C. Special ~~~!lllk9t 10/22/1~1111111 "lllItil

BUSINESS MEETING OF THE BOARD OF EDUCAnON
HAUPPAUGE UNION FREE SCHOOL DISTRICT
TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY,
NEW YORK, HELD
NOVEMBER 18,2014
AT 7:15 P.M.
Members Present: Mr. David Barshay, President; Mr. Gary Fortmeyer, Vice President; Dr. Lawrence Crafa,
Mr. James Kiley, Mrs. Eileen Mass, Mr. Rob Scarito
Members Absent: Ms. Ann Macaluso
Others Present:
~~~~~OOIS;
Mrs. Patricia Sullivan-Kriss, Superintendent
Mr. James Stucchio, Assistant
Superintendent for Business and Operation~I\ Il\l!~. Glen Eschbach, Assistant Superintendent
.
. and Technology;
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""111 r arren Richmond,
.
for Curnculum,
Instrucllon
Attorney; and Mrs.
Celeste Kerimian, District Clerk
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was called to order ~~I President Barshay.
CALLING OF THE MEETING: At 7: 17 p.m. the
at 7: 17 ~.mlltolgo into executive session
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EXECUTIVE SESSION: Motion (Mr. Fortmeyer,
to discuss specific personnel and legal
Public session reconvened at 8:00 p.m.
a moment of silence for
Schank.
Rm·"11'.,'V,~(:qu,est(:d
PLEDGE TO THE FLAG: After the Pledge
Joseph Macaluso, husband of Trustee Ann
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ADOPTION OF
A. Regular Meeting of I.9f17.{14
Motion (Mr. Fortmeyerllsecond Dr, Crafa) to
minutes as written.
Motion carries 5-0-1 (M;~\l Massl ~BYmiiis)
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B. Meetmg f/P I 0/2 III 'I!, I1I1
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Motion (Dr. Cr~fa!lsecond Mr. ~arshay) to accept minutes as written.
Motion carries 5-0~ill~~r mw~l~bstainS)
SUPERINTENDENT'S
UPDATEI~ICOMMENTS
Mrs. Kriss extended sincere condolences to the Macaluso family. Ms. Macaluso asked her to express appreciation
to the community and the Board for their outpouring of support by sending fruit and cookies for the community.
Mrs. Kriss also announced that Mr. Joseph Tasman's brother had unexpectedly passed away. She extended
condolences to Joe and his family.
Mrs. Kriss explained that the Smart Bonds Act was passed on Election Day. She explained that the money can be
used for technology, infrastructure, purchase of technology equipment, capital work and Pre-K education. At this
time there is no specific plan for the 1.2 million dollars to which the district is entitled to.
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The superintendent thanked all who were involved in the Community University presentation, "Mindfulness-Based
Stress Reduction" and the Health and Wellness Fair held on 11/6114. The University events were well attended
and the district received strong positive feedback.
Mrs. Kriss interviewed Ruthie Pincus, Hauppauge High School Theater teacher as well as Daniel Smith and Billy
Recce for the "Superintendent's Showcase". The upcoming "Stage the Change" conference was discussed.
Congratulations to Luka Iallonardi who was selected to participate in the Lang Lang 10 I Pianists Program at
Tilles Center for the Performing Arts on October 26, 2014.
Mrs. Kriss the Board of Regents in will vote in January on a change in high school graduation requirements.
Currently, students have to pass English, Math, Science, and two social studies regents (Global History and
U.S. History). The proposed change will allow students to substitute a COOS (Career Development and
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Occupational Studies) assessment for a social studies regents.
Mrs. Kriss stated that there was an addition to the agenda, Item liE in iiHe policy section, to delete policy 2120
from the policy manual as it was made redundant by the policies thHll ~r on tonight's agenda
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QUESTION AND COMMENTS REGARDING T
~I'~\Yf GHT'S AGEN ~~ ONLY
Members afthe pllblic who desire (0 address Ihe board on an)' IOp;c
~ loniglll 's agenda are welcome 10 uJI.Jo allhis time. Speakers are requested 10 limil
,heir remarks 10 not more than ,hree mil1t11cs. 10 appo;m a spokesperson iftl,~ ffi;,~ern is a group concern, and 10 s~}P1l1dmf!nt verbal presentations II II'rilleu
reports. iflleeessor)" or desired TlI"ellQ' mill"'es ore i>cillg scheduled/or this
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Question regarding the
Clarification as to agenda
Clarification as to agenda item
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CONSENT AGENDA
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the Superintendent of Schools, the following be approved:
A.
B. Removed
C. 2014115 School
D. IT IS HEREBY
the Board of Education authorizes its attorney, Warren H.
Richmond, Esq., to
the Islip Town Board on November 20,2014 at 7:30 p.m. to speak
in opposition to the application of Windwatch Tower, LLC and to present the report prepared for the
district by HR&A Advisors, Inc.
E. Exchange Student, Yu-Hsuan Tsai from Taiwan, 201411 5 School Year
7.2 PERSONNEL MATTERS
BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following personnel action
report be accepted as per attached.
A. Personnel Action Report - Certified Staff
I) Appointment
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2)
3)
4)
5)
Temporary Employment
Resignation/Termination/Leave of Absence/Retirement/Excessed
Appointment of Substitutes
Removal of Substitutes
B. Personnel Action Report - Civil Service Staff
I) Temporary Employment
2) Appointment of Substitutes
3) Removal of Substitutes
C. Curriculum & Instruction Appointments
I) Rescind Curriculum Writer
2) Appointment of Curriculum Writer
3) Appointment of Regents Review Teachers
4) Chaperone/Proctor Appointments
5) Home Bound Instructor Appointments
6) Middle School Coaches effective ll/\o/l ~1I1 11
7) High School Coaches effective 11119/11~ ldna Middle School {[loaches 1/20115 (one schedule)
8) High School Club Advisor AppointIriMnt I"
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sUP~~)~I~H~M~II [I;'~chools, th~l~l\ I~~ing
A.
be approved:
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a.
b.
B. Other CiN(im~:ts
I) Culle«l~,Darlowski,
2) North
3) Change
" rJIIJ "'"0. 58-05-06-03-0-007-022 Bretton Woods
4) Recyclables
5) SCOPE C. Disposal of Obsolete Equipment (as per attached)
BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be received:
D. Financial Reports
I) Treasurer's Report - September 2014
2) Collateralization - September 2014
3) Trial Balance - September 2014
4) Revenue Status Report - September 2014
5) Appropriation Status Report - September 2014
6) Warrants - September 2014
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7) Claims Audit Report - August 2014, September 2014
8) Management Response - September 2014
9) ECAF - September 2014
10) Budget Transfers - September 2014
7.4 CURRICULUM AND INSTRUCTIONAL MATTERS
BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved:
A. Committee on Special Education Recommendations:
I) CSE Recommendations
2) CPSE Recommendations
3) 504 Recommendations
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B. Removed
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C.
Removed
D.
Removed
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E.
Removed
F.
Disposal of Obsolete Materials,
asl ~~rl attached
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' ) 'to accf,pt u,e. consent agen
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· (M r. Fortmeyer, second M
MOllon
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canto
lose'Items removed.
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Motion carries 6-0
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Items Removed
7.1 B - Morris Duffy Alonso &
Motion (Mr. Fortmey.er,lsecond
Motion carries
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to change attorney
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B. OvernigH IField Trip, Trad.: !lmd
College, January 8-10, 2015
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C. Overnight F.!e!'I Trip, New Yor~
Educator's Student Conference, January 9-11, 2015
D. Overnight Fi~I~If!ir!p, KicklirlFlmational Competition, March 6-8, 2015
E. Overnight Field 'IlH~~ Philadelp,liia Music Festival, April 24-26, 2015
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Motion (Mr. Fortmeyer, second M~II Blj1'sliay)
Motion carries 6-0
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BE IT RESOLVED, that upon the recommendation of the audit committee, the following be received.
Ms. Marianne Van Duyne, CPA with R.S. Abrams & Co., reported on the District's financial statements .
Independent Auditor's Reports
A. Independent Audit Report and District Financial Statements for the Fiscal Year ending June 30, 2014
B. Management Letter for Fiscal Year ending June 30,2014
C. Independent Audit Report and Financial Statements for the Extra Classroom Activity Fund for Fiscal
Year ending June 30, 2014
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Motion (Mr. Scarito, second Mr. Kiley)
Motion carries 6-0
BE IT RESOLVED, that upon the recommendation of the audit committee, the following be approved.
Audit Committee
Corrective Action Plan - Employee Benefits
Motion (Mr. Scarito, second Mr. Kiley)
Motion carries 6-0
Mrs. Kriss welcomed Jessica Gumbus as a new teacher in the distri, t'. IIIII I'
COMMITTEE REPORTS
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A. Policy Committee: The Policy Committee met on 11112/1 4 and i!IVecommending four policies for
adoption tonight. The next meeting is 12/3/14,'at"1'0:00
1'" p.m.
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B. Audit Committee: The Audit Committee m~1 ~~ 11/4/14 and discussed fhe financial reports that were
presented tonight. Another meeting will be s~!V~\:tuled in January.
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C. District Steering Committee: The District Steeri~~ ;Commiti~~lmet on I 0/30~ li41 ' Each building was
represented. The next meeting is \(8(j11~ at 3:00 p. ~!IIIII,'IIIIIIIJI
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F. DIstmguls e
umm ommIttee:
meetmg WI 'Ita e pace mlelt ler Decem ber or January.
G. Safety Committee: The,Safety. Committ~g lmet 0~III'iii.l llo/14 foi ltHelPurpose of reviewing any issues that
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staff.
Emergency
was also held that day. The
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. Decem ber. Th e Long
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state laS passe ne~ ,~.¥IS atlOn I,mf cou ImI\~% pans.
e next meetmg IS m
Island School Safety lC!:o'nference will be held inl !Brentwood in January. Mr. Fortmeyer will make every
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aCI ItIesl\l.iommlttee:
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10/21/14 Th
e 'laCI lues ¢omrruttee presente Its recommen atlOns on
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commItte~, lias comp, ~ ~, Its c ,arge.
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. '1I ~~Vlr,
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'II,,10 ke Wit. h ISIp
I' loTown Supervlsor
. CrOCI,. Legis
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' Martmez,
.
I ey,sllo
atorM
omca
I. Ad vocacy
and L~gi~\htor John Ke~~~d~is st~ft~~garding the Islip landfill issue. They clarified that only clean
debris wii\l\!Ib' going into th~~do/n lan'a iiil!1Toxic material will be shipped out of state. The DEC will
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assure that proller steps are m p'lace.
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11. POLICIES
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BE IT RESOLVED, that upon
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reJ~endation of the Superintendent of Schools, the following be approved:
D. Policy 5405 Student Well ness
Motion (Mr. Barshay, second Mr. Scarito) to delay vote until the next meeting on 12/9114.
Motion carries 6-0
A. Policy 1050 Annual District Election and Budget Vote
Motion (Mr. Scarito, second Mr. Kiley)
Motion carries 5-0-1 (Mrs. Mass abstains)
B. Policy 2120.1 Candidates for Board of Education
Motion(Mr. Scarito, second Mr. Kiley)
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5-0-1 (Mrs. Mass abstains)
C. Policy 2121 Board Member Qualifications
Motion (Mr. Scarito, second Mr. Kiley)
Motion carries 5-0-1 (Mrs. Mass abstains)
E. Deletion of Policy 2120
Motion (Mr. Scarito, second Mr. Kiley)
Motion carries 5-0-1 (Mrs. Mass abstains)
CORRESPONDENCE: Two emails from Constance Sandbichler regarding the student well ness policy, district
goals, class size, security, and website; email from Stuart Rachlin regarding Hauppauge landfill; email from
Valerie Fasanello regarding Relay for Life; email from Paul Borowskil ~~~a'rding Hauppauge landfill; Two emails
from Kimberly Palahnuk regarding a transportation issue; email frorri lK!Ulina Ehrig regarding educational testing;
Two emails from Maureen Arasmo regarding 10/21/14 Board of,I,RUUbMlion meeting and a late bus safety concern;
mil' "1'1"ffii'liSSBA resolution; several emails from
email from the Hauppauge Parent Advocacy Group regardin~ a'I p'roposei:l
Steve Greenfield, Board member of New Paltz School Distn:c~) ' regarding Ni)fSSBA resolution recommendations;
two emails from Lisa Farren regarding a teacher and 9/~ 1!1~"!I~Wiaii from Tamar~I ~lirosa regarding class size; email
from Mrs. Kelley regarding class size; email from MetJ~i Juliano regarding cIU~~ ls.ize; email from Christine &
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Michael Genovese regarding class size; email from Tracy SW, eeney regarding class' Ji~e;lemail from Robert &
. Kun k
d 'mg cI
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"'.liI 'I emal'1 tirom T amara
Beatnz
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regard'mg c Iass size;
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regar
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size; emm'1 tirom A
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Larosa regarding class size; email from peter/M1lGrbralter regari:ling ~lie Hauppauge landfill; letter from Rose
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Lingvall regarding the Hauppauge landfill
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DISCUSSION MATTERS
Questions and Comments
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',<1. '~llblel,tween the next community meeting.
School Security:
gavell~
Mr. Spear
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the Board of Education and answered any questions
they had. There
were introduced to the Board at the NYSSBA Conference to
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meet with Mr. Spear l~l l j,l~''''U'':; .""III'itvl f11lprclVeW.ents and updates. Mr. Barshay called a Special Board of
Education Meeting on
company recommendations.
NEW BUSINESS
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Mr. Fortmeyer inquired
Board was regarding the paperless Board process.
Mr. Barshay also would like see system paperless if the Board packet could be scanned and emailed. He
asked Mr. Richmond to look at policy to see if this would have to be amended.
Mr. Barshay requested that administration set up another meeting with Electronic School Board to have
another demonstration.
Mrs. Mass asked that Mr. Richmond check into the legality of emailing the packet with regard to
confidentiality and FOIL.
Mr. Scarito thanked Mr. Spear for the tour. He raised concern that the benches in front of the high school
were still covered with cardboard and asked when that would be removed.
Mr. Barshay asked administration the status of the report as to the costs of running Whiporwil School
Dr. Crafa requested a date for a presentation from the Suffolk Police K-9 unit.
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Mrs. Mass brought up concerns regarding vandalism occurring when outside groups use District buildings.
She would like more information, i.e. is Hauppauge named on insurance, what equipment is allowed to be
used and if they are billed for any additional work needed i.e. custodial work or security. She requested a
study of this.
Mr. Barshay felt this was worthy of discussion at the next business meeting.
Mr. Kiley questioned whether or not the vandalism had been documented and if there was a pattern.
QUESTIONS AND COMMENTS FROM THE COMMUNITY
Mcmbers ofthe puhl;c who desirc 10 address or qllcslioll 'he board on an)' topic related 10 board 11 ork arC! we/come 10 do so allhis lime Speakers are reqllested (0
/imiliiteir remarks to IIO( more ,ltan three mim/les; /0 oppo;", a spokesperson if Ihe concem is a group COllcern, and 10 supplement w!rhal presentalions \I ;/11 written
reports. if necessary or desired Twelll)' II/itlliles arC! being scllCdllledfor this porl/Ofl of tonic/u 's agenda.
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Will the school attorney be asked to attend any meetings regarding,Sweetwater estates, as he will be
attending Windwatch meetings?
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Can excess from lunch fund be given back to the people? 1IIIII
Inquiry as to whether the district received any new inforn1~tion about the Veterans' Tax Exemption
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Request that the Board look into possibly updating the,placement o'~I p.Rlicies on the website.
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. , s defimltlon
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. regard'mg po l'ICY 5405 , W het1ler th
QuestlOn
at 'IS rep''1'1acmg
recess.
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Question as to how the money received from SmaIjt!ponds will obtain comlT\pnity approval.
Concern regarding report card distribution being orlli~'el ratherltl\'an paper. 11/111/'1
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Comment regarding correspondence '.
been sent
~oard many years ago and not
acknowledged.
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Comment regarding the terrific job the
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NEXT MEETING: December9.!lijo
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Respectfully submitted,
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Celeste Kerimian
/s/ District Clerk
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