minutes fifth general assembly - APAFRI

Transcription

ASIA PACIFIC ASSOCIATION OF FORESTRY
RESEARCH INSTITUTIONS
MINUTES
FIFTH GENERAL ASSEMBLY
Sunday, 4 October 2009
Hotel Istana
Kuala Lumpur, Malaysia
APAFRI is a chapter of International Union of Forest Research Organizations
1
CONTENTS
Minutes of Fifth General Assembly
5
Annex I
List of participants of the Fifth General Assembly
13
Annex II
The Approved Agenda
21
Annex III
Minutes of the Fourth General Assembly
25
Annex IV
Matters Arising from the Minutes of Fourth General Assembly
37
Annex V
Chairperson‟s Report
41
Attachment 1: Minutes of the Thirteenth, Fourteenth, Fifteenth and
Sixteenth Executive Committee Meetings
47
Attachment 2: Financial Reports
79
APAFRI Executive Committee Members 2009–2012
83
Annex VI
THE FIFTH GENERAL ASSEMBLY
ASIA PACIFIC ASSOCIATION OF FORESTRY RESEARCH INSTITUTIONS
4 October 2009
Hotel Istana
MINUTES
OF
5
4 October 2009
Hotel Istana, Kuala Lumpur, Malaysia
1. INTRODUCTION
The Fifth General Assembly of the Asia Pacific Association of Forestry Research Institutions
(APAFRI) was held on 4 October 2009. A list of participants who attended the meeting is attached
as Annex I.
Opening Remarks
Mr Sarath Fernando, Chairman of the current Executive Committee, welcomed all the participants,
especially representatives of member institutions, and called upon them to participate actively and to
contribute inputs for the further development of APAFRI.
The Chairman thanked the current Executive Committee, of which all members were present at this
General Assembly: Dr Putera Parthama of FORDA Indonesia (the Vice-chair), Dato‟ Dr Abd Latif
Mohmod of Forest Research Institute Malaysia (FRIM) (the Immediate Past Chair), and members: Prof
Simon Saulei of Forest Research Institute Papua New Guinea (PNG FRI), Dr Xiao Wenfa of Research
Institute of Forest Ecology Environment and Protection (RIFEEP) China, Dr Park JungHwan of Korea
Forest Research Institute (KFRI), Dr Leocadio Sebastian of Bioversity International, Dr CN Pandey of
Indian Plywood Industries Research and Training Institute (IPIRTI), and Assoc. Prof Awang Noor Abd
Ghani of University Putra Malaysia (UPM).
He then invited the official representatives of the member institutions present at this General Assembly
to introduce one by one themselves. He was extremely pleased to note that there were representatives
from 31 member institutions present at this General Assembly. This was the biggest General Assembly
attendance in APAFRI‟s history! He also welcomed all the others who were present as observers.
The Chairman reported that the membership of APAFRI had reached 64 institutional members and
seven affiliate/individual members. However, only about 40 of these members were actively involved in
APAFRI activities over the years.
He concluded his opening remarks by thanking all who have made this General Assembly possible, and
also the funding agencies which had supported APAFRI all these years.
2. AGENDA ITEM 2.1: ADOPTION OF AGENDA
The adoption of agenda was proposed by Dr Leocadio Sebastian from the Bioversity International (BI)
and seconded by Dr Aida Baja-Lapis of the Ecosystems Research and Development Bureau (ERDB).
The approved agenda of the meeting is per Annex II.
3. AGENDA ITEM 2.2: APPROVAL OF THE MINUTES OF THE FOURTH GENERAL ASSEMBLY
The Chairman requested all present to go through the rather voluminous document and propose
the acceptance of the minutes of the past General Assembly. As there were no queries, the
minutes of the Fourth General Assembly was accepted unanimously. The accepted minutes of the
Fourth General Assembly is as per Annex III.
6
4. AGENDA ITEM 2.3: MATTERS ARISING FROM THE MINUTES
The Chairman pointed out that the matters arising from the minutes of the Fourth General
Assembly are as listed on Page 47 of the Agenda and Supporting Documents (Annex IV).
The amendments proposed and approved during the Fourth General Assembly have received
endorsement from the Malaysian Registrar of Society (since APAFRI is registered in Malaysia) and
incorporated into the new edition of the Constitution. Copies of this new edition have been
distributed to all member institutions, as well as uploaded onto APAFRI‟s website (www.apafri.org)
since early 2007. Additional copies were also given out to all present at this General Assembly.
5. AGENDA ITEM 2.4: CHAIRMAN'S REPORT
The Chairman presented the General Assembly with the report that outlines the activities and
programmes for the past three years. During the three-year period, the Executive Committee has
met four times. The last meeting, the Sixteenth was held in the morning of 4 October 2009. The
minutes of these Executive Committee meetings were appended together in the report (Annex V).
The Chairman invited comments/remarks from the member representatives on the activities as
summarized in the report. The Executive Secretary had supplemented the summary with a
PowerPoint presentation, highlighting a number of high profile activities during the past years. On
the issue of APAFRI Semi-annually Newsletters, it was decided that subsequent issues will again
be printed in hard copies as many still like to have printed copies.
The Executive Secretary then continued to discuss the financial report (appended in Annex V). He
explained to the General Assembly that the retained balance had grown slightly mainly due to
contributions from a few agencies for organizing activities. The General Assembly was informed
that membership fee collected have been kept in fixed deposits and interest earned used to fund
activities. Some small earnings were also derived from sales of publications. Members were also
informed that APAFRI has a tradition of providing financial support of up to US$3000 per activity
organized by member institutions. To a query why incomes in 2006 and 2007 were less than
expenses, the General Assembly was informed that APAFRI accounts are on „cash-basis‟ and
recorded only cash transactions. Promised contributions, expected earnings and committed
expenses were not captured in these accounts. In addition, very often monies received in a year
may be required to pay for expenses incurred in subsequent years.
There were some discussions about membership fee collections, and many present at the General
Assembly had suggested that the members be given the option of paying the membership fees for
a number of years in a single lump sum.
Before moving on to the next agenda, the Chairman thanked the Korea Forest Research Institute
(KFRI); the Australian Government Department of Agriculture, Fisheries and Forestry (DAFF); the
Forest Research Institute Malaysia (FRIM); The United States Department of Agriculture (USDA)Forest Service; the International Tropical Timber Organization (ITTO); the United Nations Food and
Agriculture Organization (FAO); and all the other agencies, for their financial as well as in-kind
contributions to APAFRI.
6. AGENDA ITEM 2.5: Other Businesses
Bioversity International (BI) moved a motion of inserting the following into Clause 1 of Article XII:
“If the member institution hosting the Secretariat has not been elected a member of the Executive
Committee, this member institution shall be made an ex-officio member of the Executive
Committee.”
7
The amended Clause 1 of Article XII will read as:
“The Executive Committee shall comprise a Chairperson, Vice-Chairperson and six members
elected at the General Assembly from among the members by ballot of all member institutions.
The immediate Past Chairperson shall continue as an ordinary member for another term. In the
event that the Chairperson has been elected for a second term, the Immediate Past Chairperson
shall continue as an ordinary member for a second term. If the member institution hosting the
Secretariat has not been elected a member of the Executive Committee, this member institution
shall be made an ex-officio member of the Executive Committee.”
Implication: This proposed amendment will improve the functioning of the Association and its
Secretariat by having better coordination and greater participation in the decision making.
Decision: CIFOR proposed, seconded by IFES, that the proposed amendment to Article XII
be adopted. The Executive Secretary explained that since APAFRI has registered with the
Registrar of Society Malaysia, the amendment will need to be forwarded to the Registrar of
Society Malaysia and will be in force thereafter.
ITC proposed that profiles of member institutions be maintained. The APAFRI‟s website has such a
compilation of member institutions profiles. The Secretariat will take appropriate actions to update
these profiles. The General Assembly was also informed of a Directory of Asia Pacific Forestry
Researchers maintained by APAFRI, which was initiated in 2004 with funding from USDA-FS.
Currently the Directory has over 800 entries, which is still far from complete. Continuous efforts
have been taken to increase the awareness of this Directory and invite more entries.
Dr Efransjah of CIFOR stressed that APAFRI must continuously reminding itself of maintaining its
relevancy to the forestry research fraternities, particularly to those in the Asia Pacific region. This
would then attract more institutions to join APAFRI, as well as contribute to some assurance of
continuous support from the donor agencies.
There were some discussions about improving communication and information dissemination. The
General Assembly had been informed that information and announcements of activities were
typically posted on APAFRI website. Emails were then sent to all members and colleagues on
APAFRI‟s mailing list, directing them to browse the website for more details. Briefs were also
typically sent out as attachments to these emails. The mailing list has been continuously updated
and expanded. The General Assembly supported the suggestion from Dr Alfredo Rabena of UNP,
that communication between the Secretariat and member institutions be further strengthened by
having the emails be sent to a focal point or nominated official representative of the member
institution, and he/she shall forward to his/her other colleagues.
Dr Park JungHwan (Korea FRI) informed the General Assembly about the upcoming IUFRO World
Congress in August 2010 in Seoul, Korea. He suggested that this would be a golden opportunity for
APAFRI to further uplift its profile, and would like to see activities/events supported/organized by
APAFRI including putting up a display booth during this once-in-five-year premier global forestry
research event. The General Assembly was informed that the Secretariat has already received at
least three enquiries on the possibility of jointly organizing technical sessions/side events on the
topics of forest genetic resources, wood processing and forest invasive species. The Secretariat
would step up the discussions and also actively looking for sponsors.
7. AGENDA ITEM 3.1: DISSOLVING OF CURRENT EXECUTIVE COMMITTEE
The Chairman explained that, in accordance with Article XII of the constitution, Executive
Committee members who have already served two terms would not be eligible for re-election. The
current EC members are:
8
Chairperson
Vice Chairperson
Immediate Past
Chairperson
Members (up to 6)
Mr Sarath Fernando
Dr Nur Masripatin
Datuk Dr Abdul Razak Mohd Ali
/ Dato‟ Dr Abd Latif Mohmod
Dr.Xiao Wenfa
Dr Park JungHwang
Prof Dr Mohd Hamami Sahri
/Assoc. Prof Dr Awang Noor Abd Ghani
Dr Percy Sajise
/ Dr Leocadio Sebastian
Dr CN Pandey
Mr Nalish Sam / Mr Roy Banka
/Prof Simon Saulei
* not eligible for re-election
FD, Sri Lanka
FORDA, Indonesia
FRIM, Malaysia
RIF*, CAF, China
KFRI*, Korea
UPM, Malaysia
Bioversity International
IPIRTI, India
FRI, PNG
He expressed his appreciation to the Executive Committee members for their contributions and
support during the term of office. He then declared that the term of the present committee
terminated and the committee dissolved. As a token of appreciation, he presented a pewter plaque
to each one of them. A pewter plaque was also presented to the former Executive Secretary, Dr
Daniel Baskaran, for his contributions to APAFRI.
8. AGENDA ITEM 3.2: ELECTION OF EXECUTIVE COMMITTEE 2009–2012
When the General Assembly resumed after a brief coffee break, the current Executive Secretary,
proceeded with the election of the new Executive Committee for 2009–2012.
For the post of Chair of the Executive Committee, UPM nominated FRIM and the nomination was
seconded by STA. Since there was no other nomination, the official representative of FRIM, Dato‟
Dr Abd Latif Mohmod shall serve as the Chair of the APAFRI Executive Committee 2009–2012.
ICFRE was nominated by IFES to be the Vice-chair, and the nomination was seconded by ITC. As
ICFRE was the only one nominated for this post, it was accepted that the official representative of
ICFRE, Dr GS Rawat, shall serve as Vice-chair of the APAFRI Executive Committee 2009–2012.
Two member institutions, RITF and FFPRI, were nominated to the position of Executive Committee
Member representing the East Asian sub-region. Voting by show of hands elected FFPRI, which
was represented by Dr Isamu Okochi.
Three member institutions, UPM, FORDA and ERDB, were nominated for the position of Executive
Committee Member representing the Southeast Asian sub-region. Dr Aida Baja-Lapis, representing
ERDB, was elected from voting by show of hands.
PNG FRI was the only nomination for the position of Executive Committee Member representing
the Pacific sub-region. Prof Simon Saulei, representing PNG FRI shall therefore be the Executive
Committee Member representing the Pacific sub-region in the APAFRI Executive Committee 2009–
2012.
Likewise, IFES was the only nomination for the position of Executive Committee Member
representing the South Asian sub-region. Prof M Al Amin, representing IFES, shall then be a
member of the APAFRI Executive Committee 2009–2012.
There were four nominations, UPM, FORDA, BI and RITF, for the remaining two positions in the
Executive Committee. Show of hands voted in RITF, represented by Dr Xu Daping; and FORDA,
represented by Dr Putera Parthama.
9
The new Executive Committee of the Association for 2009–2012 elected by the Fifth General
Assembly is per Annex VI.
9. AGENDA ITEM 3.3: APPOINTMENT OF INTERNAL AUDITORS 2009–2012
Dr Efransjah of CIFOR and Assoc. Prof Dr Awang Noor Abd Ghani of UPM were unanimously
elected to be the Internal Auditors 2009–2012.
10. ADDRESS BY INCOMING CHAIRMAN
Dato‟ Dr Abd Latif Mohmod thanked the members present for electing FRIM as the Chair of
APAFRI Executive Committee 2009–2012. As Director General of FRIM, he promised, with the
endorsement from the governing board: the Malaysian Forestry Research and Development Board
and FRIM‟s top management, to continue hosting and further strengthening the APAFRI
Secretariat. In so doing, he would strive to uplift the recognition of APAFRI‟s contributions by the
Malaysian Government, as well as the Governments in the Asia and Pacific region. He stressed the
importance of collaboration and cooperation among all member institutions in APAFRI‟s future
activities. He would welcome positive criticisms and remarks to assist him in improving the
performance of APAFRI in the next three years. Last but not least, he also thanked the past
Chairmen: former Director General Datuk Dr Abdul Razak Mohd Ali of FRIM and Mr Sarath
Fernando, Conservator General of Forests Sri Lanka, for their contributions in moulding APAFRI to
its present status of a highly respected premier regional network for forestry research.
Concluding his address, he announced that he would retain Dr Sim Heok-Choh to continue serving
as Executive Secretary of APAFRI.
11. CLOSING BY EXECUTIVE SECRETARY
Dr Sim Heok-Choh, the Executive Secretary, thanked all present for making this General Assembly
a very successful and fruitful gathering of members. He also thanked the new Chairman for having
the confidence in retaining him as the Executive Secretary of APAFRI, and looking forward to work
closely with the new Executive Committee. He further pledged to continuously improving the
services that the Secretariat could provide to the members.
With these notes, he declared the Fifth General Assembly of APAFRI adjourned.
4 October 2009
Hotel Istana
ANNEX I
ATTENDANCE
AT THE FIFTH GENERAL ASSEMBLY
13
ATTENDANCE AT THE FIFTH GENERAL ASSEMBLY
4 October 2009
Hotel Istana
001 PNG-FRI
Prof Simon Saulei
Papua New Guinea Forest Research Institute
P.O. Box 314, LAE 411, Morobe Province
Papua New Guinea
Tel: 675 472 4188/675 472 0408
Fax: 675 472 4357
Email: [email protected]; [email protected]
002 CIFOR
Dr. Efransjah
Center for International Forestry Research
P.O. Box 6596 JKPWB, Jakarta 10065
Indonesia
Tel: 62 251 622 622
Fax: 62 251 622 100
Email: [email protected]
004 IPIRTI
Dr. C.N. Pandey
Indian Plywood Industries Research and Training Institute
Post Bag No. 2273, Tumkur Road, Bangalore – 560 022
India
Tel: 91 80 28394341 (D)/ 28394231-32-33 (G)
Fax: 91 80 28396361
006 FFPRI
Dr. Isamu Okochi
Forestry and Forest Products Research Institute
1 Matsunosato, Tsukuba, Ibaraki 305-8687
Japan
Tel: 81 29 829 8102
Fax: 81 29 873 3795
007 FSIV
Dr. Nguyen Hoang Nghia
Forest Sciences Institute of Viet Nam
Dong Ngac, Tu Liem, Ha Noi
Viet Nam
Tel: 84 4 838 9031/9923
Fax: 84 4 838 9722
008 ITC
Dr. H D Kulkarni
ITC Limited-PSPD, Sarapaka-507 128
Khammam District, Andhra Pradesh
India
Tel: 91 40 27846566 Handphone: 09849496020
Fax: 91 40 27842997
14
009 ICFRE
Dr GS Rawat
Indian Council of Forestry Research & Education
Dehradun, Uttarakhand
India
Tel: 91-135-2759382
Fax: 91-135-2757775
010 UPM
Dr. Awang Noor Abd Ghani
Faculty of Forestry, Universiti Putra Malaysia
43400 UPM Serdang, Selangor
Malaysia
Tel: 603 89467171
Fax: 603 89432514
011 FRIM
Dato' Dr Abd Latif Mohmod
Forest Research Institute Malaysia
52109 Kepong, Selangor Darul Ehsan.
Malaysia
Tel: 603 62797822
Fax 603 62804624
015 ERDB
Dr Aida Baja-Lapis
Ecosystems Research & Development Bureau
College 4031, Laguna
Philippines
Tel: 639182898345
Fax: 63495362850
016 TFRI
Dr. Lin Kuo-chuan
Taiwan Forestry Research Institute
53 Nanhai Road, Taipei
Taiwan
Tel: 886 2 2303 9978
Fax: 886 2 2337 8532
017 NTU
Prof Wang Ya-Nan
School of Forestry and Resource Conservation
National Taiwan University
No 1 Sec. 4 Roosevelt Road, Taipei 106
Taiwan
Tel: 886 49 2642181
Fax: 886 49 2641184
018 IFES
Prof Dr M Al Amin
Institute of Forestry & Environmental Sciences
Chittagong University, 4331 Chittagong
Bangladesh
Tel: 8801819820184
Fax: 88031726310
15
021 FD SL
Mr. Sarath Fernando
Forestry Department
P.O. Box 3, Battaramulla, Colombo
Sri Lanka
Tel: 94 11 2866616
Fax: 94 11 2866633
Email: [email protected], [email protected]
024 FD Fiji
Mrs. Sanjana Devi Lal
Forestry Department
P.O. Box 2218, Govt. Bldgs, Suva
Fiji
Tel: 679 3322311/3322389
Fax: 679 3320380
025 KFRI
Dr Park Jung-Hwan
Korea Forest Research Institute
207 Cheongyangni-2 dong dongdaemun-gu
Seoul, 130-712
Korea
Tel: 82 2 961 2562
Fax: 82 2 961 2589
027 UPLB
Dr Enrique L. Tolentino Jr
College of Forestry and Natural Resources, University of the Philippines Los Baños
College, Laguna 4031
Philippines
Tel: 63 49 5362557
Fax: 63 49 5365314
029 RIF CAF
Dr Jiang Zeping
Research Institute of Forestry, Chinese Academy of Forestry
Beijing 100091
People‟s Republic of China
Tel: 86 10 62888862
Fax: 86 10 62872015
031 KU
Assoc Prof Uthaiwan Sangwanit
Kasetsart University
50 Phahonyothin Road, Lat Yao Subdistrict, Jatujak District, Bangkok 10900
Thailand
Tel: 66-2-579-0176 ext. 520 Mobile tel. 66-81-726-1867 Fax: 66-2-942-8107
036 JIRCAS
Dr Tadao Gotoh
Japan International Research Centre for Agricultural Sciences
1-1, Ohwashi, Tsukuba, Ibaraki, 305-8686
Japan
Tel: 81 29 838 6309
Fax: 81 29 838 6654
16
039 FA Cambodia
Chann Sophal
Forestry Administration
Forestry Research, Education and Wildlife Institute
40 Preah Norodom Blvd, Phnom Penh 12205
Cambodia
Tel: 855 23 214651
Fax: 855 23 212201
040 FORDA
Dr Putera Parthama
Forestry Research and Development Agency
Ministry of Forestry
Gedung Manggala Wanabakti, Block 1, 4th Floor
Jl. Gatot Subroto, Jakarta 10270
Indonesia
Tel: 62 21 573 7945/0398/4333
Fax: 62 21 572 0189
041 SFRI
Dr RK Pandey
State Forest Research Institute
Polipathar, Jabalpur 482 008
India
Tel: 91 761 2666529, 2669035 Fax: 91 761 2661304
043 STA
Dr. Peter C.S. Kho
Sarawak Timber Association
11th Floor, Wisma STA
26 Jalan Datuk Abang Abdul Rahim
93450 Kuching, Sarawak
Malaysia
Tel: 6082 332222
Fax: 6082 487888
046 NLU
Dr. Pham Trinh Hung
Faculty of Forestry
Nonglam University of Ho Chi Minh City
Thu Duc District, Ho Chi Minh City
Viet Nam
Tel: 848 838963352
Fax: 848 838960713
049 UNP
Dr Alfredo Rabena
University of Northern Philippines
UNP,Tamag, Vigan City, Ilocos Sur 2700
Philippines
Tel: 0917 202 7696
Fax: 63 77 722 2810
17
053 GMU
Dr Sapto Indrioko
Faculty of Forestry, Gajah Mada University
Yogyakarta 55281
Indonesia
Tel: 62-274-512102
Fax: 62-274-550541
056 RITF
Dr Xu Daping
Research Institute of Tropical Forestry
Chinese Academy of Forestry
Longdong, Guangzhou 510520
China
Tel: 86 20 87033463
Fax: 86 20 87031622
060 BI
Dr. Leocadio Sebastian
Asia, the Pacific and Oceania Region (APO)
Bioversity International
Regional Office for Asia, the Pacific and Oceania
P.O. Box 236, UPM Post Office, Serdang 43400, Selangor Darul Ehsan
Malaysia
Tel: 603 8942 3891
Fax: 603 8948 7655
063 FRC Laos
Mr Somphachan Vongphasouran
Forest Research Centre
Phonethong Village, Nasaythong District
Vientiane Capital PO Box: 7174
Laos PDR
Tel: 856 30 5257894
Fax: 856 21 770093, 21 770074
064 RIFEEP
Dr. Xiao Wenfa
Research Institute of Forest Ecology, Environment and Protection
Chinese Academy of Forestry, Wanshou Shan
Beijing 100091
People's Republic of China
Tel: 86 10 62888688
Fax: 86 10 62884972
Observers
Dr. Simmathiri Appanah
Regional Office for Asia and the Pacific
United Nations Food and Agriculture Organization
39 Phra Athit Road, Bangkok 10200, Thailand
Tel: 66 2 6974136
Fax: 66 2 6974445
18
Dr Susumu Kurinobu
Forestry and Forest Product Research Institute
Forest Tree Breeding Center
3809-1 Ishi, Juo, Hitachi, Ibaraki 319-1301
Japan
Tel: 81 294 397000
Fax: 81 294 397352
Prof Dr Mohd Hamami Sahri
Universiti Putra Malaysia (UPM)
Malaysia
Tel: 603 89467171
Fax: 603 89432514
Mr Cenon Padolina
Forests &Trees Programme
Land Resources Division
Secretariat of the Pacific Community
Suva, Fiji
Mr Oudara Souvananvong
United Nations Food and Agriculture Organization
00100 Rome, Italy
Tel: 39 0657054750
Fax: 39 0657055137
4 October 2009
Hotel Istana
ANNEX II
THE APPROVED AGENDA
21
THE ASIA PACIFIC ASSOCIATION OF
FORESTRY RESEARCH INSTITUTIONS
4 October 2009
1400–1800
PROGRAMME
1.0
Opening Remarks: Mr Sarath Fernando
2.0
Agenda for Discussion
2.1
2.2
2.3
2.4
2.5
Adoption of Agenda
Approval of the Minutes of the Fourth General Assembly
Matters Arising from the Minutes
Chairperson‟s Report
Other Businesses
3.0
Dissolving of Current Executive Committee and Electing the New Committee
3.1
Presentation of Tokens of Appreciation to Current Members of Executive
Committee
3.2
Election of New Executive Committee
3.3
Appointment of Internal Auditors
4.0
Address by Incoming Chairperson
5.0
Closing Remarks
4 October 2009
Hotel Istana
ANNEX III
MINUTES OF
THE FOURTH GENERAL ASSEMBLY
25
Fourth General Assembly
31 July 2006
Hotel Dynasty, Kuala Lumpur, Malaysia
1. INTRODUCTION
The Fourth General Assembly of the Asia Pacific Association of Forestry Research Institutions
(APAFRI) was held on 31July 2006. A list of participants who attended the meeting is attached as
Annex III.A.
Opening Remarks
Dato‟ Dr Abdul Razak Mohd Ali, Chairman of the current Executive Committee, welcomed all the
participants, especially representatives of member institutions, and called upon them to participate
actively and to contribute inputs for the further development of APAFRI.
The Chairman thanked the current Executive Committee, of which all members were present at this
General Assembly: Dr Ramon A. Razal, of University of Philippines Los Baños (UPLB) (the Vice-chair),
and members: Prof Dr. Yusuf Sudo Hadi of Agriculture Institute of Bogor (IPB) Indonesia, Dr Russell
Haines of Australian Centre for International Agricultural Research (ACIAR), Dr Xiao Wenfa of Research
Institute of Forest Ecology Environment and Protection (RIFEEP) China, and Dr Park JungHwan of
Korea Forest Research Institute (KFRI).
He then introduced, one by one, the official representatives of the member institutions present at this
General Assembly. He was extremely pleased to note that there were representatives from three
member institutions in the Pacific at this General Assembly: Nalish Sam from the Papua New Guinea
Forest Research Institute (PNG-FRI), Inoke Wainiqolo from Forest Department of Fiji (FD-Fiji) and Nixon
Denmark form the Forest Department of Solomon Islands (FD-SI). This is a record in APAFRI‟s history!
He also welcomed all the others who were present as observers.
The Chairman reported that the membership of APAFRI had reached 64 institutional members and
seven affiliate/individual members. However, only about 40 of these members were actively involved in
APAFRI activities over the years.
He concluded his opening remarks by thanking all who have made this General Assembly possible,
specifically to ACIAR for its financial contribution, and also the Secretariat of Pacific Community (SPC)
for supporting the participation of members from the Pacific.
2. AGENDA ITEM 1: ADOPTION OF AGENDA
The adoption of agenda was proposed by Dr Percy Sajise from the International Plant Genetic
Resources Institute (IPGRI) and seconded by Dr Petrus Gunarso of the Centre for International Forestry
Research (CIFOR).
3. AGENDA ITEM 2: APPROVAL OF THE MINUTES OF THE THIRD GENERAL ASSEMBLY
The Chairman requested all present to go through the rather voluminous document and propose
the acceptance of the minutes of the past General Assembly. As there were no queries, Mr. Sarath
26
Fernando of the Forest Department of Sri Lanka (FD-SL) then proposed that the minutes of the
Third General Assembly be accepted. His proposal was seconded by a number of those present.
4. AGENDA ITEM 3: MATTERS ARISING FROM THE MINUTES
The Chairman pointed out that the matters arising from the minutes of the Third General Assembly
are as listed on page 65 of the Agenda and Supporting Documents.
The amendments proposed and approved during the Third General Assembly have received
endorsement from the Malaysian Registrar of Society (since APAFRI is registered in Malaysia) and
incorporated into the new edition of the Constitution. Copies of this new edition have been
distributed to all member institutions, as well as uploaded onto APAFRI‟s website (www.apafri.org)
since early 2004. Additional copies were also given out to all present at this General Assembly.
5. AGENDA ITEM 4: CHAIRMAN'S REPORT
The Chairman presented the General Assembly with the report that outlines the activities and
programmes for the past three years. During the three-year period, the Executive Committee has
met twice. The minutes of the Eleventh Executive Committee meeting on 9 August 2005 in
Brisbane are appended together in the report. The Twelfth meeting was held in the morning of 31
July 2006, so its minutes could only be available later.
He then continued to discuss the financial report. He explained to the assembly that the incomes
had dropped fairly drastically because of the decrease in contributions, especially from traditional
sources such as FAO, over the past three years. Incomes during 2005 had increased slightly as
compared to 2004, because of a sizeable contribution from USDA to carry out a number of
activities in 2005/6. To a question about the ITTO fund for the forest genetic project, the Chairman
explained that ITTO project fund is managed by FRIM, as FRIM is the Executing Agency. APAFRI,
together with IPGRI, are collaborating agencies in the project and would draw from the fund to carry
out project related activities. As such the ITTO fund could not be reflected in the APAFRI accounts.
Before moving on to the next agenda, the Chairman thanked USDA-Forest Service, ASEAN-Korea
Environmental Cooperation Project (AKECOP), ACIAR, ITTO, FAO, FRIM, and all the other
agencies, for their financial support to APAFRI.
6. AGENDA ITEM 5: AMENDMENTS TO CONSTITUTION
The Chairman requested the Executive Secretary to brief the Assembly on the proposed
amendments of the constitution.
The Executive Secretary explained that two articles of the Constitution were to be amended with
respect to new clauses and the implications. Details of the two proposed amendments to the
constitution are as follows:
a. Amendment to Article VII
The proposed amendment is to revise the membership subscriptions.
th
Decision: The Chairman declared that the Executive Committee, during its 12 Meeting in
the morning, had decided to withdraw this proposed amendment to Article VII, as this
proposal to revise the subscriptions was deemed to be too premature at this stage.
27
b. Amendment to Clause 1 of Article XII
Insert the following into Clause 1 of Article XII:
“In the event that the Chairperson has been elected for a second term, the Immediate Past
Chairperson shall continue as an ordinary member for a second term.”
The amended Clause 1 of Article XII will read as:
“The Executive Committee shall comprise a Chairperson, Vice-Chairperson and six members
elected at the General Assembly from among the members by ballot of all member institutions. The
immediate Past Chairperson shall continue as an ordinary member for another term. In the event
that the Chairperson has been elected for a second term, the Immediate Past Chairperson shall
continue as an ordinary member for a second term.”
Implication: This proposed amendment will improve the functioning of the Association by providing
continuity and greater participation in the decision making.
Decision: Dr. Percy Sajise proposed, seconded by Mr. Sarath Fernando, that the proposed
amendment to Article XII be approved. The Chairman explained that since APAFRI has
registered with the Registrar of Society Malaysia, the amendment will need to be forwarded
to the Registrar of Society Malaysia and will be in force thereafter.
7. AGENDA ITEM 6: OTHER BUSINESSES
Dr Chao JT, Taiwan Forest Research Institute (TFRI), tabled a proposal seeking support from
APAFRI to organize the IUFRO All Division 5 Conference scheduled for 2007 in Taiwan. The
General Assembly decided that since APAFRI is a chapter of IUFRO, and the conference would be
held in Asia and hosted by a member institution, APAFRI should provide as much assistance as
possible towards the organizing of this conference. APAFRI Secretariat could serve as a
promotion/announcement channel, and assist in disseminating information and distributing
brochures regarding the conference to attract more participants to this conference. The General
Assembly however decided that APAFRI would not contribute the USD30 000 requested. Instead
the APAFRI Secretariat would support the participation of APAFRI members to this conference up
to a maximum of USD3000, and also collaborate closely with the organizers to solicit funds from
other donor agencies.
Dr Percy Sajise, IPGRI, raised the issue of the location of the APAFRI Secretariat. He stressed the
importance of having the Secretariat located permanently at a decided location, and not moving
frequently, to eliminate the disruption of efficient and effective services provided to the members.
He thus would like to propose that the APAFRI Secretariat shall remain in FRIM regardless of who
would be elected Chairperson of APAFRI. The General Assembly unanimously approved this
proposal. Dr Percy Sajise further moved the motion of getting FRIM‟s commitment to continue
hosting the Secretariat regardless of who would be elected Chairperson. The current Chairman,
Dato‟ Dr Abdul Razak, who is also the current Director General of FRIM, replied that he would need
to table a proposal seeking approval from FRIM‟s Board to continue hosting the APAFRI
Secretariat regardless of whether FRIM would be elected the chair of APAFRI.
8. AGENDA ITEM 7:ELECTION OF THE EXECUTIVE COMMITTEE
The Chairman explained that, in accordance with Article XII of the constitution, Executive
Committee members who have already served two terms would not be eligible for re-election. The
current EC members are:
28
Chairman:
Vice Chairman:
Members:
Dato‟ Dr Abdul Razak Mohd Ali – FRIM
Dr Ramon A. Razal – UPLB
Dr Russell Haines – ACIAR
Dr Yusuf Sudo Hadi – IPB
Dr Xiao Wenfa – RIFEEP
Dr Park Jung-Hwan – KFRI
He expressed his appreciation to the Executive Committee members for their contributions and
support during the term of office. He then declared that the term of the present committee
terminated and the committee dissolved. As a token of appreciation, he presented a pewter plaque
to each one of them. A pewter plaque was also presented to the Executive Secretary, Dr Daniel
Baskaran, for his contributions to APAFRI.
When the General Assembly resumed after a brief coffee break, the Immediate Past Chairman,
Dato‟ Dr. Abdul Razak Mohd Ali, assumed the chair and proceeded with the election of the new
Executive Committee for 2006–2009.
There were two nominations for the post of Chairperson:
1. Mr. Sarath Fernando (FD-SL) – nominated by Dr Chao JT (TFRI) and seconded by Prof Dr
Hamami (UPM); and
2. Dr Kazuhiro Ishizuka (FFPRI) – nominated by Dr Muh Yusram (IPB) and seconded by Dr
Mahmud Sudin (UMS).
However, Dr Ishizuka had subsequently decided to decline being nominated. Mr. Sarath Fernando
therefore was unanimously declared the new Chairman for the APAFRI Executive Committee
2006–2009.
Dr Nur Masripatin (FORDA) and Dr Waidi Sinun (RB-YS) were nominated for the post of Vice-chair.
The General Assembly, by show of hands, elected Dr Nur Masripatin (FORDA) to be the Vice-chair
of APAFRI Executive Committee 2006–2009.
The General Assembly agreed with the suggestion that four of the six ordinary members of the
Executive Committee shall be nominated to represent the four sub-regions, namely the East Asia,
South East Asia, the Pacific and the South Asia. The remaining two ordinary members can be from
any sub-regions. The followings were nominated for ordinary members:
Candidate
Dr Xiao Wenfa (RIFEEP)
Mr. Nalish Sam (FRI-PNG)
Dr Mohd Hamami Sahri (UPM)
Dr CN Pandey (IPIRTI)
Dr Park JungHwan (KFRI)
Dr Percy Sajise (IPGRI)
Proposed by
Dr Lu Mengzhu (RIF)
Dr Russell Haines (ACIAR)
Dr Percy Sajise (IPGRI)
Mr. Sarath Fernando (FD-SL)
Dato‟ Dr Abdul Razak (FRIM)
Mr. Sarath Fernando (FD-SL)
Dr Ramon Razal (UPLB) then proposed that the nomination be closed, and he was seconded by Dr
Petrus Gunarso of CIFOR. The Chair then declared that the above six candidates have all been elected
as ordinary members of the Executive Committee 2006–2009.
Four candidates, Dr Mahmud Sudin (UMS), Dr Kazuhiro Ishizuka (FFPRI), Dr Peter Kho (STA) and
Dr Petrus Gunarso (CIFOR), were nominated for the two positions of Internal Auditor. Dr Kazuhiro
Ishizuka (FFPRI) and Dr Petrus Gunarso (CIFOR) were elected by show of hands to be the Internal
Auditors, 2006–2009.
29
9. ADDRESS BY INCOMING CHAIRMAN
Mr. Sarath Fernando thanked the members present for electing him as the Chairman of APAFRI
Executive Committee 2006–2009. As one of the founding members, he was very pleased to note
that after 10 years, APAFRI has grown to the present size and had become a matured organization
that has attracted much attention at various international fora. He pledged to upkeep APAFRI‟s
visibility as an effective and active network of forestry research agencies in the region. He urged all
the Executive Committee members to assist him in guiding APAFRI Secretariat to continuously
improve services to members and in the process to attract more forestry agencies to join as
members of APAFRI. He also urged all members and their institutions to continue contributing to,
and supporting, the activities of APAFRI. Contributions and support form the members are crucial
to the smooth functioning of the Association. He also expressed his hope that the international and
regional agencies and private companies that have been contributing to the activities of APAFRI
over the past years, would continue to do so.
Concluding his address, he announced that he would like Dr Daniel Baskaran to continue serving
APAFRI as Executive Secretary.
10. CLOSING BY EXECUTIVE SECRETARY
Dr Daniel Baskaran, the Executive Secretary, thanked all present for making this General Assembly
a very successful and fruitful gathering of members. He also thanked the new Chairman for having
the confidence in the present Secretariat of APAFRI, and looking forward to work closely with the
new Executive Committee. He further pledged to continuously improving the services that the
Secretariat could provide to the members.
With these notes, he declared the Fourth General Assembly of APAFRI adjourned.
30
Annex III.A
ATTENDANCE AT THE FOURTH GENERAL ASSEMBLY
Mr. Nalish Sam
Papua New Guinea Forest Research Institute (PNG-FRI)
P.O. Box 314, LAE 411, Morobe Province
Papua New Guinea
Tel: 675 472 4188/675 472 0408
Fax: 675 472 6572
Dr. Petrus Gunarso
Center for International Forestry Research (CIFOR)
P.O. Box 6596 JKPWB, Jakarta 10065
Indonesia
Tel: 62 251 622 622
Fax: 62 251 622 100
Mr. C.N. Pandey
Indian Plywood Industries Research and Training Institute (IPIRTI)
Post Bag No. 2273, Tumkur Road, Bangalore – 560 022
India
Tel: 91 80 28394341 (D)/ 28394231-32-33 (G)
Fax: 91 80 28396361
Mr. Nixon Denmark
Forestry Department
P.O. Box G24, Honiara
Solomon Islands
Tel: 677 24215
Fax: 677 24660
Dr. Kazuhiro Ishizuka
Forestry and Forest Products Research Institute (FFPRI)
1 Matsunosato, Tsukuba, Ibaraki 305-8687
Japan
Tel: 81 29 873 3423
Fax: 81 29 873 3795
Dr. Pham Quang Thu
Forest Science Institute of Vietnam (FSIV)
Dong Ngac - Tu Liem – Hanoi
Vietnam
Tel: 84 4 8362376
Fax: 84 4 8389722
Dr. H.D. Kulkarni
ITC Paperboards and Specialty Papers Division
ITC Limited-PSPD, Sarapaka-507 128
Khammam District, Andhra Pradesh
India
Tel: 91 40 27846566 Hand-phone: 09849496020
Fax: 91 40 27842997
31
Dr. Mohd Hamami Sahri
Universiti Putra Malaysia (UPM)
Malaysia
Tel: 603 89467171
Fax: 603 89432514
Dato' Dr Abdul Razak Mohd Ali
Forest Research Institute Malaysia (FRIM)
52109 Kepong, Selangor Darul Ehsan.
Malaysia
Tel: 603 62797822
Fax 603 62804624
Dr. Chao Jung-Tai
Taiwan Forestry Research Institute (TFRI)
53 Nanhai Road, Taipei
Taiwan
Tel: 886 2 2375 9304
Fax: 886 2 2375 7469
Dr. Md Ashraful Haque
Bangladesh Forest Research Institute (BFRI)
P.O. Box 273, Sholashahar, Chittagong 4000
Bangladesh
Tel: 880 31 681577 (Off)/681588 (Res)
Fax: 880 31 681566
Mr. Sarath Fernando
Forestry Department
„Sampathpaya‟, Rajamalwatta Road, P.O. Box 3, Battaramulla, Colombo
Sri Lanka
Tel: 94 11 2866616
Fax: 94 11 2866633
Dr. Russell Haines
Australian Centre for International Agricultural Research (ACIAR)
GPO Box 1571, Canberra ACT 2601
Australia
Tel: 61 2 6217 0500
Fax: 61 2 6217 0501
Mr. Inoke Wainiqolo
Department of Forestry, Ministry of Fisheries and Forestry
P.O. Box 2218, Government Buildings, Suva
Fiji
Tel: 679 3301 611
Fax: 679 3318 692
Dr. Park Jung-Hwan
Korea Forest Research Institute (KFRI)
207 Cheongyangni-2 dong, dongdaemun-gu
Seoul, 130-712
Korea
Tel: 82 2 961 2562
Fax: 82 2 961 2589
32
Dr. Ramon A. Razal
College of Forestry and Natural Resources
University of the Philippines Los Banos, College
Laguna 4031, P.O. Box 132
Philippines
Tel: 63 49 536 3996
Fax: 63 49 536 3206
Dr. LU Mengzhu
Research Institute of Forestry
Chinese Academy of Forestry
Beijing 100091
People‟s Republic of China
Tel: 86 10 62888862
Fax: 86 10 62872015
Dr. Vijak Chimchome
Kasetsart University
50 Phahonyothin Road, Lat Yao Sub-district, Bangkok 10900
Thailand
Tel: 66 2 579 0170
Fax: 66 2 561 4246
Mr. Jaffirin Lapongan
Forest Research Centre, Sepilok
Sabah Forestry Department
P.O. Box 1407, 90715 Sandakan, Sabah
Malaysia
Tel: 6089 537178
Fax: 6089 531068
Dr. Nur Masripatin
Forestry Research and Development Agency (FORDA)
Gedung Manggala Wanabakti, Block 1 4th Floor
Indonesia
Tel: 62 21 573 7945/0398/4333
Fax: 62 21 572 0189
Dr. Peter C.S. Kho
Sarawak Timber Association (STA)
11th Floor, Wisma STA, 26 Jalan Datuk Abang Abdul Rahim
Malaysia
Tel: 6082 332222
Fax: 6082 487888
Dr. Joseph Jawa Kendawang
Sarawak Forest Department
Wisma Sumber Alam, Jalan Stadium, Petra Jaya
Malaysia
Tel: 6082 319140
Fax: 6082 441240
33
Dr. Waidi Sinun
Yayasan Sabah Group
Research and Development Division, Yayasan Sabah Group
Level 12, Tun Mustapha Tower
P.O. Box 11622, 88817 Kota Kinabalu, Sabah
Malaysia
Tel: 6088 326300 (ext. 1468)
Fax: 6088 326558
Dr. Dang Dinh Boi
Nonglam University of Ho Chi Minh City (formerly UAF)
Linh Trung Ward, Thu Duc District, Ho Chi Minh City
Vietnam
Tel: 84 8 897 4606 / 888 9607
Fax: 84 8 896 1707 / 896 0713
Dr. Mahmud Sudin
Universiti Malaysia Sabah (UMS),
Locked Bag 2073, 88999 Kota Kinabalu, Sabah
Malaysia
Tel: 6088 320000 ext. 8881/8880
Fax: 6088 435214
Prof. Dr. Yusof Sudo Hadi
Faculty of Forestry, Bogor Agricultural University
Jl. Lingkar Akademik, Kampus IPB Dermaga
P.O. Box 168, Bogor 16001
Indonesia
Tel: 62 251 621 677
Fax: 62 251 621 256
Dr. Percy E. Sajise
International Plant Genetic Resources Institute (IPGRI)
Regional Office for Asia, the Pacific and Oceania
P.O. Box 236, UPM Post Office, Serdang 43400, Selangor Darul Ehsan
Malaysia
Tel: 603 8942 3891
Fax: 603 8948 7655
Dr. Xiao Wenfa
Research Institute of Forest Ecology, Environment and Protection
Chinese Academy of Forestry, Wanshou Shan
Beijing 100091
People's Republic of China
Tel: 86 10 62888688
Fax: 86 10 62884972
Dr. Ir. Muh. Yusram Massijaya, MS
Bogor Agricultural University
Jl. Lingkar Akademik, Kampus IPB Dermaga
P.O. Box 168, Bogor 16001
Indonesia
Tel: 62 251 621677
Fax: 62 251 621256
34
Mr. Agus Tampubolon
Forestry Research and Development Agency (FORDA), Ministry of Forestry
Gedung Manggala Wanabakti, Block 1 4th Floor
Indonesia
Tel: 62 21 573 7945/0398/4333
Fax: 62 21 572 0189
Mr. S.N. Rao
ITC Ltd., PSPD. Hydbad.
106, Sardar Patel Road
Secunderabad – 500003
India
Tel: 91 40 27846566
Prof. Dr. Aminuddin Mohamed
Universiti Malaysia Sabah (UMS)
School of International Tropical Forestry (SPTA)
Locked Bag 2073, 88999 Kota Kinabalu, Sabah
Malaysia
Tel: 6088 320000 ext. 8881/8880
Fax: 6088 435214
4 October 2009
Hotel Istana
ANNEX IV
MATTERS ARISING
FROM
THE MINUTES OF FOURTH GENERAL ASSEMBLY
37
Matters Arising from the Minutes of the Fourth General Assembly
AGENDA ITEM 1: ADOPTION OF THE AGENDA
No matter arising
AGENDA ITEM 2: APPROVAL OF THE MINUTES OF THE 3RD GENERAL ASSEMBLY
Amendments incorporated in the revised minutes.
AGENDA ITEM 3: MATTERS ARISING FROM THE MINUTES
No matter arising
AGENDA ITEM 4: CHAIRMAN‟S REPORT
No matter arising
AGENDA ITEM 5: AMENDMENTS TO THE CONSTITUTION
Amendments to the Constitution had been submitted and approved by the Registrar of Society
in Malaysia. Copies of the amended Constitution have been distributed and an electronic file
has also been posted on APAFRI‟s official website (www.apafri.org) right after the previous
General Assembly. Copies are also available during the Fifth General Assembly.
AGENDA ITEM 7: OTHER BUSINESS
APAFRI contributed USD3000 to the IUFRO All Division 5 Conference, 29 Oct – 2 Nov 2007,
for supporting APAFRI members to this conference, as approved during the Third General
Assembly. Responding to request, APAFRI would contribute a maximum of USD3000 to an
event organized by member institution. This has been a typical practice that APAFRI has
adopted for the past many years.
A proposal tabled by the Secretariat to the FRIM‟s Board for continuing hosting of APAFRI
Secretariat regardless of whether FRIM holds the Chairmanship of APAFRI Executive
Committee, had received the approval from FRIM‟s Board during its meeting on 15 Sep 2006.
4 October 2009
Hotel Istana
ANNEX V
CHAIRPERSON’S REPORT
41
With a vision to be recognized as a dynamic, strong and self-reliant forestry research association in the
Asia Pacific region, APAFRI aims to promote and assist in the development of the regions‟ scientific
research and development culture and capacity.
I am please to report that over the past three years, your current Executive Committee has continued
with important steps on the road to making APAFRI a self-reliant, regionally and internationally
recognized organization.
The followings summarized APAFRI‟s activities since the last General Assembly in July 2006.
A. Conferences, Workshops and Project’s activities
In Year 2006
1. Asia Pacific Forest Invasive Species Network Workshop on Early Warning Systems, 21–24
February 2006, Kerala, India. (APAFRI, USDA FS, Kerala Forest Research Institute, FAO).
2. APFORGEN All National Coordinators‟ Meeting and Workshop, 15–16 April 2006, Dehradun,
India. (APAFRI & IPGRI)
3. Training workshop on forest biodiversity, 5–16 June 2006, Kuala Lumpur, Malaysia. (IPGRI,
APAFRI & FRIM)
4. Conference on Urban Forestry, 6–8 June 2006, Kuala Lumpur, Malaysia. (FRIM & APAFRI)
5. APAFRI Fourth General Assembly, 31 July 2006, Kuala Lumpur, Malaysia (APAFRI)
6. International Agroforestry Conference, 1–2 Aug 2006, Kuala Lumpur, Malaysia. (FRIM, UPM
& APAFRI)
7. Eighth Pacific Rim Bio-based Composites Symposium, 20–23 Nov 2006, Kuala Lumpur,
Malaysia (FRIM, UPM & APAFRI)
In Year 2007
1. Regional Conference on Biodiversity Conservation in Tropical Planted Forests in SEA, 15–18
Jan 2007, Bintulu, Sarawak, Malaysia (Sarawak Forestry Corporation & APAFRI)
2. Asia-Pacific Forestry Sector Outlook Study: Meeting of National Focal Points, 31 Jan – 2 Feb
2007, Chiang Mai, Thailand (FAO & APAFRI)
3. Thirteenth APAFRI Executive Committee Meeting, 10 Mar 2007, Kuala Lumpur, Malaysia
(APAFRI)
4. Asia Pacific Forest Invasive Species Network (APFISN) Workshop on Developing Invasive
Species Management Plan, 8–10 May 2007, Kuala Lumpur, Malaysia (APAFRI, USDA FS
& FAO).
5. IUFRO-SPDC Training Workshop „ Working Effectively at the Interface of Forest Science and
Forest Policy‟, 4–8 June2007, Sabah, Malaysia (IUFRO-SPDC, GTZ and APAFRI)
6. APFORGEN training Workshop on Forest Biodiversity: Conservation and Management of
Forest Genetic Resources, 11–16 June 2007, Kuala Lumpur, Malaysia (APAFRI, Bioversity
International & FRIM)
7. Study Tour on Mangrove Forests in Malaysia, 3–7 Sep 2007, Malaysia (APAFRI & FRIM)
8. ITTO Funded Project on Forest Genetic Resources – Mid-Term Review, 5–7 Sep 2007,
Bogor, Indonesia (ITTO, FORDA & APAFRI)
9. International Workshop on Biological Control of Forest Invasive Species, 21–25 Sep 2007,
Beijing, China (CAF, APAFRI, USDA FS & FAO)
10. International Conference „The Future of Forests in Asia and the Pacific: Outlook for 2020‟ 16–
18 Oct 2007, Chiang Mai, Thailand (FAO)
11. IUFRO All Division 5 Conference, 29 Oct – 2 Nov 2007, Taipei (TFRI & IUFRO)
12. Conference on Forestry and Forest Products Research, 27–29 Nov 2007, Kuala Lumpur,
Malaysia (FRIM)
13. The Fourteenth APAFRI Executive Committee Meeting, 16 Dec 2007, Kunming, Yunnan
Province, China. (APAFRI)
42
14. International Conference on Sustainable Forest Management and Poverty Alleviation: Roles
of Traditional Forest-related Knowledge, 17–20 Dec 2007, Kunming, Yunnan Province,
China. (IUFRO, KFRI, FAO, CAF & APAFRI)
In Year 2008
1. A regional workshop for the implementation of the Voluntary Guidelines for Responsible
Management of Planted Forests, 21–24 Jan 2008, Chiang Mai, Thailand (FAO)
2. Seminar Rattan & Bamboo, 25–26 Mar 2008, Kuala Lumpur, Malaysia (FRIM & APAFRI)
3. Asia-Pacific Forest Invasive Species Network Workshop – Risk-based Targeted Surveillance
for Forest Invasive Species, 20–23 Apr 2008, Hanoi, Viet Nam (APAFRI, USDA FS & FAO)
4. Asia Pacific Forestry Week, 21–26 Apr 2008, Hanoi, Viet Nam (FAO)
5. Fifteenth APAFRI Executive Committee Meeting, 22 Apr 2008, Hanoi, Viet Nam (APAFRI)
6. Forestry Research and Education in a Changing World: Vision for Asia-Pacific Region, 24
Apr 2008, Hanoi, Viet Nam (ICFRE & APAFRI)
7. Introduction to Global Forest Information Service, 25 Apr 2008, Hanoi, Viet Nam (IUFRO)
8. Training Course for the Field Managers on FGR Conservation and Utilization, 7–11 July
2008, Kuala Lumpur, Malaysia (APAFRI, UPM, Bioversity International & FRIM)
9. State of the World Forest Genetic Resources (SOW FGR) Asia Pacific Meeting, 14–15 Oct
2008, Kuala Lumpur, Malaysia (FAO & APAFRI)
10. ASEAN Knowledge Network on Forests and Climate Change, 30–31 Oct 2008, Jakarta,
Indonesia (GTZ, FORDA & APAFRI)
11. Fire Management needs and actions in the ASEAN region – implementation of the Fire
Management Voluntary Guidelines, 10–13 Nov 2008, Pekanbaru, Indonesia (FAO & APAFRI)
12. Asia Pacific Forest Health Workshop – Forest Health in a Changing World, 1–3 Dec 2008,
Kuala Lumpur, Malaysia. (IUFRO, KFRI, FAO, CAF & APAFRI)
13. German Alumni Network Symposium – Close to Nature Forestry, 17–20 Dec 2008, Kuala
Lumpur, Malaysia (DAAD, FRIM & APAFRI)
In Year 2009
1. Second ASEAN Knowledge Network on Forests and Climate Change Meeting, 19–20 Feb
2009, Kuala Lumpur (GTZ, FORDA & APAFRI)
2. International Workshop on Restoration after Ice-snow Disaster and Forrest Health
Restoration, 27–28 May 2009, Lijiang China. (USDA, CAF & APAFRI)
3. Third ASEAN Knowledge Network on Forests and Climate Change Meeting, 13–15 July
2009, Jakarta, Indonesia (GTZ, FORDA & APAFRI)
4. Seventh Pacific Regional Wood Anatomy Conference, 3–5 Aug 2009, Kuala Lumpur,
Malaysia (UPM)
B. Seminars/Workshops/Meetings Attended
In Year 2006
1. UNFF 6, 12–17 Feb 2006, New York. (Executive Director)
2. Asia Pacific Forestry Commission 21st Session, 17–21 April 2006, Dehradun, India. (Chairman,
Executive Secretary and Executive Director)
3. Workshop on Ecological Information Management, 20–24 Feb 2006, Taipei. (Information
Officer)
4. „Keep Asia Green‟ Project Meeting, 8–10 June 2006, Bangkok, Thailand(Executive Secretary
and Executive Director)
5. Workshop on Regional Synthesis of Research Needs, 18–19 Aug 2006, Bangkok, Thailand.
(Executive Director)
6. Long-term Ecological Research (LTER) Network Meeting, 19–23 September 2006, Colorado,
USA. (Information Officer)
7. Third Forestry Forum Dialogue, 26–27Sep 2006, Beijing, China.(Executive Director)
8. Global Forest Information Service (GFIS) Training Workshop, 10–12 Oct 2006, Beijing, China
(Information Officer)
9. Expert Consultation on Agricultural Innovations: Linking Farmers to Market, 6–8 Nov 2006,
New Delhi, India. (Executive Director)
43
10. Ad Hoc Expert Group on Non Legally Binding Instrument (NLBI), 11–15 Dec 2006, New York,
USA.(Executive Director)
In Year 2007
1. Philippines National Forest Genetic Resources Consultative Workshop, 6 Feb 2007, Manila,
Philippines (Executive Secretary and Executive Director)
2. Country-Led Initiative in support of UN Forum on Forests, 13–16 Feb 2007, Bali, Indonesia.
3. Indonesian National Forest Genetic Resources Consultative Workshop, 1 Mar 2007, Bogor,
Indonesia (Executive Secretary and Executive Director)
4. Seventh Session of UNFF, 14–24 Apr 2007, New York, USA (Executive Director)
5. IUFRO Symposium „Challenges and Opportunities of Forest Research in the Policy-Making
Process‟, 29 May 2007, Beijing, China (Executive Director)
6. Sino-US Workshop on the Indicators of Forest Health and Restoration, 30–31 May 2007,
Beijing, China (Executive Director)
In Year 2008
1. National Workshop on Forest Genetic Resources Conservation and Management in Cambodia,
11 Feb 2008, Phnom Penh, Cambodia (Executive Secretary and Executive Director)
2. National Workshop on Forest Genetic Resources Conservation and Management in Myanmar,
26 Feb 2008, Yezin, Myanmar (Executive Secretary and Executive Director)
3. National Workshop on Forest Genetic Resources Conservation and Management in Thailand,
12 Mar 2008, Bangkok, Thailand (Executive Secretary and Executive Director)
4. National Workshop on Forest Genetic Resources Conservation and Management in Malaysia,
30 July 2008, Kuala Lumpur, Malaysia (Executive Secretary and Executive Director)
5. Asia Pacific Association of Agricultural Research Institutions General Assembly, 20–22 Oct
2008, Tsukuba, Japan. (Executive Director)
6. CAF 50th Anniversary and International Symposium of Heads of Forest Research Institutions,
27–28 Oct 2008, Beijing, China. (Executive Director)
7. Asia Pacific Forestry Commission executive Committee Meeting, 13–14 Nov 2008, Hua Hin,
Thailand. (Executive Director)
In Year 2009
1. COFO, 16–20 Mar 2009, Rome, Italy (Chairman)
2. UNFF8, 20 Apr – 2 May 2009, New York, USA (Executive Director)
C. Newsletters
1. Issue #18 (December 2006) printed and distributed out early January 2007.
2. Issue #19 (June 2007) printed and distributed out early July 2007.
3. Issue #20 (December 2007) printed and distributed out early January 2008.
4. Issue #21 (June 2008) printed and distributed in July 2008.
5. Issue #22 (December 2008) – e-Newsletter, posted on website in January 2009.
6. Issue #23 (June 2009) – e-Newsletter, posted on website in July 2009.
D. Asia Pacific Forest Genetic Resources Programme (APFORGEN)
- APAFRI has hosted the Secretariat for APFORGEN
- A website, www.apforgen.org, was launched in June 2004. It contains a whole range of
components, including the various publications that the programme has published thus far.
The web pages have since then undergone several major improvements, and the whole web
site was re-designed early 2006.
- Proposal submitted to ITTO on forest genetic resources conservation and management
approved in early 2006. Project has duration of three years starting February 2006, and was
extended for another year till January 2010.
- To date, all the seven participating countries in the ITTO project: Cambodia, India, Indonesia,
Malaysia, Myanmar, Philippines and Thailand, have had their national consultative
workshops.
44
E.
APFORGEN has produced various compilations of reports over the past years, some printed
and a few were on CDs. The ITTO project has published four reports.
Directory of Asia Pacific Forestry Researchers
This project is funded by USDA Forest Service in 2004 to compile a directory of forestry
researchers active in the Asia Pacific region.
- APAFRI Secretariat has continued to maintain the Directory till today using internal resources.
Currently the Directory has 800 entries.
-
F.
The Executive Committee
The Executive Committee met formally on four occasions during their mandate. The minutes
of these Meetings are attached to this report (Attachment 1).
- Three of the members had been replaced by their successors after their retirement from the
member institutions: Datuk Dr Abdul Razak Mohd Ali (Immediate Past Chairman) replaced by
Dato‟ Dr Abd Latif Mohmod who took over as the new Director General of FRIM since May
2008, Dr Leocadio Sebastian replaced Dr Percy Sajise who has retired from Bioversity
International, and Roy Banka (PNG FRI) replaced Nalish Sam who has taken leave for further
study.
-
G. APAFRI-UPM Educational CD on Wood Science
- APAFRI produced two educational CDs on wood science and technology as compiled by Dr
Jega Ratnasingam of University Putra Malaysia (UPM). Copies had been distributed to
members.
H. Office Administration
- APAFRI Financial Reports for years 2006, 2007 and 2008 have been prepared and audited by
an external professional accounting firm. Details are summarized in Attachment 2.
- FRIM has continued to host the Secretariat, which includes annual financial contribution of
RM10 000 (USD3000), office space and Internet connections. A senior researcher, with a
personal assistant, has also been assigned to be the full time administrator of the Secretariat.
I.
The Secretariat
- Dr Daniel Baskaran, the Executive Secretary since 2001, has left FRIM to join a private
foundation in December 2008. Executive Director Dr Sim Heok-Choh, who was assigned from
FRIM in 2002, had temporarily assumed also the responsibility as the Executive Secretary.
- The Secretariat‟s daily operations were administered with the assistance of Mrs Nor Azni
Jaafar (also assigned from FRIM since June 2008 replacing Mr Fakhrul Effendi Othman), Ms
Nazratul Raudzah Abd Rahman (who joined APAFRI in October 2002) and Ms Syuqiyah
Abdul Hamid (Information Officer, who joined APAFRI in June 2004).
J. Acknowledgements
- The achievements of the past three years would not be possible without the voluntary
contributions of many members. Many of the activities were successfully organized with
collaboration and in-kind contributions from member institutions. Your assistance and support
are acknowledged and thanked.
- The Executive Committee members have undertaken their responsibilities seriously and
supported the many decisions during the past three years.
- To our financial supporters: FAO, USDA-FS, Korea Forest Research Institute, GTZ, DAFF
Australia, and many others, your support and contributions are gratefully acknowledged and
we look forward to your continued support.
4 October 2009
Hotel Istana
ANNEX V
Attachment 1
Minutes of the Thirteenth, Fourteenth, Fifteenth and
Sixteenth Meetings
of
APAFRI Executive Committee 2006–2009
47
Attachment 1
MINUTES OF THE APAFRI EXECUTIVE COMMITTEE THIRTEENTH MEETING
Date
Time
Place
Attendance
Min 13.1
:
:
:
:
10 March 2007
0930 – 1200
Hotel Vistana Kuala Lumpur
As in Appendix I
Introduction
Action &
Information
Mr Sarath Fernando, the Chairman, welcomed all the Executive Committee members
and observers to the first meeting of the current Executive Committee. He expressed
his appreciation to all members who, despite the short notice and their individual busy
schedules, had come to Kuala Lumpur for this meeting. He conveyed apologies on
behalf of Dr Xiao Wenfa who was unable to come as he was scheduled to attend the
COFO meeting in Rome starting the following Monday.
Information
The Chairman noted that with a better representation of all the sub-regions in the
Executive Committee, he is confident that APAFRI could be an effective platform for
closer collaboration in forestry research among all the sub regions of the Asia Pacific.
The Chairman informed the meeting that an important achievement during the period
since the last General Assembly in July 2006, was the confirmation from FRIM‟s Board
that it would continue to host the Secretariat of APAFRI, as well as continuing with the inkind and financial contribution. He expressed gratitude, on behalf of APAFRI, to Dato‟ Dr
Abdul Razak, the Director General of FRIM and also the Immediate Past Chairman, for
this generous offer.
The Chairman also thanked the two Internal Auditors, Dr Petrus Gunarso and Dr Kazuhiro
Ishizuka, who had conducted an internal audit prior to this meeting. Their report would be
further discussed under Agenda 4.
Min 13.2
Adoption of the Agenda
The Chairman informed that there were five items to be discussed in the proposed
agenda as per distributed documents. It was agreed unanimously to adopt the agenda.
Min 13.3
Information
th
Confirmation of Minutes of the 12 Executive Committee Meeting
th
The minutes of the 12 Executive Committee Meeting was accepted unanimously with a
minor typographical correction. The Executive Secretary went on to explain that items
raised during the last meeting that required actions were tabulated at the end of the
minutes. All necessary actions had already been taken.
Dr Percy Sajise informed the meeting that the Secretariat of the Pacific Community (SPC)
would be organizing a meeting on genetic resources, and he suggested that APAFRI
should use this opportunity to introduce APFORGEN as well as explore potential
collaboration opportunities with the Pacific Island Nations. The Secretariat would follow up
with Nalish Sam and SPC on this.
Min 13.4
Information
Secretariat
Report on APAFRI Activities
Dr. Sim, the Executive Director, reported the APAFRI activities for the past months since the
Information
48
last meeting. The details are as per Appendix II.
Dr Percy Sajise suggested that the listing of activities should include some details under
each item listed. These could be summarized from the monthly reports that have been
prepared and sent out by the Executive Director every month. The Executive Director
mentioned that articles reporting major events were also regularly featured in the
APAFRI‟s semi-annual newsletters.
Secretariat
Dr Nur Masripatin, the Vice-Chair, suggested that APAFRI should explore the possibilities
of hosting some global or regional meetings/workshops for international processes or
conventions such as CBD and UNFCCC. Secretariat should follow this up to tap into
these huge resources, which could greatly uplift APAFRI‟s profile as a regional
representative.
Secretariat
Nalish Sam stressed the importance of strengthening the role of APAFRI as the platform
for sharing and exchange of information and experience in the Asia Pacific region. The
meeting discussed exploring the possibilities of involving more APAFRI member
institutions, especially those from the Pacific Island Nations, in APAFRI activities, as well
as organizing activities in the Pacific sub region. The Secretariat has initiated discussions
on these issues with FAO-Pacific Office and SPC since a few years ago. Currently, with a
representative from the sub region in APAFRI‟s Executive Committee, it becomes
imperative to getting some thing off the ground soonest possible.
Secretariat
Min 13.5
Report on Financial Statement
The Executive Director tabled the 2006 year-end financial report, details are in Appendix III.
Information
The Executive Director pointed out that these details are in the full final auditors‟ report, what
he presented at this meeting are just summaries.
Min 13.6
Internal Auditors’ Report
The Internal Auditors, Dr Petrus Gunarso and Dr Kazuhiro Ishizuka, presented their report
based on an internal audit conducted prior to this meeting. Their report is appended
herein as Appendix IV.
The meeting discussed various means to improve the collection of membership dues.
One suggestion is, besides sending the invoices to the contact person designated by
each member institution, the secretariat should also send copies of these invoices to the
Head and/or the Accounts/Finance Department of the member institutions.
Information
Secretariat
To further improve the overall performance of APAFRI as a regional association of
forestry research communities, Dr Percy Sajise suggested setting up three sub
committees to focus on the objectives of APAFRI as stated in the Constitution:
 Promote exchange of scientific and technical know-how and information;
 Promote cooperative research and training programmes; and
 Strengthen linkages between national, regional and international research centres
and organizations.
After a fairly lengthy discussion, the meeting decided that just one sub committee would
be established. This sub committee would focus on promoting cooperative research and
training programmes. Dr Percy Sajise has volunteered to head this sub committee. Nalish
reminded the meeting the importance of having sub regional representation in the sub
committee.
49
The meeting also suggested that the Executive Director should discuss with the External
Auditors on ways of recognizing and reporting the in-kind contribution from FRIM.
Min 13.7
Other matters
The Chairman suggested that APAFRI Secretariat should consider organizing training
courses and study tours as there are considerable demands for these types of capacity
building activities in the region. As APAFRI Secretariat does not have sufficient relevant
expertise, it could identify and approach member institutions to tap into their expertise and
resources. He further expressed interest in sending his officers to attend a study tour on
Malaysian mangrove forests which could be organized by the Forest Research Institute
Malaysia (FRIM). Dato‟ Dr Razak, the Director General of FRIM and also the Immediate
Past Chairman, supported the idea and instructed the Secretariat to contact the relevant
division in FRIM to organize this study tour.
Nalish Sam suggested sending round a survey questionnaire to solicit more ideas as well
as hosts for future training courses and study tours.
Dr Pandey strongly supported the idea of identifying member institutions to host training
courses based on their recognized strength in certain fields of specialization. He offered
to co-organize a training course on forest products. One possible topic would be bamboo
for housing. The Secretariat would follow up with Dr Pandey on this and plan to have the
first training course organized within this year.
Dr Park mentioned that the Korean Government through the Korea Forest Research
Institute (KFRI) would allocate substantial funding to IUFRO for a number of activities in
Asia. A portion of this would be allocated to APAFRI for various activities. The details
would be discussed by a committee which would include a representative from the
APAFRI Secretariat. The Secretariat would follow this up with Dr Park.
Dr Petrus Gunarso informed the Executive Committee that he would soon be moved back
to the Forestry Administration of Indonesia, as he has completed his assignment at
CIFOR. CIFOR has nominated one of the Assistant Director Generals to be the contact
person for APAFRI. The Secretariat would follow this up with CIFOR.
Min 13.8
Executive
Director
Concluding Remarks
The Chairman thanked every one present for their involvement and contributions to the
meeting.
The meeting was adjourned at 12.00 noon.
Secretariat
Secretariat
Secretariat
Secretariat
Secretariat
50
Appendix I
Attendance List
A. EXECUTIVE COMMITTEE MEMBERS & SECRETARIAT STAFF
Mr. Sarath Fernando (Chairman) Forest Department Sri Lanka.
Dr Nur Masripatin (Vice-Chair) Forestry Research and Development Agency (FORDA), Indonesia
Dato’ Dr Abdul Razak Mohd. Ali (Immediate Past Chairman) Forest Research Institute of
Malaysia (FRIM)
Dr Percy E. Sajise Bioversity International
Mr. Nalish Sam Forest Research Institute, Papua New Guinea (FRI-PNG)
Dr Jung-Hwan Park Korea Forest Research Institute (KFRI)
Dr C.N. Pandey Indian Plywood Industries Research and Training Institute (IPIRTI)
Prof Dr Mohd Hamami Sahri University Putra Malaysia (UPM)
Dr Daniel Baskaran Executive Secretary APAFRI Secretariat, c/o FRIM
Dr Sim Heok Choh Executive Director, APAFRI Secretariat, c/o FRIM
B. INTERNAL AUDITORS
Dr Petrus Gunarso Center for International Forestry Research (CIFOR)
Dr Kazuhiro Ishizuka Forestry and Forest Products Research Institute (FFPRI)
C. OBSERVERS
Mr. Hong Lay Thong Bioversity International
Mr. Markku Larjavaara Bioversity International
51
Appendix II
Activities / progress of activities during the months of August 2006 – February 2007
Conferences/Workshops/Seminars/Meetings Organized/Supported
1. International Agroforestry Conference 2006, 1–2 August 2006. (FRIM, UPM, APAFRI &
MARDI)
2. The 8th Pacific Rim Bio-based Composite Symposium, 20–23 November 2006 (FRIM & others).
3. Regional conference on Biodiversity Conservation in Tropical Planted Forests in SEA, 15–18
January 2007, Bintulu, Sarawak, Malaysia. (Sarawak Forest Corporation, Sarawak Forest
Department & others).
4. Asia-Pacific Forestry Sector Outlook Study National Focal Point Workshop, 31 January – 2
February 2007, Chiang Mai, Thailand. (FAO, APAFRI, & others).
Seminars/Workshops/Meetings Attended
1. Asia Pacific Association of Agricultural Research Institutions (APAARI) Workshop on Regional
Synthesis of Research in the Asia-Pacific Region, 18–19 August 2006, Bangkok, Thailand.
2. Forest Forum Dialogue, 26–27 September 2006, Beijing, China. (Executive Director)
3. 2006 Long Term Ecological Research (LTER) Information Managers Meeting, 18–20
September 2006, Colorado, USA. (Information Officer)
4. Workshop on Global Forestry Information Services, 20–24 October 2006, Beijing, China.
(Information Officer)
5. UNFF Ad hoc Expert Meeting, 12–17 December 2006, New York. (Executive Director)
6. National FGR Workshop for the Philippines, 6 February 2007, Manila, Philippines. (Executive
Secretary & Executive Director)
7. Country-led Initiative in support of UNFF, 13–16 February 2006, Bali, Indonesia. (Executive
Director)
Newsletters
Issue #18 (December 2006) printed and distributed out early January 2007.
Office Administration
APAFRI accounts for 2006 have been prepared and audited by an external professional
accounting firm.
52
Appendix III
APAFRI Financial Report
Asia Pacific Association of Forestry Research Institutions
Balance Sheet
As of 31 December 2006
ASSET
Current Assets
Checking/Savings
Cash at bank BC - Kepong
31-Dec-06
31-Dec-05
65,850.45
65,815.95
65,850.45
65,815.95
Other Current Assets
Cash in hand
US cash in hand
Ph. Peso
Fixed deposit
354.78
4,522.10
52.57
705,604.94
1,889.02
10,151.34
52.57
884,843.95
Total Other Current Assets
710,534.39
896,936.87
776,384.84
962,752.82
Fixed Assets
Computer
Furniture & Fittings
Office Equipment
43,084.00
1,444.00
14,272.78
41,589.00
1,444.00
14,113.78
Total Fixed Assets
58,800.78
57,146.78
835,185.62
1,019,899.60
1,019,899.60
(184,713.98)
793,696.37
226,203.23
Total Equity
835,185.62
1,019,899.60
TOTAL LIABILITIES & EQUITY
835,185.62
1,019,899.60
Total Checking /Saving
Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Equity
Accumulated fund
Net income
53
Appendix IV
INTERNAL AUDIT REPORT
ASIA PACIFIC ASSOCIATION OF FORESTRY RESEARCH INSTITUTIONS (APAFRI)
Auditors:
DR Kazuhiro Ishizuka
DR Petrus Gunarso
Article XVII of the Constitution of APAFRI:
“The auditors shall be required to audit the accounts of the Association for every financial year and to
prepare a report for the Annual Executive Committee Meeting and the next General Assembly. They
may also be required by the Chairperson to audit the account of the Association for any period within
the tenure of office at any date, and to make a report to the Executive Committee”.
Contents of the report:
1.
2.
3.
4.
APAFRI Financial Audit
Administrative and or Procedure Audit
Objectives and ore Activities Audit
Recommendations
1. APAFRI Financial Audit is officially and in detail conducted by external auditor assigned by the
organization. The role of internal audit reported in this report covers the general overview and rapid
assessment of the existing report made available by APAFRI Secretariat. The procedure of Audit
follows entirely the audit system applied for a society organization in the host country of the
secretariat: in this case Malaysia.
2. Administrative and or procedure Audit was conducted through rapid interview with the secretariat‟s
accountant that explain in general the problem faced and the challenges faced in managing the
limited budget of APAFRI. Special attention was paid to the fact that member‟s contribution is only
properly paid by 50% of the member organizations.
3. The objective of the association was revisited to evaluate the appropriateness and effectiveness of
past activities. The evaluation was also aimed at finding possibility to increase the scope, activities,
and possible funding of the association.
4. The following are recommendations from internal auditors based on the above rapid audit
assessments:
a. The contribution of member organization needs to be proactively sought through a regular
sending out of bill or invoice and timely reminder. Increasing the contribution fee will
increase the core budget of the association and will increase independency of the
organization in reaching the objective of the organization.
b. On the issue of financial audit, internal auditors fully trust the professionalism of the
assigned external auditors and fully support the implementation of appropriate regulation
applied in the host country of the association.
c. The focus activities of APAFRI in the future should be opportunistically adjusted to follow
international and regional issues. This adaptive focus of activity will increase funding
opportunity for the organization.
d. Exploring the role of private companies, with full consideration to the objective of the
organization, in supporting APAFRI activities may also provide the funding opportunity of
the organization.
54
e. Report distribution that currently addressed to focal point need to be closely monitored and
if necessary secretariat to seek back up to guarantee the information is distributed to all
stakeholders and clients of the member organization. Dissemination of reports,
publications, and workshop proceeding should be encouraged to be distributed widely to
the people on the ground.
f. The use of website and information technology should be encouraged in all members
institution.
g. Effort should be taken to increase the strong linkages between national, regional and
international research centers through more collaborative research activities and joint
proposal writing.
h. The auditors recognized substantial amount of Forest Research Institute Malaysia (FRIM)
support to the organization that was not spell out in the financial report of the organization.
The current financial report only adopts cash contribution reporting and this has hidden the
major role of in-kind support given by FRIM to the organization. This kind of financial
reporting format should not discourage other members from sharing in-kind contribution to
the organization. The auditors recommend the possibility to include in-kind support from
members to the organization to attract donor countries to provide a matching fund to such
in-kind contributions.
Kuala Lumpur, March 8th 2007
Internal Auditors
DR Petrus Gunarso
DR Kazuhiro Ishizuka
55
MINUTES OF THE APAFRI EXECUTIVE COMMITTEE FOURTEENTH MEETING
Date
Time
Place
Attendance
Min 14.1
:
:
:
:
16 December 2007
1530 – 1800
Hotel Haihang, Kunming, China
As in Appendix I
Introduction
Mr Sarath Fernando, the Chairman, welcomed all the Executive Committee members
and observer to the second meeting of the current Executive Committee. He expressed
his appreciation to all members who, despite the short notice and their individual busy
schedules, had come to Kunming for this meeting. He also welcomed the attendance of
Mr. Patrick Durst, Senior Forestry Officer, FAO Bangkok.
Action &
Information
Information
He conveyed apologies on behalf of Dr Abdul Razak, Dr Nur Masripatin, Dr Percy Sajise
and Dr Pandey who were unable to come due to other prior commitments. Mr. Roy
Banka who has confirmed his attendance did not show up due to visa problem.
The Chairman informed the meeting that over the past seven months since the last
meeting (13th) in Kuala Lumpur, APAFRI has been fairly active in various regional and
global forums and processes. The details will be presented and discussed later.
Although the retained balance at the end of third quarter of this year was less than the
previous year. This was basically due to expenditures incurred to complete the LOAs
signed in previous year. Early this year, FAO has just awarded a new LOA with an
allocation of up to USD80000 for a series of activities during this year, and again another
LOA for USD101000 in September 2007. APAFRI has also just entered into an agreement
with FAO HQs for organizing a workshop in January 2008. In addition, USDA had
supported in organizing a workshop in May.
The Chairman also thanked Dr Park for arranging Korean Forest Research Institute to
contribute USD50000 through IUFRO to APAFRI. This fund has been used to organize the
Conference here starting 17 December. FAO has also contributed over USD15000 to
support the travel of participants to this conference. He also thanked Dr Xiao and his
colleagues in hosting this APAFRI Executive Committee meeting in conjunction with the
conference in Kunming.
Min 14.2
The Chairman informed that there were four items to be discussed in the proposed agenda
as per distributed documents. It was agreed unanimously to adopt the agenda.
Min 14.3
Information
Confirmation of Minutes of the 13th Executive Committee Meeting
th
The minutes of the 13 Executive Committee Meeting was accepted unanimously. The
Executive Secretary went on to explain that items raised during the last meeting that
required actions were tabulated at the end of the minutes. All necessary actions had
already been taken.
Min 14.4
Dr. Sim, the Executive Director, reported the APAFRI activities for the past months since the
last meeting. The details are as per Appendix II.
Information
Information
Secretariat
56
There were some discussions on study tours and training courses. A number of
suggestions were made:
a. Study tours are popular, and should be continued to organize.
b. A compilation of training courses that could be hosted by member institutions into
a catalogue/brochure would be very useful.
Dr Park mentioned that in conjunction with the next IUFRO World congress in 2010, the
organizers would be organizing a series of pre-congress training workshops. Proposals
would be prepared for soliciting funds from agencies such as ITTO. He suggested that
APAFRI could be a major co-organizer of these workshops. APAFRI Secretariat would
follow up with Dr Park.
Secretariat
Mr. Patrick Durst while noted the diversity of topics that APAFRI activities had covered,
mentioned that there are many other areas that APAFRI could explore and involve in. He
further mentioned that from attending the recently concluded conference on climate
change in Bali, he felt that there is huge scope in research, especially on topics such as
resource assessment, carbon stock and impact on climate.
Secretariat
Dr Xiao informed the meeting that the Chinese Government has placed great importance
on climate change, and research allocation totaling more than RMB1 billion has been
approved. APAFRI could also be involved in some of the related activities.
Secretariat
There were also some discussions on holding more meetings and workshops in countries
other than those in South East Asia.
Secretariat
Min 14.5
The Executive Director tabled the 2007 third-quarter financial report, details are in Appendix III.
Information
The Chairman again thanked the various agencies, especially FRIM, FAO, Korea Forest
Research Institute, USDA and many others, for the financial and in-kind contributions, which
had been vital for the sustainability of APAFRI all these years.
Information
The cost of remitting the membership is rather high and the paperwork involved may have
discouraged the regular paying of the membership dues. Some of the members had thus
resorted to paying the memberships for a few years in a single payment. There was also a
suggestion that Secretariat should explore the possibility of paying membership „on-line‟, this
would make paying membership much easier.
Min 14.6
Secretariat
Other Matters
The Chairman noted that many of the research agencies and universities in the region are
not members of APAFRI. He suggested that there should be another round of membership
drive to attract more members.
Secretariat
Mr. Patrick Durst informed the meeting about the coming Asia Pacific Forestry
Commission meeting in April 2008 which would be hosted by Vietnam in Hanoi. During the
meeting there will be a week-long event known as the Asia Pacific Forestry Week which
provide opportunities to various regional and international agencies and organization to
hold their meetings and workshops. APAFRI could participate in this event to further uplift
its profile and attract more members. In addition, some of the activities that APAFRI had
been involved over the years, such as the Asia Pacific Forest Genetic Resources
Programme (APFORGEN), the Asia Pacific Forest Invasive Species Network (APFISN),
the Asia Pacific Forest Policy Think Tank, could also be having side events during this
week. The Secretariat would need to follow up with FAO Bangkok on participation in this
Secretariat
57
week-long event.
Mr. Durst also mentioned about a capacity building fund of the Australian Government
which covers many of the areas that would also be relevant to APAFRI. The secretariat
would follow up to explore the potential of tapping into this fund.
Dr. Park informed the meeting that the annual contribution to APAFRI from the Korean
Government through KFRI would increase next year. Secretariat should follow up with Dr
Park and KFRI on the details. Mr. Durst mentioned that Korea has not been active in the
APFISN activities, so perhaps one of the activities that APAFRI would use the contribution
from the Korean Government is to organize activities for APFISN on invasive species in
Korea.
Dr Hamami mentioned about the need to organize a workshop/meeting among the higher
institutions in the region, with the prime objective of sharing and exchanging information
and experiences in forestry education, as well as to reach some consensus on forestry
curricula. Mr. Durst mentioned that ICFRE had submitted a proposal to organize a side
event on this topic during next year‟s APFC meeting in Hanoi. Prof Rodney Keenan of
ANU has also expressed desire to link up academicians in a side event next year.
Secretariat would follow up, and also copy the discussions to EC Members.
A number of members had suggested that the next EC Meeting shall be held in
conjunction with the APFC Meeting in Hanoi, next April.
Min 14.7
Secretariat
Secretariat
Secretariat
Secretariat
Concluding Remarks
meeting.
The meeting was adjourned at 18.00.
Appendix I
Attendance List
Dr Jung-Hwan Park Korea Forest Research Institute (KFRI)
Dr Xiao Wenfa Research Institute of Forest and Environment Protection
B. OBSERVER
Mr. Patrick Durst FAO
58
Appendix II
Activities / progress of activities during the month of March – November 2007
A. Conferences/Workshops/Seminars/Meetings Organized/Supported
APAFRI Executive Committee Meeting
- The 13th APAFRI Executive Committee Meeting, convened on 10 March 2007, in
Kuala Lumpur, was attended by all Executive Committee members, except Dr Xiao
Wenfa. Dr Xiao had conveyed his regrets of not able to attend this coming meeting, as
he was scheduled to be in Rome on the following Monday to attend the COFO Meeting
in FAO. Mr Hong LayThong and Mr Markku Larjavaara of Bioversity International were
also present as observers at this meeting.
- The two Internal Auditors, Dr Petrus Gunarso and Dr Kazuhiro Ishizuka, had also
conducted an internal audit prior to this meeting. Their report was discussed during the
meeting, and several of their recommendations were endorsed by the Executive
Committee.
ITTO funded project on forest genetic resources
- The Indonesian consultative workshop was successfully held on 1 March 2007 in
Bogor. This workshop has attracted quite a large participation from various
organizations and agencies, as well as a number of regional NGOs in Indonesia, and
other major stakeholders.
- A training course on forest genetic resources conservation and management was
successfully held from 11–16 June in FRIM, Malaysia. A total of 18 young scientists
from 12 countries participated. Out of these, 7 were fully supported by the project, 9
partially supported, and 2 paid their own costs.
- The project has already entered into its second year, and a proposal to organize a midterm review has been endorsed by ITTO in early May. CPFRD (Bogor) has hosted this
review from 5–7 September 2007. This was held together with a regional APFORGEN
meeting involving all the other APFORGEN participating countries too. Among the 14
participating countries of the programme, 9 participated except Bangladesh, Laos,
Nepal, Pakistan and Vietnam.
- The National Focal Point for India had successfully organized a national consultative
workshop with allocation from this project. The workshop was held at the Institute of
Forest Genetics and Tree Breeding in Coimbatore, Tamil Nadu, on 11 July 2007. Dr
Lee Soon-Leong and Mr Hong Lay-Thong would represent the Executing Agency and
the Collaborating Agency respectively to this workshop.
- The National Focal Point of Myanmar has originally proposed to hold the national
workshop in early October. This has been later postponed to February 2008.
- The third semi-annual progress report (Feb – July 2007) for the project has been
submitted to ITTO after all the members of the Technical Working Group had provided
their views. Upon receiving the request for the second disbursement of funds, ITTO
has remitted the second disbursement of USD86000 to the project account kept by
FRIM (the executing Agency).
- The next Project Technical Committee meeting has been proposed to be convened on
10 December 2007 in Kuala Lumpur. Dr Hiras Sidabutar from ITTO has confirmed his
attendance.
- Cambodia, has earlier proposed to hold its national consultative meeting in January,
but has yet to confirm despite repeated reminders. Thailand has proposed to hold its
national consultative workshop in early March.
Asia Pacific Forest Invasive Species Network (APFISN) workshop on Developing Invasive
Species Management Plan, 8–10 May 2007
- The APFISN has approached APAFRI to assist in organizing the above workshop. The
United States Department of agriculture-Forest Service‟s International Programme
59
-
(USDA-FS IP) had allocated USD 30 000 for APAFRI to organize this workshop. The
fund has already been transferred to APAFRI.
A total of 31 participants attended the three-day workshop. Out of these, 25 were from
outside Malaysia. This workshop was organized with financial support from USDA
Forest Service.
Study Tour on Mangrove Forests in Malaysia, 16–20 July 2007
- A study tour on mangrove forests in Malaysia has been proposed by the Chairman
during the 13th APAFRI Executive Committee Meeting (10 March).
- This study tour, organized by FRIM, as an activity of APAFRI, originally planned for
July, had been postponed to 3–7 September 2007.
- A total of 13 participants: 9 from Sri Lanka and 4 from Vietnam, joined the five-day
study tour. The Executive Director, APAFRI, gave a briefing during the opening
ceremony in the morning of the first day.
Asia Pacific Forest Outlook Studies II
- APAFRI has been awarded a LOA with a total of USD60 000 by FAO to carry out a
series of activities related to the Asia Pacific Forest Sector Outlook Studies II (APFSOS
II). Part of this fund has already been used for the focal point meeting in Chiang Mai in
early February this year. APAFRI would also assist in the preparation of a number of
thematic studies under this LOA.
- APAFRI assisted in organizing an e-discussion (online discussion via Internet) on the
topic of „Science and Technology Scenarios in the Forest Sector to 2020‟. This ediscussion was launched in early June and continued till the end of September.
- A second LoA, for an amount of USD101 000 has been signed between APAFRI and
FAO, for APAFRI to provide logistic support and making travel arrangements for
supported participants to a conference, The Future of Forests in Asia and the
Pacific: Outlook for 2020, which was successfully held as planned in Chiang Mai, 16–
18 October 2007. The conference attracted more than 250 people, and APAFRI
assisted in providing support to a total of 85 participants from countries in the region.
APAFRI was involved in compiling all the PowerPoint presentations, country posters
and other documents onto CDs for distributions on the last day of the conference.
APAFRI also put up a booth at this conference with poster and publication display, as
well as distribution of brochures.
IUFRO-SPDC Training Workshop ‘ Working Effectively at the Interface of Forest Science and
Forest Policy, 4–8 June 2007, Sabah, Malaysia
- APAFRI, as a chapter of International Union of Forest Research Organizations
(IUFRO) and also the regional coordinator of IUFRO Special Programme for
Developing Countries (IUFRO SPDC), was involved in organizing the above workshop.
- This workshop was successfully held as proposed. APAFRI assisted in the logistics of
supporting nine participants from APAFRI member institutions, one each from
Cambodia, India, Indonesia, Malaysia, Myanmar, Nepal, Pakistan, Sri Lanka, and
Vietnam, to attend this workshop.
International Workshop on Biological Control of Forest Invasive Species, 21–25 September
2007, Beijing, China
- This workshop organized by State Forestry Administration of China (SFA), originally
planned for China supported by USDA, was expanded to invite also participants from
other countries in the region.
- APAFRI assisted in the logistics of inviting participants from other countries in the
region. The Chairman has approved allocating USD3000 to supplement the allocation
from a LoA with FAO to provide travel support for participants from outside China,
priority given to participants from APAFRI member institutions.
60
International Conference on Sustainable Forest Management and Poverty Alleviation: Role of
Traditional Forest-related Knowledge, 17–20 December 2007, Kunming, Yunnan Province,
China.
- Prof Don Lee, IUFRO President, and Dr Park JungHwan of Korea Forest Research
Institute had confirmed that the contribution to IUFRO made by the Korean
Government has set aside USD50000 for APAFRI to carry out activities in the Asia
Pacific region. This funds would be used to organize a conference on traditional forestrelated knowledge, a proposal which had also received endorsement from both Prof
Don Lee and Dr Park.
- This conference would be jointly organized by the IUFRO Task Force on Traditional
Forest Knowledge, the Chinese Academy of Forestry (CAF), Korea Forest Research
Institute (KFRI), FAO, the Seoul National University (SNU), United Nations University
and APAFRI.
- FAO has agreed to provide support up to USD15000. This fund would be used to
arrange the tickets for a number of participants from the region to this conference. It is
anticipated that up to 90 participants from outside China would be participating at this
conference together with about 50 Chinese participants.
IUFRO All Division 5 Conference, 29 October – 2 November, Taipei.
- APAFRI contributed USD3000 to this conference as approved during the General
Assembly in 2006. This contribution partially supported the participation of three
persons, one each from India, Indonesia and Malaysia.
- APAFRI also put up poster and publication display, as well as distributing various
brochures.
FAO Workshop on Planted Forests, 21–24 January 2008, Chiang Mai.
- FAO HQ has invited APAFRI to collaborate in organizing a workshop on
implementation of Voluntary Guidelines on Effective Management of Planted Forests.
- An LOA has been drafted and would be signed soon for supporting this workshop. It is
envisaged that participants from four countries: China, Lao PDR, Thailand and Viet
Nam, would be invited to this four-day workshop.
B. Newsletters
APAFRI Newsletter June 2007 Issue
- Printed and distributed since mid July.
C. Others
Replacement for Nalish Sam
- Nalish Sam, an APAFRI Executive Committee member has informed the Secretariat
that he has taken up a scholarship to pursue a postgraduate study.As such he has
nominated his successor at the PNG Forest Research Institute, Mr. Roy Banka
([email protected]), to continue serving on the APAFRI Executive Committee.
- In accordance with APAFRI Constitution Article XII Clause 2: “Executive Committee
members elected are representing member institutions and not on individual basis.
These individuals are official representatives of the member institutions”. The Executive
Committee is therefore advised to accept this nomination of replacement, and welcome
Mr Roy Banka to the Executive Committee.
61
Appendix III
Balance Sheet
As of 30 September 2007
ASSET
Current Assets
Checking/Savings
30-Sep-07
USD
31-Dec-06
USD
39,201.03
43,569.10
39,201.03
43,569.10
Cash in hand
US cash in hand
Ph. Peso
Fixed deposit
592.40
2,247.96
15.02
182,712.60
101.36
1,338.87
15.02
201,601.41
185,567.99
203,056.67
224,769.02
246,625.78
12,309.71
250.29
4,194.79
12,309.71
250.29
4,194.79
16,754.79
16,754.79
241,523.81
263,380.57
263,380.57
(21,856.76)
241,523.81
291,399.89
(28,019.32)
263,380.57
241,523.81
263,380.57
Fixed Assets
Computer
Office Equipment
Total Fixed Assets
TOTAL ASSETS
Equity
Accumulated fund
Net income
Total Equity
62
MINUTES OF THE APAFRI EXECUTIVE COMMITTEE FIFTEENTH MEETING
Date
Time
Place
Attendance
Min 15.1
:
:
:
:
22 April 2008
1700 – 1845
National Convention Centre, Hanoi, Vietnam
As in Appendix I
Introduction
The Chair welcomed all the members present and thanked them for taking time off from
their work and to be here in Hanoi to attend this meeting and also the Asia Pacific Forestry
Week (APFW). The Chair welcomed Dr. Park‟s representative, Dr Chong Se Kyung, and
also Dr. S. Appanah from FAO, to this meeting. He conveyed the apologies on behalf of
the other members who could not attend this meeting due to various other circumstances.
Since no real issues were at hand, the Chairman proposed that the minutes of the last
meeting could be looked at.
Min 15.2
Information
The Chairman informed that there were four items to be discussed in the proposed agenda
as per distributed documents. It was agreed unanimously to adopt the agenda.
Min 15.3
Action &
Information
Information
Dr. Sim took the members very quickly through the minutes highlighting only the salient
points. The minutes were accepted unanimously.
a. On the issue off training courses and study tour, the chair suggested that for 2008,
that APAFRI should advertise some planned study tours. Dr. Pandey raised the
issue that he was planning to organize a bamboo training course in India and that
he had submitted a proposal for funding but could not proceed due to funding
constraints. Dr. Appanah made it known that APAFRI is now recognized in the
region and any proposal would have a better chance of funding if submitted
through this organization. However he also suggested that such planned activities
should have a sub-regional flavour to attract more countries to participate and
hence having a right composition that will attract donors to make their
contributions or support people to such events.
b. The members also agreed that APAFRI should organize specialty courses that
could be run regularly by the organization. For specialist to teach such courses,
we could tap the talents from within the region. Such courses should charge fees.
It was hoped that if good and relevant courses are organized this could generate
revenue for the organization.
c.
As regards the IUFRO/ITTO funding for technical meetings and pre-congress
training workshops for the upcoming IUFRO Congress 2010, the EC opined that
APAFRI should play an active role in such activities. Dr. Sim informed the EC that
a meeting has been organized by IUFRO at this APFW and that he has been
invited to attend the same.
d. On the issue of payment of fees for membership, the meeting was informed that
due to the small fees and the high cost of remittance and amount of paperwork
involved, some countries are having problems in paying their dues. Datuk Dr.
Abdul Razak then suggested that for such countries they could make payments
once every 5 or more years in advance. The Secretariat was asked to explore if
Information
Secretariat
Secretariat
Information
Secretariat
63
this was possible to save unnecessary expenses. Dr. Appanah further suggested
that probably the members from these countries could make donations to APAFRI
which can then be offset against the annual fees. The Secretariat agreed that it
will explore this possibility too. It was also brought to light that in the case of
Myanmar, were the EU and USA have sanctions against it, any transaction was
also difficult. After deliberations the EC agreed that as far as APAFRI is
concerned, being an NGO we should continue to support Myanmar, and the
Secretariat has been asked to write to the Ministry in Myanmar to allow FRI at
Yetzin to become a member.
Min 15.4
Dr. Sim, the Executive Director, reported the APAFRI activities for the past months since
the last meeting. The details are as per Appendix II.
Information
The meeting was informed that APAFRI has been actively involved in Asia Pacific Forestry
Commission sessions since 2002. For the current session, which incorporated the Asia
Pacific Forestry Week, APAFRI co-organized a number of side events, and also been
invited to attend a number of meetings.
Min 15.5
The Executive Director tabled the 2007 un-audited annual financial report, details are in
Appendix III.
Information
Information
Min 15.6
Other Matters
The Chairman noted that many of the research agencies and universities in the region are
not members of APAFRI. He suggested that there should be another round of membership
drive to attract more members.
Datuk Dr Abdul Razak informed the meeting that he would be officially retired on 26 April
2008, and FRIM would have a new Director General after that day. The Chairman, while
expressing sincere gratitude and thanks to his years‟ of contributions to APAFRI, invited
him to stay on as an Executive Committee member and continue to be a designated
signatory to financial transactions. The Chairman would also write officially to the new
Director general of FRIM requesting him to nominate another representative from FRIM to
be an Executive Committee member. The secretariat would follow up with the nomination.
The Chairman mentioned that the next General Assembly would be due next year, in
2009. The General Assembly should be convened as a special event together with a
regional conference or meeting, to attract participation from more member institutions to
ensure that the General Assembly could have the required quorum. Dr Nur Masripatin had
tentatively agreed, pending final approval from her Ministry, to consider hosting the next
General Assembly, most probably in Bogor. She would like to explore the possibility of
securing funding from the Australian Government to organize a conference/workshop on
climate change next year, and the APAFRI General Assembly could then be held during
this conference/workshop. The Secretariat would follow up with her on this.
Secretariat
Secretariat
Secretariat
64
Min 15.7
Concluding Remarks
meeting.
Appendix I
Attendance List
Dr. Nur Masripatin (Vice-chair) Forestry and Estate Crop Research and Development Agency
(FORDA)
Datuk Dr Abdul Razak Mohd Ali (Immediate Past Chairman) Forest Research Institute Malaysia
(FRIM)
Dr CN Pandey Indian Plywood Industries Research and Development Institute (IPRDI)
Mr. Roy Banka Papua New Guinea Forest Research Institute (PNG -FRI)
Dr. Chong Se Kyung (representing Dr Park JungHwan) Korea Forest Research Institute (KFRI)
B. OBSERVER
Dr. S. Appanah FAO
65
Appendix II
Activities / progress of activities during the month of December 2007 – March 2008
APAFRI Executive Committee Meeting
- The 14th APAFRI Executive Committee Meeting was convened on 16 December 2007,
in Kunming, China. This meeting was attended by Mr Sarath Fernando, Dr Xiao Wenfa,
Dr Park JungHwan and Dr Mohd Hamami Sahri. Mr Patrick Durst of FAO was present
together with Dr Daniela Baskaran and Dr Sim Heok-Choh of APAFRI Secretariat.
th
- The next meeting, the 15 , would be convened during the coming Asia Pacific Forestry
Week in Hanoi, 21–26 April 2008.
International Conference on Sustainable Forest Management and Poverty Alleviation: Role of
Traditional Forest-related Knowledge, 17–20 December 2007, Kunming, Yunnan Province,
China.
- This conference, jointly organized by the IUFRO Task Force on Traditional Forest
Knowledge, the Chinese Academy of Forestry (CAF), Korea Forest Research Institute
(KFRI), FAO, the Seoul National University (SNU), United Nations University and
APAFRI, had attracted more than 130 participants from 14 countries.
- A major portion of the fund for this conference was from the Korean Government
through a grant to IUFRO. FAO had supported travel of 17 participants from various
countries in the region. A number of other agencies, including the Seoul National
University, Korea Forest Research Institute, Chinese Academy of Forestry, and United
Nations University, also contributed to this conference.
- Compilation of the proceedings is in its final stage and would be published as an
IUFRO publication soon.
- Final financial statement received from CAF and submitted to IUFRO to close out the
LOA.
FAO Workshop on Planted Forests, 21–24 January 2008, Chiang Mai.
- The workshop was successfully held as proposed.
- A total of 24 participants from China, Lao PDR, Thailand and Vietnam participated in
this workshop.
- Four FAO officers and three APAFRI Secretariat staff members facilitated and assisted
in running the workshop.
- Final report and statement of expenses drafted, LOA closed and final payment
received.
ITTO funded project on forest genetic resources
- The National Focal Point of Cambodia had successfully organized the national
workshop in Phnom Penh, 12 February 2008.
- The national workshop for Myanmar was held on 26 February 2008 in the Forest
Research Institute, Yezin.
- The Royal Thai Forest Department organized the national workshop for Thailand on 12
March 2008 in Bangkok.
- The forth semi-annual progress report (Aug 2007– Jan 2008) for the project has been
submitted to ITTO together the required statement of accounts.
- A training course has been proposed to be organized in Kuala Lumpur, tentatively
scheduled to be in early June 2008.
- Proceedings of the APFORGEN National Coordinators Meeting and ITTO Project
Update in Dehradun, 2006, published.
66
Seminar on Rattan & Bamboo 2008
- This seminar, organized by FRIM initially planned for 2007 was postponed to 25–26
March 2008.
- APAFRI supported the participation of at two participants: Dr Aida Lapis from the
Ecosystems Research and Development Bureau, Philippines and Ms Alawatugoda
from Forest Department Sri Lanka.
Asia Pacific Forestry Week, 21–16 April 2008
- APAFRI has been awarded a LOA with a total of USD82 000 by FAO to carry out a
series of activities related to the Asia Pacific Forestry Week. APAFRI assisted in setting
up of an on-line registration programme, and also various logistics related to the weeklong event in Hanoi, Viet Nam.
- USDA had provided a grant of USD30000 for organizing a workshop on forest invasive
species during the week.
- APAFRI would also jointly organize a special event of forestry research and education
with ICFRE.
- APAFRI would be putting a display booth during the week.
B. Newsletters
APAFRI Newsletter December 2007 Issue
- Printed and distributed since mid January 2008.
67
Appendix III
Balance Sheet (Un-audited)
As of 31 December 2007
ASSET
Current Assets
Checking/Savings
USD
31-Dec-07
USD
31-Dec-06
11,867.12
47,653.71
11,867.12
47,653.71
Cash in hand
US cash in hand
Ph. Peso
Fixed deposit
312.00
7,935.80
16.43
190,548.86
110.87
1,464.39
16.43
220,501.55
198,813.09
222,093.24
210,680.20
269,746.94
Fixed Assets
Computer
Office Equipment
13,690.00
273.75
4,588.06
13,463.75
273.75
4,588.06
Total Fixed Assets
18,551.81
18,325.56
TOTAL ASSETS
229,232.01
288,072.50
Equity
Accumulated fund
Net income
Total Equity
288,072.50
(58,840.49)
229,232.01
318,718.63
(30,646.13)
288,072.50
229,232.01
288,072.50
68
MINUTES OF THE APAFRI EXECUTIVE COMMITTEE SIXTEENTH MEETING
Date
Time
Place
Attendance
Min 16.1
:
:
:
:
4 October 2009
0930 – 1230
Hptel Istana, Kuala Lumpur, Malaysia
As in Appendix I
Introduction
The Chair welcomed all the members present and thanked them for taking time off from
their work and to be here in Kuala Lumpur to attend this meeting and also the General
Assembly in the afternoon. The Chair welcomed Dr. S. Appanah from FAO, to this
meeting. Since no other issues were at hand, the Chairman proposed to proceed with
the adoption of the agenda and moved on to read the minutes of the last meeting.
Min 16.2
Information
The Chairman informed that there were four items to be discussed in the proposed
agenda as per distributed documents. It was agreed unanimously to adopt the agenda.
Min 16.3
Action &
Information
Information
Dr. Sim took the members very quickly through the minutes highlighting only the salient
points. The minutes were accepted unanimously.
Information
e. There were some discussions on the issue off training courses and study tours.
The general consensus was that these types of activities are highly beneficial to
capacity building in the region, and more should be organized. These could also
generate revenues for APAFRI. Dr. Appanah repeated the remarks he made
during the last meeting that, APAFRI is now recognized in the region and any
proposal would have a better chance of funding if submitted through this
organization. Such planned activities should have a sub-regional or regional
flavour to attract more countries to participate and hence having a right
composition that will attract donors to make their contributions or support
people to such events.
Secretariat
f.
Information
On the issue of payment of fees for membership, the meeting was informed that
due to the small fees and the high cost of remittance and amount of paperwork
involved, some countries were having problems in paying their dues. The
meeting was told that the Secretariat would only intensely collect unpaid
membership dues once in three years, coincides with the announcement for the
General Assembly. Member institutions were reminded to pay up their
membership dues to be able to nominate and vote during the General
Assembly as stipulated in the APAFRI Constitution. This in effect allows the
member institutions to pay their membership fees only once in three years,
greatly reduces the burden and paperwork of paying every year.
g. As to the suggestion of allowing members to make financial or in-kind
contribution in lieu of membership payments, there were several different views
and no conclusion reached. Thus far, no member has ever requested to settle
the membership by financial contribution.
h. In the case of Myanmar, the Secretariat has written to the Director of FRI at
Yetzin inviting FRI Myanmar to become a member. The Director has responded
positively that a request for approval has been sent to the relevant ministry.
Secretariat
Information
69
Min 16.4
Dr. Sim, the Executive Secretary, reported the APAFRI activities for the past months
since the last meeting. The details are as per Appendix II.
Min 16.5
Information
The Executive Director tabled the June 2009 unaudited financial report, details are in
Appendix III.
Information
Information
Min 16.6
Other Matters
The Chairman noted that many of the research agencies and universities in the region
are not members of APAFRI. He suggested that there should be another round of
membership drive to attract more members.
The Chairman mentioned that the next General Assembly is due this year, and will be
convened in the afternoon at this very hotel.
Secretariat
Secretariat
The meeting was informed that in the current Executive Committee, two members:
Korea Forest research Institute (represented by Dr Park JungHwan) and the Research
Institute of Forest Ecology, Environment and Protection (represented by Dr Xiao
Wenfa), had served the maximum of two terms, and are no longer eligible for reelection.
Dato‟ Dr Abd Latif Mohmod, Director General of FRIM, conveyed the decision of FRIM‟s
top management that it would be inappropriate for FRIM to continue hosting APAFRI
Secretariat if FRIM is not elected Chair of APAFRI.
Dr Leocadio Sebastian, Bioversity International, proposed that an amendment to the
Constitution be tabled to allow the member institution hosting the Secretariat be made
an ex-officio member of the Executive Committee. The meeting agreed that this
amendment be tabled at the General Assembly in the afternoon.
Dr Park JungHwan, reminded all present about the IUFRO World Congress in Seoul
next year. He urged the Executive Committee to ensure that APAFRI would be actively
involved in this premier forestry research event which is organized once in five years.
The Secretariat has already received enquiries for support to three technical sessions,
on forest genetic resources, wood processing and invasive species. More discussions
will be held in the next few months to finalize the details.
Dr Park JungHwan also suggested that APAFRI should have a booth during the IUFRO
World Congress, and he would suggest to the Organizing Committee to give APAFRI
preferential rate for the booth. The Secretariat shall follow up with this suggestion.
There were also some discussions about APAFRI‟s support to events organized by
member institutions. The Secretariat reported that APAFRI has a tradition of providing
support of up to USD3000 to each event organized by member institution, and over the
years several member institutions had made such requests. However, the Secretariat
would like to have more involvement in organizing such event, rather than been treated
Secretariat
Secretariat
Secretariat
70
like a bank which member institution could make cash withdrawals. The Secretariat
would appreciate that it be contacted from the very beginning of the planning and
organizing an event, rather than only towards the end when the organizers need more
funding. The meeting has agreed that this point be made known to all members, and the
Secretariat may want to reject application where it has little or no planning or organizing
role.
The meeting further agreed that the maximum support could be increased to USD5000
per event.
Min 16.7
Secretariat
Concluding Remarks
meeting.
71
Appendix I
Attendance List
Mr. Sarath Fernando (Chairman) Forest Department Sri Lanka
Dr. Putera Parthama (Vice-chair) Forestry and Estate Crop Research and Development Agency
(FORDA)
Dato’ Dr Abd Latif Mohmod (Immediate Past Chairman) Forest Research Institute Malaysia
(FRIM)
Dr CN Pandey Indian Plywood Industries Research and Training Institute (IPIRTI)
Dr Awang Noor Abd Ghani University Putra Malaysia (UPM)
Dr. Park JungHwan Korea Forest Research Institute (KFRI)
Dr Leocadio Sebastian Bioversity International (BI)
Dr Xiao Wenfa Research Institute of Forest Ecology, Environment and Protection (RIFEEP)
Dr Sim Heok Choh Executive Secretary, APAFRI Secretariat, c/o FRIM
B. OBSERVERS
Dr. S. Appanah FAO
Dr Xu Daping Research Institute Of Tropical Forestry (RITF)
Mr. Somphachanh Vongphasouvanh Forest Research Centre Laos PDR (FRC Laos)
Dr. Pipin Permadi Forestry and Estate Crops Research and Development Agency (FORDA)
Dr. Tadao Gotoh Japan International Research Centre for Agricultural Science (JIRCAS)
Prof. Dr. Jiang Zeping Research Institute of Forestry (RIF)
Mrs. Sanjana Lal Department of Forestry Fiji (DF Fiji)
Dr Aida Lapis Ecosystems Research and Development Bureau (ERDB)
Prof. Dr. M. Al-Amin Institute of Forestry and Environmental Sciences (IFES)
Dr Isamu Okochi Forestry and Forest Products Research Institute (FFPRI)
Dr Daniel Baskaran
72
Appendix II
Activities / progress of activities during the month of April 2008 – September 2009
1. APAFRI Executive Committee Meeting
- The 15th APAFRI Executive Committee Meeting was convened on 22 April 2008, at
the Convention centre, Hanoi. This meeting was attended by Mr Sarath Fernando,
Datuk Dr Abdul Razak, Dr CN Pandey, Mr Roy Banka and Dr Mohd Hamami Sahri. Dr
Appanah of FAO was present together with Dr Daniel Baskaran and Dr Sim HeokChoh of APAFRI Secretariat.
2. Asia Pacific Forestry Week, 21–16 April 2008
- A LoA from FAO to engage APAFRI in handling some logistics for a number of
activities associated with the APFW has been signed, and the first two payments
received.
- The activities/events that APAFRI has been invited to jointly organize or actively
involved include: Asia Pacific Forest Invasive Species Network workshop (with USDA
support), Asia-Pacific Forestry Research (jointly with the Indian Council for Forestry
Research and Education), and the Asia-Pacific Universities Forest Education Network
(proposed).
- APAFRI also put up a display booth during the week. Besides the display of
publications, a number of publications and proceedings would be copied onto CDs for
distribution.
3. ITTO funded project on forest genetic resources
- Training course for the field managers has been successfully organized as
scheduled from 7–11 July 2008. A total of 18 participants from 10 countries
participated.
- The Malaysian national consultative workshop had been successfully held on 30
July 2008. About 30 participants from several sates including Sabah and Sarawak,
attended the one-day workshop in Kuala Lumpur.
- Three reports/proceedings had been published during this period, copies were
distributed to all participating countries, and also members of APAFRI.
4. State of the World Forest Genetic Resources (SOW FGR) Asia Pacific Meeting
- FAO HQs has contacted APAFRI to assist in organizing a small meeting to gather
together colleagues to work on the contributions from this region to the SOW FGR
study.
- The workshop was successfully held as planned from 14–15 October 2008.
- A total of 18 participants from 13 countries, plus FAO and Bioversity International,
attended the two-day workshop.
5. ASEAN Knowledge Network on Forests and Climate Change
- APAFRI assisted the ASEAN Secretariat organized the two-day workshop to launch
the ASEAN Regional Knowledge Network on Forests and Climate Change in Jakarta,
30–31 October 2008.
- The Executive Director attended the workshop and presented briefly the activities that
APAFRI had organized and involved in over the years. Some discussions about getting
APAFRI to handle the logistics of this proposed network, and GTZ (the main donor of
this network) has tentatively proposed to involve APAFRI in at least two workshops in
2009.
73
6. Fire Management needs and actions in the ASEAN region – implementation of the Fire
Management Voluntary Guidelines
- FAO HQs Rome has contacted APAFRI to assist in organizing the above mentioned
workshop.
- The workshop was attended by a total of 26 participants from Indonesia, Malaysia,
Philippines, Singapore, Thailand, and Vietnam.
- A number of international agencies, including ITTO and TNC, had confirmed their
participation. A representative from the ASEAN Secretariat was also present.
- The final report and the statement of expenses finalized, and would be sent to FAO for
closing the LOA.
7. Forest Health in a Changing World, 1–3 December 2008
- The Korean Forest Research Institute (KFRI) had allocated a portion of its contribution
to IUFRO for supporting activities in the Asia Pacific region. This fund, to be handled by
APAFRI, was used for organizing a workshop on forest health, 1–3 December 2008 in
Kuala Lumpur.
8. German Forestry Alumni Network – Symposium, Kuala Lumpur, Malaysia
- The Centre for Tropical and Subtropical Agriculture and Forestry (CeTSAF), GeorgAugust-Universität Göttingen, has engaged APAFRI to assist in organizing a
symposium, Close to Nature Forestry – Practices for Asia-Pacific towards the
Millennium Development Goals Challenges.
- A total of 28 participants from 11 countries attended the four-day symposium/workshop
from 17–20 December 2008.
9. An APAFRI-UPM educational CD on wood science
- Dr Jegatheswaran Ratnasingam of University Putra Malaysia (UPM) has compiled
materials for two CDs: Understanding Wood – a Utilization Perspective and Wood
science and technology for beginners.
- Copies of these CDs were distributed free to all members.
10. International Workshop on Restoration after Ice-Snow Disaster and Forest Health
Restoration, 27–28 May 2009, Lijiang, Yunnan Province, China.
- USDA has provided financial support of USD23000 for this workshop, to be jointly
organized by the Chinese Sate Forest Administration (SFA) and the Asia Pacific Forest
Invasive Species Network (APFISN). The fund is to be handled by APAFRI.
- The workshop was successfully held as scheduled. More than 85 researchers and
forest managers participated in this two-day workshop.
- A total of 14 participants from Bangladesh (1), Cambodia (1), Fiji (1), India (1),
Indonesia (2), Malaysia (2), Myanmar (1), Pakistan (1), Philippines (1), Timor Leste (2),
and Vietnam (1) were supported by a fund from USDA managed by APAFRI. Five, who
had been offered support, decided to withdrawn their participation at the last minute for
various reasons.
11. Seventh Pacific Regional Wood Anatomy Conference (PRWAC) 2009
- APAFRI agreed to provide support to enable staff members of member institutions to
participate in this conference organized by UPM. The Organizers had nominated two
candidates for this offer, but only one qualified.
12. International Symposium on FGR, 5–8 Oct 2009, Kuala Lumpur
- A second announcement with more detailed information has been drafted and
circulated out, as well as posted on APAFRI‟s website.
- A total of 45 abstracts had been received before 15 July, the deadline for submission.
Colleagues from Bioversity International and FRIM selected 25 for oral presentations.
The first round of notification letters sent.
74
-
FAO is also planning to have a meeting to discuss the State-of-the-World report on
FGR, after the closing of this symposium.
13. Asia Pacific Forest Products Workshop, 14–16 December 2009
- A draft announcement for a workshop on forest products and climate change has been
finalized and circulated to members and colleagues in the region.
- The Chairman of APAFRI Executive Committee, Mr. Sarath Fernando, has consented
to host this workshop in Sri Lanka.
- This proposed workshop would utilize the contribution, an amount of USD50 000, from
Korea Forest Research Institute to APAFRI, which is a portion of its contribution to
IUFRO, has been received by IUFRO HQs.
B. Newsletters
1. APAFRI Newsletter December 2007 Issue
2. APAFRI Newsletter June 2008 Issue
3. APAFRI Newsletter December 2008 Issue (e-format)
4. APAFRI Newsletter June 2009 Issue (e-format)
C. Secretariat APAFRI
- Mrs. Norazni Jaafar (Azni) had joined APAFRI Secretariat since 15 June. She is
replacing Mr Fakhrul Effendi Othman who has been re-assigned by FRIM to another
unit.
- Dr Daniel Baskaran, the Executive Secretary, has submitted his resignation as he had
left FRIM on 31 December to join a private conservation foundation.
- The Chairman has suggested, and the Executive Committee endorsed, that Dr Sim
Heok-Choh, the current Executive Director, be designated as the Executive Secretary.
This would be a temporary measure till the next General Assembly.
- 2008 accounts had been audited by the external auditors.
75
Appendix III
Balance Sheet
As of 30 June 2009
ASSET
Current Assets
Checking/Savings
Cash at bank BC Kepong
30-Jun-09
USD
31-Dec-08
USD
18,690.33
67,886.77
18,690.33
67,886.77
43.32
2,093.36
14.81
218,646.23
443.87
7,251.94
14.81
162,308.20
220,797.72
170,018.82
239,488.05
237,905.60
Fixed Assets
Computer
Office Equipment
2,131.83
246.76
2,650.37
2,131.83
246.76
2,650.37
Total Fixed Assets
5,028.96
5,028.96
TOTAL ASSETS
244,517.01
242,934.55
Equity
Accumulated fund
Net income
242,934.55
1,582.45
205,843.15
37,091.41
Total Equity
244,517.01
242,934.55
244,517.01
242,934.55
Cash in hand
US cash in hand
Ph. Peso
Fixed deposit
Total Other Current
Assets
4 October 2009
Hotel Istana
ANNEX V
Attachment 2
Financial Reports for 2006, 2007 and 2008
79
Attachment 2
APAFRI‟s Financial Reports for Years 2006, 2007 and 2008
Audited 2006, 2007 and 2008 accounts (USD)
Property, Plant & Equipment
Current Assets
Fixed Deposits
Cash at Bank
Cash in Hand
Total Assets
Represented by
Retained earnings
Surplus income for the year
Total Retained
2006
16,518.81
2007
16,722.75
2008
5,028.96
198,761.95
42,955.46
1,434.76
171,762.35
10,985.47
6,372.57
162,308.20
67,886.77
7,710.62
259,670.99
205,843.15
242,934.55
287,295.66
- 27,624.68
259,670.99
- 53,827.84
205,843.15
37,091.41
259,670.99
205,843.15
242,934.56
APAFRI Incomes and Expenses (USD)
2006
Total Income
Total Expense
2007
2008
83,422.04
264,016.52
385,469.10
111,046.72
317,844.35
348,377.70
Sources of APAFRI Incomes
4 October 2009
Hotel Istana
ANNEX VI
APAFRI
EXECUTIVE COMMITTEE MEMBERS
2009–2012
83
APAFRI EXECUTIVE MEMBERS 2009–2012
Chairman
:
Dato’ Dr Abd Latif Mohmod – FRIM
Vice Chairman
:
Dr GS Rawat – ICFRE
Immediate Past Chairman
:
Mr Sarath Fernando – FD Sri Lanka
Committee
:
Dr Isamu Okochi – FFPRI
Dr Aida Baja-Lapis – ERDB
Prof Simon Saulei – PNG FRI
Prof M Al Amin – IFES
Dr Xu Daping – RITF
Dr Putera Parthama – FORDA

minutes fifth general assembly - APAFRI

Transcription

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