Kelly Web Time Time Management Console

Transcription

Kelly Web Time Time Management Console
Kelly Web Time
Time Management Console
Time Card Edit Guide
Note: You may only edit a time card in Kelly Web Time BEFORE it is sent to Payroll
and/or Billing. Adjustments after time has been sent to payroll must be made
outside of Kelly Web Time. Please refer to the Support section for more
information.
TMC – Time Card Edit Guide
2
Contents
Overview .................................................................................................................................................................... 3
New Transaction Screen ............................................................................................................................................ 3
Add Hours .................................................................................................................................................................. 4
Add Breaks ................................................................................................................................................................. 5
Subtract Hours ........................................................................................................................................................... 6
Void Hours.................................................................................................................................................................. 7
Add In-Outs or Worked Segments ............................................................................................................................. 8
Support ...................................................................................................................................................................... 9
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TMC – Time Card Edit Guide
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Overview
This guide describes how to edit hours from the time card New Transaction screen. Sections include Add Hours,
Add Breaks, Move hours, Subtract Hours, Void Hours and Add In-out Times.
The employee can re-open and edit their time card as long as it is not approved or sent to payroll. It is
recommended that they enter their own time, but if they can’t, the TMC user will enter comments regarding the
change for audit purposes.
Note: If you edit the time card, please be sure to send the customer supervisor an approval request email to
approve the change. Go to the Unapproved Time tab and click on Send Request next to their name.
New Transaction Screen
Click on the employee’s name from the employee list screen of the Time Management Console to go to their
time card.
To edit time for an employee from the time card screen, click on New Transaction.
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TMC – Time Card Edit Guide
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Add Hours
1.
2.
3.
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5.
From the New Transaction screen, select
Select the day from the Date drop down.
Select the appropriate assignment from the Assignment drop down.
Select WORKED from the Pay Code menu.
Enter the Amount of hours. The hour amounts must be entered in decimal format (e.g. an hour and a half is
1.50. Click on More Examples to view the conversions.
6. Add comments. This is required for audit purposes.
7. Click
to submit the entry.
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Tip: If entering multiple days, use
to add a row for each day first, then follow steps 3-7
above to quickly enter hours for the week versus submitting one day at a time.
The added time is represented as an adjustment on the time card. Your initials will show as the source (Src) of
the change.
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TMC – Time Card Edit Guide
5
Add Breaks
1.
2.
3.
4.
5.
If an employee forgot to subtract their meal break from their total daily hours, select
Select the day from the Date drop down.
Select the appropriate assignment from the Assignment drop down.
Select BREAK from the Pay Code menu.
Enter a negative amount of time to be deducted (e.g. -0.50 = subtracting 30 minutes for the break) in
decimal format.
6. Add Comments. This is required for audit purposes.
7. Click
to submit the entry.
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The break is represented as an adjustment on the time card. Your initials will show as the source (Src) of the
change.
Changes to the time card are also noted on the Employee Overview screen via the comments icon. Click on the
icon to view the changes and the date and time of change.
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TMC – Time Card Edit Guide
6
Subtract Hours
1.
2.
3.
4.
5.
Select
Select the day from the Date drop down.
Select the appropriate assignment from the Assignment drop down.
Select WORKED from the Pay Code menu.
Enter a negative amount of time to be deducted in decimal format. (e.g. -1.00 deducts 1 hour from worked
time)
6. Add Comments. This is required for audit purposes.
7. Click
to submit the entry.
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2
5
3
4
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7
The deducted time is represented as an adjustment on the time card. Your initials will show as the source (Src)
of the change.
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TMC – Time Card Edit Guide
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Void Hours
If an employee enters hours for the wrong assignment or week, you may void the hours by clicking on the hours
in the blue hyperlink.
1. When you hover over the hours, you will see the pop-up “Click to CANCEL this punch and Void the
hours.
2. You will be asked to verify the void. Click ok to continue.
3. The hours will be voided to 0.00 in red and the total hours for the week will recalculate.
4. Your changes will be recorded in comments for audit purposes.
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TMC – Time Card Edit Guide
8
Add In-Outs or Worked Segments
You may add additional worked segments/In-Outs via the New Transaction screen and Add Punch.
1.
2.
3.
4.
Select
Select the day from the Date drop down.
Select the appropriate assignment from the Assignment drop down.
Enter the IN time and the OUT time for the day in military format.
5. To add another IN/OUT, select
6. Add Comments. This is recommended for audit purposes.
7. Click
to complete the transaction.
Tip: If entering multiple days, use
to add a row for each day first, then follow steps above to
quickly enter hours for the week versus submitting one day at a time.
1
2
2
3
4
2
5
6
7
The added day and time is represented as an adjustment on the time card. Your initials will show as the source
(Src) of the change.
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TMC – Time Card Edit Guide
9
Support
All time submission and approval should be complete by Tuesday at 11:59 PM ET to process to Payroll for the
current pay period.
Any time submitted after Tuesday at 11:59 PM ET will not be sent for payroll until the following week.
Any adjustments that need to be made after time has been approved and submitted to Payroll must be
processed manually.
Any change in time after it has been sent to payroll requires the following:
o
o
To reduce the employee’s hours, refer to Documenting a Time Correction – Reallocating Time (e1005).
To increase the employee’s hours, submit an Additional Hours Time Document (Item 1) to the Payroll
Center.
o
Note: If disputed hours have been sent to Payroll as Pay Only and you need to bill the customer for all or a
portion of these hours, contact the Field Service Center (FSC) at 1-877-I-ASK-KHQ (1-877-427-5547) or
complete the FSC Online Form.
Branch Users:
Kelly Hotline: 1-800-KELLY-04
http://www.peoplenet.com/tutorials/videoplayer.cfm?filename=KELLY/branch
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