Setup for New Zealand Banks

Transcription

Setup procedures for EFT Processing
New Zealand Banks
V5.4 to V2014
EFT Processing
Setup of New Zealand Banks
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EFT Options ................................................................................................................. 3
A/P Options................................................................................................................ 3
A/R Options ............................................................................................................... 4
E-mail ......................................................................................................................... 5
Options ....................................................................................................................... 6
New Zealand - ANZ................................................................................................... 7
New Zealand - ASB ................................................................................................... 7
New Zealand – ASB Fast Net .................................................................................... 7
New Zealand - BNZ ................................................................................................... 8
New Zealand – BNZ International Remittance ......................................................... 9
New Zealand - ANZ Domestic .................................................................................. 9
New Zealand - JP Morgan Access ............................................................................. 9
New Zealand - National ............................................................................................. 9
New Zealand - NATWEST...................................................................................... 10
New Zealand - Westpac ........................................................................................... 10
New Zealand - ASB Bank (MT9/I-type Batch) ....................................................... 11
New Zealand - National Domestic........................................................................... 11
New Zealand - Westpac Domestic ........................................................................... 11
Ireland Standard 18 .................................................................................................. 12
Setup your bank, customers and vendors ................................................................ 13
EFT Bank Setup ...................................................................................................... 14
EFT Banks - ANZ ................................................................................................ 14
EFT Banks – ASB Fast Net Layout ..................................................................... 15
EFT Banks – ASB Bank ...................................................................................... 16
EFT Banks BNZ ................................................................................................. 17
EFT Vendors ........................................................................................................ 18
EFT Banks BNZ International Remittance .......................................................... 19
EFT Vendors ........................................................................................................ 20
Create EFT File .................................................................................................... 21
EFT Banks NZ ANZ Domestic............................................................................ 23
EFT Banks – JP Morgan Bank............................................................................. 24
EFT Banks - National .......................................................................................... 25
EFT Banks - NATWEST ..................................................................................... 26
EFT Banks – Westpac Bank ................................................................................ 27
EFT Banks NZ ASB Bank (MT9/I-Type Batch) ................................................. 28
EFT Banks NZ National Domestic ...................................................................... 29
EFT Banks NZ Westpac Domestic ...................................................................... 30
EFT Vendors ........................................................................................................ 31
EFT Customers .................................................................................................... 32
EFT Banks Ireland Standard 18 ........................................................................... 33
EFT Vendors ........................................................................................................ 34
Creating an EFT File ................................................................................................. 35
Creating an EFT File for NZ HSBC Bank .............................................................. 36
Creating an EFT File for NZ JP Morgan Bank ...................................................... 37
Prepared by : Orchid Systems
Page 2 of 37
EFT Processing
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EFT Options
A/P Options
•
•
•
•
Select if users are allowed to enter a range of batches or one individual batch
Select if users are allowed to select unposted batches or posted batches only
Select if Vendors not defined in EFT Vendors causes an error (stop the export)
or skip the vendor payment and continue the export
Select if the users are allowed to select individual payment from a batch
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EFT Processing
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A/R Options
•
•
•
•
Select if users are allowed to enter a range of batches or one individual batch
Select if users are allowed to select unposted batches or posted batches only
Select if Customers not defined in EFT Customers causes an error (stop the
export) or skip the vendor payment and continue the export
Select if the users are allowed to select individual payment from a batch
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EFT Processing
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E-mail
This tab lets you:
•
•
Define your e-mail Server. If you leave this field blank, then the Sage Accpac
ERP default way of sending e-mails using your Microsoft Outlook client will
be used.
If you define the e-mail server, then SMTP will be used to send e-mails and
the following parameters will be required:
• E-mail Server
• The User
• The E-mail Password
• The E-mail Comes from
Notes :
Check your email server to see if it requires a username/password. Some
require it to be blank, for some it does not matter. You will need to try each
combination until you find which is correct for your server.
Some email servers will allow you to log on as a certain user and send email
as anyone, others will only allow you to send email as the logged on user. So
if you log on as "Joe", but try to send as admin@testdomain, some email
servers won't allow it.
In your email program, find out what settings are there for your account and
enter those same settings into Process Scheduler. With those settings, you
should be able to send an email.
You can use the "Send Test Email..." to check your e-mail settings. You will be
prompted to enter an e-mail address to send the test e-mail to.
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EFT Processing
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Options
•
Select the bank or primary bank. Selecting a bank enables the EFT Screen
labels to be tailored to the bank
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EFT Processing
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New Zealand - ANZ
Select NZ_ANZ as the primary bank :
New Zealand - ASB
Select NZ_ASB as the primary bank :
New Zealand – ASB Fast Net
Select NZ_ASBFASTNET as the primary bank :
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EFT Processing
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New Zealand - BNZ
Select NZ_BNZ as the primary bank :
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EFT Processing
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New Zealand – BNZ International Remittance
Select NZ_BNZOUT as the primary bank :
New Zealand - ANZ Domestic
Select NZANZDOM as the primary bank :
New Zealand - JP Morgan Access
Select NZ_JPMORGAN as the primary bank :
New Zealand - National
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EFT Processing
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Select NZ_NATIONAL as the primary bank :
New Zealand - NATWEST
Select NZ_NATWEST as the primary bank :
New Zealand - Westpac
Select NZ_WESTPAC as the primary bank :
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EFT Processing
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New Zealand - ASB Bank (MT9/I-type Batch)
Select NZASBMT9 as the primary bank :
New Zealand - National Domestic
Select NZNATDOM as the primary bank :
New Zealand - Westpac Domestic
Select NZWPACDOM as the primary bank :
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EFT Processing
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Ireland Standard 18
Select IRE_HSBCBACS as the primary bank :
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EFT Processing
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Setup your bank, customers and vendors
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EFT Processing
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EFT Bank Setup
EFT Banks - ANZ
1 Bank Code  eg CCB. Select or type your Common services bank code. Note
the first finder (magnifying glass) shows all Common Services banks set up in EFT.
The second finder (up arrow) shows all Common Services banks
2 Bank Name  Enter the bank name eg City Commercial Bank
3 Bank/Branch Enter the bank and branch number eg 010902
4 Account Number  Enter the account number eg 0235454-004. New Zealand
bank account numbers are either
AAAAAAA-SS (7-2) , AAAAAAA-SSS (7-3) or AAAAAAAA-SSS (8-3)
5  Account Name  Enter the account name eg Sample Company Inc
6 A/P EFT File batch  Enter or browse to find the file path for AP files
7  A/P EFT File Extension  The file extension required by the bank (e.g. ANZ)
8  A/P EFT File Type  NZ_ANZ for the New Zealand ANZ Bank
9  A/P Payment Reference  Enter an AP Payment reference for this bank. Not
used in the EFT bank file.
10 A/R EFT File batch  Enter or browse to find the file path for AR files
11  A/R EFT File Extension  The file extension required by the bank (e.g. ANZ)
12  A/R EFT File Type  NZ_ANZ for New Zealand ANZ Bank
13  A/R Payment Reference   Enter an AP Payment reference for this bank.
Not used in the EFT bank file.
14  Select the file numbering option either Batch number or File Sequence Number
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EFT Processing
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EFT Banks – ASB Fast Net Layout
6  Registration ID  Enter the 15 digit registration code provided by the bank
7  Bank Payee Code  Enter the Bank Payee Code to be reflected on the customers
statement
9  A/P EFT File Extension  The file extension required by the bank (e.g. ASB)
10  A/P EFT File Type  NZ_ASBFASTNET for the New Zealand ASB Fast nbet
Layout
11  Bank Particulars  Enter an Bank Particulars (reference) for this bank.
13  A/R EFT File Extension  The file extension required by the bank (e.g. ASB)
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EFT Processing
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14  A/R EFT File Type  NZ_ASB Fast Net for the New Zealand ASB Bank –
Fast Net layout
15  Bank Payer Reference   Enter an AP Payment reference for this bank. Not
EFT Banks – ASB Bank
7  A/P EFT File Extension  The file extension required by the bank (e.g. ASB)
8  A/P EFT File Type  NZ_ASB for the New Zealand ASB Bank
11  A/R EFT File Extension  The file extension required by the bank (e.g. ASB)
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EFT Processing
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12  A/R EFT File Type  NZ_ASB for the New Zealand ASB Bank
13  A/R Payment Reference  Enter an AP Payment reference for this bank. Not
EFT Banks BNZ
AAAAAAA-SS (7-2) AAAAAAA-SSS (7-3) or AAAAAAAA-SSS (8-3)
5  Account Name  Enter the account name eg Sample Company Inc.
6  Direct Debit Authority Number  Enter the 7 digit authority number provided
by the bank – For BNZ this must start with ‘02’.
8  A/P EFT File Extension  The file extension required by the bank (e.g. BNZ)
9  A/P EFT File Type  NZ_BNZ for the New Zealand Bank
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EFT Processing
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12  A/R EFT File Extension  The file extension required by the bank (e.g. BNZ)
13  A/R EFT File Type  NZ_BNZ for New Zealand Bank
EFT Vendors
In EFT55 SP4 the following options have been added:
• Option to have more than 1 bank file type for a vendor or customer
• You can now record different vendor bank details for each Remit-To location
The setup of EFT Vendors and EFT Customers is the same across NZ_BNZ and
NZ_BNZOUT
1  Vendor ID  Enter or select the vendor id (e.g. 1200)
2  Remit To  This field is optional  The Remit To gives you the option to
record different vendor bank details for each Remit To location that has been setup in
A/P Remit To Location.
If you leave this field blank, then EFT will use the vendor bank account details for all
A/P Remit to locations. If you fill this field in, then EFT will use the vendor / remit to
location EFT details for a payment made to a specific remit to location.
3  File Type  This field is optional. Select a file type to record different bank
details for each bank layout.
If you leave this field blank, then EFT will use the file type that has been assigned in
EFT Options > Bank Setup
4  Bank Name  The Vendor Bank name (e.g. Standard Chartered Bank)
5  BSB number  Enter the vendor’s BSB number
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EFT Processing
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6  Account Number  The Vendor Account number
7  The Vendor Bank Account Name (e.g. Chloride Systems)
8  Payment Reference  This payment reference can be sent in the bank file if the
option “Use Reference From Vendor Master Record” is selected when you create the
EFT file for the bank
9  Status  Status must be active for an EFT Payment. Modifying this field can be
controlled by a security group
EFT Banks BNZ International Remittance
EFT Banks. If your client is using the same bank for both the domestic and
international payments – they can set the bank up with either format. When creating
payment batches, your client needs to have separate batches – one for domestic
payments and one for international payments. Then at the time of creating the EFT
File, they need to specify to use NZ_BNZOUT (for batches containing International
transfers) and NZ_BNZ for the domestic payments.
1  Bank Code  Select or type your Common services bank code.
Note the first finder (magnifying glass) shows all Common Services banks set
up in EFT. The second finder (up arrow) shows all Common Services banks
2  Bank Name  Enter the bank name eg City Commercial Bank
3  Bank/Branch Enter the bank and branch number eg 020902
4  Account Number  Enter the account number
5  Account Name  Enter the account name e.g. Sample Company Inc.
6  Direct Debit Authority Number  Enter the direct digit authority number
provided by the bank.
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EFT Processing
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7 International Trade Customer ID  Enter the International Trade Customer ID
provided by the bank.
9  A/P EFT File Extension  The file extension required by the bank (e.g. OUT)
10  A/P EFT File Type  NZ_BNZOUT for the NZ – BNZ International
Remittance
11  A/P Payment Reference  Enter an AP Payment reference for this bank.
13  A/R EFT File Extension  The file extension required by the bank
14  A/R EFT File Type  NZ_BNZ for for the NZ – BNZ International
Remittance
15  A/R Payment Reference  Enter an AR Payment reference for this bank. Not
or same as payments.
EFT Vendors
The setup of EFT Vendors and EFT Customers is the same across NZ_BNZ and
NZ_BNZOUT
When doing AP Payments for International vendors, they need to set up a Remit To
vendor per vendor – with the name and address of the Vendor’s Bank. This is
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EFT Processing
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essential as both the Vendor’s bank address and the Vendor’s address is required in
the file.
5  BSB number  Enter the vendor’s BSB number
7  The Vendor Bank Account Name (e.g. Chloride Systems)
Create EFT File
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EFT Processing
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The file type will default to the setup from EFT Banks. So they should set up EFT
Banks for the most common export they do. Then they only need to change it to
NZ_BNZ (or NZ_BNZOUT) as required.
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EFT Processing
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EFT Banks NZ ANZ Domestic
AAAAAAA-SS (7-2) AAAAAAA-SSS (7-3) or AAAAAAAA-SSS (8-3)
5  Account Name  Enter the account name eg Sample Company Inc.
7  A/P EFT File Extension  The file extension required by the bank (e.g. ANZ)
8  A/P EFT File Type  NZANZDOM for the New Zealand ANZ Domestic Bank
11  A/R EFT File Extension  The file extension required by the bank (e.g. ANZ)
12  A/R EFT File Type  NZANZDOM for New Zealand ANZ Domestic Bank
Page 23 of 37
EFT Processing
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EFT Banks – JP Morgan Bank
7  A/P EFT File Extension  The file extension required by the bank (e.g. JPM)
8  A/P EFT File Type  NZ_ JPMORGAN for the New Zealand JP Morgan Bank
11  A/R EFT File Extension  The file extension required by the bank (e.g. JPM)
12  A/R EFT File Type  NZ_ JPMORGAN for the New Zealand JP Morgan
Bank
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EFT Processing
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EFT Banks - National
7  A/P EFT File Extension  The file extension required by the bank (e.g. NAT)
8  A/P EFT File Type  NZ_National for the New Zealand National Bank
11  A/R EFT File Extension  The file extension required by the bank (e.g. NAT)
12  A/R EFT File Type  NZ_National for the New Zealand National Bank
Page 25 of 37
EFT Processing
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EFT Banks - NATWEST
7  A/P EFT File Extension  The file extension required by the bank (e.g. WES)
8  A/P EFT File Type  NZ_NATWEST for the New Zealand NATWEST Bank
11  A/R EFT File Extension  The file extension required by the bank (e.g. NAT)
12  A/R EFT File Type  NZ_NATWEST for the New Zealand NATWEST Bank
Page 26 of 37
EFT Processing
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EFT Banks – Westpac Bank
7  A/P EFT File Extension  The file extension required by the bank (e.g. WPC)
8  A/P EFT File Type  NZ_WESTPAC for the New Zealand Westpac Bank
11  A/R EFT File Extension  The file extension required by the bank (e.g. WPC)
12  A/R EFT File Type  NZ_WESTPAC for the New Zealand Westpac Bank
Page 27 of 37
EFT Processing
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EFT Banks NZ ASB Bank (MT9/I-Type Batch)
1 Bank Name  City Commercial Bank
2 Bank/Branch  6 digit number (e.g. 010902)
3  Account Number  Your account number with your bank (e.g. 0235454-004)
New Zealand bank account numbers are either
4  Account Name eg Sample Company
5  A/P EFT File batch  Enter or browse to find the file path for AP files
6  A/P EFT File Extension  The file extension required by the bank (e.g. .ASB)
7 A/P EFT File Type  NZASBMT9 for New Zealand ASB Bank (MT9/I-type
Batch)
9  A/R EFT File batch  Enter or browse to find the file path for AR files
10  A/R EFT File Extension  The file extension required by the bank (e.g. .ASB)
11 A/R EFT File Type  NZASBMT9 for New Zealand ASB Bank (MT9/I-type
Batch)
Page 28 of 37
EFT Processing
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EFT Banks NZ National Domestic
3  Account Number  Your account number with your bank (e.g. 0235454004)
6  A/P EFT File Extension  The file extension required by the bank (e.g. .NAT)
7 A/P EFT File Type  NZNATDOM for New Zealand National Bank Domestic
10  A/R EFT File Extension  The file extension required by the bank (e.g. .NAT)
11 A/R EFT File Type  NZNATDOM for New Zealand National Bank Domestic
Page 29 of 37
EFT Processing
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EFT Banks NZ Westpac Domestic
6  A/P EFT File Extension  The file extension required by the bank (e.g. .WPC)
7 A/P EFT File Type  NZWPACDOM for New Zealand Westpac Domestic
Bank
10  A/R EFT File Extension  The file extension required by the bank (e.g. .WPC)
11 A/R EFT File Type  NZWPACDOM for New Zealand Westpac Domestic
Bank
Page 30 of 37
EFT Processing
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EFT Vendors
2  Bank Name  The Vendor Bank (e.g. ANZ Bank)
3  Bank / Branch  The Vendor Financial institution id (e.g. 010902)
4  Account Number  The Vendor Account number (e.g. 0321143-003)
5  Account Name  The Vendor Bank Account Name (e.g. Leon Industries)
6  Payment Reference  Enter the payment reference for this vendor (eg Ref 4540)
8  Particulars  This Enter the particulars for this vendor (eg Part 4540)
9 Analysis  Enter the analysis code for this vendor (eg Analys4540)
Page 31 of 37
EFT Processing
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EFT Customers
1  Customer ID  Enter or select the Customer id (e.g. 1100)
2  Bank Name  The Customer Bank (e.g. Commonwealth Bank)
3  Bank / Branch  The Customer Financial institution id (e.g. 020903)
4  Account Number  The Customer Account number (e.g. 0231234-001)
5  Account Name  The Customer Bank Account Name (e.g Bargain Mart – San
Diego)
6  Payment Reference  Enter the payment reference for this Customer (eg Ref
1100)
8  Particulars  This Enter the particulars for this Customer (eg Part 1100)
9 Analysis  Enter the analysis code for this Customer (eg Analys1100)
Page 32 of 37
EFT Processing
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EFT Banks Ireland Standard 18
1  Bank Code  E.g. CCB
2  Bank Name  City Commercial Bank
3  Sort Code  6 digit number (e.g. 010902)
6  Service User Number  6 digits
8  A/P EFT File Extension  The file extension required by the bank (e.g. .CAN)
9  A/P EFT File Type  IRE_HSBCBACS for Ireland Standard 18
12  A/R EFT File Extension  The file extension required by the bank (e.g. .CAN)
13  A/R EFT File Type  IRE_HSBCBACS for Ireland Standard 18
Page 33 of 37
EFT Processing
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EFT Vendors
5  Financial Institution IT/Transit  Enter the Vendor’s Bank ID Code
7  The Vendor Bank Account Name
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EFT Processing
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Creating an EFT File
Select the Create EFT File option from the EFT Transactions menu
• Select A/P Payment Batch, A/R Receipt batch or A/R Refund batch
• Select batch number (or range if allowed)
• The bank file type (layout) from the first bank selected will be displayed but
may be changed if required
• Enter a description
• Select if the reference in the file is
o Description
o Reference from vendor master record
o Use cheque number
o Use invoice number
• Select if you want to error or skip on Vendors/Customers not defined in EFT
• Select individual payments or selected payments
• Click “create file “
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EFT Processing
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Creating an EFT File for NZ HSBC Bank
• When using NZ_HSBC you need to enter a Description
• Select the Reference Field to be “Use description”
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EFT Processing
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Creating an EFT File for NZ JP Morgan Bank
Note: If you use the NZ_JPMORGAN bank, when creating the Payment Batch, you
must create a cheque number.
• Enter a description
• Select the Reference Field to be “Use cheque number”
(You must select this as the cheque number is required in the EFT file layout)
When using JPMORGAN – the reference field needs to be “Use Cheque Number”
And when creating the Payment Batch, you must create a cheque number.
Page 37 of 37

Setup for New Zealand Banks

Transcription

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