BETTER TRAINING FOR SAFER FOOD

Transcription

Contract n° 2013 96 15 – RASFF_Inf12_Information to NCP v2
B ETTER T RAINING
TRAINING ACTIVITIES ON THE
FOR
S AFER F OOD
RAPID ALERT SYSTEM FOR FOOD AND FEED (RASFF)
SERVICE CONTRACT NUMB ER (CHAFEA) 2013 96 15
I N F O R M AT I O N T O N AT I O N AL C O N T AC T P O I N T S
Version
Date of emission
1
12/05/2014
2
20/11/2014
Contract n° (CHAFEA)
A project implemented
by 2013 96 15
with
AETS Consortium
17, Avenue André Marie Ampère
64140 Lons – France.
Tél : +33 (0)5 59 72 43 23
Descriptions of modifications
2015 programme
1/34
www.foodinfo-europe.com
C ONTENT
1.
G E N E R A L I N F O R M A T I O N O N T H E T R A I N I N G ...................................................................... 3
1.1.
Objectives ................................................................................................................................ 3
1.2.
Subjects covered ..................................................................................................................... 3
1.3.
Programme of the courses ...................................................................................................... 4
1.4.
Schedule of sessions ............................................................................................................... 6
2.
S E L E C T I O N P R O C E S S ............................................................................................................. 6
2.1.
Invited countries....................................................................................................................... 6
2.2.
Selection Criteria ..................................................................................................................... 7
2.3.
Process to be followed ............................................................................................................ 7
2.4.
Datelines for registration in training sessions .......................................................................... 8
3.
O R G A N I S A T I O N O F T H E S E S S I O N S ...................................................................................... 9
3.1.
Project Management ............................................................................................................... 9
3.2.
Support provided by the project............................................................................................... 9
3.3.
Location of the sessions ........................................................................................................ 10

Madrid, Spain......................................................................................................................... 10

Tallinn, Estonia ...................................................................................................................... 12
A N N E X 1 : L I S T O F I N V I T E D C O U N T R I E S P E R S E S S I O N ............................................................ 15
A N N E X 2 : L I S T O F I N V I T E D C O U N T R I E S P E R S E S S I O N F O R 2 0 1 5 ........................................ 16
A N N E X 6 : R E G I S T R A T I O N F O R M S ................................................................................................. 33
Contract n° (CHAFEA) 2013 96 15
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1.
G ENERAL
INFORMATION ON THE TRAINING
1.1. Objectives
The main goal of the Course 1 workshops is to provide a detailed overview and explanation of the
system, having regard, in particular, to the recent developments and aspects of food law, food hygiene,
food controls rules and other relevant legislation to RASFF contact points and particularly those in nonEU countries bordering the EU and selected main trade partners. It will also aim to strengthen the
collaboration between EU and non-EU RASFF contact points and favour networking in order to increase
feedback given in the system by these latter countries.
The main goals of the Course 2 workshops are to raise awareness on the proper implementation of
new RASFF implementing rules and on the use of standards operating procedures developed
specifically for RASFF, to improve evaluation of risks in order to lead to more correct and harmonised
classification of RASFF notifications and to facilitate the successful implementation of iRASFF.
1.2. Subjects covered
The following subjects will be presented in course 1:
- EU legislation relevant to RASFF;
- use of RASFF standard operating procedures.
- RASFF notification templates and information systems
- Reinforced border checks as a consequence of RASFF notifications
In addition, the following subjects will be presented in course 2:
- EU legislation relevant to RASFF;
- use of RASFF standard operating procedures.
- best practices for the operation of RASFF on the basis of selected case studies;
- evaluation of risks (use of existing risk assessments and rapid risk assessment methodology);
- use of iRASFF for reporting to RASFF and providing feedback;
- Use of analytical tools to study the information contained in RASFF.
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1.3. Programme of the courses
The programme of the course 1 on RASFF is based on the following structure:
Arrival & registration of participants
Day 1
Introduction
Introduction and presentation of the course
Warming-up exercise
Questions and answers
Lectures :
-
Day 2
Framework for Controls and
Notifications
-
Food and Feed safety system of the EU
Organisation and delivery of controls in the EU Market and
at the border
Health certification system in the EU
RASFF notification – RASFF SOP
Border rejection notifications - SOPs
Case studies
Exercices
Demonstrations
Serious game
Exemples
Workshop
Lectures:
Day 3
-
Reminder: Activation of the RASFF
INFOSAN
RASFF and Crisis Management
Cooperation between EU and Examples
non-EU NCPs regarding RASFF
Demonstrations
Notifications
Serious game
Workshop
Questions and Answers
Lecture:
Day 4
FVO Inspection - Use of BTSF Database for planning FVO
Inspection
Workshop
Discussion
Evaluation
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The programme of the course 2 (sessions 2 to 5) on RASFF is based on the following structure:
Arrival & registration of participants
Day 1
Introduction
Introduction and presentation of the course
Overview of the EU Rapid Alert System
Overview of the RASFF SOPs
Lectures :
-
Day 2
Scope of RASFF and notification definitions – RASFF SOPs
and Work instructions
Risk Assessment – Quizz
Risk Management and Communication– RASFF SOPs and
Work instructions
Introduction to the Risk Assessment concepts
Harmonising risk assessment
Case studies
and other practices
- Risk Management and Communication– Original notification
exercises
- Risk Management and Communication– Original notification
exercises
- Applying SOPs / Follow-up
Hands-on training on computers:
Working with iRASFF – Getting Started
Working with iRASFF – Workflow and notification
management Hands-on Notification exercise – Step 1 Submit a notification
- Finalisation of a notification by ECCP
- Working with iRASFF – Verification of flags, and creation of
follow-up notifications
- Case study on good practices
- Working with iRASFF – Search engine and other analytical
tools contained in iRASFF
- Questions and answers
Foreseen evolutions of iRASFF
-
Day 3
Working with iRASFF
Lecture:
Day 4
-
RASFF and Crisis management – How does the RASFF
serve crisis management?
RASFF and Crisis management – Case studies
Further dissemination of training
Discussion
Evaluation
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The detailed programmes for both courses are provided in Annex 4 and 5.
1.4. Schedule of sessions
Training session
Location
Date
Implemented firm
Session 1.1
Ireland (Trim)
23 – 26 June 2014
AETS
Session 2.1
22 - 25 September 2014
AETS
Session 2.2
Czech Republic
(Prague)
Greece (Athens)
25-28 November 2014
AETS
Session 2.3
Spain (Madrid)
23-26 March 2015
AENOR
Session 2.4
Spain (Madrid )
11-14 May 2015
AENOR
Session 1.2
Estonia (Tallinn)
16-19 June 2015
AETS
Session 2.5
Estonia (Tallinn)
15-18 September 2015
AETS
A calendar is available in annex 3.
2.
S ELECTION
PROCESS
2.1. Invited countries
The attendance should be approximately 55 people for each training session of Course 1, 55 participants
for the first workshop of Course 2 and 30 participants for the following four workshops of Course 2 with
an expected global number of 110 participants for Course 1 and 175 participants for Course 2, resulting
in a global number of 285 participants for the whole training programme.
Participants Course 1: RASFF contact points in EU Member States and Candidate Countries (Former
Yugoslav Republic of Macedonia, Iceland, Montenegro, Serbia and Turkey) and the European
Neighbouring Policy Countries.
The global participation from Member State and candidate countries shall not exceed 80 participants
with a maximum of 3 participants from each country. The other 30 places should be assigned to
participants from ENP countries (e.g. Ukraine, Moldova, Armenia, Georgia, Russia, Albania, Azerbaijan,
Lebanon, Israel, Jordan, Egypt, Tunisia, Algeria and Morocco) with a maximum of 2 participants from
each country.
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Participants Course 2: RASFF contact points in EU Member States and Candidate Countries and other
member countries of the RASFF network.
The global participation from Member State and candidate countries shall not exceed 165 participants
with a maximum of 6 participants from each country. The other 10 places should be assigned to
participants from other member countries of the RASFF network such as EEA countries and
Switzerland.
The number of trainees per invited country for 2015 is available in Annex 1 and 2. NCPs are kindly
invited to contact the project manager if they require any modification of the list.
2.2. Selection Criteria
The profiles of the applicants should respect the following criteria:
o
Relevancy to daily work: participants should in priority be staff of Competent Authorities, with a
position related to Official Controls. He should be a National Contact Point for course 2/ session1.
o
Sufficient level of language: in order to ensure the transfer of knowledge and opportunities to
exchange views, participants should master the language of the training session which is English.
o
Ability to share their experience: priority will be given to participants whose position will allow
them to share and disseminate with colleagues (within the national competent authority and/or
to private sector operators) the outputs of the training sessions
The Project Manager will be attentive to give priority the participants corresponding to the following
criteria.
2.3. Process to be followed
The sharing of responsibilities in relation with the management of participation is aimed at ensuring that
the expected number of supported participants from each country attending an event is reached.

Tasks entrusted upon the NCP
The National Contact Points are basically requested to:
a)
consider the number of participants to be supported by the project at each session
according to the information provided by the Project Manager and Event Manager.
b)
select participants complying with the above mentioned selection criteria and request
them to return a registration form using the template provided:
R_Op14_Registration form.doc (Annex 6)
c)
send the registration forms to the relevant Event Manager and Project Manager(at
the latest by the dates indicated in section 2.4 (below) for the relevant training. The
name of the file should clearly indicate the number of the session, the country
and the name of the applicant.
d)
send the registration forms for the reserve list to the Project Manager
([email protected]). The project manager will build a list of
potential participants and send the updated list to each event manager before each
session. The event manager will send a potential invitation to all of them (on the
basis of number of seats allocated per country) and invite definitely the firsts
confirming him/her his/her attendance to the relevant session.
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
Tasks entrusted upon the Project Manager
The Project Manager will verify the compliance of proposed participants with the selection criteria on the
basis of the CVs and inform the NCP accordingly if the application can be accepted. It is therefore
advisable to make sure that information in the registration form accurately reflects the adequacy of the
profile of the participants with the selection criteria.
Actor in the process
Responsibilities
Project Manager
 Informs the NCP about the training course and selection criteria for the
participants
 Informs the NCP on the number of participants the project will support
and what exactly the support will include
 Provides to the NCP the template registration form to be completed and
returned to the PMU
 Verifies that the profiles of the proposed participants do match the
selection criteria and request clarifications to the NCPs when necessary
 Establishes the list of participants and informs the NCP, in coordination
with project manager
 Consults CHAFEA if questions arise on how to allocate remaining
“seats” when some invited countries do not send participants
 Makes the travel arrangements for the selected participants.
National Contact Point
 Informs the relevant government bodies and institutions about the
training course
 Proposes CVs of possible participants (using the registration form
template) to the Event Manager, according to the selection criteria and
in the number corresponding to the proposed number of supported
participants the programme
 Proposes additional participants, to be included in a reservation list to
be used in case of vacant seats, to the project manager.
2.4. Datelines for registration in training sessions
NCPs are kindly requested to provide the list of trainees for 2015 (main applications and reserve
applications) as soon as possible in the project.
However, specific and maximum datelines are set, as shown in the table below.
Session (Date)
Dateline for registration
Session 1.1 (23 -26 June 2014)
26th May 2014
Session 2.1 (22-25 September 2014)
22nd August 2014
Session 2.2 (25-28 November 2014)
17th October 2014
Session 2.3 (23-26 March 2015)
17th February 2015
Session 2.4 (11-14 May 2015)
3rd April 2015
Session 1.2 (16-19 June 2015)
7th May 2015
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7th August 2015
Session 2.5 (15-18 September 2015)
O RGANISATION
3.
OF THE S ESSIONS
3.1. Project Management
AETS, in Consortium with AENOR, EFET and FVI, is in charge of the organisation of 5 of the 7 training
sessions. The general management of the programme is ensured by the Project Manager Mr. Sébastien
Rahoux ([email protected]) and the Deputy Project Manager Mrs Tara Alvarez
([email protected]) under the supervision of the Project Leader Mr Franck
Boccas [email protected]. The responsible person for the logistical arrangements
of training sessions is as follows:
Training
session
Location
Name of the
event manager
Session 1.1
Ireland (Trim)
Niamh O'BRIEN
Deirdre YOUNG
AETS
[email protected]
Tel: +33 5 59 72 43 23
Session 2.1
Czech Republic
(Prague)
Tara ALVAREZ
Pavel CINCERA
AETS
[email protected]
Tel: +33 5 59 72 43 23
Session 2.2
Greece (Athens)
AETS
[email protected]
Tel: +33 5 59 72 43 23
Session 2.3
Spain (Madrid)
AENOR
[email protected]
Tel: +33 5 59 72 43 23
Session 2.4
Spain (Madrid )
AENOR
[email protected]
Tel: +33 5 59 72 43 23
Session 1.2
Estonia (Tallinn)
Tara ALVAREZ
Larissa SAKS
AETS
[email protected]
Tel: +33 5 59 72 43 23
Session 2.5
Estonia (Tallinn)
Tara ALVAREZ
Larissa SAKS
Dimitris
CHRISTOFAKIS
Athina
CHRISTOFAKIS
Ignacio ACHA
JIMÉNEZ Cristina
VILLAOSLADA
Ignacio ACHA
JIMÉNEZ Cristina
VILLAOSLADA
Implemented
Firm
AETS
E-mail address and other
contacts of the relevant Event
manager
[email protected]
Tel: +33 5 59 72 43 23
3.2. Support provided by the project
Travel
For each supported participant, the project will provide a return flight ticket - in economy class or a return
train ticket in first class using the most direct route.
For participants from non European Countries, the project will also reimburse visa costs upon provision
of the original receipts by the participants for the incurred expenses.
Upon arrival, transfer from the airport or station to the hotel will be arranged by the event managers, as
well as the transfer from the training site to the airport on the last day of the training.
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The project also provides health and repatriation insurance for all the trainees.
Accomodation
The project will provide full-board accommodation for subsided trainees for the period of the training:

on the day prior to the training: room charge (single occupancy) and dinner
(depending on the arrival time),

on the 1st day of the training: lunch for participant arriving before 12:30, 1 coffee
break, a dinner and room charge (single occupancy)

on the 2nd and 3rd day of the training: full board accommodation including breakfast,
2 coffee breaks, lunch, dinner and room charge (single occupancy)

on the 4th day of the training: breakfast, 1 coffee break and lunch for participant
departing before 19:00, dinner and room charge (single occupancy) as required for
the participants departing later or the day after the training.
Training courses
The following costs related to the implementation of the training courses will be covered by the project:

Access to fully equipped meeting rooms

Transportation to the training centre
The project will also provide the following material:

Stationary (notepad, pen, notepad-holder),

A folder including hand-outs of all the lectures,

USB key containing all the training material in electronic version

A group photo
Prior to each session, detailed information will be displayed on www.foodinfo-europe.com .
3.3. Location of the sessions

Madrid, Spain
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The sessions to be organised by AENOR will be held in Madrid, considering the training needs, the good
flight connections and therefore, the advantage of facilitating the participants and tutors comfortable
logistic arrangements. Madrid is a beautiful city renowned not only for its monuments, squares and
museums, but also for the restaurants and bars which offer the typical Spanish taste.
Airport of arrival
The international airport of Madrid (Barajas airport) has direct connections to all capital cities of the
Member states, EFTA/EEA and Candidate countries and to many other cities around Europe. The airport
is 14 km. far from the city centre of Madrid and the hotel.
Accommodation
For the training sessions held in Madrid, participants will be hosted at:
Hotel Petit Palace San Bernardo ****
C/ San Bernardo, 3
(Gran Vía)
28015 Madrid Spain
Tel: +34 915 425 115
Email: [email protected]
The Petit Palace San Bernardo is a boutique hotel situated within a 2 minutes walking distance to the
meeting room in AENOR headquarters.
This 4-star hotel occupies an early twentieth-century building totally renovated. These modern rooms
feature flat screen TV (with Satellite TV), hydro-massage shower, air-conditioned/ heating and mini-bar,
and free internet connection in all rooms and public areas.
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Petit Palace San Bernardo Madrid is strategically located close to Madrid's main monuments and
places of tourist interest, five minutes from the retail hot spots of Madrid (Gran Vía, Chueca, Cibeles)
and just 20 minutes from Barajas International Airport.
Training venue
The training venue will be in the training center facilities at AENOR headquarters, with full equipped and
comfortable meeting rooms, with capacity to host the group both in plenary session and in separate
working groups.
AENOR
Génova 6. 28004 Madrid – Spain
Tel : + (34) 914 325 965 Fax: + (34) 913 104 596
[email protected] - www.aenor.es
Coffee breaks will be organised in the training center. Lunches will be alternative selections, both in
AENOR and in nearby restaurants.
Social event
AENOR will propose to do a group visit tour to the Prado Museum, one of the world's leading collections
of fine art. The Museum is at a walking distance from the hotel. The group will be accompanied by the
event manager and an official guide of the Museum. On the last evening the group will enjoy a walk in
the city center of Madrid and will have a special tapas dinner.

Tallinn, Estonia
The last session of course 1 and the last session of course 2 will take place in Tallinn.
Tallinn is the financial and business capital of Estonia. Tallinn Old Town, a UNESCO World Heritage
Site, as well as other major attractions, such as the Seaplane Harbour of Estonian Maritime Museum,
Tallinn Zoo and the Estonian Open Air Museum contribute to the overall success of the city as a travel
destination.
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Airport of arrival
The Lennart Meri Tallinn Airport is about 4 kilometres from Tallinn city center. Lennart Meri Tallinn
Airport, formerly Ülemiste Airport, is the largest airport in Estonia and home base of the national airline
Estonian Air. The airport is served by main European air companies or teams of companies. Regular
connections are operated to main EU airport such as Amsterdam, Brussels, Frankfurt, London Gatwick,
Munich and Paris. The transfer to the hotel may take about 20 to 30 mins.
Accommodation
The Consortium proposes to accommodate the participants and to organise the training in the
premises of the Meriton Grand Conference & Spa Hotel Tallinn:
Meriton Grand Conference & Spa Hotel Tallinn
Paldiski mnt 4 Tallinn 10149, Estonia
Phone: +372 628 8100
Fax: +372 628 8101
E-mail: [email protected]
http://www.meritonhotels.com/conference-spa-hotel-tallinn/
The elegant and modern Meriton Grand Conference & Spa Hotel is situated in Tallinn city centre, at the
very heart of the capital, close to the Tallinn Old Town and the Parliament of Estonia. The hotel offers
an easy access to the main shopping areas, theatres and the wide range of restaurants.
The hotel has 465 modern and tastefully decorated guestrooms and is non-smoking. It offers an
exhaustive banquet and meeting as well extensive food and beverage services. There are 14 flexible
conference rooms furnished with excellent technical equipment.
The hotel is covered with free WiFi connection.
The aqua and sauna center includes a variety of different saunas and pools: Finnish Sauna, Steam
Bath, Salt Bath, Low Temperature Sauna, Swimming pool, 4 massage spots with horizontal jets and
massage pillar, 2 upstream units, a relax pool, 6 massage beds in the water, 2 jacuzzies and Spa Bar,
so that the participants can relax after the lectures.
Training venues
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There are altogether 14 conference rooms in Meriton Grand Conference & Spa Hotel. The biggest room
accommodates up to 380 persons. All conference rooms are equipped with Free Wi-Fi and air –
conditioning.
The Tammsaare room with terrace on the 7th floor overlooking the Old Town is an ideal room for
seminars and presentations. The Grand Panorama on the 6th floor with its amazing view of Toompea
is an ideal place for press conferences, presentations, receptions, banquets, anniversary parties, club
events etc.
Social event
A walking tour of the city centre will be organised with an experienced local guide in the evening of the
second day in order to stimulate the networking among participants and tutors. After having tasted the
cultural richness of the city, the participants will be taken to a restaurant for the social dinner.
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A NNEX 1: L IST
OF INVITED COUNTRIES PER
SESSION
Sessions
S.1.1 prév u
Dates
S.2.1 prév u
S.2.2
S.2.3
S.2.4
S.1.2
S.2.5
23-26 June
22-25 September
25-28 Nov ember
23-26 March 2015
11-14 May 2015
16-19 June 2015
15-18 September
Organiser
AETS
AETS
AETS
AENOR
AENOR
AETS
AETS
Total
Location
Trim, IE
Prague, CZ
Athens, GR
Madrid, SP
Madrid, SP
Tallinn, ESTO
Tallinn, ESTO
1 Austria
1
2
1
1
1
1
2 Belgium
2
2
1
1
1
1
8
3 Bulgaria
1
2
1
1
1
1
7
4 Croatia
1
2
1
1
1
1
1
8
5 Cyprus
1
1
1
1
1
1
1
7
6 Czech Republic
1
2
1
1
0
2
1
8
7 Denmark
1
1
1
1
1
1
1
7
8 Estonia
1
2
1
1
1
1
9 Finland
1
2
1
1
1
1
7
10 France
1
1
1
1
1
2
2
9
11 Germany
2
2
1
1
1
1
1
9
12 Greece
1
1
1
1
1
2
1
8
13 Hungary
2
2
1
1
1
1
8
14 Ireland
1
2
1
1
1
1
7
15 Italy
1
2
1
1
1
2
1
9
16 Latv ia
1
2
1
1
1
1
17 Lithuania
1
2
1
1
1
1
7
18 Luxemburg
1
1
1
1
1
1
6
19 Malta
1
1
1
1
1
1
6
20 Netherlands
1
2
1
1
1
2
21 Poland
2
2
1
1
1
1
1
9
22 Portugal
1
2
1
1
2
1
8
23 Romania
2
2
1
1
1
1
8
24 Slov akia
1
2
1
1
1
1
7
25 Slov enia
1
1
1
1
1
1
1
7
26 Spain
1
2
1
1
1
2
1
9
27 Sweden
2
2
1
1
1
1
28 United Kingdom
2
1
2
1
1
1
1
1
1
1
1
1
1
6
1
1
1
6
1
1
6
Member States
7
7
7
8
8
0
Candidate Countries
29 Iceland
9
0
Reserve list
1
30 Former Yugoslav Republic of Macedonia
1
1
31 Montenegro
1
1
1
1
32 Serbia
1
1
1
1
1
1
33 Turkey
1
1
1
1
1
1
6
40
53
28
28
28
40
28
245
1 Norway
0
1
1
1
1
1
2 Liechtenstein
0
3 Switzerland
0
1
1
1
1
1
5
0
2
2
2
2
2
10
6
Reserve list
TOTAL MS + CC
0
0
EFTA and EEA Countries
0
Reserve list
TOTAL EFTA & EEA
5
0
0
0
ENP & Mediterranean Basin
1 Algeria
2
2
2 Egypt
2
2
3 Israel
2
2
4 Jordan
2
2
5 Lebanon
2
2
6 Morocco
2
2
7 Tunisia
2
2
8 Libya
1
1
Other ENP & Med
TOTAL FOR ENP & Med Bas.
0
15
0
0
0
0
0
0
15
0
ENP & East Europe and Caucasus countries
1 Albania
2
2
2 Armenia
2
2
3 Azerbaijan
2
2
4 Georgia
2
2
5 Moldov a
2
2
6 Russia
2
2
7 Ukraine
2
2
1
Other ENP & East
1
0
TOTAL FOR ENP & East Europe and Caucasus countries
0
0
0
0
15
0
15
GRAND TOTAL
55
30
30
30
55
30
285
55
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A NNEX 2: L IST
SESSION FOR
OF INVITED COUNTRIES PER
2015
Sessions
Dates
S.2.3
S.2.4
S.1.2
S.2.5
23-26 March 2015
11-14 May 2015
16-19 June 2015
15-18 September
Organiser
AENOR
AENOR
AETS
AETS
Location
Madrid, SP
Madrid, SP
Tallinn, ESTO
Tallinn, ESTO
1 Austria
1
1
1
2 Belgium
1
1
1
1
1
1
1
Member States
3 Bulgaria
4 Croatia
1
1
1
1
5 Cyprus
1
1
1
1
6 Czech Republic
1
0
2
1
7 Denmark
1
1
1
1
8 Estonia
1
1
1
9 Finland
1
1
1
1
10 France
1
1
2
2
11 Germany
1
1
1
1
12 Greece
1
1
2
1
1
1
1
1
1
1
13 Hungary
14 Ireland
1
15 Italy
1
1
2
16 Latv ia
1
1
1
17 Lithuania
1
1
1
1
1
1
1
1
1
18 Luxemburg
19 Malta
1
20 Netherlands
1
1
2
21 Poland
1
1
1
1
22 Portugal
1
1
2
1
1
1
1
1
1
23 Romania
24 Slov akia
1
25 Slov enia
1
1
1
1
26 Spain
1
1
2
1
27 Sweden
1
1
1
28 United Kingdom
1
1
1
1
1
1
1
1
1
1
1
1
1
Reserve list
Candidate Countries
29 Iceland
30 Former Yugoslav Republic of Macedonia
31 Montenegro
1
32 Serbia
1
1
1
33 Turkey
1
1
1
1
28
28
40
28
1
1
1
1
1
1
2
2
0
2
0
0
0
0
Reserve list
TOTAL MS + CC
EFTA and EEA Countries
1 Norway
2 Liechtenstein
3 Switzerland
Reserve list
TOTAL EFTA & EEA
ENP & Mediterranean Basin
1 Algeria
2 Egypt
3 Israel
4 Jordan
5 Lebanon
6 Morocco
7 Tunisia
8 Libya
Other ENP & Med
TOTAL FOR ENP & Med Bas.
ENP & East Europe and Caucasus countries
1 Albania
2
2 Armenia
2
3 Azerbaijan
2
4 Georgia
2
5 Moldov a
2
6 Russia
2
7 Ukraine
2
1
Other ENP & East
TOTAL FOR ENP & East Europe and Caucasus countries
0
0
15
0
GRAND TOTAL
30
30
55
30
AETS Consortium
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A NNEX 3: S CHEDULE
FOR
2015
Planning Rapid Alert System 2013 96 15
YEAR 2015
01/01/2015
JANUARY
1
2
3
4
5
6
7
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12
13
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15
16
17
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19
20
21
22
23
24
25
26
27
28
29
30
FEBRUARY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
31
AETS Consortium
17, Avenue André Marie Ampère.
64140 Lons – France
Tél : +33 (0)5 59 72 43 23
MARCH
1
2
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29
30
31
S2.3 Madrid (Spain)
AENOR
APRIL
1
2
3
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9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
MAY
1
2
3
4
5
6
7
8
9
10
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12
13
14
15
16
17
18
19
20
21
22
23
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29
30
S2.4 Madrid (Spain)
AENOR
JUNE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
S1.2 Tallinn
(Estonia) AETS
31
17/34
Planning Rapid Alert System 2013 96 15
YEAR 2015
01/01/2015
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
1
1
1
1
1
1
2
2
2
2
2
2
3
3
3
3
3
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
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18/34
A NNEX 4: S ESSION
PROGRAMME
F OR C OURSE 1
Programme on the Rapid Alert System for Food and Feed (RASFF) – Course 1
Strengthening collaboration between EU and non-EU countries through RASFF
General objective of the training:
To contribute towards a better collaboration between EU and non-EU countries with regards to cross-border trade and cross-border alerts through a
common understanding of the applicable legislation, of the operation of the RASFF and adequate reaction to notifications
Specific objective of the training:

Providing a detailed overview and explanation of the EU Rapid Alert System for Food and Feed; having regard, in particular, to the recent
developments and aspects of food law, food hygiene, food controls rules and other relevant legislation;

Providing detailed explanations regarding RASFF notifications of concern for non-EU countries, and on the most adequate way to address these
notifications and provide feedback, either as a NCP from EU Country or as the NCP of non-EU country.
General organisation of the training program

The training will be implemented over a period of 4 working days.

The daily work schedule will be 09h00 to 17h00, with 6 hours of effective training time, split in two sessions of 3 hours in the morning and in the
afternoon.

A break of 30 minutes will be organized in the morning (10h30 to 11h00) and in the afternoon (15h00 to 15h30) each day.

A lunch break will be offered from 12h30 to 13h30.

A dinner will be organized each day.

The trainees will be requested to arrive on Tuesday and to depart on the following Friday evening.
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Day 1 : Arrival of trainees
Time
Title of the session
Training Objective / Subjects Covered
Method of Training
Name of responsible tutor
To introduce BTSF and the training programme on the EU RASFF
Lecture
Event Manager
To describe the organisation and the pedagogical approach to the
trainees
9h00
15h30
Arrival and registration of participants
15h30
16h00
Welcome address
Media: BTSF Video
To browse the programme
To distribute and describe the training material
16h00
16h20
16h20
16h40
Brief overview of the
RASFF
To provide an updated overview of the EU RASFF:
Warming-up exercise Presentation of trainees
To form groups of 10 trainees for the purpose of the Warming up
exercise
-
Lecture (INFO01)
Historical perspective of Food Alert Managements
Training Coordinator
VERONIKA KOLAR
Tour de table
Event Manager
To give the opportunity to trainees to introduce themselves and
their organisation of origin to the rest of the group
16h20
16h30
17h15
16h30
17h15
17h30
Warming-up game Introduction
To set the scene for the concept of rapid alerts for food and feed
and the need for cooperation between EU and non-EU member
states
Lecture (INFO02)
Warming-up game –
To let the group investigate an example of alert of global relevance
Serious game
Group gaming
Includes 30 ‘ of work in groups and 15’ of debriefing
To listen to trainee’s comments and to answer to their questions
regarding the introductory sequence.
VERONIKA KOLAR
VERONIKA KOLAR
Interactivity
VERONIKA KOLAR
Dinner
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Day 2 : Framework for Controls and International Cooperation
Time
9h00
9h30
Method of Training
Name of
responsible tutor
Food and Feed safety system of
the EU
To acquire a broad knowledge of the EU legal framework
ruling the safety of food and feed in the EU market
Lecture (LEG01)
Training
Coordinator
Subjects covered:
9h30
10h00
Organisation and delivery of
controls in the EU Market and at
the border
VERONIKA KOLAR
What’s in Reg (EC) n° 178/2002
Explanation of key principles
To understand who is performing controls (documentary
check, identity check, physical check) and how controls are
carried out.
Lecture (LEG02)
DOROTHY GUINA
Subjects covered:
-
10h00
10h30
Controls in the EU – Case study
on the entry of products from nonEU countries in the EU market
Organisation of checks according to the nature of the
products
Emergency measures (Reg (EC) n°178/2002) and
special conditions applicable to certain products of
non animal origin originating from certain countries
Common Entry documents
To illustrate with case studies how products of non-animal
origin and products of animal origin are checked at the border
and on the EU territory, and how they are released on the EU
market.
Case study / interactivity (LEG03)
GEORGE SAVVA
Interaction:
-
10h30
11h00
Coffee Break
11h00
11h45
INFOSAN
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Let the trainees guess what is the next step of the
procedure and progressively reveal a flowchart and a
map of products’ itinerary to destination
Let the trainees guess when a RASFF notification
can be issued and by who
To learn what is the purpose of INFOSAN and understand how
do both networks collaborate
Lecture (GLOB01)
INFOSAN
21/34
Day 2 : Framework for Controls and International Cooperation
Time
11h45
12h30
Method of Training
RASFF and Crisis Management
To learn about various cases in which the RASFF was involved
in crisis management activities in the EU, in cooperation or not
with INFOSAN
Lecture (GLOB02)
To assess one case of a market control revealing that a product
released on the market poses a threat.
Exercise in groups of 10 trainees
(mixed EU and non-EU teams)
12h30
13h30
Lunch
13h30
15h00
Notification exercise - Products
checked on the internal market
with origin of products or
ingredients in non-EU countries
Name of
responsible tutor
GEORGE SAVVA
ALL TUTORS
To get familiar with the information requested in RASFF paper
templates
To decide whether the notification is for alert, for attention or
border rejection
To decide which countries would be flagged for action and to
which network the information would be spread
To discuss about various scenarios that could occur
15h00
15h30
Coffee Break
15h30
16h30
Notification exercise - Products
checked on the internal market
with origin of products or
ingredients in non-EU countries
To react to new pieces of information implying communication
with INFOSAN and the RASFF
Serious game in groups of 10
trainees
To understand the rationale for the exchanges of information
between member states (expectations of NCPs, expectations
of the non-EU member states, expectations from INFOSAN and
RASFF)
Each group adopts either the
point of view of the EC, INFOSAN
EU NCP or non-EU Contact Point
Conclusion on notifications from
internal market with origin of
products or ingredients in non-EU
countries
To collect trainees’ comments on:
Workshop
16h30
17h00
-
Cooperation between EU and non-EU member states
regarding RASFF notifications
Notification of INFOSAN
ALL TUTORS
ALL TUTORS
Dinner
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Day 3 : RASFF platforms and Standard Operational Procedures
Time
9h00
9h15
9h15
10h30
Method of Training
Reminder: Activation of
the RASFF
To remind when and how a NCP has to notify a case to the
RASFF
Lecture (IT01)
RASFF notification – IT
Tools supporting the
RASFF
To get an overview of the RASFF IT Tools and understand their
respective objectives and principles of operation:
Demonstration (IT02)
10h30
11h00
Coffee Break
11h00
11h30
Health certification
system in the EU
-
11h30
12h00
12h00
12h30
BEATRICE POIGNET
LEROUX
BEATRICE POIGNET
LEROUX
iRASFF and database
RASFF Window
RASFF Portal
To understand who is when health certification is required
Subjects covered:
Lecture (BIP01)
REGINA PIHLAKAS
Intra community trade
Cross border trade
Health certification
system in the EU –
TRACES
To understand the objective of TRACES and how the system is
operated with regards to border control, in cooperation with nonEU countries
Demonstration (BIP02)
Border controls in the
EU – Reinforced checks
To understand why and how are reinforced checks implemented,
and lifted
Case study (BIP03)
REGINA PIHLAKAS
REGINA PIHLAKAS
Interaction:
12h30
13h30
Lunch
13h30
14h00
RASFF notification –
RASFF SOP
To understand why it was necessary to define SOPs for the
operation of RASFF
Lecture (SOP01)
DOROTHY GUINA
To review RASFF SOPs of relevance to the assessment of
notifications, transmission to the ECCP, verification by the ECCP,
and publication in the network.
14h00
14h30
Border rejection
notifications - SOPs
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To understand how notifications are generated and learn the
respective role of the NCPs and ECCPs
Lecture (SOP02)
23/34
Day 3 : RASFF platforms and Standard Operational Procedures
Time
Method of Training
To understand why not every rejection at the border generates a
notification in the RASFF
BEATRICE POIGNET
LEROUX
To revise the relevant RASFF SOP
14h30
15h15
Notification exercise –
SOP 2 SOP 3 SOP 5
To assess 4 cases of unfavourable controls, decide whether the
case must be notified or not in the RASFF and how, based on
relevant RASFF SOPs
Exercise in groups of 6 to
8 trainees (mixed EU and
non-EU teams)
ALL TUTORS
- Preparing an original notification
- Classification
- Flagging countries
15h15
15h45
Coffee Break
15h45
16h30
Notification exercise –
SOP 4 SOP 5
To prepare follow-up notifications according to additional
information, using the relevant SOP
Exercise in groups of 6 to
8 trainees (mixed EU and
non-EU teams)
ALL TUTORS
16h30
17h10
Notification exercise
To listen to teams’ feedback on each of the 3 cases and compare
the various points of view (10mn per case, with comments from
every team)
Serious game - plenary
ALL TUTORS
17h10
17h30
Conclusion on the
notification exercise
To collect trainees’ comments on various topics:
Workshop
ALL TUTORS
-
Cooperation between EU and non-EU member states
regarding border rejection notifications
Application and possible improvement of RASFF SOP
Dinner and Social Event
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Day 4 : Conclusions
Time
9h00
9h45
9h45
10h30
Method of Training
FVO Inspection - Use
of BTSF Database for
planning FVO
Inspection
To learn about the FVO, its mission and mode of operation
Lecture (LEG04)
FVO
Preparation of
workshop conclusions
To introduce the outcomes of the workshops organised at the end
of Day 2 and Day 3
To see in practice how FVO plans inspection in EU and non-EU
member states and how RASFF data is used by FVO.
Workshop
GEORGE SAVVA
To discuss of orientations to improve the cooperation between the
concerned organisations and countries
10h30
11h15
Coffee Break / Check-out
11h15
11h30
Workshop conclusion
To clarify any doubt regarding the respective roles of
expectations from ECCP, EU and non-EU NCPs
11h30
12h30
Course finalisation
To evaluate the interest and impact of the course, as well as the
organisational standard
Discussion
To obtain training certificates and copies of group picture
Final Speech
12h30
and
Questions / answers
Evaluation
VERONIKA KOLAR
ALL TUTORS
Lunch and Airport Transfer of participants
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A NNEX 5: T RAINING
SESSIONS
C OURSE 2 S ESSIONS 2-5
Day 1 : Arrival of trainees
Time
Method of Training
Name of responsible
tutor
9h00
15h30
Arrival and registration of participants
15h30
15h45
Welcome address
To introduce BTSF and the training programme on the Rapid Alert System
for Food and Feed
To distribute and describe the training material
Lecture
Questions and
Answers
Media: BTSF Video
Tara Alvarez
15h45
16h05
Presentation of
trainees
To give the opportunity to trainees to introduce themselves and their
organisation of origin
Tour de table
Event Manager
16h05
16h35
Overview of the EU
Rapid Alert System
To describe the objectives and the structure of the training session
To remind basic facts about the EU RASFF:
Historical perspective of RASFF
Legal basis for notifications (Reg (EC) n°178/2002)
Legal basis for the operation of the system (Reg (UE) n°16/ 2011)
Organisation of the network (ECCP, NCP and link with national
competent authorities) and system principles
Lecture
Drazenka Tubin-Delic
16h35
17h15
Overview of the
RASFF SOPs
To introduce the rationale for the recent modifications brought to the system
and point out the key differences with the system as it was operated before
iRASFF, the RASFF regulation and RASFF SOPs.
Lecture
Marie-Pierre Donguy
17h15
17h30
Questions and
answers
To listen to trainee’s comments and to answer to their questions regarding
the introductory lecture.
Interactivity
All tutors
Dinner
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Day 2 : Harmonising risk assessment and other practices
Time
Method of Training
Name of responsible
tutor
9h00
9h45
Scope of RASFF and
notification definitions –
RASFF SOPs and
Work instructions
To understand the approach to risk assessment in the RASFF, and the
recent evolutions
To obtain detailed explanations on the relevant RASFF SOPs and Work
Instructions regarding risk evaluation, how the risk evaluation leads to a
correct classification of the notification.
To learn how to apply SOP 2 to decide whether the notification falls under
the scope of RASFF and what classification should be attached to it.
Lecture
Application of
SOPs/WIs
George Savva
9h45
10h30
Risk Assessment –
Quizz
To decide whether the cases presented to the trainees are in or out of the
scope of the EU RASFF
Quizz
George Savva
10h30
11h00
Coffee Break
11h00
12h00
Risk Management and
Communication–
RASFF SOPs and
Work instructions
To understand how, when and which information can be delivered to
RASFF users, other staff of competent authorities, or private operators for
the purpose of Risk Management, taking into consideration the follow-up
requested by the ECCP
To apply adequate follow-up on the notified cases, in case of upstream
and/or downstream communication
To be able to feed the necessary information back into the system.
To understand in which information can be disclosed to the public and in
which case (SOP10)
Lecture
Examples
Application of
SOPs/WIs
Nadja Skrk
12h00
12h30
Introduction to the Risk
Assessment concepts
To learn key concepts of Risk Assessment, and how to use them in relation
with RASFF Work Instructions.
Lecture
Examples
Dimitra Papadimitriou
12h30
13h30
Lunch
AETS Consortium
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Time
13h30
14h15
Method of Training
Name of responsible
tutor
Risk Management and
Communication–
Original notification
exercises
Presentation of SOPs 3 and 5
Task 1:
Hands-on training on
computers with groups
of 4 trainees
Application of SOPs
Nadja Skrk
of 4 trainees
Application of SOPs
Enrique Beltran
Poveda
Exercises in groups of
4 trainees
Application of SOPs
Quizz
Dimitra Papadimitriou
To apply SOPs and WI and to acquire experience with iRASFF
The trainees will handle an original notification:
Decide if the notification must be notified
Complete /correct the notification where necessary
Validate and submit a notification to ECCP
Objectives:
-
14h15
15h00
Risk Management and
Communication–
Original notification
exercises
15h00
15h30
Coffee Break
15h30
16h45
Applying SOPs /
Follow-up
SOP 7,8 and 4
AETS Consortium
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Risk evaluation
Learn role of NCP
Learn to flag and to respond
Task 2:
To apply guidelines, SOPs and WI regarding the verification and evaluation
of notifications by the ECCP, in order to promote a better understanding of
ECCP’s point of view
To acquire experience with iRASFF
The ECCP will verify and validate the notification submitted:
Verify the notification (completeness check, scope)
Classification of the notification
Flag members for action
Check recurrences
NOTE: Trainees will navigate between task 1 and 2 to request/provide
additional information or corrections to the initial notification
Presentation of SOPs 4, 7 and 8
Same exercise as above, focusing on the preparation and management of a
follow-up notifications.
28/34
Time
16h45
17h00
Method of Training
Name of responsible
tutor
Notification exercises Conclusion
To clarify any question brought by the trainees regarding the combined use
of RASFF SOPs and iRASFF, and the implementation of a harmonised
approach to the operation of the RASFF
Questions and
answers
Nadja, Dimitra, George
and Enrique
Dinner / Social Event
AETS Consortium
Tél : +33 (0)5 59 72 43 23
29/34
Day 3 : Working with iRASFF
Time
Method of Training
Name of responsible
tutor
9h00
9h15
Working with iRASFF –
Getting Started
To log into iRASFF and get acquainted with the application’s environment
of 2 trainees
Marie-Pierre Donguy
9h15
10h30
Workflow and
notification
management
To create a notification with the profile of a creator, following the relevant
SOP, on the basis of an example taken from trainee’s own experience
Tutors will guide trainees through their work and will draw their attention on
the functionalities offered by the system and situations that they may
encounter on an everyday basis (Save a draft / Log-out and retrieve a draft
notification …)
Useful tips:
Select the food business operators
Select the hazards
of 2 trainees
Application of SOPs
Marie-Pierre Donguy
10h30
11h00
Coffee Break
11h00
11h20
Hands-on Notification
exercise – Step 1
Submit a notification
To log-in as National contact point, retrieve a notification from a creator,
verify and validate it and submit it to the ECCP
of 2 trainees
Dawid Lacinski and
11h20
11h40
Finalisation of a
notification by ECCP
To understand the role and task of the ECCP, through the demonstration of
verification, validation and publication of a notification in the system
Demonstration
Application of SOPs
Enrique Beltran
Poveda
11h40
12h30
Verification of flags,
and creation of followup notifications
To detect follow-up flags by the ECCP for a given NCP
To open a notification, provide all kind of possible feedback allowed by the
system and visualise the updated information in iRASFF:
Report on investigations
Distribution lists
Additional analytical results …
To submit the follow up information to the ECCP
of 2 trainees
Application of SOPs
Dawid Lacinski and
AETS Consortium
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30/34
Day 3 : Working with iRASFF
Time
Method of Training
Name of responsible
tutor
To optimize the utilisation of the iRASFF functions:
Regional workflow
Flags
Complex traceability
Feedback of the case study to harmonize and sum up the procedures.
of 2 trainees
Marie-Pierre Donguy
and Dawid Lacinski
12h30
13h30
Lunch
13h30
15h00
Case study on good
practices
15h00
15h30
Coffee Break
15h30
16h30
Search engine and
other analytical tools
contained in iRASFF
To learn to use the search engine in iRASFF, and to perform various
searches with various user profiles
of 2 trainees
Dawid Lacinski
16h00
16h45
Questions and
answers
To clarify any doubt or any question raised by the trainees regarding the
operation of iRASFF and its implementation in RASFF Member countries
Questions and
answers
of 2 trainees
Dawid Lacinski and
Drazenka
16h45
17h00
Foreseen evolutions of
iRASFF
To learn about the desired improvements to iRASFF (Outcome of the
workshop held in Prague in September)
Lecture
Dawid Lacinski
Dinner
AETS Consortium
Tél : +33 (0)5 59 72 43 23
31/34
Day 4 :
Time
9h00
9h30
Method of Training
Name of responsible
tutor
RASFF and Crisis
management – How
does the RASFF serve
crisis management?
To provide detailed explanations regarding the legal framework, RASFF
SOPs and Work Instructions, relevant to crisis management
To explain the interaction of RASFF with other networks such as TRACES,
EWRS and INFOSAN and the food fraud network.
Lecture
To learn about various cases in which the RASFF was involved in crisis
management activities in the EU, in cooperation or not with INFOSAN
To use the SOP 3 and WI 3.2
Case Study
Nadja, Dimitra and
Georges
Enrique Beltran
Poveda
9h30
10h30
RASFF and Crisis
management – Case
studies
10h30
11h00
Coffee Break
11h00
11h30
Further dissemination
of training
To help trainees in the preparation of further training on iRASFF in their
respective countries by the provision of a toolkit for training
Examples of covered subjects:
How to use iRASFF training environment?
How to define users for the purpose of training?
How to create notifications for the purpose of training?
Workshop
11h30
12h30
Evaluation
To evaluate the interest and impact of the course, as well as the
organisational standard
To obtain training certificates and copies of group picture
Discussion
Evaluation
Final Speech
Tara Alvarez
12h30
Lunch and Airport Transfer of participants
AETS Consortium
Tél : +33 (0)5 59 72 43 23
32/34
A NNEX 6: R EGISTRATION F ORMS
REGISTRATION FORM
Food Composition and Information
ONLY TYPED REGISTRATION FORMS WILL BE ACCEPTED
Participant information must be correct according to his/her passport
Any application will be subject to approval by the DG Health & Consumer of the EC.
Non-attendance or cancellations will be reported.
NATIONAL CONTACT POINT
DATE OF PARTICIPATION
APPLICATION ON THE RESERVE LIST
Name
Choose from the list
1 INFORMATION ON THE PARTICIPANT
1.1. Gender
Choose from the list.
1.2. Family name:
1.3. First names:
as it appears in the passport or ID
1.4. Date of birth:
1.5. Educational level
1.6. Nationality:
1.7. Passeport number
as it appears in the passport
1.8. Present position (job description)
1.9. Organisation
1.10. E-mail:
1.11. Telephone (add international code):
1.12. Mobile phone (add international code):
(to contact trainees before/during travel in case of flight
1.13. Fax (add international code):
1.14. Address
1.15. ZIP Code
1.16. Town
1.17. Country
2 TRAVEL INFORMATION
2.1. Travel Mode:
2.2. Place of Departure (Airport/station) Please indicate the
nearest International Airport or railway station
2.3. I need an invitation letter from the organiser for visa
application/internal clearance (If yes, fill in section 3)
2.4. Specific Diet requirements (if any):
3. INFORMATION ON THE AUTHORISING SUPERVISOR
3.1. Gender
Choose from the list.
3.2. Family Name
3.3. First/Given name
3.4. Position
3.5. Organisation
1.9. Country of the organisation
3.6. E-mail :
3.7. Telephone (add international code):
3.8. Fax (add international code):
3.9. Address
3.10. ZIP Code
3.11. Town
AETS Consortium
Tél : +33 (0)5 59 72 43 23
33/34
4. CURRICULUM VITAE
4.1 Education
Choose from
Degree or Diploma Obtained:
From…to…
Institution (name and country)
Choose from
2
From…to…
Choose from
3
From…to…
4.2 Language skills (1=fluent; 2=working knowledge, 3=basic)
Reading
Choose from
English
Speaking
Choose from
Writing
Choose from
Reading
Choose from
Other:
Speaking
Choose from
………
Writing
Choose from
4.3. Years of experience in the field of work:
4.4. Motivation for participation:
Type here
the list.
1
the list.
the list.
the list
the list
the list
the list
the list
the list
4.5. Professional Experience: (latest position occupied
starting by the present one)
From… to…
Institution or Company
1
Position
Description: Describe your main functions
and responsibilities
From… to…
2
Position
From… to…
3
Position
AETS Consortium
Tél : +33 (0)5 59 72 43 23
34/34

BETTER TRAINING FOR SAFER FOOD

Transcription

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