BOARD OF EDUCATION WAYNE TOWNSHIP PUBLIC SCHOOLS

Transcription

Regular Meeting Minutes April 9, 2015
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BOARD OF EDUCATION
WAYNE TOWNSHIP PUBLIC SCHOOLS
WAYNE, NEW JERSEY
REGULAR BOARD MEETING
April 9, 2015
The Regular Meeting of the Wayne Township Board of Education was held on Thursday, April 9,
2015 in the Large Conference Room at the Wayne Township Board of Education at 50 Nellis
Drive, Wayne, New Jersey 07470. The meeting was scheduled to begin at 6:00 p.m. pursuant
to the terms of the Sunshine Law.
The meeting was called to order at 6:20 p.m. by Mrs. Eileen Albanese, Board President.
Reading of "Sunshine Law" Statement
Adequate notice of this Regular and Executive Meeting, setting forth
time, date and location, has been provided in accordance with the
requirements of the Open Public Meetings Act on January 9, 2015 by:
Prominently posting a copy on the bulletin board in the lobby of the
offices of the Board of Education, which is a public place reserved for
such announcements, transmitting a copy of this notice to The
Record, The Wayne Today, and the Municipal Clerk.
Roll Call
PRESENT: Eileen Albanese, Mitch Badiner, Michael Bubba, Robert Ceberio, Catherine Kazan,
Allan Mordkoff, Donald Pavlak, Christian Smith.
ABSENT: Kim Essen
ALSO PRESENT: Dr. Mark Toback, Superintendent, Michael Ben-David, Assistant
Superintendent, Juanita A. Petty, RSBA, SFO, Business Administrator/Board Secretary, and
Isabel Machado, Board General Counsel.
A motion was made to convene into Executive Session at 6:20 p.m. for the purpose of personnel,
negotiations, and legal matters.
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Approval to Convene into Executive Session
- RECOMMENDED ACTION:
WHEREAS, the Wayne Township Board of Education (hereinafter referred
to as the "Board") from time to time must convene into Executive Session to
discuss confidential matters including but not limited to personnel issues,
legal matters, student issues and labor negotiations.
X-15-01
-Approved-
WHEREAS, THE Board has on its agenda for the meeting being held on
April 9, 2015 on issues relating to personnel, negotiations, property, and
legal matters which must be discussed in a confidential closed session.
NOW THEREFORE BE IT RESOLVED, the Board shall move into
Executive Session to discuss the above referenced matter.
BE IT FURTHER RESOLVED, that the minutes of the executive session will
provide as much information as possible without violating any applicable
privilege or confidentiality so that the public can understand what was
discussed and when available what the Board decision was.
BE IT FURTHER RESOLVED, that the minutes of the executive session will
be released to the public in an appropriately redacted form within a
reasonable period of time.
BE IT FURTHER RESOLVED, that the redacted portion of the executive
session minutes will not be released until such time as the privilege or
confidentiality is no longer applicable.
Reconvene
The Executive Session of the Wayne Board of Education Regular
Meeting of April 9, 2015 was convened in the Conference Room of the
Wayne Board of Education, 50 Nellis Drive, Wayne, NJ 07470.
The Statement of Compliance setting forth time, date and location was
read in accordance with the requirements of the Open Public Meetings
Act and the roll call was taken. The meeting was recessed and is now
being reconvened.
The Board reconvened at 8:00 p.m. in the Wayne Township Board Office, 50 Nellis Drive,
Wayne, New Jersey. Mrs. Eileen Albanese, Board President, advised that the Board had been
meeting in Executive Session for the purpose of discussing negotiations, personnel, and legal
matters. Information regarding these matters will be made public, if and when appropriate.
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Regular Meeting Minutes April S, 2015
PRESENT: Eileen Albanese, Mitch Badiner, Michael Bubba, Robert Ceberio, Catherine Kazan,
Allan Mordkoff, Donald Pavlak, Christian Smith.
ABSENT: Kim Essen
ALSO PRESENT: Dr. Mark Toback, Superintendent, Michael Ben-David, Assistant
Superintendent, Juanita A. Petty, RSBA, SFO, Business Administrator/Board Secretary, and
Isabel Machado, Board General Counsel, 1 Administrator and Staff participating in the
presentation and approximately 6 members of the public.
F LAG SALUTE
MOMENT OF SILENCE
Mrs. Eileen Albanese, Board President asked that for the moment of silence we do so in memory
of Lily LaRue Anderson. Lily was a Ryerson Elementary student who had lost her fight after a
long illness. Our thoughts and prayers are with her, her family, her Ryerson family and all who
held her dear in their hearts. The Wayne School District staff, students and parents have all
been asked to wear pink tomorrow, to honor, remember and to celebrate Lily LaRue Anderson.
Now we will start our flag salute with a moment of silence ....
A motion to adjourn for a short recess.
Motion: To Approve, Moved by Board Member MICHAEL B U BBA, Seconded by Board Member
MITCH BADINER. Passed. 8-0-0. Board Members voting Aye: ALBANESE, BADINER, BUBBA,
CEBERIO, KAZAN, MORDKOFF, PAVLAK, SMITH. Board Members Absent: ESSEN.
The Board motioned to reconvened at 8:12 p.m. back into public session, with all members in
attendance except Mrs. Essen.
Recognition Program
None.
Dr. Toback introduced Assistant Superintendent Michael Ben-David and the Assistant Principals,
Dawn Auerbach and Lydia Cooper to give a presentation regarding the new Math program.
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MATH PROGRAM EVALUATION
Presented by: Michael Ben-David, Assistant Superintendent,
Dawn Auerbach and Lydia Cooper, Assistant Principals
After the presentation, Board Member Mitch Badiner left at 8:30 p.m.
Board Comments:
Mr. Smith - questioned whether their is a level of creativity for teachers within this model? Mrs.
Auerbach responded, yes.
Mrs. Kazan - asked if there was enough time in the half day kindergarten program for this new
program? Mrs. Cooper - yes, but full day would make it easier.
Board members thanked the Committee for their work.
Dr. Toback - noted this major step moving forward for the math program.
Administrative Summary Report
Good Evening!
It is difficult to believe, but we are quickly coming to the end of the school year and next week,
we will start the 4th marking period . . .and we have many events taking place in the district.
Autism is the fastest growing developmental disability in the U nited States, affecting more than
three million people across all ethnic and socioeconomic groups. In New Jersey, it touches about
1 in 45 children.
April is Autism Awareness Month, which is intended to focus on educating school districts and
the public about the nature of the disorder, ways to diagnose it, and to make available
information on programs and services.
In our school district, we are recognizing Autism Awareness Month in a number of ways.
To commemorate this important initiative, students and staff throughout the district have been
presented with key facts about Autism in order to foster a greater collective awareness.
One specific example of our efforts can be seen in the Students Teaching and Reaching
Students (STARS) program at Wayne Hills high school, which has organized a family friendly
movie screening for STARS students and staff throughout the district. This event is free of
charge and will be held in the Wayne Hills auditorium this evening, with many guests anticipated
to be in attendance. Students will be selling refreshments such as popcorn and soft drinks during
the movie. In addition, awareness ribbons, tab bracelets and chocolate butterflies will also be
available for purchase with all proceeds going to the Wayne Hills
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STARS Program and United by
Autism.
The Wayne Township Public School District will "Light it Up Blue" on April 30th by wearing
something colored blue in recognition of Autism Awareness.
To ensure proper follow through, a district-wide analysis is currently underway to determine what
resources and/or additional supportive services should be allocated to ensure students continue
making steady progress in this area.
We are happy to report that the school district is working to achieve Sustainable Jersey for
Schools certification. The certification advances and supports sustainable practices in schools
and is a road map for schools to pursue energy savings and go green initiatives. This is a
process we will be undergoing starting now and over the course of the next year.
I am happy to report that there is a very exciting project taking place at Lafayette School where
the hallways are being improved with a series of school pride murals.
I am very excited about the presentation this evening regarding the work of the Math Committee
and I would like to thank all of the committee members for the outstanding effort put forth . . . Mr.
Ben-David will be making this presentation.
The spring sports teams are fully involved in their schedules and they have good numbers at
both high schools. I am happy to report that the new softball complex for Wayne Valley opened
on May 2.
A reminder to all parents that Mayor Vergano will once again be sponsoring the Wayne
Community Forum on April 20. This is an excellent partnership between the Mayor's Office, law
enforcement and the BOE and we look forward to a great discussion with parents and students
starting at 7PM.
HIB REPORT
Since my last report there were 8 cases of alleged HIB and after investigation, there was one
actual case deemed to be H I B .
BUDGET DISCUSSION REGARDING USE OF BANKED CAP FOR THE
2015/2016 BUDGET
Eileen Albanese - we are open for discussion.
Christian Smith - in regard to use of banked cap and how the monies are appropriated. We
know there are 3 roofs, 2 PA systems that have been discussed in the current use. That is
understandable, no problem there, but when it comes to the additional bank money that is left to
be appropriated across different uses, before, in the same discussion and I mentioned it in the
last meeting the PCIA lease agreement. As it stands I think that line item stands at 1.7 million
for the current year. I would like to see if there is ways, working together where we can reduce
that.
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Cathy Kazan - are we going to have any future budget meetings to continue discussion because
I know that we are awaiting a decision on whether or not we can submit the referendum, and that
is yet to be concluded.
Mrs. Petty - I think the consensus is that even if we are to move forward with any components in
the budget that may be part of the referendum, we would not go through the exercise of trying to
change the project applications with the State because it would be too long of a process in order
for us to move through it. The easier thing would be to put the referendum back out the way it
was with the understand that any of the components that we've done for example the 2 PA
systems that we are looking at are the critical need would not be done and any funds left over
from that would then just go back to immediate repayment of that bond.
Isabel Machado - we are working throught that process now. I don't have control over the SDA
and how quickly they are going to respond. We are going to start making phone call within the
next couple of days, and then follow up with some correspondence.
Mrs. Petty - I also do know personally the Director in the Office of Facilities, so I will also reach
out to him first, and see if he can give me some sense as to whether they would entertain our
request for an extention.
Cathy Kazan - my thought is that we would be paying for these items at 100% and one year out
of education dollars, and we lost that opportunity unfortunately with the vote, but the vote was
down. I just can not see putting everything completely back to one budget. If we are going to
use banked cap I would rather see it go to reducing the credit card as it were. We already have
the two key items that we always agreed from day one, would be our priority. We have
established that those are necessities. So the first waive of banked cap, we don't want to let that
go. I am talking about waive two, that we can keep into the next year.
Allan Mordkoff - just to put some context to people who are listening. The first waive of banked
cap is 1.9 million.
Dr. Toback - right now we have ultimately a final budget that has to be submitted. The thing is,
the sooner we know about a banked cap decision, then we can move forward. We have
everything done with the budget. But, the final touches involve putting together what we are
going to do, if we are going to do with banked cap.
Christian Smith - consider the amount of PCIA lease that have been in prior years, and the level
of debt that is accumulating for the next couple years, draw the PCIA lease line to be O. No
borrowing for anything, cap to supplement where we need to cover those items that were under
this budget for PCIA lease.
Michael Bubba - I can not see myself wanting to do that mainly because some of those things
that we talked about in the list of safety and security are necessary now. To just take the banked
cap and now we are losing technology that we also need, kind of doesn't work for me. You are
going to take away everything that we need to have. If we want to get our testing days down,
and you know this, you are on the technology committee and we talked about being one to one,
in a couple years. That doesn't happen if we don't buy the equipment and we don't get to that
point so I am curious how we are getting to that point, which you wanted to be at. Also we talked
about as far as security goes. I am trying to figure out how we are doing both in that same
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basically taking 1.5 million dollars and doing all those things. There is not enough money there
to me.
Christian Smith - I am not saying remove everything, I am saying use that extra banked cap in
certain areas and reduce areas that we feel can be reduced. Such as that one part with the
chrome books that is in there for 800,000 plus. But the five year only has it in there for 400,000.
Dr. Toback - that is a technology plan that was developed a number of years ago, before the
technology needs that we have today, and it was a technology plan that is basically intended to
replace what we had then. Obviously we have other technology needs that are out there and
you can't do both. You can't just simply replace things that have expired as far as age and things
like that, and then also get to a one to one environment. There has to be more effort on the part
of the district to get to the one to one, not just replace what we have.
Michael Bubba - also, having the technology will help us get our testing days down. That is one
of the biggest complaints that we got from parents becausse we are spending alot of time,
testing. We can get our testing time cut in half.
Cathy Kazan - We are saying what we should do is use waive 2 of the banked cap to pay for it.
Eileen Albanese - do you want to take the 1.2 million that is allocated for technology out of the
PCIA lease where you said bring it to 0 and put the whole 1.2 million into banked cap.
Christian Smith - if the decision is that you want to keep all of it, then yes.
Robert Ceberio - What is the principal and debt amount for the PCIA to pay back, each year.
Mrs. Petty - for that lease my guess is probably about 300,000.
Robert Ceberio - The dynamics of the lease purchase is this fiscal year, the principal and interest
was 150,000.
Mrs. Petty - for the current year the grand total is a million dollars. Next year it is slated at 869
because one year drops off but then you would add a new year on.
Mrs. Petty - So one payment drops off and the new one goes on at a higher level obvisously, but
in essence I think what you are getting at is for, lets say it is 300,000 the payments in a year.
Just the new lease, you are getting 1.7 million dollars worth of equipment for the 300,000. But
really what you are netting is 1.4.
Robert Ceberio - So you are buying equipment than will last longer than five years, busses will
last longer than ten years, so your investment to do what we want to do next year is
approximately 300,000 to invest on capitol equipment that will last ten, as opposed to buying it in
current dollars in this fiscal years budget. Correct, you are buying capitol equipment with todays
dollars as opposed to inflating dollars over a ten year period, and you are borrowing at 2%,
correct?
Mrs. Petty - 1.6%
Robert Ceberio - I don't think thats credit card spending. So what we are saying, lets use the
Regular Meeting Minutes Aprit 9, 2015
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existing budget to buy things, which could only be a one time shot, and in addition to that we are
asking that the additional safety items that were discussed this evening in closed session be
knocked out. I n order to say that capitoal financing throught the PCIA at 1.5 or 2% is not good
fiscal sound practice. I guess that is what I am hearing. Then what are you saying?
Cathy Kazan - first of all I am saying that the buses should be leased, I don't have a problem
with that. Those I do consider capital but I consider a chrome book or a pc not capital, because
these used to be purchased within the budget.
Robert Ceberio - to counter that, this district in order to save money to buy it out of the budget,
the educational budget, would go out to a secondary market, something like a third world country
would do and buy used pc's, used screens and that is why we have the technology infra
structure that we have now, for our students. You provided us with a schedule, sorry I dont hvae
it here this evening, but there is well over 600 computers that are 10/15 years old in that range,
Not sure the exact number.
Robert Ceberio - so a five year investment on a multitute of chrome books will probably last this
district 5 years.
Michael Bubba - I would be very comfortable with 4 but 5 yes. Essentially if we go to one to one,
that is what is probably going to happen in the high schools. Something to that effect. So they
will get to 4 years, are we really going to take them back at that point, probably not.
Robert Ceberio - I don't have a problem discussing rolling back the PCIA lease structure, but you
have to give the administration an opportunity to do that over time. You can not cut their legs
from under them on this technology initiative, which I understand is for our elementary schools.
The major focus is for the elementary. If you want to roll back, 20%, 30% and do it as a phase i n
over time and give them direction for the next couple of years to do that, that is fine. But Mr.
Smith you just have to understand that this is just not like the private sector and it is strange
because there is so many variables. We might get 3 million this year, if the Supreme Court
decides that they are going to fund the entire pension, they will have to find 1.67 billion
somewhere. If they decide to accept the Governor's recommendation that the school district
will now start paying the teacher's pension or that portion thereof, under the new pension, that is
going to come out of your education dollars too. Then the technology for our elementary school
will be gone. That is all that I am saying.
Mrs. Petty - I just wanted to say was, that we discussed it briefly at finance when this first came
up, was there is at least 200,000 or more in that lease to finance the WIFI, with the access points
and so forth. Next year I really didn't feel that if we were to continue to lease that we would be
asking for that level. I really thought we would be able to start reducing it back down. the access
points and the WIFI would be finished at the elementary level, so we wouldnt have to fund that.
So there are some components in there that are probably the last time you would see them
funded. There is infrastructure in there, and I know it is at least 200,00 it could be as high as 4.
Don Pavlak - we were buying equipment that was 5, 6 years old. All the things we bought
previously before were unusable for the PARCC test. I think it is a travesty when you have 3, 4
computers in the elementary classrooms with 26 kids. I think at this point in time, and after
listening to the Architect, there are some major concerns. There are structural as well as safety,
so .... You want to phase that in, I have no problem with that, give the administration that
directive then, not at the 11th hour.
Regular Meeting Minutes April S, 2015
Page S of 227
Cathy Kazan - I am just going back to that we have to strike a balance with what we charge the
taxpayer here, and that is my concern. I don't think we have to buy all these computers this year,
or at lease some of them can be put off till next year, or we can use some of this banked cap.
This discussion is about whether or not we plan to use this banked cap and if so, what for. As
much as I dislike the fact that the voters voted down the security referendum, they did vote it
down. What we are suggesting is not a change, we are suggesting another way to use the
banked cap. We should have the computers, maybe not all at once, this is a discussion.
Michael Bubba - considering that they are closing on 60 more houses by September 1, and
another 60 by December 31st, that is another 120 houses off of the tax rolls at this town. Less
rateables which means that each person now is going to have to pay more. We keep uping the
budget and using banked cap and going down that road, which I am not a big fan of, because we
are killing the taxpayer even worse with that. So to me that is a bigger problem. I know we have
to use the banked cap for some things, but if it were up to me, next year we are taxing the public
more because we have to come up with that budget unless actual rateables. To me it will cause
hardship. The 2% will not cover the whole thing. To me I wouldn't use it all but we don't have a
choice with some items, if we are going to use it then lets use it for things that will structurally
make this district a better and safer place to be.
Christian Smith - we should increase the number of chrom books, ipads, and I am in total
agreement. That is what is so wonderful about this five year plan. The 400,000 buys you 225
chrome books at the elementary level, and 140 ipads.
Dr. Toback - it does not address the 600 computers that are somewhere around 12 years old.
So that is what we would like to take out of circumlation. That is the main point is that they are
very old.
Eileen Albanese - maybe we need to make a motion at this point regarding the PCIA lease
becuase that will then help steer where we are going with banked cap, to see if you have support
from your fellow Board members to make modifications to that lease.
Cathy Kazan - I assumed that we were going to have another budget meeting.
Dr. Toback - we have another meeting, on the 23rd, the 7th, which is late in the game and we
have had a number of budget presentations and discussions, so that is really up to the Board. I
think what we are trying to do hear is pin down if we have consensus, for this particular proposal.
Approve a Motion to limit amount of PCIA Lease
·RECOMMENDED ACTION:
that the Board approve a Motion to limit amount of PCIA lease to $468,000
to support the purchase of buses only, even if the cost of the buses is
less.
B·
15·01
Not Approved
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Motion: To Approve, Moved by Board Member CHRISTIAN SMITH, Seconded by Board Member
CATHY KAZAN. Failed. 3-4-0. Board Members voting Aye: CEBERIO, KAZAN, SMITH. Board
Members voting Nay: ALBANESE, BUBBA, MORDKOFF, PAVLAK. Board Members Absent:
BADINER, ESSEN.
Board Comments:
Eileen Albanese - Is there anything else you would like to discuss about technology or banked
cap,
Cathy Kazan - I am still of the opinion that some of the technology should be moved into that
cap. We should not fund everyone of these security projects at 100% education dollars that the
public voted down.
Eileen Albanese - they are two separate things. Do we want to have the discussion of do we
want to move the technology items to banked cap.
Cathy Kazan - that a discussion that we are to have to the second waive of banked cap. The
first waive was already decided. This is a new discussion. How do we plan to spend it.
Obviously we had a presentation, but that was not a decision. Discussion is to happen now.
Eileen Albanese - Do we want to take technology that we just now, sits in the PCIA lease and
people are not looking to reduce. Do we want to take technology and move it to banked cap?
We are now looking at the 1.5, use any of it, all of it, how do we use it?
Dr. Toback - we have a recommended budget, we have already gone there, and we have needs
that we have in the district, we have more time, we would like to move ahead. It seems that is a
larger issue because of some of the questions that you are raising, perhaps there are other
questions out there that can be pondered at a later time.
Robert Ceberio - Should we not first have a vote as to whether we want to use the 1.5.
Christian Smith - of the 6 items, I would #1 (fire alarms), #3 (exterior doors), #6 (additional
cameras), are important. #2 (PA systems), #4 (interior doors), and #5 (vestibule) are measures
that can be put to another budget, these are not critical safety measures, and moving them to an
out year.
Eileen Albanese - Vestibule meaning office relocation.
Robert Ceberio - I agree on #1, but in order to assist on the PCIA issue, I would take the 400,000
for the WIFI and put it in there, and have those two items in there. So it reduces your PCIA by
400,000. I am oking with just using, #1 is the most critical to be done, and add the 400,000....
Mrs. Petty - there is other things in the WIFI ...it is 279,000
Robert Ceberio - if that is the case, we are cutting the 279,000 and the exterior doors 116,000
#3, whatever the difference is take for the PCIA to take out the WIFI. I am willing to go with that.
You are reducing your concern of the PCIA and reducing it by almost 300,000. The 300,000
would be the principal and debt of the upcoming year. At least you are starting to reduce the
Page 1 1 of 227
PCIA load then. Once you go into a cycle where every other year, your budget fails, you will
never get those computers, ever again. That is why you need to be careful about planning
documents, because we have a history, one year wins, one year looses. The average is
between 1.7 and 2.2.
Cathy Kazan - So the question is do we add more computers to reduce the lease even further, or
do we add another security item, or do we stop here, and not used the banked cap.
Michael Bubba - I am not willing to go from the Architects, they rate these items, 1 through 6. Go
down the list as how the experts ranked them ....1, 2, 3. They said we need these items and what
is important. I don't want to look past what we were directed.
Donald Pavlak - I could go along with taking the list that our professionals gave us, and to me
that vestibule is major.
Eileen Albanese - I don't have an issue with WIFI staying in the PCIA lease, I think it is a
necessary thing we need to get done for the balance of the banked cap. I am only going to
support using it for safety and security items. That is how important I think it is an I do not want.
I think these items are critical, so if we are going over the 1.9 I want to see it be used for safety
and security.
Donald Pavlak - how about we reduce the PCIA by 400,000 and the administration comes up
with 400,000 out of the budget some place.
Approve to cut the from PCIA Lease
Board approve a Motion to cut the amount of the PA systems and
interior doors in half and use that portion of the banked cap to
support the infrastructure expenses for Wifi from the PCIA lease.
8·15·02
Not Approved
Motion: To Approve, Moved by Board Member DONALD PAVLAK, Seconded by Board Member
ROBERT CEBERIO. Failed. 3-4-0. Board Members voting Aye: CEBERIO, MORDKOFF,
PAVLAK. Board Members voting Nay: ALBANESE, BUBBA, KAZAN, SMITH. Board Members
Absent: BADINER, ESSEN.
REVIEW OF CARL D. PERKINS GRANT AUDIT: OFAC CASE #SG·0023·
13
Mrs. Petty read the report from the State regarding the results of the Carl D. Perkins Grant Audit.
Page 12 of 227
Revisions to Agenda Items
MINUTES
M-15-01 to M-15-02
ADMINISTRATIVE ITEMS
A-15-01
EDUCATION ITEMS
E-15-01 to E-15-14
E-15-07
E-15-14
with revision and addenda:
#3 corrected number is 488 969 1448
Approval of Mediation Agreement - that the Board approve the mediation
agreement in Case Number 15-22347 to reimburse the parents for and continue
to provide services to student ZG, # 6983566978, in reading instruction as
discussed in Executive Session.
-
PERSONNEL ITEMS
H-15-01 to H-15-15
H-15-05
H-15-06
with revisions:
#2 there is a change in salary
Withdrawn
-
SCHOOL RESOURCE
S-15-01 to S-15-09
Open to Public Agenda Items Only
This portion of the meeting is open to citizens for comment on agenda
items only. Residents are to state their names, addresses, and subject
matter. Comments may be limited to five minutes per person. Members of
the public are discouraged from speaking negatively about an employee or
a student. The Board bears no responsibility for comments made by the
public. Comments regarding employees or students cannot be legally
responded to by the Board. Other comments may be responded to tonight
or at subsequent meetings under "old business."
A motion was made to open the meeting to public comment on agenda items only.
Motion: To Approve, Moved by Board Member ALLAN MORDKOFF, Seconded by Board
Member MICHAEL BUBBA. Passed. 7-0-0. Board Members voting Aye: ALBANESE, BUBBA,
Page 1 3 of 227
CEBERIO, KAZAN, MORDKOFF, PAVLAK, SMITH. Board Members Absent: BADINER,
ESSEN.
Public Comments
Mr. Klypka
- E-15-01 Mr Skibitski. .. no travel?
- E-15-03 Paid partially by students.
- New math ...what is the total cost? What is the benefit from old program?
- PCIA. ..lease vs. own is tough decision...Who pays to repair it?
- State Aid payment.
- S-15-04 Counseling...who pays?
Kathy Hanenberg addressed math program.
There being no further comments form the public, a motion was made to close the public portion.
ESSEN.
A motion was made to approve the Executive Session and Public Meeting Minutes.
Approval of Minutes
Approval of Executive Session Minutes
that the Board approve the following Executive Session Minutes:
M-15-01
-Approved-
March 11, 2015 Regular meeting
Approval of Public Meeting Minutes
that the Board approve the following Public Meeting Minutes as per the
attached by reference:
March 16, 2015 Special meeting
M-15-02
-Approved-
Page 1 4 of 227
Motion: To Approve, Moved by Board Member MICHAEL BUBBA, Seconded by Board Member
ALLAN MORDKOFF. Passed. 7-0-0. Board Members voting Aye: ALBANESE, BUSBA,
ESSEN.
Committee Reports and Action
None for approval.
C-15-01
The Committee Reports were read as follows:
COMMUNICATION - reported by Don Pavlak
1. Future projection
- year end wrap up
- what's coming next year
2. Links to 40th District Representatives and Legislature
3. Wayne Schools App.
4. Full Day Kindergarten
PERSONNEL - reported by Eileen Albanese
1. Minutes
2. Agenda
3. Confidential staff items
FINANCE - reported by Alan Mordkoff
1. RFP's Professional Services . . .Auditor, Architect, Attorney
2 . Budget
3. Bids for Health & Medical Insurance
4. Bus retirement schedule
5. Banked cap pres . ...
6. ACA impacLfamily plan may only plan subject to assessment. Cadillac tax is not effective
until 2018. However, reporting requirements go into effect in 2016.
A motion was made to approve A-15-01.
I.
Action on Agenda
Administration
Approval of HIB Report
A-15-01
-Approved-
Page 15 of 227
that the Board affirm the Superintendent's decision on the Harassment,
Intimidation and Bullying matters as required by N.J.SA 18A:37-15(b)(6)(e)
on the following cases:
Case #37/2014-2015
First reported to the Board on
1/29/2015
Case #38, 39, 40, 41, 42, and
43/2014/2015
2111/2015
Case #4412014/2015
�/19/2015
DONALD PAVLAK. Passed. 7-0-0. Board Members voting Aye: ALBANESE, BUBBA,
ESSEN.
A motion was made to approve Education items E-15-01 to E-15-14.
EDUCATION:
Approval of Out of District Professional Travel for Staff Members
that the Board approve Out of District Professional Travel for the 2014-2015
school year, as follows:
Whereas, District employees listed on the attached chart are attending
conferences, conventions, staff training, seminars, workshops, student
events or other required travel; and
Whereas, the attendance at stated functions were previously approved by
the Chief School Administrator and School Business Administrator as work
related and within the scope of work responsibilities of the attendees; and
Whereas, the attendance at the functions were approved as promoting
delivery of instruction of furthering efficient operation of the District, and
fiscally prudent; and
Whereas, the travel and related expenses particular to attendance at these
functions are within state travel guidelines established by the Department of
E-15-01
-Approved-
Page 16 of 227
Treasury in NJOMD circular letter; now therefore
Be it resolved, that the Board of Education finds the travel and related
expense particular to attendance as these previously approved functions;
and further,
Be it resolved, that the expenses are justified and therefore reimbursable
andlor payable, as per the attached.
Approval of Home Instruction for the 2014-2015 school year.
that the Board approve Home Instruction Services or Home Programming
for students for the 2014-2015 school year.
1.
Student SID #
School
Grade
Student Type
Reason
Hourslsessions
per week
1179707341
VHS
11
GE
Medical
10
District Staff
11-150-100-101-17008
3/2/15
$40.00
SE
Medical
10
District
11-219-100-110-17000
3/6/15
$40.00
SE
IEP
10
District
11-219-100-110-17000
3/13/15
$40.00
!Administrative
SE
10
District
11-219-100-110-17000
3/13/15
$40.00
GE
dministrative
10
District
11-150-100-110-17008
3/18/15
$40.00
iw
5661828054
�. iw
VHS
10
3.
�768468936
iwVHS
11
5624270427
�. iw
VHS
9
5.
9491146175
VHS
12
iw
�
Provided by
!Title
�ccount #
Effective
Date
Hourly or
Session
Rate
E-15-02
-Approved-
Page 17 of 227
6.
5358928458
WVHS
12
GE
dministrative
10
!A
District
11-150-100-110-17008
3/20/15
$40.00
7.
1217575102
AWMS
8
SE
dministrative
10
District
11-219-100-110-17000
3/23/15
$40.00
IA
Approval of Field Trip Destinations
E-15-03
-Approved-
Approval of New Secondary Volunteer Club
E-15-04
-Approved-
Approval of Overnight Field Trip
E-15-05
-Approved-
that the Board approve the Field Trips for the 2014-2015 school year as per
the attached by reference.
that the Board approve the Volunteer Photography Club at Wayne Hills
High School for the 2014-2015 school year.
The the Board approve an overnight field trip for the Wayne Hills High
School Band as follows, and further that the Board approve the contract as
attached by reference.
School
Location
1
�HHS
Hershey, Pa.
Type of Trip Costs
(FT/SLE/CBI) ccount #
Dates
FT
$390 per person
Student Act. Paid by students
6/5/15 6/7/15
IA
E-15-06
-Approved-
Approval of Out of District Placements
That the Board approve out of distrcit placements and related services for
the 2014-2015 school year for student pursuant to their Individualized
Education Program (IEP) or in accordance with their High School curriculam
(ie vocational school placement) as follows and further, that transportation
be provided as required:
�EJ
- Student
Placement
Location
Tuition 10 mo/ESY
Related
Services
Provided by
Placement type:
new, cont.,
change
Page 18 of 227
Effective date
Cost
Account #
If change, prior
placemenUcost
Prorated
$8.207.10
1 #2949938866 1/20/15-6/30/15
11-000-100-562-17008
N/A
New
Shepard Prep HS
$47,934.00
Prorated
2 #8175022498 $18,374.70
3/06/15-6/30/15
11-000-100-566-17008
N/A
Cont.
Effective date
Account #
Approval of Hospital Instruction
That the Board approve hospital instruction services for students for the
2014-2015 year as follows and as per the attached by reference:
Student SID #
School
Grade
Student Type
Reason
Hours/sessions
per week
!ritle
fi\ccount #
Provided by
Effective Date
Hourly or
Session Rate
1. 7049834913
HS
10
r-w
GE
Medical
10
St. Clare's Hospital
3/12/15
2.
7467546808
GE
[wHHS
Medical
12
10
3.
�8896991448
� HHS
9
GE
Medical
10
11-150-100-320-17- $54.00 per
008
hour
3/12/15
$40.00 per
11-150-100-320-17- hour
008
P.E.S.I.IHigh Focus
St. Clare's Hospital
11-150-100-320-17008
3/18/15
$54.00 per
hour
E-15-07
-Approved-
Page 19 of 227
4. 8175022498
WVHS
10
SE
Medical
10
3/3/15
$40.00 per
11-219-100-320-17- hour
000
5. 2429411805
HS
10
SE
Medical
10
New Hope
Foundation
�
P.E.S.I.IHigh Focus
11-219-100-320-17000
3/23/15
$45.00 per
hour
Approval of students receiving home instruction through Virtual
School for 2014-2015 school year as follows and as per the attached
by reference:
E-15-08
-Approved-
RESOLVED, that the Board approve the following students to receive home
instruction through the Virtual School for the 2014-2015 school year as
follows:
�
�
�
Student SID#
Provided by
Student Type
School
Title
Reason
Grade
Account #
Effective Date
Session Rate
9811217715
GE
WHHS
Medical
11
Virtual School
3/10/15
11-150-100-320-17-008 $2,600.00
7232434597
GE
WVHS
Medical
11
Virtual School
3/10/15
11-150-100-320-17-008 $ 406.00
E-15-09
-Approved-
Approval of Related Service Agreement
that the Board approve a Related Service Agreement with a vendor for the
2014-2015 school year for the services as indicated at the following
contractual rates as per the attached by reference:
- Provider
Type of Service
Rate per Service
Account #
Student ID
- if applicable
Effective Date
Total Contract
Cost or Not to
Exceed
Page 20 of 227
�
State �f J
Blind Services
#8197137639 $737.00
Commission for
$737 00
2/27/15-6/30/15
1 t e Blind & .
Ed uc tion Level 1
Visually Impaired
11-000-216-320-17-008
Newark, NJ
�
�
E-15-10
-Approved-
Approval of Professional Service Contracts
that the Board approve the following professional service agreements with
vendors for the 2014-2015 school year for the services as indicated at the
following rates as per the attached by reference:
Total
Student ID - Contract
if applicable Cost or Not
Effective date to
Exceed
- Provider
Type of Service
Rate per Service
Account #
Douglass
Outreach
1 at Rutgers Univ.
New Brunswick,
NJ
Educational Evaluation
$1,000 + up to
$1,000 for follow
#1846557110 $2,000.00
up meeting if needed
11-000-219-390-17008
Neuropsychological
DC Fagan
Evaluation
Psychological
$3,500.00
2
Services
11-000-219-390-17Franklin Lakes, NJ
008
#3189743971 $3,500.00
Approval of Out of District Professional Development Opportunities
for Board Members
that the Board approve Out of District Professional Development
Opportunities for the 2014-2015 school year.
Whereas, the following Board Members are attending conferences,
conventions, seminars, or workshops; and
Whereas, the travel and related expenses particular to attendance at these
functions are within state travel guidelines established by the Department of
Treasury in NJOMD circular letter;
BE IT RESOLVED, that the Board of Education finds the travel and related
expenses particular to attendance at these previously approved functions;
E-15-11
-Approved-
Page 2 1 of 227
BE IT FURTHER RESOLVED, that the expenses are justified and therefore
reimbursable and/or payable, as per the attached
Increase in Professional Service Agreement
E-15-12
-Approved-
that the Board approve an increase to the professional service agreement
with Hillmar for bilingual evaluations in an additional amount of $8, 000.00
for a total adjusted contract of $14,710 for the 2014-2015 school year.
Approval of Revised Tuition Rates for 2014-2015
that the Board approve the revised tuition rates for PreSchool Handicapped
programs for the 2014-2015 school year as follows:
PreSchool Handicapped - Part Time:
PreSchool Handicapped - Full Time:
E-15-13
-Approved-
$14,948
$30,519
Approval of Mediation Agreement
that the Board approve the Mediation Agreement in Case Number 15-22347
to reimburse the parents for and continue to provide services to student ZG,
#6983566978, in reading instruction as discussed in Executive Session.
E-15-14
-Approved-
MICHAEL BUBBA. Passed. 7-0-0. Board Members voting Aye: ALBANESE, BUBBA, CEBERIO,
KAZAN, MORDKOFF, PAVLAK, SMITH. Board Members Absent: BADINER, ESSEN.
A motion was made to approve H-15-01 to H-15-14.
HUMAN RESOURCE:
Approval of Resignations/Retirements
RESOLVED, that the Board of Education, upon recommendation of the
Superintendent, accept the following resignations for the 2014-2015 and
2015-2016 school years:
Name
Position
Location
FTE
Position
Control#
Account#
Effective Date Salary
Guide
Reason
Step
H-15-01
-Approved-
Page 22 of 227
FTE 1
1. Barbara Lynch
7/1/15
Reading Specialist 01-11-30/alx
Retirement
PT
11-120-1 00-101
-11-000
fA.
$87,850
EA Step 14
MA+30
�
2. Rosemarie Marra
Grade 3
PACK
FTE 1
7/1/15
01-07-50/agv
Retirement
11-120-100-101
-08-000
$76,950
WEA Step 14 MA
3. Nancy Dickens
Grade 4
PACK
FTE 1
6/30/15
01-07-50/agx
Retirement
11-120-100-101
-08-000
$104,600
WEA Step 20
MA+15
FTE 1
6/30/15
Retirement
06-59-16/bkt
11-000-240-105
-54-000
$50,800
WEA Step 11 OP IV
14·
Carol Faro
Secretary to
Director of
Secondary
Education
Central Office
5. Aboud Hakim
Part-time
Custodian
Ryerson
FTE .5
/10/15
52-10-44/bha
11-000-262-100
-50-000
14
$12.00 per hour
6. Deanna Palladino
Paraprofessional
PL
FTE 1
/10/15
11-08-12/bwe
11-000-217-100
-17-008
14
$16.42 per hour
Step 5 of the
Paraprofessionals
Salary Guide
H-15-02
-Approved-
Approval of Leave Requests
- RECOMM ENDED ACTION:
Superintendent, approve the following leave requests for the 2014-2015
and 2015-2016 school years:
Staff ID#
Position
Position#
Location
1. ID#8508
Grade 5
Dates of
Paid Leave
ype
Ir
FMLA
Unpaid
/benefits
ype
r,v
Dates of Unpaid
leave w/o
benefits
Type
n/a
n/a
9/3/15 - 1/5/16
Maternity
Ir
Page 23 of 227
01-01-50/acz
RC
�.
10#6412
Grade 1
01-05-50/adl
LAF
3. 10#3585
Lang. Arts Gr. 7
01-31-07/aoz
SC
14/29/15 - 6/24/15
Sick days
9/1115 10130/15
Maternity
nla
14/6/15 -
6/30/15
intermittent
basis
nla
nla
Approval of Appointment of District Staff for 2014-2015 School Year
Superintendent, approves the appointments of the following personnel in the
Wayne Township Public School District, for the 2014-2015 school year on the
appropriate bargaining unit salary, pending the full satisfaction of requisite New
Jersey Department of Education and District employment criteria.
ALSO BE IT RESOLVED, that the Superintendent recommends that the Board
of Education approves the submission to the County Superintendent of
Schools the application for emergency hiring and each applicant's attestation
that helshe has not been convicted of any disqualifying crime pursuant to the
provisions of N.J.SA 18A:6-7 et. Seq., or N.J.SA 18A-6-4.13, et seq. for the
employees below, if necessary:
1.
f2.
Name
Position
Location
FTE
Position
Control #
Account
Number#
Effective Date
Salary
GuidelStep
Crystal Olson
LTR Guidance
AW
FTE 1
01-33-10/dbr
11-000-218104-20-031
3/26/15 - 6/30/15 Michele Giarrusso
$54,800 pro-rated $81,030
EA Step 1MA
EA Step 12MA+30
No medical
benefits
Mark Forbes
Van Driver
Transportation
FTE 1
71-06-18/dry
11-000-270161-51-007
�
14/6/15
$23.01 per hour
� .5 hrs.lday
Step 2 of the
BusNan Drivers
Salary Guide
PO Hours
Student 10# for 1: 1
Para
Staff replacing
or new position
�
New
H-15-03
-Approved-
Page 24 of 227
no medical
benefits
3.
4.
5.
6.
7.
Ebtisam Brouk
Van Aide
Paraprofessional
Transportation
FTE 1
11-06-18/dnp
11-000-270161-51-009
Edwin Reyes
Bus Driver
rransportation
FTE 1
71-06-18/cfl
11-000-270161-51-007
I
Matthew Madonia FTE .5
Part-time
52-59-44/bhp
11-000-262Custodian
Board Office
100-50-000
Giuliano Esposito
Part-time
Custodian
RY
FTE .5
52-10-44/bha
11-000-262100-50-000
Marina Michael
LTR Gr. 3
PL
FTE 1
01-08-50/drx
11-120-100101-09-000
14/6/15
New
$16.15 per hour
7 PD hours pro-rated
hrs./day
Step 1 of the
Paraprofessionals
Salary Guide
no medical
benefits
�
14/13/15
$24.70 per hour
�.5 hrs./day
Step 2 of the
BusNan Drivers
Salary Guide
no medical
benefits
14/10/15
$12.00 per hour
no medical
benefits
14/10/15
$12.00 per hour
no medical
benefits
Jose Villanueva
$25.08 per hour
Step 3 of the
BusNan Drivers
Salary Guide
Liman Biba
$12.00 per hour
Aboud Hakim
$12.00 per hour
retro to 2/23/15 - Shelly Rankin
5/20/15
$86,550
$32,435 pro-rated WEA Step 17MA
EA 65% of Step
1BA
no medical
benefits
fiv
H-15-04
-Approved-
Approval to Revise Items
RESOLVED, that the Board of Education, upon the recommendation of the
Superintendent, approves the following items to be revised for the 20142015 school year:
Staff
Location
Revision
Step
Stipend
1.
10#9398
SC
Revise leave - sick days 3/9/16
110 3/26/15 and FMLA 3/27/15 6/24/15
�. Uennifer Montana
LTR Guidance
WH
3.
14.
5.
Page 25 of 227
-
Revise start date from 3/26/15 to
3/23/15
Gayle Worath
LTR Sp. Ed. LLD
PL
Revise end date from 3/1/15 to
3/26/215
-
10#8503
PL
Revise end date of leave from
5/8/15 to 4/24/15
-
10#8407
GW
Revise end date of sick days
rom 4/27/15 to 5/4115
-
H-15-05
-Approved-
Approval of Transfers
Superintendent, approve the following transfers for the 2014-2015 school
year:
I-
1.
[2.
Name
FROM:
TO:
Position
Position
Position Control # Position Control#
Location
Location
FTE
FTE
ccount#
ccount#
lA.
�
Effective date
Salary Change
GuidelStep
change
Reason for
ransfer
Paraprofessional
11-08-12/dhp
PL
FTE 1
11-000-217-10017-008
Paraprofessional
11-10-12/dhp
RY
FTE 1
11-000-217-10017-008
3/16/15
No change in
salary
dministrative
ransfer
!A
Margaret Adamo Paraprofessional
11-40-12/dgd
H
FTE 1
11-000-217-10017-008
Paraprofessional
11-04-12/drj
JFK
FTE 1
11-000-217-10017-008
3/16/15
No change in
salary
Paraprofessionals
Salary Guide
6.67 hrs.
�ennifer Merklin
W
Page 26 of 227
�
I I
dministrative
ransfer
Approval of Salary Adjustment
Superintendent, approves the following salary adjustment for the 20142015, as per policy:
Staff
Position
1. Margaret
Torregrossa
Paraprofessional
Location
Salary Adjustment
Effective date
PL
21 days subbing in
continuous position; from
he per diem rate of $12.00
per hour to $16.15 per
hour, Step 1 of the
Paraprofessionals Salary
Guide; retro to 2/18/15, as
per Board Policy
Approval of Job Description
Superintendent, approve the job description for SOAR Counselor for the
2014-2015 school year, as recommended by the Personnel Committee and
as attached by reference.
Approval of Appointment of District Substitutes
Superintendent, approve the following certified substitutes for the 20142015 school year at the daily rates as noted; and further, that these certified
substitutes also be approved as substitute paraprofessionals for the 20142015 school year at the rate of $12.00 per hour, to expand the pool of
paraprofessional substitutes:
.
1.
Name
Daily Rate
Edward Easse
$90.00
H-15-06
-Withdrawn-
H-15-07
-Approved-
H-15-08
-Approved-
Page 27 of 227
2.
3.
4.
5.
6.
7.
S.
James Sullivan
Danielle Capozzi
John Lisella
Jack Goudsward
Asheley Kirk
Sanka Metjahic
Laura Masino
$90.00
$90.00
$90.00
�90.00
$1 00.00
$90.00
$90.00
and, BE IT FURTHER RESOLVED, that the Board, upon recommendation
of the Superintendent, approve the following non certified substitutes for the
2014-2015 school year for the following positions and at the following hourly
rate:
Name
Hourly Rate
1.
Louise Grdovic - Office
$10.50
2.
�boud Hakim - Custodian
$12.00
3.
James DeMarco - Custodian $12.00
And, BE IT FURTHER RESOLVED that substitute costs shall be expended
against the appropriate salary account for which their service is required.
H-15-09
-Approved-
Approval of Appointment of Volunteers
Superintendent, approves the following volunteers for the 2014-2015 school
year for assignments, pending completion of criminal background check:
�ctivity
Location
1. Pamela Clark
Photography Club
WH
2. Ken Gullone
jVolunteer Golf Coach
WH
Name
Approval of Additional Compensation
-
RECOMMENDED ACTION:
Superintendent, approves the following additional compensation for staff
members for the 2014-2015 school year:
H-15-10
-Approved-
Page 28 of 227
f-
Staff
Position
Location
1.
Peter Opirhory
Custodian
Central Office
Black Seal License
2/1/15
11-000-262-100-50-006 $30 per month
Stephanie Conklin
Paraprofessional
PT
Diapering
9/8/14
11-000-217-110-17-000 $200
12.
3.
4.
5.
Additional
Compensation
ccount #
Effective date
Stipend
!A
IA
Corinne Scarpa
IAthletic Trainer
�H
[Virginia Maiella
Paraprofessional
�H
Special Education
3/6/15 - 6/30/15
Fitness Program
$45.69 per hour
Student ID#9633590652 3 hrs.lweek
20-100-500-800-99-999
14/
Home Programming for
6/15 - 6130/15
Out of District Student, $19.09 per hr.
Gr. 12
Up to 10 hours/week
SE
Student I D#1460832431
11-000-216-320-17-008
14
Staci Heske
Paraprofessional
H
Home Programming for
/6/15 - 6/30/15
Out of District Student, $16.42 per hour
Gr. 12
Up to 10 hours/week
SE
Student I D#1460832431
11-000-216-320-17-008
�
H-15-11
-Approved-
Approval of Chaperones
Superintendent, approves the following chaperones for the 2014-2015
school year:
Chaperone
Location
1.
Denise Lake
GW
!Activity
Date
Stipend
!Account#
IAIl Board approved $84.00 per event
is chool events 11-401-100-100-14-045
Page 29 of 227
Approval of Payment to Staff and Students for Wayne Public Library
Fundraiser
H-15-12
-Approved-
Superintendent, approves for the 2014-2015 school year, the following
payment to District staff and students for a Wayne Public Library Fundraiser
on April 25, 2015 at Wayne Valley High School; and further that the District
will be reimbursed for all costs by the Wayne Public Library:
1.
�.
Staff
Activity
Date
Alison Solomon
Wayne Public
$84.00 per 4 hour
Library Fundraiser segments for up to two
4/25/15
segments totaling 8
hours . = $168
a) I D#020476
b) I D#019400
c) I D#019336
d) I D#019036
�ayne Public
Library
Fundraiser
/25/15
Stipend
$10 per hour for up to 8
hrs. = $80
�
H-15-13
Approval to Rescind Item
Superintendent, approve the following item to be rescinded for the 2014-2015 school
year·
Staff
Location
1.
ID#2529
V
VV
Activity
!Assistant Softball Coach
Stipend
�ccount #
Step 4 $6,180
11-402-100-100-15-051
Approval of Appointment of Extra Curricular Advisors/Coaches:
Approved
H-15-14
Approved
Page 30 of 227
Superintendent, approve the following stafffor the 2014-2015 school year as extra
curricular advisors/coaches·
Staff
Location
1.
Christian Helm
VVV
!Activity
IAssistant Softball Coach
�II Wayne Band Co-Conductor
Stipend
Account #
Step 2 $5,710 Prorated
11-402-100-100-15-051
2.
Michele Hughes
District
3.
Alison Testa
District
4.
Julianne Philp
District
All Wayne Chorus
5.
Evelyn Makulinski
District
All Wayne Chorus
Step 4
$3,400
11-401-100-100-00-000
6.
Patricia Merlucci
District
All Wayne Accompanist
Step 4
$2,950
11-401-100-100-00-000
7.
Shelia Mendel
District
All Wayne Ensemble Strings
Step 1
$3,225
11-401-100-1 00-00-000
�II Wayne Band Co-Conductor
Step 4
$3,400
11-401-100-100-00-000
Step 1
$3,050
11-401-100-100-00-000
Step 1
$3,050
11-401-100-1 00-00-000
Motion: To Approve, Moved by Board Member MICHAEL B U BBA, Seconded by Board Member
ALLAN MORDKOFF. Passed. 7-0-0. Board Members voting Aye: ALBANESE, BU BBA,
ESSEN.
POLICY:
None.
A motion was made to approve S-15-01 to S-15-09.
SCHOOL RESOURCES:
Approval of Revised Resolution for Separate Proposal in
Preliminary Budget
201 5-2016
S-15-01
-Approved-
Page 31 of 227
that, in addition to the regular advertised budget, the Board will seek
approval from the District's legal voters, total additional funding in an
amount of $2,114,250 for the expansion of the District's existing half-day
Kindergarten program to a full day program, which proposed expenditures
are in addition to those necessary to achieve the Core Curriculum Content
Standards, with such total amount to be used as follows:
With an additional levy of $1,875,818 to provide funds for 19.5 new
teachers, 5 instructional aides, a daily increase in hours for elementary
cafeteria playground aides, substitute costs including FICA, supplies,
books, technology, staff professional development and employee benefits
related to the new positions; and further that these proposed additional
expenditures will result in a permanent increase in the District's tax levy;
and
With an additional levy of $238,432 to provide funds for set up costs for
classroom supplies and technology, and one time staff professional
development for Readers Writers Workshop; and further that these
proposed additional expenditures will not result in a permanent increase in
the District's tax levy.
Approval of Additional Funding under Chapters
192/1 93
that the Board approve additional funding under Chapter 193 for I nitial
Examination and Classification services in the amount of $7,559 for six
additional students.
Approval of Architect's Supplemental Agreement for Energy Savings
Improvement Project
S-15-02
-Approved-
S-15-03
-Approved-
that the Board approve the attached supplemental professional services
agreement with Parette Somjen Architects as the District's Architect of
Record, for professional services in connection with the Energy Savings
I mprovement Program (ESI P), for the additional work associated with the
replacement of an additional boiler at Wayne Valley High School at a total
cost of $39,600 plus reimbursable expenses not to exceed $3,100.
Authorization to Solicit Request for Proposals for Counseling Services S-15-04
-Approved-
that the Board authorize the Business Administrator to solicit proposals for
counseling services for students, as included in the 2014-2015 amended
Title I I I I mmigrant grant.
Authorization to Solicit Proposals for Professional Development
Services
S-15-05
-Approved-
Page 32 of 227
that the Board authorize the Business Administrator to solicit proposals for
professional development services to support the new math adoption as
included in the 2015-2016 proposed budget.
Authorization to Submit Project Applications
that the Wayne Township Board of Education authorize Parette Somjen
Architects, the District Architect of Record, to submit all necessary plans
and payerwork to the Department of Education concerning the project
applications below:
S-15-06
-Approved-
1.
Schuyler Colfax PAllntercom Replacement Project - SP#5570-145-151000
Lafayette PNlntercom Replacement Project - SP#5570-090-15-1000
2.
Wayne Hills Partial Roof Replacement Project - SP#5570-055-15-1000
3.
4.
Wayne Valley Partial Roof Replacement Project - SP#5570-050-153000
5.
Ryerson Partial Roof Replacement Project - SP#5570-140-15-1000
And further, that these submissions shall serve as applications to the Office
of School Facilities and will be amendments to the District's Long Range
Facility Plan;
And further, these projects shall each be an "Other Capital" project, the
Board of Education is not seeking State funding. and each project will be
funded through the District's general fund budget with $126,880 of initial
architectural fees to be funded through the District's capital reserve account.
Approval of Withdrawal from the Capital Reserve Account
that the Board approve a withdrawal from the capital reserve account for
architectural fees associated with the submission of project applications,
development of design and construction documents and bidding for the
following capital projects included in the 2015-2016 budget, in a total
amount of $126,880: (1) SCMS PAllntercom System; (2) Lafayette
PNlntercom System; (3) WHHS Partial Roof Replacement; (4) Ryerson
Roof Replacement; and (5) WVHS Partial Roof Replacement.
Approval for Resolution to Participate in Sustainable Jersey for
Schools
that the Board approve the Resolution to Participate in Sustainable Jersey
for Schools as follows:
Whereas, the Wayne Board of Education seeks to participate in
Sustainable Jersey for Schools to focus attention and efforts on matters of
sustainability and pursue initiatives that will lead to Sustainable Jersey for
S-15-07
-Approved-
S-15-08
-Approved-
Schools Certification, and
Whereas, the Wayne Board of Education and District Superintendent seek
to support and work with school staff and administrators, students, and
parents to ensure a safe and healthy environment for students by
encouraging our school community to implement sustainable, energy-smart,
eco-friendly, and cost-effective solutions, and
Whereas, Extensive opportunities exist to teach students about ecological,
economic and social sustainability, environmental health, and nutrition; to
integrate sustainability education into classroom learning; and to support
students in becoming leaders in making their schools healthier and more
sustainable places, and
Whereas, Many options and choices exist for schools to use resources
more efficiently; to reduce, reuse, and recycle; to follow Green Building
standards for construction and major renovations; to form school
partnerships; to eliminate toxic chemicals; to purchase (or produce) clean
energy; and to purchase recycled paper, energy-efficient equipment and
other green products to protect our global environment, and
Whereas, Sustainability means using resources wisely, saving money, and
reducing our impact on the environment, all of which will ensure the future
health, safety, and prosperity of our children, and
Whereas, the Wayne Board of Education commits to the formation of at
least one Sustainability Leadership Teach (also referred to as "Green
Team"), based on the guidance of Sustainable Jersey for Schools, and
Whereas, Green Team members help schools adopt policies and practices
addressing areas such as sustainability education and professional training,
green purchasing, waste reduction, indoor air quality, energy-saving
initiatives, and community partnerships, and
Whereas, The Wayne Board of Education will encourage Green Teams at
all district schools by providing networking and educational opportunities,
Therefore, be it is resolved that the Wayne Board of Education agrees to
participate in Sustainable Jersey for Schools, and it is the Board's intention
to pursue certification for schools in the district; and further,
The Board hereby appoints John Maso, Director of Facilities
Management, to be the district's liaison to Sustainable Jersey for Schools;
and further
The Board does hereby recognize Wayne Township Public Schools as
the agent(s) to carry out our commitment to building a sustainable school
district through the implementation of Sustainable Jersey for Schools
actions; and further
Page 33 of 227
Page 34 of 227
The Board agrees to complete district actions and to support the district's
schools in completing their actions.
Approval of the Check Register
that the Board approve the Check Register, containing the following checks:
S-15-09
-Approved-
Check range:
a. #065087-065183
b. #065184-#065220 (not assigned due to printer error)
c. #065221-065453
d. #065454-065461 (not assigned due to printer error)
e. #065462-065555
in the total amount of $15,663,793.18 as per the attached by reference.
S-15-01 Mr. Smith Asked if this item replaced the motion previously approved that recommended
moving election back to April with the community voting?
Mrs. Petty responded no, completely different motion.
S-15-08 Mr. Smith asked if this iniative would result in additional costs.
Mark Toback explained initiative.
DONALD PAVLAK. Passed. 7-0-0. Board Members voting Aye: ALBANESE, B U BBA,
ESSEN.
A motion was made to open the meeting to public comment on any item.
Open to Public
This portion of the meeting is open to citizens for comment on any topic.
Residents are to state their names, addresses and subject matter. Comments
may be limited 'to five minutes per person. Members of the public are
discouraged from speaking negatively about an employee or a student. The
Board bears no responsibility for comments made by the public. Comments
regarding employees or students cannot be legally responded to by the
Page 35 of 227
Board. Other Comments may be responded to tonight under "new business"
or at subsequent meetings under "old business."
ESSEN.
Public Comments:
Mr. Klypka
- How does the Affordable Care Act work with substitutes?
There being no further comments from the public, a motion was made to close the meeting to
public comments.
Motion: To Approve, Moved by Board Member MICHAEL BU BBA, Seconded by Board Member
DONALD PAVLAK. Passed. 7-0-0. Board Members voting Aye: ALBANESE, B U BBA,
ESSEN.
Old Business
Cathy - On November 24th of last year, we had special meeting to vote on WEA contract. Prior
to that meeting I had received an email from the Board attorney stating that in her opinion
although there was not definitive case law to back up her assertion, I may be in conflict. That
didn't seem right to me, first of all I made a concerted effort to ensure that I would not be in
conflict because I new the WEA contract had yet to be voted on. Therefore I decided that I
needed a second opinion and sought several and none agreed with our attorney. However, Dr.
Toback made clear that this was the time to put this District before anything else and this
contract was crutial to our future financial well being. My decision was to abstain reluctantly and
seek an advisory opinion from the State Commission. I now have the results of that request. I
will only quote a few sentences that speak directly to the conclusion. "The Commission
determined that no conflict under the act can be found from a mere suggestion in a sentence
toward the bottom of a four year information type of email where the Board member is unaware
and is receipt of no other support from the Union in her election efforts. The Commission
observes that a local union can not seemingly endorse a candidate in secret to later reveal such
an endorsement and create a conflict. U nder the circumstances outlined in the advisory opinion
requests the Commission finds that Board member Kazan is not conflicted for matters related to
the WEA, as the Board member did not solicit and was u naware of the WEA attempts of
endorsement and the WEA made no efforts to further her candidacy." As a point of clarification I
don't believe the person who authored the email meant any harm. Additionally our Board
attorney sought a subsequent opinion which the Commission lumped together with mine, as it
was essentially the same set of facts. The only difference in the request, was the question about
the duration of conflict if it existed. Their answer to that is as follows: " with respect to attorney
Page 36 of 227
Machado's questions regarding the duration of a limitation due to conflict, there is not as there is
no conflict. Had there been a conflict the bar would have remained for the during of the Board
member's term". Up to now our Board had assumed from previous and current attorney opinions
that the duration of conflict was only one year. This changes things for every Board member
throughout the State. This is a public opinion that clarifies and affects everyone. One last thing
that I would like to say is that I was not the one who was harmed in this incorrect opinion. A few
members of the community lost their representation in that contract vote. I just wanted to state
that this was a political action, but I won't say by whom it is not necessary. I hop this puts it to
rest and we can move forward.
Isabel Machado - first of all I would like to thank Cathy, because it was actually my suggestion
based on law that was not definitive in the opinion that she seek an advisory opinion. So I am
pleased that she went ahead and did that. I am very conservative when I give advice, and I have
done it to many members of this Board that you may not agree with me, but when it comes to
school ethics, because when it is not definite. The only way I can protect each and everyone of
you is to tell you that it may be out there. I am forced without the School Advisory opinion
rendering, or the School Ethics Commission rendering a decision, it is very hard to predict in
terms of where they are going to go with that.
I also want to caution any Board member who seeks an advisory opinion, to ensure that the facts
are accurate, because whatever the School Ethics Commissions rules, is based on the facts as it
is presented to them. This Board did not respond to the facts, nor did they contest any of the
facts set forth in Mrs. Kazan's request for an advisory opinion. Actually the duration should not
have been lumped. There is no way that Mrs. Kazan was even mentioned in the Board's request
for an advisory opinion. It was specifically limited to the duration of an endorsement if one
existed, but it was not to be tied. The School Ethics Commission incorrectly did state that they
did lump them together, but they should not have. There was no reason to tie those two issues
together.
Robert Ceberio - for all of the years that I have been here, we have been told that we are banned
for one year. And when we walk into that CAE, let's face it, we walk in seeking the
endorsement. That is a fact. Yes, I asked that for once and for all. Mrs. Machado, Mrs. Simon,
Mr. Fogerty all said the same. Now this is great because if the Union endorses somebody, now
you are banned for 3 years for doing anything regarding the Union, even better.
Michael Bubba - I am just curious as to why we didn't respond. If we were asking to get a
clarification.
Isabel Machado - I went back to the minutes and the video. When I filed the Board's request for
an advisory opinion just on the duration, I actually pulled an Extract. So I knew exactly what I
was requesting. The Board did not request, nor did I respond, nor do I have to tell you that I feel
it would have been appropriate for the Board to respond to a personal request for a school
advisory that happened to a Board member.
Robert Ceberio - it was never an issue of conflict, it was an issue of appearance of conflict. That
had to do with the attachments that were involved in the case. The letters, emails and everything
else. I t was an issue to making sure we protected the Board on votes. If she voted and it went
the other way, the whole contract issue would have been negated because someone voted who
shouldn't have.
Page 37 of 227
Isabel Machado - on the one year mark, all prior advisory opinions and ethic opinions say one
year. Every single one, this is the first one.
Christian Smith - does that mean that there is a new law on the land. That it is your 3 years, your
term.
Isabel Machado - the advisory opinions are based on the information that they have at the time,
so I think it is questionable on how long it would extend, but I think there is an argument there to
be made. I will tell you that probably about 3 or 4 other decision issue both in the form of
advisory opinions as weill as school ethics commission decisions, that the bar is for one year.
New Business
None.
Executive Session
None.
Adjournment
There being no further business of the Board, a motion was made to adjourn the meeting at
10:48 p.m.
MICHAEL B U BBA. Passed. 7-0-0. Board Members voting Aye: ALBANESE, BU BBA, CEBERIO,
KAZAN, MORDKOFF, PAVLAK, SMITH. Board Members Absent: BADINER, ESSEN.
Juanita A. Petty, RSBA, SF
School Business Adminis ator! oard Secretary
OUT OF DISTRICT PROFESSIONAL TRAVEL OPPORTUNITIES FOR STAFF MEMBERS - 4l9l1S
NO.
NAME
POSITION
Maggio-Huber, L.
1 Media K-5
Lee, C.
2 Media Spec.
Maso, J.
Dir. Facilities
3 Manager
Drake, L.
4 Gr. 1
Palczewski/ K.
5 Principal
Skibitski, R.
6 Fleet Mgr.
Auerbach, D.
7 Asst. Principal
Cassera, A.
8 Admin. Asst.
Coviello, P.
9 Admin. Asst.
BLDG.
WORKSHOP LOCATION
31st Annual Winners!
Workshop-Birchwood
Manor-Whippany
31st Annual Winners!
Workshop-Birchwood
Pines Lk Manor-Whippany
Fallon
Asbestos Safety Training
Cust./Maint.Personnel
Rutgers-Piscataway
I '�aa Apps ana �roJects tor
K-3 Workshop
Bergen County Enc
RC
Paramus
ISTE 2015 Conference
Embassy Suites Center City
Philadelphia, PA
WVHS
I NatIOnal Congress on
School Transportation
Airport Holiday Inn
Transp. Des Moines, Iowa
-NJ SCience Education
Leadership Assoc. Spring
AWMS/ Roundtable
GWMS/S Northern Valley Reg.
Old Tappan
CMS
NJASBO Conference
Admin. Hilton Garden Inn
Rockaway
Bldg.
NJASBO Conference
Admin. Hilton Garden Inn
Rockaway
Bldg.
Bldg.
Servo
DATE/S
REG. FEE
REG. ACCT. CODE
T=Travel
L=Lodging
M&I=Meals
**Incidentals
T/L/M&I ACCT. CODE
TOTAL
COST
4/24/15
S199.00
11-000-223-500-00-000
N/A
N/A
S199.00
4/24/15
S199.00
11-000-223-500-00-000
N/A
N/A
S199.00
S395.00
11-000-261-590-50-000
N/A
N/A
S395.00
S75.00
11-000-223-500-00-000
11-000-223-580-00-000
S84.86
S392.00
11-000-240-500-54-003
T=S9.86
T=$93.87
L=S513.00
M&I=S243.00
11-000-240-580-54-003
Sl,241.87
S355.00
11-000-270-800-51-007
L=S319.1O
11-000-270-800-51-007
S644.20
N/A
T=S25.42
11-000-240-580-54-000
S25.42
5/7/15
thru
5/8/15
4/28/15
6/28/15
thru
7/1/15
5/17/15
thru
5/20/15
5/15/15
SO.OO
5/14/15
S50.00 11-000-230-500-54-000
T=S13.83
11-000-230-580-54-000
S63.83
5/14/15
S50.00 11-000-230-500-54-000
T=S13.83
11-000-230-580-54-000
S63.83
rn
"
�
o
"
OUT OF DISTRICT PROFESSIONAL TRAVEL OPPORTUNITIES FOR STAFF MEMBERS - 4l9l1s
NO.
NAME
POSITION
Lisella, J.
BLDG.
DATE/s
REG. FEE
REG. ACCT. CODE
T/L/M&I ACCT. CODE
11-000-251-500-55-003
T=$13.83
11-000-251-580-55-003
$48.83
TOTAL
COST
12 Admin. Asst
Admin.
Bldg.
Hilton Garden Inn
Rockaway
NJASBO Conterence
Hilton Garden Inn
Rockaway
NJASBO Conference
Hilton Garden Inn
Rockaway
Liskiewicz, T.
13 Dir.Secondary Ed
Admin.
Bldg.
NJSELA Spring Roundtable Northern Valley Regional
H.S.
Old Tappan
GWMS
Space to Enhance Your
Library Program
Best Western Plus
Fairfield
5/20/15 $235.00
11-000-223-500-00-000
N/A
N/A
$235.00
SCMS
Revitalizing Your Library
Space to Enhance Your
Library Program
Best Western Plus
Fairfield
5/20/15 $235.00
11-000-223-500-00-000
N/A
N/A
$235.00
10 Admin. Asst.
Sasiak, B.
11 Admin. Asst.
Wilde,
D.
Admin.
Bldg.
WORKSHOP LOCATION
NJASBO Conterence
T=Travel
L=Lodging
M&I=Meals
**Incidentals
Admin.
Bldg.
5/14/15
$35.00
5/14/15
$50.00 11-000-230-500-54-000
T=$13.83
11-000-230-580-54-000
$63.83
5/14/15
$35.00
11-000-251-500-55-003
T=$13.83
11-000-251-580-55-003
$48.83
5/15/15
$35.00
11-000-240-500-54-000
T= $ 21.19
11-000-240-580-54-000
$56.19
Revitalizing Your Library
Gingras, I.
14 Media 6-8
Giordano, D.
15 Media Spec.
OUT OF DISTRICT PROFESSIONAL TRAVEL OPPORTUNITIES FOR STAFF MEMBERS 4£9£15
-
NAME
POSITiON
NO.
BLDG.
WORKSHOP
LOCATION
DATE/S
REG. FEE
REG. ACCT. CODE
T=Travel
l=Lodging
M&I=Meals
**Incidentals
T/L/M&I ACCT. CODE
TOTAL
COST
OUT OF DISTRICT TRAVEL PREVIOUSLY APPROVED
Occhiuzzi, C.
Speeech/lang.
16 Specialist
Laccona, E.
Speech/lang.
17 Specialist
GWMS
Children Who Struggle To
Speak: The Kaufman
Speech to lang. Protocol
Crown Plaza - Suffern/NY
5/8/15 $199.00·
11-000-223-500-00-000
N/A
N/A
$10.00
Ryer.
Children Who Struggle To
Speak: The Kaufman
Speech to lang. Protocol
Crown Plaza - Suffern/NY
5/8/15 199 00··
11-000-223-500-00·000
N/A
N/A
$0.00
.
TOTAL
·Original date of workshop was 3/20. Previously approved on 3/5 in the amount of $189.00. New amount of $199 - $10 additional
··Original date of workshop was 3/20. Previously approve on 2/11 in the amount of $199.00.
I
I
$3,614.69
OUT OF DISTRICT PROFESSIONAL TRAVEL OPPORTUNITIES FOR BOARD MEMBERS · 4l9l1S
NO.
NAME
POSITION
BLDG.
.
jF
. _....-
Albanese, E.
1 Board President
WORKSHOP LOCATION
CPCRecognilion
Breakfast
The Brownstone House
Paterson
DATE/S
f--_.
6/12/15
REG. FEE
REG. ACCT. CODE
.
T=Travel
L=lodging
M&I=Meals
**Incidentals
T/L/M&I ACCT. CODE
N/A
N/A
TOTAL
COST
.
$25.00
11-000-230-585-00-000
$25.00'
I
'Eileen Albanese to reimburse the Board $25.00 cost of the program.
t;1
"'
�
"
.......
Page 172 of 227
S-15-ca
PARETTE
S O M J E N
1 0 March 20 1 5
VIA EMAIL
ARCHITECTS
Mr. John Maso,
Director of Building Services
Wayne Township Board of Education
50 Nellis Drive
Wayne, NJ 07470
RE:
Professional Services for Wayne Township BOE
Supplement to Architect of Record Agreement
Wayne Twp. Public Schools: WVHS Steam Boiler Replacement
Dear Mr. Maso:
Parette Somjen Architects L.L.C. appreciates the opporlunity to work closely with the Wayne Township Board
of Education ("Board") to provide the following professional services for the above referenced project
("Project"). Parette Somjen Architects L.L.C. ("PSA") has prepared the following projecl specific information
based on our current understanding of this project and discussions with you. This document will act as a
supplement to our Architect of Record Agreement and our ESIP project 5289 contract.
1.
PROJECT SCOPE
The Wayne Twp. Public Schools wishes to remove and replace ( 1 ) existing approximately 5975 MBH
abandoned firetube steam boiler with a new Weil McLain sectional or built in place firetube boiler to provide
equivalent capacity at the Wayne Valley High School.
The scope of design will be based on the Quote prepared and submitted by DeSesa Engineering Co., Inc.,
issued on March 9, 2015 . The scope includes revising the existing heating steam and condensate return
piping as required for connection to the new boiler, provide new fiberglass insulation on all new and existing
heating piping where disturbed or abated, replace the existing boiler breeching with new stainless steel double
wall breeching from the new boiler to the existing breeching manifold, replace existing boiler feed pump unit
with new in capacity as required to serve all aclive plant boilers, provide new boiler plant controls and interface
with existing building automation control system, provide for new blow down tank and provide new boiler
controls as provided by the boiler manufacturer and all other existing boiler plant controls will remain. The
existing floor will be raised I infilled with up to 6" of concrete and the floor drain extended I raised in
preparation for the new boiler installation.
Principals
Marc R. Par�ttc:, A.I.A., P.P!
Grcgmy J. Snmjcn. Al.A.
p"",,,,
J(lhn Carton. A.T.A!
St�phen D. Q.tick. A.I.A.
Director ofSustainability
Jason K1iwinski. A.1.A..•
AssociateS
William Bannister, A.I.A."
Melissa Insinga. NODQ
Edward Neighbour. A.I.A.
439 Route 46 E;l.St
Rockaway, NJ 07866
Tel. 973.586.2400
fax. 973.586.2401
wlI'w.pli!nsrpSA..:om
·LEEDThfAP
" LEEDThfFdiow
2.
PROFESSIONAL SERVICES
2.1
Information Gathering & Documentation of Existing Conditions
The process will commence with the development of project's goals, activities to be accommodated and any
special requirements or considerations that will guide the design.
PSA will underlake a field survey of the areas that will be affected by the proposed Work. This survey will
allow us to familiarize ourselves with the space(s) to be occupied and more importantly to develop a floor plan
that we refer to as "existing conditions" on which subsequent designs will be based. Any existing
documentation I drawings that exist shall be provided to PSA for review and reference. This phase includes a
visit to the space to measure the walls, Boiler Room area concerning the Steam Boiler in question and other
pertinent information relevant to the areas that will be affected by the proposed Work. Our visit will only look
to document basic information that is readily visible. Readily visible is defined as being easily seen without
undue difficulty or effort. We do not, as part of our basic services, cut or break open walls or ceilings to
examine existing conditions.
2.2
Schematic Design
PSA shall prepare a Schematic Design Document based on the program provided by the Board.
The
Professional Services for Wayne Township Board of Education
1 0 March 2015
Page 2 0f 3
Page 173 of 227
S-15-0�
Schematic Design Document shall establish the conceptual design of the project illustrating the scale and relationship of the
project components. The Schematic Design Documents shall be limited to preliminary floor plans.
Preliminary Budgeting
2.3
No budgeting will be provided.
2.4
Applications & Submissions
2.4.1
Department of Education
No application is anticipated with this proposal.
Design Development
2.5
Once a Schematic Design is chosen and the variou.s approvals are in place, PSA will undertake the Design
Development phase. The Design Development shall illustrate and describe the refinement of the design based on
feedback from the Board. This typically includes more detail being incorporated into the drawings, and commonly
continues parallel to the construction documents. During this phase some limited time will be allocated to the
selection and coordination of abatement requirements.
Construction Documents
2.6
PSA shall provide Construction Documents based on the approved Design Development Document. The
Architectural Construction Documents shall set forth the requirements for construction of the project. Specifically our
Architectural Construction Documents shall include; floor plans, elevations, sections and details. The Construction
Documents shall set forth in greater detail the requirements for engineering aspects olthe project. Specifically our
Engineering Construction Documents shall include mechanical system design, plumbing system design and electrical
system design services.
Environmental Services are limited to the following:
1)
Conduct an asbestos inspection and sample collection of suspect materials which will be affected by the
proposed scope in the boiler room.
2)
Provide a friable bulk asbestos sample analysis via polarized light microscopy, PLM, as required.
3)
Provide asbestos inspection report within the proposed scope area documenting all our findings, observations
and develop an abatement scope of work with supporting laboratory data.
4)
Provide an asbestos abatement technical specification document for the school indicating the scope of work for
abatement in an occupied building as required under the New Jersey Administrative Code 5:23-8 . 1 9
5)
Provide a plan depicting the Boiler Room location, material to be abated, worker and waste routes, dumpster
location, air sample locations and any other pertinent information that is required.
Excluded from this proposal will be all air monitoring services, which will be the Owner's responsibility. Client
agrees to engage an environmental consultant to coordinate with PSA, when requested and needed by PSA.
2.7
Contract Administration Services
PSA shall provide administration of the Project as set forth below. PSA shall be a representative of the Board during
the Project and shall advise and consult with the Board only as specifically delineated within this paragraph:
2.2.1
a.
b.
Construction Procurement Services
PSA shall assist the team in preparing for bidding.
PSA shall assist i n reviewing the bids.
2.2.2
Contract Administration Services
1 0 March 2015
Page 3 of 3
a.
b.
c.
Page 174 of 227
S-1 5-0�
PSA, as a representative of the BOE, shall visit the site periodically to become generally familiar with,
and to keep the Owner informed about, (1) the progress and quality of the portion of the Work when fully
completed, (2) to endeavor to guard the Owner against known defects and deficiencies in the Work, and
(3) to determine in general if the Work is being performed in a manner indicating that the Work, when
fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be
required to make exhaustive or continuous on-site inspections to check the quality or quantity of the
Work.
PSA will conduct on-site observations periodicallyfor the purpose of determining the amounts owed any
contractor based on contractor's applications for payment compared to work completed in accordance
with the Contract Documents.
PSA shall make recommendations to the Board as to the
appropriateness of payment to the contractors for that portion of the work that appears to have beeh
completed in conformance with the Board approved drawings. Those recommendations shall thereafter
be memorialized in writing. Thereafter, the Board shall be solely responsible for making determinations
as to the appropriateness of payment to the contractors for work already performed.
PSA shall provide up to twenty (6) visits over the'duration of the Project during construction. Additional
visits shall be deemed Additional Services
Parette SomJen Architects LLC and their representatives shall neither have control over nor be in charge of, nor be
responsible for, the 'construction means, methods, techniques, sequences or procedures, or for the safety
precautions and programs in connection with the Work, since these are solely the Contractor's responsibilities.
PSA does not assume any responsibility for the implementation, discharge, or monitoring of safety standards or
practices.
3.
COMPENSATION
The professional fees for services outlined herein are based on a flat fee of $39,600.00 Dollars. These fees exclude
reimbursable expenses (i.e. printing, deliveries, etc.), which will be billed separately. The reimbursables are estimated to
be in the amount of $3,100.00. Billing will be in accordance with the Architect of Record agreement already in place with
the district.
$3,000.00
$0
$31 ,000.00
$1 ,200.00
$4,400.00
$39,600.00
4.
2.1 Information Gathering & Documentation of Existing Conditions;
2.2 Schematic Desiqn
Paraqraph 2.3 Preliminary Budgeting and Parafjraph 2.4 NJDOE Project Application
Paragraph 2.5 Desifjn Development and Parafjraph 2.6 Construction Documents
Paragraph 2.7.1 Construction Procurement Services
Parafjraph 2.7.2 Contract Administration Services
Paragraph
Paraqraph
Total
GENERAL CONDITIONS
This document is a supplement to the Architect of Record agreement between the district and Parelte Somjen Architects
LLC. This document contains specific information on the project scope, professional services to be provided and the
professional fee arrangement. The Architect of Record agreement between the district and Parette Somjen Architects
LLC are the general conditions for this supplement. Any services requested and I or performed beyond those outlined
herein shall be considered an Additional Service and billed accordingly.
Any purchase order issued to Parelte Somjen Architects L.L.C. by the Board is done so for the sole purpose of tracking
payment. Any terms or conditions outlined in such purchase shall nolbe binding upon PSA or its contractual arrangement
with the Board. This agreement and the terms contained herein exclusively govern the terms by which the parties are
contractually bound.
Please accept this as a formal proposal and supplement to our Architect of Record agreement and, if acceptable, please sign
and return one copy with a PO reference for billing purposes. We thank you for the opportunity to be of service and we look
forward to a mutually rewarding project. Should you have any questions now or at any time, please feel free to contact the
Page 175 of 227
8-1 5-03
1 0 March 201 5
Page 4 of 3
undersigned.
Th ·
·�ual listed below is authorized to execute this Agreement and to bind the entity listed below in accordance with this
Agreement and agrees to make payment for the Scope of Services described herein at the terms and conditions outlined
herein. This agreement is entered into as of the day and year first written above. I, the undersigned have read this
agreement and agree to be bound by its terms and conditions.
agreemen
accepted by:
,ance
----l---,sig lalllrl'
print name:
tille
b usiness name:
date:
billing contact information
printed name:
title:
p hone:
email:
billing address:
_
_
_
_
_
_
_
_
_
_
_
_
_

BOARD OF EDUCATION WAYNE TOWNSHIP PUBLIC SCHOOLS

Transcription

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