2016 Wedding Planner

A SUPPLEMENT OF
2
Grafton Winery
THE VinEyards
Our peaceful lakeside setting,
award winning wines and amazing sunsets
create a perfect place for new beginnings.
21028 Eckert's Orchard Road Grafton, IL 62037
618-786-3001
OUR BEAUTIFUL
WEDDING VENUE and knowledgeable staff will exceed
your expectations to assure your wedding day is just how
you dreamed it would be.
Pa c k a g e s i n c l u d e :
• Exclusiveuseofthespaciouspavillion
• Lakesideceremonysite
• Onsitebridaldressingroom
• GuesttablesandLinens
• Onsitecoordinator
Additionallywewelcomerehearsaldinners,bridal
showersandbachelorettepartiesatourdowntown
location,GraftonWinery&Brewhaus.
For more information contact 618-786-3001
or [email protected]
3
Make Today The FirsT day oF The
Rest of Your Lives
See the new
Bridal
ColleCtion
999 to $1999 1/2
$
carat to
3/8 carat
1633 Washington Ave • Alton • 465-1410
10 to 5:30 Mon-Fri • 9 to 3 Sat
www.manekejewelersinc.com
At the Crystal Garden,
(618)655-1170
your wedding will be everything
you’ve ever dreamed it would be.
Whether in the Cherub Room, Crystal Room or the Courtyard for you ceremony and/or reception, the
Crystal Garden offers a unique blend of elegance with everything you need to make your day special
and something you will never forget!
1230 University Drive, Edwardsville, Illinois 62025
[email protected] www.gccuisine.com
Like us on
CRystaL GaRDEn
4
BUDGET WORKSHEET
TOTAL BUDGET AMOUNT
$ _______________________
Total Reception (45%)
Reception Site
Catering
Drinks
Wedding Cake
Miscellaneous (e.g., security)
$
$
$
$
$
$
BUDGET
___________________
___________________
___________________
___________________
___________________
___________________
$
$
$
$
$
$
ACTUAL
_________________
_________________
_________________
_________________
_________________
_________________
Total Attire (10%)
Dress and veil
Jewelry and shoes
Hair and makeup
Lingerie
Groom’s tux
$
$
$
$
$
$
___________________
___________________
___________________
___________________
___________________
___________________
$
$
$
$
$
$
_________________
_________________
_________________
_________________
_________________
_________________
Total Photography (10%)
Photographer
Videographer
Bridal/Engagement photos
$
$
$
$
___________________
___________________
___________________
___________________
$
$
$
$
_________________
_________________
_________________
_________________
Total Stationery (4%)
Invitations
Postage
Ceremony programs
Save-the-date notes
Thank-you notes
$
$
$
$
$
$
___________________
___________________
___________________
___________________
___________________
___________________
$
$
$
$
$
$
_________________
_________________
_________________
_________________
_________________
_________________
Total Transportation (5%)
$ ___________________
Wedding party transportation
$ ___________________
Bride and groom transportation $ ___________________
$ _________________
$ _________________
$ _________________
Total Entertainment (10%)
$ ___________________
Ceremony music
$ ___________________
Reception music (e.g., Band, DJ) $ ___________________
$ _________________
$ _________________
$ _________________
Total Flowers (10%)
Ceremony arrangements
Bouquets and Boutonniewres
Parent’s flowers
Reception site arrangements
$
$
$
$
$
___________________
___________________
___________________
___________________
___________________
$
$
$
$
$
_________________
_________________
_________________
_________________
_________________
Total Miscellaneous (6%)
Ceremony site and officiant fees
Gifts for each other, attendants
Wedding rings
Marriage license
$
$
$
$
$
___________________
___________________
___________________
___________________
___________________
$
$
$
$
$
_________________
_________________
_________________
_________________
_________________
5
over
50
Wedding
goWn
designers
in store
exquisite Wedding &
special occasion dresses
(618)466-8820
Alfred Angelo
Allure
Angelina Faccenda
enzoani
BgBg Mazazria
Bonny
Casablanca
Christina Wu
da Vinci
david tutera
eden
ella rosa
impression
Jacquelin
Jasmine
Kenneth Winston
La sposa
Liz Fields
Maggie sottero
Mia solano
Modeca
Mori Lee
Pronovias
san Patrick
scala
sottero & Midgley
Watters
White one
& More
Frew
’s Bridal
&
formal wear
305 Piasa st. Alton, iL 62002 | (618)466-8820
www.frewsbridal.com
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Invitations
INVITATIONS
COMPILE NAMES AND ADDRESSES OF GUESTS
Number ordered_______________________________
Date ordered _________________________________
Delivery date _________________________________
Style/font ____________________________________
❒ Bride’s guest list
❒ Groom’s guest list
❒ Bride’s parents’ guest list
❒ Groom’s parents’ guest list
❒ Finalize the guest list and determine
number of invitations needed
Paper/color ___________________________________
❒ Double-check spellings of names
Ink color _____________________________________
❒ Order the invitations and stationery at
❒ Design and print maps to be
and addresses
least four to six months before the wedding
included in the invitations if needed.
COST FOR EACH:
❒ Address and assemble the invitations.
❒ Ensure you are using the proper postage
when stamping the envelopes.
Invitations ____________________________________
Envelopes ____________________________________
Liners _______________________________________
❒ Mail the invitations, ask the post
Response cards ________________________________
office to hand-cancel.
Envelopes ____________________________________
❒ Mail the announcements.
Reception cards ________________________________
❒ Write thank-you notes.
Pew cards ____________________________________
❒ Mail thank-you notes.
Announcements _______________________________
ORDERING INVITATIONS
Wedding programs _____________________________
Stationer: ____________________________________
Place cards ___________________________________
Address: _____________________________________
Phone: _______________________________________
Thank you notes _______________________________
Contact: _____________________________________
Other _______________________________________
Choosing a site
DECIDE ON A LOCATION
Location address: _______________
THEME | REHEARSAL TIMES &
DATE
My Theme: ____________________
Location phone: ________________
My style/colors: ________________
Type of location:________________
Deposit required: _______________
Cancellation policy: _____________
Restrictions:___________________
Size description: ________________
Site rental fee: _________________
Clergy fee: ____________________
Parking: ______________________
Handicap Accessible:
Yes No
Date reserved: _________________
GUEST
Number of guests invited: ________
Number of guests confirmed:
DRESSING ROOMS
Available: Yes No
1st rehearsal time: ______________
Number Available: ______________
1st rehearsal date: ______________
Capacity: _____________________
2nd rehearsal time:______________
DRESSING LOCATION
Bride: ________________________
2nd rehearsal date: ______________
Final rehearsal time: _____________
Final rehearsal date: _____________
Set up time: ___________________
Maid/Matron of Honor: __________
Bridesmaids:___________________
Flower girl: ____________________
Groom: ______________________
Start time: ____________________
Best Man: _____________________
End time: _____________________
Groomsmen: __________________
Photo time: ___________________
Ushers: ______________________
Clean up time: _________________
Ring Bearer: ___________________
7
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Anot r Celebra
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We Offer Beautiful Banquet Facilities for:
Sit-down or buffet style meals • Onsite and offsite catering
Seating for up to 180 quests • Indoor or outdoor reservations
A great place to celebrate with a view!
Reserve your Bridal Shower, Rehearsal Dinner or Wedding
Reception or for any occasion with us!
Call Mary at
618-465-3111 ext 225
4701 College Ave., Alton, IL• www.spencertolingolf.com
8
The ceremony
Books officiant and budget fee
Decide on a wedding theme and style
My Wedding Date & Time: _________________________
Name: _________________________________________
My Theme: _____________________________________
Address: _______________________________________
My Style/Colors: _________________________________
Phone:_________________________________________
Fee:___________________________________________
Book wedding coordinator
Reserve the ceremony site
Address: _______________________________________
Name: _________________________________________
Phone:_________________________________________
Address: _______________________________________
Contact: _______________________________________
Phone:_________________________________________
Find out if there are any restrictions on decorations,
music, flowers, etc.
Book Photographer
Name: _________________________________________
Restrictions: ____________________________________
Address: _______________________________________
Pay deposits and sign agreement _____________________
Phone:_________________________________________
Stephanie’s
Alterations
221 South State Street • Jerseyville IL 62052
[email protected] • 618-447-3068
Schedule your Bridal Party alterations
here and receive
20% off
your Bridal Gown alterations.
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Book Florist
Name: ________________________________________
Address: ______________________________________
Phone: ________________________________________
Book Transportation
Name: ________________________________________
Address: ______________________________________
Phone:________________________________________
Book Musicians
Name: ________________________________________
Address: ______________________________________
Phone:________________________________________
Other Service
Name: ________________________________________
Address: ______________________________________
SUPPLY LIST
Guest register table
Gift tables
Aisle candelabra
Alter candelabra
Candle lighters
Candles
Flower stands
Aisle stanchions
Aisle runner
Alter
Arch
Canopy
Chairs
Kneeling bench
Coat/hat rack
Lighting
Microphone
Audio equipment
Tents
Fans/Heaters
Rice/bubbles/bird seed/fl ower petals to toss
Phone:________________________________________
Ask About
our Hall Rental
Accommodating
up to 225 people.
Perfect for
Weddings, Birthdays,
Anniversaries & More
The Owl’s Club
227 Blair Ave., Alton, IL
462-4331
10
MAKING YOUR WEDDING
Picture perfect
Set a photography budget
Estimated cost
Compile a list of photographers to meet with & set
appointments
1. _____________________________________________
2. ____________________________________________
3. _____________________________________________
4. _____________________________________________
Questions to ask
1. Can you view previous work?
2. How much experience in weddings?
3. What does the price include?
4. Can you call a bride they have previously photographed?
Select a photographer
Photographer ____________________________________
Address ________________________________________
Phone _________________________________________
Pay deposit and sign agreement on ____________________
Schedule sittings for engagement and bridal portraits
Engagement appointment ___________________________
Bridal appointment________________________________
Decide which photos are needed. Use photo checklist
provided to let photographer know which pictures you want.
Confirm all details two weeks before the wedding.
After the Wedding _________________________________
View proofs _____________________________________
Place final order __________________________________
A bridal portrait may be taken before the wedding day or after
the ceremony. If you are interested in a truly formal portrait take
the time to visit the portrait studio in advance. This will eliminate
having to do it before the ceremony when you are already
nervous. This will also cut down on the time taken for those
photographs after the ceremony.
Traditional Formal Photos – Checklist
❒ Bride and Groom
❒ Bride and Mother
❒ Bride and Father
❒ Bride with Parents
❒ Bride with Groom’s Parents
❒ Groom with Mother
❒ Groom with Father
❒ Groom with Parents
❒ Groom with Bride’s Parents
❒ Bride with Bridesmaids
❒ Groom with Groomsmen
❒ Entire wedding party
❒ Bride, Groom with Grandparents, Godparents and other
Relatives
Candid Shots - Checklist
❒ Bride and Attendants
❒ Bride and Father
❒ Attendants coming down the aisle
❒ Bride’s Mother coming down the aisle
❒ Groom’s Parents coming down the aisle
❒ The “giving away” of the Bride
❒ Wedding Party at the alter
❒ Exchange of vows
❒ The kiss
❒ Bride and Groom recessing
❒ Bride and Groom arriving at the reception
❒ Bride and Groom’s first dance
❒ Bride dancing with her Father
❒ Groom dancing with his Mother
❒ Cutting the cake and feeding it to each other
❒ Tossing the garter
❒ Tossing the bouquet
❒ Bride and Groom leaving the reception
❒ The “getaway” car
Things to consider
a. Assign someone to work with the photographer to let him
or her know who “Grandma” is.
b. Do you want black & white photos, color photos or a
combination?
c. Would you like portraits of the following to possibly use
as an art piece?
Black and white is always a great choice for these:
Bouquet
Candles on a table
Your bridal shoes
Rings
11
A Local Favorite in
Banquets & Catering
Let us handle every delicious detail of your next special event.
#3 American Villiage | Granite City
618.877.8000
26 Collinsport Drive | Collinsville
618.343.9000
Weddings | Cocktail Parties |
Celebrations | Corporate Events
Full-service banquets | Off-site
catering Professional waitstaff
| Table service & buffets |
Breakfast, lunch & dinner menus
|Cocktail hour packages |
Menu options for special diets
Contact us today to
arrange your consultation,
tour and tasting!
Contact us to set up an
appointment for your wedding
cake or any specialty cake
Email us at
[email protected]
Browse our webpage at
sinclairsfoods.com
Like us on Facebook:
Sinclair Foods
202 Sinclair Drive, Jerseyville, IL
We reserve the right to limit quantities. We reserve the right to correct pricing errors
Hours: 7 a.m. - 9p.m. • 7 Days A Week
Phone: 498-6856
www.sinclairsfood.com
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13
14
Wedding party attire
CHECKLIST
BRIDE’S WEDDING ATTIRE
❒ Bridal gown
❒ Veil/Headpiece
❒ Shoes
❒ Undergarments
❒ Slip
❒ Stockings
❒ Garter
❒ Gloves (if needed)
❒ Jewelry
Date ordered:__________________
From where: ___________________
Ready for pick-up on: ____________
BRIDESMAIDS
GROOM
❒ Dress
❒ Tuxedo
❒ Headpiece
❒ Shirt
❒ Shoes
❒ Vest/Cummerbund
❒ Stockings
❒ Tie
❒ Gloves (if needed)
❒ Shoes/Socks
❒ Accessories
Date ordered:__________________
From Where: __________________
Ready for pick-up on: ____________
❒ Suspenders
❒ Cuff links/ Button studs
Date ordered:__________________
From Where: __________________
Ready for pick-up on: ____________
FLOWER GIRL
GROOMSMEN/USHERS
MAID/ MATRON OF HONOR
❒ Dress
❒ Headpiece
❒ Shoes
❒ Stockings
❒ Gloves (if needed)
❒ Accessories
Date ordered:__________________
❒ Dress
❒ Tuxedo
❒ Headpiece
❒ Shirt
❒ Shoes
❒ Vest/Cummerbund
❒ Stockings
❒ Tie
From Where: __________________
Ready for pick-up on: ____________
From Where: __________________
From Where: __________________
Ready for pick-up on: ____________
Ready for pick-up on: ____________
❒ Gloves (if needed)
❒ Accessories
Date ordered:__________________
❒ Shoes/Socks
❒ Suspenders
❒ Cuff links/ Button studs
Date ordered:__________________
15
Alton Square
618-465-1110
www.savviwedding.com
16
Wedding party attire
NOTES
BRIDE’S WEDDING ATTIRE
GROOM
Dress: ____________________
Tuxedo: ___________________
Veil/Headpiece: _____________
Headpiece: ________________
Shirt: _____________________
Shoes: ____________________
Slip:
BRIDESMAIDS
Bridal gown: _______________
Undergarments:_____________
Stockings: _________________
Garter: ___________________
Gloves (if needed):___________
Jewelry: ___________________
Date ordered:__________________
Vest/Cummerbund: __________
Shoes: ____________________
Stockings: _________________
Tie:
Gloves (if needed):___________
Suspenders: ________________
Accessories: _______________
Date ordered:__________________
From Where: __________________
Shoes/Socks: _______________
Cuff links/ Button studs: ______
Date ordered:__________________
From Where: __________________
From where: ___________________
Ready for pick-up on: ___________
Ready for pick-up on: ____________
Ready for pick-up
on:
FLOWER GIRL
GROOMSMEN/USHERS
MAID/ MATRON OF HONOR
Dress: ____________________
Tuxedo: ___________________
Dress: ____________________
Headpiece: ________________
Shirt: _____________________
Headpiece: ________________
Shoes: ____________________
Vest/Cummerbund: __________
Shoes: ____________________
Stockings: _________________
Gloves (if needed):___________
Accessories: _______________
Date ordered:__________________
From Where: __________________
Ready for pick-up on: ___________
Stockings: _________________
Gloves (if needed):___________
Accessories: _______________
Date ordered:__________________
From Where: __________________
Ready for pick-up on: ___________
Tie:
Shoes/Socks: _______________
Suspenders: ________________
Cuff links/ Button studs: ______
Date ordered:__________________
From Where: __________________
Ready for pick-up
17
DELUXE LODGING
FOR YOUR WEDDING GUESTS AND FAMILY!
Friendly, intimate setting for several couples in 4 separate suites.
EAGLE’S NEST PENTHOUSE
CLARK SUITE
Large Great Room –
Ideal for wedding gatherings!
Sleeps: 4 – 6 (2BR/2BA)
Each Sleeps: 4 (2BR/2BA)
PIASA LOFT
Sleeps: 2 – 4 (Studio)
LEWIS SUITE
Each Sleeps: 4 (2BR/2BA)
Nightly/Weekly/Monthly Rates
618-917-4466
205 E. Broadway, Alton, Illinois
AltonCrackerFactory.com
18
CATERING &
Wedding cake
FIND A CATERER
Caterer ____________________________________________________________________________________
Address ___________________________________________________________________________________
Phone _____________________________________________________________________________________
Establish menu ______________________________________________________________________________
My menu ___________________________________________________________________________________
Final guest count _____________________________________________________________________________
Establish guideline ____________________________________________________________________________
Buffet or served dinner ________________________________________________________________________
Time food will be set out/served _________________________________________________________________
Time food will be taken away ___________________________________________________________________
Number of bartenders and servers _______________________________________________________________
Confirm list of equipment provided by caterer
If self-catered _______________________________________________________________________________
Meat _____________________________________________________________________________________
Vegetables _________________________________________________________________________________
Fruits _____________________________________________________________________________________
Breads, Rolls, Crackers ________________________________________________________________________
Cheese, Dips, Dairy __________________________________________________________________________
Condiments ________________________________________________________________________________
Desserts ___________________________________________________________________________________
Beverages __________________________________________________________________________________
ORDER THE WEDDING CAKE
Select bakery _______________________________________________________________________________
Make arrangements for pick-up or delivery _________________________________________________________
Decide where cake table will be located ___________________________________________________________
Purchase a cake topper ________________________________________________________________________
Decide time of cake cutting ceremony ____________________________________________________________
If you are saving the top cake layer, make arrangements to have it taken home and preserved. Confirm all major details of your cake
order one month in advance.
NOTES:
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
19
Let’s Plan
Your
Rehearsal
Dinner
Mother of the Groom... This is Your Night!
* Buffet Or Seated Menu Options Available
* BYOB
* Fabulous Desserts
Lunch & Desserts
Open 7 Days a Week 11am - 4pm
Served Daily
31 East Broadway | Alton, IL 62002
(618) 462-5881
11AM to 4 PM
My Just Desserts,
31 East Broadway,
Alton, IL 62002
H
istoric
Wedding Chapel of
The
(618) 462-5881 Fax 463-4412
Wood River
The Perfect Setting For Your
Celebration
Of Love
Experience the beauty and romance of an
elegant, quaint ceremony at this
non-denominational church.
446 E Lorena Ave
Wood River, IL
Built in the Early 1900’s
Callfor259-4632
more info.
20
Decorations
Locate supplies at party stores
Party store:_______________________________________________________________________
Address:_________________________________________________________________________
Phone:_ _________________________________________________________________________
Contact:_________________________________________________________________________
Party store:_______________________________________________________________________
Address: _ _______________________________________________________________________
Phone:_ _________________________________________________________________________
Contact:_________________________________________________________________________
Locate rental supplies
Rental store:______________________________________________________________________
Address:_________________________________________________________________________
Phone:_ _________________________________________________________________________
Contact:_________________________________________________________________________
Rental store:______________________________________________________________________
Address:_________________________________________________________________________
Phone:_ _________________________________________________________________________
Contact:_________________________________________________________________________
SUPPLY LIST
❒ Balloons
❒ Helium tank
❒ Bells
❒ Hearts
❒ Doves
❒ Umbrella
❒ Ribbon
❒ Streamers
❒ Banners
❒ Confetti
❒ Garland
❒ “Just Married” sign
❒ Champagne fountain
❒ Ice Sculpture
❒ Candles
❒ Mirror ball
❒ Table centerpieces
❒ Mail card box
❒ Decorative pillars
❒ Decorative columns
❒ Statuaries
❒ Trellises
❒ Latticework
❒ Potted plants
❒ Potted flowers
❒ Other:
21
Preserve your
Wedding Gown
with
Holiday
Cleaners
(618) 656-0202
112 Hillsboro,
Edwardsville
22
The reception
Reserve the reception site
Reception site _________________________________
❒ Cloth tablecloths
❒ Plastic/paper table cloths
❒ Serving bowls/dishes
Address______________________________________
❒ Utensils
❒ Trays
Phone _______________________________________
❒ Bubbles,rice, birdseed, fl ower petals to toss
❒ Audio equipment
Contact______________________________________
❒ Microphone
❒ Lighting
❒ Dance floor
Ask about any restrictions: liquor, decorations, bird seed,
❒ Tents
etc. Find out what supplies are provided by the facility
❒ Trash cans
caterer, and purchase or rent supplies needed for the
reception.
Hire a caterer, if not provided by facility
❒ Plan the menu
❒ Guest register table
❒ Gift table
Hire the wedding professionals
❒ Cake table
❒ Reception coordinator
❒ Place card table
❒ Band, DJ, or musicians
❒ Buffet tables
❒ Photography/videographer
❒ Guest tables
❒ Caterer
❒ Chairs
❒ Bakery
❒ China dinnerware
❒ Master of Ceremonies
❒ Plastic/paper dinnerware
❒ Florist/decorator coordinator
❒ Silver fl atware
❒ Rental company
❒ Plastic fl atware
❒ Transportation
❒ Cloth napkins
❒ Paper napkins
Confirm all reception details one month before the wedding.
23
Life Changes...
and we are here to help
you get where you want
to go, whether it’s the
important milestones of
life or everyday living.
*Mortages
*Home Equity Loans
*Visa Credit Card
....and More
everything necessary to
get you started.
Our membership is open to those who live or work in Madison County.
call or come in today for details
Altonized Community
FederAl Credit union
4435 N. Alby St. Alton • 618 466.3884 • www.altonizedfcu.org
24
Wedding Receptions
BRidal shoWeRs|ReheaRsal dinneRs
2525 south state Route 157
edWaRdsville, illinois 62025