2013 Treasurer’s Manual Treasurer’s Manual

2013 LADIES AUXILIARY VFW
Treasurer’s Manual
2013 Treasurer’s
Manual
LADIES AUXILIARY VFW
2013 Treasurer’s Manual
Ladies Auxiliary VFW
Headquarters
406 W. 34th St., 10th Fl.
Kansas City, MO 64111
Ph. 816-561-8655
Fax 816-931-4753
[email protected]
www.ladiesauxvfw.org
ICON KEY
Important Information
You Must…
It’s in the Bylaws
It’s on Your Treasurer’s CD
It’s on the Website:
www.ladiesauxvfw.org
In This Section
1
MEMBERSHIP
How to Become a Ladies Auxiliary VFW Member
Members in Good Standing
One Year Rule
2
2
Acceptable Proof of Eligibility
2
Members Requesting to Be Dropped
To Remove Ineligible Members
Membership Listings
3
Change Request Forms
4
3
3
1
T R E A S U R E R ’ S
M A N U A L
Section
1
Membership
How to Become a Ladies Auxiliary VFW Member
The potential member must:
•
Complete Membership Application
•
Provide proof of eligibility (only if veteran is not a member of the
same Post)
•
Pay admission fee and membership dues (annual or Life Member)
The Auxiliary must:
•
Investigate eligibility
•
Vote to accept or reject application
If member is accepted, Treasurer must:
•
Record member’s information on Auxiliary records
•
Prepare a duplicate copy of the member’s application
•
Send copy of member’s application, dues and Membership Summary
to Department Treasurer
•
Provide membership card to new member
1
T R E A S U R E R ’ S
M A N U A L
Membership in Good Standing
How do I know if a member is in good standing? Sec. 110 of the Bylaws
•
Calendar year of the Auxiliary is from January 1 to December 31
•
A member paid to December 31 is in good standing
•
A member ceases to be in good standing on January 1 immediately following
the year for which her dues are paid
•
She will not again be in good standing until her dues are paid for the current
year
•
A member not in good standing cannot attend meetings, cannot hold an office
or chairmanship on any level and is not eligible for a Cancer Grant (if
otherwise eligible)
One Year Rule
Sec. 110 of the Bylaws. If a member wants to maintain her continuous status, annual
dues for a lapsed member must be accepted within 1 year of the date that member
became delinquent.
EXAMPLE: Mary Sue paid her 2011 dues as a new member on May 15, 2011. On
January 1, 2012, she had not yet paid her 2012 dues. She is a lapsed member but has
until December 31, 2013, to pay her 2012 dues.
If Mary Sue pays only her 2012 dues by December 31, 2013, but has not paid her 2013
dues, she will be a lapsed member on January 1, 2014, because her 2013 dues are not
current.
If Mary Sue wants to pay her lapsed 2012 and her current 2013 dues at the same time,
she must do so no later than December 31, 2013, to remain a continuous member.
Acceptable Proof of Eligibility
•
•
•
•
•
•
•
Separation Document/
DD-214
Travel Orders
Medical Orders
Morning Reports
Assignment Listings
Buddy Affidavits
•
•
•
2
Photo of eligible veteran in
the identifiable area
Memorials where the
veteran’s name appears
Letters from eligible veteran
that would establish foreign
service
Any proof that is acceptable
to the VFW
Members Requesting to Be Dropped
1. Member must send written request directly to National Headquarters (not
through Auxiliary Treasurer).
2. Request must include daytime phone number for verification.
Removing Ineligible Members
Section 115 of the Bylaws
• Eligibility must be challenged on Auxiliary floor by motion made and
passed.
• Must send a copy of the minutes from the meeting where the member’s
eligibility was questioned by motion made and passed to the National
Headquarters office.
PLEASE NOTE: A member remains eligible and in good standing until a Special
Order to remove her has been issued by the National President.
Membership Listing
What is it, and how do I get it?
•
•
•
•
•
Lists all members who have paid 2011 and/or 2012 dues to your Auxiliary
as of March 1, 2012.
Is the only copy that you will receive from the National Headquarters
office.
Contains current mailing addresses used for the Ladies Auxiliary VFW
Magazine.
Is not to be used as an accurate accounting of the 2012 membership total.
Shows a count of total names listed but is not your membership quota for
the 2013 membership year.
3
Change Request Form
•
•
•
Must be used for an annual member converting to a Life Member,
Life Member transfers and requests for a new Life Member card.
May be used to change a name, address and/or report a death for annual
and Life members.
Should not be used for annual member transfers.
The Change Request Form
is available free for
download any time at
www.ladiesauxvfw.org
under Resources.
NOTE:
Send this completed
form to your
Department Treasurer.
4
5
In This Section
2
ANNUAL MEMBERSHIP
How to Process Annual Dues
7
How to Process New Members
8
How to Process Continuous Members
9
How to Process Continuous Transfer Members
How to Process Reinstated Members
11
12
How to Process Non-Paying Transfer Members
How to Process Prior Year Dues
Membership Summary Forms
13
14
14
Annual Member Renewal Reminders
15
How to Report Name and Address Corrections
How to Report Deceased Members
16
16
How to Replace a Lost Annual Membership Card
6
16
Section
2
How to Process Annual Dues
Dues should be transmitted to your Department Treasurer as soon as received
from the member.
Dues should NOT be held for any reason.
The following steps are required, not optional. Please make sure you follow each step
listed below:
1. Receive check, cash or money order from member for payment of annual dues.
2. If dues payment is received in the form of cash, a receipt must be provided to
member.
3. Complete pre-printed or blank membership card.
4. Detach the membership card, complete all information, affix the Auxiliary seal, and
present the card to the member.
5. Record payment received in Dues Record Book or other permanent record.
6. Record payment received in Treasurer’s Cash Book or on a computerized system,
printed and secured in a permanent book.
7. Complete Membership Summary Form.
8. Prepare check payable to Ladies Auxiliary VFW, Department of _________ for
payment of Department and National dues.
9. Send Membership Summary Form, check and membership cards or applications
to your Department Treasurer. Do not send a Membership Application as a 2013
dues payment card unless the member is new.
10. Record payment to Department Treasurer in Treasurer’s Cash Book or on a
computerized system, printed and secured in a permanent book.
7
How to Process New Members
New members have never belonged to the Ladies Auxiliary VFW.
•
•
•
•
Member should complete in detail a Membership Application.
Treasurer should complete information on blank Membership Card, affix
Auxiliary seal and present card to member.
Make sure “continuous since date” is filled in (date member joined
Auxiliary).
Transmit copy of Membership Application to Department Treasurer with
Membership Summary Form and check for payment of dues.
Membership Application
The Membership
Application is in
both the Join Us
brochure and
the Share the Joy
brochure. Both
are available
online for free, as
well as just a
copy of this
application.
Please use the
preferred
application form
in either the Join
Us or Share the
Joy brochures.
8
How to Process Continuous Members
Members who have paid their 2012 dues will have until December 31, 2014, to
pay their 2013 dues to remain continuous.
Members who have not paid their 2013 dues cease to be in good standing on
January 1, 2013, and are considered to be lapsed.
They will be continuous again upon payment of their dues.
According to the One Year Rule, a member could pay her 2012 and 2013 dues
in full by 12/31/2013 and remain continuous.
Treasurer Has Pre-Printed Membership Card for Member
Complete
information on
top portion of
pre-printed
membership
card, affix
Auxiliary seal
and present
card to
member.
Make sure
“continuous since
date” is filled in
(date member
joined Auxiliary if
she has remained
continuous).
Show date paid
on Auxiliary
Record card and
file remaining
card for future
use.
If name or
address is
incorrect, send
change portion
of card to
Department
Treasurer.
Bottom portion
of card is to be
transmitted to
Department
Treasurer with
Membership
Summary Form
and check for
payment of dues.
9
Treasurer Does Not Have Pre-Printed Card for Member
Transmit
2013
Continuous/
Transfer/
Reinstate
Form to
Department
Treasurer
with
Membership
Summary
Form and
check for
payment of
dues.
Complete the 2013 Continuous/Transfer/Reinstate Form.
Members
should
complete
the top
portion.
Treasurer checks
“Continuous”
box and enters
member’s
permanent ID
number.
Now the member needs a Membership Card.
– Complete information on blank membership card, affix Auxiliary seal and present
card to member.
– Make sure “continuous since date” is filled in (date member joined Auxiliary if she
has remained continuous).
OR
10
How to Process **Continuous Transfer Members
Members that paid dues to a different Auxiliary for 2012 but pay 2013
dues to your Auxiliary.
Continuous Transfers are counted immediately in the new Auxiliary.
**In order to maintain continuous membership and receive credit for prior years of service, all
transferring members (themselves) must secure a statement from the Auxiliary in which they
previously held membership. This statement must advise that continuous membership was held at
the time of transfer, giving the date of election to membership and certifying continuous years of
membership and be signed by the Auxiliary President and Treasurer with the Auxiliary seal affixed.
Refer to Section 113 of the Bylaws, page 17.
Transmit
2013
Continuous/
Transfer/
Reinstate
Form to
Department
Treasurer
with
Membership
Summary
Form and
check for
payment of
dues.
Members
should
complete
the top
portion.
Treasurer checks
Continuous
Transfer box and
enters member’s
permanent ID
number, former
Auxiliary and state.
Now the member needs a Membership Card.
– Complete information on blank membership card, affix Auxiliary seal and present
card to member.
– Make sure “continuous since date” is filled in (date member joined Auxiliary if she
has remained continuous).
SEE PAGE 10 FOR MEMBERSHIP CARD OPTIONS.
11
How to Process Reinstated Members
Sec. 111
Members who previously belonged to the Ladies Auxiliary VFW but have
not maintained continuous membership.
Must submit an application and be accepted in the same manner as a new
member.
Are not required to pay an admission fee.
Transmit
2013
Continuous/
Transfer/
Reinstate
Form to
Department
Treasurer
with
Membership
Summary
Form and
check for
payment of
dues.
Members
should
complete
the top
portion.
Treasurer checks
“Reinstate” box
and enters
member’s
permanent ID
number.
Now the member needs a Membership Card.
– Complete information on blank membership card, affix Auxiliary seal and present
card to member.
– Make sure “continuous since date” is filled in (date member joined Auxiliary if she
has remained continuous).
SEE PAGE 10 FOR MEMBERSHIP CARD OPTIONS.
12
NOTE:
Do not use the
Change Request
Form to transfer an
annual member.
How to Process Non-Paying **Transfer Members
Members that have already paid 2013 dues and then transfer to your
Auxiliary.
Must submit an application and be accepted by the Auxiliary.
Are not required to pay an admission fee.
**In order to maintain continuous membership and receive credit for prior years of service, all
transferring members (themselves) must secure a statement from the Auxiliary in which they
previously held membership. This statement must advise that continuous membership was held at
the time of transfer, giving the date of election to membership and certifying continuous years of
membership and be signed by the Auxiliary President and Treasurer with the Auxiliary seal affixed.
Refer to Section 113 of the Bylaws, page 17.
Members
should
complete
the top
portion.
Transmit
2013
Continuous/
Transfer/
Reinstate
Form to
Department
Treasurer.
If a member has paid her
2013 dues and then
transfers to another
Auxiliary, she will be
counted in the former
Auxiliary that she came
from for the 2013
membership year. She will
not be counted in the new
Auxiliary until the 2014
membership year when she
pays her 2014 dues.
Treasurer checks
Continuous
Transfer box and
enters member’s
permanent ID
number, former
Auxiliary and state.
Now the member needs a Membership Card.
– Complete information on blank membership card, affix Auxiliary seal and present
card to member.
– Make sure “continuous since date” is filled in (date member joined Auxiliary if she
has remained continuous).
SEE PAGE 10 FOR MEMBERSHIP CARD OPTIONS.
13
How to Process Prior Year Dues
Same steps should be followed for processing 2012 dues as for the 2013
dues.
Must use 2012 pre-printed card or 2012 Continuous/Transfer/Reinstate
Form for member.
Must write 2012 as year on Membership Summary Form.
Dues for prior year and current year dues are not to be combined on the same
Membership Summary Form.
Membership Summary Forms
Used to summarize the amount of National and Department dues being
transmitted to the Department Treasurer.
Must be completed each time annual dues are transmitted to Department
Treasurer.
Should not be used to report non-paying transfers or Life members.
Available in
Excel and PDF
formats.
14
Annual Member Renewal Reminders
Treasurer and Membership Committee should contact all annual members
to collect 2013 dues.
Personal contact is important.
Can send a more personal letter to unpaid annual members (such as
sample letter below).
Sample letter can be changed to fit your own Auxiliary.
Sample dues reminders are also available on the website under Resources.
Dear Auxiliary Sister:
You belong to one of the oldest and most prestigious women’s organizations in the country. The Ladies
Auxiliary VFW was chartered in 1914 to serve veterans and their families.
We share a special bond as the female relatives of those who have served overseas in combat. It is this
bond and commonality that helps us accomplish so many wonderful things. From raising money, to
spreading patriotism, to changing lives, we have thrived for nearly 100 years in our mission to serve
America’s military heroes.
Here are some of the projects we hope to do this year:
_________________________________________________________________________________
_________________________________________________________________________________
___________________
We need your help in accomplishing our goals. There is something for everyone to do, no matter your
skills and no matter if you are able to attend meetings. Your membership reaches all the way to Capitol
Hill where our VFW Commander-in-Chief testifies before Congress on the VFW Priority Goals. Our
numbers count. You count!
For more information about what we do and to get involved, please contact ____________________.
Also, go to www.ladiesauxvfw.org for more information about the Ladies Auxiliary VFW, as well as for
resources for conducting the many programs.
Renew your membership today. Don’t just make a difference. Be the difference!
Loyally,
(name)
Auxiliary President
PLEASE TAKE A MOMENT TO RENEW YOUR MEMBERSHIP
_____ YES! Please, renew my membership.
Dues Amount: $_________
Name _____________________ Membership ID #_____________
Return to: Aux. Treasurer’s name
Aux. Treasurer’s address
Please make your check or money order payable to: Ladies Auxiliary VFW No. ________.
(Please disregard if you have already paid.)
15
How to Report Name/Address Corrections
& Report Deceased Members
Must be sent directly to your Department Treasurer.
TWO WAYS: Send pre-printed portion of Membership Card OR Change
Request Form.
OR
Pre-Printed Membership Card
Change Request Form
How to Replace a Lost Annual Membership Card
Use a blank 2013 membership card, either from pad or from CD.
Complete all information, affix Auxiliary seal and present to member
OR
16
17
In This Section
3
LIFE MEMBERSHIP
Life Membership Information
19
How to Become a Life Member
20
How to Process Life Memberships
Life Membership Fee Schedule
21
Life Membership Installment Plan
Life Membership Count
21
22
23
Life Membership Per Capita Payout
How to Transfer a Life Membership
23
24
How to Report a Life Member’s Name Change
How to Report a Deceased Life Member
24
24
Replacing a Lost or Damaged Life Membership Card
Metal Life Membership Cards
25
Life Member Perpetual Charters
Members at Large
25
26
18
24
Section
3
Life Membership Information
*The Life Membership fee does not cover Cancer Insurance premiums for
members of insured Auxiliaries, nor does it include donations to any of the Ladies
Auxiliary VFW programs.
There are several payment options for purchasing a Life Membership:
• Life Memberships may be paid in full or on the Installment Plan.
• OR Life Memberships may be paid by check, credit card or ACH
(bank withdrawal) if paid in full.
• OR Life Memberships may be paid by credit card or ACH (bank
withdrawal) only if paid on the Installment Plan.
Treasurer must verify credit card number, CVV/CID code and expiration
date, or bank routing number and bank account number if not paying by
check.
Life Memberships can be purchased as gifts. Life Member cards will be
sent to Treasurer if a gift.
If the Life Member does not receive her card promptly, National
Headquarters must be notified within 6 months of receiving the original
application to have the card replaced at no charge.
19
How to Become a Life Member
New Members Only
The potential member must:
• Complete Membership Application
• Provide proof of eligibility (only if
veteran is not a member of the same
Post)
• Pay admission fee and Life Membership
fee (unless being paid by credit card or
by ACH)
The Auxiliary must:
• Investigate eligibility
• Vote to accept or reject application
If member is accepted, Treasurer must:
• Record member’s information on
Auxiliary records
• Prepare a duplicate copy of the member’s
application
• Send copy of member’s application and fee (if applicable) to
Department Treasurer
• Provide member a receipt of fees paid (if applicable)
Life Membership card to be sent to new member by National Headquarters.
Annual Member Converting to Life Member
Member must:
• Complete the Change Request
Form
• Pay Life Membership fee
(unless being paid by credit card
or by ACH)
Treasurer must:
• Prepare a duplicate copy of the
Change Request Form
• Send copy of Change Request
Form and fee (if applicable) to
Department Treasurer
20
How to Process Life Memberships
Dues should be transmitted to your Department Treasurer as soon as
received from the member.
Dues should NOT be held for any reason.
The following steps are required…they are not optional. Please make sure you
follow each step listed below:
1. Receive check, cash or money order from member for payment of Life
Membership fee, unless member is paying by credit card or ACH (bank
withdrawal).
2. Provide a receipt to member if paid by cash, check or money order.
3. Record payment received in Dues Record Book or other permanent record
(if applicable).
4. Record payment received in Treasurer’s Cash Book (if applicable) or on a
computerized system printed and secured in a permanent book.
5. Prepare check payable to Ladies Auxiliary VFW, Department of _________
for payment of Life Member fees, unless member is paying by credit card
or ACH (bank withdrawal).
6. Send Membership Application (new members only) or Change Request
form that member has completed and check (if applicable) to your
Department Treasurer.
7. Record payment to Department Treasurer in Treasurer’s Cash Book (if
applicable) or on a computerized system printed and secured in a
permanent book.
Life Membership
Fee Schedule
PLEASE NOTE:
Members joining
the Ladies
Auxiliary VFW
cannot join as
Life Members on
the Installment
Plan. They must
pay annual dues
and then convert
to a Life Member
or they can pay
the Life
Membership fee
in full.
Age attained (at 12/31
of year applying for
Life Membership.
Fee
Through 20
$220
21-25
$210
26-30
$200
31-35
$190
36-40
$185
41-45
$175
46-50
$170
51-55
$160
56-60
$150
61-65
$140
66-70
$130
71-75
$115
76-80
$95
81-85
$75
86-90
$60
91 and over
$50
21
Life Membership Installment Plan
How to become a Life Member on the Installment Plan
•
•
•
Member must complete the Change Request Form which should be
kept by Auxiliary Treasurer.
A duplicate copy should be provided to the Department Treasurer.
No form of payment will be collected.
Payments
o Can be paid by credit card or ACH (bank withdrawal) payments only.
o Prior to enrolling in the Installment Plan, the member’s current year dues
and subsequent annual dues must be paid until the Plan is completed.
o Must be paid in twelve (12) equal installments monthly.
o First payment will be processed immediately upon receipt of application.
o Remaining eleven (11) installments to be processed on the 15th of each
month.
o If for any reason the agreement for Plan is not completed or is terminated,
all fees paid will be forfeited.
o Credit card or bank information must be complete or the application will
not be accepted.
o Member must sign the authorization agreement on the Change Request
Form to allow the National Headquarters office to deduct the monthly
payments.
o Life Member card will not be sent until the plan is paid in full.
Age
Fee schedule at right is
to be used for all Life
Membership Installment
Plans. Fees are based on
applicant’s age as of
December 31 of the year
of application.
The Auxiliary and
Department Treasurers
will be notified when a
Life Membership in the
Installment Plan has
been paid in full.
Payment Plan
Through 20
$19.86/month
21-25
$18.96/month
26-30
$18.06/month
31-35
$17.15/month
36-40
$16.70/month
41-45
$15.80/month
46-50
$15.35/month
51-55
$14.44/month
56-60
$13.54/month
61-65
$12.64/month
66-70
$11.74/month
71-75
$10.38/month
76-80
$8.58/month
81-85
$6.77/month
86-90
$5.42/month
91 and over
$4.51/month
22
Life Membership Count
If the applicant’s Life Membership fee is received at National Headquarters at any
time after July 1, 2012, and her 2013 annual dues had already been processed, she
will be counted as an annual member for 2013 and as a Life Member for 2014.
As of July 1, 2012, all Life Members on record will be added to the 2013
membership count. New Life Members processed at National Headquarters after
July 1st will be added to the 2013 membership count daily.
If a Life Member has already been counted for the current 2013 membership year
and then is deceased, she will remain in the Auxiliary’s count for the entire 2013
membership year. She will also remain in the quota (prior year membership as of
June 30th) for the 2014 membership year.
If a Life Member has already been counted for the current 2013 membership year
and then transfers her membership, she will be counted in the former Auxiliary
that she came from for the 2013 membership year. She will not be counted in the
new Auxiliary until July 1, 2013, for the 2014 membership year.
Life Membership Per Capita Payout
Auxiliary, Department and National dues payouts will be issued annually from the
Life Membership Fund as follows:
At the Mid-Year
Conference in
San Diego,
Calif., February
2011, the
National Council
of
Administration
voted to change
the Life
Membership Per
Capita Payouts
beginning with
the 2013
membership
year. Here are
the changes:
September 2012:
$3.15 for each 2013 Life Member as of July 1, 2012.
January 2013:
$3.15 for each 2013 Life Member whose application is received
at National Headquarters between July 2, 2012, and December
31, 2012, who has not paid 2013 annual dues.
July 2013:
$3.15 for each 2013 Life Member who was not a paid annual
member for 2013 and whose application is received at National
Headquarters between January 1, 2013, and June 30, 2013.
2014 Payout: In September 2013, the total payout will be $8.40 with $2.80 to the
Auxiliary, Department and National for each Life Member (a decrease of .35 on
each level).
2015 Payout: In September 2014, the total payout will be $7.35 with $2.45 to the
Auxiliary, Department and National for each Life Member (a decrease of .35 on
each level).
2016 Payout: In September 2015, it will be tied to the actuarially suggested payout
amount from the November 2014 evaluation.
From then on, the payout will be whatever the actuary recommends in the prior
year.
23
How to Transfer a Life Membership
Sec. 113
1. Treasurer of accepting Auxiliary must forward Change Request Form
and a copy of the Membership Application to the Department Treasurer.
2. New Life Member card will be sent to member at no charge.
3. If member does not receive her card promptly, National Headquarters
must be notified within 6 months of receiving the transfer request to
have the card replaced at no charge.
How to Report a Life Member’s Name
Change
Change Request
Form
1. A Change Request Form should be used for all name
changes when a Life Member wants a new card.
2. Payment of $5.00 must be included when sending Change
Request Form to National Headquarters.
3. New Life Member card will be sent directly to member.
4. If member does not receive her card promptly, she should notify National
Headquarters as soon as possible.
5. National Headquarters will not reissue a new card at no charge if we are
not notified within 6 months of receiving the name change request.
How to Report a Deceased Life Member
1. A Change Request Form should be used to report the death of a Life
Member.
2. Life Member deaths should be reported as soon as the Auxiliary is aware
of the member’s death.
Replacing a Lost or Damaged Life Membership
Card
1. A Change Request Form should be used to request a replacement for a
lost or damaged Life Member card.
2. Payment of $5.00 must be included when sending Change Request Form
to National Headquarters.
3. New Life Member card will be sent directly to member.
4. If member does not receive her card promptly, she should notify National
Headquarters as soon as possible.
5. National Headquarters will not reissue a new card at no charge if we are not
notified within 6 months of receiving the replacement card request.
24
Metal Life Membership Cards
•
•
•
•
Must be ordered from the VFW Store.
Payment of $13.00 ($10+$3 shipping & handling) must accompany each
request.
All requests should be sent to VFW Store, 406 W. 34th St., Kansas City
MO 64111.
Each request should include member’s name, current address, Auxiliary
number and Membership ID number.
To Order:
Call: 1-800-821-2606
Or go online:
www.vfwstore.org
Life Member Perpetual Charter
•
•
•
May be obtained at no charge after securing 25 Life Members.
Must send written request to National Headquarters including date the 25th
Life Member was sent to Department Treasurer.
There will be a charge for a replacement Perpetual Charter.
25
National Members At Large
Annual dues are $20 per year.
Completed Membership Application, proof of eligibility and payment of
annual dues must be sent to National Headquarters.
National Members at Large May:
•
•
•
•
•
Visit Auxiliary, County Council, District or Department meetings but shall
not enter into the business of these bodies.
Receive a Cancer Grant, if eligible.
Receive the Ladies Auxiliary VFW Magazine.
Purchase self-pay insurances and burial benefits.
Participate in member benefits received through the mail, e-mail or listed
on our website.
National Members at Large May Not:
•
•
Be a delegate to the National Convention.
Qualify for Cancer Care Plus Program Insurance. (Cancer Insurance)
Department Members At Large
Annual dues are determined by each Department Council of
Administration.
Completed Membership Application, proof of eligibility and payment of
annual dues (and admission fee if new member) must be sent to
Department Secretary.
Department Members at Large May:
•
•
•
•
•
Visit Auxiliary, County Council, or District meetings but shall not enter
into the business of these bodies.
Receive a Cancer Grant, if eligible.
Receive the Ladies Auxiliary VFW Magazine.
Purchase self-pay insurances and burial benefits.
Participate in member benefits received through the mail or listed on our
website.
Department Members at Large May Not:
•
•
Be a delegate to the District, Department or the National Conventions.
Qualify for Cancer Care Plus Program Insurance (Cancer Insurance).
26
27
In This Section
4
WEBSITE www.ladiesauxvfw.org
How to Create a Login
How to Log In
29
30
Important Reports Found Under Reporting Center
Organization Query
31
How to access Organization Query
Memstats
31
32
How to Access Memstats
Memstat Listing Report
32
33
How to Access Memstat Listing Report
Monthly Membership Updates
How to Print Mailing Labels
34
37
28
33
30
Section
4
How to Create a Login
Go to www.ladiesauxvfw.org and click “Login” button.
1. Click Create Ladies Auxiliary VFW Web Site Account
2. Enter required information:
a. Member ID
b. Last Name
c. Primary Address Zip Code
d. Auxiliary number
3. Click Continue
4. Verify your profile information
5. Enter email address
6. Enter new password
7. Enter your new password in confirm password
8. Click Save
29
How to Log In
1.
2.
3.
4.
Click Login from the Homepage
Enter e-mail address
Enter password
Click Go
Important Reports Found Under Reporting Center
Only available to Treasurer, President and Secretary of Auxiliary
•
•
•
•
•
•
Memstats Report
Memstat Listing Report
Organization Query
Monthly Membership Update Report
Monthly Membership Transfers Report
Monthly Membership Paid Auxiliary Report
PLEASE NOTE:
Access will not
be granted if
your Auxiliary
officers are not
on file in the
National
Headquarters
office.
30
Organization Query Tool
What is a “Query”?
•
•
•
•
•
A listing of all members that currently belong or have ever belonged since
2003.
Can be used to look up members by name, member ID or Auxiliary
number.
Shows information such as address, member ID, member status, member
type, etc.
Data can be downloaded into Microsoft Excel to be manipulated to meet
Auxiliary needs (labels, etc.).
Cannot be used to balance your Memstat total.
How to access Organization Query
1. Log into the website
2. Click on Reporting Center
3. Click on Organization Query Tool
4. Enter search criteria
It is not necessary to populate all search fields.
Organization Acronym (Auxiliary number)
First name
Last name
Member Number
Member Type (All, Annual or Life)-Default is set to All
Member Status (All, Continuous, New, Reinstated, Lapsed, Pending or
Terminated) - Default is set to All
Living or Deceased (All, Living only or Deceased only)-Default is set to
Living Only
Transfers (All, transferred in or out in last 18 months)-Default is set to All
5. Click View Report
To save or print the report, select a format and click on Export.
If a member has paid her 2013 annual dues and then purchases a
Life Membership during the 2013 membership year, the member
will appear on the Organization Query as an annual member
until her annual membership expires on December 31,, 2013, and
will not appear as a Life Member until the Life Membership
actually begins on January 1, 2014.
.
31
Memstats
What is Memstats?
• Contains numerical data only.
• Can check current and previous membership year statistics for Auxiliary,
District, Department or National.
• Can view the number of life, new, reinstated and continuous members paid
for current year.
• Cancelled Auxiliaries are shown in red.
• Can be used to compare your organization with up to 10 others.
How to access Memstats
1. Click Memstats
2. Select Membership Period (Default is set to current year)
3. If you want to see Memstats for a particular month, you must select the month
in the dropdown menu under As of Month.
4. Select Auxiliary type from the following options:
a. Auxiliary
b. District
c. Department
d. National
5. Select Results Definition (if more than 1 option is available)
a. Auxiliary=Auxiliary Totals only
b. District=District Totals or Auxiliary & District Totals
c. Department=Department Totals, Department & District Totals or
Department, District & Auxiliary Totals
d. National=National Totals, National & Department Totals, National,
Department & District Totals or National, Department, District &
Auxiliary Totals
6. Enter Organization Selection (your Auxiliary number, District or Department)
7. Click View Report
To save or print the report, select a format and click on Export
When selecting a District or Department:
• District must be entered as D + your 2 letter
state code + a 2 digit number
(Example Dist. #1-Kansas=DKS01)
• Department must be entered as your 2 letter
state code (Example Missouri=MO)
32
Memstat Listing Report
The most important report available online!
What is is?
• A listing of paid members for the current or prior year as of a particular date
• The total on this report should match the total in Memstats
• Used for auditing and reconciling the Memstat count by showing the names
of the members paid
• Any discrepancies on this report should be reported to your
Department Treasurer immediately!
How to access Memstat Listing Report
1. Log into the website
2. Click on Reporting Center
3. Click on Memstat Listing Report
4. Enter Organization Acronym (your Auxiliary number)
5. Enter As of Date (if you want something other than the current date)
6. Click View Report
33
Monthly Membership Updates
Available online under Reporting Center
Computer-generated reports updated when all dues have been processed
for the month.
Reports show all membership and changes for Auxiliary members during
that month.
Will be blank unless we received dues or changes were made.
Allows the Auxiliary to see the changes made to your membership list
during the year.
Any discrepancies on this report should be reported to your Department
Treasurer immediately.
Monthly
Membership
Updates may
be sent for
$240/year
(agreement
form must be
requested).
Consists of 4 different reports:
1. Memstats Report
•
•
•
•
•
Is updated daily
Displays member count of current paid members for each Auxiliary by
type (current year only)
Displays prior year paid member count as of June 30th, current year paid
member count and quota percentage
Can also be accessed from homepage
Cancelled Auxiliaries are shown in red
34
2. Monthly Membership Update Report
•
•
Shows all changes made to a member’s record that occurred that month
Name and address changes and members marked as deceased, inactive or
undeliverable
3. Monthly Membership Transfers Report
•
•
•
Shows all members that transfer in or out of the Auxiliary
All new or reinstated members that do not already have a record will show
as transfer in
This is how our computer is set up and does not mean that the member is
a transfer from anywhere else
35
4. Monthly Membership Paid Auxiliary Report
•
•
Shows all dues payments received and processed in the National
Headquarters office
The current Paid Auxiliary Report shows the following information:
o ID Number: This is the number that appears on the member’s dues
card.
o Name: First name, last name
o Member Status:
The following membership types will be used.
New Member
Reinstated Member
Continuous Member
Life Member
o Received: This is the date the dues payment was processed.
o Type: This may be current or prior year.
o The Membership total at the bottom of the last page shows the
number of members reported on this Paid Auxiliary Report, both
current and prior year dues payments, but does not show a year-todate total.
36
How to Print Mailing Labels
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Log in under Member Area
Under Reporting Center, choose Organizational Query Tool
Type in your Auxiliary number for Organization Acronym
Under Member Type, choose All.
Under Living or Deceased, choose Living.
Under Status, choose All.
Under Transfers, choose All.
Click View Report.
NOTE: The options might change if you wanted to mail to a certain segment of
your membership, for example, only Life Members or only New Members.
Export the report to Excel.
Save the document with a logical name and in a location on your computer where
you can find it. EXAMPLE: AUX2864-Labels-1-12, which shows your Auxiliary
number, the file’s intention and the date it was created. This becomes your
working file from which you can add and delete information.
Open a blank Word document and choose Mailings from the top menu options.
Click on Start Mail Merge. From that drop down menu, choose Labels.
A Label Options pop-up menu will appear. Choose the option that applies to the
labels you are using. EXAMPLE: Label Vendors: Avery US Letter; Product
Number: 5960 Easy Peel Address Labels. Label boxes will appear on your blank
Word document.
Click on Select Recipients and choose Existing List from the drop down menu.
The pop up window will prompt you to choose a file. Go to the location where
you saved your Excel document. Your label boxes will fill with <<Next
Record>>.
Click on the Insert Merge Field. You will get a drop down menu of every data
option from your Excel file’s columns. For example, Name, address, Department,
Members Type, etc.
If you are simply creating mailing labels, you would choose First SPACE Last, hit
return and choose Address_1, hit return, City SPACE State SPACE and Zip,
putting each in the location you want them to appear on the label.
Once you create that first label’s format, you can change things like font and
point size.
Then click on Update Labels. This should format every label box exactly the
same.
Click on Preview Results. This should populate every label box with each
member’s information.
Finally, click on Finish & Merge and choose Print Documents from the drop
down menu. This should print your mailing labels.
37
In This Section
5
Financial Accounting
Financial Reporting
39
Accountable Officers Bonds
Tax Information
41
43
Technology Options for Meetings
48
Donations to the VFW National Home for Children
Cancer Aid & Research Donations
38
53
52
Section
5
Financial Reporting
Section 813 of the Bylaws
DUTIES OF THE TREASURER
• Hold all monies and securities belonging to the Auxiliary. (Sec. 813A)
• Collect all money due the Auxiliary.
• Give a receipt for all cash.
• Account for all funds of all accounts in Auxiliary’s books. (Auxiliary’s
books shall be made up of a ledger, cash book, or a computerized system
printed and secured in a permanent record book.)
• Prepare a report for each meeting and give a copy of the report to the
Secretary.
• Comply with all federal, state and local laws
TYPES OF MONEY ACCOUNTS
CHECKING – In the sole checking account of the Auxiliary, the following
funds will be maintained:
• General (unrestricted monies, which may be expended for any purpose)
• Relief*
• National and Department Dues*
• Cancer Insurance*
• Junior Girls Unit*
• Kitchen*
• Hospital*
*These funds contain restricted monies, which may be only used for the purposes for which they
were received.
Please note the only exception to the single checking account rule is:
• Bingo, Gaming, or similar activity – sometimes state law requires monies
from gaming activities to be maintained in a separate checking account.
This is the only time an Auxiliary may have a second checking account.
39
SAVINGS AND INVESTMENT
• An Auxiliary may also have savings and investment accounts upon
approval of the Auxiliary. (Sec. 813)
CREDIT CARDS
• Auxiliaries may not possess credit cards, ATM cards and/or debit cards.
TREASURER’S REPORT
• The Treasurer’s report shall be given following the Reading of the Minutes
and contain:
a.
Balance on hand at last report
b.
Amount received from all sources since last report in detail
c.
Amount expended since last report in detail
d.
Balance on hand
*The Treasurer shall give a copy of the report to the Secretary to incorporate into
the minutes.
40
Accountable Officers Bonds
Section 814 of the Bylaws
•
•
•
•
•
•
•
•
•
•
The offices of President and Treasurer must be bonded.
The bonds shall be with an indemnity company authorized by National
Headquarters or the Department.
The bonds shall be in an amount that is at least double of funds and value
of property for which the President and Treasurer may be accountable.
The minimum amount of the bond is $10,000.
The amount of the bond shall be approved by the body.
The bond premium shall be paid from the general funds.
The President shall hold the bond.
Bonds run from September 1st to August 31st each year.
National Headquarters carries a schedule bond in which Auxiliaries may
participate at a group rate.
If you are not bonded through National Headquarters, a copy of your
bond receipt shall be sent to the National Treasurer.
BONDING PROCESS STEPS:
1. Installation Reports are filled out by the Auxiliary Secretary.
2. Installation Reports are received by National Headquarters.
3. Bond applications will be sent to the Auxiliary President on record.
4. The Auxiliary President shall review for accuracy the information on the
verification form that is sent along with the bond application.
5. The bond application will be sent in with a check for the premium of the
bond to National Headquarters.
6. Upon the receipt of payment, a Bond Receipt will be sent to the president.
7. The above process shall be completed in its entirety prior to September 1st.
8. The President shall retain the Bond Receipt and instructions, and deliver
them to her successor in office.
USING THE BOND:
• In the event that a shortage is discovered the following process should be
followed:
1. Contact the Tallman Insurance Agency at 816-753-2345.
2. Follow through with any instructions that the Tallman Insurance
agency gives.
3. National Headquarters is not involved with the handling or use of
the bond, only the Tallman Insurance agency is.
41
BOND TIPS:
• Bonds cover the offices of the President and Treasurer and not the
individual holding the office. This means if there is a change in the
individual holding the office; the new individual will automatically be
bonded.
• Bonds cover only dishonesty.
• Bonds cover only dishonest acts that have occurred within the past 12
months.
• Proof of dishonest acts on the part of the President and/or Treasurer are
required in settlement of a claim.
• Losses resulting from burglary by an outsider, fire, flooding, etc. would not
be covered under the bond.
• The master insurance policy is on file at National Headquarters.
• Article VIII, Sections 806A, 810, 813, 813A, 814 and 814A of the Bylaws
must be strictly complied with.
Bingo and other gambling funds are not covered under this bond. If your
Auxiliary has gambling operations, you should bond the individual accountable
for the gambling funds through a separate policy. To obtain a quote on group
rates, you may contact Tallman Insurance Agency at 406 West 34th St., Kansas
City, MO 64111, or call them at 816-753-2345.
42
Tax Information
FEDERAL EMPLOYER IDENTIFICATION NUMBERS
• A Federal Employer Identification Number (EIN) is a nine-digit number
assigned by the Internal Revenue Service for filing and reporting purposes.
• An Auxiliary will need to obtain an EIN in order to open a bank account,
pay wages, or apply for tax-exempt status.
• Auxiliaries should not use the Department EIN or the VFW Post’s EIN.
APPLY FOR A FEDERAL IDENTIFICATION NUMBER
• Application may be made for an EIN by completing and submitting
Form SS-4 to the Internal Revenue Service. You may obtain this form
one of the following ways:
1)
2)
3)
4)
By telephone at 1-800-829-4933
By fax at 1-859-669-5760
By mail at Internal Revenue Service, Attn: EIN Operation,
Cincinnati OH 45999
Via the internet at the Internal Revenue Service website.
1. Log onto the website http://www.irs.gov
2. Click on Forms & Pubs.
43
3. Click on All Forms and Publications
4. Type in “SS-4” in the Find box.
44
5. Click on Form SS-4
45
How Do I Fill Out Form SS-4?
FILLING OUT FORM SS-4
1.
George Washing Ladies Auxiliary to VFW Post No. _ _ _ _.
2.
Enter “N/A”.
3.
Put the Treasure’s name followed by the title, (i.e. Betsy G. Ross,
Treasurer).
4a.
Enter the mailing address of the Auxiliary’s correspondence.
4b.
Enter the remaining portion of the mailing address.
5a.
Enter the physical address of the Auxiliary, if the Auxiliary meets
at the Post’s home. Otherwise, leave the street address blank.
5b.
Enter what you put on Line 4b.
6.
Enter the county and state where the Auxiliary is located.
7a.
Enter the Auxiliary Treasurer’s name.
7b.
Enter the Auxiliary Treasurer’s Social Security Number.
8a.
Check “No”.
8b.
Enter “N/A”.
8c.
Leave blank.
9a.
Check “Other nonprofit organization” and enter on the line
“501(c)(19) Veterans Aux”. Be sure to check with the Department
Treasurer to find out if your Auxiliary is covered by a Group
Exemption. If it is, enter the 4 digit Group Exemption Number in
the bottom right side of box 9a. If the Group Exemption has
been applied for by the Department then enter “Applied For”
here.
9b.
If your Auxiliary has filed incorporation papers with your Secretary
of State, enter your state here.
10.
Check “Other” and enter “Compliance with IRS requirements to
file 990-N”.
11.
Enter your Auxiliary’s institution date.
12.
Enter “June” (The fiscal year for all Auxiliaries runs July 1-June
30).
13.
Enter “0” in all three columns.
14.
Check “Yes”.
15.
Enter “N/A”.
16.
Check “Other” and enter “Not-for-profit war veteran’s aux. org.”
17.
Enter “Assist VFW Posts & members, advance fraternal, patriotic,
historical, & education objects of the organization.”
18.
Check “No”.
Complete the SS-4 form by signing and dating.
Mail the completed form to:
Internal Revenue Service Center
Attn: EIN Operation
Cincinnati, OH 45999
Or you may fax the completed form to the IRS at (859) 669-5760.
46
Exemption from Federal Income Tax
(Group Exemption)
•
•
•
•
•
•
Each Auxiliary should qualify for federal tax-exempt status under a
provision of Section 501(c) of the Internal Revenue Code. Section
501(c)(19) pertains specifically to war veterans organizations and their
auxiliary units.
A Group Exemption Letter is a ruling or determination letter issued to a
central organization recognizing on a group basis, the exemption of
subordinate organizations on whose behalf the central organization has
applied for recognition of exemption.
In our case, this would mean a group exemption for each Department,
under which Auxiliaries and Districts will be covered.
You may request a copy of the Group Exemption Letter from your
Department Treasurer.
You can find more information out about Group Exemptions from IRS
Publication Number 4573.
If your Auxiliary chooses not to participate in the Department’s group
exemption and does not already have an individual determination letter
from the IRS recognizing your organization as tax exempt, you will need
to file IRS Form 1024 and Form 8718.
Tax Return – Form 990
•
•
•
•
•
Auxiliaries whose gross receipts are normally less than or equal to $50,000
may be required to electronically submit Form 990-N, also known as the ePostcard.
The e-Postcard is due every year by the 15th day of the 5th month after
the close of your tax year. This means the e-Postcard is due by
November 15th.
The e-Postcard is filed electronically and can be found on the internet at
http://epostcard.form990.org. This is the only way to access the
ePostcard -- there is no paper form.
To file the e-Postcard, the auxiliary must become a registered user.
The e-Postcard is easy to complete. All you need is the following
information about your Auxiliary:
o 1.
Employer Identification Number (EIN), also known as a
Tax ID Number.
o 2.
Tax year - This will be July 1 to June 30 for all Auxiliaries
47
o 3.
Legal name and mailing address of the Auxiliary
o 4.
Any other names the Auxiliary uses
o 5.
Name and address of a principal officer -- Usually the
Treasurer
o 6.
Web site address if the Auxiliary has one
o 7.
Confirmation that the Auxiliary’s annual gross receipts are
normally $50,000 or less. Gross receipts are the total amounts the
Auxiliary received from all sources during its annual accounting
period, without subtracting any costs or expenses. ***Do NOT
include any “pass-thru” amounts such as Cancer Aid &
Research/Health & Happiness Donations, Cancer Insurance
Premiums, etc. where funds are merely collected and sent on
without the Auxiliary asserting any right to use the funds or
otherwise deriving any benefit from collecting them.
•
•
Auxiliaries whose annual gross receipts are normally more than $50,000
must file an annual information return Form 990 or Form 990-EZ.
State filing requirements may differ; therefore, the Auxiliary may still be
required to file Form 990, Form 990-EZ, or a state form with its state
even though it is not required to file with the IRS.
It is recommended that if you have questions regarding what forms you need to file to
the federal government or to the state government, that you contact a local tax advisor.
48
Form 990-T:
Exempt Organization Business Income Tax Return
•
•
•
•
•
Even after obtaining a tax-exempt determination from the IRS, there still
may be situations in which Auxiliaries are subject to federal income tax.
Unrelated business income is the gross income derived from any activity
that is regularly carried on and not substantially related to the
organization’s exempt purpose or function (aside from the organization’s
need for income or funds or the use it makes of the profits.)
While the IRS considers many factors in determining whether the activity
is an unrelated trade or business, an important factor is the degree to
which the activity unfairly competes with taxable businesses.
Any tax-exempt organization that has gross income from an unrelated
trade or business of $1,000 or more must file Form 990-T to report the
unrelated business income and to figure the income tax liability. Please
refer to IRS Publication 598 - Tax on Unrelated Business Income of
Exempt Organizations provide more detailed explanations of the
regulations.
The Internal Revenue Code contains a specific provision exempting bingo
proceeds from unrelated business income tax where state and local law
permits such games to be carried on by non-profit organizations and these
organizations do not compete with taxable entities.
Exemption from State Sales Tax
•
•
•
Each state has its own laws relating to exemption from sales tax. Please
contact your Department Treasurer with any questions regarding sales tax
in your state.
Although a Department or Auxiliary may be exempt from paying state
sales tax on purchases; they may still be required to charge sales tax on
sales to non-exempt organizations or individuals and remit the sales tax
collected to the state.
If your Auxiliary has sales, you should investigate your state’s laws
regarding charging sales tax and satisfy yourself that sales taxes are
properly collected and remitted to the state.
49
Payroll Taxes
•
If your Auxiliary has any paid employees, you have the obligation to
withhold and submit federal, state and local income taxes, and/or to pay
social security, Medicare, and unemployment taxes.
Record Retention
•
You will need to retain certain records for certain periods of time in case you
are called upon to furnish documentation. For guidelines and a Record
Retention Schedule, see Pages 13-15 of the Booklet of Instructions in the National
Bylaws.
Cancer Care Plus Insurance & Other Benefits
•
For the most up-to-date information on the Cancer Care Plus Program (cancer
insurance) and other benefits offered to the members of the Ladies Auxiliary
VFW, please contact National Headquarters at 816-561-8655 or at
[email protected].
50
Technology Options for Meetings
What is needed on both ends:
•
Personal computer or laptop
•
High-speed Internet connection (such as DSL or Internet provided by a cable
company)
•
Telephone line OR USB-connected speakers and microphone
•
Internal webcam OR USB-connected external webcam
There are many different options for holding a Web Conference meeting. Listed
below are three of the more popular software packages.
Webex Meeting Center
www.webex.com
•
Starts at $49/month for up to 25 meeting attendees
•
Unlimited online meetings
•
Share documents, applications, etc. in real time
•
Share multiple, simultaneous webcam video feeds
•
See and hear, automatically, who’s talking
•
Supports attending meetings via mobile devices (such as iPhone or iPad)
Go To Meeting
www.gotomeeting.com
•
Starts at $49/month for up to 15 attendees
•
Unlimited online meetings
•
Share documents, applications, etc. in real time
Skype
www.skype.com
•
Starts at $8.99/month
•
Maximum of 10 attendees (Skype recommends 5 maximum)
•
Supports attending meetings via mobile devices for voice only
51
Donations to the VFW National Home for Children
•
•
•
•
•
Donations for the Health & Happiness - Christmas Cheer Fund are to be
sent from the Auxiliaries directly to National Headquarters.
Each Auxiliary donating at least ten (10) cents per member as of June 30th
membership will reach their quota.
Checks should be made payable to Ladies Auxiliary VFW and earmarked
for Health & Happiness.
The donations received for the Health & Happiness - Christmas Cheer
Fund are used for Christmas and graduation gifts for the children, certain
repairs and maintenance at the VFW National Home, and other
expenditures approved by the National Council of Administration.
The only donations for the VFW National Home that are accepted
through the Ladies Auxiliary VFW National Headquarters office are
donations for the Health & Happiness - Christmas Cheer Fund.
The following remittances for the VFW National Home:
• VFW National Home for Children Seals
• Life Memberships in the Home
• Endowment Certificates
• VFW National Home for Children House Fund
Should be sent to this address:
The VFW National Home for Children
3573 Waverly Road South
Eaton Rapids, MI 48827
52
Cancer Aid & Research Program
•
•
The Ladies Auxiliary VFW raises funds each year to be used for cancer
research and cancer grants to members.
Your Auxiliary’s donations should be sent to your Department Treasurer,
who will forward the funds to National Headquarters.
Cancer Grants
• Members who have been diagnosed with cancer within the last 12 months
may apply for a grant from the Cancer Aid & Research Fund.
PLEASE NOTE:
Cancer Grants
• In order to qualify, the applicant must meet the terms of eligibility set
should NEVER be
forth by the National Council of Administration. The terms can be found
confused with
on the front of the actual application.
cancer insurance
offered by some
• The National Headquarters office should be called for clarification of said
Auxiliaries.
terms if needed.
• Grants amounts are determined according to guidelines approved by the
National Council of Administration on March 21, 2000. Each member
may receive a maximum of two grants in a lifetime and the two grants
must be at least one year apart.
The Cancer Grant
• Auxiliary Treasurers should maintain a supply of applications.
application is
• Grant applications are to be submitted directly to National Headquarters
available on the
from the member.
Ladies Auxiliary VFW
website.
• The Auxiliary Treasurers need to be familiar with the terms of eligibility.
www.ladiesauxvfw.org
• Although your Auxiliary is encouraged to raise funds for the Cancer Aid &
Research Program each year to help continue the grant program, members
will not be denied a grant if the Auxiliary has not contributed $2.00 or
more per member.
Junior Girls Cancer Grants
• With foresight and compassion, the National Council of Administration
on 3/18/04 voted to extend the Cancer Grant program to include our
Junior Girls.
• Junior Girls will be eligible for one (1) grant during their membership in
the Junior Girls unit.
• She must meet the same terms of eligibility as an Auxiliary member.
• Application forms must be requested from National Headquarters on an
individual basis and must be signed by the Junior Girl and a parent or
guardian.
• The application must be accompanied by a letter from the Auxiliary Junior
Girls Chairman verifying membership.
53