT – KEEP NEWNAN BEAUTIFUL
Mayor Brady asked the City Manager to place Councilman Hicks appointment to the Keep
Newnan Beautiful Commission on the agenda for the next meeting.
SEPTEMBER 10, 2013
APPOINTMENTS - THE LIVABLE CENTERS INITIATIVE CORE TEAM
Motion by Councilman DuBose, seconded by Councilman Alexander to appoint Dr.
Rebecca Gibson to the Livable Centers Initiative Team.
MOTION CARRIED. (7 – 0)
Motion by Mayor Pro Tem Jenkins, seconded by Councilman Alexander to appoint Kathie
Gay to the Livable Centers Initiative Team.
HOWARD WARNER COMMITTEE – FACILITY USE RECOMMENDATION
Dr. Gibson stated over the past two months the Committee has been listening to
individuals with proposals and presentations for the building, to determine if the projects
are feasible. A common theme that keeps arising is the lack of funding. Neither presenter
has the funds needed to renovate the facility. They are having a hard time envisioning
raising the millions of dollars needed to bring the building up to code. The Committee
feels they were able to identify several good programs for the buildings, but are up against
an impossible task in finding funding sources. They are asking Council’s assistance in
developing a plan of action to address the funding issue which is keeping them from
completing their task.
Mayor Brady thanked Dr. Gibson and the Committee for their hard work. He indicated it is
very hard to try to come up with a plan and funds to execute the plan.
Councilman Coggin asked if the million dollars would be for restoring the building or for
programs. He understands there is money that can be used.
Mayor Brady indicated there is SPLOST money that can be used. The next step is
operations of programs with funding.
Ms. Gibson stated there are a number of groups waiting to present their programs both
educational and recreational to the committee.
Mayor Pro Tem Jenkins noted the SPLOST is tied to a Community/Recreation Center
within the neighborhood. She thinks this would be an outstanding use for the community
and for a recreation project. There are several ideas floating around, one being after
school programs. She is in the process of getting a community center in the facility along
with a nonprofit organization that can be self-sustaining with ongoing programs.
Councilman Coggin asked if the Boys and Girls Club had been contacted.
SEPTEMBER 10, 2013
Ms. Gibson stated the Boys and Girls Club has been contacted but because of funding
they are not able to provide that service at this time. The YMCA has recently been
contacted and it is a matter of coming up with something affordable.
MAIN STREET MANAGER
Business Development Director/Main Street introduced the new Main Street Manager,
Courtney Collins, and welcomed her to Newnan. She has a great back ground in
preservation.
BOY SCOUT TROOP 2193 COKES CHAPEL UNITED METHODIST CHURCH
Mayor Brady welcomed a member of Boy Scout Troop 2193 Cokes Chapel United
Methodist Church who is satisfying one of the requirements for Citizenship and
Community Badge.
PROCLAMATION – CONSTITUTION WEEK
Mayor Brady stated the Proclamation for Constitution Week is an annual event and this
year it will be the week of September 17- 23, 2013. He welcomed the members of the
DAR that were present, read the Proclamation and presented it to them.
PUBLIC HEARING – ALCOHOL BEVERAGE LICENSE – TEMPLE FOOD MART
Mayor Brady opened a public hearing on the application for the transfer of Licensee from
Nazmin Kaba to Nareshkumar Patel on the Retail Off Premise (Package) Sales of Malt
Beverages and Wine License for MJN LLC d/b/a Temple Food Mart located at 114
Temple Avenue.
A representative of applicant was present for the hearing.
No one spoke for or against the application. Mayor Brady closed the public hearing.
The City Clerk advised that all the documentation had been received and everything was
in order.
Motion by Councilman Coggin, seconded by Councilman Hicks to approve the application
for the transfer of Licensee from Nazmin Kaba to Nareshkumar Patel on the Retail Off
Premise (Package) Sales of Malt Beverages and Wine License for MJN LLC d/b/a Temple
Food Mart located at 114 Temple Avenue.
SEPTEMBER 10, 2013
PUBLIC HEARING – ALCOHOL BEVERAGE LICENSE – J PAUL’S SPORTS BAR
AND GRILL
Mayor Brady opened a public hearing on the application for the transfer of License
Representative from Roger McDonald to Jerome White on the Retail On Premise
(Pouring) Sales of Distilled Spirits, Malt Beverages and Wine License for Winning Venture,
Inc. d//b/a J Paul’s Sports Bar and Grill located at 385 Hwy 29.
A representative of applicant was present for the hearing.
No one spoke for or against the application. Mayor Brady closed the public hearing.
The City Clerk advised that all the documentation had been received and everything was
in order.
Motion by Councilman Coggin, seconded by Councilman Hicks to approve the application
for the transfer of License Representative from Roger McDonald to Jerome White on the
Retail On Premise (Pouring) Sales of Distilled Spirits, Malt Beverages and Wine License
for Winning Venture, Inc. d/b/a J Paul’s Sports Bar and Grill located at 385 Hwy 29.
PROPOSALS – FINANCING NEWNAN HOSPITAL REDEVELOPMENT
The City Manager stated a total of five (5) proposals were received for financing of the
Newnan Hospital Redevelopment Project. After close evaluation, Staff recommends that
Council accept the financing proposal from United Bank. The loan is fixed at 1.9% for the
first 5 years and United Bank is waiving the loan origination fee and their closing costs. It
is also recommended that the City utilize the Downtown Development Authority (DDA) as
the conduit for such financing. This process will require development of intergovernmental
agreement with the DDA to act as the loan recipient. It is further recommended that the
City Manager be authorized to negotiate an agreement with the firm of Alston & Byrd to
assist the City Attorney with the legal process of this financing. This form of direct
financing will require legal assistant to work with United Bank’s legal Counsel on loan
documents. It will require legal opinion, and creations of resolution and intergovernmental
agreements to be considered by Council and Downtown Development Authority. Most
important it is going to require the creation of petition for Court validation which the City
Attorney recommended utilizing this type of financing. The estimated closing should be the
end of the year.
Motion by Councilman Coggin, seconded by Councilman Alexander to accept the
proposal from United Bank for the financing of the Newnan Hospital Redevelopment
project at a fixed rate of 1.9% for the first 5 years with the bank waiving the loan
origination fee and closing costs.
SEPTEMBER 10, 2013
AWARD CONTRACT – BELT ROAD GUARDRAIL
The City Manager stated a total of four bids were received. Keck & Wood, Inc., the
Engineer of Record, has reviewed the bids. The lowest bid, submitted by Integrated
Construction and Nobility, Inc. for $52,659.70 has been found to be responsive to the
request for bids.
Motion by Mayor Pro Tem Jenkins, seconded by Councilman Alexander to award the bid
for the Belt Road Guardrail project to Integrated Construction and Nobility, Inc. for
$52,659.70 and funding from SPLOST2007.
AGREEMENT – J SMITH LANIER – USE OF PROTECTED HEALTH INFORMATION
The City Manager informed Council this is an agreement with J Smith Lanier, broker
service, for our optional insurance. This agreement sets forth the City’s expectations for
use of the Protected Health Information and their responsibilities in maintaining
confidentially.
Motion by Councilman Coggin, seconded by Councilman Alexander to approve the
agreement with J. Smith Lanier for the use of the Protected Health Information for our
optional insurance.
REQUEST – REZONING RZ2013-03 – HEATH HAWKINS ON BEHALF OF DAVIS
DEVELOPMENT – REZONE 22.46± ACRES - OFF OF NEWNAN CROSSING
BOULEVARD EAST – FROM OI-2 (OFFICE INSTITUTIONAL-HIGH DENSITY) TO RMH
(RESIDENTIAL MULTIPLE-FAMILY DWELLING DISTRICT-HIGHER DENSITY) –
INFORMATION ONLY
The Planning Director stated the request is before Planning Commission for consideration
and recommendation.
SCHEDULE PUBLIC HEARING –125 LAGRANGE STREET
The Code Enforcement Officer is seeking Council’s approval to schedule a public hearing
for October 22, 2013 for the substandard structure located at 125 LaGrange Street.
Motion by Councilman Coggin, seconded by Councilman Alexander to approve the
request to schedule a public hearing for the substandard structure located at 125
LaGrange Street for October 22, 2013.
SEPTEMBER 10, 2013
SUBSTANDARD HOUSING STATUS REPORT – 7 BURDETT PLACE, 7 UPPER MANN
STREET, 48 FAIR STREET
The Code Enforcement Officer informed Council of the status report of various properties
having been before Council in Public Hearings.
Resolution
Property
Owner
Status
Deadline
7 Burdett Place
Charles Carmichael Progress made
10/23/13
7 Upper Mann Street
Donald Smith
Progress on Exterior
10/23/13
48 Fair Street
Bill Fike
Progress Continuing
05/13/13
The Code Enforcement Officer indicated no further action is required.
CONSIDERATION – GATEWAY SIGNAGE MASTER PLAN REVISION
The Business Development Director informed Council the committee has addressed the
comments received from Council at the June 11, 2013 meeting. He stated the more
industrial rivets were removed and decorative filigree elements were added to make the
sign appear less industrial. The base was widened and the top portion of sign has been
simplified.
The City Manager stated the primary gateway sign would be located at Exit 47. His vision
would be to clean up the intersection in conjunction with the sign and maybe adding some
landscaping at the exit.
Motion by Councilman DuBose, seconded by Mayor Pro Tem Jenkins to approve the
Gateway Signage Master Plan as recommended by the committee and to proceed as
appropriate.
REQUEST – AMERICAN CANCER SOCIETY – HOLD 5K WALK – SATURDAY
OCTOBER 19, 2013 – ASHLEY PARK – TEMPORARILY CLOSING PORTIONS OF
NEARBY STREETS
Motion by Councilman Alexander, seconded by Mayor Pro Tem Jenkins to approve the
request for the American Cancer Society to hold a 5K Walk on Saturday October 19, 2013
at Ashley Park at 8:00 am temporarily closing portions of nearby streets.
MOTION CARRIED. (7- 0)
SEPTEMBER 10, 2013
REQUEST – FULL CIRCLE TOYS – CLOSE MADISON STREET BETWEEN
JEFFERSON AND PERRY STREETS – SATURDAY OCTOBER 26 FOR AN EVENT
Motion by Councilman Alexander, seconded by Councilman Coggin to approve the
request for Full Circle Toys to close Madison Street between Jefferson and Perry Streets
from 8:00 am – 4:00 pm on Saturday 26 for an event.
REQUEST – NEWNAN JUNIOR SERVICE LEAGUE – SET A COLLECTION POINT ON
THE DOWNTOWN SQUARE – HOLD 30TH ANNUAL CAN-A-THON
Motion by Mayor Pro Tem Jenkins, seconded by Councilman Shell to approve the request
by the Newnan Junior Service League to set up a collection point on the downtown square
to hold their 30th Annual Can-A-Thon which will benefit the Coweta County Food Pantry on
Tuesday December 3rd from 7 am to 7pm.
REQUEST – MARCH OF DIMES – HOLD 2014 MARCH FOR BABIES COWETA WALK
Motion by Mayor Pro Tem Jenkins, seconded by Councilman Alexander to approve the
request from March of Dimes to hold their 2014 March for Babies Coweta Walk on
Saturday May 17, 2014 beginning at 10:00 am on the route they have used in the past
years which begins and ends at Carl Miller Park.
MOTION CARRIED. (7 -0)
REQUEST – FOUR CORNERS CHURCH – HOLD BARBEQUE FUNDRAISER
Motion by Councilman Hicks, seconded by Mayor Pro Tem Jenkins to approve the request
from Four Corners Church to hold their Barbeque Fundraiser on Saturday October 12th
from 9 am to 5 pm.
VISTORS – DRAINAGE
Marcus Rosser, 10 Tuxedo Avenue, informed Council there is a serious drainage problem
with water washing out his yard and his neighbors also. He is asking that someone come
out and check on this problem which has been going on for some time.
The City Manager indicated a site visit was made and we are in the process of getting
quotes from engineering firms. We are trying to supply the firms with as much information
as possible in order to establish a cost proposal for Council to consider.
SEPTEMBER 10, 2013
Annie Warner, 29 Domineck Street, informed Council she is having a drainage issue also.
She has built a retainer wall but when the drainage ditch runs over it runs down her
driveway causing problems.
ADJOURNMENT
Motion by Councilman Shell, seconded by Councilman Coggin to adjourn the Council
meeting at 3:15 p.m.
______________
Della Hill, City Clerk
_________________
Keith Brady, Mayor
City of Newnan
Cleatus Phillips, City Manager
MEMO
TO:
Mayor and City Council
DATE:
September 23, 2013
RE:
Recreation Agreement / Wesley Street Gym
_________________________________________________________________________
The Recreation Agreement between Coweta County and the City of Newnan has been
updated for another year of joint operations and is presented for your approval. Please note
that the Wesley Street Gym has been removed from the agreement as Coweta County has
stated that program participation has steadily declined over the past few years.
Cleatus Phillips, City Manager  Libby Winn, Administrative Assistant
Newnan City Hall  P O Box 1193  Newnan, GA 30264  (P) 770-254-2358  (F) 770-254-2353
RECREATION FACILITY AND PROGRAM AGREEMENT
GEORGIA
COWETA COUNTY
THIS AGREEMENT, made and entered into this ___ date of ___________, by and between the
City of Newnan, Georgia, hereinafter called “City” and the Board of Commissioners of Coweta County,
State of Georgia, hereinafter called “County”.
WITNESSETH:
WHEREAS, The governing bodies of the City and County are mutually interested in an adequate
program of community recreation under the auspices of the County Recreation Department; and
WHEREAS, said governing bodies are authorized to enter into agreements convenient to and
cooperate in the cultivation of citizenship by providing for adequate programs of community recreation;
and
WHEREAS, the County has established a Recreation Department responsible for carrying out the
purposes of community recreation in Coweta County; and
WHEREAS, in the interest of providing the best service with the least possible expenditure of
public funds; full cooperation between the City and County is necessary.
NOW, THEREFORE, in consideration of the premises, said City and County agrees to cooperate
with each other in carrying out the above purpose, and to that end agree as follows:
1. The City will make available to the County for community recreation activities the following:
a)
b)
c)
d)
e)
Swimming Pool at Lynch Park (previously know as Duncan Street Pool)
Pickett Field at Lynch Park
C. J. Smith Field
Westgate Park
Ray Park
2. The City agrees as follows:
a) To pay for all utility expenses for each facility
b) To provide a response to the equipment, repairs, and renovations to needed at the facilities
upon written request from the County Recreation Department no later than October 31st
each year. Any disputes concerning the necessity for repairs shall be resolved by the City
Manager and the County Administrator. Disputes which are irresolvable at this level shall be
1
Recreation Facility and Program Agreement
forwarded to the Mayor and County Commission for their resolution. The County shall have
the right to suspend any scheduled program at a facility if that facility is unsafe for the
program and officials are unable to reach an agreement concerning the necessity of the
repair.
c) To mow and maintain the grounds surrounding facilities with the exception of areas
used as ball fields and, practice fields, and the grounds of Ray Park.
d) To purchase adequate liability insurance to cover the facilities included in this
agreement. The city agrees to provide the County with a Certificate of Insurance
naming the County as an “additional insured”.
e) To provide renovations and equipment at the facilities to improve the conditions at each
as approximately set forth in Exhibit “A”.
f)e) To pledge to continue to upgrade facilities over a five year period and to develop a
specific schedule for such improvements, including a plan to bring into compliance with
any applicable federal or state regulations.
3. The County, through its Recreation Department of Recreation, agrees as follows:
a) To provide adequate personnel to supervise recreation activities sponsored by the
county at City facilities as set forth in Exhibit “BA”.
b) To provide a list of equipment, repairs, and maintenance needed at the facilities to the
City no later than September 30th each year.
b)c) To provide daily cleaning and oversight of each facility, Monday through Friday, and to
inform the City of any maintenance needs or hazardous conditions existing at any
facility.
c)d) To maintain all grounds used as ball fields or practice fields. Such maintenance to
include, but not limited to seeding, rolling, fertilizing, surface maintenance and mowing.
d)e)To provide all recreation equipment and supplies necessary to properly conduct
recreational activities and afford the proper cleaning, maintenance and mowing of ball
fields, and practice fields.
e)f) To purchase adequate liability insurance to cover any program held at the facilities
under the auspices of the County Recreation Department. The County agrees to provide
the City with a Certificate of Insurance naming the City as an “additional insured”.
2
4. It is further agreed that any permanent improvement or any equipment which is
permanently affixed on facilities contained in this agreement shall remain the property of the
City.
5. Any disputes concerning the necessity for equipment, repairs, and maintenance shall be
resolved by the City Manager and the County Administrator. Disputes which are irresolvable at this level
shall be forwarded to the Mayor and County Commission for their resolution. The County shall have the
right to suspend any scheduled program at a facility if that facility is unsafe for the program and officials
are unable to reach an agreement concerning the necessity of the repair.
6.5.
The term of this Agreement shall be for a period beginning October 1, 2013 and ending
on September 30, 2014. The Agreement shall be automatically renewed for successive one (1) year
terms thereafter unless cancelled upon written notice by either party. Either party may terminate this
contract with sixty (60) days written notice. This agreement will expire at midnight December 31, 2011,
but it is the intention of each governing body to continue to cooperate in the provision of recreational
opportunities.
a) No later than September 30th the City shall provide a list of requested changes to the
programs to be provided at City facilities and a revised Exhibit “A” indicating
improvements planning for these facilities.
b) No later than October 31st the County shall respond to these requests and submit a
revised Exhibit “B” which will reflect the programs to be operated by the County.
3
EXHIBIT A
RECREATION PROGRAM AGREEMENT
LYNCH PARK POOL

Cover and winterize pool at end of season

Remove cover and start pool filtration system at beginning of season

Touch up painted areas of pool house as necessary
WESLEY STREET GYM

Paint interior ceilings and walls

Replace lighting
PICKETT FIELD

Maintain and replace fence as necessary

Rehab drive and parking lot

Repair dugout

Repair concession building

Reseed grassy areas
C J PARK

Repair fence
4
IN WITNESS WHEREOF, and pursuant to the authority granted by duly recorded resolutions, the
parties hereto have caused this agreement to be executed on their behalf.
ATTEST:
CITY OF NEWNAN
City Clerk
By: _____________________________
Mayor
City Manager
City Attorney
ATTEST:
COWETA COUNTY, GEORGIA
County Clerk
By: _____________________________
Chairman
County Attorney
5
RECREATION FACILITY AND PROGRAM AGREEMENT
EXHIBIT A
Lynch Park Pool:






Apply for Health Department permit annually
Pool Schedule:
o Opens on Memorial Day weekend
o Weekday open swim starts at 1:00 p.m.
o Open on Saturday from 9:00 a.m. - 6:00 p.m.
o Open on Sunday from 1:00 p.m. - 6:00 p.m.
o Weekday Programs that begin prior to the 1:00 open swim (program times to be
determined by the Recreation Department):
 Monday and Wednesday - Day Camp Swimming
 Tuesday and Thursday - Swimming Lessons and Water Aerobics
 Friday - "Mommy and Me Swim" and "Adults Only Swim"
Additional programs may be announced by the Recreation Department and will be scheduled to
begin prior to weekday 1:00 open swim
When students return to school, the pool will be open on weekdays for morning programs and
special events only.
When students return to school, the pool will be open for open swim on Friday (1:00 p.m. - 7:00
p.m.), Saturday (11:00 a.m. - 6:00 p.m., and Sunday (1:00 p.m. - 6:00 p.m.).
Last day of operation for the season will be Labor Day
Pickett Field:

Maintain field for league practice

Support the City upon written request
C. J. Smith Softball Field:

Spring and Summer League/Tournament Play
o March through August

Fall League Play
o September through October

Winter Field and Grass Maintenance
o November through March
Westgate Park:

Support the City upon written request
City of Newnan, Georgia
Mayor and Council
Date:
September 23, 2013
Agenda Item:
Surplus Property Declaration and Disposition
Prepared By:
Ronda Helton, Program Manager
Presented By:
Purpose:
To obtain Council approval of the disposal of the City’s surplus and/or obsolete
property, per the schedule attached.
Background:
The items on the attached schedule are either no longer in use or inoperable.
Funding:
N/A.
Recommendation:
Staff recommends that Council declare as surplus the equipment and/or vehicles
listed on the attached Surplus Property Schedule and grant authorization for the
disposal of such.
Options:
1. Approve the request as submitted.
2. Other action as directed by Council.
Attachments:
Surplus Property Schedule.
Previous Discussion with Council: N/A.
Items for Disposal
1
1
Description
Condition
2004 Chevy Impala
27 Mobile Radios
Operable
Obsolete
City of Newnan, Georgia – Mayor and City Council
Date: September 23, 2013
Rezoning Request – RZ2013-01
Hannah Homes Site – Jefferson Street and
60 Augusta Drive
Agenda Item:
Prepared and Presented by: Tracy Dunnavant, Planning Director
Purpose:
The City of Newnan is seeking to rezone a combined total of 10.692 ± acres located at the old
Hannah Homes site on Jefferson Street and 60 Augusta Drive. The request is to rezone the
properties from OCR (Open Space, Conservation, and Recreation District) and RML
(Residential Multiple Family Dwelling – Lower Density District) to CGN (General Commercial)
with conditions. The applicant is seeking the rezoning to construct a public safety complex and
to allow additional commercial businesses on the site. Proffered conditions are as follows: 1)
There will be no front setback requirement as this will be a traditional neighborhood designed
development allowing buildings to be built up to the street. 2) The 35 foot buffer between the
subject property and the existing cemetery will be reduced to 15 feet to accommodate the drive
as shown in the conceptual drawing. 3) Certain uses will be prohibited per the list that was
included as part of the zoning application.
Background:
Present Zoning District
Proposed Zoning District
Current Land Use
Parcel Size
OCR & RML
CGN
Vacant Land
10.692 acres
Surrounding Zoning Classifications (See Attached Zoning Map)
North
East
South
West
CGN & Jefferson
Street R/W
RR R/W; CGN;
RU-I
ILT
RU-7
Surrounding Land Use Pattern
North
East
South
West
Commercial;
Commercial; Residential
Industrial
Cemetery
Summary:
Public Safety Complex/City of Newnan
Rezoning Request
2013
-1-
Staff analyzed the following criteria prior to formulating a recommendation:
Is the proposed use suitable in view of the zoning and development of adjacent and
nearby property?
The subject property is primarily bordered by a mixture of commercial and industrial land
uses. There is a cemetery to the west and a residential neighborhood to the east; however,
the residences are separated from the subject tract by the railroad right-of-way. Given the
intensity of the existing uses and the railroad buffer, Staff feels the public safety complex
and other commercial uses would be suitable uses for the area.
Will the proposed use adversely affect the existing use or usability of adjacent or nearby
property?
Given that there are numerous commercial uses, an industry, a cemetery, and the railroad
right-of-way, Staff anticipates no adverse impact on the adjacent or nearby property. In fact,
Staff feels the location of the public safety complex could have a positive impact on the
neighboring residences.
Are their substantial reasons why the property cannot or should not be used as currently
zoned?
Yes. The property is currently zoned OCR and RML, which would not allow for a public
safety complex. In fact, OCR is limited to primarily outdoor recreational uses and
cemeteries. Since it is not the City’s intent to expand the existing cemetery to that location,
the OCR would severely limit the options in terms of uses. Recreational facilities would not
be the most appealing option given the sites proximity to the railroad, state route, and
industrial uses.
Will the proposed use cause an excessive or burdensome use of public facilities or
services, including but not limited to streets, schools, water or sewer utilities, and police
or fire protection?
No, the proposed use will not cause an excessive or burdensome use of public facilities or
services. Water and sewer is already provided to the site as it housed the former Hannah
Homes development. In addition, the public safety complex will benefit the police
department. The schools will not be impacted since the site will be developed for
commercial uses.
Is the proposed use compatible with the purpose and intent of the comprehensive plan?
The Future Land Use Map shows the property as future mixed use commercial. This would
be compatible with the requested zoning.
Will the use be consistent with the purpose and intent of the proposed zoning district?
The proposed use would be consistent with the purpose and intent of the proposed zoning
as commercial uses would be allowable in a CGN designation.
Rezoning Request
2013
-2-
Is the proposed use supported by new or changing conditions not anticipated by the
comprehensive plan?
As specified above, the Future Land Use map shows this property as future mixed use
commercial. Therefore, the Comprehensive Plan anticipated this type of use for this particular
tract of land.
Does the proposed use reflect a reasonable balance between the promotion of the public
health, safety, morality, or general welfare and the right to unrestricted use of property?
Yes. The public safety complex and other commercial uses do provide a reasonable balance as
they are appropriate uses for the area given the existing mixture of uses.
Proffered Conditions:
The applicant is proffering the following conditions:
1) The property will have a zero front setback to allow for a traditional neighborhood
development design.
2) The 35’ buffer between the subject property and the existing cemetery will be
reduced to 15’ to accommodate the drive as shown in the conceptual drawing.
3) The permitted uses on the property will be limited by excluding the uses listed in
appendix “A” of the rezoning application.
Options:
A. Approve the rezoning request as submitted
B. Approve the rezoning request, with the proffered conditions
C. Deny the rezoning request
Planning Commission Recommendation:
The Planning Commission held a public hearing on August 13, 2013 and voted unanimously to
recommend Option B: approve the request for a CGN zoning with the proffered conditions as
submitted by the applicant. The site is abutting a mixture of commercial and industrial uses as
well as the existing cemetery. Therefore, there will be limited impact to the surrounding
properties and what impact does occur should be positive since vacant property is being
redeveloped. In addition, the applicant is willing to limit some of the more intense uses as a
condition of zoning to ensure that there is minimal impact to the surrounding neighborhood.
Attachments:
Application for Rezoning
Location Map
Concept Plan
Previous Discussions with Council: July 9, 2013
Rezoning Request
2013
-3-
RU-I
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CITY OF NEWNAN |
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Rezone Request
CITY OF NEWNAN
PLANNING DEPT. (AJB)
25 LAGRANGE STREET
NEWNAN, GEORGIA 30263
www.cityofnewnan.org
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REZONE REQUEST
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1 inch = 500 feet
PARCELS
CITY LIMITS
City of Newnan, Georgia - Mayor and Council
Date:
September 23, 2013
Agenda Item: 4 and 6 St. Clair Street
Prepared and Presented by:
Shane Pridgen, Code Enforcement Officer
Submitted by: Bill Stephenson, Chief Building Official
Purpose:
To conduct a public hearing concerning the dilapidated structure located
at 4 and 6 St. Clair Street.
Background:
Owner: ASSET BACKED SECURITIES CORP HOME
EQUITY LOAN TRUST SERIESOOMC2005 HE6
WELLS FARGO BANK N A TRUSTEE
Date Sub-Standard housing file was opened: April 2, 2013
Does the cost to bring this structure into compliance by means of repair
exceed 50% of the structure’s assessed tax value? YES
On April 2, 2013 the Building Department conducted an inspection of the
premises and found the structure to be unsafe and in violation of
numerous City codes. All notices sent have been received and the staff
has not been contacted concerning the repairs needing to be made to this
property. The structure has been determined to be unsafe as set forth by
City Ordinance Section 5-24. (a), Sub-sections (5, 6, 8, 9, 10).
Options:
1.
2.
Adopt a resolution directing the property owner to either repair or
demolish the structure within forty five (45) days.
Other direction from Council.
Funding:
Not Applicable
Recommendation:
Staff is requesting Council’s approval to proceed with Option 1.
Previous Discussions with Council:
August 2, 2013 – Council informed of conditions.
August 13, 2013 – Public Hearing was requested.
After recording please return to:
Della Hill, City of Newnan
25 LaGrange Street
Newnan, GA 30263
TO:
RESOLUTION
Wells Fargo Bank, N.A., as Trustee for
Asset-Backed Certificates
Corporation Home Equity Loan Trust,
Series OOMC 2005-HE6
Asset Backed Pass-Through Certificates,
Deed Book 3876 Page 52
Lien Holder:
Coweta County Tax Commissioner
WHEREAS, the property of Wells Fargo Bank, N.A., as Trustee for Wells Fargo Bank, NA as
trustee for Asset-Backed Certificates Corporation Home Equity Loan Trust, Series OOMC 2005-HE6,
Asset Backed Pass Through Certificates, Series OOMC 2005-HE6 located at 4 St Clair Street, Newnan,
Georgia 30263, in the City of Newnan was alleged by the Building Official of the City to be an unsafe
building, as defined by an Ordinance adopted by the Mayor and Council on October 10, 1977; and,
WHEREAS, a hearing was set for the Mayor and Council to determine in accordance with the
provisions of such Ordinance whether such building was in fact an unsafe building, as defined in
such Ordinance and/or that the same was unsafe to the extent that it should be demolished or
repaired; and,
WHEREAS, notice of such hearing was given to the owner, lien holder and tenant, if any, as
required by such Ordinance, and all other provisions of the Ordinance have been complied with;
NOW THEREFORE, the Mayor and Council of the City of Newnan, after hearing evidence
upon the question of whether such building is an unsafe building as defined by the Ordinance of the
City of Newnan, do hereby determine that the building of Wells Fargo Bank, N.A., as Trustee for
Wells Fargo Bank, NA as trustee for Asset-Backed Certificates Corporation Home Equity Loan Trust,
Series OOMC 2005-HE6, Asset Backed Pass Through Certificates, Series OOMC 2005-HE6 located at 4
St Clair Street, Newnan, Georgia 30263, in should be repaired or demolished, and the owner thereof is
given __________________________ (______) days within which to repair or demolish and remove the
same;
RESOLVED FURTHER, that in the event the owner shall fail to repair or demolish and
remove the same within the period of __________________________ (______) days herein fixed, the
Building Official of the City of Newnan is hereby ordered to repair or demolish and remove the same,
and to prepare an itemization of the cost of such repair or demolition and removal, and deliver such
itemization to the Clerk of the City of Newnan, who is ordered to issue an execution against the
owner for the total cost of such repair or demolition and removal, which execution shall constitute a
lien against such real estate as of the date of this resolution - all in accordance with the Ordinances of
the City of Newnan.
ADOPTED AND APPROVED by the Mayor and Council of the City of Newnan this ___ day
of _______________, 2013.
ATTEST:
___________________________________
L. Keith Brady, Mayor
_________________________________
___________________________________
Cynthia E. Jenkins, Mayor Pro-Tem
Reviewed:
_________________________________
C. Bradford Sears, Jr., City Attorney
___________________________________
George M. Alexander, Councilmember
________________________________
___________________________________
Rhodes Shell, Councilmember
___________________________________
Ray DuBose, Councilmember
___________________________________
Clayton Hicks, Councilmember
___________________________________
Robert W. Coggin, Councilmember
TO:
Asset-Backed Certificates
Corporation Home Equity Loan Trust,
Asset Backed Pass-Through Certificates,
Lien Holder:
GEORGIA, COWETA COUNTY:
The requirements of the resolution of the Mayor and Council of the City of Newnan adopted
on the _____ day of _________________, 2013 and recorded in Deed Book ______, Page _______ of the
Deed Records of Coweta County, Georgia relating to property located at 4 St Clair Street in the City of
Newnan, Georgia having been complied with, the Clerk of Superior Court is authorized to enter this
satisfaction thereof of record.
This ______ day of _____________________, 2013.
CITY OF NEWNAN
By:________________________________
Building Official
Attest:_____________________________
Clerk
[SEAL]
25 LaGrange Street
Newnan, GA 30263
TO:
RESOLUTION
Option One Mortgage Loan Trust 2006-1,
Asset-Backed Certificates, Series 2006-1
Lien Holder:
WHEREAS, the property of Wells Fargo Bank, N.A., as Trustee for Option One Mortgage
Loan Trust 2006-1, Asset-Backed Certificates, Series 2006-1 located at 6 St Clair Street, Newnan,
Georgia 30263, in the City of Newnan was alleged by the Building Official of the City to be an unsafe
building, as defined by an Ordinance adopted by the Mayor and Council on October 10, 1977; and,
repaired; and,
City of Newnan, do hereby determine that the building Wells Fargo Bank, N.A., as Trustee for Option
One Mortgage Loan Trust 2006-1, Asset-Backed Certificates, Series 2006-1 located at 6 St Clair Street,
Newnan, Georgia 30263, in should be repaired or demolished, and the owner thereof is given
__________________________ (______) days within which to repair or demolish and remove the same;
the City of Newnan.
of _______________, 2013.
ATTEST:
___________________________________
_________________________________
___________________________________
Reviewed:
_________________________________
___________________________________
________________________________
___________________________________
___________________________________
___________________________________
___________________________________
TO:
Option One Mortgage Loan Trust 2006-1,
Asset-Backed Certificates, Series 2006-1
Deed Book 3833Page 127
Lien Holder:
Deed Records of Coweta County, Georgia relating to property located at 6 St Clair Street in the City
of Newnan, Georgia having been complied with, the Clerk of Superior Court is authorized to enter
this satisfaction thereof of record.
This ______ day of _____________________, 2013.
CITY OF NEWNAN
By:________________________________
Building Official
Attest:_____________________________
Clerk
[SEAL]
Date:
September 23, 2013
Agenda Item: 39 Ray Street
Purpose:
at 39 Ray Street.
Background:
Owner: Margaret Rosso
Date Sub-Standard housing file was opened: April 11, 2013
On May 31, 2013 the Building Department conducted an inspection of the
premises and found the structure to be unsafe and in violation of
numerous City codes. All notices sent have been received and the staff
has not been contacted concerning the repairs needing to be made to this
property. The structure has been determined to be unsafe as set forth by
City Ordinance Section 5-24. (a), Sub-sections (1, 2, 3, 4, 5, 6, 8, 9, 10 ).
Options:
1.
2.
Funding:
Not Applicable
Recommendation:
25 LaGrange Street
Newnan, GA 30263
RESOLUTION
TO:
Margaret Rosso
Lien Holder:
Green Tree Servicing, LLC
Deed Book 3984 page 121
America’s Wholesale Lender
Georgia Chiropractic Associates
Lien Book 101 page 770
WHEREAS, the property of Margaret Rosso located at 39 Ray Street, Newnan,
Georgia 30263, in the City of Newnan was alleged by the Building Official of the City to be
an unsafe building, as defined by an Ordinance adopted by the Mayor and Council on
October 10, 1977; and,
WHEREAS, a hearing was set for the Mayor and Council to determine in accordance
with the provisions of such Ordinance whether such building was in fact an unsafe building,
as defined in such Ordinance and/or that the same was unsafe to the extent that it should be
demolished or repaired; and,
WHEREAS, notice of such hearing was given to the owner, lien holder and tenant, if
any, as required by such Ordinance, and all other provisions of the Ordinance have been
complied with;
NOW THEREFORE, the Mayor and Council of the City of Newnan, after hearing
evidence upon the question of whether such building is an unsafe building as defined by the
Ordinance of the City of Newnan, do hereby determine that the building of Margaret Rosso
located at 39 Ray Street, Newnan, Georgia 30263, in should be repaired or demolished, and
the owner thereof is given __________________________ (______) days within which to
repair or demolish and remove the same;
RESOLVED FURTHER, that in the event the owner shall fail to repair or demolish
and remove the same within the period of __________________________ (______) days herein
fixed, the Building Official of the City of Newnan is hereby ordered to repair or demolish
and remove the same, and to prepare an itemization of the cost of such repair or demolition
and removal, and deliver such itemization to the Clerk of the City of Newnan, who is
ordered to issue an execution against the owner for the total cost of such repair or demolition
and removal, which execution shall constitute a lien against such real estate as of the date of
this resolution - all in accordance with the Ordinances of the City of Newnan.
ADOPTED AND APPROVED by the Mayor and Council of the City of Newnan this
___ day of _______________, 2013.
ATTEST:
___________________________________
_________________________________
___________________________________
Reviewed:
_________________________________
___________________________________
________________________________
___________________________________
___________________________________
___________________________________
___________________________________
TO:
Margaret Rosso
Lien Holder:
Green Tree Servicing, LLC
Deed Book 3984 page 121
America’s Wholesale Lender
Georgia Chiropractic Associates
The requirements of the resolution of the Mayor and Council of the City of Newnan
adopted on the _____ day of _________________, 2013 and recorded in Deed Book ______,
Page _______ of the Deed Records of Coweta County, Georgia relating to property located at
39 Ray Street in the City of Newnan, Georgia having been complied with, the Clerk of
Superior Court is authorized to enter this satisfaction thereof of record.
This ______ day of _____________________, 2013.
CITY OF NEWNAN
By:________________________________
Building Official
Attest:_____________________________
Clerk
[SEAL]
Date:
September 23, 2013
Agenda Item: 121 Pinson Street
Purpose:
at 121 Pinson Street.
Background:
Owner: Zora Reese Estate and Sarah Reese Clements
Date Sub-Standard housing file was opened: March 21, 2013
On March 21, 2013 the Building Department conducted an inspection of
the premises and found the structure to be unsafe and in violation of
numerous City codes. All notices sent to the recorded owners have been
returned. Staff has been contacted by the new owner of this property. The
structure has been determined to be unsafe as set forth by City
Ordinance Section 5-24. (a), Sub-sections (3, 4, 5, 6, 8, 9, 10).
Options:
1.
2.
Funding:
Not Applicable
Recommendation:
25 LaGrange Street
Newnan, GA 30263
TO:
RESOLUTION
Zora Reese Estate
c/o Sarah Reese Clements, Executrix
Zora Ransby Reese
Felton Ransby, Jr.
Dwight Ransby
Sarah Paulette Ransby
Maurice Ransby
Edward Barker
Alfred Barker
Clifford Barker
Rochelle H. Brooks
Samuel Hudson, Jr.
Lien Holders:
Jarviss Ballard and Marcus Beasley, holders
of Tax Deed, Deed Book 3999 page 337
WHEREAS, the property of Zora Reese, Estate located at 121 Pinson Street, Newnan, Georgia
30263, in the City of Newnan was alleged by the Building Official of the City to be an unsafe building,
as defined by an Ordinance adopted by the Mayor and Council on October 10, 1977; and,
repaired; and,
City of Newnan, do hereby determine that the building of Zora Reese, Estate located at 121 Pinson
Street, Newnan, Georgia 30263, in should be repaired or demolished, and the owner thereof is given
__________________________ (______) days within which to repair or demolish and remove the same;
the City of Newnan.
of _______________, 2013.
ATTEST:
___________________________________
_________________________________
___________________________________
Reviewed:
_________________________________
___________________________________
________________________________
___________________________________
___________________________________
___________________________________
___________________________________
TO:
Zora Reese Estate
c/o Sarah Reese Clements, Executrix
Zora Ransby Reese
Felton Ransby, Jr.
Dwight Ransby
Sarah Paulette Ransby
Maurice Ransby
Edward Barker
Alfred Barker
Clifford Barker
Rochelle H. Brooks
Samuel Hudson, Jr.
Lien Holders:
Jarviss Ballard and Marcus Beasley, holders
of Tax Deed, Deed Book 3999 page 337
Deed Records of Coweta County, Georgia relating to property located at 121 Pinson Street in the City
of Newnan, Georgia having been complied with, the Clerk of Superior Court is authorized to enter
this satisfaction thereof of record.
This ______ day of _____________________, 2013.
CITY OF NEWNAN
By:________________________________
Building Official
Attest:_____________________________
Clerk
[SEAL]
September 12, 2013
City of Newnan
25 Jefferson Street
Newnan, GA 30263
Dear Sir,
We are having a church-wide fellowship on October 27, 2013 from 12 noon to 4:00 p.m.
on Brown Street. In order to make this event possible, we request permission to block
off Brown Street between Madison and West Washington Streets from 7:00 a.m. until
4:30 p.m.
Thank you for your consideration of this request,
Sincerely,
Brenda Turner
Pastors’ Assistant
September 9, 2013
City of Newnan Mayor and City Council
Post Office Box 1193
Newnan, GA 30264
Dear Mayor and City Council,
The Newnan Junior Service League would like to hold a 5K/10K and Fun Run (2 Laps around Court
Square) on Saturday, March 14, 2014. We would like to begin the event at 7:30 am and have it completed
by 9:45 am. Our race route is outlined below and I have attached a map of our certified course. We
would also like to request to set up on the southwest corner of the courthouse across the street from the
Piedmont Wellness Center. Our race route is certified as a Peachtree Road Race qualifier.
5K/10K Route
The starting line would be on the southwest side of the Court Square at the red light of West Broad Street.
Head south on LaGrange Street towards Newnan High School. At the red light in front of Newnan High
School turn around and head back down LaGrange Street. Take a Right onto Alpine Drive, continue down
Alpine until reaching the stop sign. Turn Left at the stop sign and left again onto Woodbine Circle. Turn
Left onto Woodbine Drive. Turn Left onto Nimmons Street. Turn right onto LaGrange Street continue
over the bridge and right onto Salbide. Turn Left onto Highway 29/Greenville Street. Continue on
Greenville Street until reaching the North side of the Court Square. Turn Left at North Court square and
left onto Lagrange Street where the finish line would be set up at the southwest corner of the court square.
The start and finish line is the same location. The path is 3.12 miles or 5K. The 10K path would repeat
this course.
Leprechaun Dash (2 Laps around Court Square)
The starting line would be on the Southwest side of the Court Square at the red light of West Broad
Street. Head east on South Court Square. Turn Left onto Greenville Street. Turn Left at North Court
Square. Turn Left at Lagrange Street where the finish line would be set up at the southwest corner of the
court square. This route is repeated a second time to complete 2 laps.
Please contact me if there are any questions or concerns.
Thank you for your time.
Sincerely,
Kristi Mundt
Race Director
Newnan Junior Service League
404-272-0517
[email protected]
From: gabby williamson [mailto:[email protected]]
Sent: Monday, September 16, 2013 6:38 PM
To: Libby Winn
Cc: Gina Snider
Subject: "Seashore" - Newnan (Caldwell Tanks) Filming Packet
Hi Libby,
Please see the attached safety plan, notification letter, and notification area for "Seashore"
filming at Caldwell Tanks in December and January. We are requesting a one-block lane closure
on Broad St. between Perry St. and Thompson St. during filming and one day before both shoots
for our production trucks and trailers (additional details are included on the attached notification
letter.)
I met with Chief Meadows and Deputy Chief Jones last week to discuss safety measures and
traffic coordination during the lane closure. The notification area (in green) on the notification
overhead shows the businesses and residents that Chief Meadows suggested we notify.
I would like to attend the city council meeting next Monday, the 23rd, to present this information
and answer any questions that may come up. Please let me know if you have any questions or
need any additional information.
Thank you,
Gabby
Gabby Williamson
Assistant Location Manager
C4 Productions, Inc.
Seashore
m: 678 770 7226 | e: [email protected]
Motion to Enter into Executive Session
I move that we now enter into closed session as allowed by O.C.G.A. §50-14-4 and
pursuant to advice by the City Attorney, for the purpose of discussing
And that we, in open session, adopt a resolution authorizing and directing the Mayor or
presiding officer to execute an affidavit in compliance with O.C.G.A. §50-14-4, and that
this body ratify the actions of the Council taken in closed session and confirm that the
subject matters of the closed session were within exceptions permitted by the open
meetings law.
Motion to Adopt Resolution after Adjourning Back into Regular Session
I move that we adopt the resolution authorizing the Mayor to execute the affidavit stating
that the subject matter of the closed portion of the council meeting was within the
exceptions provided by O.C.G.A. §50-14-4(b).

the City of Newnan

Transcription

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