Top Tech Tools for Today - The Institute of Internal Auditors

Beth Z.: Your Nerdy Best Friend
Top Tech Tools for
Today
There are thousands of apps, free and paid, available for immediate
download these days, but how do you know what is truly useful, and how it
can be applied to better your life? In this document you will explore 40
different apps, and learn how they can he lp you improve your efficiency,
organization, and security in your daily life.
Table of Contents
1. Computer Back-up & Security ................................................................................................ 4
AVG Free................................................................................................................................. 5
Backupify ................................................................................................................................ 6
Crashplan................................................................................................................................ 7
DropBox ................................................................................................................................... 8
How Secure is my Password ................................................................................................. 9
LastPass ................................................................................................................................. 10
Mailinator .............................................................................................................................. 11
PasswordCard ...................................................................................................................... 12
Spybot- Search & Destroy................................................................................................... 13
Yubikey .................................................................................................................................. 14
2. Efficiency ................................................................................................................................. 15
Brightnest............................................................................................................................... 16
Chrome Remote Desktop................................................................................................... 17
ClearFocus ............................................................................................................................ 18
Flipboard ............................................................................................................................... 19
FocusDots .............................................................................................................................. 20
FollowUpThen ....................................................................................................................... 21
Google Now ......................................................................................................................... 22
Google Voice Search ......................................................................................................... 23
Idderall .................................................................................................................................. 24
IFTTT......................................................................................................................................... 25
Jing......................................................................................................................................... 26
KeepMeOut .......................................................................................................................... 27
Key Ring................................................................................................................................. 28
3. Financial ................................................................................................................................... 29
Mint ........................................................................................................................................ 30
OneRecieipt ......................................................................................................................... 31
RetailMeNot .......................................................................................................................... 32
4. Meetings/ Presentations/ Emails ........................................................................................... 33
Doodle ................................................................................................................................... 34
Minutes.io .............................................................................................................................. 35
2|Page
8/18/2015
Poll Everywhere .................................................................................................................... 36
Mail Chimp............................................................................................................................ 37
5. Organization............................................................................................................................ 38
Asana .................................................................................................................................... 39
Cozi ........................................................................................................................................ 40
Evernote ................................................................................................................................ 41
Trello ....................................................................................................................................... 42
6. Videos ...................................................................................................................................... 43
Adobe Voice ........................................................................................................................ 44
Animoto ................................................................................................................................. 45
Flipagram .............................................................................................................................. 46
iMovie .................................................................................................................................... 47
PowToon................................................................................................................................ 48
Videolicious........................................................................................................................... 49
The vendors included in this document are provided to you for reference only and are not
endorsed by The Institute of Internal Auditors.
8/18/2015
3|Page
1
Computer
Back-up &
Security
4|Page
8/18/2015
AVG Free
Antivirus Software
App and Computer Program
Free
(Paid upgrades available)
http://free.avg.com/us-en/homepage
Overview
AVG Free is one of three antivirus software’s
that AVG has created. The free software
includes the antivirus, link protection (which
will scan web links), and email protection
(which will warn you of malicious
attachments). Other features such as
shopping, downloads, and password
protection are available with the upgrade
options.
Apply It
This could be used as an Antivirus software for
our personal products that we may use or
connect to other technology in the office.
8/18/2015
5|Page
Backupify
Protect and Store Cloud Data
Website
$3 per month
(Per User, Unlimited Storage)
https://www.backupify.com/
Overview
This websites lets you back-up files on
multiple cloud-based platforms. You are
able to protect files and information from
Google apps, Salesforce, and social media
sites such as Facebook and Twitter.
Apply It
This could be used for files we create and
transfer between home and work. It can
also easily store the files of transitioning
officers for further retrieval.
6|Page
8/18/2015
Crashplan
Storage Unit for files
App and Computer Program
Free
(Paid upgrades available)
http://www.code42.com/crashplan/
Overview
This website lets you back-up files onto a
local drive or a trusted computer. If you
would prefer to store your files onto their
cloud, there is a fee associated. Crashplan
works automatically in the background and
is available for Windows and Mac.
Apply It
This could be used to backup files for
home and work.
8/18/2015
7|Page
DropBox
Upload and Store Files
Website and Phone App
Free
(Upgrade plans available)
https://www.dropbox.com/
Overview
This websites lets you back-up files, photos,
and documents in one location. You could
also share videos and collaborate on files
together. With the free subscription, you get
access to 2GB of storage to use.
Apply It
This could be used for files we create,
update, and transfer between home
and work.
8|Page
8/18/2015
How Secure is my Password
Check your Password
Overview
Apply It
8/18/2015
Website
Free
https://howsecureismypassword.net/
If you want to create a secure password or
know how strong your current password is,
this website checks it and tells you how long
it will take for a computer to crack it. If your
password is too weak, it will provide you
with tips in order to improve it.
This could be used to test new or
current passwords we create.
9|Page
LastPass
Password Manager
App and Computer Program
Free
(Paid upgrades available)
https://lastpass.com/
Overview
LastPass is a program that stores the
passwords for the sites you use and
automatically populates your password
when you go to that site. This allows you the
ability to create high security passwords
without having to remember all of the
different passwords you create. When you
use LastPass, you will enter one secure
password to enter the program and it will
take care of the rest.
Apply It
This could be used for any
website/program that contains private
information.
10 | P a g e
8/18/2015
Mailinator
Temporary Email Inbox
Website
Free
https://mailinator.com/
Overview
If you need an email address for a website
registration but you don’t want to provide
your own due to the spam, you can use
Mailinator to create an inbox. There is no
limit to the email name you can create,
you can be as simple or as complex as
you’d like. The email inbox’s are public, so
if someone else enters the same domain
name you did, you will see their email as
well, however, no email stays in the system
for longer than 12 days.
Apply It
This could be used for any website that
requires an email yet we do not wish to
provide our own.
8/18/2015
11 | P a g e
PasswordCard
Secure Password Generator
Website
Free
http://www.passwordcard.org/en
Overview
PasswordCard lets you print a credit cardsized card with randomly generated
numbers, letters, and symbols. You are able
to print this out and use it to create secure
passwords. You can chose your password
by going in any direction you choose. If you
ever lose your card, you are able to give
them your card number and it will generate
a replica of your card.
Apply It
This could be used to create secure
passwords without downloading an
external software.
12 | P a g e
8/18/2015
Spybot- Search & Destroy
Anti-malware and Anti-Spyware Software
Website
Free
(Paid upgrade available)
https://www.safer-networking.org/
Overview
This websites provides you with protection
against harmful files. In the upgraded
version, they also include antivirus
protection as well. This program is designed
to run in the background and not interfere
with other protection software.
Apply It
This could be used as added protection
to the systems we use at work or at
home.
8/18/2015
13 | P a g e
Yubikey
Hardware (portable)
$18
Two-Factor Authentication Device for Websites
Overview
Apply It
14 | P a g e
(Upgrades available)
https://www.yubico.com/products/yubikeyhardware/
Yubikey is an authorization process that will
enter a one-time code for you to gain
access to a site. There is no additional
software to install in order to use the key.
Once you plug in the drive and come to a
site that you would like to log in to, you will
enter your username and password as
usual. The site will then ask for an
authorization code, which you will click the
key and it will enter it for you. This will
increase security to your information and
data.
This could be used for additional security to
your accounts.
8/18/2015
2
Efficiency
8/18/2015
15 | P a g e
Brightnest
Tips and tools for your home
Website
Free
https://brightnest.com/
Overview
This website has plenty of articles for your
home. The idea are divided by different
categories such as healthy, green, clean,
creative, and more. This will lead you to the
articles under that category.
Apply It
This could be used for personal use to help
you with activities in the home.
16 | P a g e
8/18/2015
Chrome Remote Desktop
App
Free
URL Link
Access other computers over the internet
Overview
Apply It
8/18/2015
This allows remote access to another
computer or allow another user to access
your computer. Both computers will have to
have the extension in order to function
properly. You will be able to operate the
computer and view files.
This could be used to support another
computer you physically do not have
access to or access your own files from
a different location.
17 | P a g e
ClearFocus
App (Android)
Free
URL Link
Promodoro Timer
Overview
This App is a time-management app based
on the principals of the Promodoro
technique. This technique is designed to
improve mental agility and productivity by
alternative working sessions with small
breaks. The goal is to make you
concentrate more easily to accomplish
your tasks.
Apply It
This could be used for personal use to
help you complete your goals. This
could also help you improve your
concentration rate in the long run.
18 | P a g e
8/18/2015
Flipboard
Personalized Magazine
App and Website
Free
https://flipboard.com/
Overview
This website finds articles based on topics
you are interested in. There are a variety of
topics from business to travel to science
which are all from credible sources. You are
also able to save these articles and create
your own personalized magazine to visit
these articles again later.
Apply It
This could be used to find stories and
articles that can affect your career and
wellbeing.
8/18/2015
19 | P a g e
FocusDots
App (Apple only)
$1.99
URL Link
Promodoro Timer
Overview
Apply It
20 | P a g e
This App is a time-management app based
on the principals of the Promodoro
technique. This technique is designed to
improve mental agility and productivity by
alternative working sessions with small
breaks. The goal is to make you
concentrate more easily to accomplish
your tasks.
This could be used for those who have
and iPhone or iPad to help them
complete their goals. This could also help
improve concentration rate in the long
run.
8/18/2015
FollowUpThen
Simple Email Reminder
Website
Free
https://www.followupthen.com/
Overview
This website allows you to send a reminder
email to yourself by simply emailing the
time you would like to receive them to
@followupthen.com. The times can vary
from “tomorrow”, “every28August”,
“31March215pm”, to any time you need.
Since it email based, it will also be able to
work across all of your devices.
Apply It
This could be used to help set reminders
for emails and have them sent to your
phone if you are out of the office.
8/18/2015
21 | P a g e
Google Now
Create a Video with Clips and Images
App
Free
https://www.google.com/landing/now/
Overview
This is an app for both android and apple
as well as other products that can hold
Google Chrome. Create cards to help you
organize different things in your life that are
important to you. You can arrange to get
cards for travel information, grocery
reminders, weather report, events on your
local area and more.
Apply It
This could be a great tool for personal and
work management. It can help you
retrieve the information you need right
when you want it.
22 | P a g e
8/18/2015
Google Voice Search
Assisted search engine
Overview
App and Website
Free
URL Link
You can use your voice to search for
information, set reminders, send text
messages, identify a song, and many more.
Simply say “ok Google” from your home
screen (If your device is already equipped
with the feature) or from the google app.
For instance, you can say “Set an alarm for
7 am”, “Read Treasure Island”, or “turn on
Bluetooth”. You can turn on voice searches
for your Android, iPhone, iPad, or chrome
website.
Apply It
This could be used to help with
daily activities and quick searches
for information.
8/18/2015
23 | P a g e
Idderall
Website blocker
Website Extension (Firefox only)
Free
http://idderall.com/
Overview
This is a free browser add-on that blocks
certain websites during a particular time
frame. Unlike other website blockers, even if
you uninstall the add-on, the website will still
be blocked during that time frame, so there
is no way to cheat. If it is necessary to
access that website during the restricted
time, you can perform a deterrent such as
emailing a friend a password for you to
enter on your computer
Apply It
This could be used by those who
prefer Firefox to help keep focus on
tasked and avoid distracting
websites.
24 | P a g e
8/18/2015
IFTTT
Multiple App Connector
Overview
Apply It
8/18/2015
App
Free
https://ifttt.com/
If This Then That is an app that allows you to
manage your apps and connect them
together. With this tool, you are able to
create “Do” and “If” recipes. A “Do” recipe
allows you to create your own personalized
action button while “If” recipe states that if
this happens then do that. For instance, a
“do” recipe would be “Send an email
when you are on your way home”, or
“Track your work hours”. An “If” recipe
would be “If I add a contact then add it to
a google spreadsheet” or “If it will rain in my
area then send me an email alert”.
This will be helpful to help manage
multiple activities on your phone. It can
help keep you organized while removing
items from your to-do list.
25 | P a g e
Jing
Screen Capture
Computer Program
Free
https://www.techsmith.com/jing.html
Overview
Jing is an easy to use tool that allows you to
capture an image on your screen or record
your screen for up to 5 minutes. These
images or videos are then saved to your
computer where you can send it in an
email or share it to your social media
profile. You are also able to control how
much of the screen will be captured and
place arrows, text boxes, and captions to
the image.
Apply It
This can be used for quick tutorials,
support content, or give feedback on a
document or interface.
26 | P a g e
8/18/2015
KeepMeOut
Website blocker
Website
Free
http://keepmeout.com/en/
Overview
KeepMeOut simplifies blocking a website.
Simply enter the website you would like to
begin blocking and set a timer for how long
you would like to be off a website. The site
will then give you a warning if you have
been to that website more than once
during that time frame.
Apply It
This could be used to block websites
without downloading an extension or
software.
8/18/2015
27 | P a g e
Key Ring
Electronic Reward Card
Overview
App
Free
https://www.keyringapp.com/
Rather than having multiple reward cards
attached to your keys, Key Ring allows you
to scan those cards and convert them into
electronic cards in your phone. You also
get access to thousands of coupons which
can save you even more.
Apply It
This can be used to keep yourself
organized and unclutter your keys
while still maintaining all the
important information you require.
28 | P a g e
8/18/2015
3
Financial
8/18/2015
29 | P a g e
Mint
Manage Personal Financing
App
Free
https://www.mint.com/
Overview
Mint pulls all of your balances, budgets,
and transactions into one place. You are
able to create budgets, view your credit
score, receive payment alerts, and track
your investments. Mint will automatically
update your information so you will receive
up-to-date information.
Apply It
This app will help you create a full
dashboard of your financial information.
Manage your information more efficiently
with Mint.
30 | P a g e
8/18/2015
OneRecieipt
Receipt Organizer
Overview
Apply It
8/18/2015
App and Website
Free
https://www.onereceipt.com/
Save all of your important receipts into one
place. Both paper and electronic receipts
are able to be housed in this tool. You are
able to create tags and categories to
further organize and file receipts.
OneReceipt will also provide you with
updates on spending trends or when a
return deadline date is coming up.
This is helpful to keep all receipts in
one place.
31 | P a g e
RetailMeNot
Coupon Website
App and Website
Free
http://www.retailmenot.com/
Overview
If you are looking for coupons, RetailMeNot
has thousands of coupons from major stores
and sites. You can receive both online
codes and physical coupons to bring into
the store. You can also show the coupon
on your phone if you do not want a printed
copy. You can browse coupons based on
category or store.
Apply It
This could be used to help you save
money on things you need. This can be
helpful for both work and home.
32 | P a g e
8/18/2015
4
Meetings/
Presentations/
Emails
8/18/2015
33 | P a g e
Doodle
Scheduling Tool
App (iPad only)
Free
http://doodle.com/
Overview
Gather multiple schedules through Doodle.
Simply enter the times you would like to
propose and then send a link to the
recipients you would like to join. As they
enter their availability, you are able to see
a chart containing everyone’s information.
If there is a time that meets everyone’s
needs, Doodle will display that date and
time on top of the chart.
Apply It
This could be used for a meeting that
contains a lot of attendees. This will make
it easier to keep track of everyone’s
availability in order to select the best time.
34 | P a g e
8/18/2015
Minutes.io
Minutes Creator
App and Website
Free
https://minutes.io/welcome
Overview
Create your minutes and share them easily.
This tool works even when you are not
connected to the internet. It will save the
meeting to your browser so you can come
back to it when you are connected. You
can also instantly send these minutes to
your attendees by their email.
Apply It
This could be used for any meeting that
requires or recommends minutes. You can
send them to yourself first and make any
adjustments if necessary.
8/18/2015
35 | P a g e
Poll Everywhere
Scheduling Tool
App and Website
Free
(Paid Upgrades Available)
https://www.polleverywhere.com/
Overview
Engage your audience with an easy to use
poll. All you have to do is create your poll
online and send your audience the URL link
or the SMS text number. Then they will be
able to submit their responces and you can
view them in real time. The free account
provides you with some basic features
however more features such as large
audience sizes, reporting, moderation of
messages, and voting keywords are
available with an upgraded account.
Apply It
This could be used for a conference or
seminar to engage your audience in any
section of your presentation.
36 | P a g e
8/18/2015
Mail Chimp
Email Designer
Overview
Apply It
8/18/2015
App and Website
Free
http://mailchimp.com/
Creating emails and newsletters are easy
with mail chimp features. Email creation
can be accomplished with simple click and
drag options for test, sidebars, and images.
You can choose from different templates
and have multiple members of your team
work on it. They can also leave comments
on any aspect of the email. Mail chimp will
also offer you analytics, send time
optimization, automation, and more.
This could be used for your CAE bulletins
or your chapter newsletter. This can help
make a professional looking email
without taking out too much time or
money.
37 | P a g e
5
Organization
38 | P a g e
8/18/2015
Asana
Task Organizer
Overview
Apply It
8/18/2015
App and Website
Free
https://asana.com/
Planning projects and events, no matter
what size, can become easier with this task
organizer. Rather than getting updates
through emails, you are able to assign tasks
to specific members. As they complete the
task, you can post questions, comments, or
updates.
This could easily help organize the tasks
for a large conference and split the
responsibilities to multiple members.
39 | P a g e
Cozi
Schedule and Activity Organizer
Overview
Apply It
40 | P a g e
App and Website
Free
http://www.cozi.com/
With multiple activities between home,
work, and volunteering, Cozi can help keep
it organized. You have separate tabs for
the calendar, shopping lists, to do lists, and
more. Each member of your house hold
can enter their schedule so you don’t have
to spend hours entering everyone’s
information. You can also get a weekly
email about you schedule and what’s to
come.
This can help organize the multiple
activities our leaders are a part of. Being
that it houses more than one tool makes it
an easy one-stop shop for all of your
needs.
8/18/2015
Evernote
Work Organizer
Overview
App and Website
Free
https://evernote.com/
Keep track of your tasks, take notes during
meetings, and save documents all in one
place. Evernote keeps all of your important
items in one place. The information you
save will automatically update to each of
your devices so you can continue at
different locations without a hitch. You can
also get a web clipper add-on that can
save webpages or images to your files; no
need for bookmarks.
Apply It
This could easily help organize and
update files that constantly
transferred from desktop to phone.
8/18/2015
41 | P a g e
Trello
Task Organizer
Overview
Apply It
42 | P a g e
App and Website
Free
https://trello.com/
Easy to use cards make your task visual and
easy to find. There is no limit to the amount
of people you would like to invite to your
board. You can click and drag each
person to the task you would like them to
complete and leave comments and
attachments for them as well. If there is an
update or if someone mentions you in a
comment, you will receive a notification
alert by email or mobile alert.
This could easily help organize the tasks for
a large conference and import any
information you may need to one place.
8/18/2015
6
Videos
8/18/2015
43 | P a g e
Adobe Voice
App (iPad only)
Free
Video creation with Images and Voice-Over
Overview
https://standout.adobe.com/voice/
Pick from a variety of images and icon from
their library or upload your own. There are
different color combinations or floor options
to choose from as well. As you choose you
image, you can say one sentence to go
along with it. Adobe voice will
automatically place any cinematic
elements into your video such as fades and
zooms. Once it is complete, you will be able
to view it on any device or share it to a
social networking site.
Apply It
This could be applied for quick
graphic promotional videos or postevent videos. Once members click
on an upcoming event on our
website, there can be this
promotional video posted along with
other information they will need to
register.
44 | P a g e
8/18/2015
Animoto
Create a Video with Clips and Images
Overview
App and Website
$9.99 per month
https://animoto.com/
This is a fully customizable video that uses
your own video and image files. You will
upload these files and select a video style
template you would like to use (i.e. holiday,
wedding, etc.). You will also have access to
over 1,000 licensed songs to use throughout
the video. Each template comes with its
own transitions and effects automatically
applied, so once you add the music and
images, you are ready to share. Animoto is
compatible with all social media sites and
available for viewing on both phones and
computers.
Apply It
This could be applied for
promotional videos or post-event
wrap ups.
8/18/2015
45 | P a g e
Flipagram
Create, Share, and Discover Photo Stories
Overview
App
Free
http://flipagram.com/
This app uses images that you have on your
phone and Instagram account to create
short picture stories. You can select from a
wide range of popular songs from their
collection to bring your story to life.
Apply It
This could be applied by creating and
sharing promotional videos through
social media. Make a quick and
effective impact!
46 | P a g e
8/18/2015
iMovie
Video and Movie Creator
Overview
Apply It
8/18/2015
App (iPad and iPhone only)
$4.99
URL Link
You can use this system to fix any problems
you are having with your audio or if you
would like to have to audio files playing at
the same time. This can be used in
combination with a video you are
creating.
This could be applied for fully personalized
professional videos. You are able to place
videos, images, soundtracks and
transformations in the way you want. This
can be used for any custom videos you wish
to create.
47 | P a g e
PowToon
Website
Free
Create Cartoon Style Animated Presentations
(Paid upgrades available)
http://www.powtoon.com/
Overview
You can use this software to create
promotional videos with a cartoon style
twist. This could also be used to create
different presentations as well. Similar to
PowerPoint, or Keynote, you would create
different slides with the images you would
like to use. On each slide, you can drag
and drop the image in the position you
would like them to be. You could also
upload your own images as well.
Apply It
Apply this by creating personalized
professional videos. You are able to place
images, soundtracks, and transformations
any the way you want!
48 | P a g e
8/18/2015
Videolicious
Create Movies from Videos and Images
App (iPad and iPhone only)
Free
https://videolicious.com/
Overview
This app lets you use the images and video
you have on your phone and turn them into
promotional or tutorial videos. One of the
features that sets this app apart is its ability
to quickly move from image to image while
still maintaining the continued audio. You
can also add a soundtrack to the video
and upload it to any server.
Apply It
Apply this by creating promotional
chapter videos to share on social media
sites. Make a quick and effective impact!
8/18/2015
49 | P a g e