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Ankeny Community Schools is unified in its
Ankeny Community Schools is unified in its commitment, passion, and vision so every learner is prepared to achieve a lifetime of personal success. Agenda Ankeny School Board Meeting October 21, 2013 5:00 PM Please turn off cellular phones during the meeting. Thank you. 1. Call To Order 2. Approval Of Agenda a. Superintendent's Recommendation: Approve and accept this agenda with/without amendment. Motion: __________ 2nd:__________ Vote: __________ 3. Pledge of Allegiance 4. Recognitions a. Keaton McKinney, USA Baseball 18U National Team b. Boys Golf State Champions, Ankeny Centennial High School 5. Communication From The Public 6. Consent Agenda: The Board of Education will act upon the minutes of the previous meeting, the financial reports and accounts payable, including construction payouts, personnel reports and facility, travel, transportation and open enrollment requests. a. Board Minutes l October 7, 2013 b. Paid Bills c. Personnel Report d. Open Enrollment e. Travel Request: l l Ankeny High School Dance Team - Regionals, Minneapolis, MN Ankeny High School Dance Team - Nationals, Orlando, FL f. 2013-14 School Board Committees/IASB Delegate g. Approval of Consent Agenda Superintendent's Recommendation: Approve and accept these consent agenda items as recommended. Page 1 of 148 Motion: __________ 2nd:__________ Vote: __________ . 7. Information Only a. Northview Middle School Renovation Project Funding Scenarios, PFM Advisors: Jenny Blankenship & Matt Stoffel b. Draft Bond Language Review - Northview Middle School Renovation c. Before/After School Childcare Program Update d. Standards Based Grading and Reporting Informational Sessions Update e. Construction Project Summaries 1. Story Construction 8. f. Fund Equity Report - July, August & September g. Revenue and Expenditure Report - July, August, and September Old Business a. Construction Change Orders Superintendent's Recommendation: Approve construction change orders as presented. Motion: __________ 2nd:__________ Vote: __________ b. Contracts and Agreements 1. NPI Security Services Agreement 2. FPP - PMA Financial Planning Program Agreement 3. LRG Prep, LLC Termination of Agreement Superintendent's Recommendation: Approve contracts and agreements as presented. Motion: __________ 2nd:__________ Vote: __________ c. Board Policies-2nd and Final Reading l l l l l l l l l l l l l l l l l l l l 302.21 District Administrative Positions: To align with Board approved staffing plan. 302.22 Directors/Supervisors/Managers for District Wide Functions: To align with Board approved staffing plan. 200.01 Organization of the Board of Directors: Minor wording changes 201.10 Name of School District: No Change - Review Only 201.30 General Powers and Duties: Minor wording changes 201.40 Elections: Minor wording changes 201.50 Term of Office: Minor wording changes 201.80 Board Vacancies: Minor wording changes 201.90 Oath of Office: Minor wording changes 202.10 Code of Ethics: No Change - Review Only 202.40 Board Secretary/Treasurer: No Change - Review Only 203.10 Development of Policy: No Change - Review Only 203.20 Adoption of Policy: No Change - Review Only 203.21 Dissemination of Policy: No Change - Review Only 203.22 Administration in Absence of Policy: No Change - Review Only 203.30 Review of Administrative Regulations: No Change - Review Only 203.40 Committees of the Board: No Change - Review Only 203.50 Board Work Sessions: No Change - Review Only 203.70 Legal Counsel: No Change - Review Only 203.80 Public Purpose and Use of Public Funds: No Change - Review Only Superintendent's Recommendation: Approve second and final reading of presented policies. Policies are Page 2 of 148 for immediate implementation. Motion: __________ 2nd:__________ Vote: __________ 9. New Business a. Prairie Meadows / Polk County Donation Approve allocation of $5,000 of Prairie Meadows / Polk County monies to Ankeny High School Dance Team for national competition travel. Motion: __________ 2nd:__________ Vote: __________ 10. Board Member Reports a. Facility Committee b. Policy Committee c. Comments 11. Superintendent Report 12. Closed Session(s) 13. Adjournment a. Motion: __________ 2nd:__________ Vote: __________ Time: __________ Page 3 of 148 Item Cover Sheet Print Title: Board Minutes Extended Information: l October 7, 2013 Summary: Fiscal Impact: ATTACHMENTS: Name: 2013.10.07-BDM.pdf Description: Type: 100713 Board Minutes Support Document Page 4 of 148 Page 5 of 148 Page 6 of 148 Page 7 of 148 Page 8 of 148 Page 9 of 148 Item Cover Sheet Print Title: Paid Bills Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: 102113_Paid_Bills.pdf Description: Type: 102113 Paid Bills Support Document Page 10 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 Check Number Vendor Name 420942 AVESIS THIRD PARTY ADMINISTRATORS 420943 COLONIAL LIFE PROCESSING CENTER 420944 EMC NATIONAL LIFE COMPANY 420945 UNITEDHEALTHCARE RIVER VALLEY, INC. 420946 COMMON REMITTER SERVICES 420947 GENERAL FUND - DENTAL SERVICE 420948 IOWA DEPARTMENT OF REVENUE 420949 TOTAL ADMINISTRATIVE SERVICES CORP 420950 TREASURER STATE OF IOWA 420951 VALLEY BANK 420953 ABC PEST CONTROL 420954 ACME TOOLS 420955 ADEL-DESOTO-MINBURN COMM SCHOOLS 420956 ADVANCED REHABILITATION SYSTEMS 420957 ADVENTURE LIGHTING 420958 ALL INCLUSIVE REC LLC 420959 AMATEUR ELECTRONIC SUPPLY 420960 AMERICAN INSTITUTE OF ARCHITECTS 420961 AMERICAN TIME & SIGNAL 420962 ANKENY ACE HARDWARE 420963 APPERSON 420964 APPLE STORE- ONLINE ORDERS 420965 AREA EDUCATION AGENCY 11 420966 ARNOLD MOTOR SUPPLY 420967 ASI SIGN SYSTEMS 420968 ASPEX SOLUTIONS 420969 B & H PHOTO-VIDEO 420970 BATTERIES PLUS - 203 420971 MARK J. BECKER & ASSOCIATES LLC 420972 BEHAVIORAL DYNAMICS INC 420973 BEST BUY GOV LLC 420974 BLACK'S CENTER GROVE ORCHARD 420975 DICK BLICK 420976 BOB BROWN GMC 420977 JOE D BREWER 420978 BROWN & SAENGER 420979 CALLOWAY HOUSE INC 420980 CAMBIUM LEARNING, INC 420981 CAPITAL SANITARY SUPPLY CO., INC 420982 CENGAGE LEARNING 420983 CENTURY LINK 420984 CITY OF ANKENY 420985 CITY OF ANKENY - WATER 420986 CLASSROOM DIRECT.COM 420987 CODA MUSIC TECHNOLOGY/MAKE MUSIC 420988 CONFERENCE TECHNOLOGIES INC 420989 JANET CORTEZ 420990 COUNTY LINE PRINTING Transaction Amount 420991 CUSTOM HARDWOODS LLC 420992 DALLAS CENTER-GRIMES COMM SCHOOL DI Vendor Number $3,388.60 PAYROLL DISBURSEMENT $198.00 PAYROLL DISBURSEMENT $12,907.20 PAYROLL DISBURSEMENT $684,762.72 PAYROLL DISBURSEMENT $3,114.24 PAYROLL DISBURSEMENT $358.79 PAYROLL DISBURSEMENT $30.00 PAYROLL DISBURSEMENT $4,860.89 PAYROLL DISBURSEMENT $16,880.26 PAYROLL DISBURSEMENT $112,846.53 PAYROLL DISBURSEMENT $908.00 MAINT. SERVICE $1,787.50 INSTR. SUPPLIES $273.05 TUITION $10,222.07 EQUIPMENT $1,467.16 MAINT. SUPPLIES $9,057.90 EQUIPMENT $1,665.75 EQUIPMENT $195.00 REGISTRATION $1,397.31 MAINT. SUPPLIES $229.29 MAINT. SUPPLIES $78.24 INSTR. SUPPLIES $628.00 EQUIPMENT $222.25 INSTR. SUPPLIES $77.59 MAINT. SUPPLIES $321.68 INSTR. SUPPLIES $289.00 SERVICE $419.68 INSTR. SUPPLIES $31.90 MAINT. SUPPLIES $5,000.00 SERVICE $299.00 INSTR. SUPPLIES $16,609.67 EQUIPMENT $3,314.15 SERVICE $193.13 INSTR. SUPPLIES $1,346.65 MAINT. SERVICE $166.32 MILEAGE $913.68 INSTR. SUPPLIES $52.94 INSTR. SUPPLIES $516.38 INSTR. SUPPLIES $8,462.81 MAINT. SUPPLIES $701.25 INSTR. SUPPLIES $64.93 SERVICE $33,448.08 SERVICE $47,505.18 SERVICE $84.48 INSTR. SUPPLIES $140.00 INSTR. SUPPLIES $21,728.09 EQUIPMENT $50.00 REFUND $105.00 INSTR. SUPPLIES $3,200.00 INSTR. SUPPLIES $173.90 TUITION 1 Page 11 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 420993 DEAF SERVICES UNLIMITED 420994 MARIA DECKER 420995 DEMCO INC. 420996 DEMOULIN 420997 WAYNE DENNIS SUPPLY CO 420998 DES MOINES IND SCHOOL DISTRICT $228.50 SERVICE $60.00 REFUND $1,315.29 INSTR. SUPPLIES $5,052.30 INSTR. SUPPLIES $456.97 MAINT. SUPPLIES $15,223.36 TUITION $615.47 SUBSCRIPTION 420999 DES MOINES REGISTER 421000 DES MOINES REGISTER COMMUNITY PUBL 421001 DES MOINES STAMP MFG CO 421002 DES MOINES SYMPHONY 421003 DEVRIES ELECTRIC INC 421004 DICKINSON, MACKAMAN, TYLER & HAGEN 421005 DPT MECHANICAL 421006 DURHAM SCHOOL SERVICES 421007 ANGELA EGANHOUSE 421008 ELECTRICAL ENGINEERING AND EQUIP 421009 ELECTRONIC ENGINEERING CO 421010 ENERGY CONSULTANTS LLC 421011 EYESOPENIOWA 421012 FACTORY DIRECT CRAFT 421013 THE FASTENAL COMPANY 421014 FOLLETT EDUCATION SERVICES 421015 FOLLETT LIBRARY BOOK 421016 FOLLETT LIBRARY RESOURCES 421017 FOOD SERVICE FUND 421018 COLLEEN FOSTER 421019 FREESTYLE 421020 LISA GLENN 421021 GLOBAL INDUSTRIAL EQUIPMENT 421022 JOHN GOETZ 421023 W.W. GRAINGER, INC. 421024 GREAT AMERICAN OUTDOORS 421025 HAAN CRAFTS 421026 HANDWRITING WITHOUT TEARS 421027 HEINEMANN 421028 JOLEEN L HENNING 421029 BILL HURD 421030 ICTE C/O ABIGAIL HENDRICKSON 421031 IDVILLE 421032 IMAGING TECHNOLOGIES 421033 IMEA CONFERENCE 421034 INFOMAX OFFICE SYSTEMS 421035 IOWA ASCD 421036 IOWA COUNCIL OF TEACHERS OF 421037 IOWA INTERNATIONAL CENTER 421038 IOWA ONE CALL 421039 IOWA PRISON INDUSTRIES 421040 IOWA PUMP WORKS 421041 ITEC CONFERENCE REGISTRATION 421042 JENNIFER JAMISON $608.00 REGISTRATION $1,000.00 MOVING EXPENSE 421043 JAYTECH INC $1,583.34 MAINT. SERVICE $437.21 SERVICE $50.75 INSTR. SUPPLIES $185.50 REGISTRATION $675.33 SERVICE $16,671.67 SERVICE $91.20 INSTR. SUPPLIES $318,461.73 SERVICE $100.00 REFUND $750.03 MAINT. SUPPLIES $3,102.00 MAINT. SERVICE $8,059.63 EQUIPMENT $235.00 REGISTRATION $51.74 INSTR. SUPPLIES $264.70 MAINT. SUPPLIES $996.30 INSTR. SUPPLIES $736.62 INSTR. SUPPLIES $2,689.24 INSTR. SUPPLIES $133.00 REIMBURSEMENT $62.50 REFUND $319.94 INSTR. SUPPLIES $22.50 MILEAGE $27.90 INSTR. SUPPLIES $7.30 REFUND $807.96 MAINT. SUPPLIES $14.65 MAINT. SUPPLIES $135.50 INSTR. SUPPLIES $165.68 INSTR. SUPPLIES $366.50 INSTR. SUPPLIES $97.64 REIMBURSEMENT $50.00 REFUND $1,840.00 REGISTRATION $671.50 INSTR. SUPPLIES $66.04 SERVICE $60.00 REGISTRATION $10,106.82 SERVICE $495.00 REGISTRATION $245.00 REGISTRATION $201.68 SERVICE $184.70 MAINT. SERVICE $6,363.00 INSTR. SUPPLIES $250.00 MAINT. SERVICE 2 Page 12 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 421044 JIST 421045 KARL CHEVROLET 421046 KEITZER MANUFACTURING USA 421048 LASER RESOURCES, L.L.C. 421049 LEADING EDGE LAMINATING 421050 LIVING HISTORY FARMS 421051 KINH LUU 421052 M & M SALES 421053 WILLIAM V. MACGILL & CO. 421054 MACKIN LIBRARY 421055 MAIL SERVICES LLC 421056 THE MARKERBOARD PEOPLE 421057 MARTIN BROTHERS 421058 MCGLADREY LLP 421059 MCI 421060 MENARDS 421061 MERIDREW ENTERPRISES/KLEAR SCREEN 421062 ALEX MEYER 421063 MIDAMERICAN ENERGY COMPANY 421064 MIDWEST BEARING & SUPPLY, LLC 421065 MIDWEST COMPUTER PRODUCTS, INC. 421066 MOEMS 421067 MTI DISTRIBUTING 421068 DONITA MULINIX 421069 NASCO 421070 NOVACOAST, INC. 421071 NPI SECURITY 421072 OFFICE DEPOT 421073 OMNITRON ELECTRONICS 421074 ORIENTAL TRADING CO. 421075 OTTO FREI 421076 THE PAPER CORPORATION 421077 PARKER SIGNS & GRAPHICS INC 421078 PEPPER MUSIC 421079 J W PEPPER 421080 THE PERCUSSION SOURCE 421081 THE PERFECTION LEARNING CORP. 421082 JEFF & BECKY PETERSON 421083 PETTY CASH 421084 PLUMB SUPPLY, INC. 421085 POLK COUNTY HEATING AND COOLING 421086 PRODUCTS, INC . 421087 PURELAND SUPPLY LLC 421088 RADIO SHACK 421089 FRANK RIEMAN MUSIC INC 421090 RIFTON EQUIPMENT 421091 RISER INC 421092 VERONICA RIVERA 421093 ROBERT HALF TECHNOLOGY 421094 ROSS CHEMICAL SYSTEMS 421095 ROTO ROOTER $658.63 INSTR. SUPPLIES $120.02 MAINT. SERVICE $872.35 EQUIPMENT $80,239.64 SERVICE $1,998.44 INSTR. SUPPLIES $723.00 SERVICE $25.00 REFUND $721.79 SERVICE $158.80 INSTR. SUPPLIES $1,650.45 INSTR. SUPPLIES $337.35 SERVICE $475.20 INSTR. SUPPLIES $1,658.35 INSTR. SUPPLIES $15,000.00 SERVICE $188.19 SERVICE $97.53 MAINT. SUPPLIES $107.62 INSTR. SUPPLIES $67.50 MILEAGE $76.02 SERVICE $47.80 MAINT. SUPPLIES $4,565.23 INSTR. SUPPLIES $198.00 REGISTRATION $145.44 MAINT. SUPPLIES $399.63 MILEAGE $191.93 INSTR. SUPPLIES $310.00 SERVICE $23,453.76 SERVICE $1,167.04 INSTR. SUPPLIES $228.91 INSTR. SUPPLIES $144.49 INSTR. SUPPLIES $1,534.02 INSTR. SUPPLIES $9,562.76 INSTR. SUPPLIES $862.00 INSTR. SUPPLIES $472.99 INSTR. SUPPLIES $7.74 INSTR. SUPPLIES $1,792.91 INSTR. SUPPLIES $1,470.05 INSTR. SUPPLIES $61.57 REFUND $6.30 REIMBURSEMENT $1,045.54 MAINT. SUPPLIES $1,670.00 MAINT. SERVICE $488.00 MAINT. SUPPLIES $2,257.77 INSTR. SUPPLIES $103.92 INSTR. SUPPLIES $2,703.86 INSTR. SUPPLIES $1,680.00 EQUIPMENT $1,200.00 MAINT. SERVICE $25.00 REFUND $3,332.85 SERVICE $684.80 MAINT. SUPPLIES $130.50 MAINT. SERVICE 3 Page 13 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 421096 SARGENT-WELCH SCIENTIFIC CO 421097 SCHNEIDER GRAPHICS, INC 421098 SCHOLASTIC EDUCATIONAL PUBLISHING 421099 SCHOLASTIC MAGAZINES INC 421100 SCHOLASTIC PROFESSIONAL BOOKS 421101 SAI-SCHOOL ADMINISTRATORS OF IA. 421102 SCHOOL OUTFITTERS 421103 SCHOOL SPECIALTY 421104 SHERWIN-WILLIAMS CO 421105 STAPLES ADVANTAGE 421106 STONER MUSIC INC 421107 STOREY KENWORTHY COMPANY 421108 SUNGARD PUBLIC SECTOR PENTAMATION 421109 SYSTEM WORKS LLC 421110 TEACHER DIRECT 421111 TIERNEY BROTHERS INC. 421112 TIME FOR KIDS 421113 TRACTOR SUPPLY CO TSC 421114 TRANS-MISSISSIPPI BIOLOGICAL SUPPLY 421115 TRIPLETT OFFICE ESSENTIALS 421116 TRUGREEN*CHEMLAWN 421117 ULINE 421118 ULTIMATE NURSING SERVICES 421119 UNITED REFRIGERATION INC 421120 THE UPS STORE 421121 VALLEY BANK 421122 VAN METER COMPANY 421123 VINCE VANDERAH 421124 VITAL SUPPORT SYSTEMS 421125 WAL-MART 421126 WESTONE LABORATORIES 421127 WINDSTREAM 421128 WM LAMP TRACKER INC 421129 XPEDX 421130 CENTURY LINK 421131 KEVIN L KOESTER 421132 NORTHWEST BANK 421133 SCOTT JANITORIAL $49.60 INSTR. SUPPLIES $594.52 SERVICE $457.88 INSTR. SUPPLIES $419.10 INSTR. SUPPLIES $137.08 INSTR. SUPPLIES $2,000.00 REGISTRATION $387.96 INSTR. SUPPLIES $8,647.76 INSTR. SUPPLIES $84.50 MAINT. SUPPLIES $1,592.51 INSTR. SUPPLIES $75.00 SERVICE $324.00 INSTR. SUPPLIES $5,166.80 SERVICE $787.50 MAINT. SERVICE $74.40 INSTR. SUPPLIES $1,400.00 SOFTWARE $292.64 SUBSCRIPTION $4.58 MAINT. SUPPLIES $128.28 INSTR. SUPPLIES $152.73 INSTR. SUPPLIES $95.00 MAINT. SERVICE $48.26 INSTR. SUPPLIES $1,790.00 SERVICE $224.77 MAINT. SUPPLIES $674.03 SERVICE $80.00 START UP MONEY $247.86 MAINT. SUPPLIES $75.00 REFUND $5,377.66 SERVICE $311.61 SERVICE $64.30 INSTR. SUPPLIES $732.06 SERVICE $150.00 MAINT. SERVICE $1,750.10 INSTR. SUPPLIES $53.14 SERVICE $3,000.00 SERVICE $1,465.37 LOAN PAYMENT $1,600.00 SERVICE GENERAL FUND SUBTOTAL 14021 DICKINSON, MACKAMAN, TYLER & HAGEN 14022 ULINE GENERAL FUND SUBTOTAL GENERAL FUND GRAND TOTAL 524942 CONCRETE COMPANY 524943 PMA FINANCIAL NETWORK INC 524944 ROBINSON ENERGY EFFICIENT PRODUCTS, 524945 SHIVE-HATTERY ENGINEERS & ARCHIT $1,622,727.62 $30.00 REGISTRATION $285.69 REISSUE CHECK $315.69 $1,623,043.31 $4,875.00 SERVICE $5,000.00 SOFTWARE $1,225.00 SERVICE $1,728.72 SERVICE 4 Page 14 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 524946 SNYDER & ASSOCIATES, INC. 524947 STORY CONSTRUCTION 524948 SVPA ARCHITECTS INC 524949 UNITED BRICK AND TILE COMPANY 524950 UNITED REFRIGERATION INC $1,715.20 SERVICE $15,414.31 SERVICE $103,342.38 SERVICE $4,258.80 SERVICE $2,002.01 SERVICE SCHOOLHOUSE FUND GRAND TOTAL $139,561.42 632131 A ONE GEOTHERMAL 632132 CENTRAL STATES ROOFING $77,444.95 SERVICE $65,519.60 SERVICE $34,459.58 SERVICE 632133 EDGE COMMERCIAL 632134 L. A. FULTON & SONS, INC 632135 HEARTLAND FINISHES INC 632136 JENSEN BUILDERS LTD 632137 SANDSTONE MANAGEMENT LTD. 632138 SMITH BROTHERS MASONRY INC 632139 STORY CONSTRUCTION $224,103.10 SERVICE $47,542.66 SERVICE 632140 VAN MAANEN ELECTRIC INC $182,653.64 SERVICE $175,541.00 SERVICE $33,897.90 SERVICE $658,045.81 SERVICE $16,495.40 SERVICE CAPITAL PROJECTS GRAND TOTAL 811869 BOLTON AND HAY INC 811870 BROCKWAY MECHANICAL AND ROOFING 811871 DDVI INC 811872 EDGE COMMERCIAL 811873 L. A. FULTON & SONS, INC 811874 IOWA IRRIGATION CORP 811875 MIDWEST AUTOMATIC FIRE SPRINKLER 811876 NEHRING CORPORATION 811877 SNYDER & ASSOCIATES, INC. 811878 STORY CONSTRUCTION 811879 VAN MAANEN ELECTRIC INC 811880 THE WALDINGER CORPORATION $1,515,703.64 $4,339.22 SUPPLIES $4,004.25 SERVICE $272,485.52 SERVICE $23,370.11 SERVICE $7,964.80 SERVICE $2,004.64 SERVICE $4,934.00 SERVICE $5,832.05 SERVICE $1,000.00 SERVICE $9,365.96 SERVICE $8,859.70 SERVICE $90,580.74 SERVICE LOCAL OPTION SALES/SERVICE GRAND TOTAL 462559 ABILITATIONS INTEGRATIONS 462560 RONALD L ACUNA 462561 ANKENY ACE HARDWARE 462562 APPLE COMPUTERS 462563 APPLE VALLEY DEBATE 462564 AREA EDUCATION AGENCY 11 462565 ATLANTIC BOTTLING CO. 462566 B & H PHOTO-VIDEO 462567 ASHLEY BAILEY 462568 MIKE BAKER 462569 STEVE BARNES 462570 KRISTI BATEMAN MOORE 462571 MATT BEATTIE 462572 BUSINESS IMPACT GROUP $434,740.99 $25.28 SUPPLIES $80.00 OFFICIAL $24.99 SUPPLIES $1,967.00 SUPPLIES $185.00 ENTRY FEE $250.06 SERVICE $457.72 SUPPLIES $938.30 SUPPLIES $838.00 REIMBURSE $75.00 OFFICIAL $150.00 OFFICIAL $150.00 OFFICIAL $65.00 OFFICIAL $4,472.13 ATHLETIC SUPPLIES 5 Page 15 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 462573 DANA BOHAN 462574 JERRY BOWHAY 462575 BRANDMEYER POPCORN CO. 462576 DANIEL P BRUNS 462577 JEFF BUENTING 462578 CARMENS FLOWERS 462579 CLASSROOM DIRECT.COM 462580 CRYSTAL CLEAR WATER COMPANY 462581 KASEY DAMMEIER 462582 DEMOULIN 462583 RUSSEL G DEMPSTER 462584 DES MOINES CIVIC CENTER 462585 DES MOINES REGISTER 462586 DESOUSA LLC – BIG TIME CLOCKS 462587 JORDAN DINKLA 462588 RENA ELLER 462589 CASEY FARLEY 462590 FORT DODGE COMMUNITY SCHOOL 462591 JULIE FORTIN-KLAHN 462592 GEORGE FRANKS 462593 JEFF FREEL 462594 STEVEN M GIBBONS 462595 BRIAN D. GIBSON 462596 GODFATHERS PIZZA INC. 462597 GTM SPORTSWEAR 462598 BRAD GUTZ 462599 TASHIA HACHMEISTER 462600 TIM HARMS 462601 RANDY HEIMERMAN 462602 HERC-U-LIFT, INC. 462603 WILLIAM HOWARD 462604 HY VEE 462605 HY-VEE - PELLA 462606 IOWA GIRLS COACHES ASSOCIATION 462607 IOWA HIGH SCHOOL SPEECH ASSOC 462608 IOWA STATE DRILL TEAM ASSOC. 462609 IOWA WRESTLING COACHES CLINIC 462610 TEGAN JARCHOW 462611 DERRICK JOEL 462612 DAWN JOHNSON 462613 MIKE KELLY 462614 KENNEDY HIGH SCHOOL 462615 JERRY KINDER 462616 VIRGINIA KLEMM 462617 CHRIS KOZELISKI 462618 BERNARD LAMMERS 462619 LANDS' END INC 462620 LARUE COFFEE 462621 LASER RESOURCES, L.L.C. 462622 LEE NATIONAL DENIM DAY 462623 MARTY LESTER $75.00 OFFICIAL $75.00 OFFICIAL $75.50 SUPPLIES $251.50 OFFICIAL $75.00 OFFICIAL $63.60 SERVICE $55.94 SUPPLIES $43.00 SUPPLIES $90.00 OFFICIAL $3,816.65 SUPPLIES $75.00 OFFICIAL $55.00 SERVICE $167.00 SERVICE $433.00 SUPPLIES $103.00 OFFICIAL $54.00 REFUND $65.00 OFFICIAL $60.00 ENTRY FEE $95.00 OFFICIAL $67.50 OFFICIAL $85.00 OFFICIAL $1,800.00 SERVICE $85.00 OFFICIAL $240.46 SERVICE $666.00 ATHLETIC SUPPLIES $65.00 OFFICIAL $17.04 REFUND $80.00 OFFICIAL $85.00 OFFICIAL $800.00 SERVICE $150.00 OFFICIAL $65.38 SUPPLIES $1,014.43 SUPPLIES $100.00 REGISTRATION $485.00 REGISTRATION $534.00 REGISTRATION $560.00 REGISTRATION $75.00 OFFICIAL $48.38 REIMBURSE $30.00 REFUND $80.00 OFFICIAL $900.00 REGISTRATION $85.00 OFFICIAL $54.00 REFUND $150.00 OFFICIAL $94.00 OFFICIAL $697.60 SUPPLIES $47.55 SUPPLIES $13.63 SERVICE $155.00 DONATION $85.00 OFFICIAL 6 Page 16 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 462624 MICHAEL LILLEBO 462625 LINN MAR COMM SCHOOLS 462626 M & M SALES 462627 SCOTT MAINE 462628 GREG MANGOLD 462629 MARK'S DANCEWEAR 462630 MARTIN BROTHERS 462631 SARA MCCARROLL 462632 BECKY MCKIM 462633 MICHAEL MORRISON 462634 C. CALVIN MURDOCK 462635 MUSCATINE HIGH SCHOOL 462636 MUSIC THEATRE INTERNATIONAL 462637 CHELSEA NOBLE 462638 NOVA FITNESS EQUIPMENT 462639 ORIENTAL TRADING CO. 462640 OSAGE HIGH SCHOOL 462641 JOEL T. OSWALD 462642 OTTER CREEK GOLF COURSE 462643 P & M MONOGRAMMING 462644 J W PEPPER 462645 THE PERCUSSION SOURCE 462646 FRED PERKINS 462647 PETTY CASH 462648 PLAYSCRIPTS, INC. 462649 BILL PRANGE 462650 PREMIER MARKETING GROUP & DOERRFE 462651 PREMIER SCHOOL AGENDAS 462652 PROMEVO, LLC 462653 TODD RICHARDS 462654 KYLE RILEY 462655 DAVID RITTMAN 462656 LAURA ROEDER-GRUBB 462657 RONLEY SCHNELL 462658 SCHOLASTIC BOOK FAIRS 462659 DAVID SIMMONS 462660 SIMPSON COLLEGE 462661 TONY SLACK 462662 STAPLES ADVANTAGE 462663 ROB A STILES 462664 TIMOTHY D STOVIE 462665 MICHAEL TEALE 462666 GARY D TELFORD 462667 URBANDALE HIGH SCHOOL 462668 VALLEY BANK 462669 VALLEY HIGH SCHOOL 462670 BRET VANDEPOL 462671 JACK VER HELST 462672 VERNON SALES PROMOTION 462673 VINYL STUDIE 462674 VIRCO $90.00 REIMBURSE $885.00 REGISTRATION $7.64 SERVICE $65.00 OFFICIAL $85.00 OFFICIAL $3,165.60 ATHLETIC SUPPLIES $823.77 SUPPLIES $535.49 SERVICE $935.00 SERVICE $75.00 OFFICIAL $295.00 SERVICE $500.00 ENTRY FEE $1,945.00 SERVICE $114.00 OFFICIAL $19,145.00 EQUIPMENT $104.49 SUPPLIES $174.00 MEMBERSHIP $65.00 OFFICIAL $49.00 SERVICE $1,385.95 SUPPLIES $147.99 SUPPLIES $590.00 SUPPLIES $65.00 OFFICIAL $37.17 REIMBURSE $427.30 SERVICE $85.00 OFFICIAL $1,140.00 ATHLETIC SUPPLIES $979.56 SUPPLIES $7,254.00 SUPPLIES $80.00 OFFICIAL $65.00 OFFICIAL $65.00 OFFICIAL $67.50 OFFICIAL $54.00 REFUND $3,708.72 SUPPLIES $181.50 OFFICIAL $295.00 ENTRY FEE $90.00 OFFICIAL $26.90 SUPPLIES $85.00 OFFICIAL $90.00 OFFICIAL $85.00 OFFICIAL $100.00 OFFICIAL $825.00 REGISTRATION $1,848.00 STARTUP CASH $155.00 ENTRY FEE $288.45 SUPPLIES $85.00 OFFICIAL $1,090.75 SUPPLIES $2,834.66 ATHLETIC SUPPLIES $7,926.90 EQUIPMENT 7 Page 17 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 462675 VITERBO UNIVERSITY 462676 WAL-MART $900.00 REGISTRATION $300.00 SUPPLIES 462677 STEVE WATERS 462678 WEE'S TEES 462679 BRUCE WHITING 462680 BOBBY WILSON 462681 WOODLAND HILLS GOLF COURSE 462682 BRICKS 4 KIDZ $80.00 OFFICIAL $450.00 ENTRY FEE $570.00 SERVICE 462683 YMCA CAMP $261.00 ENTRY FEE $65.00 OFFICIAL $710.97 SUPPLIES $579.00 SERVICE ACTIVITY FUND GRAND TOTAL 241485 ANDERSON/ERICKSON DAIRY, INC. 241486 BOLTON AND HAY INC 241487 SUSAN E CARLSON 241488 CHEMSEARCH 241489 HELEN CLARK 241490 COMMERCIAL SERVICE INNOVATION, INC 241491 GOODWIN TUCKER GROUP 241492 IOWA STATE UNIVERSITY 241493 LOFFREDO FRESH PRODUCE CO 241494 MICHAEL MAGEE 241498 MARTIN BROTHERS 241499 RAPIDS FOODSERVICE 241500 JAY SOUPENE $89,955.95 $28,799.87 FOOD SUPPLIES $652.69 SUPPLIES $210.01 REIMBURSE $230.00 SERVICE $6.40 REFUND $1,830.94 SERVICE $92.50 SERVICE $310.00 TRAVEL $5,708.14 FOOD SUPPLIES $72.55 REFUND $75,461.19 FOOD SUPPLIES $1,179.00 SUPPLIES $10.40 REFUND NUTRITION GRAND TOTAL $114,563.69 8 Page 18 of 148 ANKENY COMMUNITY SCHOOLS PAID BILLS LISTINGS OCTOBER 21, 2013 BOARD MEETING FISCAL 2013-2014 This is to certify that expenditures in the amount of $1,623,043.31 in the General Fund, $139,561.42 in the Schoolhouse Fund, $1,515,703.64 in the Capital Projects fund, $434,740.99 in the Local Option Sales/Service fund, $89,955.95 in Activity Fund and $114,563.69 in the Nutrition Fund have been approved this 21st of October, 2013. _______________________________ Todd Shafer, President _______________________________ Mike Rooney, Vice President __________________________________ Pat Cahill ________________________________ Dustin Graber _________________________________ Brad Huss ________________________________ Stephanie Jorgensen _______________________________ George Tracy _______________________________ Jackie Black, Brd Secretary 9 Page 19 of 148 Item Cover Sheet Print Title: Personnel Report Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: PM_10-21-13.pdf Description: Type: 102113 Personnel Report Support Document Page 20 of 148 PERSONNEL MEMORANDUM October 21, 2013 New Positions: Agreements or Contracts for 2013-2014 Due to Enrollment and Student IEP Classified Staff: Kelly Eckhart, Special Education Associate, Prairie Ridge Coaching/Activity Staff: Mitchell Johnson, 9th Assistant Boys Wrestling, Northview Matthew Vercillo, 8th Assistant Boys Wrestling, Northview Michael Groth, 8th/9th Head Boys Wrestling, Northview Replacement Positions: Agreements or Contracts for 2013-2014 Classified Staff: John Drosieko, Special Education Associate, Crocker Tricia Futas, Special Education Associate, Crocker Shantell Howlett, Associate, Prairie Ridge Coaching/Activity Staff: Brian Sharp, 8th / 9th Head Wrestling, Southview John Rohde, Assistant Boys Cross Country, Ankeny High Anthony Johnson, Assistant Girls Basketball, Ankeny High Ashley Vratny, 9th Assistant Girls Basketball, Southview Resignation: Year 2013-2014 Classified Staff: Jayme Hunter, Food Service, Westwood Katherine Wall, Associate, Ankeny High Synthia Love, Special Education Associate, Crocker Page 21 of 148 Item Cover Sheet Print Title: Open Enrollment Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: 102113_Open_Enrollment.pdf Description: Type: 102113 Open Enrollment Support Document Page 22 of 148 Open Enrollment – 10/21/13 Board Agenda Name Doyle, Presly Hadden, Tyler Grade 1 10 Resident District Saydel Saydel Receiving District Ankeny Ankeny School Year 2013-14 2013-14 Tinsley, Halle Mitchell, Kinsey 7 10 North Polk Ankeny Ankeny Saydel 2013-14 2013-14 Rose, Lillian Rose, Brenton Kdg. Kdg. Ankeny Ankeny Saydel Saydel 2013-14 2013-14 Superintendent Recommendation: Approve the above Open Enrollment requests. Page 23 of 148 Item Cover Sheet Print Title: Travel Request: Extended Information: l l Ankeny High School Dance Team - Regionals, Minneapolis, MN Ankeny High School Dance Team - Nationals, Orlando, FL Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: AHS_Dance_Team__Regionals_Letter_of_Intent.pdf AHS Dance Team - Minneapolis, MN Support Document AHS_Dance_Team__Nationals_Letter_of_Intent.pdf AHS Dance Team - Orlando Fl Support Document Page 24 of 148 Ankeny Community School District 306 SW School Street Ankeny, Iowa 50023 To Board of Directors: On behalf of the Ankeny High School Dance Team we are excited to request permission to travel out of state to compete in Spirit of America Dance Championship in Minneapolis, Minnesota. The Spirit of America Dance Championship is a regional UDA sponsored competition. Many of the regional teams attending this competition are teams that attend the UDA National Dance Team Championships on a yearly basis. The competition takes place on Saturday, January 11th. If we are given permission to attend the competition, we would plan on leaving Friday after school and returning to Ankeny on Sunday afternoon. We feel that attending this competition would be beneficial to our squad, because our dances would be seen by UDA judges and dancers would be exposed to a performance surface comparable to that seen at nationals. Competing in a UDA regional competition would greatly enhance our preparation for the UDA National Dance Team Championships in February. The following are the details of our trip: Dates: Saturday, January 11, 2014 Participants: Brittany Carlson, Faith Brookes, Brandi Ragan, Brooke Lilienthal, Courtney Hudson, Emma Miller, Kaci Shupe, Kaitlyn Kor, Kaylen Luttenegger, Kylee Blad, Kylie Behrens, Lizzie Smith, Makenna Dunlavey, Mikala Mackey, Natalie Aunspach, Rachel Gray Coaches: Jessica Miller and Betty Baker Funding: Dance Team Fundraising Hotel Arrangements: TBD Transportation: TBD closer to the date of the competition Please feel free to contact either one of us with questions or concerns. Thank you for your time and consideration! Sincerely, Jessica Miller Head Coach [email protected] Betty Baker Assistant Coach [email protected] Page 25 of 148 Ankeny Community School District 306 SW School Street Ankeny, Iowa 50023 To the Board of Directors: On behalf of the Ankeny High School Dance Team we are excited to request permission to travel out of state to compete in UDA National Dance Team Championship. We qualified for this event by participating in the Team routine competition at a UDA Elite Summer Dance Camp. T D C ESPN W World of Sports Complex in Orlando, Florida. The competition takes place February 1-2, 2014. We are requesting that the Dance Team members and coaches be absent Thursday, January 30th- Tuesday, February 4th. This will allow time for travel and performance preparation. For the past two years, the Dance Team has attended the UDA National Competition and has done well in representing our community. We have brought recognition to our school by placing both 14th and 22nd, out of 80 teams, N L S V categories. This year we are asking for another opportunity to compete on a national level, bring national recognition to our school and community, and enhance the high school experience of sixteen young women. The following are the details of our trip: Dates: January 30-February 4, 2014 Participants: Brittany Carlson, Faith Brookes, Brandi Ragan, Brooke Lilienthal, Courtney Hudson, Emma Miller, Kaci Shupe, Kaitlyn Kor, Kaylen Luttenegger, Kylee Blad, Kylie Behrens, Lizzie Smith, Makenna Dunlavey, Mikala Mackey, Natalie Aunspach, Rachel Gray Coaches: Jessica Miller and Betty Baker Funding: Dance Team Fundraising Hotel Arrangements: D A -Star Sports Complex ( UDA Travel Package) Transportation: Becker Travel, Southwest Airlines out of Des Moines Please feel free to contact either one of us with questions or concerns. Thank you for your time and consideration! Sincerely, Jessica Miller Head Coach [email protected] Betty Baker Assistant Coach [email protected] Page 26 of 148 Item Cover Sheet Print Title: 2013-14 School Board Committees/IASB Delegate Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: 2013-14_Board_Committees.pdf Description: Type: 2013-14 Board Committees Support Document Page 27 of 148 Ankeny Community Schools Board of Education 2013-2014 The following are Board-approved committees that advise the District in the areas of Curriculum & Instruction, Facility, Finance, Policy, School Improvement Advisory, and Teacher Quality. Because these six committees are Board-approved, an agenda and minutes from these meetings are required, with all sessions open to the public. Curriculum & Instruction (monthly) Todd Shafer, Stephanie Jorgensen Facility (monthly) Dustin Graber, Brad Huss, George Tracy Finance (monthly) Mike Rooney, Todd Shafer, George Tracy Policy Advisory Committee (monthly) Pat Cahill, Stephanie Jorgensen School Improvement Advisory Committee (SIAC) (quarterly) Todd Shafer, Stephanie Jorgensen Teacher Quality Committee (monthly) Todd Shafer The following committees include representation from the Board of Education. Board members will attend and participate in meetings, and provide reports to the Board of Education. Ankeny Community Schools Foundation (monthly) George Tracy Administration/AEA Brad Huss Calendar Committee Stephanie Jorgensen Delegate – Iowa Association of School Boards (annually) Grading Committee Todd Shafer Pat Cahill, Stephanie Jorgensen Recreation Center Endowment Fund Committee (YMCA) (quarterly) Dustin Graber, Todd Shafer Safety & Crisis Planning Committee Dustin Graber School – City Advisory Committee Mike Rooney, Todd Shafer, Dustin Graber Superintendent’s Advisory Committee: (quarterly) Wellness Committee Brad Huss, Mike Rooney Stephanie Jorgensen The President may elect to attend any committee meeting. 1 Page 28 of 148 Item Cover Sheet Print Title: Northview Middle School Renovation Project Funding Scenarios, PFM Advisors: Jenny Blankenship & Matt Stoffel Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: Updated_Northview_Tables_1017-2013.pdf NVMS Support Document Page 29 of 148 Exhibit 1 Ankeny Community School District Estimated Funding Sources for Northview Middle School Renovation Northview Estimated Project Cost ==> Fiscal Year Delivery Date 2014 2014 2015 2016 2017 2018 4/1/2014 4/1/2014 9/1/2014 9/1/2015 9/1/2016 9/1/2017 SAVE Bond Max Project Fund 1) 2) $0 4,090,000 6,560,000 8,690,000 11,005,000 12,640,000 Save Bond Max Par Amount $0 4,620,000 7,345,000 9,765,000 12,430,000 14,365,000 Annual Paygo $0 2,000,000 2,400,000 2,400,000 3,000,000 3,000,000 Cumulative Paygo $0 2,000,000 4,400,000 6,800,000 9,800,000 12,800,000 23,500,000 Total Project Cost Remaining Total GO Support Needed $23,500,000 21,500,000 19,100,000 16,700,000 13,700,000 10,700,000 $23,500,000 17,410,000 12,540,000 8,010,000 2,695,000 (1,940,000) Total GO Par Amount $23,990,000 17,785,000 12,845,000 8,225,000 2,790,000 N/A Debt Service Levy Increase 3) 4) 5) 6) $0.69 $0.43 $0.29 $0.16 $0.05 $0.00 1) Assumes Aaa MMD as of 9/26/2013 plus 84 bps Pricing (avg spreads rec'd 06-10-2013 by Waukee CSD - A+/NonBQ) plus 100 bps for timing. 2) Project Fund limited by the 1.25x RAD coverage requirement and the 2029 expiration of SAVE revenues. 3) Assumes a 1.5% growth in Taxable valuation for 5 years (FY15-FY19). 4) Increase compared to $2.55098 levy in FY 2014. 5) Assumes Aaa MMD as of 9/26/2013 plus 52 bps Pricing (avg spreads rec'd 04-29-2013 by Ankeny CSD - Aa3/NonBQ) plus 100 bps for timing. 6) Assumes State Reimbursement for Commercial and Industrial Rollback applied to reduce levy rate year after revenues received. Assumed State Reimbursements: FY16 - $97,345 FY17 - $194,689 FY18 and beyond - $176,882 Page 30 of 148 10/17/2013 Item Cover Sheet Print Title: Draft Bond Language Review - Northview Middle School Renovation Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: Enclosing_Petition_to_Ankeny_CSD_ NVMS Bond Review (00977216@x7F7E1).pdf Support Document Petition_-_Ankeny_CSD_ (00977217@x7F7E1).pdf Support Document NVMS Petition Page 31 of 148 AulEns &.CooNEY, P.C. 100 Counr AvENUE, Surre 600 DEs Morrues, lown 50309-2231 Fpx: 515-243-2149 \A/1AA/ú. AH LERS LAW. COM Ronald L. Peeler [email protected] (51 Direct Diat, 5)24ó-0302 October 18,2013 Jackie Black, CFO Ankeny Community School District 306 S.W. School Street Ankeny,IA 50023 RE: Ankeny Community School District $12,540,000 School Bonds Dear Jackie: Enclosed is the petition form for the proposition of issuing $12,540,000 School Bonds to reconstruct the entry to and remodel, improve, furnish, and equip the Northview Middle School, including related site improvements. Please review and let us know if any revisions need to be made before circulation. Remember, once the petition is circulated, no revisions can be made when putting the proposition on the ballot. The petition must be signed by eligible electors equal in number to twenty-five percent (25%) of those voting at the last regular school election. An "eligible elector" is a person who is qualified to vote but is not required to be registered. It is the District's responsibility to verify that the signatures are eligible electors of the District. It is wise to have a substantially greater number than the minimum of twenty-five percent. A board meeting must be called within ten days after the petitions have been filed with the Boaril. This does not mean that the meeting must be held within ten days, only that a meeting must be scheduled. Please let us know the date, time, and location of the meeting where you anticipate receiving the petitions. We will send the necessary documents to you for the Board meeting to receive the petitions and schedule the special election. As the Board considers dates for the special election, we suggest you contact the Polk County Auditor to avoid any conflict. The County Auditor must receive the Order for an election at least 46 days prior to the election. Please let us know the date of the special election as soon as possible. Good luck on getting the signatures. W|SHARD & BArLv - 1888ì GUERNSEY& Barly - 1893; BArLy& Sïpp - l90l: STrpp, PERRY. BANNTSTER & SIARZTNGER - l9l4' BANNTSÌER. CaRPENTER, AHLER5&COONEY-1950:AHLERS.CooNEY,DoRWEILER,AILBEE,HAYNIE&SMITH.1974:AHLERS.OooNEY,DoRWEILER.HAYNIE.SMITH&ALLBEE.P.C.-I990 Page 32 of 148 October 18,2013 Page2 Please call if you have any questions. Very truly yours, AHlpRs & CooNev, P.C. Ø Rdnald L. Peeler RLP:jcp Enclosure 00976s73-l\r0r73-048 Page 33 of 148 DRAFT PETITION TO THE PRESIDENT AND BOARD OF DIRECTORS OF THE ANKENY COMMUNITY SCHOOL DISTRICT, IN THE COUNTY OF POLK, STATE OF IOWA: We, the undersigned, are eligible electors, reside within the School District and petition the Board of Directors of the School District to call a special election to submit to the voters of the School District the following proposition the purpose of which cannot be accomplished within the limit of one and onequarter percent of the assessed value of the taxable property within the School District: Shall the Board of Directors of the Ankeny Community School District in the County of Polk, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $12,540,000 to provide funds to reconstruct the entry to and remodel, improve, furnish, and equip the Northview Middle School, including related site improvements? NAME RESIDENTIAL STREET ADDRESS (NO P.O. BOXES) DATE 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 00976571-1\10173-048 Page 34 of 148 Item Cover Sheet Print Title: Before/After School Childcare Program Update Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Before_After_School_Care_Board_Presentation_Oct_2013Before After School PwrPnt 1.pdf Type: Support Document Page 35 of 148 Page 36 of 148 Our Purpose • Share what other districts in the metro area are doing with before/after school child care • Share the benefits our students could experience if ACSD were to facilitate our own before/after school child care program Page 37 of 148 community ) challenge ) excellence ) inspiration ) leadership Metro Program Details Ankeny YMCA Program Details Des Moines Metro Kids Program Details Johnston Kids-Teen Connection Program Details Before and after school care total number of kids served 12-13 school year: 608 (55 Wednesday AM only) Summer Camp total number of kids in one summer: 398 Includes before and after school care Serves 650 students across 5 elementaries. $25 per child non-refundable registration fee Yearly registration fee per child of $25 for early registration or $40 after March 31. $50 per child Non-Refundable Registration Fee; $15 per child for Financial Assistance Both before and after school, MEMBER - AM Only $186/month, PM Only $297/month, AM and PM $350/month, Wednesday AM only $38/month, Wednesday AM and PM $301/month. NON-MEMBER AM Only $208/month, PM Only $342/month, AM & PM $413/month, Wednesday AM Only $45/month, Wednesday AM & PM $347/month AM and PM Participants receive full day care during during parent/teacher conferences, no school days (scheduled and due to inclement weather), spring break and winter break. All fees will remain the same during spring break and winter break. You will pay for that week of care whether you are there or not. Full time summer rate ranges from $130-$155/week for Members and $170-$195/week for Non-Members Before and after - $74/per week. Before and early out Before/after school care, families pay per session (1-10 times per $63/per week. Before only week) $71/per week for the full 10 sessions, $56/per week for 5 $52. After only - $60. Early sessions, etc. out only - $22. Full day's off extra $31/per day. . No extra charge for early out Wednesdays. $7 extra for 3-hour early dismissal and per/day charge for no-school days. Full time summer rate is $135/per week. Full time summer rate is $130/per week for the first child, $120 for second child, $105 for third child and beyond. Board was initially concerned that the program expenses would not cover all fees. That has not at all been the case. Very successful, self-sustaining program. Page 38 of 148 community ) challenge ) excellence ) inspiration ) leadership Metro Program Details Urbandale Adventuretime Family Services Program Details Waukee Beyond the Bell Program Details West Des Moines Kids West Program Details Includes before and after school care and pre-school Y manages Waukee Elementary, Easton and Brookview. Other 4 schools are in Beyond the Bell. 4 BtB schools will serve 550-650 per year (other schools are maybe at 250-300). Y will continue to manage the schools as it is a large source of funding for them (but not very efficient for the rest of the program, per Andrea). They had around 970 kids registered in their program last school year. They have enrollment maximums for each building based on space and staffing. Each building is different and some fill up. They currently have waiting lists at three of their buildings. If they can get enough staff hired, they will be able to work through one of the three. The two others have space constraints so they may not be able to eliminate those lists. There is a one-time, annual, non-refundable registration fee of $30.00. One time per family $50 enrollment fee. They charge a $20 registration fee per child for school year and a $20 registration fee per child for summer. Both before and after school, first child - $270/per month, 1-2 times per month, $15 each. 3-5 times per month, $70. 6-10 times second child - $202.50/per month, any additional children - Before and after school care paid by time increments. 9-10 times, $70 per per month, $130. 11-22 times per month, $220. 23-30 times per $135/per month. Either before or after school care week down through 1 time per week for $20. Discounts for additional month, $260. 31-40 times per month, $290. $200/per month, first child - $150 second child, $100 for children. additional children. Intersession weeks, in-services days, and recess days are not included No extra charges for scheduled early outs and no-school days No extra charges for scheduled early outs. Full-day care rates are for nonin the 180 actual school days. Families must pre-register and pay an for kids enrolled in the program. Do charge fees to use the school days (conference days, teacher in-service days, and winter and additional cost for care and activities if they would like their student to program for kids not enrolled in the program on a weekly spring break) and must be made in advance. attend any additional days. All day program and activity fee - $30. basis. Summer program rates are $155/per week, with the exception of Full time summer rate is $150/week for first child, $112.50 for 5-day summer rate is $125/per week ($120 for 2nd child), 4-days is $115 several weeks where they do more extensive field trips, and then the second child and $75 for third child and beyond. ($110 for 2nd child) and 3-days is $100 ($95 for 2nd). charge is $185/per week. Beyond the Bell is a self-supporting program financed by Adventuretime Family Services offers out of school programing for Kids West started in 1987 and is a self-supporting program financed by parent s monthly fees. The cost of supplies, staff salaries, students at each elementary building in the Urbandale Community food, and transportation fees and other expenses are derived parents weekly fees. Kids West does not receive any tax money from the School District and a summer program for students finishing a 3-year from fee payments. Program is just starting 9th year. Per school district. old preschool program に 5th grade. Andrea, it is a huge money maker for the district. Page 39 of 148 community ) challenge ) excellence ) inspiration ) leadership Ankeny YMCA Before and After School Care Figures Member Rates Per Month $ 186.00 $ 297.00 $ 350.00 $ 38.00 $ 301.00 $ 50.00 Non-Member Rates Per Month $ 208.00 $ 342.00 $ 413.00 $ 45.00 $ 347.00 $ 50.00 Current Scenario Member Rates Per Month AM Only - 19 $ 3,534.00 PM Only - 192 $ 57,024.00 AM and PM - 129 $ 45,150.00 Wednesday AM Only - 55 $ 2,090.00 Wednesday AM and PM Only - 213 $ 80,668.00 Non-Member Rates Per Month $ 3,952.00 $ 65,664.00 $ 53,277.00 $ 2,475.00 $ 92,996.00 AM Only PM Only AM and PM Wednesday AM Only Wednesday AM and PM Only Registration Fee 71% Members and 29% Non-Members $ 3,666.00 $ 59,544.00 $ 47,481.00 $ 2,202.00 $ 66,965.00 $ 179,858.00 Of the 608 served 431 are members and 177 are non-members. (71% are members) Registration Fees - once yearly $ 30,400.00 ** We charge the YMCA for facility rentail. Around $46,000, increased to $91,000. Page 40 of 148 community ) challenge ) excellence ) inspiration ) leadership Estimated Yearly Cost-Per-School Other Costs to Factor Employee Salaries 175-180K per year or $14,600 per month General Supplies* 40-50K per year or $3000-4000 per month * equipment, supplies, snacks • • • • • • • • • • • Online payment fees State and national conference fees Transportation fees Substitutes Disability insurance Life insurance FICA IPERS Workman's Comp Medical, dental and vision insurance Travel (mileage reimbursement) 50K per year or $4,200 per month Page 41 of 148 community ) challenge ) excellence ) inspiration ) leadership Benefits for Our Students • Align with our delivery of PBIS (Positive Behavior and Intervention Support) • Extend learning opportunities before and after school • Funding could be allocated to provide additional instructional resources Page 42 of 148 community ) challenge ) excellence ) inspiration ) leadership Questions What questions do you have? Page 43 of 148 community ) challenge ) excellence ) inspiration ) leadership Item Cover Sheet Print Title: Construction Project Summaries Extended Information: 1. Story Construction Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Elementary_10_Summary_for_Oct_21.pdf Elementary 10 Type: Support Document Page 44 of 148 Elementary 10 Project Summary –October 21st, 2013 Work forecasted for the week of Oct. 14th Jensen to start bar-joist and deck Area B. Smith Bros to complete interior load bearing masonry walls Area B. Smith Bros to continue Area A load bearing walls. Smith Bros to continue Area D brick. Smith Bros to to continue interior non load bearing masonry walls. Heartland to complete metal stud framing Area D to Area C pop up. Heartland to start metal stud framing pop up at Area C. Heartland to continue interior metal stud framing Area D. Central States to complete roof Area D. Central State to start Area C roof. VanMaanen to continue in-wall electrical. Fulton to continue Area D overhead plumbing. Fulton to start Area C overhead plumbing. Converse to continue installing duct work Area D. Jensen to place concrete at Gym. Work forecasted for the week of Oct. 21st Jensen to complete bar-joist and deck Area B. Jensen to start bar-joist and deck Area A. Smith Bros to continue laying brick. Smith Bros to continue laying load bearing block Area A. Smith Bros to complete interior non load bearing walls Area D. Smith Bros to start interior non load bearing walls Area C. VanMaanen to continue in-wall electrical. Heartland to continue framing Area D popup. Converse to continue duct work. Fulton to continue overhead plumbing. Central States to continue Area C roof. Work forecasted for the week of Oct, 28th Jensen to continue bar-joist and deck Area A. Smith Bros to continue Area A load bearing walls. Smith Bros to continue Brick. Smith Bros to continue interior non load bearing block Area C. Fulton to continue overhead plumbing. Central States to roof Gym. Central States to complete roof at Area C. Heartland to start framing Area B popups walls. Work forecasted for the week of Nov, 4th Page 45 of 148 Elementary 10 Project Summary Smith Bros to continue block at Area A. Jensen to continue Area A steel joists and deck. Smith Bros to continue interior block walls. Fulton to continue overhead plumbing. Central States to start roof Area B. Smith Bros to continue Brick. Page 46 of 148 Item Cover Sheet Print Title: Fund Equity Report - July, August & September Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: FundEquityJuly13.pdf July Support Document FundEquityAug13.pdf Aug Support Document FundEquitySept13.pdf Sept Support Document Page 47 of 148 Page 48 of 148 Page 49 of 148 Page 50 of 148 Page 51 of 148 Page 52 of 148 Page 53 of 148 Page 54 of 148 Page 55 of 148 Page 56 of 148 Page 57 of 148 Page 58 of 148 Page 59 of 148 Page 60 of 148 Page 61 of 148 Page 62 of 148 Page 63 of 148 Page 64 of 148 Page 65 of 148 Item Cover Sheet Print Title: Revenue and Expenditure Report - July, August, and September Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: GenFundRevExp2014_JulyAugSept13.pdf Rev Support Document CombinedRevExp2014_JulyAugSept13.pdf Comb Support Document Page 66 of 148 10/18/2013 Ankeny Community Schools General Fund Fiscal Year 2013-14 Cash Basis Revenue and Expenditures for the period ending.................…07/31/2013 Account Period 1/13 Y-T-D Actual Includes Enc. Budgeted Beginning Balance: $ Receipts: 1111 Property Tax 1171 Utility Excise Tax 1191 Mobile Home Tax 1192 Military Credit 1311 Tuition Individuals 1322 Level 2Spec Ed Tuition 1323 Open Enrollment 1324 Open Enrollment Spec.Ed. 1361 Summer School Tuition 1363 Driver Ed Tuition 1510 Investment Income 1740 Instruction Fees 1749 Parking Fines 1780 Parking Fines 1910 Facility Rental Income 1920 Donations/Contributions 1925 Energy Rebate 1980 Pr Yr Expenditure 1990 Misc Local Revenue 1999 Other Non-Revenue 2211 Polk County Gaming Grant Sub-total Local 3111 State Foundation Aid 3113 Spec Ed Deficit Suppl 3117 Preschool 3121 Foster Care 3122 Spec Ed. Services L3 3123 Level 2 District Ct 3202 Teacher Mentoring 3204 Teacher Compensation 3209 Admin Mentoring 3214 Sp Ed AEA Flow Thru-Stat 3216 K-3 Early Intervention State Aid 3221 Non-Public Transportation 3222 Non-Public Textbook Serv 3229 Truancy Prevention Grant 3261 State Vocational Aid 3311 Early Childhood Empower. 3373 Prof Dev Core Curriculum 3376 Teacher Quality Prof Dev Sub-total State Aid $37,674,161.00 $0.00 $510,085.00 $0.00 $0.00 $0.00 $40,000.00 $4,175,607.00 $3,000.00 $3,335,144.00 $477,771.00 $55,000.00 $3,901.00 $54,978.00 $25,000.00 $55,000.00 $137,442.00 $320,698.00 $46,867,787.00 4041 Educational Jobs 4501 Title I Even Yrs 4521 Spec. Ed Part B 4531 Carl Perkins Vocational 4548 Com Sch Reform Grant 4585 E2T2 Enhan Ed Thru T 4594 Drug Free Schools 4634 Medicaid Grant 4643 Federal Read Grant 4644 Tit;e OOO - ELA Grants 4648 Title VI 4654 Advanced Placement Program Sub-total Federal Aid 5222 Reg Prog Inter Fund Tran 5313 Technology Supt. - Sale of Real P 5314 Sale of Eqpt & Material Sub-total Federal Aid Percent Remaining Rec./Exp. Rec./Exp. 11,202,438.49 $35,565,267.00 $493,924.00 $47,500.00 $10,500.00 $30,000.00 $650,000.00 $590,000.00 $160,000.00 $0.00 $50,000.00 $20,000.00 $480,000.00 $30,000.00 $115,813.61 $0.00 $1,426.30 $0.39 $39,302.50 $595.00 0.00% 0.00% 8.19% 1.98% $186,000.00 $20,783.25 11.17% $140,000.00 $5,000.00 $15,500.00 $325,000.00 $140,000.00 $38,938,691.00 $2,376.10 $73,377.98 0.00% 0.00% 15.33% 22.58% 0.00% 0.72% $0.00 $121,550.00 $421,000.00 $35,000.00 $0.00 $1,200.00 $0.00 $800,000.00 $82,000.00 $45,000.00 $1,000.00 $1,506,750.00 $24,860.01 $278,535.14 0.33% 0.00% 3.00% 0.00% 0.00% 0.00% 4.21% 0.00% 0.00% 0.00% $57,850.83 $4,581.54 $8,603.11 $71,035.48 $253,895.00 0.00% 0.00% 0.00% 0.00% 0.00% 105.18% 0.00% 8.33% 0.00% 15.64% 0.00% 0.00% 0.15% $414,654.33 $321,017.00 $0.00 $0.00 $321,017.00 $0.00 Total Revenue $87,634,245.00 $764,224.95 Expenditures: 100's Salaries 200's Fringe Benefits 300's Contracted Services 400's Purchase Prop. Services 500's Other Purchased Serv. 600's Supplies 700's Property / Equipment 800's Other 900's Inter fund Transfer Total Expenditures (inc. Encumb) Ending Cash Balance: Rev. over/(under) Exp. $50,349,479.00 $16,862,464.00 $2,235,125.00 $469,600.00 $5,936,471.00 $6,094,671.00 $697,106.00 $1,654,185.00 $3,335,144.00 $87,634,245.00 $0.00 $0.00 $3,783,495.98 $1,153,071.13 $185,068.24 $45,671.89 $430,597.75 $587,213.90 $708,675.36 $31,375.00 20.09% 0.00% 0.00% 0.00% 27.52% $45,000.00 $1,000.00 $1,092,095.67 0.00% $6,925,169.25 $5,041,494.19 ($6,160,944.30) $37,674,161.00 $0.00 $510,085.00 $0.00 $0.00 $0.00 $40,000.00 $4,175,607.00 $3,000.00 $3,335,144.00 $477,771.00 ($2,850.83) $3,901.00 $50,396.46 $25,000.00 $46,396.89 $137,442.00 $320,698.00 $46,796,751.52 $0.00 $121,550.00 $167,105.00 $35,000.00 $0.00 $1,200.00 $0.00 $639,240.67 $82,000.00 0.00% 60.31% 0.00% 0.00% $160,759.33 $35,449,453.39 $493,924.00 $46,073.70 $10,500.00 $30,000.00 $650,000.00 $565,139.99 $160,000.00 $0.00 $50,000.00 $19,999.61 $440,697.50 $29,405.00 $0.00 $165,216.75 $0.00 $140,000.00 $5,000.00 $13,123.90 $251,622.02 $140,000.00 $38,660,155.86 0.00% 0.00% $0.28 7.51% 6.84% 8.28% 9.73% 7.25% 9.63% 101.66% 1.90% 0.00% 7.90% $321,017.00 $0.00 $0.00 $321,017.00 $86,870,020.05 $46,565,983.02 $15,709,392.87 $2,050,056.76 $423,928.11 $5,505,873.25 $5,507,457.10 ($11,569.36) $1,622,810.00 $3,335,144.00 $80,709,075.75 Page 67 of 148 GenFundRevExp201410/18/20139:58 AM 10/18/2013 Ankeny Community Schools General Fund Fiscal Year 2013-14 Cash Basis Revenue and Expenditures for the period ending.................…08/31/2013 Account Period 2/13 Y-T-D Actual Includes Enc. Budgeted Beginning Balance: $ Receipts: 1111 Property Tax 1171 Utility Excise Tax 1191 Mobile Home Tax 1192 Military Credit 1311 Tuition Individuals 1322 Level 2Spec Ed Tuition 1323 Open Enrollment 1324 Open Enrollment Spec.Ed. 1361 Summer School Tuition 1363 Driver Ed Tuition 1510 Investment Income 1740 Instruction Fees 1749 Parking Fines 1780 Parking Fines 1910 Facility Rental Income 1920 Donations/Contributions 1925 Energy Rebate 1980 Pr Yr Expenditure 1990 Misc Local Revenue 1999 Other Non-Revenue 2211 Polk County Gaming Grant Sub-total Local 3111 State Foundation Aid 3113 Spec Ed Deficit Suppl 3117 Preschool 3121 Foster Care 3122 Spec Ed. Services L3 3123 Level 2 District Ct 3202 Teacher Mentoring 3204 Teacher Compensation 3209 Admin Mentoring 3214 Sp Ed AEA Flow Thru-Stat 3216 K-3 Early Intervention State Aid 3221 Non-Public Transportation 3222 Non-Public Textbook Serv 3229 Truancy Prevention Grant 3261 State Vocational Aid 3311 Early Childhood Empower. 3373 Prof Dev Core Curriculum 3376 Teacher Quality Prof Dev Sub-total State Aid $37,674,161.00 $0.00 $510,085.00 $0.00 $0.00 $0.00 $40,000.00 $4,175,607.00 $3,000.00 $3,335,144.00 $477,771.00 $55,000.00 $3,901.00 $54,978.00 $25,000.00 $55,000.00 $137,442.00 $320,698.00 $46,867,787.00 4041 Educational Jobs 4501 Title I Even Yrs 4506 Title 1 Delinquent 4521 Spec. Ed Part B 4531 Carl Perkins Vocational 4548 Com Sch Reform Grant 4585 E2T2 Enhan Ed Thru T 4594 Drug Free Schools 4634 Medicaid Grant 4643 Federal Read Grant 4644 Tit;e OOO - ELA Grants 4648 Title VI 4654 Advanced Placement Program Sub-total Federal Aid 5222 Reg Prog Inter Fund Tran 5313 Technology Supt. - Sale of Real P 5314 Sale of Eqpt & Material Sub-total Federal Aid Percent Remaining Rec./Exp. Rec./Exp. 11,202,438.49 $35,565,267.00 $493,924.00 $47,500.00 $10,500.00 $30,000.00 $650,000.00 $590,000.00 $160,000.00 $0.00 $50,000.00 $20,000.00 $480,000.00 $30,000.00 $1,328.90 $238.42 $121,812.37 $3,536.50 2.66% 1.19% 25.38% 11.79% $186,000.00 $38,248.44 20.56% $140,000.00 $5,000.00 $15,500.00 $325,000.00 $140,000.00 $38,938,691.00 $2,376.10 $89,761.95 0.00% 0.00% 15.33% 27.62% 0.00% 1.68% $0.00 $121,550.00 $421,000.00 $35,000.00 $0.00 $1,200.00 $0.00 $800,000.00 $82,000.00 $45,000.00 $1,000.00 $1,506,750.00 $115,813.61 $0.00 $1,426.30 $1,800.00 $225,118.61 $51,013.21 $652,474.41 0.33% 0.00% 3.00% 0.00% 6.00% 34.63% 8.65% 0.00% 0.00% 0.00% $57,850.83 $9,163.08 $30,094.86 $8,603.11 $105,711.88 $52,420.00 $3,528.00 $253,895.00 $3,412.72 0.00% 0.00% 0.00% 0.00% 0.00% 105.18% 0.00% 16.67% 120.38% 15.64% 0.00% 0.00% 0.23% 43.13% 60.31% 9.75% $35,449,453.39 $493,924.00 $46,073.70 $10,500.00 $28,200.00 $424,881.39 $538,986.79 $160,000.00 $0.00 $48,671.10 $19,761.58 $358,187.63 $26,463.50 $0.00 $147,751.56 $0.00 $140,000.00 $5,000.00 $13,123.90 $235,238.05 $140,000.00 $38,286,216.59 $37,674,161.00 $0.00 $510,085.00 $0.00 $0.00 $0.00 $40,000.00 $4,175,607.00 $3,000.00 $3,335,144.00 $477,771.00 ($2,850.83) $3,901.00 $45,814.92 ($5,094.86) $46,396.89 $137,442.00 $320,698.00 $46,762,075.12 $0.00 $69,130.00 $861,642.47 $94,226.93 107.71% 114.91% $167,105.00 $31,587.28 $0.00 $1,200.00 $0.00 ($61,642.47) ($12,226.93) $11,443.50 25.43% 0.00% 84.99% $33,556.50 $1,000.00 $226,181.38 0.00% $321,017.00 $0.00 $0.00 $321,017.00 0.00% $1,280,568.62 $321,017.00 $0.00 $0.00 $321,017.00 $0.00 Total Revenue $87,634,245.00 $2,038,754.91 Expenditures: 100's Salaries 200's Fringe Benefits 300's Contracted Services 400's Purchase Prop. Services 500's Other Purchased Serv. 600's Supplies 700's Property / Equipment 800's Other 900's Inter fund Transfer Total Expenditures (inc. Encumb) Ending Cash Balance: Rev. over/(under) Exp. $50,349,479.00 $16,862,464.00 $2,235,125.00 $469,600.00 $5,936,471.00 $6,094,671.00 $697,106.00 $1,654,185.00 $3,335,144.00 $87,634,245.00 $0.00 $0.00 $8,120,432.74 $2,477,427.86 $261,787.11 $85,934.23 $643,029.72 $1,577,847.32 $1,619,053.63 $35,038.00 $14,820,550.61 ($1,579,357.21) ($12,781,795.70) 0.00% 0.00% $0.87 16.13% 14.69% 11.71% 18.30% 10.83% 25.89% 232.25% 2.12% 0.00% 16.91% $85,595,490.09 $42,229,046.26 $14,385,036.14 $1,973,337.89 $383,665.77 $5,293,441.28 $4,516,823.68 ($921,947.63) $1,619,147.00 $3,335,144.00 $72,813,694.39 Page 68 of 148 GenFundRevExp201410/18/20139:58 AM 10/18/2013 Ankeny Community Schools General Fund Fiscal Year 2013-14 Cash Basis Revenue and Expenditures for the period ending.................…09/30/2013 Account Period 3/13 Y-T-D Actual Includes Enc. Budgeted Beginning Balance: $ $35,565,267.00 $493,924.00 $47,500.00 $10,500.00 $30,000.00 $650,000.00 $590,000.00 $160,000.00 $0.00 $50,000.00 $20,000.00 $480,000.00 $30,000.00 $186,000.00 $854,359.16 $0.00 $3,324.70 $0.00 $9,360.00 $350,744.11 $51,013.21 $0.00 $0.00 $1,688.90 $238.42 $124,951.12 $4,063.50 $48,573.60 $140,000.00 $5,000.00 $15,500.00 $325,000.00 $140,000.00 $38,938,691.00 $2,530.10 $136,881.46 3111 State Foundation Aid 3113 Spec Ed Deficit Suppl 3117 Preschool 3121 Foster Care 3122 Spec Ed. Services L3 3123 Level 2 District Ct 3202 Teacher Mentoring 3204 Teacher Compensation 3209 Admin Mentoring 3214 Sp Ed AEA Flow Thru-Stat 3216 K-3 Early Intervention State Aid 3221 Non-Public Transportation 3222 Non-Public Textbook Serv 3229 Truancy Prevention Grant 3261 State Vocational Aid 3311 Early Childhood Empower. 3373 Prof Dev Core Curriculum 3376 Teacher Quality Prof Dev Sub-total State Aid $37,674,161.00 $0.00 $510,085.00 $0.00 $0.00 $0.00 $40,000.00 $4,175,607.00 $3,000.00 $3,335,144.00 $477,771.00 $55,000.00 $3,901.00 $54,978.00 $25,000.00 $55,000.00 $137,442.00 $320,698.00 $46,867,787.00 5222 Reg Prog Inter Fund Tran 5313 Technology Supt. - Sale of Real P 5314 Sale of Eqpt & Material Sub-total Federal Aid $0.00 $121,550.00 $421,000.00 $35,000.00 $0.00 $1,200.00 $0.00 $800,000.00 $82,000.00 $45,000.00 $1,000.00 $1,506,750.00 Remaining Rec./Exp. Rec./Exp. 11,202,438.49 Receipts: 1111 Property Tax 1171 Utility Excise Tax 1191 Mobile Home Tax 1192 Military Credit 1311 Tuition Individuals 1322 Level 2Spec Ed Tuition 1323 Open Enrollment 1324 Open Enrollment Spec.Ed. 1361 Summer School Tuition 1363 Driver Ed Tuition 1510 Investment Income 1740 Instruction Fees 1749 Parking Fines 1910 Facility Rental Income 1920 Donations/Contributions 1925 Energy Rebate 1980 Pr Yr Expenditure 1990 Misc Local Revenue 1999 Other Non-Revenue 2211 Polk County Gaming Grant Sub-total Local 4041 Educational Jobs 4501 Title I Even Yrs 4506 Title 1 Delinquent 4521 Spec. Ed Part B 4531 Carl Perkins Vocational 4548 Com Sch Reform Grant 4585 E2T2 Enhan Ed Thru T 4594 Drug Free Schools 4634 Medicaid Grant 4643 Federal Read Grant 4644 Tit;e OOO - ELA Grants 4648 Title VI 4654 Advanced Placement Program Sub-total Federal Aid Percent 2.40% 0.00% 7.00% 0.00% 31.20% 53.96% 8.65% 0.00% 3.38% 1.19% 26.03% 13.55% 26.11% $1,587,728.28 0.00% 0.00% 16.32% 42.12% 0.00% 4.08% $4,188,730.00 11.12% $64,531.00 12.65% $446,947.00 $51,230.00 $57,850.83 $13,882.08 $30,094.86 $8,603.11 $14,635.00 $34,501.14 $4,911,005.02 $52,420.00 $3,528.00 $253,895.00 $3,412.72 0.00% 10.70% 0.00% 0.00% 10.72% 105.18% 0.00% 25.25% 120.38% 15.64% 10.65% 10.76% 10.48% 43.13% 60.31% 9.75% $34,710,907.84 $493,924.00 $44,175.30 $10,500.00 $20,640.00 $299,255.89 $538,986.79 $160,000.00 $0.00 $48,311.10 $19,761.58 $355,048.88 $25,936.50 $137,426.40 $0.00 $140,000.00 $5,000.00 $12,969.90 $188,118.54 $140,000.00 $37,350,962.72 $33,485,431.00 $0.00 $445,554.00 $0.00 $0.00 $0.00 $40,000.00 $3,728,660.00 $3,000.00 $3,335,144.00 $426,541.00 ($2,850.83) $3,901.00 $41,095.92 ($5,094.86) $46,396.89 $122,807.00 $286,196.86 $41,956,781.98 $0.00 $69,130.00 $861,642.47 $96,539.27 107.71% 117.73% $167,105.00 $31,587.28 $0.00 $1,200.00 $0.00 ($61,642.47) ($14,539.27) $11,443.50 $585.00 $1,283,465.96 25.43% 58.50% 85.18% $33,556.50 $415.00 $223,284.04 0.00% $321,017.00 $0.00 ($57.40) $320,959.60 0.00% $321,017.00 $0.00 $0.00 $321,017.00 $57.40 $57.40 Total Revenue $87,634,245.00 $7,782,256.66 Expenditures: 100's Salaries 200's Fringe Benefits 300's Contracted Services 400's Purchase Prop. Services 500's Other Purchased Serv. 600's Supplies 700's Property / Equipment 800's Other 900's Inter fund Transfer Total Expenditures (inc. Encumb) Ending Cash Balance: Rev. over/(under) Exp. $50,349,479.00 $16,862,464.00 $2,235,125.00 $469,600.00 $5,936,471.00 $6,094,671.00 $697,106.00 $1,654,185.00 $3,335,144.00 $87,634,245.00 $0.00 $0.00 $12,808,031.60 $3,926,490.62 $353,236.83 $145,392.36 $877,375.38 $2,397,443.95 $2,260,416.10 $42,982.35 $22,811,369.19 ($3,826,674.04) ($15,029,112.53) 0.00% 0.02% $1.00 25.44% 23.29% 15.80% 30.96% 14.78% 39.34% 324.26% 2.60% 0.00% 26.03% $79,851,988.34 $37,541,447.40 $12,935,973.38 $1,881,888.17 $324,207.64 $5,059,095.62 $3,697,227.05 ($1,563,310.10) $1,611,202.65 $3,335,144.00 $64,822,875.81 Page 69 of 148 GenFundRevExp201410/18/20139:58 AM Ankeny Community Schools 2013-14 Combined Statement of Revenues and Expenditures (Cash Basis) July 2013 Fd# Beginning Balance July 1, 2013 Fund Budgeted Revenue Revenue As % Budget Receipts to Date Budget Expenditures Expenditures As % Budget Expenditures To Date Ending Cash Balance 10 General Fund $ 11,202,438.49 $ 95,041,570.17 $ 764,224.95 0.80% $ 95,041,570.17 $ 6,925,169.25 7.29% $ 5,041,494.19 21 22 31 33 34 36 40 42 61 65 68 71 91 92 Student Activity Management Capital Projects LOSST Capital Projects LOSST Reserve Fund PPEL Debt Service LOSST Debt Service School Nutrition Neveln Resource Center Athletic Self Insured Fund YMCA Maint/Equip Reserve Non Student Agency $ $ $ $ $ $ $ $ $ $ $ $ $ $ 778,715.42 4,333,835.11 14,701,648.25 8,856,332.87 6,104,177.74 (32,035.99) 1,686,381.31 945,670.26 1,145,244.42 34,017.09 363,647.24 30,880.98 16,427.79 385,030.27 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000,000.00 1,134,000.00 9,650.00 8,570,000.00 350.00 4,277,517.00 13,323,324.00 5,773,293.00 4,384,880.00 138,000.00 1,610,000.00 380,050.00 3,050.00 200,000.00 $ $ $ $ $ $ $ $ $ $ $ $ 9,201.40 3,901.57 616,192.32 13,359.52 24,130.51 26,449.55 14,259.01 77,610.35 30,075.52 8,832.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000,000.00 1,700,000.00 18,400,000.00 15,260,867.00 4,659,400.00 13,812,861.00 4,373,340.19 453,100.00 1,610,000.00 350,000.00 200,000.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 16,831.53 16,473.42 343,919.65 831,560.22 153,483.50 48,335.17 17,253.68 23,560.43 92,029.96 45,199.28 26,258.74 1.68% 0.97% 1.87% 5.45% $ 0.92% 0.34% 0.00% 7.19% 0.00% 0.31% 0.18% 0.00% 0.60% 10.33% 4.82% 7.91% 0.00% 4.42% 13.13% $ $ $ $ $ $ $ $ $ $ $ $ $ $ 771,085.29 4,321,263.26 14,357,728.60 8,640,964.97 6,104,177.74 (172,159.97) 1,662,176.65 945,670.26 1,154,440.29 24,715.67 349,227.63 15,757.22 16,427.79 367,603.53 Total $ 50,552,411.25 $ 135,845,684.17 $ 1,588,236.70 1.17% $ 156,861,138.36 $ 8,540,074.83 5.44% $ 43,600,573.12 3.29% 0.35% 0.39% 5.20% 5.72% 12.91% Expenditures by Object (Includes Encumbrances) Budget FY13 Fd# 10 21 22 31 33 34 36 40 42 61 65 68 71 91 92 Y-T-D Salaries 100-199 Fund General Fund Student Activity Management Capital Projects LOSST Capital Projects LOSST Reserve Fund PPEL Debt Service LOSST Debt Service School Nutrition Neveln Resource Center Athletic Self Insured Fund YMCA Maint/Equip Reserve Non Student Agency Total $ 95,041,570.17 $ 1,000,000.00 $ 1,700,000.00 $ 18,400,000.00 $ 15,260,867.00 $ $ 4,659,400.00 $ 13,812,861.00 $ $ 4,373,340.19 $ 453,100.00 $ 1,610,000.00 $ 350,000.00 $ $ 200,000.00 $ 156,861,138.36 Y-T-D Employee Benefits 200-299 $ $ $ $ 3,783,495.98 6,790.83 10,560.72 3,800,847.53 X:\Business Office\BUDGET\FY2013-14\FinState\CombinedRevExp2014 $ 1,153,071.13 $ 11,395.09 $ 2,721.76 Y-T-D Professional Services 300-399 Y-T-D Other Purchased Services 500-599 Y-T-D Purchased Services 400-499 Y-T-D Supplies 600-699 Y-T-D Equipment 700-799 $ $ $ $ $ 185,068.24 3,145.00 89,834.88 $ $ $ $ $ 45,671.89 343,919.65 731,235.28 $ $ $ $ $ 430,597.75 2,805.73 5,078.33 - $ $ $ $ $ $ $ 53,763.23 48,335.17 $ 71,430.51 $ 2,178.54 $ 1,313.17 15,056.34 11,108.00 2,382.38 $ $ $ 1,348.90 1,660.00 - $ $ $ 65.00 105.22 2,091.45 $ $ $ 185.98 6,738.87 70,578.28 $ $ $ 5,027.62 415,034.03 $ $ 5,336.58 1,200,602.81 $ $ 15,686.54 458,608.56 $ $ 675,597.83 $ $ $ 3,674.86 $ 42,816.90 $ $ $ $ $ 1,213,679.74 $ $ Y-T-D Other Obj. & Other Uses 800-900 587,213.90 10,880.80 - $ $ $ 708,675.36 - $ $ $ $ 977.47 $ $ 26,111.22 Page 70 of 148 - 735,764.05 Total 31,375.00 - $ 105.05 $ 8,251.23 $ $ 208.00 39,939.28 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 6,925,169.25 16,831.53 16,473.42 343,919.65 831,560.22 153,483.50 48,335.17 17,253.68 23,560.43 92,028.96 45,199.28 26,258.74 8,540,073.83 % Spent 7.29% 1.68% 0.97% 1.87% 5.45% 3.29% 0.35% 0.39% 5.20% 5.72% 12.91% 13.13% 5.44% 10/18/2013 Ankeny Community Schools 2013-14 Combined Statement of Revenues and Expenditures (Cash Basis) August 2013 Fd# Beginning Balance July 1, 2013 Fund Budgeted Revenue Revenue As % Budget Receipts to Date Budget Expenditures Expenditures As % Budget Expenditures To Date Ending Cash Balance 10 General Fund $ 11,202,438.49 $ 95,041,570.17 $ 2,038,754.91 2.15% $ 95,041,570.17 $ 14,820,550.61 15.59% $ (1,579,357.21) 21 22 31 33 34 36 40 42 61 65 68 71 91 92 Student Activity Management Capital Projects LOSST Capital Projects LOSST Reserve Fund PPEL Debt Service LOSST Debt Service School Nutrition Neveln Resource Center Athletic Self Insured Fund YMCA Maint/Equip Reserve Non Student Agency $ $ $ $ $ $ $ $ $ $ $ $ $ $ 778,715.42 4,333,835.11 14,701,648.25 8,856,332.87 6,104,177.74 (32,035.99) 1,686,381.31 945,670.26 1,145,244.42 34,017.09 363,647.24 30,880.98 16,427.79 385,030.27 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000,000.00 1,134,000.00 9,650.00 8,570,000.00 350.00 4,277,517.00 13,323,324.00 5,773,293.00 4,384,880.00 138,000.00 1,610,000.00 380,050.00 3,050.00 200,000.00 $ $ $ $ $ $ $ $ $ $ $ $ 124,374.68 4,201.57 8,000.00 1,237,025.12 2,513.27 13,379.04 24,131.16 724,105.00 76,144.95 32,615.10 189,677.54 63,379.74 19,624.08 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000,000.00 1,700,000.00 18,400,000.00 15,260,867.00 4,659,400.00 13,812,861.00 4,373,340.19 453,100.00 1,610,000.00 350,000.00 200,000.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 69,073.56 1,035,494.90 1,574,959.12 4,663,517.41 90.00 603,568.71 48,335.17 234,179.64 26,744.88 217,606.84 85,958.91 41,843.09 6.91% 60.91% 8.56% 30.56% $ 12.44% 0.37% 82.90% 14.43% 718.08% 0.31% 0.18% 12.54% 1.74% 23.63% 11.78% 16.68% 0.00% 9.81% 20.92% $ $ $ $ $ $ $ $ $ $ $ $ $ $ 834,016.54 3,302,541.78 13,134,689.13 5,429,840.58 6,106,601.01 (622,225.66) 1,662,177.30 1,669,775.26 987,209.73 39,887.31 335,717.94 8,301.81 16,427.79 362,811.26 Total $ 50,552,411.25 $ 135,845,684.17 $ 4,557,926.16 $ 156,861,138.36 $ 23,421,922.84 14.93% $ 31,688,414.57 3.36% 12.95% 0.35% 5.35% 5.90% 13.52% 24.56% Expenditures by Object (Includes Encumbrances) Budget FY13 Fd# 10 21 22 31 33 34 36 40 42 61 65 68 71 91 92 Y-T-D Salaries 100-199 Fund General Fund Student Activity Management Capital Projects LOSST Capital Projects LOSST Reserve Fund PPEL Debt Service LOSST Debt Service School Nutrition Neveln Resource Center Athletic Self Insured Fund YMCA Maint/Equip Reserve Non Student Agency Total $ 95,041,570.17 $ 1,000,000.00 $ 1,700,000.00 $ 18,400,000.00 $ 15,260,867.00 $ $ 4,659,400.00 $ 13,812,861.00 $ $ 4,373,340.19 $ 453,100.00 $ 1,610,000.00 $ 350,000.00 $ $ 200,000.00 $ 156,861,138.36 Y-T-D Employee Benefits 200-299 $ $ $ $ 8,120,432.74 13,581.66 73,072.99 8,207,087.39 X:\Business Office\BUDGET\FY2013-14\FinState\CombinedRevExp2014 $ 2,477,427.86 $ 417,660.09 $ 5,443.52 Y-T-D Professional Services 300-399 Y-T-D Other Purchased Services 500-599 Y-T-D Purchased Services 400-499 $ $ $ $ $ $ $ $ 261,787.11 15,100.00 11,543.48 19,967.42 207,907.60 90.00 175,742.22 48,335.17 $ $ $ $ $ 85,934.23 1,554,991.70 3,700,006.81 $ $ $ $ $ $ 393,087.57 $ 2,834.62 16,521.71 44,241.54 5,008.06 $ $ $ 3,758.24 3,260.00 - $ $ $ 8,087.33 817,166.26 $ $ 17,249.05 5,758,287.60 $ $ 18,633.64 $ 80,950.85 $ $ $ $ $ 3,000,115.96 $ $ Y-T-D Supplies 600-699 643,029.72 4,009.79 606,291.33 - Y-T-D Other Obj. & Other Uses 800-900 Y-T-D Equipment 700-799 $ $ $ $ $ 1,577,847.32 44,856.14 - $ $ $ $ $ 1,619,053.63 1,494.00 12,472.82 $ 2,178.54 $ 32,560.38 1,011.44 224.30 3,384.53 $ $ $ 133,687.81 6,738.87 157,402.55 $ - $ $ - $ 1,257,951.11 $ $ 18,657.39 1,941,368.62 $ - 1,665,580.83 Page 71 of 148 $ $ $ $ $ $ 35,038.00 3,613.63 - $ $ $ $ 724,105.00 $ $ $ $ $ 1,180.90 $ $ 12,578.22 $ $ $ (2,150.68) $ 774,365.07 $ Total 14,820,550.61 69,073.56 1,035,494.90 1,574,959.12 4,663,517.41 90.00 603,568.71 48,335.17 234,179.64 26,744.88 217,606.84 85,958.91 41,843.09 23,421,922.84 % Spent 15.59% 6.91% 60.91% 8.56% 30.56% #DIV/0! 12.95% 0.35% 5.35% 5.90% 13.52% 24.56% 20.92% 14.93% 10/18/2013 Ankeny Community Schools 2013-14 Combined Statement of Revenues and Expenditures (Cash Basis) September 2013 Fd# Beginning Balance July 1, 2013 Fund Budgeted Revenue Revenue As % Budget Receipts to Date Budget Expenditures Expenditures As % Budget Expenditures To Date Ending Cash Balance 10 General Fund $ 11,202,438.49 $ 95,041,570.17 $ 7,782,256.66 8.19% $ 95,041,570.17 $ 22,811,369.19 24.00% $ (3,826,674.04) 21 22 31 33 34 36 40 42 61 65 68 71 91 92 Student Activity Management Capital Projects LOSST Capital Projects LOSST Reserve Fund PPEL Debt Service LOSST Debt Service School Nutrition Neveln Resource Center Athletic Self Insured Fund YMCA Maint/Equip Reserve Non Student Agency $ $ $ $ $ $ $ $ $ $ $ $ $ $ 778,715.42 4,333,835.11 14,701,648.25 8,856,332.87 6,104,177.74 (32,035.99) 1,686,381.31 945,670.26 1,145,244.42 34,017.09 363,647.24 30,880.98 16,427.79 385,030.27 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000,000.00 1,134,000.00 9,650.00 8,570,000.00 350.00 4,277,517.00 13,323,324.00 5,773,293.00 4,384,880.00 138,000.00 1,610,000.00 380,050.00 3,050.00 200,000.00 $ $ $ $ $ $ $ $ $ $ $ $ 206,455.81 119,082.77 8,000.00 1,896,427.22 2,513.27 108,537.53 169,488.52 1,229,053.00 128,263.54 43,161.93 280,478.38 95,277.06 56,290.62 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,000,000.00 1,700,000.00 18,400,000.00 15,260,867.00 4,659,400.00 13,812,861.00 4,373,340.19 453,100.00 1,610,000.00 350,000.00 200,000.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 173,745.03 1,041,594.90 2,686,857.81 5,974,525.42 90.00 636,138.81 48,335.17 697,598.98 30,504.66 351,513.85 108,196.46 53,206.10 17.37% 61.27% 14.60% 39.15% $ 20.65% 10.50% 82.90% 22.13% 718.08% 2.54% 1.27% 21.29% 2.93% 31.28% 17.42% 25.07% 0.00% 28.15% 26.60% $ $ $ $ $ $ $ $ $ $ $ $ $ $ 811,426.20 3,411,322.98 12,022,790.44 4,778,234.67 6,106,601.01 (559,637.27) 1,807,534.66 2,174,723.26 575,908.98 46,674.36 292,611.77 17,961.58 16,427.79 388,114.79 Total $ 50,552,411.25 $ 135,845,684.17 $ 12,125,286.31 $ 156,861,138.36 $ 34,613,676.38 22.07% $ 28,064,021.18 8.93% 13.65% 0.35% 15.95% 6.73% 21.83% 30.91% Expenditures by Object (Includes Encumbrances) Budget FY13 Fd# 10 21 22 31 33 34 36 40 42 61 65 68 71 91 92 Y-T-D Salaries 100-199 Fund General Fund Student Activity Management Capital Projects LOSST Capital Projects LOSST Reserve Fund PPEL Debt Service LOSST Debt Service School Nutrition Neveln Resource Center Athletic Self Insured Fund YMCA Maint/Equip Reserve Non Student Agency Total $ 95,041,570.17 $ 1,000,000.00 $ 1,700,000.00 $ 18,400,000.00 $ 15,260,867.00 $ $ 4,659,400.00 $ 13,812,861.00 $ $ 4,373,340.19 $ 453,100.00 $ 1,610,000.00 $ 350,000.00 $ $ 200,000.00 $ 156,861,138.36 Y-T-D Employee Benefits 200-299 $ $ $ $ 12,808,031.60 20,372.49 233,240.65 13,061,644.74 X:\Business Office\BUDGET\FY2013-14\FinState\CombinedRevExp2014 $ 3,926,490.62 $ 417,660.09 $ 8,165.28 Y-T-D Professional Services 300-399 Y-T-D Other Purchased Services 500-599 Y-T-D Purchased Services 400-499 Y-T-D Supplies 600-699 $ $ $ $ $ $ $ $ 353,236.83 32,924.20 17,643.48 68,167.42 428,437.54 90.00 177,830.02 48,335.17 $ $ $ $ $ 145,392.36 2,618,690.39 4,267,295.45 $ $ $ $ $ $ 398,454.57 $ - 4,574.62 17,987.08 59,001.44 7,527.46 $ $ $ 15,559.49 5,717.30 - $ $ $ 12,045.80 1,227,801.06 $ $ 20,242.58 7,471,352.14 $ $ $ 66,952.29 $ 100,669.00 $ $ $ $ $ 4,519,937.28 $ $ 877,375.38 10,217.44 606,291.33 - Y-T-D Other Obj. & Other Uses 800-900 Y-T-D Equipment 700-799 $ $ $ $ $ 2,397,443.95 109,241.32 6,868.84 $ $ $ $ $ 2,260,416.10 1,494.00 14,332.82 $ $ $ $ 2,828.54 $ 57,025.68 $ 2,779.51 $ (12.54) $ 5,228.58 $ 360,196.67 6,812.82 268,769.61 $ 12,908.30 $ $ 1,008.00 $ 22,996.38 3,175,158.13 $ $ 280.00 2,347,464.90 $ $ 1,501,879.70 $ $ Page 72 of 148 $ 42,982.35 19,868.07 - $ $ $ $ 1,229,053.00 $ $ $ $ $ 1,387.45 $ $ 17,506.22 $ $ $ (2,358.66) $ 1,308,438.43 $ Total 22,811,369.19 173,745.03 1,041,594.90 2,686,857.81 5,974,525.42 90.00 636,138.81 48,335.17 697,598.98 30,504.66 351,513.85 108,196.46 53,206.10 34,613,676.38 % Spent 24.00% 17.37% 61.27% 14.60% 39.15% #DIV/0! 13.65% 0.35% 15.95% 6.73% 21.83% 30.91% 26.60% 22.07% 10/18/2013 Item Cover Sheet Print Title: Construction Change Orders Extended Information: Superintendent's Recommendation: Approve construction change orders as presented. Motion: __________ 2nd:__________ Vote: __________ Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: Oct13CCO_Summary.pdf CCO Support Document Oct2013Summary.pdf CCO Support Document Oct2013CCO.pdf CCO Support Document Page 73 of 148 Facility Construction Change Orders PROJECT AHS & SVMS AHS & SVMS VENDOR Baker Electric Inc. Security Equipment Inc. GF Transition Cost $ 848,796.00 $ 27,025.00 $ $ 27,025.00 $ 875,821.00 $ 873,580.50 $ 2,240.50 $ - FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders $ $ $ $ $ $ $ $ VENDOR PROJECT VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders $ $ $ $ $ $ $ $ Straub SILO Bonds 13,348,400.00 71,865.37 (194,352.78) (122,487.41) 13,225,912.59 13,225,912.59 - Ankeny High School Competition Fields PROJECT FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders GF Transition Cost 529,989.00 6,863.63 (10,669.00) (3,805.37) 526,183.63 499,874.45 26,309.18 - Prairie Trail Elementary $ $ $ $ $ $ $ $ Ankeny Centennial High Southview Middle School School Phase I Betts & Beer Stahl Construction Oakview DCK, LLC Construction Co., Inc. PPEL SILO Bonds 2008 G.O. Bond Funds 3,531,000.00 $ 44,150,000.00 $ 16,486,000.00 115,041.88 $ 715,418.00 $ 421,433.10 (21,095.16) $ (103,167.00) $ (37,780.50) 93,946.72 $ 612,251.00 $ 383,652.60 3,624,946.72 $ 44,762,251.00 $ 16,869,652.60 3,599,946.72 $ 44,673,251.00 $ 16,771,132.60 25,000.00 $ 89,000.00 $ 98,520.00 $ 19,757.00 $ Southview Middle School Phase II Southview Middle School Southview Middle School Phase II Phase II Nehring Construction, Seamus Excavating, LLC Jensen Builder's, Ltd. LLC SILO Bonds SILO Bonds SILO Bonds $ 449,806.00 $ 247,788.00 $ 1,394,600.00 $ 38,971.00 $ 10,176.00 $ 13,540.00 $ (5,403.00) $ $ (11,222.00) $ 33,568.00 $ 10,176.00 $ 2,318.00 $ 483,374.00 $ 257,964.00 $ 1,396,918.00 $ 442,652.12 $ 236,315.36 $ 1,386,018.00 $ 40,721.88 $ 21,648.64 $ 10,900.00 $ 1,741.00 $ $ - East Elementary Phase III Harold Pike Construction Co. $ $ $ $ $ $ $ PPEL 1,370,000.00 41,136.00 (26,669.00) 14,467.00 1,384,467.00 1,384,467.00 - Vehicle Storage $ $ $ $ $ $ $ $ Septagon PPEL 874,900.00 28,357.06 (12,494.00) 15,863.06 890,763.06 890,763.07 - Southview Middle School Phase II Story Construction *reimbursable expenses SILO Bonds $ 649,284.00 $ 16,885.00 $ $ 16,885.00 $ 666,169.00 $ 742,562.06 $ (76,393.06) $ Southview Middle School Southview Middle School Phase II Phase II Seedorff Masonry, Inc. $ $ $ $ $ $ $ SILO Bonds 1,497,777.00 3,251.00 (5,517.00) (2,266.00) 1,495,511.00 1,420,735.45 74,775.55 DDVI, Inc $ $ $ $ $ $ $ $ SILO Bonds 890,000.00 13,155.00 (2,260.00) 10,895.00 900,895.00 551,724.89 349,170.11 - Page 74 of 148 X:\Facilities & Construction\2013-14FacConArchEngPaymentsDetailed_CombinedSheets 10/17/2013 Facility Construction Change Orders PROJECT VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders PROJECT VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders PROJECT Southview Middle School Phase II Brockway Mechanical & Roofing Co., Inc. SILO Bonds $ 411,311.00 $ $ (2,068.00) $ (2,068.00) $ 409,243.00 $ 409,243.00 $ $ Southview Middle School Phase II Southview Middle School Southview Middle School Phase II Phase II Kenneth Janning & Son, Olympic Companies, Inc. Inc. SILO Bonds SILO Bonds $ 379,100.00 $ 232,870.00 $ 4,614.00 $ 6,581.00 $ (1,835.00) $ $ 2,779.00 $ 6,581.00 $ 381,879.00 $ 239,451.00 $ 362,785.05 $ 227,478.45 $ 19,093.95 $ 11,972.55 $ $ - Southview Middle School Southview Middle School Phase II Phase II Midwest Tennis & Track Midwest Automatic Fire Van Pelt Painting, Inc. Co. Sprinkler Co. SILO Bonds SILO Bonds SILO Bonds $ 108,878.00 $ 633,954.00 $ 98,680.00 $ 3,150.00 $ 480.00 $ $ (3,191.00) $ $ $ (41.00) $ 480.00 $ $ 108,837.00 $ 634,434.00 $ 98,680.00 $ 99,032.90 $ 634,434.00 $ 93,746.00 $ 9,804.10 $ $ 4,934.00 $ $ - Edge $ $ $ $ $ $ $ $ SILO 491,000.00 10,525.53 (32,845.00) (22,319.47) 468,680.53 441,681.79 26,998.74 - $ $ $ $ $ $ $ $ Southview Middle School Phase II Poindexter Flooring, Inc. $ $ $ $ $ $ $ $ SILO Bonds 209,664.00 4,358.00 (1,303.00) 3,055.00 212,719.00 202,083.05 10,635.95 - Southview Middle School Southview Middle School Phase II Phase II Van Maanen Electric, L.A. Fulton & Sons, Inc. Inc. SILO Bonds SILO Bonds $ 2,134,000.00 $ 1,121,000.00 $ 10,169.00 $ 67,356.00 $ (3,937.00) $ (8,511.00) $ 6,232.00 $ 58,845.00 $ 2,140,232.00 $ 1,179,845.00 $ 2,033,220.40 $ 1,120,852.75 $ 107,011.60 $ 58,992.25 $ - East Elementary Phase East Elementary Phase IV IV Brockway Mechanical & Robinson Energy Boucher Roofing Co., Inc. Efficient Products, Inc. SILO SILO SILO 223,723.00 $ 85,643.00 $ 34,586.00 1,868.00 (6,550.00) (4,682.00) $ (1,218.00) $ (1,200.00) 219,041.00 $ 84,425.00 $ 33,386.00 199,630.41 $ 80,203.75 $ 33,386.00 19,410.59 $ 4,221.25 $ $ $ - East Elementary Phase IV East Elementary Phase IV VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders Southview Middle School Phase II Robinson Energy Efficient Products, Inc. SILO Bonds $ 273,415.00 $ 260.00 $ (1,640.00) $ (1,380.00) $ 272,035.00 $ 256,804.86 $ 15,230.14 $ - East Elementary Phase IV Hisabeck SILO $ $ $ $ $ $ $ 83,950.00 5,534.00 5,534.00 89,484.00 $84,344.80 5,139.20 499.00 Page 75 of 148 X:\Facilities & Construction\2013-14FacConArchEngPaymentsDetailed_CombinedSheets 10/17/2013 Facility Construction Change Orders PROJECT East Elementary Phase IV East Elementary Phase IV VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders Ralph Smith Jarnagin SILO SILO $ 84,600.00 $ $ 15,135.00 215.00 $ $ $ $ $ (1,663.00) 82,937.00 78,543.15 4,393.85 - $ $ $ $ $ 215.00 15,350.00 14,378.25 971.75 - East Elementary Phase IV East Elementary Phase IV The Waldinger L.A. Fulton & Sons, Inc. Corporation SILO SILO $ 299,000.00 $ 210,850.00 $ 4,641.00 $ (2,671.00) $ (14,761.00) $ 1,970.00 $ (14,761.00) $ 300,970.00 $ 196,089.00 $ 280,437.15 $ 72,245.46 $ 20,532.85 $ 123,843.54 $ $ - PROJECT East Elementary Phase IV AHS Baseball/Softball Facility AHS Baseball/Softball Facility VENDOR Story Construction *reimbursable expenses Jensen Builders LTD Sports Construction Midwest FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders $ $ $ $ $ PROJECT $ $ $ $ 136,852.00 $ $185,692.49 $ (48,840.49) $ - Elementary #10 Sandstone Management LTD VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders SILO 136,852.00 $ $ $ $ $ $ $ 600,750.00 166,563.00 (1,184.00) 165,379.00 766,129.00 $589,464.96 176,664.04 - 59,000.00 12,780.00 (690.00) 12,090.00 71,090.00 71,090.00 - $ $ $ $ $ $ $ Elementary #10 Nehring Construction, Inc. 35,940.00 270.00 (220.00) 50.00 35,990.00 35,990.00 - AHS Baseball/Softball Facility Upper Midwest Athletic Construction Div. of Blacktop Repair Service, Inc. $ $ $ $ $ $ $ $ Elementary #10 575,071.00 $ 1,891,400.00 $ $ $ $ $ $ (2,020.00) (2,020.00) 573,051.00 200,850.90 372,200.10 - $ $ $ 1,891,400.00 $779,453.34 1,111,946.66 - $ $ 107,340.00 107,340.00 101,973.00 5,367.00 Elementary #10 Smith Brothers Masonry, Inc. Jensen Builders, LTD $ East Elementary Phase IV Van Maanen Electric, Inc. SILO $ 216,600.00 $ 14,808.00 $ (2,250.00) $ 12,558.00 $ 229,158.00 $ 212,712.60 $ 16,445.40 $ - $ $ $ $ $ $ $ 1,699,000.00 5,277.00 (750.00) 4,527.00 1,703,527.00 513,053.65 1,190,473.35 Elementary #10 Story Construction $ 682,610.00 $ $ $ $ $ 682,610.00 217,771.10 464,838.90 4,925.00 Elementary #10 Edge Commercial, LLC. $ 1,043,400.00 $ $ $ $ $ $ (462.00) (462.00) 1,042,938.00 57,282.86 985,655.14 - Page 76 of 148 X:\Facilities & Construction\2013-14FacConArchEngPaymentsDetailed_CombinedSheets 10/17/2013 Facility Construction Change Orders PROJECT Elementary #10 Central States Roofing Company VENDOR FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders $ $ $ $ $ $ $ Elementary #10 Two Rivers Glass & Doors, Inc. 713,000.00 $ $ (76,000.00) $ (76,000.00) $ 637,000.00 $ $ 637,000.00 $ $ 346,000.00 4,156.33 (337.00) 3,819.33 349,819.33 349,819.33 - PROJECT Elementary #10 Elementary #10 VENDOR Ralf N. Smith, Inc. Wes Jarnagin, Inc. FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders Heartland Finishes Elementary #10 Elementary #10 Kenneth Janning & Sons, Acoustical Ceiling Design Inc. Services Inc. $ $ 440,469.00 350.00 $ 329,170.00 $ 152,492.00 $ $ $ $ $ 350.00 440,819.00 10,506.05 430,312.95 - $ $ $ $ $ 329,170.00 329,170.00 - $ $ 152,492.00 $3,646.10 148,845.90 - Elementary #10 Boelter Contract & Design Services Elementary #10 Sport Construction Midwest $ $ Elementary #10 Summitt Fire Protection $ 170,899.00 $ 106,626.00 $ 140,287.00 $ 179,870.00 $ 142,500.00 $ $ $ $ $ 170,899.00 170,899.00 - $ $ $ $ $ $ (140.00) (140.00) 106,486.00 106,486.00 - $ $ $ $ 140,287.00 140,287.00 0 $ $ $ $ $ 179,870.00 179,870.00 - $ $ $ $ $ 142,500.00 10,725.50 131,774.50 - PROJECT Elementary #10 Elementary #10 VENDOR A-One Geothermal, Inc. L.A. Fulton & Sons FUNDS Original Contract Sum Total additions in change orders Total reductions in change orders Net change orders Contract sum to date Payments to date Remaining balance due Pending approved change orders Elementary #10 $ 289,700.00 $ $ $ $ $ $ (57.00) (57.00) 289,643.00 164,104.90 125,538.10 - Northview Stadium Elementary #10 Van Maanen Electric, INC. Midwest Fieldturf $ 2,590,000.00 $ 1,493,100.00 $ 568,958.30 $50,624.00 $ $ 2,590,000.00 $217,652.60 2,372,347.40 - $ $ $ $ $ 1,493,100.00 336,144.75 1,156,955.25 6,561.00 $ $ $ $ 50,624.00 619,582.30 441,628.16 177,954.14 $ $ Page 77 of 148 X:\Facilities & Construction\2013-14FacConArchEngPaymentsDetailed_CombinedSheets 10/17/2013 Facilities, Construction, and Architectural Engineering Payments Meeting Date: October 2013 Construction Change Orders COR#1166 dated 09/11/13 COR#1165 dated 08/20/13 CCO-014 dated 08/28/13 CCO-006 dated 08/28/13 PR-030 dated 07/30/13 PR-032 dated 08/12/13 Description Credit to accept current location of curb inlets FF-2 and P-1. Cost for labor to install 7 additional sanitary napkin dispensers. Additional sidewalk replacement. PR-034 - additional receptacle, emergency lights, data outlets, and television outlet allowances Unused masonry wall patching allowance. Unused non-typical floor patching and leveling allowance. Project Vendor Amount Ankeny Centennial High School Ankeny Centennial High School East Elementary Phase IV Stahl Construction Stahl Construction Edge Commercial, LLC $ (5,000.00) $ 478.00 $ (1,280.00) East Elementary Phase IV East Elementary Phase IV East Elementary Phase IV Van Maanen Electric Inc. Boucher Masonry Contracting, Inc. Ralph Smith Inc. Brockway Mechanical & Roofing Co., Inc. $ (5,250.00) $ (2,166.00) $ (260.00) PR-023 dated 08/27/13 CCD-19 dated 06/28/13 CCO-005 dated 08/29/2013 PR-002 dated 06/25/13 PR-012 dated 08/29/13 PR-012 dated 08/29/13 PR-012 dated 08/29/13 PR-017 dated 09/18/13 PR-018 dated 08/29/13 PR-018 dated 08/29/13 PR-021 dated 08/08/13 PR-023 dated 09/23/13 PR-023 dated 09/23/13 PR-025 dated 09/24/13 PR-027 dated 09/25/13 PR-027 dated 09/25/13 CCD-019 dated 11/19/12. ERV Roofing work. Floor patching Over-excavation of unsatisfactory soils beneath building. Sand Fill Depth Change Dry Sprinkler Line Dry Sprinkler Line Dry Sprinkler Line AV1, AV2, and AV# details Trash enclosure curb. Trash enclosure curb. CCD-02. Footing at Book 1012 and AV1010A. Classroom Entry Walls Classroom Entry Walls CLS Markerboards Header at Door Opening 1000F Header at Door Opening 1000F PR-078 dated 07/25/13 East Elementary Phase IV East Elementary Phase IV Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Elementary #10 Southview Middle School Phase II CCD-023 dated 08/27/13 CCO-007 dated 08/29/13 CCO-011 dated 08/29/13 PR-067A dated 06/10/13 PR-067A dated 06/10/13 PR-085 dated 09/12/13 Replacing insulated glass at link G100. Over-excavation of unsatisfactory soils beneath building. Overexcavation and rock subgrade stabilization. Modify door hardware at B-137C Option A Modify door hardware at B-137C Option A Controls training. Southview Middle School Phase II Southview Middle School Phase II Southview Middle School Phase II Southview Middle School Phase II Southview Middle School Phase II Southview Middle School Phase II Robinson Energy Efficient Products, Inc. Seamus Excavating, LLC Jensen Builder's, LTD DDVI, Inc. Van Pelt Painting, Inc. L.A. Fulton & Sons, Inc. Northview Stadium Field Improvements Midwest Field Turf $ 3,300.00 Ankeny Centennial High School Waldinger Corp. $ 2,786.00 Sandstone Management, LTD Jensen Builder's, LTD Sandstone Management, LTD Summit Fire Protection L.A. Fulton & Sons, Inc. Van Maanen Electric Inc. Sandstone Management, LTD Nehring Construction, Inc. Jensen Builder's, LTD Smith Brothers Masonry, Inc. Heartland Finishes Edge Commercial, LLC Jensen Builder's, LTD Smith Brothers Masonry, Inc. Seedorff Masonry, Inc. $ 4,215.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ (15,600.00) (13,901.00) 6,278.00 325.00 2,292.00 (43,147.00) 688.00 216.00 792.00 (12,500.00) 5,244.00 (2,004.00) 875.00 128.00 1,917.00 $ 1,028.00 $ (8,600.00) $ (4,500.00) $ 3,887.00 $ 145.00 $ (3,000.00) Information Only CCO-002 dated 8/29/13 CCO-001 dated 09/03/13 Furnish and install additional synthetic track surfacing over concrete turf curb. Ankeny water works requested we demo kicker and add fitting in-lieu of tapping existing line. Page 78 of 148 X:\Facilities & Construction\2013-14FacConArchEngPaymentsDetailed_CombinedSheets 1 10/9/2013 Page 79 of 148 Page 80 of 148 Page 81 of 148 Page 82 of 148 Page 83 of 148 Page 84 of 148 Page 85 of 148 Page 86 of 148 Page 87 of 148 Page 88 of 148 Page 89 of 148 Page 90 of 148 Page 91 of 148 Page 92 of 148 Page 93 of 148 Page 94 of 148 Page 95 of 148 Page 96 of 148 Page 97 of 148 Page 98 of 148 Page 99 of 148 Page 100 of 148 Page 101 of 148 Page 102 of 148 Item Cover Sheet Print Title: Contracts and Agreements Extended Information: 1. NPI Security Services Agreement 2. FPP - PMA Financial Planning Program Agreement 3. LRG Prep, LLC Termination of Agreement Superintendent's Recommendation: Approve contracts and agreements as presented. Motion: __________ 2nd:__________ Vote: __________ Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: NPI_Lock_Response_10.3.13.pdf NPI Support Document PMAFinancialPlanningProgram.pdf PMA Support Document LRG_Prep_Contract_Termination.pdf LRG Prep LLC Support Document Page 103 of 148 Page 104 of 148 Page 105 of 148 Page 106 of 148 Page 107 of 148 Page 108 of 148 Page 109 of 148 Page 110 of 148 Page 111 of 148 Page 112 of 148 Page 113 of 148 Page 114 of 148 Page 115 of 148 Page 116 of 148 Page 117 of 148 Item Cover Sheet Print Title: Board Policies-2nd and Final Reading Extended Information: l l l l l l l l l l l l l l l l l l l l 302.21 District Administrative Positions: To align with Board approved staffing plan. 302.22 Directors/Supervisors/Managers for District Wide Functions: To align with Board approved staffing plan. 200.01 Organization of the Board of Directors: Minor wording changes 201.10 Name of School District: No Change - Review Only 201.30 General Powers and Duties: Minor wording changes 201.40 Elections: Minor wording changes 201.50 Term of Office: Minor wording changes 201.80 Board Vacancies: Minor wording changes 201.90 Oath of Office: Minor wording changes 202.10 Code of Ethics: No Change - Review Only 202.40 Board Secretary/Treasurer: No Change - Review Only 203.10 Development of Policy: No Change - Review Only 203.20 Adoption of Policy: No Change - Review Only 203.21 Dissemination of Policy: No Change - Review Only 203.22 Administration in Absence of Policy: No Change - Review Only 203.30 Review of Administrative Regulations: No Change - Review Only 203.40 Committees of the Board: No Change - Review Only 203.50 Board Work Sessions: No Change - Review Only 203.70 Legal Counsel: No Change - Review Only 203.80 Public Purpose and Use of Public Funds: No Change - Review Only Superintendent's Recommendation: Approve second and final reading of presented policies. Policies are for immediate implementation. Motion: __________ 2nd:__________ Vote: __________ Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: 102113_Board_Policies2nd_and_Final.pdf Board Policies 2nd and Final Reading Support Document Page 118 of 148 Board Meeting October 21, 2013 2nd and Final Reading Policies are from September 12, 2013 Committee Meeting 302.21 District Administrative Positions : o To align with Board approved staffing plan. 302.22 Directors/Supervisors/Managers for District Wide Functions: o To align with Board approved staffing plan. The following policies were scheduled for their 5-year review cycle with minimal changes: 200.01 Organization of the Board of Directors: Minor wording changes 201.10 Name of School District: No Change – Review Only 201.30 General Powers and Duties: Minor wording changes 201.40 Elections: Minor wording changes 201.50 Term of Office: Minor wording changes 201.80 Board Vacancies: Minor wording changes 201.90 Oath of Office: Minor wording changes 202.10 Code of Ethics: No Change – Review Only 202.40 Board Secretary/Treasurer: No Change – Review Only 203.10 Development of Policy: No Change – Review Only 203.20 Adoption of Policy: No Change – Review Only 203.21 Dissemination of Policy: No Change – Review Only 203.22 Administration in Absence of Policy: No Change – Review Only 203.30 Review of Administrative Regulations: No Change – Review Only Page 119 of 148 203.40 Committees of the Board: No Change – Review Only 203.50 Board Work Sessions: No Change – Review Only 203.70 Legal Counsel: No Change – Review Only 203.80 Public Purpose and Use of Public Funds: No Change – Review Only Page 120 of 148 SERIES 300 ADMINISTRATION #302.21-DISTRICT ADMINISTRATIVE POSITIONS The Board shall provide the following administrative positions for the operation of the District: Persons filling these positions shall meet the State Department of Education certification requirements for their respective positions and the District's job description. 1. 2. 3. 4. 5. 6. 7. Superintendent of Schools Assistant Superintendent of Organizational Development Assistant Superintendent of Curriculum & Instruction Chief Financial Officer/Board Secretary Director of Curriculum Director of Special Programs One Principal for Each Building, Two Associate High School Principals, Two Assistant High School Principals, Four Associate Middle School Principals (one each in building grades 6-7 and 8-9). 7. Two Activities and Athletic Directors Adopted: July 11, 1988 Reviewed: June 18, 2008 August 20, 2012 October 21, 2013 Revised: July 21, 2008 August 20, 2012 October 21, 2013 Ankeny Community School District Page 121 of 148 SERIES 300 ADMINISTRATION #302.22-DIRECTORS FOR DISTRICT WIDE FUNCTIONS The District shall employ the following director positions for the operations of the District. The job descriptions for these positions shall serve as a guide to the qualifications and duties that are expected. 1. 2. 3. 4. 5. Director of Finance Director of Human Resources Director of Technology Director of Maintenance and Operational Systems Director of Construction Adopted: July 11, 1988 Reviewed: March 10, 2003 August 20, 2012 October 21, 2013 Revised: November 16, 1998 August 20, 2012 October 21, 2013 Ankeny Community School District Page 122 of 148 SERIES 200 BOARD OF DIRECTORS #200.01-ORGANIZATION OF THE BOARD OF DIRECTORS The Ankeny Community School District Board is authorized by and derives its organization from Iowa law. The Board will consist of (7) Board members. Board members are elected by at-large. The Board is organized for the purpose of setting policy and providing general direction for the District. The Board will hold its organizational meeting at the first regular meeting following the canvass of votes. The retiring Board will transfer materials, including the Board policy manual, and responsibility to the new Board. The organizational meeting allows the outgoing Board to approve minutes of its previous meetings, complete unfinished business and review the District election results. The retiring Board will adjourn and the new Board will then begin. The Board Secretary will administer the oath of office to the newly-elected Board members. The previous president will preside while the new Board elects the president and vice-president of the new Board. Legal Reference: Iowa Code §§ 274.2; 275.23A; 277.23, .28, .31; 279.1, .5, .7, .8, .33 (2007). 281 I.A.C. 12.3(2). Cross Reference: 202 Board of Directors Members 202.20 President 202.30 Vice-President Adopted: December 1, 2008 Reviewed: October 21, 2013 Revised: October 21, 2013 Ankeny Community School District Page 123 of 148 SERIES 200 BOARD OF DIRECTORS #201.10-NAME OF SCHOOL DISTRICT This school district is organized and known as the Ankeny Community School District located in the County of Polk, Townships of Crocker and Douglas, State of Iowa. Adopted: Reviewed: March 10, 2003 December 1, 2008 October 21, 2013 Revised: December 1, 2008 Ankeny Community School District Page 124 of 148 SERIES 200 BOARD OF DIRECTORS #201.30-GENERAL POWERS AND DUTIES Under Iowa law, the Board shall make rules to govern the operation of the District. The Board has four major kinds of duties: 1. Legislative: The Board represents the people of the District and will function as a policy-making body. The Board has complete jurisdiction over the District and its employees. 2. Executive: The Board selects an executive officer, the Superintendent of Schools and delegates the authority for formulating and overseeing all regulations, plans, and administrative details necessary to ensure the policies of the Board are carried out in the daily operation of the District. 3. Evaluative: It is the Board's duty to determine, through careful study and examination of facts and conditions, whether the District is being operated in terms of the effectiveness of the District’s instructional programs based on a sound philosophy of education as formulated by the Board and in terms of efficiency in economic functions. 4. Judicial: The Board performs a judicial function in the appeal process of Board Policy and as prescribed in the Code of Iowa. Adopted: January 5, 1987 Reviewed: November 17, 1997 March 10, 2003 December 1, 2008 October 21, 2013 Revised: March 10, 2003 December 1, 2008 October 21, 2013 Ankeny Community School District Page 125 of 148 SERIES 200 BOARD OF DIRECTORS #201.40 – ELECTIONS The school board election takes place on the second Tuesday in September of odd-numbered years. Each school board election is used to elect citizens to the Board to maintain a (7) member Board and to address questions that are submitted by the voters. Citizens of the school district community seeking a seat on the Board must file their nomination papers with the Board Secretary/designee, between sixty-four and forty days before the school board election unless otherwise directed. If a vacancy occurs on the Board, it may be filled by appointment within 30 days of the vacancy. If the Board does not fill the vacancy by appointment, the Board Secretary will call a special election to fill the vacancy. Candidates for a seat created by a vacancy must file their nomination papers 25 days before the special election. It is the responsibility of the county commissioner of elections to conduct school board elections. Legal Reference: Iowa Code §§ 39; 45; 63, 69; 274.7; 277; 278.1, 279.7 (2007). Cross Reference: 202 Board of Directors Members 203 Board of Directors' Conflict of Interest Adopted: January 5, 1987 Reviewed: June 29, 1998 March 10, 2003 June 12, 2006 February 4, 2008 January 5, 2009 October 21, 2013 Revised: June 12, 2006 February 4, 2008 January 5, 2009 October 21, 2013 Ankeny Community School District Page 126 of 148 SERIES 200 BOARD OF DIRECTORS #201.50-TERM OF OFFICE Board members elected for a full term at a regularly scheduled school board election in September, of odd-numbered years, serve for four years. Board members appointed to fill a vacant position will serve until the next scheduled school board election. The newly elected Board member will serve for a term elected by policy #201.80 Board Vacancies. A Board member elected to fill a vacancy will serve out the unexpired term. Being a Board member is a unique opportunity for a citizen to participate on a governing board of the school district. Eligible Board members are encouraged to consider running for more than one term. Legal Reference: Iowa Code §§ 69.12; 274.7; 279.6 -.7 (2007). Cross Reference: 201.80 Board Vacancies Adopted: June 15, 1981 Reviewed: September 14, 1998 March 10, 2003 January 5, 2009 October 21, 2013 Revised: January 5, 2009 October 21, 2013 Ankeny Community School District Page 127 of 148 SERIES 200 BOARD OF DIRECTORS #201.80-BOARD VACANCIES A vacancy occurs when a Board member resigns, forfeits or otherwise leaves the office. A vacancy also includes, but is not limited to, the following: failure to be properly elected, failure to qualify within the time fixed by law, failure to reside in the school district or director district, a court order declaring the seat vacant, conviction of a felony, violations of the open meetings law, or conviction of a public offense in violation of the oath of office. If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by Board appointment within 30 days of the vacancy. The newly-appointed Board member will hold the position until the next scheduled school board election. If the Board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs, the Board Secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred. A Board member elected at the special election will serve the remaining portion of the unexpired term. Legal Reference: Good v. Crouch, 397 N.W.2d 757 (Iowa 1986). Board of Directors of Grimes Independent School Dist. v. County Board of Public Instruction of Polk Co., 257 Iowa 106, 131 N.W.2d 802 (1965). Board of Directors of Menlo Consol. School Dist. v. Blakesburg, 240 Iowa 910, 36 N.W.2d 751 (1949). Adopted: June 15, 1981 Reviewed: September 14, 1998 March 10, 2003 February 4, 2008 January 5, 2009 October 21, 2013 Revised: March 10, 2003 January 5, 2009 October 21, 2013 Ankeny Community School District Page 128 of 148 SERIES 200 BOARD OF DIRECTORS #201.90-OATH OF OFFICE Board members are officials of the state. As a public official, each Board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the Board member's ability. Each newly-elected Board member will take the oath of office prior to any action taken as a school official. The oath of office is taken by each new Board member elected, at the school election or before the organizational meeting of the Board. In the event of an appointment or special election to fill a vacancy, the new Board member will take the oath of office within ten days of the appointment or election. Board members elected to offices of the Board will also take the same oath of office but replacing the office of Board member with the title of the office to which they were elected. The oath of office is administered by the Board Secretary and does not need to be given at a Board meeting. In the event the Board Secretary is absent, the oath is administered by another Board member. "Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of ___________________ (naming the office) in Ankeny Community School District as now and hereafter required by law?" Legal Reference: Iowa Code §§ 277.28; 279.1, .6 (2007). Cross Reference: #200.1 Organization of the Board of Directors # 201 Board of Directors' Elections # 202 Board of Directors Members # 204 Code of Ethics # 206 Board of Directors' Officers Adopted: June 15, 1981 Reviewed: December 1, 2008 October 21, 2013 Revised: March 10, 2003 December 1, 2008 October 21, 2013 Ankeny Community School District Page 129 of 148 SERIES 200 BOARD OF DIRECTORS #202.10-CODE OF ETHICS A Board operating under the highest ethical standards, should: 1. Assure the opportunity for high quality education for every student. 2. Observe state and federal laws and regulations pertaining to education. 3. Accept office as a board member as a means of unselfish service. 4. Take official actions only in public sessions. 5. Represent the entire community without fear or favor. 6. Remember at all times the board member is one of an educational team. 7. Maintain confidentiality of privileged information. 8. Recognize that the strength of a school board is as a board, not as individuals. 9. Delegate authority to the chief school administrator as the board executive and confine board action to policy making, planning, and appraisal. 10. Employ only competent, trained personnel on a nondiscriminatory basis. 11. Preserve the obligation of having controversial issues presented fairly and without bias. 12. Instill respect toward our country and one's fellow human being. 13. Support curriculum content and instructional materials reflecting a multi-cultural gender fair approach. Adopted: January 5, 1987 Reviewed: November 17, 1997 December 1, 2008 October 21, 2013 Revised: March 10, 2003 December 1, 2008 Ankeny Community School District Page 130 of 148 SERIES 200 BOARD OF DIRECTORS #202.40-BOARD SECRETARY/TREASURER At a regular or special meeting of the Board held in July or August prior to or on August 15th, the Board shall appoint a secretary/treasurer. The individual may not be a teacher employed by the Board but may be another employee of the District. The term of appointment shall be for one year. The secretary/treasurer of the Board shall perform those duties specified by law. Oath of Office shall be taken within 10 days of appointment. Legal Reference: Iowa Code Chapter 291 Adopted: January 5, 1987 Reviewed: December 7, 1997 March 10, 2003 December 1, 2008 October 21, 2013 Revised: December 7, 1997 March 10, 2003 December 1, 2008 Ankeny Community School District Page 131 of 148 SERIES 200 BOARD OF DIRECTORS #203.10-DEVELOPMENT OF POLICY The Board has jurisdiction to legislate policy for the District with the force and effect of law. Board policy shall provide direction to carry out the Board's policy statements while allowing the Superintendent the professional prerogative to implement Board policy. The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, staff, and students in the school district community. The policy statements shall be the basis for the formulation of regulations by the administration. The Board shall determine the effectiveness of the policy statements by evaluating periodic reports from the administration in the area of the policy statement. Policy statements may be proposed by a member of the Board, administration, personnel, students, or any other member of the school district community. Proposed policy statements or ideas must be submitted to the Board through the office of the Superintendent in order to be placed on the agenda of a Board meeting. It shall be the responsibility of the Superintendent to bring these proposals to the attention of the Board. Legal Reference: Iowa Code §274.1-.2, 279.8 , 280.12 (1989) 281 Iowa Admin. Code 12.3 (2) (new standards). Cross Reference: Responsibilities of School Board School Board Management Procedures Adopted: February 27, 1989 Reviewed: June 29, 1998 March 10, 2003 January 5, 2009 October 21, 2013 Revised: Ankeny Community School District Page 132 of 148 SERIES 200 BOARD OF DIRECTORS 203.20-ADOPTION OF POLICY The Board shall appoint a Board Policy Committee, annually rotating its membership to write, review, revise and present policy/ to the Board for consideration. The Board may refer those issues related to policy for this committee to study and recommend appropriate Board action. The Board shall give notice of proposed policies receiving substantive changes or new adoptions by placing them on the agenda of two Board meetings. Policies receiving 5-year reviews, without substantive changes, may receive one reading. The proposed policy changes/reviews shall be distributed with the agenda. This procedure shall be required except for emergency situations. The final action taken to adopt the proposed policy shall be approved by a simple majority vote of the Board. The policy will be effective on the date of passage or the date stated in the motion. In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the Board. The emergency policy shall expire at the close of the fourth regular meeting following the emergency action, unless the policy adoption procedure stated above is followed, and the policy is reaffirmed. If the Board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy shall be included in the minutes. The Board shall have complete discretion to determine what constitutes an emergency situation. Legal Reference: Iowa Code §279.8 (1989). 281 Iowa Admin. Code 12.3(2) (new standards) Cross Reference: Responsibilities of School Board Management Procedures Adopted: February 27, 1989 Reviewed: June 2, 1997 March 10, 2003 December 10, 2008 January 5, 2009 October 21, 2013 Revised: January 5, 2009 Ankeny Community School District Page 133 of 148 SERIES 200 BOARD OF DIRECTORS #203.21-DISSEMINATION OF POLICY A current Board Policy Manual shall be on the District website and a printed hard copy form will be kept available for public use in the administrative offices. Persons wishing to inspect the Board Policy Manual shall contact the Board Secretary, who shall have a Board Policy Manual available for public inspection between 8:00 a.m.-4:30 p.m. Monday through Friday, except for holidays and recesses. It shall be the responsibility of the Human Resource Office to ensure that copies of new and revised policy statements are uploaded to the website and revisions are sent to the custodians of Board Policy Manuals in a timely manner after final Board approval. Copies of changes in Board policy shall also be attached to the minutes of the meeting at which the final action was taken to adopt the new or changed policy. The Human Resource Office will be responsible for maintaining a master policy manual. Legal Reference: Iowa Code §277.31, 279.8 (1989). 281 Iowa Admin. Code 12.3 (2) (new standards). Cross Reference: Responsibilities of School Board School Board Management Procedures Adopted: February 27, 1989 Reviewed: June 29, 1998 March 10, 2003 January 5, 2009 October 21, 2013 Revised: January 5, 2009 Ankeny Community School District Page 134 of 148 SERIES 200 BOARD OF DIRECTORS #203.22-ADMINISTRATION IN ABSENCE OF POLICY When there is no Board policy in existence to provide guidance on a matter before the administration, the Superintendent is authorized to act appropriately under the circumstances surrounding the situation, keeping in mind the educational philosophy of the District. The Superintendent shall draft a policy recommendation, if deemed appropriate. Legal Reference: Iowa Code §279.8 (1989). 281 Iowa Admin. Code 12.3 (2) (new standards). Cross Reference: Educational Philosophy of the School Distict Responsibilities of School Board School Board Management Procedures Adopted: February 27, 1989 Reviewed: February 1, 1999 March 10, 2003 December 10, 2008 January 5, 2009 October 21, 2013 Revised: Ankeny Community School District Page 135 of 148 SERIES 200 BOARD OF DIRECTORS #203.30-REVIEW OF ADMINISTRATIVE REGULATIONS It shall be the responsibility of the Superintendent/designee to develop administrative regulations, where necessary, to implement the Board policies. The administrative regulations will be disseminated in a timely manner. Legal Reference: Iowa Code §279.8 (1989). 281 Iowa Admin. Code 12.3(2) (new standards) Cross Reference: Educational Philosophy of the School District Responsibilities of School Board School Board Management Procedures Policy Implementation #203.20 Adoption of Policy Adopted: February 27, 1989 Reviewed: June 3, 2002 March 10, 2003 January 5, 2009 September 19, 2011 October 21, 2013 Approved: January 5, 2009 September 19, 2011 Ankeny Community School District Page 136 of 148 SERIES 200 BOARD OF DIRECTORS #203.40-COMMITTEES OF THE BOARD Committees of the Board may be appointed by the President of the Board. Their duties shall be outlined at the time of appointment. The function of the committee is to provide advisory information and recommendations as directed by the Board to assist the Board in its decision making capacity. A committee shall be considered dissolved when its final report is made and accepted by the Board of Directors. The Board may appoint a standing committee to study matters for the Board. Members shall be appointed by the Board President. They shall report periodically and be dissolved when no longer necessary. All committees of the Board are subject to the Open Meetings Law. Notice of the time, date, place, and tentative agenda must be given at least 24 hours before the meeting and minutes must be taken. Legal Reference: Iowa Code 21.4(2) Adopted: December 7, 1987 Reviewed: February 1, 1999 March 10, 2003 January 5, 2009 October 21, 2013 Revised: January 5, 2009 Ankeny Community School District Page 137 of 148 SERIES 200 BOARD OF DIRECTORS #203.50-BOARD WORK SESSIONS Work sessions will be scheduled on an as needed basis as part of or separate from regular Board Meetings. Topics will be selected by the Board President and Superintendent. The Board President will chair the work session. The purpose of the work session is to allow time for the Board to discuss issues and/or collaborate with staff or other sources to aid the Board in their decision-making. Board action may only be taken on agenda items at a scheduled Board Meeting; not a work session. All Board Work Sessions are subject to the Open Meetings Law. Notice of the time, date, place, and tentative agenda must be given at least 24 hours before the meeting. Legal Reference Iowa Code 21.4(2) Adopted: September 23, 1996 Reviewed: February 1, 1999 March 10, 2003 January 5, 2009 October 21, 2013 Approved: January 5, 2009 Ankeny Community School District Page 138 of 148 SERIES 200 BOARD OF DIRECTORS #203.70-LEGAL COUNSEL The Board, at the annual meeting, shall appoint an attorney to represent the corporation and advise the Board. The attorney shall attend regular and special meetings of the Board when requested and be available for consultation as needed. Because it is often necessary to consult legal counsel and receive its expert opinion as part of background information to be used by the Board in making decisions and because at times the District may be involved in litigation or other legal matters, the Superintendent, the Superintendent's designee, the Board Secretary, or President of the Board are authorized to seek counsel's services as needed. However, the Board should be kept informed of legal matters that are other than routine and of any legal services that may involve unusual expense to the District. Individual Board members are expected to consult District legal counsel only when the Board has given permission for such consultation. Otherwise, the Board member will pay any legal fees that may result. Adopted: December 7, 1987 Reviewed: February 1, 1999 March 10, 2003 January 5, 2009 October 21, 2013 Revised: January 5, 2009 Ankeny Community School District Page 139 of 148 SERIES 200 BOARD OF DIRECTORS #203.80-PUBLIC PURPOSE AND USE OF PUBLIC FUNDS The Superintendent/designee may approve payment for the following expenditures: 1. Expenditures for food items and refreshments for District Staff for meetings held before normal start times, during the lunch hour, and after normal work times and any time during the day when food and refreshments are served. 2. Expenditures for food items and refreshments for District Staff meeting with outside organizations and associations. 3. Expenditures for food items and refreshments for Board Members and Staff during Board Meetings or Work Sessions. 4. Expenditures for food items and refreshments for Board Committees or Superintendent Committees during meetings. 5. Expenditures for food items, refreshments, and recognition items for recognizing the services of employees or retirees. 6. Expenditures for food items, refreshments, admission tickets, and gift certificates given to students to reinforce curriculum goals. The Board acknowledges that these expenditures expedite the decision-making process in conducting District business, foster a better and more efficient time frame for conducting business, help promote a positive atmosphere for the work of employees, improve personnel well being and morale, and nourish a positive and productive learning environment. Adopted: February 21, 2000 Reviewed: March 10, 2003 January 5, 2009 October 21, 2013 Revised: March 10, 2003 Ankeny Community School District Page 140 of 148 Item Cover Sheet Print Title: Facility Committee Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: 091113 Facility Minutes Support Document 2013_10_16_Facility_Committee_Agenda.pdf 101613 Facility Agenda Support Document Facility_Minutes_091113.pdf Page 141 of 148 Facility Committee Meeting Minutes September 11, 2013 3:30 P.M. Attendees: Dustin, Graber, Bruce Kimpston, Matt Adams, Jason Albrecht, Nate Hugeback, Chad Bentzinger, Jeff Johnson, Tim Simpkins, Jamie Rochleau, Kasey Harkin, Vitus Bering, Josh Ridgely, Karl Chambers, Dennis Forinash, Kristy Hansen Item 1: Director Graber: A. August minutes approved. Item 2: Northview Middle School Renovation Project A. SVPA Architects, Inc. representatives Vitus Bering and Josh Ridgely shared an overview and schematic design of the renovation project at Northview Middle School. B. Jamie Rochleau provided projected costs for project including possible considerations of alternates. Item 3: FFE Update: ACHS A. Jeff Johnson, purchasing agent shared Ankeny Centennial High School and Southview Middle School Phase II purchases are mostly complete. The last projected large item expenditure will be the cardio equipment. Item 4: Fund Raising and Facility Usage Update A. Matt Adams provided background on ACSD students and staff possibly wanting to hold fundraisers in the form of tournaments. He then presented the question of should District students/staff be charged at the same rate as outside sources. Committee’s recommendation is to charge District students and staff at a “net zero” rate. This rate is to provide reimbursement to District for expenditures, including but not limited to custodial, maintenance, and repairs. Dr. Kimpston recommends review of this program in a year in a year. Item 5: Construction Projects Update Southview Middle School: Phase II - Certificate of Substantial Completion is on 9/16/13 Board agenda. Ankeny Centennial High School: small items left to complete on punch list Elementary #10: anticipate 8-weeks delay will be made up by November East Elementary: Phase IV - Certificate of Substantial Completion is on 9/16/13 Board agenda. Page 142 of 148 X:\Board\BDAGENDA\FY2013-14\Board Committees\Facility Committee\Facility Minutes 091113.doc Item 6: Review Change Orders for Recommendation to the Board of Education A. The committee reviewed change orders as presented. Item 7: Additional Information: A. Next Facility Committee Agenda Items: Safe Entry Update Safe Room Update District Grounds (Grass/Lawn) Update Construction Project: Elementary #10 PPEL Projects Update Review Change Orders Item 8: Adjournment The meeting was declared adjourned at 5:02 p.m. Next meeting date: October 9, 2013. Page 143 of 148 -2- BOARD OF EDUCATION Facility Committee Meeting AGENDA District Office – Board Room Wednesday, October 16, 2013 3:30 – 5:00 P.M. 3:30 – 3:35 Director Graber Intro and Update from the Board Approve September Minutes 3:35 – 3:45 Safe Room Update, Chad Bentzinger 3:45 – 4:05 Clear Armor, Chad Bentzinger 4:05– 4:10 Safe Entry Update, Tim Simpkins 4:10 – 4:15 Construction Projects Update, Tim Simpkins Elementary #10 4:15-4:25 Athletic Facilities, Tim Simpkins AHS Northview o Baseball/Softball Fields o East Gym 4:25-4:40 Updates: Northview Middle School Renovation Project YMCA Pool Project 4:40-4:50 Turf Management Plan, Jason Albrecht 4:50 -5:00 Review Change Orders for Recommendation to Board of Education for 10/21/2013 meeting 5:00 Adjournment Future Meeting Dates: November 13 December 11 January 15 February 12 Page 144 of 148 Item Cover Sheet Print Title: Policy Committee Extended Information: Summary: Fiscal Impact: ATTACHMENTS: Name: Description: Type: Policy_Minutes_09_12_2013.pdf 091213 Policy Minutes Support Document Policy_Agenda_10_10_13.pdf 101013 Policy Agenda Support Document Page 145 of 148 Policy Committee Meeting Minutes September 12, 2013 12:00 p.m. – 1:08 p.m. Location: Administration Building, Board Conference Room Participants: Matt Adams, Jenifer Owenson, Mike Bennett, Jeff Hawkins, Stephanie Jorgensen, Dawn Ledin, Joy Lindquist, Jill Urich, Aaron Johnson, Sara Ruba Katherine Lehning, Kristy Hansen July meeting minutes were approved. Board Approved Resolution o 302.21 District Administrative Positions : o Changes made to align with Board approved staffing plan. 604.09 Alternative Scheduling - New Policy o Changes made to align with Board approved staffing plan. 302.22 Directors/Supervisors/Managers for District Wide Functions: o Aaron Johnson and Sara Ruba shared a letter with the Committee. Discussion ensued as to the different meanings the resolution could be interpreted. They asked for a recommendation to the Board and/or Dr. Kimpston to review the resolution and create a new policy and/or procedure to give a detailed list of names of clubs and/or activities that are to remain with Ankeny High School or a way to define them. Due to time constraints, Committee will bring back to October meeting. 603.6 Physical Education o The Committee was made aware of this policy. The following policies had minimal changes and were reviewed for their 5-year review cycle: 200.01 Organization of the Board of Directors: Minor wording changes 201.10 Name of School District: No Change – Review Only 201.30 General Powers and Duties: Minor wording changes 201.40 Elections: Minor wording changes 201.50 Term of Office: Minor wording changes 201.80 Board Vacancies: Minor wording changes 201.90 Oath of Office: Minor wording changes 202.10 Code of Ethics: No Change – Review Only 202.40 Board Secretary/Treasurer: No Change – Review Only Page 146 of 148 203.10 Development of Policy: No Change – Review Only 203.20 Adoption of Policy: No Change – Review Only 203.21 Dissemination of Policy: No Change – Review Only 203.22 Administration in Absence of Policy: No Change – Review Only 203.30 Review of Administrative Regulations: No Change – Review Only 203.40 Committees of the Board: No Change – Review Only 203.50 Board Work Sessions: No Change – Review Only 203.70 Legal Counsel: No Change – Review Only 203.80 Public Purpose and Use of Public Funds: No Change – Review Only Next Policy Meeting: October 10, 2013 Page 147 of 148 Policy Committee Meeting AGENDA District Office Thursday, October 10, 2013 12:00 – 1:00 P.M. 604.09 Alternative Scheduling - New Policy 800.00 Fiscal Management-Guiding Principles 801.10 Planning the Budget 8XX.XX Debt Management Policy o New Policy – IASB recommended policy. Future Meeting Dates: November 14 December 12 January 9, 2014 February 13, 2014 March 13, 2014 April 10, 2014 May 8, 2014 June 12, 2014 Page 148 of 148
