PhysR 09 01 15 MEETING

LENAWEE COUNTY ADMINISTRATOR’S OFFICE
Martin D. Marshall
County Administrator
301 N. Main Street ~ Adrian, MI 49221
www.lenawee.mi.us
Telephone: (517) 264-4508
Fax: (517) 264-4512
PHYSICAL RESOURCES COMMITTEE
Commissioners Cletus Smith, Ralph Tillotson, and Jim Driskill
AGENDA
TUESDAY, SEPTEMBER 1, 2015 ~ 10:00 A.M.
OLD COURTHOUSE ~ COMMITTEE ROOM
1)
Approve minutes of August 3, 2015 meeting
2)
Finance Report
* 3)
4)
5)
6)
Maintenance Department Report
• Judicial & Physical Resources - Parking lot crack fill/seal coating
Drain Commission Report
Updates & Other Business
• October meeting
• Sheriff’s Building Review
Adjournment
Capital Fund - Building & Site Division
August 27, 2015
Proj #
DESCRIPTION
BUDGET
PTD
BALANCE
REVENUE PROJECTS
BS1501
BS1503
QUARTERLY APPROPRIATION
113 W. FRONT STREET
(200,000.00)
-
(150,000.00)
(605,520.77)
(50,000.00)
605,520.77
(200,000.00)
(755,520.77)
555,520.77
17,095.00
45,000.00
14,825.00
34,000.00
24,000.00
17,030.28
33,804.52
617,351.55
18.50
-
64.72
11,195.48
14,825.00
33,981.50
24,000.00
134,920.00
668,204.85
60,066.70
(65,080.00)
(87,315.92)
615,587.47
EXPENSE PROJECTS
BS1415
BS1502
BS1503
BS1507
BS1508
BS1509
JUD BLDG PROX READERS
CIR/DISTRICT JUDG & CIVIL DIV FURN/REMODEL
113 W. FRONT STREET
PHS RES BLDG - MORTAR REPAIR/SEALING
OCH PARKING LOT
JUD BLDG REPLACE CARPETING
Reccommending to close
Standing of Capital Fund: Building and Site Division as of 8/27/15
Beginning fund balance:
2015 revenues:
2015 expenses:
Current fund balance
287,827.70
763,272.46
682,370.97
368,729.19
Action R
Reque
est Fo
orm
To: Physical Resourrces Comm
mittee
DATE:
AUGU
UST 27, 201
15
www.lenawee.m
mi.us
FROM:
Eric
ca Raymond, Finance
e
Coo
ordinator
DEPT:
Adm
ministratorr’s Office
1) DESCRIP
PTION OF
REQUEST
To go be
efore the Co
ommittee at the meetingg set for
DATE:
SEPTEMBER
R 1, 2015
Request
R
to close the following projects (h
highlighted
d on the P
PR
finance
fi
rep
port):
BS1415
B
Amount Req
quested:
n/a
n
Account Number:
N
n/a
n
List Attachments:
Finance
F
Repo
ort
Request Sub
bmitted by:
E. Raymo
ond
Upcoming agen
nda items shall be reported to
t the Administtrator at least seven (7) dayss prior to the m
meeting.
All supporting information sh
hall be submittted to the Administrator’s Offfice no later th
han 3:30 pm t he day preced
ding the
meeting, or by
y noon on the day
d of schedule
ed evening mee
etings.
Exceptions ma
ay only be apprroved by the Ch
hairperson, or in his/her abse
ence, the Vice Chairperson o
of that Committtee.
LENAWEE COUNTY PHYSICAL RESOURCES COMMITTEE
Buildings and Grounds Report for 7/26/15 - 8/22/15
September 1, 2015 Meeting Date
# of Work
Orders
Hrs:Min
JAIL
117
206:50
Honeywell monitoring equipment installed.
SHERIFF
22
115:05
AMS quoting minisplit or PI for training room unit replacement.
PIFER
9
26:30
Plumbing repair boiler room.
JUDICIAL
67
502:10
Awaiting carpet replacement schedule from Morey's
Pit pump issues.
ROBERTSON
BLDG
9
26:10
Server room ac preventative maintenance.
OLD
COURTHOUSE
36
149:45
Lot project to begin/completed this month.
Honeywell monitoring equipment installed.
PHYSICAL
RESOURCES
89
170:45
Mortar joint repair/sealing of exterior ongoing.
MAPLE DRAIN
4
12:35
South west corner of north property tree removal.
Quoting storage area blocks.
RECYCLE
CENTER (DOS)
5
13:30
COMPLEX
33
86:15
ARF sealcoat/crack fill Judicial complex.
Salt barn repairs completed.
Honeywell to scope additional areas of savings/needs.
HUMAN SERVICE
BLDG
135
672:45
Dumpster fence/crete has been installed awaiting slats/light.
Awaiting Adrian Communications completion of building speaker
system.
Building
BLDGS & GRNDS
COMMUNITY
SERVICE
Ongoing/Upcoming Concerns
Continued employees from Goodwill for job experience.
22:25
Landscaping, equipment & shop cleaning.
Action Request Form
To: Physical Resources Committee
_________________________________
DATE:
AUGUST 25, 2015
www.lenawee.mi.us
FROM:
Tim Mehan
DEPT:
Buildings & Grounds
1) DESCRIPTION OF
REQUEST
Amount Requested:
To go before the Committee at the meeting set for
DATE:
SEPTEMBER 1, 2015
CRACK FILL & SEAL COAT JUDICIAL COMPLEX AND PHYSICAL RESOURCES LOTS.
$14,500.00
Account Number:
401.901.853-930
List Attachments:
AREA DIAGRAM, SLUSARSKI AND K&B QUOTES. RECOMMEND K&B
Request Submitted by:
Upcoming agenda items shall be reported to the Administrator at least seven (7) days prior to the meeting.
All supporting information shall be submitted to the Administrator’s Office no later than 3:30 pm the day preceding the
meeting, or by noon on the day of scheduled evening meetings.
Exceptions may only be approved by the Chairperson, or in his/her absence, the Vice Chairperson of that Committee.
Request reviewed and is to be placed on the agenda: _________________________________________________________________________
Martin D. Marshall, Administrator
Date
Estimate
1451 Benner Hwy.
Clayton, MI 49235
(517)264-2541
[email protected]
www.kbasphaltsealcoating.com
ADDRESS
SHIP TO
Lenawee County Drain Commission
320 Springbrook Ave.
Adrian, MI 49221
Drain Commission & Maintenance Lot
ESTIMATE #
DATE
10359
08/04/2015
SALES REP
RW
DESCRIPTION
QTY
AMOUNT
CRACK FILL
Crack Fill - All cracks 1/4" and larger to be mechanically cleaned with compressed air and
filled with 3405 Right Pointe hot rubber. "SPIDERWEB" AREAS NOT INCLUDED
800
320.00
21,645
1,515.15
800
120.00
2
20.00
SC2
Trim grass away from sides; treat oil spots with oil spot primer as needed. SealcoatingApply 2 coats of Seal Pave coal tar emulsion sealer (RP-355E) with 3% Tarmax latex
additive to asphalt. Sealer contains 3-5 lbs. of sand per gallon.
STR-OTHER
Striping of lot
ST-HANDICAP
Stencil-Handicap
K and B Asphalt Sealcoating Inc.,& Osseo Asphalt are now merged as one
company. Both companies will make any and all efforts necessary to match
any qualified competitors price.
Accepted By
TOTAL
Accepted Date
$1,975.15
Estimate
1451 Benner Hwy.
Clayton, MI 49235
(517)264-2541
[email protected]
www.kbasphaltsealcoating.com
ADDRESS
SHIP TO
Lenawee County Drain Commission
320 Springbrook Ave.
Adrian, MI 49221
Court House
ESTIMATE #
DATE
10360
08/04/2015
SALES REP
RW
DESCRIPTION
QTY
AMOUNT
7,500
3,000.00
116,000
8,120.00
6,970
1,045.50
ST-ARROW
Stencil-Arrows
4
40.00
ST-HANDICAP
Stencil-Handicap
7
70.00
ST-NOPARK
Stencil-No Parking
2
20.00
12
120.00
CRACK FILL
Crack Fill - All cracks 1/4" and larger to be mechanically cleaned with compressed air and
filled with 3405 Right Pointe hot rubber. "SPIDERWEB" AREAS NOT INCLUDED.
PLEASE NOTE: This does not include the back lots.
SC2
Trim grass away from sides; treat oil spots with oil spot primer as needed. SealcoatingApply 2 coats of Seal Pave coal tar emulsion sealer (RP-355E) with 3% Tarmax latex
additive to asphalt. Sealer contains 3-5 lbs. of sand per gallon.
STR-OTHER
Striping of lot
ST-RESERVED
RESERVED
K and B Asphalt Sealcoating Inc.,& Osseo Asphalt are now merged as one
company. Both companies will make any and all efforts necessary to match
any qualified competitors price.
TOTAL
$12,415.50