consulting services for web-based tri-media monitoring

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consulting services for web-based tri-media monitoring
CONSULTING SERVICES
FOR WEB-BASED TRI-MEDIA MONITORING
Terms of Reference (TOR)
1. OBJECTIVE:
The objectives of BCDA's Consulting
Monitoring are:
•
•
•
Services for Web-based
Tri-Media
To provide a cost-effective and more efficient media monitoring service
to the BCDA by outsourcing the media monitoring service to a highlyqualified CONSULTANT.
To make use of a web-based monitoring system as a management
tool that is accessible to BCDA decision makers anytime, anywhere.
To provide timely access of BCDA-related news found in the tri-media
(print, radio and TV) .
. Based on this, the CONSULTANT shall provide the BCDA with web-based trimedia monitoring services through a user-friendly online monitoring system
that can be accessible through the internet for a period of one year. The
salient features of the tri-media monitoring service will include the following:
•
•
•
•
•
•
•
•
•
•
Daily monitoring of major broadsheets, tabloids, websites, magazines,
TV stations, and radio stations; .
Establish and maintain a web-based tri-media monitoring system that
can be accessed 24 hours a day, seven days a week;
Upload BCDA-related tri-media news with its corresponding media
value at the dedicated website not later than 8:30 AM on weekdays
and 2 PM on weekends.
Archive BCDA news in the web for easy access;
Daily alert via email on stories that were published;
Provide an online mechanism that will allow users to effectively and
efficiently manage their media, through tags, comments, track return of
investment of press activities, summary of news exposure, and
generate charts.
Present daily alert in a customized format-include weather forecast,
exchange rate, summary of articles, and group articles according to
search parameters and issues.
Alert BCDA via SMS on potential issues that were published;
Provide
monthly
compilation
of monitored
articles
with
its
corresponding media value in CD-ROM format.
Provide a monthly accomplishment report that will include an analysis
of media value, article count, and issues that are found to be relevant
to BCDA at a specific period.
2. SCOPE OF WORKITECHNICAL
Section 2.1
2.1.1
SPECIFICATIONS
AND DELIVERABLES:
The CONSULTANT shall provide access to a web-based
media monitoring system covering the following:
tri-
Selecting and clipping relevant news, photographs, features,
supplements, advertorials, bid notices, announcements, and
issues in identified tri-media.
.
2.1.2 Uploading the selected news to the CONSULTANT'S online
facility not later than 8:30 AM. during weekdays and 2 PM on
Sundays for news that fall on Saturday and Sunday.
2.1.3 Archiving of the selected news in the online facility for at least 1
month.
2.1.4 Providing BCDA with the CD containing all selected articles and
stories at the end of every month.
2.1.5 Provide a monthly accomplishment report that will include an
analysis of media value, article count, and issues that are found
to be relevant to BCDA for the month..
. Section 2.2
The CONSULTANT shall provide the following features for the
online facility:
2.2.1 User name that will allow selected BCDA employees to access
the website containing the uploaded tri-media news.
2.2.2 Easy user navigation and interface for easy access to articles in
the search parameters and issues that are relevant at a specific
period.
2.2.3 Pertinent details about the articles shall be indicated/linked in
the website, including but not limited to:
2.2.3.1
2.2.3.2
2.2.3.3
2.2.3.4
2.2.3.5
2.2.3.6
Name of News Agency
Name of Reporter
Related Articles
Media Value
Page Number
Page Layout
2.2.4 Archiving of the articles for at least one month for easy tracking
of previously posted press releases and news articles.
2.2.5. Provide an online mechanism that would allow BCDA to
effectively and efficiently manage their media by:
2.2.5.1
2.2.5.2
2.2.5.3
Allowing users to. see real time summary of
BCDA's exposure. hits, size and value per
media source;
Allowing users to identify influential journalists
and bloggers and their "spin" on BCDA;
Allowing users to identify articles/clips wherein
their spokespeople are mentioned/interviewed.
Current Spokespeople are:
2.2.5.3.1.1
2.2.5.3.1.2
2.2.5.3.1.3
2.2.5.3.1.4
2.2.5.3.1.5
2.2.5.3.1.6
2.2.5.4
2.2.5.5
Felicito C. Payumo
Arnel Paciano D. Casanova, Esq.
Aileen R. Zosa
Dean J. Santiago
Atty. Regina Salve R. Lapuz
Robert C. Gervacio
Allowing users to save and add own comments
to relevant articles and be able to have online
discussions about articles of interest to their
group;
Allowing users to track return on investment for
press activities done per event on the website
2
2.2.5.6
2.2.5.7
2.2.5.8
2.2.5.9
2.2.5.10
2.2.5.11
and be able to come up with reports using excel
sheets that are easily generated using the site;
Allowing users to tag articles by brand,
messaging, topic and issues depending on their
specifications/ needs;
Allowing users to track changes (tags, press
activity links, comments) made in articles
uploaded in their account;
Allowing users to have access to immense
archive of ads and articles that. is updated on a
daily basis, even those outside subscription
parameters;
Allowing users to generate real time charts
according to their preference and needs-daily
chart, daily media chart, monthly media chart,
monthly publication chart, tags chart, issues
chart. These charts are based on real time
count, size and value of articles;
Providing a noticeable alert for urgent news that
need immediate attention and action; an9
Providing users a database of journalists and
related information that can be viewed in the
website that includes contact details, email and
designations.
Section 2.3. The CONSULTANT shall use the following search parameters.
in monitoring
BCDA-related
news articles, photographs,
features,
supplements,
advertorials,
bid
notices,
announcements, issues and the like.
2.3.1
2.3.2
All BCDA-related
tri-media
news including
features,
supplements, advertorials, bid notices, announcements and the
like mentioning the Bases Conversion and Development
Authority or BCDA;
Main story articles on topics and issues relevant to the agenda
of the BCDA based on the following keywords:
2.3.2.1
BCDA Articles:
2.3.2.1.1
Bases Conversion and
Development Authority
(BCDA)
2.3.2.1.2
Subic-Clark-Tarlac
Expressway (SCTEX) .
2.3.2.1.3
Felicito C. Payumo
2.3.2.1.4
Arnel Paciano D. Casanova, Esq.
2.3.2.1.5
Aloysius R. Santos
2.3.2.1.6
Narciso L. Abaya
2.3.2.1.7
Aileen R. Zosa
2.3.2.1.8
Robert C. Gervacio.
2.3.2.1.9
Eduardo J. Lena
2.3.2.1.10 Dean J. Santiago
2.3.2.1.11 Nena D. Radoc
2.3.2.1.12 Eleanor L. Atienza
2.3.2.1.13 Atty. Regina Salve R.
Lapuz
3
2.3.2.2
BCDA Subsidiaries/Affiliates (articles
without mention of BCDA):
2.3.2.2.1
Clark Development
Corporation (CDC)
2.3.2.2.2
Clark International Airport
Authority (CIAC)
2.3.2.2.3
Diosdado Macapagal
International Airport
(DMIA)
2.3.2.2.4
Poro Point Management
Corporation (PPMC)
2.3.2.2.5
Poro Point Investment
Corporation (PPIC)
2.3.2.2.6
San Fernando Airport
2.3.2.2.7
Thunderbird Resorts
2.3.2.2.8
John Hay Management
Corporation (JHMC)
2.3.2.2.9
Camp John Hay
2.3.2.2.10 Bataan Technology Park
'Inc. (BTPI)
2.3.2.2.11 Fort Bonifacio
Development Corporation
(FBDC)
2.3.2.2.12 Bonifacio Global City
2.3.2.2.13 Bonifacio Art Foundation
2.3.2.2.14 Bonifacio Gas Corporation
2.3.2.2.15 Bonifacio Water Corporation
2.3.2.2.16 Newport City
2.3.2.2.17 McKinley Hill
2.3.2.2.18 Subic Clark Alliance for
Development Council
(SCAD-C)
2.3.2.2.19 Pamayanang Diego Silang
2.3.2.2.20 Centennial Village
2.3.2.3
Industry (articles without mention of
BCDA)
2.3.2.3.1
Ayala Corporation
2.3.2.3.2
Megaworld
2.3.2.3.3
Alliance Global Group Inc.
2.3.2.3.4
Camp John Hay
Development Corporation
(CJHDevco)
2.3.2.3.5
Net Group
2.3.2.3.6
Metrobank
2.3.2.3.7
SM
2.3.2.3.8
SM Land Inc.
2.3.2.3.9
Subic Metropolitan
Authority (SBMA)
2.3.2.3.10 Government Owned and
Controlled Corporations
(GOCC)
2.3.2.3.11 Armed Forces of the
Philippines (AFP)
Modernization Fund
2.3.2.3.12 Taguig City
4
2.3.2.3.13
2.3.2.3.14
2.3.2.3.15
2.3.2.3.16
2.3.3
Section 2.4
Taguig Mayor Lani
Cayetano
.Fil-Estate
Global-Estate Resort Inc.
Hyatt Grand Hotel
BCDA. may modify the search parameters to meet its
requirements. Such modifications shall be agreed upon by both
parties and documented in writing.
The CONSULTANT shall base their search on the following
publications and websites.
2.4.1. Broadsheets (9)
2.4.1.1.
Business Mirror
2.4.1.2.
BusinessWorld
2.4.1.3.
Manila Bulletin
2.4.1.4.
Philippine Daily Inquirer
2.4.1.5.
Philippine Star
2.4.1.6.
Manila Times
2.4.1.7.
Manila Standard Today
2.4.1.8.
Daily Tribune
2.4.1.9.
Malaya
2.4.2. Tabloids (11)
2.4.2.1. Abante
2.4.2.2.
Abante Tonite
2.4.2.3.
Bandera
2.4.2.4.
Bulgar
2.4.2.5.
People Taliba
2.4.2.6.
People's Tonite
2.4.2.7.
Remate
2.4.2.8.
Remate Tonite
2.4.2.9.
Tempo
2.4.2.10. Pilipino Star Ngayon
2.4.2.11. People's Journal
2.4.3. Websites
2.4.3.1.
2.4.2.2.
2.4.3.3.
2.4.3.4.
2.4.3.5.
2.4.3.6.
2.4.3.7.
2.4.3.8.
All online versions
including:
ABS-CBN News
Balita
DZMM
GMA News
Inews Phils.
Libre
Sun Star Baguio
Sun Star Pampanga
of publications
monitored
2.4.4. Magazines (17)
2.4.4.1. C! Magazine
2.4.4.2. Cruising
2.4.4.3. China Business
2.4.4.4. Condo Living
2.4.4.5. Expat
2.4.4.6. Fortune
2.4.4.7. BizWeek Asia
2.4.4.8. Travel Life
5
2.4.4.9.
3.4.4.10.
2.4.4.11.
2.4.4.12.
2.4.4.13.
2.4.4.14.
2.4.4.15.
2.4.4.16.
2.4.4.17.
Travel Lifestyle Asia
NewsBreak
Philippine Graphic
Lifestyle Asia Travel
Lifestyle Asia
Philippine Tatler Society
People Asia
Philippine Business
Philippine Tatler
2.4.5. Television
2.4.5.1.
ABS-CBN2
2.4.5.1.1. Umagang Kay Ganda
2.4.5.1.2. TV Patrol
2.4.5.1.3. Bandila
2.4.5.1.4. Hourly new advisory
2.4.5.2. NBN4
2.4.5.2.1. One Morning
2.4.5.2.2. Batingaw
2.4.5.2.3. Teledyaryo 6:00pm onwards
2.4.5.3. ABC5
2.4.5.3.1. Sapul
2.4.5.3.2. Balitaang Tapat
2.4.5.3.3. Aksyon
2.4.5.3.4. Aksyon Journalismo
2.4.5.3.5. Hourly News Advisory
2.4:5.4. GMA7
2.4.5.4.1. Unang Hirit
2.4.5.4.2. 24 Oras
2.4.5.4.3. Saksi
2.4.5.4.4. Hourly news advisory
2.4.5.4.5. Weekend Flash Report Special Edition
2.4.5.5. GMA News TV
2.4.5.5.1. Balitanghali
2.4.5.5.2. News on Q
2.4.5.6. QTV11
2.4.5.6.1. Balitanghali
2.4.5.6.2. News On Q
2.4.5.7.IBC13
2.4.5.7.1. One Morning
2.4.5.7.2. Headliners
2.4.5.7.3. News Tonight
2.4.5.7.4. Express Balita
2.4.5.8. ANC21 (All day)
2.4.5.9. Studio 23
2.4.5.9.1. News Bite
2.4.5.9.2. Iba-Balita
2.4.5.9.3. News Central
2.4.5.10. Net25
2.4.5.10.1. iBalita
2.4.5.11.DZMM TeleRadyo --Ch. 26 Sky Cable (All Day)
2.4.5.12.GMA News TV (All Day)
2.4.5.13.Sky Cable 13
2.4.5.13.1. Business and Leisure
2.4.5.14. Solar Sports
2.4.5.14.1. Motoring Today
6
2.4.6. Radio
2.4.6.1. DZMM (Whole Day)
2.4.6.2. . DZBB (Whole Day)
2.4.4.3. DZRH (Whole Day)
2.4.6.4. DZXL (Whole Day)
2.4.6.5. DZIZ (Whole Day)
2.4.6.6. DWXI (Whole Day)
2.4.4.7. DZRJ (Whole Day)
2.4.6.8. DZEC (Whole Day)
2.4.6.9. DZAS (Whole Day)
2.4.6.10. Inquirer Radio 990 (Whole Day)
Section 2.5 The CONSULTANT shall alert the BCDA via email on the
following articles:
2.5.1
2.5.2
2.5.3
2.5.4
Any tri-media news, photograph, feature, supplement,
advertorial, announcements and the like about BCDA or any of
its units;
Any.. tri-media news, photograph, feature, supplement,
advertorial, announcement and the like linking BCDA or any of
its businesses with controversial personalities;
Any BCDA-initiated tri-media releases, supplements, bid
notices, announcements and the like. BCDA will inform the
CONSULTANT of the press-related information it released to
the media;
Any tri-media news, photograph, feature, announcements and
the like about issues that BCDA may find relevant to its
businesses. BCDA will inform the CONSULTANT of the issues
that they would like to monitor.
Section 2.6
The CONSULTANT shall alert the BCDA via real time text
(SMS) of an urgent news/article that needs immediate attention
and action.
Section 2.7
The CONSULTANT shall submit a monthly accomplishment
report in hard' copy and CD format (2 copies each) with the
following report parameters:
2.7.1
The Monthly Accomplishment Report shall detail the pickups of
BCDA press releases.
2.7.2 The Monthly Accomplishment Report shall be submitted every
seventh of the month.
2.7.3 The report provides aggregate information on Client, Industry,
configured according to specifications agreed between Client
and the CONSULTANT.
2.7.4 The Monthly Accomplishment Report shall also include media
value, article count and positive or negative news rating, and
whether BCDA was the main topic or was just mentioned.
2.7.5 The Monthly Accomplishment Report shall also include media
value and article count of issues that were monitored for that
period.
2.7.6 The Monthly Accomplishment Report shall also include
analysis of results/ charts.
7
3. METHODOLOGY
The prospective consultants shall be evaluated based on the QualityBased (QBE) evaluation.
Each consultant shall submit technical and fin'ancial proposals
simultaneously in separate sealed envelopes.
Each consultant shall also provide the BCDA a two-week trial period of
their proposed Web-based Tri-Media Monitoring site for evaluation
purposes.
The technical proposal and the trial of the Web-based Tri-Media
Monitoring site shall be the basis in the evaluation of the consultants,
and shall be given a total weight of one hundred percent (100%). The
breakdown are as follows:
Evaluation Criteria
Wei ht
40%
Total
60%
100%
The consultants shall then be ranked in descending order based on the
combined numerical ratings of their technical proposals, from which the
highest rated bid will be identified.
Only the financial proposal of the consultant who gets the highest
technical rating shall be opened-in their presence. Total calculated bid
prices which exceed the approved budget for the contract shall not be
considered. The name of the consultant, the quality scores and the
proposed prices shall be recorded when the financial proposals are
opened. Negotiations shall be undertaken with the consultant who is
first in rank.
'
The financial proposals shall not exceed the approved budget for the
contract and shall be deemed to include the cost of all taxes, duties,
fees, levies and other charges imposed under applicable laws.
4. MINIMUM QUALIFICATIONS
OF THE CONSULTANT
4.1. The CONSULTANT must have two years experience in online media
monitoring.
4.2. The CONSULTANT must have handled at least three (3) similar online
media monitoring projects with a minimum of one (1) year.
4.3. The CONSULTANT shall be assessed based on the most favorable
compliance with the criteria.
8
5. SERVICES
5.1
Standard of Service
The CONSULTANT shall fulfill its obligations under the agreement by
using its technical expertise and according to. the best-accepted
professional and industry standards. The CONSULTANT shall exercise
all reasonable skill, care, diligence, and prudence in the discharge of
the duties agreed to be performed and shall always work in the best
interest of BCDA. To attain these, the CONSULTANT shall provide
personnel with sufficient qualifications and experience to ensure the full
and satisfactory accomplishment of the required services/undertakings.
The services shall be conducted
with the instructions or directions
any time before its completion.
regular consultation with BCDA
responsibilities under the Contract
by the CONSULTANT in accordance
made or to be made by the BCDA at
The CONSULTANT shall conduct
in relation to the undertaking of its
Agreement.
5.2 Confidentiality Clause
The CONSULTANT shall hold and maintain confidential all materials
and information which shall come into its possession, or knowledge in
connection with the Contract or its performance, and not to make use
thereof other than for the purpose of the Contract.
After the completion or termination of the Contract, all materials, data,
proprietary information and other related documents provided to the
CONSULTANT and which have been derived in relation to and as a
consequence
of the implementation
of the Contract, shall be
immediately turned over to BCDA without need of demand.
The CONSULTANT
undertakes that it shall make appropriate
instructions to its employees who need to have access
to such
information and materials to strictly observe the confidentiality thereof.
The CONSULTANT shall likewise oblige the supplier/service provider to
be bound by this confidentiality.
The obligation of the CONSULTANT
under this Article shall service
even after the termination of this Contract.
Any violation of this Article by the CONSULTANT shall make him liable
to BCDA for the penalty equal to ten percent (10%) of the total
consideration stipulated herein.
5.3 Contract Term
This contract shall be effective for one (1) year. The access of the webbased tri-media monitoring system shall expire one (1) year after the
issuance of Notice to Proceed.
------ end -------
9
CONTRACT FOR WEB-BASED TRI-MEDIA
MONITORING CONSULTING SERVICES
KNOW ALL MEN BY THESE PRESENTS:
This CONTRACT entered into and executed by and between:
The
BASES CONVERSION
AND DEVELOPMENT
AUTHORITY, a government instrumentally vested with
corporate powers, created by virtue of Republic Act No.
7227, as amended, with office and postal address at the
BCDA Corporate Center, 2/F Bonifacio Technology
Center, 31st Street Corner 2nd Avenue, Bonifacio Global
. City, Taguig City, represented herein by its Executive Vice
President, AILEEN AN. R. ZOSA, who is duly authorized
for this purpose by Section No. X, Subject No. 10.03, item
3 of the Revised BCDA Manual of Approvals, dated 5
August 2010, a certified true copy of which is hereto
attached as Annex "A", hereinafter referred to as "BCDA";
-and, a corporation
duly registered and operating under the laws of the
Republic of the Philippines, with principal office address at
,
Metro Manila, represented herein by its President and
Chief Executive Officer
,
who -is duly authorized for this purpose as evidenced by
Secretary's Certificate dated
, a copy of
which is hereto attached as Annex "B", and herein
referred to as the "CONSULTANT";
-WITNESSETH: THAT
WHEREAS, under Republic Act No. 7227, as amended by Republic Act
No. 7917, the BCDA is mandated to accelerate the sound and balanced
conversion into alternative productive uses of the military reservations and their
extensions, to raise funds by the sale of portions of Metro Manila military camps,
and to apply said funds for the development and conversion into alternative
productive uses of lands covered under the 1947 Military Bases Agreement
between the Philippines and the United States;
in pursuance of its mandate, the BCDA in partnership with
the private sector is actively pursuing the development of Fort Bonifacio in
Taguig, the former Clark Air Base in Pampanga, Camp John Hay in Baguio City,
and the Wallace Air Station in San Fernando, La Union, as well as other Metro
Manila camps and military installations;
WHEREAS,
WHEREAS, the BCDA isin need of a fast, efficient and effective tri-media
monitoring system that would enable the BCDA management to keep abreast
with BCDA-related news;
WHEREAS, print, radio and TV media monitoring is essential to the dayto-day operations of the BCDA, especially during crisis situations which require
the BCDA management's immediate response;
1
WHEREAS, the aforesaid undertaking requires the services of an expert
in tri-media monitoring who will oversee all news related to BCDA, both in print
and broadcast media, including but not limited to photographs, features,
commentaries, supplements, advertorials, bid notices, announcements and the
likes, which are published in the country's major newspapers of general
circulation and aired both on dominant radio and.television n~tworks, who can
inform and assist the top management of BCDA to immediately respond to past,
impending and current issues;
WHEREAS, th.e CONSULTANT is an expert in tri-media monitoring and
has the necessary technical expertise and the required financial capability to
develop a web-based tri-media monitoring system;
WHEREAS, the urgency and level of expertise required to provide access
to a web-based system for tri-media monitoring to be undertaken by the
CONSULTANT is technical in nature and beyond the optimum in-house
capability of the BCDA;
WHEREAS, the BCDA has entered into a negotiated procurement with
the CONSULTANT,
in accordance with Section 53.9 of the Revised
Implementing Rules and Regulations of RA 9184 (Government Procurement
Act), for the services of an expert in tri-media monitoring who will oversee all
news related to BCDA, both in print and broadcast media, including but not
limited to photographs, features, commentaries, supplements, advertorials, bid
notices, announcements and the likes, which are published in the countrY's major
newspapers of general circulation and. aired both on dominant radio and
television networks, and provide the BCDA access to a web-based compilation of
. the aforesaid information;
WHEREAS, the negotiated procurement of the CONSULTANT is through
Small Value Procurement which does not fall under Shopping in Section 52 of
the aforementioned IRR and the amount involved does not exceed the Five
Hundred Thousand Pesos (P500,000) threshold prescribed in Annex "H" of the
revised IRR;
WHEREAS, the amount of the contract is
THOUSAND PESOS (P__
,__
-----------
.OO), only, inclusive of all taxes;
WHEREAS, the CONSULTANT has presented to the BCDA a web-based
tri-media
monitoring system which the
CONSULTANT developed
(http:www.______withloginname:
andpassword:
_____
) to service the needs of the BCDA's Web-based Tri-Media Media
Monitoring System pursuant to the Consulting Services For Web-Based TriMedia Monitoring Terms of Reference (TOR), for which the CONSULTANT was
awarded with this Web-based Tri-Media Monitoring Consulting Contract. A copy
of the Consulting Services for Web-Based Tri-Media Monitoring Terms of
Reference (TOR) is hereto attached and made an integral part hereof as Annex
"e";
NOW, THEREFORE, for and in consideration of the foregoing premises,
and for the stipulations and conditions herein stated, the parties hereby agree
and bind themselves to the following:
Article I. Term.
___
,2011 to
This contract shall be effective for one (1) year, from
, 2012.
2
Article II. Specific Undertaking. The CONSULTANT shall report directly
to the Department Manager of the Public Affairs Department for the provision of
its services.
Article III. Scope of Services. The CONSULTANT shall have the
following duties and responsibilities:
Section 3.1 The CONSULTANT shall provide access to a web-based trimedia monitoring system covering the following:
3.1.1 Selecting and clipping relevant news, photographs, features,
supplements, advertorials, bid notices, announcements, and
issues in identified tri-media.
3.1.2 Uploading the selected news to the CONSULTANT'S online
facility not later than 8:30 AM. during weekdays and 2 PM on
Sundays for news that fall on Saturday and Sunday.
3.1.3 Archiving of the selected news in the online facility for at least 1
month.
3.1.4 Providing BCDA with the CD containing all selected ~rticles and
stories at the end of every month.
3.1.5 Provide a monthly accomplishment report that will include an
analysis of media value, article count, and issues that are found
to be relevant to BCDA for the month.
Section 3.2 The CONSULTANT shall provide the following features for the
online facility:
3.2.1 User name that will allow selected BCDA employees to access
the website containing the uploaded tri-media news.
3.2.2 Easy user navigation and interface for easy access to articles in
the search parameters and issues that are relevant at a specific
period.
3.2.3 Pertinent details about the articles shall be indicated/linked in
the website, including but not limited to:
3.2.3.1
3.2.3.2
3.2.3.3
3.2.3.4
3.2.3.5
3.2.3.6
Name of News Agency
Name of Reporter
Related Articles
Media Value
Page Number
Page Layout
3.2.4 Archive the articles for at least one month for easy tracking of
previously posted press releases and news articles.
3.2.5 Online mechanism that would allow BCDA to effectively and
efficiently manage their media by:
3.2.5.1
3.2.5.2
3.2.5.3
Allowing users to see real time summary of
BCDA's exposure hits, size and value per
media source;
Allowing users to identify influential journalists
and bloggers and their "spin" on BCDA;
Allowing users to identify articles/clips wherein
their spokespeople are mentioned/interviewed.
Current Spokespeople are:
3.2.5.3.1.1
3
Felicito C. Payumo
3.2.5.3.1.2
3.2.5.3.1.3
3.2.5.3.1.4
3.2.5.3.1.5
3.2.5.3.1.6
Arnel Paciano D. Casanova, Esq.
Aileen R. Zosa
Dean J. Santiago
Atty. Regina Salve R. Lapuz
Robert C. Gervacio
3.2.5.4
Allowing users to save and add own comments
to relevant articles and be able to have online
discussions about articles of interest to their
group;
3.2.5.5 Allowing users to track return on investment for
press activities done per event on the website
and be able to come up with reports using excel
sheets that are easily generated using the site;
3.2.5.6 Allowing users to tag articles by brand,
messaging, topic and issues depending on their
specificationsl needs;
3.2.5.7 Allowing users to track changes (tags, press
activity links, comments) made in articles
uploaded in their account;
.
3.2.5.8 Allowing users to have access to immense
archive of ads and articles that is updated on a
daily basis, even those outside subscription
parameters;
3.2.5.9 Allowing users to generate real time charts
according to their preference and needs-daily
chart, daily media chart, monthly media chart,
monthly publication chart, tags chart, issues
chart. These charts are based on real time
count, size and value of articles;
3.2.5.10 Providing a noticeable alert for urgent news that
need immediate attention and action; and
3.2.5.11 Providing users a database of journalists and
related information that can be viewed in the
website that includes contact details, email and
designations.
Section 3.3. The CONSULTANT shall use the following search parameters
in monitoring BCDA-related news articles, photographs,
features,
supplements,
advertorials,
bid
notices,
announcements, issues and the like.
3.3.1 All BCDA-related tri-media
news including features,
supplements, advertorials, bid notices, announcements and the
like mentioning the Bases Conversion and Development
Authority or BCDA;
3.3.2 Main story articles on topics and issues relevant to the agenda
of the BCDA based on the following keyword~:
3.3.2.1
BCDA Articles:
3.3.2.1.1 Bases Conversion and
Development Authority
(BCDA)
3.3.2.1.2 .Subic-Clark-Tarlac
Expressway (SCTEX)
3.3.2.1.3 Felicito C. Payumo
3.3.2.1.4 Arnel Paciano D. Casanova, Esq.
4
3.3.2.1.5
3.3.2.1.6
3.3.2.1.7
3.3.2.1.8
3.3.2.1.9
3.3.2.1.10
3.3.2.1.11
3.3.2.1.12
3.3.2.1.13
Aloysius R. Santos
Narciso L. Abaya
Aileen R. Zosa
Robert C. Gervacio
Eduardo J. Lena
Dean J. Santiago
Nena D. Radoc
Eleanor L. Atienza
Atty. Regina Salve R.
Lapuz
3.3.2.2
BCDA Subsidiaries/Affiliates (articles
without mention of. BCDA):
3.3.2.2.1
Clark Development
Corporation (CDC)
3.3.2.2.2
Clark Internationa'i Airport
Authority (CIAC)
3.3.2.2.3
Diosdado Macapagal
International Airport
(DMIA)
3.3.2.2.4
Poro Point Management
Corporation (PPM C)
3.3.2.2.5
Poro' Point Investment
Corporation (PPIC)
3.3.2.2.6
San Fernando Airport
3.3.2.2.7
Thunderbird Resorts
3.3.2.2.8
John Hay Management
Corporation (JHMC)
3.3.2.2.9
Camp John Hay
3.3.2.2.10 Bataan Technology Park
Inc. (BTPI)
3.3.2.2.11 Fort Bonifacio
Development Corporation
(FBDC)
3.3.2.2.12 Bonifacio Global City
3.3.2.2.13 Bonifacio Art Foundation
3.3.2.2.14 Bonifacio Gas Corporation
3.3.2.2.15 Bonifacio Water Corporation
3.3.2.2.16 Newport City
3.3.2.2.17 McKinley Hill
3.3.2.2.18 Subic Clark Alliance for
Development Council
(SCAD-C)
3.3.2.2.19 Pamayanang Diego Silang
3.3.2.2.20 Centennial Village
3.3.2.3
Industry (articles without mention of
BCDA)
3.3.2.3.1
Ayala Corporation
3.3.2.3.2
Megaworld
3.3.2.3.3
Alliance Global Group Inc.
3.3.2.3.4
Camp John Hay
Development Corporation
(CJHDevco)
3.3.2.3.5
Net Group
3.3.2.3.6
Metrobank
3.3.2.3.7
SM
5
3.3.2.3.8
3.3.2.3.9
3.3.2.3.10
3.3.2.3.11
3.3.2.3.12
3.3.2.3.13
3.3.2.3.14
3.3.2.3.15
3.3.2.3.16
3.3.3
Section 3.4
SM Land Inc,
Subic Metropolitan
Authority (SBMA)
Government Owned and
Controlled Corporations
(GOCC)
Armed Forces of the
Philippines (AFP)
Modernization Fund
Taguig City
Taguig Mayor Lani
Cayetano
Fil-Estate
Global-Estate Resort Inc.
Hyatt Grand Hotel
BCDA may modify the search parameters to meet its
requirements. Such modifications shall be agreed upon by both
parties and documented in writing.
The CONSULTANT shall base their search on the following
publications and websites.
3.4.1. Broadsheets (9)
3.4.1.1.
Business Mirror
3.4.1.2.
BusinessWorld
3.4.1.3.
Manila Bulletin
3.4.1.4.
Philippine Daily Inquirer
3.4.1.5.
Philippine Star
3.4.1.6.
Manila Times
3.4.1.7.
Manila Standard Today
3.4.1.8'. Daily Tribune
3.4.1.9.
Malaya
3.4.2. Tabloids (11)
3.4.2.2.
3.4.2.2.
3.4.2.3.
3.4.2.4.
3.4.2.5.
3.4.2.6.
3.4.2.7.
3.4.2.8.
3.4.2.9.
3.4.2.10.
3.4.2.11.
Abante
Abante Tonite
Bandera
Bulgar
People Taliba
People's Tonite
Remate
'Remate Tonite
Tempo
Pilipino Star Ngayon
People's Journal
3.4.3. Websites
All online versions
including:
3.4.3.1. ABS-CBN News
3.4.3.2.
Balita
3.4.3.3.
DZMM
3.4.3.4. ' GMA News
3.4.3.5.
Inews Phils.
3.4.3.6.
Libre
3.4.3.7.
Sun Star Baguio
3.4.3.8.
Sun Star Pampanga
6
of publications
monitored
3.4.4. Magazines (17)
3.4.4.1. C! Magazine
3.4.4.2. Cruising
3.4.4.3. China Business _
3.4.4.4. Condo Living
3.4.4.5. Expat
3.4.4.6. Fortune
3.4.4.7. BizWeek Asia
3.4.4.8. Travel Life
3.4.4.9. TravelLifestyle Asia
3.4.4.10. NewsBreak
3.4.4.11. Philippine Graphic
3.4.4.12. 2Lifestyle Asia Travel
3.4.4.13. Lifestyle Asia
3.4.4.14. Philippine Tatler Society
3.4.4.15. People Asia
3.4.4.16. Philippine Business
3.4.4.17. Philippine Tatler
3.4.5. Television
3.4.5.1. ABS-CBN2
2.4.5.1.1. Umagang Kay Ganda
2.4.5.1.2. Tv Patrol
2.4.5.1.3. Bandila
2.4.5.1.4. Hourly new advisory
3.4.5.2. NBN4
2.4.5.2.1. One Morning
2.4.5.2.2. Batingaw
2.4.5.2.3. Teledyaryo 6:00pm onwards
3.4.5.3. ABC5
2.4.5.3.1. Sapul
2.4.5.3.2. Balitaang Tapat
2.4.5.3.3. Aksyon
2.4.5.3.4. Aksyon Journalismo
2.4.5.3.5. Hourly News Advisory
3.4.5.4. GMA7
2.4.5.4.1. Unang Hirit
2.4.5.4.2. 24 Oras
2.4.5.4.3. Saksi
2.4.5.4.4. Hourly news advisory
2.4.5.4.5. Weekend Flash Report Special Edition
3.4.5.5. GMA News TV
2.4.5.5.1. Balitanghali
2.4.5.5.2. News on Q
3.4.5.6. QTV11
2.4.5.6.1. Balitanghali
2.4.5.6.2. News On Q
3.4.5.7.IBC13
2.4.5.7.1. One Morning
2.4.5.7.2. Headliners
2.4.5.7.3. News Tonight
2.4.5.7.4. Express Balita
3.4.5.8. ANC21 (All day)
3.4.5.9. Studio 23
2.4.5.9.1. News Bite
2.4.5.9.2. Iba-Balita
7
2.4.5.9.3. News Central
3.4.5~1O. Net25
2.4.5.10.1. iBalita
3.4.5.11.DZMM TeleRadyo --Ch. 26 Sky Cable (All Day)
3.4.5.12.GMA News TV (All Day)
3.4.5.13.Sky Cable 13
2.4.5.13.1. Business and Leisure
3.4.5.14. Solar Sports
2.4.5.14.1. Motoring Today
3.4.6. Radio
3.4.6.1.
DZMM (Whole Day)
3.4.6,2.
DZBB (Whole Day)
3.4.4.3.
DZRH (Whole Day)
3.4.6.4.
DZXL (Whole Day)
3.4.6.5.
DZIZ (Whole Day)
3.4.6.6.
DWXI (Whole Day)
3.4.4.7.
DZRJ (Whole Day)
3.4.6.8.
DZEC (Whole Day)
3.4.6.9.
DZAS (Whole Day)
3.4.6.10. Inquirer Radio 990 (Whole Day)
Section 2.5 The CONSULTANT
following articles:
3.5.1
3.5.2
3.5.3
3.5.4
shall alert the BCDA via email on the
Any tri-media
news, photograph,
feature,
supplement,
advertorial, announcements and the like about BCDA or any of
its units;
Any tri-media
news, photograph,
feature,
supplement,
advertorial, announcement and the like linking BCDA or any of
its businesses with controversial personalities;
Any BCDA-initiated tri-media releases, supplements,
bid
notices, announcements and the like. BCDA will" inform the
CONSULTANT of the press-related information it released to
the media;
Any tri-media news, photograph, feature, announcements and
the like about issues that BCDA may find relevant to its
businesses. BCDA will inform the CONSULTANT of the issues
that they would like to monitor.
Section 3.6
The CONSULTANT shall alert the BCDA via real time text
(SMS) of an urgent news/article that needs immediate attention
and action.
Section 3.7
The CONSULTANT shall submit a monthly accomplishment
report in hard copy and CD format (2 copies each) with the
following report parameters:
3.7.1
The Monthly Accomplishment Report shall detail the pickups of
BCDA press releases.
The Monthly Accomplishment Report shall be submitted every
seventh day of the month.
The report provides aggregate information on Client, Industry,
configured according to specifications agreed between Client
and the CONSULTANT.
3.7.2
3.7.3
8
3.7.4
The Monthly Accomplishment Report shall also include media
value, article count and positive or negative news rating, and
whether BCDA was the main topic or was just mentioned.
3.7.5 The Monthly Accomplishment Report shall also include media
value and article count of issues that were monitored for that
period.
3.7.6 The Monthly Accomplishment Report shall also include
analysis of results/ charts.
Article IV. Compensation & Benefits. For services rendered under this
Contract,
BCDA shall . pay the
CONSULTANT the amount
of
______
Thousand Pesos (P_, __ .OO) per month, inclusive of any and
all taxes to be paid to the government as well as incidental expenses.
The CONSULTANT shall be paid upon submission to BCDA of an
accomplishment report for the period under consideration and the acceptance
and approval of the same by BCDA.
Article V. Responsibilities of BCDA. The BCDA shall perform the
following responsibilities under this Contract:
Section 5.1 Make available to the CONSULTANT, as needed, all
available data, plans, and other documents relating to the
work/services and submittals;
Section 5.2 Decide promptly on matters brought to its attention by the
CONSULTANT which can affect the schedule of services
and submittals;
Section 5.3 Inform the CONSULTANT of the issuance of any major
policies issued and/or any other development which could
affect his work.
Article VI. Ownership of Documents. All plans, reports, and similar
materials prepared under this Contract shall be considered as confidential and
upon completion of the services herein provided, shall become the property of
BCDA.
Article VII. Employee-Employer Relationship. No employer-employee
relationship shall exist between the CONSULTANT, his representative, agents
and the BCDA. Hence, the BCDA shall not in any way be liable or responsible for
any 'personal injury or damage, including death, sustained or caused by or to the
CONSULTANT, his representatives and agents during the performance of their
work under this Contract.
The CONSULTANT shall, at all times, be solely liable and/or responsible for
the compliance and enforcement of all existing laws, rules and regulations,
particularly the Labor Code of the Philippines, that may affect his work under this
Contract, and the CONSULTANT hereby agrees and binds himself to save and
hold the BCDA free and harmless from any liability in respect thereto and/or
arising therefrom. The CONSULTANT likewise binds himself to save and hold
the BCDA free and harmless from any liability or damages arising from the
performance of his work without the approval of BCDA.
Article VIII. Termination. The BCDA in its sole discretion, may opt to
terminate this CONTRACT when it sees that there is no more need for the
services contracted for.
9
Article
IX. Confidentiality.
Section 9.1 The CONSULTANT shall hold and maintain confidential
materials and information which shall come into
possession, or knowledge in connection with this Contract
its performance, and not to make use thereof other than
the purpose of this Contract.
all
its
or
for
Section 9.2 After the completion or termination of the Contract, all
materials, data, proprietary information and other related
documents provided to the CONSULTANT and which have
been derived in relation to and as a consequence of the
implementation of this Contract, shall be immediately turned
over to BCDA without need of demand.
Section 9.3 The CONSULTANT
undertakes
that it shall make
appropriate instructions to its employees who need to have
access to such information and materials to strictly observe
the confidentiality thereof.
Section 9.4 The CONSULTANT shall likewise oblige the supplier/service
provider to be bound by this confidentiality.
Section 9.5 The obligation of the. CONSULTANT under this Article shall
service even after the termination of this Contract.
Section 9.6 Any violation of this Article by the CONSULTANT shall make
him liable to BCDA for the penalty equal to ten percent
(10%) of the total consideration stipulated herein.
Article X. Liquidated Damages. The CONSULTANT obligates itself to
perform and complete all the Services within the period specified in Annex "0",
beginning from the starting date exclusive of such extensions of time as may be
mutually agreed upon in writing. Should the CONSULTANT fail to complete the
Services within the stipulated time, liquidated damages, not by way of penalty,
shall be paid to BCDA by the CONSULTANT in an amount equal to one-tenth of
one percent (1/10 of 1%) of the total Contract price minus the value of the
completed portions of the Contract certified by BCDA for each calendar day of
delay until the Services are completed.
Article XI. Settlement of Disputes. The Parties agree to resolve any
dispute that may arise between them with respect to this Contract through good
faith and amicable negotiation. If at any time during such negotiation, one Party
determines in good faith that the Parties cannot resolve the dispute through
negotiations, that Party will deliver a notice to the other Party that the dispute will
be settled by arbitration in accordance with Republic Act No. 9285 otherwise
known as the "Alternative Dispute Resolution Act of 2004", as amended, failing
which, the Parties may resort to the filling of the appropriate case in the proper
courts of Taguig City to the exclusion of the other courts. The arbitration will be
conducted in Manila, Philippines. The language to be used in the event of
arbitration shall be English.
.
Article XII. Separability.
The BCDA and the CONSULTANT hereby
agree that should any of the terms and conditions or any provision of this
Contract be declared void or unenforceable by competent authority, the same
10
shall not invalidate the other terms and conditions or provisions of this Contract, ,
which shall continue to be in full force and effect.
The Parties agree to amend or modify any provision of this Contract, which
has been declared invalid or contrary to law, to conform with the subject and
objective thereof.
Article XIII. Amendments. Any amendment or modification to this
Contract shall be reduced to writing and executed/signed by both the BCDA and
the CONSULTANT, as well as other formalities observed in the execution of this
Contract.
Article XIV. OGee Approval. This contract shall be subject to the review
and approval of the Office of the Government Corporate Counsel (OGCC). Any
of its ensuing recommendations, suggestions or dir~ctives shall form a part of
this Contract.
Article XV. Non-Waiver of Rights. Failure of one party to insist upon a
strict performance of any of the term; condition and convenant hereof shall not be
deemed a relinquishment or waiver of any right/remedy that said party may have,
nor shall it construed as a waiver of any subsequent breach of the same or other
terms, conditions or covenants. No waiver by anyone party or any of its rights
under this Agreement shall be deemed to have been made unless expressed in
writing and signed by that party.
Article XVI. Representation and Warranties. The Parties hereby
represent and warrant that no government official or employee shall be admitted
directly or indirectly to any share or part of this Contract or any benefit that may
arise herefrom.
The parties warrant that they have not offered or given, and will not offer or
give to any employee, agent or representative of either Party, any gratuity, with a
view toward securing any business from one another, or influencing such
persons with respect to terms, conditions or performance of any of any contract
with each other.
__
IN WITNESS WHEREOF, the parties hereunto signed this contract, this
day of
,2011 at Taguig, Metro Manila.
BASES CONVERSION AND
DEVELOPMENT AUTHORITY
CONSULTANT
By:
AILEEN AN. R. ZOSA
Executive Vice President
Consultant
Signed in the Presence of
LEILANI BARLONGAY -MACASAET
Manager, Public Affairs Department
11
ACKNOWLEDGMENT
REPUBLIC OF THE PHILIPPINES}
Taguig City
}S.S.
day of
BEFORE ME, a Notary Public for and in the above jurisdiction, this
,2011, personally appeared:
Passport No.
_
Expiry Date Place Issued
AILEEN AN. R. ZOSA
Executive Vice President
Consultant
personally known to me and known to be the same persons who executed the
foregoing Contract for Web-Based Tri-Media Monitoring Consultant which they
signed and acknowledged before me as their free and voluntary act and deed and of
the entities they represent.
WITNESS
MY HAND
, 2011 at
AND
SEAL,
this
,'Philippines.
NOTARY PUBLIC
Doc. No.
Page No.
Book No. ---Series of 2011.
_
12
day
of
Bases Conversion and
Development Authority
Section
Section No.
PROCUREMENT
AND
PROPERTY
MANAGEMENT
MANUAL OF APPROVAL
Subject
X
Subject No.
PROCUREMENT
ISSUANCE/ORDER
Item
3.
Consulting Services
• Advisory and
review services
• Pre-investment
or feasibility
studies
Design
•
• Construction
supervision
Management
&
•
related services
• Other technical
services or
special studies
Limits of
Authority
P500,000
and below
Initiating!
Reviewing
Effective
Page
10.03
Recommending
Authority
Approving
Authority
DMIPM
(underOP),
VPof
Concerned
Group,
BACConsulting
Services
EVP
50f12
Remarks
Procurement
Mode:
Negotiated
for consulting
services
categorized as
Small Value
Procurement,
highly technical
consultants,
adjacent or
contiguous,
agency-toagency, and
procurement
agent.
Refer to the
guidelines on
Small Value
Procurement
contained in
GPPB
Resolution No.
09-2009.
End users are
required to
submit a
detailed report
to the BAC-C
on the results of
the procurement
process.
102
..
Secretary's Certificate
of Consu Ita nt