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TABLE OF CONTENTS
Welcome Letter ........................................................................................................................... 3
EPA Congress Profile ................................................................................................................. 4
EPA Congress Committes .......................................................................................................... 5
EPA Previous Statistics and Demographics ............................................................................... 6
EPA Previous Sponsors and Exhibitors ..................................................................................... 9
Congress Contacts ...................................................................................................................11
Abstract Topics .........................................................................................................................12
Preliminary Timetable ..............................................................................................................13
General Information .................................................................................................................14
Categories of Sponsorship ........................................................................................................15
List of Sponsorhip Items ...........................................................................................................16
Individual Sponsorship Opportunities ......................................................................................18
Advertising Sponsorship Opportunities ....................................................................................20
Sponsorship Booking Form ......................................................................................................23
Exhibition Information ..............................................................................................................24
Exhibition Floor Plan ................................................................................................................26
Exhibition Booking Form and Contract ....................................................................................27
EPA Logo Guidelines ................................................................................................................29
Terms and Conditions ..............................................................................................................30
www.epa-congress.org
2
Welcome Letter
Dear Colleagues,
It is our pleasure to invite you to the 21st European Congress of Psychiatry which will be
held 6-9 April 2013, in the exciting city of Nice, France. This Congress marks the 30th
Anniversary of the European Psychiatric Association.
Following our tradition, the cities we visit for the European Congress of Psychiatry have
a special relationship or history connected with psychiatry.
EPA offers you a high-quality, multidisciplinary Scientific Programme that will provide a
full review of the most important aspects of diagnosis and treatment in psychiatry, and
of the latest achievements in this field.
The motto “Europe Challenges the Burden of Mental Disorders”, is a call to contribute to
the European psychiatrists’ efforts to improve mental health in Europe.
Congress highlights will therefore include Plenary Lectures, Pro & Con Debates,
Symposia, Workshops, Free Communication Sessions, a dedicated European Early
Career Psychiatrists Programme, CME Academia courses and sponsored symposia
organised by leading pharmaceutical companies.
We are developing an array of activities that will allow participants the opportunity to
interact and network with colleagues from Europe and around the world.
We invite clinicians and researchers to take part in the exchange of knowledge and
experience to contribute to the Scientific Programme of our Congress by submitting their
proposals for symposia and workshops before 23 May 2012.
We look forward to welcoming you to the Mediterranean city of Nice in 2013!
Patrice Boyer
EPA President
Danuta Wasserman
EPA President Elect
Philippe Courtet
Local Organising Committee Chair
3
EPA Congress Profile
About EPA:
Since 1983 the European Psychiatric Association (EPA) has been a community of
individual psychiatrists and professionals in mental health care and national
societies/associations dealing with psychiatry and its related disciplines. The EPA
focuses on the improvement of care for the mentally ill as well as on the development
of professional excellence. EPA has active members in as many as 75 countries
including the international members. Together, EPA members contribute to the life of
the association and to the development of Psychiatry in Europe. Each member has the
possibility to actively contribute to ongoing projects and play a key role in shaping the
future of the Association and its policy with a seat at the annual General Assembly.
One of the important tasks for a European association is to maintain a strong link to
national associations in order to keep a good level of communication encouraging
professional interchange and to support active information exchange. EPA is an
umbrella organisation linking National Psychiatric Associations (NPAs) and is active in
the framework of various European Institutions such as the European Brain Council
(EBC), European Federation of Psychiatric Trainees (EFPT), the Federation of European
Academies of Medicine (FEAM) and the European Union of Medical Specialists (UEMS).
MISSION: To improve psychiatry and mental health care throughout Europe.
ACTIVITIES: EPA accomplishes its mission through the following activities:
 Annual European Congress of Psychiatry
 European Psychiatry journal, published in 8 issues per year, plus supplements
 CME courses, Summer School, Faculty Workshop and other forms of training
under the umbrella of the EPA Academia for Excellence in European Psychiatry
 Early Career Psychiatrists Programme and other projects aiming to give early career
professionals a voice in the evolution of training, research and practice standards
to enable them to take influence on their own future and career progress
 A range of grants and prizes in psychiatric research
 20 Sections, which collect, examine and disseminate information about their
respective disciplines
 Practical guidance and position statements on topics of interest to the mental
health community and beyond
 Initiatives on improving ethical standards of psychiatric care and practice
 Collaborative activities in partnership with international organisations working in
the field of psychiatry and mental health care
4
CONGRESS COMMITTEES (as per June 2012, subject to change)
LOCAL ORGANISING COMMITTEE
Hans-Jürgen Möller, Germany
Philippe Courtet, Montpellier – Chairperson
Michael Musalek, Austria
Frank Bellivier, Paris
Henning Sass, Germany
Michel Benoit, Nice
Danuta Wasserman, Sweden
Amine Benyamina, Villejuif
Gil Zalsman, Israel
Gilles Bertschy, Strasbourg
Zvi Zemishlany, Israel
Jean-Philippe Boulenger, Montpellier
Eric Fakra, Marseille
EXECUTIVE COMMITTEE
Sébastien Guillaume, Montpellier
Patrice Boyer, France - President
Emmanuel Haffen, Besançon
Danuta Wasserman, Sweden - President Elect
Denis Leguay, Les Ponts de Cé
Pierre-Michel Llorca, Clermont Ferrand
Hans-Jürgen Möller, Germany - Past President
Marianne Kastrup, Denmark - Secretary General
Luc Mallet, Paris
Philip Gorwood, France - Treasurer
Emilie Olie, Montpellier
Michael Musalek, Austria - Secretary for Sections
Antoine Pelissolo, Paris
Henning Sass, Germany - Secretary for Education
Dominique Pringuey, Nice
Silvana Galderisi, Italy - Advisor
Philippe Robert, Nice
COMMITTE ON EDUCATION
Florence Thibaut, Rouen
Guillaume Vaiva, Lille
SCIENTIFIC PROGRAMME COMMITTEE
Henning Sass, Germany - Chairperson
Pierre Baumann, Switzerland
Dinesh Bhugra, UK
Danuta Wasserman, Sweden - Chairperson
Patrice Boyer, France - Co-Chairperson
Mariano Bassi, Italy
István Bitter, Hungary
Philippe Courtet, France
Andrea Fiorillo, Italy
Sophia Frangou, UK
Silvana Galderisi, Italy
Philip Gorwood, France
Siegfried Kasper, Austria
Marianne Kastrup, Denmark
Hans-Jürgen Möller, Germany
Michael Musalek, Austria
Andrea Fiorillo, Italy
EPA BOARD
Martina Rojnic-Kuzman, Croatia
Patrice Boyer, France - Chairperson
Nikolina Jovanovic, Croatia (ad interim)
Mariano Bassi, Italy
Julian Beezhold, UK
István Bitter, Hungary
Julio Bobes, Spain
Wolfgang Gaebel, Germany
Philip Gorwood, France
Cécile Hanon, France
Cyril Höschl, Czech Republic
Siegfried Kasper, Austria
Marc H.M. Hermans, Belgium
Christoph Lauber, UK
Jean-Pierre Lépine, France
Amit Malik, UK
Nadja Maric-Bojovic, Serbia
Norman Sartorius, Switzerland
EARLY CAREER PSYCHIATRISTS
Andrea Fiorillo, Italy - Chairperson
Umberto Volpe, Italy - Co-Chairperson
Amit Malik, UK
Alexander Nawka, Czech Republic
BOARD COMMITTEE ON ETHICAL ISSUES
Marianne Kastrup, Denmark - Chairperson
Julian Beezhold, UK
Cécile Hanon, France
Wolfgang Rutz, Sweden
Norman Sartorius, Switzerland
Danuta Wasserman, Sweden
Marianne Kastrup, Denmark
Jean-Pierre Lépine, France
5
EPA Previous Congress Statistics and Demographics
(European Congress of Psychiatry, 3 - 6 March 2012
Prague, Czech Republic)
6
7
8
EPA Previous Congress Sponsors and Exhibitors
(European Congress of Psychiatry, 3 - 6 March 2012
Prague, Czech Republic)
PLATINUM SPONSOR
GOLD SPONSORS
SILVER SPONSORS
9
EXHIBITORS
10
CONGRESS CONTACTS
Organiser & Secretariat
Kenes International
1-3, rue de Chantepoulet
P.O. Box 1726
CH-1211 Geneva 1, Switzerland
Tel: +41 22 908 0488
Fax: +41 22 906 9140
E-mail:
[email protected]
Website: www.epa-congress.org
Please contact with questions
regarding abstract submission,
and general Congress information
Sponsorship and
Exhibition Sales
Ms. Gabriela Scharf
Kenes International
Tel: +41 22 908 0488 ext: 835
Fax:
+41 22 906 9140
Email:
[email protected]
Please contact with any queries
regarding sponsorship and
exhibition opportunities
Registration Manager
Ms. Daniela Wizen
Hotel Accommodation
Ms. Noga Sapir
Kenes International
Tel:
+41 22 908 0488 ext: 533
Fax:
+41 22 906 9140
Email: [email protected]
Please contact regarding
registration
Kenes International
Tel: +41 22 908 0488 ext: 505
Fax:
+41 22 906 9140
Please contact regarding hotel
accommodation
Technical and
Exhibition Department
Technical Manager
Ms. Michal Lelcuk
Kenes International
Tel: +41 22 908 0488 ext:
523
Fax: +41 22 906 9140
Please contact with any
questions regarding technical
support of exhibition (building
or dismantling) & shipments
11
ABSTRACT TOPICS
1 Addictive Behaviours
2
Anxiety Disorders and Somatoform
Disorders
21 Pain
22
Personality and Personality
Disorders
3 Bipolar Disorders
23 Philosophy and Psychiatry
4 Child and Adolescent Psychiatry
24 Posttraumatic Stress Disorder
5 Cognitive Neuroscience
25 Prevention of Mental Disorders
6
Consultation Liaison Psychiatry and
Psychosomatics
7 Cultural Psychiatry
8 Depression
9 Eating Disorders
10 Emergency Psychiatry
11 Epidemiology and Social Psychiatry
12 Ethics and Psychiatry
13 Forensic Psychiatry
14 Genetics & Molecular Neurobiology
15 Geriatric Psychiatry
16 Mental Retardation
17 Neuroimaging
18 Obsessive-Compulsive Disorders
19 Oncopsychiatry
26 Psychoneuroimmunology
27 Psychopathology
28
Psychopharmacology and
Pharmacoeconomics
29
Psychosurgery & Stimulation
Methods (ECT, TMS, VNS, DBS)
30 Psychotherapy
31 Rehabilitation and psychoeducation
32 Schizophrenia
33 Sexual Disorders
34 Sleep Disorders & Stress
35 Suicidology and suicide prevention
36 E-Psychiatry and TeleMental Health
37 Women, Gender and Mental Health
38 Sexual Medicine and Mental Health
20 Others
12
PRELIMINARY TIMETABLE (as per June 2012, subject to change)
Saturday, April 6
13:00-14:30
CME Courses
14:30-15:00
Coffee Break
15:00-16:30
CME Courses (cont.)
16:30-16:45
Break
16:45-18:15
Satellite Symposia
18:15-18:30
Short Break
18:30-19:30
Opening Ceremony
19:30
Welcome Reception
21:00
Early Career Psychiatrists Networking Evening
SUNDAY - TUESDAY, April 7-9
07:00-08:00
Breakfast Meeting
08:00-09:30
Symposia, Workshops, CME Courses, Free Communications, ePosters
09:30-10:00
Coffee Break, Exhibition and Poster Viewing
10:00-11:30
Debate, Symposia, CME Course, EECPP
11:30-11:45
Short Break
11:45-12:30
Plenary Lecture
12:30-14:15
Lunch Break, Exhibition and Poster Viewing
13:15-14:45
Satellite Symposia
14:45-15:00
Short Break
15:00-16:30
State of the Art, Symposia, CME Course, EECPP
16:30-17:00
Coffee Break
17:00-18:30
State of the Art, Symposia, Workshop, CME Course, EECPP
18:30-18:45
Short Break
18:45-20:15
Satellite Symposia (Monday & Tuesday)
13
GENERAL INFORMATION
Venue
Nice - Acropolis
1 Esplanade Kennedy
Nice, Cedex 4
Tel: +33 (0) 4 93 92 83 00
Fax: +33 (0) 4 93 92 82 55
www.nice-acropolis.com
CME Accreditation/Europe Wide Accreditation
An application will be submitted to the European Accreditation Council for Continuing
Medical Education (EACCME) to provide accreditation by the following CME activity for
medical specialists. The EACCME is an institution of the European Union of Medical
Specialists (UEMS): www.uems.net.
Liability and Insurance
The Congress Secretariat and organisers cannot accept liability for personal accidents
or loss of or damage to private property of participants, either during or indirectly
arising from the EPA 2013.
ABOUT NICE
Nice la Belle (Nice the Beautiful), located on the French Riviera, is said to be one of the
oldest human settlements in Europe.
For decades now, the picturesque Nicean surroundings, with its sunny and temperate
climate, attract visitors from around the world seeking inspiration. The clear air and
soft light has been of particular appeal to some of Western culture’s most outstanding
painters and artists, including Marc Chagall, Henri Matisse, Niki de Saint Phalle, Jean
Tinguely and Arman. Their work is commemorated in many of the city’s museums, including Musée Marc Chagall, Musée Matisse, Musée des Beaux-Arts and Musee d'Art
Moderne.
The city’s secret passages leading to narrow pedestrian laneways in the romantic old
town, lingering over the sights and scents of the colorful flower and produce markets.
Exploring the ruins of the ancient Roman city of Cemenelum and the many pearls of
this wonderful city in the French Riviera, promises a mesmerizing stay and wonderful
setting for Networking with colleagues!
14
CATEGORIES OF SPONSORSHIP
SPECIAL REQUESTS
Tailored packages can be arranged to suit your objectives. Please feel free to contact the
Sponsorship and Exhibition Sales Department to discuss your needs.
Sponsors will be given a sponsorship category according to the total amount of
sponsorship (symposia, advertisements, etc.) and exhibition space booked* as follows:
Benefits according to level of Sponsorship:
Level of Sponsorship Complimentary Advertisement in
Registrations
the Exhibitors
Catalogue
Acknowledgements
Platinum Sponsors

10
Inside Full Page

Gold Sponsors
4
Inside Full Page
Silver Sponsors
2
Half page
Sponsor's logo will
appear on the Congress
website with a hyperlink
from this logo to a
website of their choice
Acknowledgement on
Sponsors’ Board on-site
according to
sponsorship level
Contributor
*Exhibitors booking space with a contribution of less than * will be acknowledged as “Exhibitors”
only.
** VAT in France currently at 19,6%, (From October 2012, 21,2%, subject to change)
15
List of Sponsorship Items
Parallel Satellite Symposium (Afternoon)
 Exclusive sponsorship of an Official Satellite Symposium in a Parallel Hall
 Symposium up to 90 minutes long, Programme subject to the approval of the
Scientific Programme Committee
 Permission to use the phrase “Satellite Symposium of EPA 2013” on invitation
 Use of EPA Logo based on guidelines - see on page 29
 Inclusion of Sponsor’s Symposium invitation in the participants’ Congress bags
 Includes hall rental, standard audio/visual equipment, display table
Parallel Satellite Symposium (Evening)
 Exclusive sponsorship of an Official Satellite Symposium in a Parallel Hall
 Symposium up to 90 minutes long, Programme subject to the approval of the
 Permission to use the phrase “Satellite Symposium of EPA 2013” on invitation
 Use of EPA Logo based on guidelines - see on page 29
 Inclusion of Sponsor’s Symposium invitation in the participants’ Congress bags
 Includes hall rental, standard audio/visual equipment, display table
Meet the Professor Breakfast Session
+ Breakfast Catering
A breakfast session, up to 60 minutes long, will be discussed with a small audience of
participants (up to 100). The sponsor will be responsible for the costs associated with
the session and breakfast catering for the participants.
 Opportunity to brand the meeting room
 Inclusion of Sponsor’s Session invitation in the participants’ Congress bags
* These are non-CME sessions that are organised by the companies
themselves and that must be approved by the
16
For the above Satellite Symposia & Meet the Professor Breakfast Session, the following
applies:





The sponsoring company for the Sessions may select speakers and topics.
Special time slots will be designated and will be allocated on a “first come, first served”
basis.
The sponsoring company, in addition to the sponsorship fee, must cover all speakers’
expenses, including registration fees, accommodation and travel expenses. This also
applies in the case where the Sessions’ speakers have already been invited by the
Congress.
All Session Programmes must be submitted for approval by the Scientific Programme
Committee.
In the case where the Scientific Programme Committee does not accept the Session
Programme, each party will be entitled to cancel the booking without paying any
penalty for the cancellation or for any damages caused by the cancellation to the other
party. Accordingly upon such cancellation neither of the parties will have any claims,
demands, suits, towards the other.
Allocation of Session Halls
Determination of Allocation
Allocation of halls will be determined according to level of participation.
Sponsorship levels for EPA 2013 are determined by the total amount spent by each
company including:




Satellite Symposia
Sponsorship items
Advertising
Exhibition Space
Sponsorship Levels are:
Platinum Sponsor
Gold Sponsor
Silver Sponsor
The order of selection is as follows:
Choice of Session Halls:
Platinum Sponsors (from highest to lowest amount)- choose their preferred session
slots first
Gold Sponsors (from highest to lowest amount)– choose their preferred session slots
second
Sponsors (from highest to lowest amount)- choose their preferred session slot third
17
INDIVIDUAL SPONSORSHIP OPPORTUNITIES
Educational Grant In Support of an Accepted Symposium/Workshop
 Existing scientific session accepted or invited by the Scientific Programme
Committee and supported by a grant from the industry.
 Sponsor’s support will be acknowledged in the Final Programme alongside the
session information as “Supported by an Educational Grant from…”
Congress Bags
Sponsor will provide funding for the participants' Congress bags or will have the
opportunity to provide them in kind adding a supporting fee.
 The bags will bear the Sponsor's logo and the Congress logo and the EPA 30th
Anniversary logo
*If provided by a company, the bags will have to be approved by the Congress organiser; it will be the
company’s responsibility to pay the relevant tax, shipping and any other extraneous charges.
Cyber Centre + WiFi in Exhibition Area
There will be a Cyber Centre equipped with workstations where attendees may check
e-mails. Your company’s logo will be prominently displayed. WiFi will be available for
all participants in the Exhibition Area.
 Opportunity to display company logo on screen saver
 Opportunity to display company logo on screen background
 Opportunity to distribute mouse pads from the Cyber Centre
 Opportunity to provide your company’s letterhead for the Cyber Centre’s
printers
Early Career Psychiatrists‘ Lounge (Sole Sponsorship)
Facilities will be made available at the congress centre for Early Career psychiatrists to
review their presentations.
 Sponsor’s name/company logo will appear on all signs for this room
 Opportunity to provide Sponsor’s mouse pad at each workstation
 Opportunity to display Sponsor’s logo on screensavers at each workstation
Congress Webcast (Sole Sponsorship)
Selected sessions from the Congress (subject to Scientific Programme Committee’s
approval) will be recorded and webcasted from the EPA 2013 website to broaden the
educational base of the Congress, allowing those who could not attend all the lectures
to have the opportunity to view lectures in their own time and at their leisure.
 Sponsor’s logo will be displayed on banners promoting the Webcast during the
Congress
 Sponsor’s logo on Webcast pop-up on the EPA 2013 website with link to
Sponsor’s website
18
Research Prizes (5) and Scholarship Programme Winners Award (5)
The Award Ceremony for Research Prizes and Scholarship Programme Winners will
take place during the Congress Opening Ceremony.
The Research Prizes and
Scholarship Programme winners will be chosen by the EPA Selection Committee; for
more details, please check our website announcements on: www.europsy.net or on the
Congress website. The award will consist of travel, registration and accommodation
expenses of the said winners.
 Prize winners will be informed of Supporting Company
 Acknowledgement of the Supporting Company at the Award Ceremony
 Sponsor’s logo with hyperlink on Congress website
 Acknowledgement on Sponsors’ Board on-site
Early Career Psychiatrists’ Fund
In order to encourage the participation of Early Career Psychiatrists, the EPA has
created a special fund for the Early Career doctors. Companies are requested to
contribute €1,000 in addition to their sponsorship/exhibition commitment.
Sponsorship contribution is not limited.
 Acknowledgement in the special list of the Early Career Psychiatrists’ Fund on
the Congress website
Speakers’ Ready Room or designated area
Facilities will be available at the Congress Centre for speakers and abstract presenters
to review their presentations.
 Sponsor’s name/company logo will appear on all signs for this room
 Opportunity to provide Sponsor’s mouse pad at each workstation
 Opportunity to display Sponsor’s logo on screensavers at each workstation
Notepads and Pens
Sponsor will provide Notepads and Pens of environmentally friendly materials and
packaging with company logo to be included in the participants’ Congress bags, along
with Sponsorship fee.
 The Notepads and Pens will bear the Sponsor's name/company logo and will be
distributed in the participants’ Congress bags
Umbrellas
The sponsoring company may provide umbrellas with company logo to be included in
the participants’ bags, along with sponsorship fee.
19
ADVERTISING SPONSORSHIP OPPORTUNITIES
Advertisements are available in the following Congress publications:
Exhibitor and Sponsor Catalogue
This publication will be included in the Congress participants’ bags. The sponsoring
company will be acknowledged by an exclusive advertisement.
Please note that it is the Sponsor’s responsibility to comply with the local
authorities’ regulations, EFPIA (European Federation of Pharmaceuticals
Industries & Associations) www.efpia.org and IFMPA (International Federation of
Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice
on the Promotion of Medicines.
Please Note the Following Services:
Press Room
Press Conference facilities will be made available upon request. Reservations are
confirmed on a "first come, first served" basis. For further information and bookings,
please contact the secretariat at [email protected]
20
BOOKING PROCEDURES
Application for Sponsorship/ Exhibition
Application for Sponsorship/ Exhibition must be made in writing with a complete
booking form to:
Ms. Gabriela Scharf
EPA 2013
Kenes International
1-3 Rue de Chantepoulet
PO Box 1726, CH-1211, Geneva 1
Switzerland
Tel: +41 22 908 0488 ext. 835
Fax: +41 22 906 9140
E-mail: [email protected]
Sponsorship
Once a Sponsorship Booking Form is received a Sponsorship Agreement will be sent to
you for signature with an accompanying invoice. This Agreement should be signed and
returned with a 60% deposit payment to the Sponsorship Office. Upon receipt of the
Sponsorship Booking Form the Organiser will reserve the items listed in it.
Exhibition
Once an Exhibition Booking Form is received an Exhibition Confirmation will be sent
to you with an accompanying invoice for 60% deposit payment. Upon receipt of the
Exhibition Booking Form the Organiser will reserve the booth listed in it.
Acknowledgments
Please note that all Sponsors will be acknowledged in the Final Programme and in the
call for papers, on acknowledgement boards at the Congress and on the Congress
website. Please forward your company logo (in eps 300dpi format) in both black and
white and color versions to [email protected].
Sponsorship Terms & Conditions
Terms and Conditions of Sponsorship are included in this Prospectus and will be
included in the Sponsorship agreement.
21
PAYMENT INFORMATION
TERMS OF PAYMENT
60% upon receipt of the sponsorship agreement and first invoice
40% by September, 2012.
(After September 2012 full payment is due upon booking)
All payments must be received one month before the start date of the Congress.
Should the Sponsor fail to complete payments prior to the commencement of the
Congress, the Organiser will be entitled to cancel the reservation while cancellation will
be subject to cancellation fees as determined below.
PAYMENT METHODS
Option 1: Payment by check.
Please make checks payable to: 21st EPA European Congress of Psychiatry
Option 2:
Payment by Bank Transfer. Please make drafts payable to:
Kenes International Organisers of Congresses Ltd
EPA 2013 Congress, France
Bank Account: Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account No: 693980-52-434
Swift: CRESCHZZ80A
Clearing: 4835
IBAN : CH91 0483 5069 3980 5243 4
Bank charges are the responsibility of the payee .
CANCELLATION / REDUCTION POLICY
Cancellation or reduction of sponsorship items must be made in writing to the
Industry and Liaison Sales Associate (Contact information can be found in the
“General Information” Section, above.)
The organisers shall retain:
 10% of the agreed package amount if the cancellation / reduction is
made before 15 July 2012, inclusive
made between 16 July 2012 – 3 November 2012, inclusive
made after 4 November 2012 inclusive
22
SPONSORSHIP BOOKING FORM
Please complete all details and send to:
21st EPA European Congress of Psychiatry
Gabriela Scharf
Kenes International, 1-3 Rue de Chantepoulet, CH 1211 Geneva 1, Switzerland
Tel: +41 22 908 0488 ext: 835
Fax: +41 22 906 9140
CONTACT NAME: ..........................................................................................................
COMPANY NAME (as to appear in all Congress publications): ..........................................
ADDRESS: ....................................................CITY: .....................................................
POST / ZIP CODE: ........................................COUNRTY: .............................................
TELEPHONE: ................................................FAX: ......................................................
EMAIL: ..........................................................WEBSITE: ..............................................
VAT NUMBER: ...............................................
I would like to book the following Sponsorship Items:
Sponsorship Item
Please Tick
below
Parallel Satellite Symposium
(Afternoon)
Parallel Satellite Symposium (Evening)
Meet the Professor Breakfast Session
Educational Grant in Support of
Accepted Symposium / Workshop
Congress Bags - Sole Sponsorship
Cyber Centre + WIFI
Early Career Lounge - Sole
Sponsorship
Congress Webcast - Sole Sponsorship
Research Prizes And Scholarship
Programme Winners Award
Early Career Psychiatrists’ Fund
Speakers’ Ready Room or designated
area
Notepads & Pens
Umbrellas
Advertisement in the Exhibitor and
Sponsor Catalogue –
(Back Page /Inside Front/Inside
Back/Inside Page)
Total Amount (please complete)
*VAT in France currently at 19.60%, (from October 2012, 21,2%, subject to change)
Provisional Booking – The item will be released if not confirmed within 14 days
Please call me to discuss our sponsorship package
Please send me a sponsorship contract and first 60% deposit invoice
Signature .................................................. Date ..........................................................
23
EXHIBITION INFORMATION
The commercial/technical exhibition will be held in Nice - Acropolis
The floor plan will be designed to maximise exhibitor’s exposure to the delegates.
The Exhibition Floor Plan will be posted online shortly. In the meantime, as companies
are expressing an interest in securing their preferred exhibition spaces, we are pleased
to receive your preliminary bookings. All spaces will then be allocated based on the
confirmed reservations received, on a first come, first served basis.
SPACE ONLY RENTAL (Minimum of 12 sqm)
The price for space only is € 525 + (VAT*). This includes:

Refreshments and lunch for registered exhibitors

Exhibitor’s badges



100 word company / product profile in the Exhibitor's Guide
Cleaning of public areas and gangways
Invitation to the Welcome Reception for registered exhibitors
SHELL SCHEME RENTAL
The price for Shell Scheme is € 575 + (VAT*). This includes:
 Refreshments and lunch for registered exhibitors



Exhibitor’s badges
Shell scheme frame, basic lighting
Fascia panel with standard lettering

100 word company / product profile in the Exhibitor’s Guide


Cleaning of public areas and gangways
Invitation to the Welcome Reception for registered exhibitors
ADDITIONAL BENEFITS:
When you exhibit your company will receive the following additional benefits:
 Listing as an Exhibitor on the Website prior to the Congress with link to the
Company website
 Listing and profile in the Exhibitor’s Guide
 Logo on Congress Website
 Company name on Exhibition signage during Congress
**Please note: Space only / shell scheme rental does not include any furniture, electrical usage
or stand cleaning. All these services and others will be available to order in the Exhibitor’s
Technical Manual.
24
ALLOCATION OF EXHIBITION SPACE
Space Allocation will be made on a “first come, first served" basis. A completed
Exhibition Booking Form and Contract should be faxed / emailed to ensure
reservation of a desired location. Upon receipt of the Exhibition Booking Form and
Contract, space will be confirmed and an invoice will be mailed. Please note that three
choices should be clearly indicated on the application form. Space allocations will be
made in the order in which confirmed application forms with payment are received.
EXHIBITOR REGISTRATION
All exhibitors are required to be registered and will receive a badge displaying the
exhibiting company name. Two exhibitor badges will be given for the first 9 sqm
booked and one additional for each 9 sqm after. Any additional exhibitors will be
charged an exhibitor registration fee of TBA. Companies can purchase a maximum
number of exhibitor registrations as follows:
Booths of up to 60 sqm – 15 exhibitor registrations
Booths larger than 60 sqm – 25 exhibitor registrations
Exhibitor registrations allow access to the exhibition area only and shall be used by
company staff only.
An exhibitor registration form will be included in the Exhibitor’s Technical Manual.
EXHIBITOR’S TECHNICAL MANUAL
An Exhibitor’s Technical Manual outlining all technical aspects of exhibiting will be
circulated 3 months prior to the Congress. It will include the following:
 Technical details about the Venue
 Final exhibition details and information
 Contractor details
 Services available to exhibitors and order forms
SITE INSPECTIONS
Exhibitors and Sponsors are free to visit the Congress venue at their convenience.
Please contact the venue directly to arrange this. Contact information can be found in
the “General Information” Section.
EXHIBITOR PROFILE
Upon receipt of the booking form, you will be asked to please upload a 100-word
Exhibitor Company/Product profile to a provided link. This will be published in the
list of exhibitors in the Final Programme.
EXHIBITION TERMS & CONDITIONS
The Terms and Conditions of exhibiting are included in this Prospectus. Please note
that signing of the Exhibition Booking Form and Contract indicates acceptance of
these Terms and Conditions. The Exhibition Booking Form will be held as a valid
liable contract, by which both parties will be bound.
25
EXHIBITION FLOOR PLAN
26
EXHIBITION BOOKING FORM AND CONTRACT
Please note that all acknowledgements of your company and listing of company name and
address will be generated from the following information. Please complete and send to:
21st EPA European Congress of Psychiatry
Gabriela Scharf
Kenes International, 1-3 Rue de Chantepoulet, CH 1211 Geneva 1, Switzerland
Tel: +41 22 908 0488 ext: 835 Fax: +41 22 906 9140
CONTACT NAME: ..........................................................................................................
COMPANY NAME (as to appear in all Congress publications): ..........................................
ADDRESS: ....................................................CITY: .....................................................
POST / ZIP CODE: ........................................COUNRTY: .............................................
TELEPHONE: ................................................FAX: ......................................................
EMAIL: ..........................................................WEBSITE: ..............................................
VAT NUMBER: ...............................................
WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY / SHELL SCHEME SPACE
Choice
Stand
Space Only/ Shell
No. of Square Metres
Total Price
No
Scheme
1st Choice
Є
2nd Choice
Є
3rd Choice
Є
VAT in France currently at 19,60%, (from October 2012, 21,2%, subject to change)
** Please ensure that your VAT number appears on the booking form & contract
Special notes: Please indicate if your stand must be located adjacent to or opposite the
following companies, or if special configuration is needed ....................................................
Provisional Booking – The booth will be released if not confirmed within 14 days
Payment has been made by cheque/transfer, please forward me final confirmation and
invoice
Please send me a first deposit invoice for 60% of the total amount due
SIGNATURE: ................................................. DATE ....................................................
We accept the contract terms and conditions (listed in this Sponsorship and Exhibition
Prospectus) and agree to abide by the Guidelines for Industry Participation for the
Congress. I am authorised to sign this form on behalf of the applicant/Company.
27
VAT INFORMATION
VAT (Subject to Change)
All Sponsorship prices are exclusive of VAT, and are subject to VAT at the local rate
which will be added to the invoice.
Where applicable VAT fees can be claimed through:
Mr. Richard Asquith
TH/IF VAT Services Managing Director
+44 (0) 870 067 8881 Work
+44 (0) 79 777 23645 mobile
[email protected]
Dolphin House’ 2-5 Manchester Street
Brighton BN2 1TF, United Kingdom
**The above informative details are indicated for your convenience and do not imply
any responsibility on part of the organiser**
** Please ensure that your VAT number appears on the booking form & contract**
28
EPA LOGO GUIDELINES
Guidelines for the Use of EPA Corporate Identity for Events or Publications Not Organised
Directly By the EPA.
The EPA (European Psychiatric Association) and the European Congress of Psychiatry names,
logos and corporate identity reflects the credibility of and is the sole intellectual property of the
EPA. In general, these logos, names, abbreviations or whatever symbols of corporate identity of
the EPA and the European Congress of Psychiatry MAY NOT be used by any organisation or
individual other than the EPA.
This also applies to activities organised concurrent with or at EPA Congresses/events and
which are not organised by the EPA Scientific Programme Committee or subject to the full
scientific and other reviews of the EPA Congress Scientific Programme Committee.
However, special permission will be granted for sponsors and for scientific activities organised
by approved external parties at EPA Congresses and events, such as for approved satellite
symposia, under the following conditions:
An application must be made to the EPA administration via the Congress organiser (address,
email etc) preferably at the same time as the submission of the scientific contents/Programme
of the satellite symposium.
Written consent must be obtained by 6 October 2012.
The application must:
Indicate the nature of the printed matter / document such as an invitation, flyer, poster or
whatever
Indicate for which activity it is intended (if for a scientific session the Programme /contents
should be attached)
Contain an electronic graphic version of each document, poster, invitation or whatever that
intends to display the logo/ EPA identity. A draft submission may be submitted for first review,
but a final graphic version is required to obtain EPA approval.
The EPA name, logo etc should not be the principal visual identity of the document, and should
not exceed 5% of the surface of any one page or surface. The discretion of the EPA will apply.
Any non EPA event for which such logo/name use is requested must be a bona fide scientific
event, and does not include social events.
The EPA and the European Congress of Psychiatry branding or logos may not be used on
letterheads.
The documents displaying the EPA and the European Congress of Psychiatry logo/identity may
not create the visual impression of being principally organised by the EPA. The actual
organiser/sponsor must be clearly stated.
Please contact the EPA administration [email protected] for further information, we will be glad
to assist you or discuss special situations not covered in these guidelines.
29
TERMS AND CONDITIONS
These terms are the contractual agreement between the Organiser
and the Exhibiting / Sponsoring Firm (Exhibitor/s / Sponsor/s).
APPLICATION TO PARTICIPATE
Application to participate will be considered only if submitted on
the appropriate forms, duly completed. Registration will be
confirmed insofar as space is available. Applicants will be informed
in writing of the acceptance or refusal of their application. In case of
refusal, all payments shall be fully refunded. In case of acceptance
Sponsors/Exhibitor will be bound by the Terms and Conditions
listed in the prospectus and/or contractual agreement.
OBLIGATIONS AND RIGHTS OF THE EXHIBITOR/SPONSOR
Registration implies full acceptance by the Exhibitors/Sponsors of
the exhibition / sponsorship regulations. Any infringement of these
regulations may lead to immediate withdrawal of the right to
participate in the Congress without compensation or refund of
sums already paid, and without prejudice to the Exhibitor/Sponsor.
By submitting an application to participate, the Exhibitor /Sponsor
make a final and irrevocable commitment to occupy the space
/items allocated and to maintain his/her installation until the date
and time fixed for closure of the event.
The Exhibitor/Sponsor may only present on his/her stand or space
the materials, products or services described in the application to
participate.
No advertising on behalf of firms not exhibiting is permitted in any
form whatsoever. Transfer or sub-letting of all or part of the
allocated spaces is prohibited.
OBLIGATION AND RIGHTS OF ORGANISER
The Organiser undertakes to allocate exhibition space/sponsorship
items space as far as possible on the basis of the preference
expressed by applicants. Application will be considered in order of
receipt of application forms accompanied by payment.
The Organiser reserves the right, in case of absolute necessity, to
modify the positioning of stands, with no obligation to provide
compensation to Exhibitors/Sponsors. The Organiser reserves the
right to offer to a different firm any stand, space or sponsorship
item that has not been occupied by the event of the opening of the
Congress, with no obligation to provide compensation to the
defaulting Exhibitor / Sponsor.
All exhibits are to be displayed so as to avoid blocking aisles,
obstructing adjoining booths, damaging the premises or the leased
equipment. Exhibitors are kindly requested to allow sufficient seethrough areas, which ensure clear views of surrounding exhibits.
In standard booths, height is restricted to 246cm. Exhibitors are
responsible for the cost and execution of the design, installation
and delivery of their display to (and its removal from) the exhibition
site.
Flammable materials are not to be used. Equipment displayed or
demonstrated must be installed with strict adherence to safety
measures.
Exhibitors undertake to observe the timetable designated for
completion of their display before the exhibition opening and its
dismantling at the close of the exhibition. No dismantling or
packing of the display before the designated hour. It is the
Exhibitor’s responsibility to pack and remove or consign for
shipment all items of value prior to leaving their exhibit
unattended, otherwise the Organiser will arrange for their removal
at the Exhibitor’s risk and expenses.
Exhibitors are obliged to ensure that their stands are permanently
staffed during the exhibition opening hours.
Payment is to be made in accordance with the conditions of
payment listed in the prospectus.
Should the Exhibitor /Sponsor fail to make a payment on time, the
Organiser is entitled to terminate the contract, withdraw
confirmation of acceptance, make other arrangements for the
stand/ sponsorship items or seek compensation for non-fulfilment
of contract.
Participation by Exhibitors/Sponsors is dependent upon
compliance with all rules, regulations and conditions stated herein.
Access to the exhibition is authorised on presentation of a badge
issued by the Organiser. Exhibitor’s badges will not be mailed in
advance and may be collected from the Exhibition Manager’s desk.
Liability Insurance
The Organiser ensures daily cleaning of the aisles. Exhibitors
/Sponsors are responsible for the cleaning of their stands.
The provision of refreshments for the participants by Exhibitors is
only permitted if the catering regulations of the exhibition building
concerned are observed.
Equipment and all related display materials installed by Exhibitors
/ Sponsors are not insured by the Organiser, and the Organiser
under no circumstances will be liable for any loss, damage or
destruction caused to equipment, goods or property belonging to
Exhibitors / Sponsors. The Exhibitor / Sponsor agrees to be
responsible for his property and person and for the property and
persons of his employees and agents and for any third party who
may visit his space through full and comprehensive insurance, and
shall hold harmless the Organiser for any and all damage claims
arising from theft and those perils usually covered by a fire and
extended-coverage policy.
Exhibition areas and fittings made available to Exhibitors must be
handed back in their original condition. In case of damage or loss
of equipment provided, or damage to areas occupied, repair and
replacement will be charged to the Exhibitor.
Any special decoration or fittings must be submitted to the
Organiser for prior authorisation.
Advertising panels and display are not permitted outside the
exhibition areas allotted to Exhibitors.
The Organiser will not approve stands, which do not comply with
the accepted standards, until the necessary changes have been
made.
Exhibition Regulations
The Exhibition Manager, acting under direction of the Organising
Committee, has the final decision as to the acceptability of displays.
Exhibitors are not to share with others any space allotted to them
without prior written consent by the Exhibition Manager.
The Organiser reserves the right to alter the general layout or limit
the space allotted to each Exhibitor / Sponsor, postpone the
exhibition or transfer it to another site if unforeseen circumstances
warrant such action. Should any contingency prevent the holding of
the exhibition, the Organiser will not be held liable for expenses
incurred other than the cost of exhibit space rental fees.
Code of Practice
It is the Exhibitor’s / Sponsor’s responsibility to comply with the
local authority’s regulations, EFPIA (European Federation of
Pharmaceuticals Industries & Associations) www.efpia.org and
IFMPA (International Federation of Pharmaceutical Manufacturers
& Associations) www.ifpma.org Code of Practice on the Promotion of
Medicines. Failure to comply with these regulations may not be
used as a ground to declare the contract void. Failure to comply
with the Rules and Regulations will not expose the Organiser to any
suits, demands by the Sponsors/Exhibitor/any third party.
30

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