Gradebook for Grade Coordinators

Transcription

Instructional Management Program
& Academic Communication Tool
Gradebook for Grade Coordinators
05/31/2008
Version 1.0 FINAL
This training guide copyright © Campusware, San Antonio, TX, 2008. All Rights Reserved.
This document may be duplicated only by authorized personnel employed by schools using licensed copies of
GradeSpeed.NET 4.0. Any other duplication or usage rights must be obtained by contacting Campusware directly.
Note: This guide was developed using GradeSpeed.NET 4.0. The screen captures were taken in a
Campusware training environment. There may be slight differences between screens in this guide
compared to the screens in the CPS Gradebook training environment, as well as the actual CPS
Gradebook production environment.
Table of Contents
Logging in to GradeSpeed ................................................................................................................. 1 GradeSpeed Monitor ........................................................................................................................... 3 Student................................................................................................................................................................................ 4 Teacher ............................................................................................................................................................................... 5 View Gradebooks ................................................................................................................................ 7 Teacher Profile ................................................................................................................................................................... 9 Record Marking Period (Report Card) and Progress Report Grades ............................................................................. 12 Enter Previous Marking Period (Report Card) Grade Changes ....................................................................................... 12 Elementary Schools ...................................................................................................................................................... 12 High Schools................................................................................................................................................................. 12 Reports .............................................................................................................................................. 13 Honor Roll Report ............................................................................................................................................................. 15 Failure Report ................................................................................................................................................................... 17 Blank Grade Report .......................................................................................................................................................... 19 Custom Progress Reports ................................................................................................................................................ 20 Generate Progress Reports.......................................................................................................................................... 20 View Progress (of Progress Report Generation) .......................................................................................................... 20 View Progress Reports ................................................................................................................................................. 21 Report Cards .................................................................................................................................................................... 22 Generate Report Cards ................................................................................................................................................ 22 View Report Card Generation Progress ....................................................................................................................... 22 View Report Cards ....................................................................................................................................................... 23 Failure Rate Report .......................................................................................................................................................... 24 Generate a report ......................................................................................................................................................... 25 Custom Reports ................................................................................................................................................................ 26 Grade Activity Report........................................................................................................................................................ 28 Database Manager ............................................................................................................................ 29 Activity Codes ................................................................................................................................................................... 30 Activity Codes ................................................................................................................................................................... 30 Assign Attendance Time Codes ....................................................................................................................................... 31 Attendance Codes ............................................................................................................................................................ 32 Comment Codes ............................................................................................................................................................... 33 Conduct Codes ................................................................................................................................................................. 33 Course Properties ............................................................................................................................................................. 34 Define Attendance Time Codes ........................................................................................................................................ 36 IMPACT Gradebook for Grade Coordinators (v1.0 FINAL)
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Grade Conversion ............................................................................................................................................................. 37 Student Contact Info ......................................................................................................................................................... 38 Student Properties ............................................................................................................................................................ 38 Tracks ............................................................................................................................................................................... 39 Tools and Settings ............................................................................................................................ 41 School Settings - All.......................................................................................................................................................... 41 School Settings - Grading............................................................................................................................................. 42 Teacher Verification (for Grade Submissions).................................................................................................................. 44 Category Groups .............................................................................................................................................................. 46 Cycle Calendar ................................................................................................................................................................. 47 IMPACT Gradebook for Grade Coordinators (v1.0 FINAL)
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Logging in to GradeSpeed
Open an internet browser and navigate to your school’s GradeSpeed login page.
Log in with your network username and password.
The main Admin Menu will appear:
IMPACT Gradebook for Grade Coordinators (v1.0 FINAL)
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GradeSpeed Monitor
NOTE: GradeSpeed.NET is a web-based application. To prevent data loss, some familiar browser tools are not
available with GradeSpeed. For example, GradeSpeed.NET hides the “Back” button on your browser – this helps
to keep you from accidentally clicking “Back” and losing data that you have not yet saved.
(Full Access)
The GradeSpeed Monitor allows Grade Coordinators to view schedule and grade information by teacher or by student.
Administrative users can view a student's schedule or a teacher's schedule, and can filter these lists by activity code, if
assigned.
If students and/or teachers have been assigned activity codes, administrative users can choose an activity code to view
only students and/or teachers who are associated with that activity code. Select the desired code from the Activity dropdown list. To view all students, simply leave the Activity list set to "All."
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Student
To display grade information for a specific student, select a student from the Student drop-down list.
NOTE: GradeSpeed.NET uses the generic term “cycle” to describe marking periods/grading periods/quarters in
the gradebook. You may sometimes see this abbreviated along with the marking period number (ex: “C2” is the
second marking period).
The following page will appear:
The first column contains the names of the teachers who have the selected student in their classes. The second column
contains the names of the courses that the student is scheduled in. To view all students in a course, click the hyperlinked
course name. The next two columns display the course section and period. The cycle averages, semester exam grade,
and overall semester average are displayed for the current semester. To view another semester, select the correct
semester from the Semester drop-down list.
The semester average will be color coded as described on the page. This color coding allows the user to distinguish
between a semester average that is based on the grades contained in GradeSpeed.NET and a semester average that
has been posted back from the SIM. Since the SIM is the current record, it is important to identify any discrepancies
between GradeSpeed.NET and the SIM.
Any comments currently assigned to the student will be displayed in the Comments column. Additionally, the
GradeSpeed Monitor displays the time and date stamp from the last time the teacher updated his or her gradebook.
To view the student's profile, which gives access to special characteristics, attendance records, and student data, click the
Profile button next to the student's name in the list.
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Teacher
To view grade information for a specific teacher, select a teacher from the Teacher drop-down list...
The first column contains the teacher's name. The second column contains a list of the students in each course and
section. The remaining columns contain the cycle averages, semester exam grade, and overall semester average,
followed by any comments that the teacher may have entered for the student's Progress Report.
When viewing grades by teacher, the user can click a student's name on the left to transfer directly to the "by student"
view described earlier.
To return to the Admin Menu, click Return.
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View Gradebooks
(Read-Only Access)
Grade Coordinators can use the View Gradebook feature to view teachers' gradebooks. Grade Coordinators can access
gradebooks in "read-only" mode.
To view a teacher, select the correct teacher from the drop-down box.
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Once the correct teacher has been selected, that teacher's gradebook will appear:
To view assignments and grades, select the desired course from the Class drop-down list.
The students, assignments, and any grades for that class will appear in the gradebook, as shown above.
The standard taskbar is available at the top of the screen.
Grade Coordinators can now navigate the basic functions of this teacher's gradebook.
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Teacher Profile
To view the teacher's profile, click on the teacher's name on the left side of the page.
The teacher's profile contains basic information about the teacher and course.
To view more information select Display Student Fields from the drop-down list above the profile.
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The Display Student Fields page can be used to customize the appearance of the gradebook.
To get back to the main gradebook page, click the Grades icon on the taskbar at the top.
To view a different cycle, use the Cycle drop-down list to select the desired cycle.
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To view information about a student, click on the student's name from the main gradebook page (Grades icon). The
following page will appear:
To view a student's grades individually, click the desired student's average from the main gradebook page. The following
Grades by Student page will appear:
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Record Marking Period (Report Card) and Progress Report Grades
Elementary and High School Grade Coordinators will continue to use SIM to record marking period and progress report
card grades for those teachers who may not have access to SIM nor Gradebook.
Enter Previous Marking Period (Report Card) Grade Changes
Elementary Schools
ES Grade Coordinators will continue to enter previous marking period grade changes in SIM. After the end of the marking
period, after teachers have verified grades, the Grade Coordinator can make marking period grade changes in SIM. All
grading information is moved to SIM once verified by the teacher as it is the system of record for historical grading
information that feeds the ES Cum Card.
Reference the ES Grading Use Case, located on the IMPACT website, if more information is needed.
High Schools
HS Grade Coordinators will continue to enter previous marking period grade changes in SIM. After the end of the marking
period, after teachers have verified grades, the Grade Coordinator can make marking period grade changes in SIM. All
grading information is moved to SIM once verified by the teacher as it is the system of record that feeds the HS Transcript
and also calculates Class Rank and GPA measurements.
Reference the HS Grading Use Case, located on the IMPACT website, if more information is needed.
Note: ES and HS Teachers are not allowed to make changes to marking period grades AFTER they (the grades)
have been verified in Gradebook. Schools should follow the established procedures for changing grades.
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Reports
(Full Access)
The Reports menu gives Grade Coordinators access to the various reports that they can run using GradeSpeed. Certain
reports may not appear for all users because of the rights associated with each user's account. Keep in mind that
additional custom reports may also appear on this or other menus.
* CPS will
not be using
at this time.
Honor Roll Report
The Honor Roll Report allows Grade Coordinators to identify students with
average grades above a certain point. Read on for more information.
Failure Report
The Failure Report allows Grade Coordinators to identify students with course
grades below a certain point. Read on for more information.
Blank Grade Report
The Blank Grade Report allows Grade Coordinators to identify any teachers who
have failed to create entries for all grades (missing grades should be entered as
"M"). Read on for more information.
* Campus-wide Progress Reports
Grade Coordinators can produce campus-wide Progress Reports. Read on for
more information.
*CPS will not be using the Campus-wide Progress Reports at this time.
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Custom Progress Reports
Grade Coordinators can produce custom or generic Progress Reports for each student. Read
on for more information.
Report Cards
Grade Coordinators can produce custom or generic Report Cards for each student.
Read on for more information.
Failure Rate Reports
The Failure Rate Report allows Grade Coordinators to calculate the failure rate for
specific teachers or for a campus for each cycle. Read on for more information.
Custom Reports
GradeSpeed.NET 4.0 allows Grade Coordinators to define, generate, and distribute
custom reports. Read on for more information.
Grade Activity Report
The Grade Activity Report allows Grade Coordinators to track teachers’
compliance with grading policies related to the number of assignments that should
be created in the gradebook.
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Honor Roll Report
The Honor Roll Report allows administrative users to produce a list of all students with all their grades above a
designated threshold.
Before attempting to generate the honor roll, users should first adjust the settings on the page so that the report contains
the desired data. First, set the grade definitions as determined by district policy; define what constitutes an "A" and a "B."
The Grade Levels drop-down list can be used to limit the results to honor roll students from a specific grade level.
Similarly, the Activity Codes drop-down list can be used to limit the results to honor roll students from a specific activity
code.
Use the Cycle check boxes to indicate which cycles the honor roll should be generated for.
Users can choose whether to report an "A" honor roll, a "B" honor roll, or an "A/B" honor roll. If "A/B" is selected, the user
must enter the number of "A's" that are required to qualify the student for the honor roll. For example, if the "A/B" check
box is selected, and the drop-down list is set to "3," then a student with five B's and two A's would not be eligible for the
honor roll.
Lastly, the report can be pulled for students who have an overall "A" average. This function works differently based on the
Cycle checkbox selection 1) If only one Cycle checkbox is selected, the report will pull all students with an overall grade point average at or above
the "A" definition specified. This setting averages all course grades together and pulls students based on that one grade.
This grade point average is displayed in the AVG column of the resulting report.
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2) If more than one Cycle checkbox is selected, the report will average the selected cycle grades for each course and
pulls up student grades per course, rather than by their overall grade point average. Each overall course average will
appear in the AVG column of the resulting report.
The Honor Roll Report can be generated by teacher, by student, or can be run for an entire campus. To generate an
honor roll for a specific teacher, select the teacher's name from the Teacher drop-down list, and then click OK. To
determine if a student should be included on the honor roll, select the student's name from the Students drop-down list,
and then click OK next to either selection.
The honor roll can be produced in two formats, short and long.
The "Short" honor roll report displays only student names, as shown below:
The "Long" honor roll report shows much more detail. Each course's grade for each completed cycle is displayed, along
with teacher names, course names, grade level, student and teacher ID's, as well as whether the student qualified for the
"A" honor roll or the "B" honor roll.
Once the report has been generated in the desired form, it can be printed using the browser's print command. It can also
be saved to a Microsoft Excel file using the Save to Excel button that will appear once the report has been generated.
To return to the Reports menu, click Return.
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Failure Report
The Failure Report allows administrative users to create a report for each campus containing all students who are failing
one or more classes. The report can be set to return data that makes it easy to see if a student is failing a single class but
doing well in all others. It can also be configured to simply show all failing students, which classes he/she is failing, and
the teacher of that class.
To run the Failure Report, first ensure that the correct School is selected at the top of the page.
The Mode drop-down box gives the user the option to force the report show either cycle averages, semester averages, or
final averages on the report.
Indicate the desired cycle using the Cycle drop-down list.
Use the drop-down list to indicate whether the report should return students for one teacher or for "All" teachers. Next, use
the radio buttons to indicate whether ALL courses for students taught by the selected teacher should be returned or only
failing courses.
If the report is set to return "All courses for students," it will be easy to see if a student is failing a single class but doing
well in all others. If the "Only failing courses" option is used, then the report be more concise and will give less context as
to the student's performance in other classes.
The administrator can choose to run the report only for students who have been assigned a specific activity code. Select
the activity code from the Activity drop-down list.
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The administrator can choose to restrict the report to a specific grade level or to run the report for all grades.
The administrator can choose whether to report on grades Above or Below a specified score. The administrator can then
set that specified score in the field to the right.
Once all the fields have been set properly, click Generate Report. The report will appear, along with a couple of extra
buttons that weren't available from the main screen:
Once the report has been generated in the desired form, it can be printed using the Print button that will appear once the
report has been generated. It can also be saved to a Microsoft Excel file using the Save to Excel button.
To return to Admin Menu, click Return.
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Blank Grade Report
The Blank Grade Report was designed to allow Grade Coordinators to see if any teachers have blank student grade
entries in their gradebooks. This prevents teachers from creating a large amount of assignments and leaving the grades
blank. These blank fields will appear in the ParentConnection module, which can be confusing for parents.
To access the Blank Grade Report, click the appropriate icon in the Reports area.
The Blank Grade Report control panel will appear. It is a very simple interface.
First be sure that the appropriate district and school is selected.
Next, select the teacher for whom the report will be run using the "Teacher" drop-down list. If the report should be run for
all teachers, select "All."
The Blank Grade Report will then appear for the desired teacher(s). Any blank grades will be displayed on a new row
within the report. The teacher, teacher ID, student, student ID, grade level, course name, course ID, section, and period
for each blank grade will be displayed.
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Custom Progress Reports
Generate Progress Reports
Though this option appears first in the drop-down list, most users will only use it after all the other settings have been
finalized. However, once the other settings are in place, the Generate Progress Reports feature will be the most
frequently used tool in the Progress Report Template Designer.
Set the drop-down lists to limit the progress reports that will be generated. To generate the progress reports, simply click
“Generate Report.”
View Progress (of Progress Report Generation)
Depending on the number of students, the process of generating report cards can take quite some time. The View
Progress page allows the user to monitor the progress of the reports while they are being generated.
Click Refresh to reload the page and view updated progress information.
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View Progress Reports
This page allows users to view report cards that have already been generated.
The progress reports will be organized by cycle, by teacher, and by student. To limit the progress reports that are
displayed, make selections from the drop-down lists at the top of the page. For example, if a student is selected from the
drop-down list, only that student's progress reports will be displayed below.
To download an individual progress report, simply click on the highlighted name or cycle in the center column. Choose to
either "Save" or "Open" the progress report.
To delete all progress reports from the database, click Purge. Please note that if this action is taken, each progress report
will have to be generated again before it can be viewed. Click Refresh to view the most recent version of this page
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Report Cards
Generate Report Cards
Though this option appears first in the drop-down list, most users will only use it after all the other settings have been
finalized. However, once the other settings are in place, the Generate Report Cards feature will be the most frequently
used tool in the Report Card Template Designer.
Set the drop-down lists to limit the report cards that will be generated. To generate the report cards, simply click
“Generate.”
View Report Card Generation Progress
Depending on the number of students, the process of generating report cards can take quite some time. The View
Progress page allows the user to monitor the progress of the reports while they are being generated.
Click Refresh to reload the page and view updated progress information.
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View Report Cards
This page allows users to view report cards that have already been generated.
The report cards will be organized by cycle, by teacher, and by student. To limit the report cards that are displayed below,
make selections from the drop-down lists at the top of the page. For example, if a student is selected from the drop-down
list, only that student's report cards will be displayed below.
To download an individual report card, simply click on the highlighted name or cycle in the center column. Choose to
either "Save" or "Open" the report card in either Microsoft Word .doc or Adobe .pdf format. See Configure Report Cards
for info on changing this format.
To delete all report cards from the database, click Purge. Please note that if this action is taken, each report card will
have to be generated again before it can be viewed. Click Refresh to view the most recent version of this page.
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Failure Rate Report
The Failure Rate Report allows administrative users to track the failure rates of each teacher at a campus. This
information can be used for discipline, training, or reporting purposes.
The Failure Rate Report can only be generated for a single cycle. Select the desired cycle using the Cycle drop-down
list.
The Failure Rate Report can be generated in two formats; by teacher, and by course. The "By Teacher" format will
display the failure rate of students in a teacher's classes. The "By Course" format will display the failure rate of students in
a single course.
To limit the results to a single teacher at the current campus, select a name from the Teachers drop-down list. To return
results for all teachers, leave the drop-down list set to "All."
To limit the results to a specific grade level, select the desired grade level from the Grade Level drop-down list.
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To limit the results to a specific activity code, select the desired activity code from the Activity Codes drop-down list. If an
activity code is selected, then the failure rates displayed for each teacher and/or course will be specific to the current
activity code.
Users must set a low grade threshold. This threshold will be used to calculate the failure rate. The Low Grade setting on
the Failure Rate Report is NOT to be confused with the "Default minimum passing grade" on the School Settings page or
the high/low grade filters on the Export Grades page.
Generate a report
Users can generate a report by setting each parameter described above to the appropriate choice. Once the options have
been selected, and the Low Grade has been set, click OK. The following report will appear:
The Failure Rate Report can be printed using the browser's print commands. To return to the Reports menu, click
Return.
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Custom Reports
(Read Only)
To view a custom report, select the desired report from the Select Report drop-down list.
Once the report is selected, the user can View, Edit, or Delete the report using the three buttons below.
The Delete Report button simply deletes the report.
The Edit Report button brings the user back to the page described above where the report parameters can be modified.
The View Report button will display the report results, using the viewer selected when the report was created or on the
Edit Report page (the example below uses the "Standard Report Viewer").
The user can click Return to return to the Custom Reports main page.
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With the report selected in the drop-down, the administrative user can also save the report in several file formats,
including Excel, txt, .xml, and .xsd. The file can be saved to the hard drive or desktop of a user's computer.
The file can then be saved to the user’s computer. When the user opens the report, he or she will be prompted to enter
his or her GradeSpeed administrative username and password. This allows the report file to authenticate with the
GradeSpeed database, ensuring that even if the report file was saved to the computer months ago, it will pull current data
each time it is opened.
To return to the Reports menu, click Return.
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Grade Activity Report
GradeSpeed allows administrators to run a report to determine which teachers have created a certain number of
assignments, or have entered a certain number of grades in the gradebook. This report can be used to enforce campus
grading policies related to the number of grades a teacher MUST enter in the gradebook.
Set the minimum number of grades that should be entered by the current date (for example, according to your grading
policy, each teacher should have 6 grades entered by XX date). Choose whether to eliminate classes meeting the criteria
from the report (which would leave only classes that are not in compliance with the grade minimum). Also choose whether
to focus on a specific teacher or run the report for “All Teachers” using the drop-down list.
Click Show Report.
The teachers and courses that appear on this list in black have met the minimum number of grades for the current cycle.
Teachers appearing in red have not entered ANY grades for the class yet. Teachers appearing in green (there are none
in this example) have entered less than 50% of the required grades to meet the minimum setting.
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Database Manager
Database Manager gives administrative users a variety of ways to access and manipulate the information in the
Gradebook. To choose one of these methods, select a mode as instructed on the main Database Manager page.
Select a mode using the drop-down menu at the top right.
These modes allow administrators to control the way Gradebook handles data by giving them access to teacher- and
admin-entered codes, course information, and more.
Note: Depending on users’ roles and permissions, they may have read only access to one or modes. Most
modes are configured at the district and pushed down to schools.
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Activity Codes
(Read-Only Access)
Activity Codes are assigned to any student activities or groups that your school offers, like "football," "science team," or
"band." A user with full access may also create an activity code for other student groupings you'd like, for example:
"special education," "at risk students," etc... Activity codes allow Grade Coordinators to view reports on student groups,
coaches to monitor the eligibility of their players, attendance clerks to work on just one particular group or activity, and
more. This page simply allows you to see which codes have been defined at your campus.
Existing activity codes will be listed below:
To return to the Admin Menu, click Return. To select another mode from the Database Manager, select the new mode
from the drop-down list.
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Assign Attendance Time Codes
(Read-Only Access)
Attendance Time Codes are codes you designate that determine when a particular course meets on a regular basis. For
example, time code "A" could signify that a class meets Monday through Friday every week. Time code "B" could signify
that a class only meets on Mondays, Wednesdays, and Fridays. Time code "C" could signify that a class only meets on
Tuesdays and Thursdays
NOTE: Before Assign Attendance Time Codes can be created, the time codes must be defined. Be sure to read the
section on how to Define Attendance Time Codes.
Each course will be displayed with its section, period, and teacher information. The Attendance Time Code should be
entered in the far left column.
These time codes will correspond with the time codes entered in the Time Code Calendar utility and will reflect the Time
Codes that are assigned to each course in the SIS.
Most schools will leave the Post to Daily Attendance box unchecked for all courses. This checkbox will be used if a
campus has a designated "attendance course" that does NOT occur during the same period every day. This checkbox
should remain unchecked for all other scenarios.
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Attendance Codes
(Read-Only Access)
Attendance Codes define how a teacher can mark students' daily attendance within his or her gradebook. These codes
include things like "absent," "excused," "unexcused," "present," "extracurricular," "religious," etc...
To view attendance codes, first ensure that the District and School drop-down lists are set properly.
Any existing attendance codes will be listed below on the left.
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Comment Codes
(Read-Only Access)
Comment Codes are codes that allow teachers to comment on students' performance on progress reports and report
cards. Codes can be positive or negative. They can also be customized.
Any existing comment codes will be listed below.
The Admin Code field can contain a separate code that will be exported to the Student Management Software.
If a comment should appear on Interim Progress Reports, the appropriate box in the column labeled IPR will be
checked. If the comment should appear on Report Cards, the appropriate box in the column labeled RC will be checked.
*The Admin IPR field should be ignored.
Conduct Codes
(Read-Only Access)
Conduct Codes are codes that allow teachers to comment on students' classroom behavior on progress reports and
report cards. Codes can be positive or negative. They can also be customized.
Any existing conduct codes will be listed below.
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Course Properties
(Read Only Access)
Each course will be listed below, along with specific information about each course.
The course ID and Name are listed in the first two columns. The next column (Alpha Code) contains the alpha grading
style. You may view the Grade Conversion table in Database Manager to see the grading system.
The course's calendar type can be seen in the Calendar Type column.
View the course's exam weight in the appropriate field in the Exam Weight column. If no entry is made here, the default
exam weight (entered on the School Settings page) will be used.
View the report card position in the appropriate field in the RC Position column. Note: this feature is only for customers
who will be creating their report cards using GradeSpeed.
If the course will not be graded, the Non-Graded box will be checked.
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Category Group allows you to view the category group for the course.
If the course belongs to a report card group, you may view which group in the Report Card Group column.
.
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Define Attendance Time Codes
(Read-Only Access)
Attendance Time Codes are codes that determine when a particular course meets on a regular basis. For example, time
code "A" could signify that a class meets Monday through Friday every week. Time code "B" could signify that a class only
meets on Mondays, Wednesdays, and Fridays. Time code "C" could signify that a class only meets on Tuesdays and
Thursdays.
Any existing time codes will be displayed:
36
Grade Conversion
(Read-Only Access)
The Grade Conversion table allows the gradebook to convert numeric averages into alpha grades and alpha assignment
grades into averageable numeric values. It also must be set up properly to allow number-driven reports like the Honor
Roll, Failure, and Eligibility reports to display correct results.
The following page will appear, displaying the existing grade conversion types and details:
To view a different grade conversion type, select the desired type from the drop-down list at the bottom right corner of the
page.
For assistance in setting up grade conversion definitions, refer to the grade conversion tables in the student management
software. If an alpha grade conversion will be used, be sure that all the necessary conversion cells have been filled in.
To save any changes to the grade conversion definitions, click Update. To return to the Admin Menu, click Return. To
select another mode from the Database Manager, select the new mode from the drop-down list.
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Student Contact Info
(Read-Only Access)
Grade Coordinators can view student contact information. This information will be displayed under the student profile in
the teacher's gradebook.
The following information will be displayed in a list below:
The user can view phone numbers in the Home Phone, Work Phone, and Cell Phone fields.
Student Properties
(Read-Only Access)
Please note that to search the page most effectively, the user should set the page to display the maximum number of
results using the "Results" drop-down box in the lower left-hand corner of the page - the browser "Find" function will only
search information displayed on the current page.
38
Tracks
(Read-Only Access)
Tracks are used for the Multi-track Schools. This page lists the type of Track and Calendar Cycle information for the
school.
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Tools and Settings
From the main Admin Menu, click the Tools and Settings icon. The Tools and Settings page displays.
* Grade
Coordinator
does not have
access to
view.
* Grade
Coordinator
does not have
access to
view.
School Settings - All
(Read only)
This page is used to control basic GradeSpeed settings and preferences for each campus. The Mode dropdown list
allows you to view the settings for basic school information, attendance, grading, and any interfaces (such as SIM).
41
School Settings - Grading
(Full Access)
Principals can use the School Settings - Grading page to modify the grading parameters for their campuses.
The district may provide default settings for each of the items on this page; the campus administrator is able to modify
those settings, as long as the settings chosen remain in compliance with any applicable district policies.
To set the default weight for semester exams, provide the appropriate percentage value in the Default exam weight field.
Set the Default minimum passing grade to reflect the lowest passing grade allowed at the campus.
Set the Lowest cycle grade allowed and the Highest cycle grade allowed to correspond to the highest and lowest
grades that should appear on reports, report cards and in the parent portal. Grades outside of these limits will be lowered
or raised to meet the parameters.
Finally, set the Final exam weight to match the appropriate weight of the final exam grade within the course average.
Check the Average previous semesters box to allow GradeSpeed to calculate previous semester averages in addition
to the current semester. If this box is left unchecked, the previous semester(s) will be averaged in the SIS, and the
average will be imported into GradeSpeed.
Check the Average semesters separately box to allow GradeSpeed to average semesters separately. If this box is
checked, GradeSpeed will average the semesters individually, then average the semester averages together to gain the
overall average. If this box is unchecked, GradeSpeed will calculate the overall average by averaging all cycles together.
This box will be checked at most secondary schools, and unchecked at most elementary schools.
Check the Allow extra credit for semester box to allow teachers to create assignments that count for extra-credit that
can be applied to the semester average.
Check the Allow final exam box to give teachers the option to assign a final exam. RSCCC users should leave this
button unchecked, as RSCCC does not allow a final exam grade to be posted.
Check the Allow semester exams box to give teachers the option to assign a semester exam. This semester exam
grade can then be posted into the SIS.
42
Check the Hide semester averages box to hide the semester averages within the gradebook.
Check the Allow Assignment Multiplier box to allow teachers to use the assignment Multiplier feature when creating
assignments. When the Multiplier is allowed, Students Advantage is automatically turned ON.
The Multiplier is used to weight individual assignments within their respective categories. For example, if a quiz grade
should count for two grades within the "Quiz" category, the Multiplier should be set to "2."
If the “Quiz” category’s weighting method is also set to “Multiple,” the two multiples are multiplied together to calculate the
total number of times a specific assignment will be counted. For example, if the “Quiz” category is weighed at 2 (grades
count twice) and the Multiplier for a particular assignment is “3,” then that assignment will be worth a total of 6 grades.
NOTE: If the Allow Assignment Multiplier checkbox has been turned “on” and teachers have been using this feature,
turning it off will cause student averages to change. They will be recalculated based on a default multiplier of 1 for all
assignments. However, if turned back “on,” teachers’ Multiplier settings will revert to their original settings.
Check the Force Student's Advantage box to require GradeSpeed to use its Student's Advantage algorithm when
calculating which grades to drop for students. The Student's Advantage method drops the grades that, considering the
total points and weight of the assignment, results in the highest possible average for the student. If the Student's
Advantage method is not used, grades will be dropped based solely on the raw points or percentage score. For example,
if a student's average is 89, and his two lowest grades are a 70 in a category weighted at 10% and a 75 in a category
weighted at 50%, the Student's Advantage method would drop the 75 in order to cause the least reduction in the student's
average.
43
Teacher Verification (for Grade Submissions)
(Full Access)
Verification performs two functions at a school.
•
•
First, and most importantly, it allows a teacher to digitally "sign" his or her grade submissions and verify their
accuracy.
Second, and less importantly, it locks the teacher's gradebook and prevents them from making changes after
the submission date.
Each teacher should verify his or her gradebook at the end of each grading cycle to confirm that reports can be run and
final exports can be performed. Grade Coordinators can track and manage teacher verification clicking the Teacher
Verification icon within the Tools And Settings page.
Once the icon is clicked, the main Teacher Verification administrator control panel will appear.
Grade Coordinators can use this page to monitor teachers' verification status. Note that the administrative user can view
and modify verification status per cycle.
A report of all verified or all unverified teachers can be pulled up by using the drop-down box at the bottom of the page.
If a teacher has verified his or her gradebook, the row will reflect this.
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The verification history of any teacher can be viewed by clicking the View History button.
The View History feature provides many helpful bits of data 1) You can see every change that has been made to any teacher's gradebook verification status, whether it was marked
verified or unverified.
2) You can see the exact time and date that the change occurred.
3) You can see the class or classes that were modified.
4) You can see the administrator or user account that made the change.
Grade Coordinators can also verify all teachers' gradebooks if needed. To verify all teachers at the current school, click
the Verify All button at the bottom of the page. Once the button has been clicked, the administrator will be prompted to
confirm the action.
NOTE: In most cases, the administrator should NOT use the Verify All tool. The purpose of verification is to confirm that
the teacher has reviewed and approved the grades that will appear on the progress report or report card. If someone
other than the teacher - the administrator, for example - places the verification stamp on the gradebook, confusion and
conflict may result if the grades turn out to be incorrect. If the teacher has not personally verified, it is best to leave the
gradebook unverified when exporting.
Once a school has been verified, this can be undone by clicking the Clear All button.
If the school's primary concern is keeping unverified teachers from making changes while report cards are printed, then
Grade Coordinators should use the Read-Only Gradebooks tool on the Cycle Calendar page.
To save any changes to the teacher verification dates, click Update. To return to the Admin Menu, click Return.
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Category Groups
(Read-Only Access)
Category Groups are basically the different types of assignment categories a teacher can specify. These categories can
include "tests," "homework," "quizzes," "labs," "projects," "presentations," etc...
Grade Coordinators can view Category Groups that can be applied district-wide, as well as for each individual campus
within the district. The category groups can be assigned for each course on the Course Properties page under the
Database Manager. The categories defined in Course Properties will then be automatically pre-loaded to the teachers'
gradebooks, allowing them to begin entering assignments immediately. Any categories that are set up here can either be
required for all teachers to use, or teachers may be allowed to enter their own.
To view a category that is already set up, click on the category group name from this list. The category information will be
displayed in the table to the right.
To return to the Tools and Settings menu, click Return.
46
Cycle Calendar
(Read Only Access)
The Cycle Calendar feature is where you specify the start and end date of each cycle or grading period.
To view the cycle calendar, first ensure that the District and School are set properly.
Administrators will use the Cycle Calendar to view the Start Date and End Date of each cycle, and to view which cycle is
the current cycle.
Mark the Current cycle by selecting the radio button beside the Cycle number.
47

Gradebook for Grade Coordinators

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