CTU Policies Catalog - Career Education Corporation

Transcription

2014
CATALOG
University Policies
Table of Contents
Colorado Technical University
Page Number
Part I
University Administration
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Part II
Accreditation & Affiliations
5
Part III
University Profile
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Part IV
University Policies
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Part V
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Part VI
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Campus Security
Children on Campus
Drug-Free Environment
Policy Against Discrimination, Harassment, and Retaliation
ADA/Section 504 Reasonable Accommodations Policy
Student Grievance Procedure
Notification of Rights under FERPA with respect to Student Records
Admissions
Criminal Conviction
Undergraduate Admissions
Proof of High School Graduation
Graduate Admissions
Undergraduate Educational Requirement for Graduate Admissions
Admission Requirements for Doctoral Programs
Non-Regular Graduate Admission
Non-Degree Seeking Students
English Proficiency Assessment (for Non-Native Speakers)
International Students
International Transcripts
Re-Entry to the University
Specialized Admission and Graduation Requirements
Academic Affairs
Academic Honesty and Integrity
Originality Policy
Repurposing and Re-use of Student Work
Academic Program Change
Attendance Policy
New Student Orientation Program
Academic Engagement and Participation
Academic Year
Add/Drop Policy
Administrative (Automatic) Withdrawals
Course Load
Course Numbering System
Preparatory Courses
Course Delivery Methods
Definition of a Credit Hour
Effective January 5, 2014
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Directed Study Courses
Enrollment Period Definition
Grade Level Classification
Grade Point Average
Grading System
Application of Grades and Credits
Re-taking a Failed Course
Re-Taking a Passed Course
Graduation Requirements
Honors
Incomplete Policy
Grade Appeal Procedure
Late Assignments
Leave of Absence
Multiple Concentrations & Multiple Degrees
Satisfactory Academic Progress
Standard Period of Non-Enrollment
Student Conduct
Withdrawal from the University/Course
Master’s Advantage
Doctoral Advantage
Part VII Prior Learning Assessment
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Proficiency Credit
Experiential Learning
General Education Block Transfer
Military Credit
Professional Training/Certification Credit
Standardized Assessment
Transfer of College Credit
Transfer of Credit to CTU
Transfer Credit Grade Point Requirement
Transcript Evaluations
Transfer of Credit to Other Schools
Transcript Process and Fees
Records Retention Policy
Undergraduate Block Transfer
Quarter Semester Conversion
Undergraduate Credit by Course Challenge for Physical Campuses
Course Challenge Examinations for Students Attending
Colorado Technical University’s Virtual Campus
Part VIII Career Services
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A listing of the degree programs offered at Colorado Technical University can be found in the Degree Program section
of this catalog.
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University Policy and Program Changes
This catalog contains a summary of the policies, rules and procedures of Colorado Technical University at the
time of publication. From time to time, it may be necessary or desirable for the University to make changes to this
catalog due to the requirements and standards of the University's accrediting body, state licensing agency or the
U.S. Department of Education, or due to market conditions, employer needs or other reasons. The University
reserves the right to make changes to any provision of this catalog, including the amount of tuition, academic
programs and courses, school policies and procedures, faculty and administrative staff, the academic calendar and
other dates, and other provisions at any time.
The University also reserves the right to make changes in the online platform and instructional materials, to
modify curriculum and, when size and curriculum permit, to combine classes.
Students are expected to be familiar with the information presented in this school catalog, in any supplements and
addenda to the catalog, and with all school policies. Notice of these changes will be communicated in a revised
catalog, an addendum or supplement to the catalog, or other written format. By enrolling with the University,
students agree to accept and abide by the terms stated in this catalog and all school policies.
If there is any conflict between any statement in this catalog and the enrollment agreement signed by the student,
the provision in the enrollment agreement controls and is binding.
PART I - UNIVERSITY ADMINISTRATION
Board of Trustees
Jack Koehn
President and Chief Operations
Officer
Diane Auer Jones
SVP. Chief External Affairs
Officer
Career Education Corporation
Mark Handler*
Executive VP Managing
Director (Retired),
The Walt Disney Company
Connie Johnson, Ed.D.
Chief Academic Officer and
Provost
Michael Zawalski*
Group President,
Marlin Equity Partners
Ron Frieson*
Chief Public Policy Officer
Children’s Healthcare of
Atlanta
Vicki Gordon, Ph.D.*
The Gordon Group
Stanley P. Mengal*
Retired
* Independent Member
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Administration
Jack Koehn
President and Chief Operations Officer
Indiana University, B.S.
CPA – Illinois
Dr. Connie Johnson
Chief Academic Officer and Provost
Ed.D, Nova Southeastern University
M.B.A., Nova Southeastern University
B.S., Florida State University
Nancy Bramlett
Campus Director North Kansas City
Brock University, BBA
Dr. David Heflin
Campus President-Sioux Falls
University of St. Thomas (Minnesota), Ed.D.
Mississippi State University, M.A.
Mississippi State University, B.P.A.
Tim Gramling, LP.D.
President, Southern Colorado, Denver
Northeastern University, LP.D.
University of North Carolina at Chapel Hill, M.S.
Harvard University, B.A.
*See the catalog addendum for a listing of campus Faculty, Staff and Administration.
Colorado Technical University is owned by Colorado Technical University, Inc., a Colorado corporation, which is
wholly owned by Career Education Corporation (CEC). CEC is a Delaware corporation with principal offices
located at 231 North Martingale Road, Schaumburg, IL 60173.
The executive officers of CEC are:
Scott W. Steffey, President and Chief Executive Officer
Colleen O’Sullivan, Senior Vice President and Chief Financial Officer
Members of the CEC Board of Directors are:
David W. Devonshire, Chairman
Dennis H. Chookaszian
Patrick W. Gross
Greg L. Jackson
Louis E. Caldera
Thomas B. Lally
Scott W. Steffey
Ron D. McCray
Leslie T. Thornton, Lead Independent Director
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PART II - ACCREDITATION & AFFILIATIONS
The Higher Learning Commission of the North Central Association of Colleges and Schools
Colorado Technical University is accredited by the Higher Learning Commission and is a member of the North
Central Association of Colleges and Schools: 230 South LaSalle St, Suite 7-500, Chicago, IL 60604-1411. (312)
263-0456 http://www.ncacihe.org/
Department of Higher Education, Colorado Commission on Higher Education (CCHE)
Colorado Technical University's authorization to award degrees has been granted by the State of Colorado,
Department of Higher Education, Colorado Commission on Higher Education: 1380 Lawrence Street, Suite 1200,
Denver, CO 80204. (303) 866-2723 http://www.state.co.us/cche_dir/hecche.html
Missouri Department of Higher Education (MDHE)
Colorado Technical University’s (Kansas City campus) authorization to award degrees has been granted by the
State of Missouri, Department of Higher Education, 3515 Amazonas Drive, Jefferson City, MO 65190. (816) 7512361 http://www.dhe.mo.gov
Project Management Institute (PMI®)
Colorado Technical University has been reviewed and approved as a provider of project management training by
the Project Management Institute (PMI). As a PMI Registered Education Provider (R.E.P.), Colorado Technical
University has agreed to abide by PMI established quality assurance criteria. CTU's courses in project
management are approved by PMI to count as professional development units (PDUs) for training courses and
events.
The following CTU programs are accredited by the Project Management Institute’s Global Accreditation
Center. www.pmi.org :
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Master of Science in Management with a concentration in Project Management delivered through
Colorado Technical University’s Virtual Campus
Master of Science in Management with a concentration in Information Technology Management
delivered through Colorado Technical University’s Virtual Campus
Bachelor of Science in Business Administration with a concentration in Project Management delivered
through Colorado Technical University’s Virtual Campus
Master of Business Administration with a Concentration in Project Management delivered at the
applicable ground campuses and Colorado Technical University’s Virtual Campus
Master of Science in Management with a Concentration in Information Systems Security delivered at the
applicable ground campuses
Master of Science in Management with a Concentration in Information Technology/Project Management
delivered at the applicable ground campuses and Colorado Technical University’s Virtual Campus
Bachelor of Science in Project Management delivered at the applicable ground campuses and Colorado
Technical University’s Virtual Campus
Society for Human Resource Management (SHRM)
The Society for Human Resource Management (SHRM) has acknowledged that Colorado Technical University’s
Bachelor of Science in Business Administration with a Concentration in Human Resource Management and
Master of Business Administration with a Concentration in Human Resource Management fully align with
SHRM’s HR Curriculum Guidebook and Templates. The HR Curriculum Guidebook and Templates were
developed by SHRM to define the minimum HR content areas that should be studied by HR students at the
undergraduate and graduate levels.
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Society for Human Resource Management: 1800 Duke Street, Alexandria, VA 22314. (800) 283-7476
http://www.shrm.org
Engineering Accreditation Commission of ABET
The Bachelor of Science degree programs in Computer Engineering and Electrical Engineering at the Colorado
Springs Campus are accredited by the Engineering Accreditation Commission of ABET, 111 Market Place, Suite
1050, Baltimore, MD 21202-4012 – telephone: (410) 347-7700
The Commission of Accreditation of Allied Health Education Programs (CAAHEP)
The Medical Assisting program in Sioux Falls, SD is accredited by the Commission on Accreditation of Allied
Health Education Programs (www.caahep.org) upon the recommendation of Medical Assisting Education Review
Board (MAERB). 1361 Park Street, Clearwater, FL 33756 (727) 210-2350
Accrediting Bureau of Health Education Schools (ABHES)
The Associate of Applied Science in Medical Assisting and the Diploma in Medical Assisting at the Kansas City
Campus are accredited by the Accrediting Bureau of Health Education Schools. 7777 Leesburg Pike, Suite 314,
N. Falls Church, VA 22043 (703) 917-9503 http://www.abhes.org
Joint Review Committee on Education in Radiologic Technology (JRCERT)
The Associate of Applied Science in Radiological Technology at the Kansas City campus is accredited by the
Joint Review Committee on Education in Radiological Technology. 20 N. Wacker Drive, Suite 2850, Chicago, IL
60606-3182 (312) 704-5300 www.jrcert.org
Committee on National Security Systems (CNSS)
The University curriculum has been certified by the Committee on National Security Systems (CNSS) for
education standards in computer systems security as follows:
NSTISSI-4011
National Training Standard for Information Systems Security (INFOSEC) Professionals, dated 20 June 1994
CNSSI-4012
National Information Assurance Training Standard for Senior Systems Managers, dated June 2004; Supersedes
NSTISSI No. 4012, dated August 1997
CNSSI-4013
National Information Assurance Training Standard For System Administrators (SA), dated March 2004
CNSSI-4014
Information Assurance Training Standard for Information Systems Security Officers, dated April 2004;
Supersedes NSTISSI No. 4014, dated August 1997
CNSSI-4016
National Information Assurance Training Standard For Risk Analysts, dated November 2005
This CNSS certification is applicable to the following degree programs:
• Doctor of Computer Science – Digital Systems Security concentration
• Doctor or Computer Science – Information Assurance concentration
• Master of Science in Computer Science – Computer Systems Security concentration
• Master of Science in Information Technology – Security Management specialization
• Master of Science in Management – Information Systems Security concentration
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Bachelor of Science in Information Technology – Security specialization
Bachelor of Science in Information Assurance Security – Information Technology concentration
Bachelor of Science in Information Assurance Security – Computer Science concentration
Bachelor of Science in Information Assurance Security – Management concentration
Colorado Board of Nursing
The Associate Degree in Nursing at the Pueblo Campus is approved from the State of Colorado, State Board of
Nursing, Department of Regulatory Operations, 1560 Broadway, Suite 1350 Denver, Colorado 80202 - telephone:
(303) 894-2430.
Missouri Board of Nursing
The Diploma in Practical Nursing at the Kansas City Campus is approved by the State of Missouri, Missouri
Board of Nursing, Division of Professional Registration, 3605 Missouri Boulevard, P.O. Box 656, Jefferson City,
MO 65102-0656 - telephone: (573)-751-0681.
Licensure
Alabama Residents
Colorado Technical University is authorized by the Alabama Department of Postsecondary Education to operate a
private school pursuant to the Alabama Private School License Law. Colorado Technical University is approved
to offer programs in Alabama by the Alabama Commission on Higher Education.
Arkansas Residents
Colorado Technical University is certified to offer certain online degree programs by the Arkansas Higher
Education Coordinating Board. Arkansas Higher Education Coordinating Board certification does not constitute
an endorsement of any institution, course or degree program. Such certification merely indicates that certain
minimum standards have been met under the rules and regulations of institutional certification as defined in
Arkansas Code §6-61-301.
Not all programs are available for students and applicants residing in Arkansas. Please contact an advisor for
additional information.
Department of Higher Education, Colorado Commission on Higher Education (CCHE)
Colorado Technical University's authorization to award degrees has been granted by the State of Colorado,
Department of Higher Education, Colorado Commission on Higher Education: 1380 Lawrence Street, Suite 1200,
Denver, CO 80204. (303) 866-2723 http://www.state.co.us/cche_dir/hecche.html
Kansas Residents
Colorado Technical University is approved by the Kansas Board of Regents, 1000 SW Jackson St., Ste. 520,
Topeka, 66612, 785.296.3421.
Maryland Residents
Colorado Technical University is registered by the Maryland Higher Education Commission, 6 N Liberty Street,
10th Floor, Baltimore, MD 21201, (410) 767-3388.
Minnesota Residents
Colorado Technical University is registered as a private institution with the Minnesota Office of Higher Education
pursuant to sections 136A.61 to 136A.71. Registration is not an endorsement of the institution. Credits earned at
the institution may not transfer to all other institutions
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Missouri Residents
Colorado Technical University’s (Kansas City campus) authorization to award degrees has been granted by the
State of Missouri, Department of Higher Education, 3515 Amazonas Drive, Jefferson City, MO 65190.
(816)751-2361 http://www.dhe.mo.gov
Wisconsin
Colorado Technical University is authorized to offer educational programs and award degrees and diplomas in the
State of Wisconsin by the Educational Approval Board, 201 West Washington Avenue, 3rd Floor, Madison WI,
53703. (609) 266-1996.
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PART III - UNIVERSITY PROFILE
Campus Locations
Colorado Technical University – Colorado Springs
4435 North Chestnut Street
Colorado Springs, CO 80907
719.598.0200
www.coloradotech.edu
Colorado Technical University – Denver South
3151 S. Vaughn Way
Aurora, CO 80014
303.632.2300
Colorado Technical University – Pueblo
1025 West 6th Street
Pueblo, CO 81003
719.595.0200
Colorado Technical University – Kansas City
520 East 19th Avenue
North Kansas City, MO 64116
816.472.7400
Colorado Technical University – Denver
Westminster
1865 W. 121st Ave, Building C, Suite 100
Westminster, CO 80234
303.362.2900
Colorado Technical University – Sioux Falls
3901 West 59th Street
Sioux Falls, SD 57108
605.361.0200
University Vision
Colorado Technical University will be recognized nationally and internationally as the University of Choice and
the University of Choices. We will achieve this by continued focus on quality curriculum; on innovative and
effective delivery, and on excellent customer service for an increasing number of learners.
History of the University
Colorado Technical University is a private, for-profit, accredited institution of higher learning, granting
professional certificates, associate, bachelor's, master's, and doctorate degrees. The University was initially
founded in Colorado Springs in 1965 where the main campus continues to reside today.
Over the past 40 years, the University has evolved from a technical training school to a university with graduatelevel programs. The introduction in 1995 of doctorate programs, the establishment of branch campuses in Denver,
Colorado; Sioux Falls, South Dakota; and North Kansas City, Missouri and the introduction of the online division
have established CTU as a mature institution in higher education.
In 2003, Career Education Corporation (CEC) assumed ownership of the University. CEC is one of North
America's largest providers of private, postsecondary education. CEC colleges and universities offer a variety of
doctorate, master's, bachelor's and associate’s degrees and non-degree programs in career-oriented disciplines
including information technology, visual communication and design technologies, business studies and culinary
arts. All CEC programs emphasize hands-on learning and expose students to industry-current technologies and
expert faculty.
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University Mission
The mission of Colorado Technical University, an institution of higher learning, is to provide career-oriented
education by teaching applied real-world, industry current programs in selected areas, serving the needs of
students for employment and career advancement and the needs of industry for highly qualified professionals at
the associate, bachelor's, master's and doctorate levels.
Mission Related Goals
To achieve this mission, Colorado Technical University will:
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Maintain its focus on learning and its commitment to continuous improvement of student learning and
teaching effectiveness through systematic assessment and innovation in curriculum, delivery and service.
Use the CTU Professional Learning Model™ to foster ready-to-achieve learning experiences that result in
demonstrated competencies; students are provided hands-on, industry-related, problem-solving experiences
that model the professional environment and encourage achievements that lead to student and employer
success.
CTU Professional Learning Model (CTU PLM™)
The Professional Learning Model is founded on the idea that students learn best by working on real-world,
professional projects related to their chosen career fields. By working with hands-on, industry-related projects
and experiences, students develop the expertise to apply conceptual knowledge to get effective results. Through
professional learning, students experience the complexity of real world problems and learn to select an
appropriate approach to a problem that has more than one solution. Assessment is integrated into the learning by
defining the professional standards of performance.
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Maintain an applied research and problem solving focus in the CTU Professional Learning Model™ to
promote an educational background at all levels that promotes students to adapt to dynamic environments,
become life-long learners as well as life-long contributors to themselves, their families, their profession, and
our society.
Ensure high-tech is integrated with high-touch customer service; provide students with a sensitive and
motivating environment of supportive services in career planning, academic advising, and financial and career
services to enhance students' probability of success.
Maintain current and relevant programs through active participation with the business community; this
interaction is conducted through our advisory boards and faculty selection, and enables Colorado Technical
University to identify and implement timely curriculum and equipment changes in selected programs
Provide an environment that is conducive to professional growth, encouraging the faculty and administrative
team to engage in scholarly and professional activities that support the university's mission and the needs of
its students, industry and the community.
Select faculty with demonstrated industry experience, advanced degrees and teaching qualifications to deliver
state-of-the-practice education; provide on-going professional development, review and certification,
especially in fostering student success through teaching and support.
Recognize and support the diverse backgrounds and needs of its stakeholders and create an intellectual,
cultural and social environment on campus and online in which the creative energy and variety of insights that
result from diversity will strengthen the integrity, learning, and social fabric of the University.
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University Integrity Statement
We at Colorado Technical University (CTU) are committed to acting with integrity in everything we do. Integrity
at CTU is both an individual and collaborative accountability shared by our global community of students,
faculty, and staff. We demonstrate integrity with:
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Fairness - Ensuring similar situations yield similar results. We also understand that being fair does not
always mean treating everyone equally.
Honesty - Truthful communication and actions.
Respect - Inherent dignity and value of all members of the CTU community and their diverse
perspectives. We treat everyone with courtesy and consideration for not only each other, but also each
other’s ideas.
Accountability- Doing the right thing. We take ownership of our actions.
Trust - Setting clear expectations and ensuring policy guides decisions. We build trust when we are
consistent in what we say and what we do. (Center for Academic Integrity, 1999)
Integrity at Colorado Technical University is not simply a word. It is our foundation for success as a professional
and global community of lifelong learners.
PART IV - UNIVERSITY POLICIES
Campus Security
Colorado Technical University strives to maintain a safe and secure atmosphere for the campus community. The
University fosters an environment where diversity is celebrated, and where persons of all races, creeds, sexual
orientations, religions and nationalities are made welcome. The safety, security and rights of students and
employees are of critical importance.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
(Campus Security/Clery Act), Colorado Technical University publishes an annual security report that contains
information concerning policies and programs relating to campus security, crimes and emergencies, the
prevention of crimes and sexual offenses, drug and alcohol use, campus law enforcement and access to campus
facilities. The annual security report also includes statistics concerning the occurrence of specified types of crimes
on campus, at certain off-campus locations, and on the public property surrounding campus. The annual security
report is published each year by October 1 and contains statistics for the three most recent calendar years. The
annual security report is provided to all current students and employees. Students attending a physical campus
may receive a copy of the most recent annual security report during regular business hours from the Student
Services Office.
In addition to the annual security report, Colorado Technical University maintains a log of all crimes committed
and reported on its local campus. The crime log is available for public inspection during regular business hours at
the Student Services Office. Colorado Technical University will provide timely warning to the campus
community concerning the occurrence of any crime includable in the annual security report that is reported to
campus security or local police and that is considered to be a threat to students or employees.
Colorado Technical University reminds all students that they are ultimately responsible for their own actions
regarding their safety and welfare.
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Children on Campus
For the safety of our university community, children are not allowed on campus. Exceptions may be made for
university-sponsored events and appointments. Under these circumstances, children may accompany their parent
or guardian, however children must remain with the parent/guardian at all times and shall only visit the intended
appointment or campus event area(s). The parent/guardian assumes full responsibility at all times for the safety of
any child or children in his or her company while on campus; CTU cannot be responsible for the safety of
children who accompany a parent/guardian on campus.
Drug-Free Environment
In compliance with the Drug-Free Workplace Act of 1988 (P.L.101-690) and the Drug-Free Schools and
Communities Act of 1989 (P.L.101-226) Colorado Technical University has taken steps to provide a drug-free
environment. As a matter of policy, Colorado Technical University prohibits the unlawful manufacture,
possession, use, sale, dispensation, or distribution of controlled substances by students and employees on its
property and at any school activity and supports the enforcement of Federal and state drug laws and prohibits the
possession, use and sale of alcoholic beverages by students and employees on its property and at any school
activity and supports the enforcement of state underage drinking laws. Information on the drug-free awareness
program and drug and alcohol abuse prevention program may be found in the Student Handbook. Any violation
of these policies will result in appropriate disciplinary actions up to and including expulsion in the case of
students and termination in the case of employees, even for a first offense. Violations of the law will also be
referred to the appropriate law enforcement authorities. Students or employees may also be referred to substance
abuse help centers. If such a referral is made, continued enrollment or employment will be subject to successful
completion of any prescribed counseling or treatment program.
Policy Against Discrimination, Harassment, and Retaliation
I. Anti-Discrimination and Anti-Harassment Policy
General Policy Statement
Colorado Technical University, (hereinafter “the School”) does not discriminate, or tolerate discrimination against
any member of its community on the basis of race, color, national origin, ancestry, sex/gender, age, religion,
disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable
federal, state or local law in matters of admissions or in any aspect of the educational programs or activities it
offers.
Harassment, whether verbal, physical or visual, that is based on any of these characteristics, is a form of
discrimination. This includes harassing conduct affecting tangible educational benefits, interfering unreasonably
with an individual's academic performance, or creating what a reasonable person would perceive is an
intimidating, hostile or offensive environment.
Additional information regarding the School’s prohibitions against sex discrimination (including sexual
harassment, sexual assault, and sexual violence) and disability discrimination are set forth below.
While the School is committed to the principles of free inquiry and free expression, discrimination and
harassment identified in this policy are neither legally protected expression nor the proper exercise of academic
freedom.
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Examples of discrimination and harassment may include (but are not limited to):
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refusing to offer educational opportunities to someone because of the person's protected status;
making a grading decision because of the person's protected status;
jokes or epithets about another person's protected status;
teasing or practical jokes directed at a person based on his or her protected status;
the display or circulation of written materials or pictures that degrade a person or group based upon a
protected characteristic; and
verbal abuse or insults about, directed at, or made in the presence of an individual or group of individuals
in a protected group.
Policy against Sex Discrimination (including Sexual Harassment, Sexual Assault, and Sexual Violence)
Applicable Federal Law
This policy supplements the general policy statement set forth above and addresses the requirements of Title IX of
the Education Amendments of 1972 (“Title IX”). Title IX is a federal law that prohibits sex discrimination in
federally funded education programs and activities. Title IX states as follows:
No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any education program or activity receiving Federal financial
assistance.
Discrimination on the basis of sex (i.e., sex discrimination) includes sexual harassment, sexual assault, and sexual
violence.
Policy Statement
As noted above, it is the policy of the School to provide an educational environment free of all forms of sex
discrimination, including but not limited to unwelcome sexual advances, requests for sexual favors, and other
verbal or physical conduct or communications constituting sexual harassment, as defined in this policy and as
otherwise prohibited by state and federal statutes. Sexual harassment, including acts of sexual assault and sexual
violence, is a form of sex discrimination and is prohibited at the School. This prohibition against discrimination
on the basis of sex applies to all students, faculty, and staff, to other members of the School community, and to
contractors, consultants, and vendors doing business or providing services to the school.
Title IX Coordinators
Any inquiries regarding Title IX or the School’s Policy Against Sex Discrimination should be directed to one or
more of the Title IX Coordinators identified below. These Coordinators will be available to meet with or talk to
students regarding issues relating to Title IX and this policy.
Lead Title IX Coordinator
Diane Auer Jones
SVP. Chief External Affairs Officer
231 N. Martingale Road
Schaumburg, IL 60173
Tel
847-851-7036
Fax
(847) 551-7610
[email protected]
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The Lead Title IX Coordinator is responsible for implementing and monitoring Title IX Compliance on behalf of
Career Education Corporation and all of its individual schools. This includes coordination of training, education,
communications, and administration of the complaint and grievance procedures for the handling of suspected or
alleged violations of this policy.
Deputy Title IX Coordinators
Campus Support Center
231 N. Martingale Rd
Tel: 847-585-2608
E-mail: [email protected]
Colorado Springs & Pueblo
4435 North Chestnut St.
Tel: 719-590-6795
Denver
1865 W. 121st Ave.
Westminster, CO 80234
Tel: 303-632-2330
North Kansas City
520 E. 19th Ave.
Tel: 816-303-7846
Sioux Falls
3901 W. 59th St.
Tel: 605-323-6590
The Deputy Title IX Coordinator is responsible for implementing and monitoring Title IX compliance at the
School and for notifying the Lead Title IX Coordinator of any alleged or suspected violations of this policy and
the resolution of such alleged or suspected violations, regardless of whether a grievance is submitted.
Definition and Examples of Conduct Prohibited Under this Policy
Prohibited conduct includes all forms of sex discrimination and sexual harassment, as well as sexual assault and
sexual violence. Sexual harassment, which includes sexual assault and sexual violence, may take many forms.
Sexual Harassment
Sexual harassment may consist of repeated actions or may even arise from a single incident if sufficiently
extreme. The complainant and the alleged perpetrator may be of either gender and need not be of different
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genders. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal,
nonverbal, or physical conduct of a sexual nature where:
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submission to such conduct is made, either explicitly or implicitly, a term or condition of an individual’s
education, status in an academic course or program, or participation in an activity;
submission to, or rejection of such conduct by an individual is used as the basis for a decision affecting an
individual’s education, status in an academic course or program, or participation in an activity; or
such conduct is intended to or would objectively be regarded by a reasonable person as (i) unreasonably
interfering with an individual’s academic performance in a course or program, or participation in an
activity, or (ii) creating an intimidating, hostile, or offensive learning or educational environment.
Depending on the circumstances, sexual harassment may include, but is not limited to, the following:
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•
Physical assaults of a sexual nature, such as rape, sexual assault, sexual battery, molestation, or attempts
to commit these acts;
Intentional physical conduct that is sexual in nature such as touching, pinching, patting, grabbing, poking,
or brushing against another individual's body;
Offering or implying an education-related reward (such as a better grade, a letter of recommendation,
favorable treatment in the classroom, assistance in obtaining employment, grants or fellowships, or
admission to any educational program or activity) in exchange for sexual favors or submission to sexual
conduct;
Threatening or taking a negative educational action (such as giving an unfair grade, withholding a letter
of recommendation, or withholding assistance with any educational activity) or intentionally making the
individual's academic work more difficult because sexual conduct is rejected;
The use or display in the classroom, including electronic, of pornographic or sexually harassing materials
such as posters, photos, cartoons or graffiti without pedagogical justification; and
Unwelcome sexual advances, repeated propositions or requests for a sexual relationship to an individual
who has previously indicated that such conduct is unwelcome, or sexual gestures, noises, remarks, jokes,
questions, or comments about a person's sexuality or sexual experience.
Sexual Assault and Sexual Violence
Sexual assault/sexual violence is a particular type of sexual harassment that includes physical sexual acts
perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of
drugs or alcohol. This includes, but is not necessarily limited to inappropriate touching, sexual intercourse of any
kind without consent, rape, and attempted rape.
ADA/Section 504 Reasonable Accommodations Policy
As noted in the general policy statement set forth above, the School does not discriminate against individuals on
the basis of physical or mental disability. To ensure equal access to its programs and activities, the School is
committed to providing reasonable accommodations, including appropriate auxiliary aids and services, academic
adjustments (inside or outside the classroom), and/or modification to the School’s policies and procedures, to
qualified individuals with disabilities, unless providing such accommodations would result in an undue burden or
fundamentally alter the nature of the relevant program or activity. The School’s ADA/504 Coordinators are
responsible for determining appropriate accommodations.
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ADA/504 Coordinators
Colorado Springs
Ron Burge
Evening Faculty Manager
4435 N. Chestnut St,
(719) 598-6897
[email protected]
Denver
Deborah J. Horant
Evening Faculty Manager
3151 S. Vaughn Way
Aurora, CO 80014
(303) 632-2366
[email protected]
Sioux Falls
Trista Brown
Senior Student Services Advisor
3901 W. 59th St.
(605) 323-6544
[email protected]
Campus Support Center
Lakeisha Marvel
Disability Services Administrator
231 N. Martingale Rd
(224) 293-5847
[email protected]
North Kansas City
Eldonna Davis
Campus Director of Career Services
520 E. 19th Ave.
(816) 303-7808
[email protected]
Applicants for admission to the School or current students requesting an accommodation must complete Student
Request for Accommodation and Student Authorization for Disclosure of Medical Information forms and
have his or her health-care provider complete a Provider Certification of Disability and Recommendations for
Accommodation form. Copies of these forms may be obtained from the ADA/504 Coordinator. The School may
request only medical information that is relevant and reasonably necessary to determine whether an individual is
disabled, the nature and extent of the disability, and appropriate reasonable accommodations. Completed forms
and supporting documentation must be submitted to the ADA/504 Coordinator at the campus, students enrolled
through the Virtual Campus should submit their request to [email protected]. To
enable the School to evaluate an individual’s needs, engage in an interactive process with him or her, and provide
appropriate reasonable accommodations in a timely fashion, the School requests that individuals complete and
submit the required forms and supporting documentation at least six (6) weeks before the first day of classes, or as
soon as practicable under the circumstances.
The School will make its determination on an individualized, case-by-case basis with input from the individual
requesting accommodation, the School’s ADA/504 Coordinator, and faculty and administrators, as necessary.
Except in unusual cases, the School will reach a determination regarding an individual’s request for
accommodation and notify the individual in writing of the determination within three (3) weeks of his or her
properly submitted request. In the event requested accommodations have been denied, the School’s determination
letter will inform the individual of the reason(s) and of his or her right to appeal the School’s determination as set
forth below. The ADA/504 Coordinator will maintain a confidential file regarding all requests for accommodation
containing the forms and supporting documentation submitted by the applicant or student, any relevant
communications (including notes of oral communications) between the individual and the School, the
determination letter from the School to the individual, and the reason(s) for any denials. Any disagreements
between an individual requesting accommodation and the ADA/504 Coordinator regarding appropriate
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accommodations and/or any allegations of violations of this policy may be raised under the School’s Investigation
and Grievance Procedures set forth below.
II.
Investigation and Grievance Procedures
Colorado Technical University is committed to the prompt and equitable resolution of all alleged or suspected
violations of its Anti-Discrimination and Anti-Harassment Policy about which the school knows or reasonably
should know, regardless of whether a complaint alleging a violation of this policy has been filed and regardless of
where the conduct at issue occurred. The School’s ability to investigate in a particular situation, or the extent of
the investigation in any given situation, may be affected by any number of factors, including whether the
complainant is willing to file a complaint or to consent to an investigation, the location where the alleged conduct
occurred, and the School’s access to information relevant to the alleged or suspected violation of this policy. The
School is nonetheless committed to investigating all alleged and suspected violations of this policy to the fullest
extent possible under the circumstances.
These Investigation & Grievance Procedures apply to all suspected or alleged violations of this policy and will be
used in place of any “Student Grievance Policy” that may be contained in any School catalog, handbook, or other
publication or appear on the School’s web site. In addition, any sanctions or other corrective actions imposed
against students shall be imposed pursuant to these Investigation & Grievance Procedures, rather than pursuant to
any “Student Code of Conduct Policy” or other set of policies and procedures governing student conduct, unless
the School determines in its discretion that a Student Code of Conduct or other similar policy governing student
conduct should be used to resolve a particular matter. In addition, the School may, upon finding good cause,
modify these Investigation & Grievance Procedures in the interests of promoting full and fair resolution of
suspected or alleged violations of this policy in accordance with applicable law.
Reporting Alleged Violations of this Policy; Investigation
An individual who has a complaint against a student, faculty, staff member, or other individual involving an
alleged violation of this policy should contact the appropriate official as designated below either by telephone or
in writing. The School will promptly and equitably investigate and resolve all suspected or alleged violations of
this policy. Although there is no specific time limit for reporting a suspected violation of this policy, an
individual who believes that he or she has been subjected to conduct that violates this policy is encouraged to
contact the appropriate official as soon as possible after the alleged act of discrimination, harassment, or
retaliation to discuss the available options for proceeding.
Alleged violations of the ADA/Section 504 Reasonable Accommodations Policy shall be reported to Dr.
Christopher Davis, Vice Provost, 231 N. Martingale Road, Schaumburg, IL 60173, (224) 293-5974,
[email protected].
Alleged violations of the Policy Against Sex Discrimination should be reported to the Deputy Title IX
Coordinator identified above. In addition to contacting the Deputy Title IX Coordinator for his or her school, a
student who has experienced a sexual assault or other act of sexual violence may contact proper law enforcement
authorities (e.g., by calling 911), including local police and any law enforcement officials at the school, about
possibly filing a criminal complaint. The Deputy Title IX Coordinator is available to assist students in making
contact with appropriate law enforcement authorities upon request. Any pending criminal investigation or
criminal proceeding may have some impact on the timing of the School’s investigation, but the School will
commence its own investigation as soon as is practicable under the circumstances. The School reserves the right
to commence and/or complete its own investigation prior to the completion of any criminal investigation or
criminal proceeding.
All other alleged violations of this policy should be reported to the Deputy Title IX Coordinator identified above.
Page 17
Depending upon the nature of the alleged or suspected policy violation, the relevant official (or his or her
designee) will conduct an investigation either alone or with one or more other school officials as deemed
appropriate by the school. The investigation of any suspected or alleged violation of this policy will be completed
within 60 days of the filing of a complaint or the date on which the school becomes aware of a suspected violation
of this policy unless the school determines in its discretion that more time is required to complete the
investigation. The nature and extent of the investigation will vary depending upon the circumstances, including
whether the parties are amendable to pursuing an informal resolution (and the matter is eligible for informal
resolution, as discussed below). As part of the investigation, the relevant official (or his or her designee) will seek
to interview the complainant and the accused. To help ensure a prompt and thorough investigation, complainants
are asked to provide as much information as possible:
•
•
•
•
•
•
The name, department, and position of the person or persons allegedly causing the prohibited
discrimination, harassment, or retaliation.
A description of any relevant incident(s), including the date(s), location(s), and the presence of any
witnesses.
The alleged effect of the incident(s) on the complainant’s opportunity to benefit from the school’s
programs or activities.
The names of other individuals who might have been subject to the same or similar acts of discrimination,
harassment, or retaliation.
Although it is not required, any steps the complainant has taken to try to stop the discrimination,
harassment, or retaliation.
Any other information the complainant believes to be relevant to the alleged discrimination, harassment,
or retaliation.
Any accused parties are also expected to provide as much information as possible in connection with the
investigation.
The school reserves the right to suspend any member of the school community suspected or accused of violating
this policy or to take any other interim measures the school deems appropriate, pending the outcome of an
investigation or grievance. Such interim measures can include, but are not limited to, removing a student from
campus housing, modifying course schedules, and issuing a “no contact” order. In situations involving suspected
or alleged violations of the Policy Against Sex Discrimination, the School also reserves the right to take steps to
protect the complainant as deemed necessary during the pendency of the investigation and resolution process
(e.g., allowing for a change in academic situation, issuing a “no contact” order to the accused, etc.). Any such
interim steps will be taken in a manner that minimizes the burden on the complainant to the extent possible.
Informal Resolution Process
Allegations of sexual assault or sexual violence may not be resolved using an informal resolution process (i.e.,
mediation). However, other alleged violations of this policy, including some allegations of sexual harassment,
may be resolved using an informal resolution process overseen by one or more school representatives if (i) the
school determines, in its discretion, that such a process would be appropriate; and (ii) all parties agree to
participate. The parties to any such informal process will not be required to deal directly with one another
without the school’s involvement. Instead, one or more school representatives may arrange for or facilitate
mediation between the involved parties and coordinate other informal resolution measures. Any party may
request that the informal resolution process be terminated at any time, in which case the formal resolution process
(described below) would commence. In addition, any party can pursue formal resolution if he or she is
dissatisfied with a proposed informal resolution.
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Formal Resolution Process
The formal resolution process applies (i) when any party so requests in connection with a matter that is eligible
for informal resolution; and (ii) to all matters that are not eligible for informal resolution (i.e., matters involving
alleged or suspected sexual assault or sexual violence). The School may also elect to use the formal resolution
process in any matter when the School deems it appropriate. As part of the formal resolution process, the school
may determine that further steps are required to complete the school’s investigation. The following procedural
protections apply to matters that are not resolved using the Informal Resolution Process described above:
•
Standard for Determining Responsibility. The standard used to determine whether this policy has been
violated is whether it is more likely than not that the accused violated this policy. This is often referred to
as a “preponderance of the evidence” standard.
•
Rights of Complainants and Accused Parties; Timing of Resolution. The School shall provide any
individual suspected or accused of violating this policy with a written explanation of the suspected or
alleged violations of this policy. Complainants and accused parties shall both be provided with the
following in connection with the resolution of suspected or alleged violations of this policy.
o The opportunity to speak on their own behalf.
o The opportunity to identify witnesses who can provide information about the alleged conduct at
issue.
o The opportunity to submit other evidence on their behalf.
o The opportunity to review any information that will be offered by the other party in support of the
other party’s position (to the greatest extent possible and consistent with FERPA or other
applicable law).
o The right to be informed of the outcome of the investigation (to the greatest extent possible and
consistent with FERPA or other applicable law).
o The opportunity to appeal the outcome of the investigation.
•
Sanctions; Corrective Actions. The official conducting the investigation will determine whether a
violation of this policy has occurred and what, if any, corrective action is appropriate. The school will
take reasonable steps to prevent the recurrence of any violations of this policy and to correct the
discriminatory effects on the complainant (and others, if appropriate). The range of potential
sanctions/corrective actions that may be imposed against a student includes but is not limited to the
following: written or verbal apology, discrimination or harassment education, verbal or written warning,
probation, suspension, and dismissal from the school. Employees who are found to have violated this
policy may be terminated or subjected to other disciplinary action in accordance with the Code of
Business Conduct & Ethics. Guests and other third parties who are found to have violated this policy are
subject to corrective action deemed appropriate by the School, which may include removal from the
School and termination of any applicable contractual or other arrangements. In instances where the
School is unable to take disciplinary or other corrective action in response to a violation of this policy
because a complainant insists on confidentiality or for some other reason, the School will nonetheless
pursue other steps to limit the effects of the conduct at issue and prevent its recurrence.
•
Notification of Outcome. After the conclusion of the investigation, the school will provide written
notification to the complainant and the accused of the outcome (i.e., whether a violation of this policy has
occurred) within seven (7) calendar days after the conclusion of any hearing or proceeding unless the
school determines that additional time is required. This notice shall be issued contemporaneously to both
parties to the extent practicable. The school may also disclose to the complainant information about any
sanctions or corrective actions taken that relate directly to the complainant (e.g., a “no contact” order).
The school will maintain documentation of all hearings or other proceedings, which can take various
forms (e.g., notes, written findings of fact, transcripts, or audio recordings, etc.). In no event will the
Page 19
complainant in matters involving an alleged violation of the Policy Against Sex Discrimination be
required to abide by a nondisclosure agreement that would prevent disclosure of the outcome.
•
Right to Appeal. Once written notification of the resolution has been provided, either the complainant or
the accused will have the opportunity to appeal the outcome (including the issue of whether there is a
policy violation and any sanction(s) imposed). Any appeal must be submitted in writing to the Vice
President of External and Regulatory Affairs within seven (7) calendar days of being notified of the
outcome and must set forth the grounds upon which the appeal is based. If the Vice President of External
and Regulatory Affairs is unable to resolve the appeal for any reason, the School will designate another
representative to decide the appeal. Neither party shall be entitled to a hearing in connection with any
appeal, but the Vice President of External and Regulatory Affairs may request written submissions from
the parties or consider any other information as deemed appropriate by the Vice President of External and
Regulatory Affairs. Both parties will be informed in writing of the outcome of any appeal within fourteen
(14) days of the date by which all requested information is received unless the Senior Vice President of
Regulatory Compliance & Academic Integrity (or designee) determines that additional time is required.
Prohibition Against Retaliation
No individual who makes a complaint alleging a violation of this policy or who participates in the investigation or
resolution of such a complaint shall be subject to retaliation as a result of such activity or participation. Retaliation
exists when action is taken against a complainant or participant in the complaint process that (i) adversely affects
the individual’s opportunity to benefit from the school’s programs or activities; and (ii) is motivated in whole or
in part by the individual’s participation in the complaint process. Any acts of retaliation, as defined in this policy,
shall be grounds for disciplinary action, up to and including dismissal for students and termination of employment
for faculty and staff.
Confidentiality
To the extent permitted by law, the confidentiality of all parties involved in the resolution of alleged or suspected
violations of this policy will be observed, provided that it does not interfere with the School’s ability to conduct
an investigation and take any corrective action deemed appropriate by the School and/or its schools.
Fabricated Allegations
Any allegations suspected to be fabricated for the purpose of harassing the accused party or disrupting the
school’s operations are subject to these investigation and grievance procedures and could result in disciplinary
action, up to and including dismissal for students and termination of employment for faculty and staff.
Student Grievance Procedure
Please note that this grievance procedure is intended for grievances concerning a student’s recruitment,
enrollment, attendance, education, financial aid assistance, or career service assistance, or the educational
process or other school matters.
The student grievance procedure does not apply to student grievances regarding grades, academic
dismissals, code of conduct; or verbal, physical or visual harassment or discrimination; which are
addressed in other sections of this catalog.
This section describes the steps of Colorado Technical University’s Student Grievance Procedure which is
designed so that a student’s grievance can be investigated and addressed promptly and without undue delay. In
order to achieve that, it is strongly recommended that the student begin these steps at the first indication of a
problem or concern.
Page 20
Colorado Technical University and the student agree to participate in good faith in this grievance procedure. We
will receive all grievance information submitted by the student in strict confidence and we and the student agree
to maintain confidentiality throughout the steps of the grievance procedure.
No reprisals of any kind will be taken by any party of interest or by any member of the campus administration
against any party involved. We will investigate all grievances fully and promptly.
The Grievance Procedure applies to ALL students whether attending classes via on-campus or online.
The student should refer to the paragraphs 13 and 14 of the Policies and Disclosures section of his/her
Enrollment Agreement for important terms and conditions regarding this grievance procedure and other
rights.
Step 1:
Colorado Technical University strongly encourages the student to resolve grievances through discussion with the
appropriate instructor or staff member at the first indication of a problem or concern to speed the process to
resolution. However, the student can have up to ten (10) Business Days of the occurrence to take this Step 1.
Grievances involving an instructor or staff member should first be discussed with the individual involved.
Complaints involving a policy or class should first be discussed with the individual enforcing that policy or the
class instructor.
The student can expect to receive a response within three (3) Business Days from the appropriate party involved
in the incident.
Step 2:
If Step 1 fails to yield a mutually agreeable resolution, then the student must submit, in writing, to the Department
Head, Director of Education, or Vice Provost a descriptions of the actions taken to resolve the matter in Step 1.
The description should be provided no later than ten (10) Business Days after receiving a response from Step 1.
The student will receive a written response within five (5) Business Days after the receipt of the description by the
Department Head, Director of Education, or Vice Provost. The response will include the findings, reasoning, and
conclusions.
Step 3:
If Step 2 fails to yield a mutually agreeable resolution, then the student may choose to file a formal grievance of
the matter. If the student chooses to file a formal grievance, it is strongly recommended that the student files the
grievance upon receiving the decision upon completion of Step 2, but no later than ten (10) Business Days after
receiving the decision in Step 2.
To file a formal grievance, the student must submit a ‘Grievance Submission Form’ available either via the
Virtual Campus or the Student Portal to the Office of the Ombudsman.
Within three (3) Business Days after receipt of the Grievance Submission Form, the Office of the Ombudsman
will contact the student to review with the student the student’s claim and supporting evidence and the
information and evidence that had been considered with regard to the claim. The Office of the Ombudsman will
take a fresh look at the complaint and subsequent actions taken and decisions rendered by discussing them with
the parties involved in the matter. The Ombudsman will seek to ensure fair and consistent treatment with regard
to the matters complained of and the handling of the complaint.
Page 21
Within five (5) Business Days after speaking directly with the student, the Office of the Ombudsman will provide
the student with a written response that will include the findings, reasoning, and conclusions of the Ombudsman’s
review. The Office of the Ombudsman will also discuss with the student any options available to the student to
further address the grievance.
The student’s Grievance Submission Form, together with the findings of the review, will become a permanent
part of the files for all parties involved.
In the event that Step 3 fails to yield a mutually agreeable resolution, the student may choose to file arbitration as
provided in the student’s Enrollment Agreement. The period during which the student has pursued this grievance
procedure through the determination in Step 3 will not count toward any legal statute of limitations relating to the
student’s claim.
General
If the student fails to initiate any of the steps in this procedure within the required timeframe, then the student will
be deemed to have accepted the decision or resolution last rendered or proposed by Colorado Technical
University.
If the school fails to act within the timeframe described in this procedure, then the student may elect to forgo any
further steps in the Student Grievance Procedure and choose to go directly to arbitration as provided in the
student's Enrollment Agreement.
The time periods set forth in these procedures can be extended by mutual consent, in writing, of Colorado
Technical University and the student.
Alabama Residents
Alabama students may contact the Alabama Department of Postsecondary Education
http://www.accs.cc/complaintform.aspx
Arkansas Residents
Within 20 days of completing the institution’s grievance procedures, the student may file the complaint in writing
with the ICAC Coordinator, Arkansas Department of Higher Education, 114 East Capitol, Little Rock, AR 72201.
The grievant must provide a statement from the institution verifying that the institution’s appeal process has been
followed. ADHE will notify the institution of the grievance within 15 days of the filing. Within 10 days after
ADHE notification, the institution must submit a written response to ADHE. Other action may be taken by ADHE
as needed.
Kansas Residents
Kansas students may contact the Kansas Board of Regents
1000 SW Jackson, Suite 520
Topeka, KS 66612-1368
(785) 296-4917
Illinois Residents
Illinois students that are not able to reach a resolution with the University may contact the Illinois Board of
Higher Education http://www.ibhe.org/ or by mail at:
431 East Adams,
2nd Floor
Springfield, Illinois 62701-1404
Page 22
Minnesota Residents
Minnesota students may contact the Minnesota Office of Higher Education
1450 Energy Park Drive, Suite 350
St. Paul, MN 55108-5277
(651) 642-0567
Wisconsin Residents
Wisconsin students may contact the Educational Approval Board
201 West Washington Avenue, 3rd Floor
Madison, WI 53703
(608) 266-1996
General
This grievance procedure is designed to address problems promptly and without undue delay. In order to
achieve that, the student must initiate Step 1 within ten (10) business days of the incident or circumstance(s)
giving rise to the complaint, and must initiate each other Step within ten (10) business days after receiving a
response or if more than twenty (20) business days have passed with no response. If the student fails to take
any of the steps in this procedure within the required time frames, then the student will be deemed to have
accepted the resolution last proposed by CTU. If the school fails to act within the time frames described in
this procedure, then the student may elect to forgo any further steps in the grievance procedure and choose to
go directly to arbitration as provided in the student's Enrollment Agreement. The time periods set forth in
these procedures can be extended by mutual consent of CTU and the student.
Conduct Committee
Inappropriate conduct, based on the requirements noted above, will not be tolerated and may be a cause for
dismissal. Students violating the Code of Conduct may be brought to the institution’s Conduct Committee for
possible dismissal from the institution. The Conduct Committee is made up of a) the Chief Academic Officer
(or designee) b) minimum of one program chair (outside the area of dispute) c) minimum of 2 faculty (outside
the area of dispute) d) minimum of one non-academic staff member (outside the area of dispute).
1. Any charge, accusation, or allegation which is presented against a student, may subject a student to
disciplinary action. The charge, accusation, or allegation must be submitted in writing (excepting
emergency situations mentioned in #2) with pertinent details to the Conduct Committee through the Chief
Academic Officer or designee promptly by the individual or individuals. This written notice must be
submitted no later than five (5) business days after the incident occurred.
Note that the Conduct Committee does not supersede the role of other CTU officials. For example:
2. Faculty have the right to remove a student from a class when, in the opinion of the faculty member, the
student’s actions are interfering with the classroom learning environment.
3. The Campus President has full power and authority to enforce rules and regulations to govern student
conduct and to take emergency measures to protect the health and safety of students and employees.
4. Every student is subject to federal and state law and respective country and city ordinances. The
conviction of a student for any criminal offense which interferes with the orderly operation of the
institution, or which the administration feels would endanger members of the community, shall be subject
to disciplinary action, including dismissal. The duration of any sanction will be determined by the
Campus President and based on the degree of severity of the infraction.
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Sanctions
Sanctions can be enforced by the campus Director of Education, the University Chief Academic Officer or
designee, and the Conduct Committee. Sanctions can take several forms including the following:
1. Official Reprimand- an oral statement and warning by an appropriate official to cease the inappropriate
behavior or act. This oral statement should articulate the consequences if the infraction is repeated. A
copy of the reprimand will reside in the student’s file.
2. Official Written Notice – a censure citing that the student has violated a specific tenet of the Code, the
nature of the violation, and the judicial determination that a repeat occurrence during the remaining time
of the student’s degree studies may/will lead to immediate suspension. A copy of the official written
notice will reside in the student’s file.
3. Suspension – the student is not allowed to participate in any aspect of the institution and is withdrawn
from the institution for the length of time of the suspension. During this time, the student is barred from
the school and may not be on the premises. A copy of the official letter of suspension will reside in the
student’s file.
4. Expulsion or disciplinary dismissal– the student is permanently removed from all connections and
associations with the institution. A copy of the official letter of expulsion will reside in the student’s file.
The President has the authority to expel a student from the institution based on appropriate investigation,
findings, and recommendations from officials or the Conduct Committee.
Appeals
Whenever and however determinations of sanctions (temporarily or otherwise) are reached, students have the
right to appeal to the determination. All incidents of student misconduct or inappropriate behavior that do not
result in immediate dismissal are considered according to procedures listed and the individual’s use of the
appeals process.
CTU is committed to, and will maintain necessary avenues for students to have the right of fair play in
matters that warrant such rights.
1. A student may appeal a campus decision in writing to the Campus President within five (5) school days of
receipt of the notice of the committee's decision. The Campus President reviews the matter in order to
confirm, reverse, or modify the decision of the Committee. Within a reasonable time, the student is
notified in writing of the Campus President's decision. The decision of the Campus President is final.
2. A student may appeal an institution decision in writing to the President of the institution within five (5)
school days of receipt of the notice of the committee's decision. The President reviews the matter in order
to confirm, reverse, or modify the decision of the Committee. Within a reasonable time, the student is
notified in writing of the President's decision. The decision of the President is final.
3. All campus and institution determinations will be kept in a student’s permanent and official file in the
Registrar’s Office.
Expulsion
CTU reserves the right to expel or dismiss a student for any of the following: Failure to maintain satisfactory
academic progress, failure to pay school fees and/or tuition by applicable deadlines, disruptive behavior,
posing a danger to the health or welfare of students or other members of the community, or failure to comply
with the policies and procedures of the institution. Any unpaid balance for tuition, fees and supplies becomes
due and payable immediately upon a student’s dismissal. CTU will determine any Title IV funds to be
returned in accordance with federal guidelines.
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Reinstatement
Students may be considered for reinstatement using the following procedures:
1. For reinstatement to the institution, the student must submit a written request to the University Chief
Academic Officer for consideration. The request must include reasons and supporting documentation for
the reentry consideration.
2. Depending on the length of time the student was away from the campus or the institution, the student may
be required to re-enter by re-applying and resubmitting all financial aid information. A re-entering student
must adhere to the program plan determined at the time of re-entry.
Notification of Rights under FERPA with respect to Student Records
The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to
their education records. An “eligible student” under FERPA is a student who is 18 years of age or older or who
attends a postsecondary institution. These rights include:
1. The right to inspect and review the student's education records within 45 days after the day Colorado
Technical University receives a request for access. A student should obtain a Request to Inspect and
Review Education Records form from the Registrar’s Office, or students attending CTU’s Virtual Campus
may submit their request to [email protected]. The written request should identify the record(s)
the student wishes to inspect. The school official will make arrangements for access and notify the
student of the time and place where the records may be inspected. Students are not entitled to inspect and
review financial records of their parents. If the records are not maintained by the school official to whom
the request was submitted, that official shall advise the student of the correct official to whom the request
should be addressed.
2. The right to request the amendment of the student’s education records that the student believes is
inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the school to amend a record should write the University Registrar,, clearly
identifying the part of the record the student wants changed, and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the student in writing of
the decision and the student’s right to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the student when notified of the right to
a hearing.
3. The right to provide written consent before Colorado Technical University discloses personally
identifiable information from the student's education records, except to the extent that FERPA authorizes
disclosure without consent.
The school discloses education records without a student’s prior written consent under the FERPA
exception for disclosure to school officials with legitimate educational interests. A school official is a
person employed by the institution in an administrative, supervisory, academic, research, or support staff
position (including law enforcement unit personnel and health staff); a person serving on the board of
trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A
school official also may include a volunteer or contractor outside of Colorado Technical University who
performs an institutional service of function for which the school would otherwise use its own employees
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and who is under the direct control of the school with respect to the use and maintenance of the education
records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school
official in performing his or her tasks. A school official has a legitimate educational interest if the official
needs to review an education record in order to fulfill his or her professional responsibilities for the
institution.
Parental access to a student’s record will be allowed by Colorado Technical University without prior
consent if: (1) the student has violated a law or the institution’s rules or policies governing alcohol or
substance abuse, if the student is under 21 years old; or (2) the information is needed to protect the health
or safety of the student or other individuals in an emergency.
Upon request, the school also discloses education records without consent to officials of another school in
which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the
Colorado Technical University to comply with the requirements of FERPA. The name and address of the
Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
Below is a listing of the disclosures that postsecondary institutions may make without consent:
FERPA permits the disclosure of education records, without consent of the student, if the disclosure meets certain
conditions found in the FERPA regulations. Except for disclosures to school officials, disclosures related to some
judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student,
FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and
review the record of disclosures. A postsecondary institution may disclose education records without obtaining
prior written consent of the student in the following instances:
•
To other school officials, including teachers, within Colorado Technical University whom the school has
determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or
other parties to whom the school has outsourced institutional services or functions.
•
To officials of another school where the student seeks or intends to enroll, or where the student is already
enrolled if the disclosure is for purposes related to the student’s enrollment or transfer.
•
To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S.
Secretary of Education, or State and local educational authorities, such as a State postsecondary authority
that is responsible for supervising the institution’s State-supported education programs. Disclosures
under this provision may be made, in connection with an audit or evaluation of Federal- or Statesupported education programs, or for the enforcement of or compliance with Federal legal requirements
that relate to those programs. These entities may make further disclosures to outside entities that are
designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or
compliance activity on their behalf. In connection with financial aid for which the student has applied or
which the student has received, if the information is necessary to determine eligibility for the aid,
determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions
of the aid.
•
To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or
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administer predictive tests; (b) administer student aid programs; or (c) improve instruction.
accrediting organizations to carry out their accrediting functions.
To
•
To comply with a judicial order or lawfully issued subpoena.
•
To appropriate officials in connection with a health or safety emergency.
•
Information the school has designated as “directory information” may be released at the school’s
discretion. Colorado Technical University has defined directory information as the student’s name,
address(es), telephone number(s), e-mail address, birth date and place, program undertaken, dates of
attendance, honors and awards, photographs, student ID and credential awarded. If a student does not
want his or her directory information to be released to third parties without the student’s consent, the
student must present such a request in writing to the Registrar Office, or for students attending CTU’s
Virtual Campus, submit to [email protected] within 45 days of the student’s enrollment or by such
later date as the institution may specify. Under no circumstance may the student use the right to opt out to
prevent the institution from disclosing that student’s name, electronic identifier, or institutional e-mail
address in a class in which the student is enrolled.
•
To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense. The disclosure
may only include the final results of the disciplinary proceeding with respect to that alleged crime or
offense, regardless of the finding.
•
To the general public, the final results of a disciplinary proceeding if the school determines the student is
an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a
violation of the school’s rules or policies with respect to the allegation made against him or her. To
parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or
policy of the school, governing the use or possession of alcohol or a controlled substance if the school
determines the student committed a disciplinary violation and the student is under the age of twenty-one.
PART V - ADMISSIONS
Colorado Technical University offers a number of academic programs leading to the associate’s, bachelor’s,
master’s or doctoral degree. All of the university’s regional campuses and divisions provide unique opportunities
for students to learn in a challenging and rewarding environment.
Colorado Technical University strives to provide students with learning experiences that will prepare them for
careers in tomorrow’s world. Colorado Technical University has a tradition of providing students with excellence
in education. The University does not discriminate on the basis of race, national origin, sex, marital status, veteran
status or disabilities when making admissions decisions.
While Colorado Technical University makes every effort to accommodate every student who applies, the
University reserves the right to determine the adequacy of all credentials submitted for admission. Some program
areas limit admissions or have additional criteria that might be program specific. Selection of students for
admission into degree programs of study is based on an individual evaluation of each applicant’s capability and
potential for successful completion of the program. Colorado Technical University does not guarantee admission
to all programs of study. Factors such as test scores, supplemental documents, personal character, experience
and/or other criteria may be taken into consideration.
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Criminal Conviction
In an effort to maintain a safe educational and working environment for students and staff, Colorado Technical
University does not accept applicants who are known to have certain types of criminal convictions in their
backgrounds. Admitted students who are discovered to have misrepresented their criminal conviction history to
Colorado Technical University are subject to immediate dismissal. Similarly, students who commit certain types
of crimes while enrolled are subject to immediate dismissal. As such, students convicted of any criminal offense
while enrolled must report that conviction to the school within ten (10) days of receiving the conviction. Students
who fail to report a criminal conviction while enrolled are subject to immediate dismissal. Colorado Technical
University reserves the right to conduct criminal background checks on applicants and students in circumstances
deemed appropriate by Colorado Technical University.
Undergraduate Admissions
Colorado Technical University encourages students who have the motivation, interest and desire to pursue and
complete a postsecondary degree to apply. To be considered for admission to an undergraduate degree program,
applicants must fulfill the admissions requirements listed below:
1. Participate in an admissions interview with an Admissions Advisor.
2. Submit a complete Colorado Technical University application for admission.
3. Submit attestation and proof of high school graduation or equivalency documents. Falsification of the
attestation will result in dismissal from the University.
4. Non-native speakers of English are required to provide proof of English proficiency (Example: TOEFL,
IELTS or other English proficiency assessments) prior to admission.
Proof of High School Graduation
Acceptable documentation of high school graduation must be received by the institution by the first day of the
second quarter or term in the degree program of study. It is the student’s responsibility to provide acceptable
documentation of high school graduation or its equivalency. Students may be asked to provide additional
documentation supporting their POG. Any student who does not provide documentation of high school
equivalency will have their enrollment cancelled, resulting in the loss of any academic work submitted or grades
earned.
For students who are utilizing Federal Financial Aid to cover tuition and fees, no Federal Financial Aid funds will
be disbursed to a student’s account until a valid proof of high school graduation or its equivalent is received and
validated.
Graduate Admissions
Graduate programs at Colorado Technical University are designed for students desiring an advanced,
comprehensive, graduate-level education commensurate with the needs of industry. To be considered for
admission to a University graduate degree program, applicants must fulfill the admissions requirements listed
below:
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3. An official transcript verifying completion of an accredited baccalaureate degree must be on file by the end of
the first session or the student will be administratively withdrawn from the University. Students admitted
without an official baccalaureate transcript on file will be admitted as a non-regular student.
4. Certain graduate degree programs may include an entrance essay requirement. Ask your Admissions Advisor
whether your degree program includes this requirement. If required, details outlining essay requirements will
be provided.
5. Non-native speakers of English are required to provide proof of English proficiency (e.g. TOEFL, IELTS or
other English proficiency assessments) prior to admission.
Undergraduate Educational Requirement for Graduate Admissions
Colorado Technical University seeks students who desire to build upon their undergraduate degree and career
experiences by pursuing graduate study. Colorado Technical University will accept baccalaureate degrees earned
with a CGPA of 2.0 or higher (on a 4.0 scale) from any United States institution accredited by an agency
recognized by the U.S. Department of Education or from internationally recognized foreign institutions of higher
education. International institutions must be licensed or officially recognized by the Education Department or
Ministry of the country where the institution is in operation to be eligible for transfer of credit or degree status.
Admission requirements for Doctoral Programs
These programs are coordinated by the CTU Graduate Programs.
1. Participate in an admissions interview with an admission’s advisor.
2. Set up an interview (phone or in-person) with a representative from the CTU Graduate Programs.
4. A master’s degree from a regionally accredited college or university is required to enter the CTU doctoral
program. Foreign transcripts must be translated into English, if necessary, and must be evaluated for
equivalency to U.S. degrees by an approved agency, including a copy of the non-English original [see section
on “International Transcripts” (i.e., page 30) for additional information]. Only one copy of official transcript
is required.
5. A cumulative GPA of 3.0 on a 4.0 scale is required for admission.
6. Submit a copy of your resume. The resume should highlight a minimum of five years of related employment
experience and your education history.
7. Submit a brief essay (1800-3000 words). The essay should be your personal statement. This component of
the admissions application provides the admissions committee evidence of your research focus,
personal/professional motivation, specific concentration compatibility and overall ability to be successful in
the program.
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Non-Regular Graduate Admission
Colorado Technical University offers students the opportunity to begin graduate-level courses pending receipt of
their official transcript verifying completion of an accredited baccalaureate degree. Students may be admitted
under a non-regular graduate student status for no more than one session (extension may be granted upon
approval from the Registrar’s Office). Upon receipt of the official transcript verifying completion of an accredited
baccalaureate degree and the graduate matriculation verification, students may be admitted to the graduate
program as a regular student. Students admitted as a non-regular graduate student will be financially responsible
for all associated costs of attending the University.
Non-degree Seeking Students
Colorado Technical University welcomes students who might not be actively pursuing a degree. To be considered
for admission to the University as a non-degree seeking student, applicants must fulfill the admissions
requirements listed below:
3. Submit attestation and proof of high school graduation or equivalency documents. Falsification of the
attestation will result in dismissal from the University.
4. Additional documentation may be required dependent upon the student’s course selection. Non-degree
seeking students may take up to 25% of a program before declaring to become a degree seeking student.
English Proficiency Assessment (for Non-Native Speakers)
Non-Native speakers of English are required to provide proof of English proficiency prior to admission. Accepted
methods for the demonstration of English proficiency at CTU include:
TOEFL score of 500 for undergraduate students or 550 for nursing, graduate, and doctoral students, or 173 for the
computer based exam for undergraduate students and 213 for graduate and doctoral students.
For the Internet Based Test of English as a Foreign Language (TOEFL iBT) an aggregate score of 79 for graduate
and doctoral programs and 61 for undergraduate programs is required. In addition to the aggregate score
requirement for the internet based test, the following minimum scores must also be met:
Writing:
Speaking:
Reading:
Listening:
18 for graduate, 17 for undergraduate, 19 for doctoral
iBT
Graduate/Nursing/Doctoral 79
Undergraduate
61
Computer based
213
173
TOEFL
550
500
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•
•
•
International English Language Testing System (IELTS) score of 5.0 and higher for undergraduate
students 6.0 or higher for graduate students, and 6.5 for doctoral students
A grade of C or better in an intermediate ESL or college-level English course taken at an accredited
English-speaking postsecondary institution. This policy only applies for undergraduate and graduate
students. Doctoral students must have earned an acceptable score on one of the approved international
testing options.
Graduation from an English-speaking postsecondary institution. This policy only applies for
undergraduate and graduate students. Doctoral students must have earned an acceptable score on one of
the approved international testing options.
International Students
Students that are eligible for the issuance of an I-20 by CTU are classified as international students.
In order to ensure completion of a meaningful education at the University and to comply with Federal regulations
under the Department of Homeland Security, Immigration and Customs Enforcement, and the Student Exchange
Visitor Program, all international students are expected to complete their degree requirements with little or no
interruption to their studies. International students must maintain full time status each full academic year (3
quarters/9 months) of their program. International students not residing in the U.S. that are pursuing a degree from
CTU through the Virtual Campus do not need to meet the above requirements and are not eligible for study in the
U.S..
CTU (select ground campuses only) are authorized under federal law to enroll nonimmigrant alien students. CTU
is committed to ensuring that international students receive a meaningful and successful American educational
experience. To achieve that objective, CTU requires that all F- 1 status international students adhere to the
following procedures.
•
•
•
•
•
Students submit a certified English translation and evaluation of equivalency of their education transcripts
for the appropriate level of admission being sought.
Students are required to submit proof of financial support (i.e. bank statement) that is dated within 6
months before an I-20 will be issued. Students will sign a Payment Agreement for the entirety of their
program cost. Students are expected to make the full program payment up front before beginning classes,
or at a minimum, the first quarter payment with regular monthly payments thereafter.
Students provide evidence of satisfaction of the English proficiency requirements.
Students meet the admission requirements listed in the admissions section of the catalog and declare an
academic major. Students may change this major at a later date, but an initial declaration allows students
to set up an education plan with their advisors.
CTU’s published refund policy will apply. TheI-20 form is issued after acceptance and receipt of
student’s deposit. (See the Financial Policies insert to this catalog for additional information.) Students
pursuing degrees that are offered through CTU’s Virtual Campus are not eligible to study in the U.S.,
except for CTU’s low residency doctorate programs
o CTU offers low residency Doctorate of Management and Doctorate of Computer Science
programs which require students to be physically present on campus in the U.S. for symposium
roughly 5 days for a total of five times during their program, after which students return to their
home country to complete the coursework within the online platform.
 Because of the non-traditional format of CTU’s low residency program as well as the
structure of the Student and Exchange Visitor Information System (SEVIS) which is
designed only for traditional full-time residential programs, the University can only issue
an I-20 valid for the duration of the residency. The grace period allowed under F-1 status
provides students adequate travel time to arrive prior to the program and to depart the
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•
•
•
U.S. once the residency has ended. As such, international students enrolled at CTU in
these low residency doctorate programs cannot remain in the U.S. between residencies
under the I-20 and/or F-1 visa.
 Students are required to pay the SEVIS I-901 fee ($200) in advance of each symposium
in order that a new term-specific I-20 can be generated and issued to the student.
 No Optional Practical Training (OPT) is available to international students enrolled in a
low residency program.
 Students are responsible for all costs, including but not limited to, travel and room and
board for the duration of their stay in the U.S.
International students pursuing a graduate degree are required to submit proof of a bachelor’s degree or
equivalent.
Select Chinese Articulation Agreement students studying at CTU may have special requirements.
Due to space limitations, CTU reserves the right to select applicants most likely to benefit from the
programs.
International Transcripts
International institutions must be licensed or officially recognized by the Education Department or Ministry of the
country where the institution is in operation to be eligible for transfer of credit or degree status. Students enrolled
at CTU are required to have on file within one session of their program start date all official transcripts for any
institutions of higher education previously attended. The Registrar’s office will ultimately verify and/or certify the
institutions’ eligibility for transfer credit or degree equivalency. Several transcript evaluation services are
available to students. Acceptable evaluations may only come from evaluation services that are a member of
NACES (National Association of Credential Evaluation Services, Inc.). CTU will consider evaluations and/or
recommendations directly from AACRAO (Association of Collegiate Registrars and Admissions Officers).
Contact the Registrar’s Office for a listing of such organizations. Students are responsible for all applicable fees.
Re-Entry to the University
A student desiring to return to the University after a withdrawal (not dismissal) is considered a new student and
must submit a new admissions application through the Re-Entry Department for consideration of
readmission. Students desiring to return to the University after a dismissal, please refer to the Dismissal Appeal
section elsewhere in this catalog.
A student that wishes to re-enter the University is subject to the current policies and tuition and fees in effect at
the time of return to the University. Also, the University will re-evaluate all forms relating to advanced standing
to ensure the previous advanced standing earned is accurate for the current program.
A student will not be eligible to re-enroll unless all prior financial obligations to the University have been paid in
full. The University may, at its discretion, allow a student to re-enroll if arrangements have been made to pay the
balance in full over the new program length.
Specialized Admission and Graduation Requirements
College of Criminal Justice
Students may be required to complete a criminal background check in order to participate or attend class activities
at certain sites. Students may also be required to complete a background investigation or check to qualify for
some types of Internships. A criminal record may disqualify the student from certain class activities, internships,
or career choices.
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College of Health Sciences
Health Science Programs often find students experiencing financial, time and personal constraints while
participating in their respective program. For example, clinical/externship experiences may need to be completed
based on the location and needs of the hospital or clinical site. Students will be required to purchase textbooks,
uniforms, and equipment necessary for the specific program. Graduation from health science programs does not
guarantee licensure/certification in the specific profession. Graduates should qualify to apply to take the
appropriate licensure/certification exam.
Health Standards
Administrative personnel at clinical agencies and in the all the health science programs believe that health science
students and the public with whom they come in contact must be protected against communicable diseases and
unsafe practice. Each health science student must assume responsibility for meeting the health and safety
requirements.
•
•
•
•
•
Students must submit a completed immunization and vaccination policy form.
An annual TB skin test must be documented. In the event the TB (Mantoux) test is positive, a negative
chest x-ray must be documented.
Healthcare facilities may require that health science students have a drug screening test completed prior to
attending clinical experiences. In addition, students may not be allowed to participate in clinical
experiences if they test positive for illegal drugs or prescription drugs without physician authorization.
Moreover, positive drug tests may prevent the health science graduate from taking certain national
certification or licensing exams. Finally, healthcare facilities may not hire students or graduates who have
a record of illegal drug use or abnormal drug tests.
Students are required to have a complete physical exam prior to participation in clinical/externship
experiences.
For more information, please contact your Admission Advisor to determine specific requirements for your
degree program.
Admission requirements for Health Programs
For Admission requirements, please contact your Admission Advisor or Program Chair for specific requirements
for your degree program.
Graduation requirements for ASHAS Program
In order to graduate, a student must have earned a minimum of a 2.0 CGPA and must have successfully
completed all required credits within the maximum credits that may be attempted. Students must also be current
on all financial obligations in order to receive official final transcripts.
Enrollments Prior to August 2012:
Students enrolled prior to August 2012 (1203B session) must have also successfully completed the 60-hour
professional learning experience (PLE) requirement to graduate. Detailed information for the PLE can be obtained
from the PLE Team and also from the UNIV202 course.
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Additional Health Science Policies
Health Sciences programs may have additional and/or stricter policies related to their respective
programs. Students are referred to the program handbook and/or Program Chair for guidance on additional and/or
stricter policies.
PART VI - ACADEMIC AFFAIRS
Academic Honesty and Integrity
All students are expected to conform to the accepted standards of academic honesty. Any clear violations of these
standards, such as cheating, violating copyright laws, or plagiarism are to be processed promptly, firmly,
privately, and fairly by the instructor and may result in sanctions up to and including dismissal from the
University. The instructor will promptly notify the University (Dean, Chair, or the appropriate academic official)
of the discovery of the incident. All instances are cumulative, permanently recorded, and tracked across a
student’s tenure at all CTU campuses. The final determination of academic dishonesty will be decided by the
appropriate academic official for the particular program or campus.
First-time violations may result in an “F” being assigned for the assignment in which the violation occurred and
the placement of a letter in the student’s file. The student will be notified by the appropriate University official
and required to review the academic honesty policy and Honor Code and affirm the CTU Honor Statement.
A second violation may result in an “F” being assigned for the course in which the violation occurred. A third
violation of academic honesty may lead to dismissal from the University.
The student may appeal any decision to the appropriate Appeals Board. The Appeals Board will render a final
decision after appropriate investigation, which may include factors such as prior academic honesty violations,
previous correspondence and warnings, and academic history. Decisions from the Appeals Board may have
stipulations attached to outcomes.
Cheating
Cheating shall be defined as:
• copying to any extent the work of another;
• intentionally assisting another student during an examination;
• having unauthorized access to material related to an examination during the examination;
• possessing or having access to unauthorized copies of an examination;
• departing from any stated examination conditions.
Plagiarism
The New International Dictionary of the English Language, (Funk & Wagnalls, c2000, p. 965) defines
Plagiarize as “to appropriate and pass off as one’s own (the writings, ideas, etc., of another)”.
Plagiarism involves:
• submitting another person’s work as one’s own;
• submitting work from any source that is not properly acknowledged by footnote, bibliography, or
reference within a paper;
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•
•
•
•
•
•
submitting work pieced together from phrases and/or sentences from various sources without
acknowledgment;
submitting work with another person’s phrase(s) rearranged without acknowledgement;
submitting work that uses any phrase, sentence, or stylistic mannerism without acknowledgment;
omitting quotation marks from any directly quoted material;
failure to use ellipsis (…) to indicate omission of one or more words;
any other actions deemed to be plagiarism by the faculty.
Originality Policy
We at Colorado Technical University (CTU) value integrity, honesty, and originality. In order to uphold these
values in the classroom, CTU utilizes the TurnitIn® Originality Verification Tool. This tool assists faculty,
students, & staff by ensuring that all student work adheres to the University’s Academic Integrity policy.
Students are encouraged to utilize this tool prior to their official submission to ensure that the work they are
producing is in fact their own. While the TurnitIn® Originality Verification Tool does not detect plagiarism, it
does assist in the investigation and verification of overall integrity of the material provided by the student.
The University places emphasis on the following originality guidelines:
1. Students are expected to produce work that displays proper use of the most up-to-date version of APA.
This includes, but is not limited to, the use of in-text citations, quotation marks, and references to ensure
proper acknowledgment is given to any external source(s) used in the creation of academic material.
2. Since academic integrity concerns come in many forms (i.e. plagiarism, cheating, purchasing of work,
lack of original content, etc.), a specific similarity percentage (%) rendered by the TurnitIn® tool does not
necessarily result in the same outcomes for all content. Each student assignment should be thoroughly
reviewed no matter the score provided by TurnitIn® in order for the faculty to determine the most
appropriate action (see Academic Integrity Policy).
Note: Exclusive use of the similarity score % as criteria for identifying possible violations of academic
integrity is prohibited. All students are to be assessed based on the content and contextual use of sources.
Repurposing and Re-use of Student Work Policy
At Colorado Technical University, students are given the opportunity to re-use and/or repurpose work that was
previously submitted to past courses. It is important for every student to understand the difference between the
two and recognize their responsibility as a student.
Re-use: Students who are retaking the same course may use previously submitted work in its entirety without
penalty. As with every task, students must uphold academic integrity, therefore they can only re-use work
that is original to them (see Academic Integrity and Originality Policies).
Repurposing: Students have the opportunity to use previously submitted ideas as a foundation for future
courses. No more than 50% of a paper, excluding references, may be repurposed from another Colorado
Technical University class. As with every task, students must uphold academic integrity, therefore students
must still follow the guidelines for remaining academically honest (see Academic Integrity and Originality
Policies). Exceptions to the 50% may be made when a student is building a body of work at the discretion of
the faculty member.
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Student Responsibility
1. It is a student’s responsibility to prove that the work that is being repurposed or re-used is his/her own by
labeling any repurposed or re-used work with the following verbiage:
Re-use: “This task was originally submitted during the [previous session] in [previous course & section]
with [previous instructor name].”
Repurposed: “This task contains portions of material that were originally submitted during the [previous
session] in [previous course & section] with [previous instructor name].”
•
If an instructor is not made aware of work being repurposed or re-used, an instructor will treat the
assignment as a plagiarized task and reserves the right to post an F grade and submit a task for review
to administration until proof of originality is provided.
2. An instructor is under no obligation to consider the grade that was originally received in a previous course
on repurposed or re-used work. Therefore, there is no guarantee the same grade will be awarded since
each instructor has different grading styles.
•
If a student is awarded a lower grade for repurposed or re-used work, this is not considered grounds
for a grade appeal.
3. Students are expected to participate fully in every course, therefore if there are multiple assignments
being re-used, students should avoid submitting tasks all at once and should keep pace with assignment
due dates.
•
In order to update attendance, students must complete a Knowledge Check or submit an assignment
to the Discussion Board, Submitted Assignments, or Small Groups areas.
•
With each new session it is possible for the curriculum of a course to change. Therefore, students who
choose to utilize the re-use policy are responsible for updating their assignments as a result of those
changes.
•
Instructors are under no obligation to allow students to resubmit re-used work in order to make
corrections if the work does not meet the requirements of the new session.
Academic Program Change
Students attending a ground campus
To explore the option of changing your degree program, or request a change to your degree program, please
contact your academic or admission advisor on campus.
Students attending the Virtual Campus
To request a program change, or determine eligibility, please contact The Prior Learning Assessment (PLA)
Department at (866) 813-1836. When prompted, select ‘schedule or program changes’ as your option. You can
also e-mail [email protected].
Note: To change a program prior to starting classes, please continue to work with your Admissions Advisor.
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Program changes are processed once per student quarter. The process is finalized during break week (allowing
time for Satisfactory Academic Progress to run once grades post). Students on probation status may not request to
change their program. Program change requests should be submitted in the second session of the quarter. For
questions on your academic status, please contact Student Advising. Students requesting a program change may
be subject to completing a new Enrollment Agreement and new disclosure form. Please be aware that Financial
Aid may be impacted as well.
Attendance Policy
The University recognizes that regular attendance has a positive impact on a student’s success in his or her degree
program of study. Students are expected to be in class for all regularly scheduled class periods and to report to
class on time. The University posts attendance for each course every week to support academic success and
properly administer financial aid. Absences of five days or more are correlated with increased risk of not finishing
a course.
Academic participation includes attending scheduled classes and labs, engaging in the online environment,
reading materials, working problems, using the library and other resources, viewing videos, and other
academically related activities supporting learning as well as personal and professional developmental activities.
The nature of the learning environment and the special needs of adult students require a revised definition of
“present” if one of the following conditions applies:
•
•
The student is physically in the classroom or lab.
The student has participated in the learning environment including submitting an assignment, taken a
knowledge check, or participated in a graded online discussion board.
Attendance for the doctoral symposia is defined as 100% attendance on each day throughout the facilitation. The
only exception is for extreme cases or medical emergency.
Exceptions:
In an extreme case a student must submit in writing a request to the Vice Provost or designee to be
excused from a portion of their symposium. The Vice Provost or designee must approve and forward to
the appropriate department for recording. The excused absence CANNOT exceed 25% of the entire
symposium. If the absence is over 25% of the entire symposium, the symposium will not count as one of
the five required symposia.
Medical Cases:
In the case of a medical emergency that prevents the student from participating in the entire symposium,
the student can be excused up to 50% of the symposia by the Vice Provost or designee. If the absence is
over 50% of the entire symposium, the symposium will not count as one of the five required symposia.
Students should note that Healthcare programs may have more rigorous attendance requirements. Specific
requirements can be found in the appropriate Health Sciences programmatic handbook.
New Student Orientation Program
Prior to their first session at the university, new students receive a robust orientation. Students enrolled in online
delivery can access the orientation up to two weeks prior to the start of the session. Students attending a ground
campus should check with their advisor for orientation dates and resources available at the campus. The
orientation includes meeting their student success coach, live chat sessions with university leaders and
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departments, opportunities to connect with peers, and the use of Intellipath and the My Unique Student
Experience (M.U.S.E.) interactive resources. These components allow new students the ability to benefit from the
university’s support systems and to learn about CTU, while identifying academic strengths and areas for
development that they can use to cultivate a plan for academic success. The new student orientation program, in
combination with the university add/drop policy, provides new students with the resources to prepare for the
rigors of their collegiate endeavors.
Academic Engagement and Participation
Students who are actively engaged and participate more in their courses generally also learn more. CTU designs
its courses based on Carnegie units for a typical student load of 30 hours in a term of academic participation per
credit hour of the course. For example, the University designs each 4-credit course so that the typical student will
engage in 120 hours of academic activities. In an eleven-week, four quarter-credit course, the University expects
the typical student to be engaged academically approximately 11 hours per week. In a four quarter-credit course
taken in a five-and-one-half week session, the typical student is to be academically engaged approximately 22
hours per week. Some students may need to spend less time to achieve the course objectives and some may
require more time. Academic engagement includes attending scheduled classes and labs, participating in the
online environment, reading materials, solving problems, using the library and other resources, viewing videos,
and other academically-related activities, including personal and professional development, that support learning.
Academic Year
The University defines the academic year as a period of time in which a full-time student is expected to complete
three quarters of instructional time. A full-time undergraduate student is expected to complete at least 36 credits
within the academic year and a full-time graduate student is expected to complete at least 24 credits within the
academic year. Colorado Technical University’s academic calendar operates on the quarter system with each
quarter consisting of 11 weeks. The associate degree length is equivalent to a two year program and the bachelor
length is equivalent to a four year program. A detailed academic calendar is included as an addendum to this
catalog.
Add/ Drop Policy
The add/drop scheduling period is held during the first week of a student's session. Students desiring to drop or
add a course within this period need to contact their Academic Advisor/Prior Learning Assessment Team for
guidance in making this schedule change. Any schedule changes may extend the length of a program of study.
Administrative (Automatic) Withdrawals
Students attending CTU’s Virtual Campus please refer to the Online University Withdrawal section of this catalog
for information regarding Administrative Withdrawals. Attendance for students’ taking courses at the physical
campuses will be reviewed at the end of each week to determine whether a student is officially attending.
•
•
•
•
Students who do not participate within the first two weeks of a course at a physical campus will be
administratively withdrawn from the University.
Students in 11 week course(s) only: students who have not posted attendance for three consecutive weeks will
be administratively withdrawn from the University.
Students in 5.5 week course(s) only: students who are not posted as present for 15 consecutive calendar days
will be administratively withdrawn from the University.
Students in 11 and 5.5 week courses in the same term who have not posted attendance for three consecutive
weeks will be administratively withdrawn from the University.
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Specific withdrawal requirements for Healthcare programs can be found in the Health Science Program
Handbook.
Course Load
The normal academic load for a full-time student varies by academic level:
Doctorate: 7 or more quarter credit hours per quarter is full – time, 2 to 6 quarter credit hours per quarter is halftime
Master’s: 4 quarter credit hours per session, 8 or more quarter credit hours per quarter
Undergraduate: 12 or more quarter credit hours per quarter
For students enrolled in degree programs through CTU’s Virtual Campus, no more than one course in master’s
degree programs or two courses in undergraduate degree programs may be taken in any session as this constitutes
a course overload. Exceptions to this may be made on a case- by-case basis by an appropriate academic official.
Course Numbering System
Undergraduate preparatory courses are numbered 0 – 99 and do not count toward graduation.
Undergraduate credit courses are numbered 100 – 499.
Master’s foundation courses are numbered 500 – 599.
Master’s credit courses are numbered 600 – 699.
Doctorate credit courses are numbered 700 – 899.
Preparatory Courses (000-099 Level)
For students starting an undergraduate program at a physical campus prior to April, 2013 Colorado Technical
University offered additional courses in math and English for those students who need assistance in developing
their skills in these particular areas. Preparatory courses were offered at a reduced charge, and are included on the
student’s transcript. Preparatory courses are not counted as credits toward the fulfillment of degree requirements,
nor are these courses included in CGPA Requirements or Rate of Progress calculations for Satisfactory Academic
Progress (SAP). However preparatory courses will be included in the calculation towards the Maximum Time in
Which to Complete.
Course Delivery Methods
At Colorado Technical University students who are enrolled through a ground campus may have the option of
taking courses in three modalities, or delivery methods. The options available are: face-to-face, blended and fully
online, and are further defined below. Please note that not all courses will be available in all delivery methods
each session. Check with your student or academic advisor regarding course availability.
1. Face-to-Face: A course taught in the face-to-face delivery method meets 100% in the classroom.
Students in a face-to-face course will be required to attend classes at a specified time at the campus where
the course is being taught. All attendance is recorded by the instructor, and assignments are turned in
directly to the instructor, as well. This is the traditional, classroom-based course modality.
2. Blended: Blended courses combine the face-to-face and online delivery methods. Students in a blended
course will be required to attend classes at a specified time at the campus where the course is being
taught. Students will also be required to participate in the course via CTU’s student portal and online
classroom by interacting with other students and the instructor via Discussion Boards. It may also be
required that students submit individual assignments through the online classroom.
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3. Fully Online: A fully online course is delivered 100% online via CTU’s Virtual Campus. Students in a
fully online course should expect to interact with their classmates and instructor virtually through
Discussion Boards, Live Chats and email. A fully online course never meets face-to-face.
Virtual Campus and Fully Online Courses:
All students who are enrolled through one of CTU’s ground campuses should expect to take a portion of their
classes through the Virtual Campus. Virtual Campus resources and tools are offered, including an online Virtual
Campus open house/orientation, and support contacts throughout the university.
Students wishing to take a CTU fully online course should be aware:
• Attendance in a fully online course is automatically recorded and tracked by the Virtual Campus system.
A student’s attendance will only be recorded and updated when that student completes one of the
following activities:
o Creating a new Discussion Board or replying to an already created Discussion Board within their
classroom.
o Submitting an individual project/assignment.
o Completing and submitting a Knowledge Check. Not all courses use Knowledge Checks and
students should not rely on completing these to update their attendance.
• Students in a fully online course are held to the standards and policies that govern fully online courses.
• All assignments in a fully online course must be submitted via the Virtual Classroom.
• Most fully online courses are 5.5 weeks in duration.
• Not all fully online courses are available in all sessions.
Definition of a Credit Hour
CTU awards quarter credit hours to reflect the successful completion of pre-determined course learning objectives
and requirements. A quarter credit hour represents an institutionally established equivalency of work or learning
corresponding to intended learning outcomes and verified by evidence of student achievement. CTU has
established equivalencies that reasonably approximate expected learning outcomes resulting from the following
time commitments:
(1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work
each week for approximately 11 weeks, or the equivalent amount of work over a different amount of time; for
example, 5.5 week classes require approximately twice the work on a weekly basis.
(2) At least an equivalent amount of work required in paragraph (1) of this definition for other academic activities
as established by the institution including laboratory work, internships, practica, studio work, and other
academic work leading to the award of credit hours.
Directed Study Courses
Students may be permitted to complete coursework through Directed Study, monitored by a faculty member. No
more than 6 students can be registered for a Directed Study course at a physical campus as it will then constitute a
regular class. No more than 4 students can be registered for a Directed Study course through the Virtual Campus.
For physical campus courses: such permission will be granted only when there is no possibility for completing the
regular coursework within a reasonable period of time under the regular class schedule. Special course completion
arrangements require pre-approval by the academic program administrator and must be documented in writing.
For the Virtual Campus courses: these will be converted to a Directed Study for courses that have 4 students or
fewer registered. All pre-requisites for the regular course must be met. Tuition for a course completed in this
manner is charged at the current rate for regular courses. Grades are earned in the same manner as traditional
Page 40
courses. The standard course codes are used; timing, assignments, and all course materials and syllabi are
consistent. There is no notation of the special arrangement on the student’s transcript. Directed study cannot be
used in lieu of a Leave of Absence.
Enrollment Period Definition
Colorado Technical University follows the 11-week quarter system. Each quarter consists of two sessions of 5-1/2
weeks each. In each 11-week quarter, sessions are identified as Session A and Session B. If a student begins his or
her degree program at the beginning of a Session A, he or she will have their academic quarter identified as that
found on the Academic Calendar. Students who begin their degree program at the beginning of Session B will
have their 11-week academic quarter defined as the 5-1/2 weeks of Session B and the subsequent 5-1/2 weeks of
Session A. To illustrate this, a Session A student's quarter is defined below, followed by a Session B student's
quarter:
Quarter definition for student who starts degree program in Session A:
Session A
5 1/2 weeks
11-Week Quarter (Session C)
Session B
5 1/2 weeks
Quarter definition for student who starts degree program in Session B:
Session B
5 1/2 weeks
11-Week Quarter (Session D)
Session A
5 1/2 weeks
Grade Level Classification
Earned undergraduate credit hours
Freshman
0-35
Sophomore
36-71
Junior
72-107
Senior
108+
Earned graduate credit hours:
1st year
0-24
2nd year
25+
Grade Point Average (GPA)
The grade point average is computed for each academic level using course grade points. The grade points earned
for each course are computed by multiplying the course's credit hours by the grade point of the final grade
received. The quarterly GPA is computed by dividing the sum of the grade points earned in all courses taken
during the quarter by the total number of credit hours attempted during the quarter. The Cumulative Grade Point
Average (CGPA) is calculated by dividing the total earned quality points by the total credits attempted.
Grading System
Grade reports are available to students via the Virtual Campus, Mycampus portal, or the Registrar’s Office at the
completion of each term/session. Grades are based on the quality of work as indicated on the course syllabus.
Earned quality points are calculated for each course by multiplying the grade point value for the grade received
for the course multiplied by the credit hour value of the course. For example, a 4.0 credit course with a grade of
B would earn 12.0 quality points (credit value of course (4) times grade point value of B (3)). The Cumulative
Grade Point Average (CGPA) is calculated by dividing the total earned quality points by the total attempted
credits. The following pages provide an illustration of letter grades, description, percentage points, meaning and
quality points.
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Undergraduate Grade Scale
Letter
Grade
A
AB+
B
BC+
C
CD+
D
F
P
WP
Description
Excellent
Good
Fair
Poor
Unsatisfactory
Passing
LOA
Pass
PD
Developmental
Fail
FD
Developmental
I
Incomplete
INC*
Incomplete
W
Withdraw
PR
Proficiency
TC
Transfer
AU
Audit
IP
In Progress
**
Repeat
INC* - administrative use only
Percentage
94 – 100
90-93
86 – 89
83 – 85
80 - 82
76 – 79
73-75
70-72
65 – 69
60 – 64
0 – 59
A/R
-
Included
Included in
in
Credits
Credits
Attempted
Earned
Included in
CGPA
Grade Points
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
No
Yes
Yes
Yes
Yes
No
No
4.0
3.7
3.3
3.0
2.7
2.3
2.0
1.7
1.3
1.0
0.0
NA
NA
60-100
No
No
No
NA
0-59
No
No
No
NA
-
No
No
No
Yes
Yes
No
No
No
Yes
Yes
Yes
Yes
Yes
No
No
Yes
No
No
No
No
No
No
No
No
NA
N/A
NA
NA
NA
NA
NA
NA
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Graduate Grade Scale
Letter
Grade
Description
A
Excellent
AB+
B
Good
BC+
Fair
C
F
Unsatisfactory
WP
LOA
I
Incomplete
INC*
Incomplete
W
Withdraw
TC
Transfer
AU
Audit
IP
In Progress
**
Repeat
Percentage
94 - 100
90 - 93
86 - 89
83 - 85
80 - 82
76 - 79
73 - 75
0 - 72
-
Included Included in
in Credits Credits
Earned
Attempted
Included in
CGPA
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
Yes
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
No
No
Yes
Yes
No
No
No
No
No
No
No
No
Included in
Description Percentage Credits
Earned
A
94 - 100
Excellent
Yes
A90 - 93
B+
86 - 89
B
Good
83 - 85
Yes
B80 - 82
F
Failing
0 - 79
No
WP
LOA
No
I
Incomplete
No
INC*
Incomplete
No
P
Passing
Yes
NP
Non-Passing
No
W
Withdraw
No
AU
Audit
No
TC
Transfer
Yes
IP
In Progress
Yes
Included in
Credits
Attempted
Grade Points
4.0
3.7
3.3
3.0
2.7
2.3
2.0
0.0
NA
NA
NA
NA
NA
NA
NA
NA
Doctorate Grade Scale
Letter
Grade
Included in
CGPA
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
Grade Points
4.0
3.7
3.3
3.0
2.7
0.0
NA
NA
NA
NA
NA
NA
NA
NA
NA
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Application of Grades and Credits
The charts above describe the impact of each grade on a student’s academic progress. For calculating rate of
academic progress, grades of F (unsatisfactory), W (withdraw), and I (incomplete) are counted as hours attempted
but are not counted as hours successfully completed.
The student must repeat any required course in which the student receives a grade of F or W. A grade of W is not
replaced when a student repeats the course, but remains part of the student's permanent record. If the course is no
longer offered a substitute course may be used subject to approval from a Program Chair. In the case of a repeated
course, the better of the two grades is calculated into the CGPA. The lower grade will be replaced by a double
asterisk (**) indicating that a higher grade has been earned for a separate attempt at the course. If the same grade
is obtained when a course is repeated, only the first attempt and corresponding grade will be calculated into the
CGPA. Both original and repeated credits will be counted as attempted credits in rate of progress calculations.
Students who repeat courses are encouraged to consult their Academic Advisor/Student Advising Team on
how repeated courses may adversely affect their Satisfactory Academic Progress. Students should also contact the
Financial Aid Department regarding repeated courses that have extended the length of a degree program and may
have resulted in additional charges. Students are financially responsible for attempted courses.
Undergraduate students will be allowed to repeat courses in which they received a grade of D or below and
master’s students will be allowed to repeat courses in which they received a grade of C or below.
Re-taking a Failed Course
A student who receives a failing grade (F/NP) in a required course must repeat the course and receive a passing
grade or receive transfer credit for the course in order to graduate. Students are allowed to re-take any course a
maximum numbers of times before being withdrawn from their program. At CTU the maximum number is 3
repeats for a total of 4 attempts at the undergraduate level, and 2 repeats for a total of 3 attempts at the graduate
level. A course for which an “F” is awarded is included in the term GPA and CGPA. When the student repeats the
course with a passing grade or receives transfer credit, the CGPA will be adjusted accordingly using the highest
grade. The failure will remain on the transcript. Students should note that Healthcare programs may have more
rigorous academic requirements. Students should contact their Academic Advisor or Program Chair for specific
program requirements regarding retakes and failed courses.
Re-taking a Passed Course
A student receiving a passing grade* who wishes to repeat a course to receive a higher grade is allowed to re-take
the course one time. Students will be ineligible for Title IV funding for additional attempts beyond the first retake.
*Students in the Health Science programs must obtain a C+ (76%) or higher in science, algebra, and core Health
Science courses in order to pass the course. Health Science students may retake the course one time. Failure to
receive a passing grade (C+ or better) on the second attempt will result in program dismissal. Students should see
the Program Handbook or Program Director for more information regarding program progression.
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Graduation Requirements
In order to graduate students must:
•
•
•
•
•
Have earned a minimum of a 2.0 CGPA for undergraduate degree programs, 3.0 for graduate degree
programs, or 3.3 CGPA for doctorate programs
Doctoral students must complete all deliverables
Have successfully completed all required credits within the maximum allowable time frame in which to
complete the degree program
Be enrolled at the time of graduation
Meet the residency requirement
1. Complete 25% of the total credit hours for undergraduate degree programs.
2. Complete 50% of the total credit hours for graduate degree programs. Doctoral programs are not included
with these credit requirements. Check with the CTU Graduate Programs for credit requirements.
3. All CTU doctoral requirements must be completed in residence at the University. Check with the CTU
Graduate Programs for exceptions.
Students are encouraged to contact their Academic/Student Advisor at least two quarters prior to scheduled
graduation to ensure that all graduation requirements will be met.
Students must be current on all financial obligations in order to receive their final transcript.
Honors
Honor
Highest Honors
Honors
Undergraduate Graduation Honors for Associate’s degrees
The following honors are awarded upon graduation in an associate’s degree program.
Cumulative Grade Point Average
3.75-4.00
3.50-3.74
Undergraduate Graduation Honors for Bachelor’s degrees
The following honors are awarded upon graduation in a bachelor’s degree program.
Honor
Summa Cum Laude
3.9 to 4.0
Magna Cum Laude
3.75 to 3.89
Cum Laude
3.5 to 3.74
Diploma Programs
The following honors are awarded upon graduation in a Diploma program.
Honor
Highest Honors
3.75 to 4.0
Honors
3.5 to 3.74
Undergraduate
Full time, undergraduate students who attain a grade point average of 4.0 for the quarter are eligible for the
President’s/Chancellor's List. Full time, undergraduate students who attain a grade point average of 3.5 to 3.99
with no grade lower than a “C” are eligible for the Dean's List.
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Graduate Honors
Although students that demonstrate academic work at an exceptional level are honored at the undergraduate level,
exceptional scholastic achievement is expected at the graduate level. The maintenance of high scholastic
standards ensures that Colorado Technical University graduate students have a mastery of the subject matter
contained in the graduate program.
Incomplete Policy *
An incomplete (I) grade is a temporary extension, granted for extenuating circumstances that are beyond a
student’s control and are not reasonably foreseeable.
These circumstances include, but are not limited to the following:
• Medical
• Family Emergency
• Jury Duty
• Military Obligations
• Other unforeseeable circumstances that will be evaluated by the instructor during the initial request for an
incomplete.
In order to qualify for an incomplete, a student must adhere to all of the following requirements:
1. An incomplete will only be granted if there has been established communication with the instructor
prior to requesting the incomplete (e.g. communication about the extenuating circumstances that will
impact a student’s ability to submit assignments on time).
2. For students attending online courses, if approved, a student can complete no more than three (3)
assignments during the time of an incomplete for each week of the extension. This aligns with the
guidelines that CTU has placed as the maximum number of assignments given to a student within a
one week period. All other tasks that have not been completed in accordance with an instructor’s late
policy during the timeframe of the regular session will receive zero grades.
•
•
Online 5 ½ week course: 3 assignments
Online 11 week course: 6 assignments
For students attending a physical campus, a student must have achieved a passing grade in the course that they are
requesting the incomplete for. It does not matter how many assignments have been submitted; however, a student
must be passing at the time of the request.
3. Students must request the incomplete via email from his/her assigned instructor no later than 12pm
(noon) CST on the last day of the session. Students will be notified via email by the instructor
regarding the decision of the incomplete. Not all requests for an incomplete will be granted. The
instructor has the discretion to approve or deny the request if a student fails to meet any of the
requirements and/or is in conflict with the instructor’s discretion of the late policy.
4. If the incomplete is approved, the student’s course will be opened for a time period specific to the
type of course they are enrolled in.
• 5 ½ week course: 7 day extension
• 11 week course: 14 day extension
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5. No work will be accepted beyond the timeframe of the incomplete period and a zero grade will be
assigned to any coursework that is not completed by the incomplete deadline.
6. If the incomplete is approved, once an assignment has been submitted, the instructor is under no
obligation to grade a task unless a follow up communication has been sent via email to make the
instructor aware of the submission.
*If the incomplete is approved, the instructor will complete the required documentation and submit it to
Administration no later than 11:59pm CST on the last day of the session.
**The Vice Provost, Director of Education, or Vice President of Academic Affairs can make an exception to the
policy under extraordinary circumstances.
An INC grade is an administrative use only indicator to notate an incomplete that is outside of the institution’s
incomplete policy. It is for the purpose of natural disasters and other situations approved by the institution.
Grade Appeal Procedure
Colorado Technical University strives to ensure that academic evaluation is objective, fair and professionally
performed. Assessment of a student’s performance is one of the primary responsibilities of a faculty member and
is solely his/her responsibility. It is essential that academic standards and the integrity of programs and degrees of
the institution be the professional judgment of faculty. It is the responsibility of the instructor to explain and
interpret the grading system to students. Grades should be determined within accepted University standards.
Guidelines for grading should be distributed at the beginning of each course.
If a student’s course grade, or grades for select assignments within a course, have been assigned in error or
capriciously (i.e., graded on something other than performance in the course, graded to more exacting standards
than other students in the course, or graded outside of stated criteria distributed in the course) a student may take
the following steps to seek resolution:
•
•
•
Confer with the instructor. It is important to fully understand how the grade was determined. The student
has an obligation to state the reason(s) why the grade is unjust.
If a student cannot contact the instructor, the student should contact the appropriate academic official in
an attempt to come to a resolution. This process should be done immediately after the grade has been
posted.
If the above does not resolve the appeal to the satisfaction of the student, the student can then elect to
submit a petition in writing to the Grade Appeals Committee /Academic Services at their respective
campus or division. This appeal needs to be submitted within the subsequent term.
The petition must include evidence demonstrating how the grade was given incorrectly or was given capriciously.
The Grade Appeals Committee/Academic Services will then review the petition, confer with the instructor and
review any additional evidence that warrants consideration. After reviewing the petition the Grade Appeals
Committee/Academic Services will make one of the following recommendations:
•
•
There is not a valid reason for the appeal, and the grade stands as assigned.
If it is determined there is evidence the grade was assigned incorrectly or capriciously, the assignment(s)
in question will be re-examined by another qualified faculty member.
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A grade appeal may result in one of three decisions:
•
•
•
The grade remains the same;
the grade is raised; or
the grade is lowered.
Please note that grades assigned after an appeal will not be changed back to the original grade, as it compromises
the academic integrity of the University. Any late penalties assessed (or other grading policies not met) in
awarding the original grade will continue to be applied during the review. Grades assigned as a result of the grade
appeal process are final and may not be appealed again. Appeals will not be considered until final course grades
are posted.
Late Assignments
At Colorado Technical University (CTU) the acceptance of late work is at the discretion of the individual faculty
member for their individual course. This policy is intended to promote communication between faculty members
and students. We encourage students to work with their instructors to meet the course requirements while
balancing their professional and personal obligations.
An instructor may request that late work be submitted within a certain timeframe or by a specific date. However,
no late work will be accepted beyond the timeframe of the course end date unless an incomplete has been granted
by the instructor. Instructors may request that a student provide documentation to support the need for an
extension of the timeframe for submitting work. If so, this will be outlined within the instructor’s course
expectations of late work.
Grading Expectations
1. If an instructor allows a student to submit an assignment past the required due date outlined in the course
task list, they can apply a late penalty up to 25%. Other point deductions may still apply based on the
task requirements; however, the % deducted for late penalty must be based off of the total points for the
assignment prior to additional deductions.
2. All late work will be graded within seven (7) days of a student’s submission or prior to the end of session
grading deadline for the class, whichever is earlier.
3. Discussion Boards: If an instructor accepts a discussion board late, the student may only earn credit for
the main post. No peer responses will be accepted later than the Sunday deadline.
Student Responsibility
1. Not every instructor will have the same course expectations for late work; therefore, it is the
responsibility of the student to familiarize themselves with each instructor’s late work expectation.
2. A student is expected to establish documented communication via email regarding the circumstances that
lead to an assignment(s) not being submitted on time. The communication should outline any
arrangements that are made if the instructor agrees to accept the work.
•
Once a late assignment has been submitted to the course, the instructor is under no obligation to grade
the work unless a follow up communication has been sent via email to make the instructor aware.
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•
If an instructor denies a student’s request to submit late work, the assignment will not be eligible for
submission during the incomplete period.
All students are expected to adhere to the University attendance standards in accordance with the administrative
withdrawal policy.
Leave of Absence (LOA)
An approved Leave of Absence (LOA) is a temporary interruption in a student’s program of study. LOA refers to
the limited time period during a program when a student is not in attendance. Students enrolled solely through
CTU’s Virtual Campus can submit their request for a Leave of Absence to [email protected].
Students attending a physical campus or students attending a physical campus and taking some courses through
CTU’s Virtual Campus can submit a written request for a Leave of Absence to the appropriate academic official
from their campus.
The following conditions may be considered for an LOA:
1) Family Care (childcare issues, loss of family member or unexpected medical care of family)
2) Jury Duty
3) Medical (including pregnancy)
4) Military Duty
5) Temporary Job Assignment
The following conditions must be met in order for a student to be eligible for an LOA:
The request must be submitted in writing/email prior to the beginning of the leave. The request should include
the date of submission, the effective date, when the student expects to return to school, the reason for the leave of
absence, and supporting documentation (unless the medical condition is evident). Students must submit a request
in writing/email by noon of the 5th day of the start. Requests submitted after noon of the 5th day of the start may
be eligible for a LOA in the next session.
• A student must have completed at least one session at the institution.
• A student must have completed his/her most recent quarter/session and received academic grades
(A-F, P, NP) for at least one class for that quarter/session.
• The effective date of the LOA, after the institution’s approval of the qualified request, will be the date of the
student’s request. The LOA will end on the day prior to the first day of the session/quarter start.
• The request is made prior to the leave of absence. If unforeseen circumstances prevent the student from
providing a prior request, the institution may grant the student’s request if the institution documents its decision
and collects written documentation validating the unforeseen circumstance prior to the student being
administratively withdrawn from the institute.
• Students must resume their academic program at the point in which he/she began the LOA. The student must
return to the exact courses and credit load from the term when the LOA was granted.
• Students will only have the opportunity to utilize 1 quarter of an LOA, in a 12-month period and cannot exceed
180 days.
Failure to return from an approved leave of absence may have an impact on loan repayment, including exhaustion
of some or all of the grace period. The Financial Aid Office will provide an explanation of the possible impact on
loan repayment if an approval for an LOA is issued. Students receiving an LOA may not receive further financial
aid disbursements until returning to active status.
If a student on a leave of absence fails to return from the leave of absence, the official withdrawal date will be the
last day of attendance.
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Military Leave of Absence
Students attending a physical campus or students attending through CTU’s Virtual Campus may submit a written
request for a military leave of absence (LOA). Students may submit the request to the Registrar Office if they
attend a physical campus or through [email protected] if they attend CTU’s Virtual Campus. An
approved military leave may not exceed two years.
The request must be submitted in writing/email prior to the beginning of the leave and include copies of the
military orders. The request must include the date of submission, the effective date, and when the student expects
to return to school. Upon return from a military leave of absence, the student’s previous academic program will be
reinstated with consideration of any curriculum changes.
If the student is a title IV, federal student aid recipient and the requested timeframe is longer than the maximum
180 days allowed in the title IV federal student aid Leave of Absence policy (see details in the LOA section), then
the student will be withdrawn from the school, which may have an impact on federal aid, loan repayment and
exhaustion of the loan grace period. If you have title IV federal student loans, you may be eligible for a military
deferment, however the deferment is not automatic; you or your designee must apply. You may initiate a request
for a deferment by contacting your lender or a member of the HELP team at, 1-888-517-2630. Upon return from
the military leave of absence, the student’s previous academic program will be reinstated with consideration of
any curriculum changes. Students in a LOA status may not receive further financial aid disbursements until
returning to active status. Contact the financial aid office for more information about the impact of a LOA on
financial aid.
Multiple Concentrations
If more than one concentration option exists within a specific degree program, there is potential to earn Multiple
Concentrations if requirements are met. Multiple Concentration options are dependent on program eligibility.
With Multiple Concentrations, the first concentration and its required courses are included in the initial degree
program choice. The required number of credit hours and corresponding tuition costs for additional
concentration(s) vary by program, when eligible. Additionally, it is not permitted to apply academic credit from
courses in an initial concentration within a degree program towards subsequent concentrations. Students must also
notify the University prior to the last quarter before graduation of their intention to pursue an additional
concentration(s).
Please refer to the Degree Program section of the course catalog for the additional courses required to complete
each concentration. If courses between concentrations overlap, students must gain approval to substitute common
courses in order to have distinct content within each concentration selected. Please note that additional
concentration(s) must be within the same discipline of study.
Students Enrolled in the Master’s Advantage™ and Doctoral Advantage programs are not eligible for the
Multiple Concentrations option. Students interested in Multiple Concentration options should contact the
appropriate Dean or Program Chair to determine program eligibility.
Multiple Degrees
Colorado Technical University allows students to earn multiple degrees at a single academic degree level if the
following criteria are met:
1. The second degree program of study is housed under a different degree offering from the first degree
program of study (e.g. Masters of Business Administration to Masters of Science in Management)
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AND
2. The second degree offering program of study contains coursework that differs from the first degree
program of study by at least 25% for undergraduate programs and 50% for graduate programs. If course
substitutions are necessary to meet this requirement, they may be granted by the appropriate academic
authority.
Concurrent enrollment in multiple degrees is not allowed under CTU policy.
Satisfactory Academic Progress (SAP)
All students must maintain satisfactory academic progress in order to remain in attendance at Colorado Technical
University. Additionally, students receiving federal financial aid assistance must meet the satisfactory academic
progress requirements in order to maintain eligibility to receive these funds. Satisfactory academic progress is
determined by measuring the student’s cumulative grade point average (CGPA) and the student’s rate of progress
(ROP) toward completion of the academic program at the end of each quarter. Further information can be found
in the Enrollment Period Definition section of the University Policies. Both the CGPA and ROP standards must
be met in order to be considered as making satisfactory academic progress. These standards are outlined below.
Cumulative Grade Point Average (CGPA) Requirements
Students must meet minimum CGPA requirements at specific points throughout the program in order to be
considered making satisfactory academic progress. These requirements are noted in the tables below. The
CGPA will be reviewed at the end of each grading period after grades have been posted to determine if the
student is meeting the minimum standard. Once the student reaches a new threshold, the minimum CGPA for
that level must be maintained until the next level of review.
Rate of Progress (ROP) Toward Completion Requirements
In addition to the CGPA requirements, a student must maintain the minimum ROP in order to be considered
to be making satisfactory academic progress. The rate of progress percentage is calculated by dividing the
credits earned by the credits attempted. Only those credits required in the students program of study,
including credits that were transferred from other approved institutions, and proficiency credits earned, are
used in the ROP calculation. As with the determination of CGPA, the completion requirements will be
reviewed at the end of each grading period after grades have been posted to determine if the student is
progressing satisfactorily.
Satisfactory Academic Progress Tables
Certificate Programs
Quarter Hours
Credits
ROP
CGPA
0-26
60%
1.5
27+
66.67%
2.0
Bachelor’s Programs
Quarter Hours
Credits
ROP
CGPA
0-30
50%
1.6
31-60
55%
1.75
61-90
60%
1.9
91+
66.67%
2.0
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Associate Programs
Quarter Hours
Credits
ROP
CGPA
0-15
50%
1.6
16-30
55%
1.75
31-45
60%
1.9
46+
66.67%
2.0
Master’s Programs
Quarter Hours
Credits
ROP
CGPA
0-7
50%
3.0
8-15
55%
3.0
16-22
60%
3.0
23+
66.67%
3.0
Doctoral Programs
Quarter Hours
Credits
ROP
CGPA
0-7
66.67%
3.30
8-15
66.67%
3.30
16-22
66.67%
3.30
23+
66.67%
3.30
Maximum Time Frame
A student is not allowed to attempt more than 1.5 times, or 150%, of the number of credits in their program of
study. The requirements for rate of progress are to assure that students are progressing at a rate at which they
will complete their programs within the maximum timeframe.
Warning and Probationary Periods for Students Receiving Financial Aid
At the end of each quarter and after grades have been posted, each student’s CGPA and ROP is reviewed to
determine whether the student is meeting the above requirements.
•
•
A student will be placed on FA (Financial Aid) Warning immediately after the first term in which the
CGPA or the ROP falls below the values specified in the tables above. At the end of the next term, the
student will be removed from FA Warning and returned to SAP Met Status if the minimum standards are
met or exceeded. A student who continues to fall below the specified values will be placed on FA
Probation. The student will be required to successfully appeal in order to maintain eligibility for federal
financial assistance. (see Appeals section below)
A student who successfully appeals and is on FA Probation will be evaluated at the end of the second
term of monitoring. A student who meets or exceeds the minimum standards will be removed from FA
Probation and returned to a SAP Met status. If the minimum CGPA and ROP requirements are not met at
the time of evaluation, the student will be placed on FA Dismissal Status and will be dismissed from
school unless the student is meeting the conditions of their academic plan.
If at any point it can be determined that it is mathematically impossible for a student to meet the minimum
requirements, the student will be dismissed from the school.
Notification of academic dismissal will be in writing. The Code of Conduct Policy section of this catalog
describes other circumstances that could lead to student dismissal for non-academic reasons. A tuition refund
may be due in accordance with the institution’s stated refund policy.
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During the period of FA Warning, a student is considered to be making satisfactory academic progress and
remains eligible for financial aid. A student is also considered to be making satisfactory academic progress
and remains eligible for financial aid during the FA probation period if an appeal is accepted by the
institution.
A student on FA Warning and FA Probation must participate in academic advising as deemed necessary by
the institution as a condition of academic monitoring. A student who fails to comply with these requirements
may be subject to dismissal even though their CGPA or ROP may be above the dismissal levels.
Warning and Probationary Periods for Students Not Receiving Financial Aid
At the end of each quarter and after grades have been posted, each student’s CGPA and ROP is reviewed to
determine whether the student is meeting the above requirements.
•
A student will be placed on Warning immediately after the first term in which the CGPA or the ROP falls
below the values specified in the tables above. At the end of the next term, the student will be removed
from Warning and returned to SAP Met Status if the minimum standards are met or exceeded. A student
who continues to fall below the specified values will be placed on Probation. The student will be required
to successfully appeal in order to remain in attendance at the institution. (see Appeals section below)
•
A student who successfully appeals and is on Probation will be evaluated at the end of the second term of
monitoring. A student who meets or exceeds the minimum standards will be removed from Probation and
returned to a SAP Met status. If the minimum CGPA and ROP requirements are not met at the time of
evaluation, the student will be placed on Dismissal Status and will be dismissed from school.
If at any point it can be determined that it is mathematically impossible for a student to meet the minimum
requirements, the student will be dismissed from the school.
Notification of academic dismissal will be in writing. The Code of Conduct Policy section of this catalog
describes other circumstances that could lead to student dismissal for non-academic reasons. A tuition refund
may be due in accordance with the institution’s stated refund policy.
A student on Warning or Probation must participate in academic advising as deemed necessary by the
institution as a condition of academic monitoring. A student who fails to comply with these requirements may
be subject to dismissal even though their CGPA or ROP may be above the dismissal levels.
Appeal
A student who has been placed on Probation or FA Probation may appeal the determination if special or
mitigating circumstances exist. Any appeal must be in writing and must be submitted to the My SAP Appeals
application via the MyCampus and Virtual Campus portals. Appeals letter must be submitted within 7
calendar days of receiving notification of his/her dismissal. The student must explain what type of
circumstances contributed to the academic problem and what action is being implemented to overcome the
mitigating circumstance in the future. The decision of the Appeals Board is final and may not be further
appealed.
For the appeal of non-academic dismissals, please refer to the grievance policy within this catalog.
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Reinstatement
A student who was previously academically dismissed may apply for reinstatement to the institution by
submitting a written appeal to the Appeals Board. The appeal should be in the form of a letter explaining the
reasons why the student should be readmitted. The decision regarding readmission will be based upon factors
such as grades, attendance, student account balance, conduct, and the student’s commitment to complete the
program. Dismissed students who are readmitted will sign a new Enrollment Agreement; will be charged
tuition consistent with the existing published rate. Students who are interested in applying for federal financial
aid may do so at this time.
How Transfer Credit/Change of Program Affect SAP
Credit that has been transferred into the institution by the student is included in the ROP calculation; however
it has no effect on the grade point average requirement for SAP. Transfer credit is also considered when
computing the maximum timeframe allowed for a program of study. For example, a student transfers from
institution A to institution B. The student is able to transfer 30 credits earned at institution A into a program at
institution B. The program requires 180 credits to graduate. Thus, the maximum timeframe for this student’s
new program at institution B will be one and a half times (150%) x 180 = 270 credits. The 30 transfer hours
will be included in the attempted and earned hours when the maximum timeframe and rate of progress is
being calculated.
When a student elects to change a program at Colorado Technical University the student’s earned credits and
grades will be transferred into the new program as applicable, including transfer credit. Credits earned at the
school in the original program of study that apply to the new program of study will be used when computing
grade point average, rate of progress and maximum timeframe. Transfer credits from another institution that
are applicable to the new program of study will not be calculated in the grade point average but will be
considered as credits attempted and earned in the maximum timeframe and rate of progress calculations. For
example, a student transfers from program A to program B. The student is able to transfer 30 external credits
and 10 credits earned in program A into program B. Program B requires 180 credits to graduate. Thus, the
maximum time frame for this student’s new program will be one and half times (150%) x 180 = 270 credits.
The 30 external transfer hours will be included in the attempted and earned hours when the maximum
timeframe and rate of progress are being calculated. The 10 credits earned in program A will be included in
the grade point average calculation as well as the maximum timeframe and rate of progress calculation.
Standard Period of Non-Enrollment (SPN)
A CTU student electing to take a session off may apply for a Standard Period of Non-Enrollment (SPN) without
formally withdrawing from the University. The student must initiate the request and sign a Confirmation to
Return form prior to the first day of the session that the student will be taking off. Prior to the end of the SPN
period, a student attending a physical campus must register for classes for the subsequent session, or be
automatically withdrawn from the University. Students that are enrolled at CTU’s Virtual Campus must return in
the session following the SPN or be automatically withdrawn. Additionally, a student attending a physical
campus may also elect to take the summer quarter off by following the same process.
Student Conduct
Colorado Technical University fosters an academic community that is committed to the educational and personal
growth of each and every student and therefore, enrollment in CTU obligates students to conduct themselves as
responsible members of the University community. Behavior that discredits the individual or the University, as
generally determined by University rules and regulations, may result in disciplinary action. CTU reserves the right
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to dismiss any student whose conduct is regarded as being in conflict with the best interests of the University or in
violation of its rules and regulations.
Additionally, all students are expected to respect the rights of others and are held responsible for conforming to
the laws of the national, state and local governments, and for conducting themselves in a manner consistent with
the best interests of the University and of the student body. CTU reserves the right to dismiss a student for any of
the following reasons: failure to maintain satisfactory academic progress, failure to pay school fees and/or tuition
by applicable deadlines, posing a danger to the health or welfare of students or other members of the CTU
community, or failure to comply with the policies and procedures of CTU.
Any unpaid balance for tuition, fees and supplies becomes due and payable immediately upon a student’s
dismissal from the school. The institution will also determine if any Title IV funds need to be returned (see
Financial Information Section of this catalog).
Examples of behavior patterns that are not in harmony with the educational goals of the University include the
following:
1. Academic or administrative dishonesty, such as cheating, plagiarizing, or knowingly furnishing false
information to the University;
2. Forgery, alteration, misuse, or mutilation of University documents, records, identifications, educational
material, and/or University property;
3. Obstruction or disruption of teaching, research, administration, disciplinary procedures, or any other
authorized activities on University premises;
4. Physical or verbal abuse of any University official as well as conduct which threatens or endangers the health
or safety of any such person;
5. Theft of or damage to property of the University or using, or attempting to use, University property in a
manner inconsistent with its designed purpose;
6. Unauthorized entry to, use of, or occupation of University facilities and resources;
7. Intentional and unauthorized interference with right of access to University facilities, freedom of movement
or speech of any person on campus;
8. Disorderly, lewd, unwelcome sexual advances, unwanted requests for favors of a sexual nature, physical or
verbal conduct of a sexual nature, and indecent or obscene conduct or expression;
9. Unlawful possession, use, or distribution of illicit drugs and alcohol on campus or during any student
activities;
10. Violation of a federal, state, or local ordinance including, but not limited to, those covering alcoholic
beverages, narcotics, dangerous drugs, gambling, weapons, sex offenses, or arson;
11. Rioting or aiding, abetting, encouraging, or participating in a riot or inciting a riot;
12. Failure to comply with the verbal or written directions of any University officials acting in the performance of
their duties and in the scope of their employment;
13. Aiding, abetting, or inciting others in committing any act of misconduct set forth in any of these behavior
patterns;
14. Conviction of a crime which is of a serious nature. Upon filing of charges in criminal court involving an
offense that is of a serious nature and when it is administratively determined that the continued presence of
the student would constitute a threat or danger to the University community, such student may be temporarily
suspended pending disposition of the charges in criminal court;
15. Proven plagiarism or falsification of authenticity is a serious matter of significant ethical and legal concern;
(Students are informed that if it is ever proven that there was significant misrepresentation or misattribution of
material presented, any degrees or credit awarded by the University based on the material will be revoked.)
16. Lack of academic achievement and/or suspension;
17. Unauthorized solicitation of students, faculty or staff on campus or online for any product or service;
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18. Other behavior or actions that might constitute a threat to the University Community (i.e., weapons
possession, alcohol or drug abuse, etc.) as determined by appropriate university authorities.
19. Breach of information security policies (including but not limited to using another’s password or sharing
his/her password) at an internship/externship will cause the student to fail the internship/externship and may
be dismissed from their program.
20. All information (including but not limited to patient or other proprietary information) gained from clinical
sites or other internship sites is deemed to be confidential. Sharing of this information in any form (repeating
to another individual, posting on social media sites, etc.) is a breach of confidentiality and unprofessional
conduct and will result in immediate dismissal from the University.
Withdrawal from the University/Course
Physical Campus Course Withdrawal
Students that choose to withdraw verbally or in writing, the refund and grade policy shown in the following table
will be used.
5-1/2
Week
Course
11 Week
Course
Week 1
Weeks 2 - 4
Weeks 5 - End
$100 flat fee
Refer to the Tuition & Fees
Insert at your campus
Course
registration
deleted
Grade of “W” awarded
Week 1
Week 2
$100 flat fee
Course
registration
deleted
Weeks 3 - 8
Weeks 9 - 11
Note 1: For students receiving Federal Financial Aid, refunds will be calculated according to federal policy.
Note 2: These policies also apply to hybrid courses, as well as virtual courses administered by CTU.
Note 3: Students with a Last Date of Attendance (LDA) that falls after week 4 of a 5-1/2 week session or after
week 8 of an 11-week session will not be withdrawn and will receive the grade earned in the course.
Physical Campus University Withdrawal
Students intending to withdraw from the University must submit a verbal or written notice to a University official.
A documented notification serves as an official withdrawal and will be processed in a timely manner. The
withdrawal date used to determine when the student is no longer enrolled at Colorado Technical University is:
The date the student submitted an official withdrawal notice to a University official and ceased to attend classes.
A student who submits a withdrawal notice but who continues to attend classes or other school activities will not
be considered to have officially withdrawn from the University.
If a student does not complete the official withdrawal process, the school will determine the student’s withdrawal
date based upon federal regulation and institutional records.
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Please note that the above policy may result in a reduction in school charges that is less than the amount of the
Title IV financial aid that must be returned. Therefore, the student may have an outstanding balance due the
school that is greater than that which was owed prior to the withdrawal.
Online Course Withdrawal
The course withdrawal procedure for students enrolled through Colorado Technical University’s Virtual Campus
is a function that can only be carried out in a student’s current session. A request to withdraw from a course that
is made after add/drop week and before the fifth week of class will receive a “W.” Students can withdraw from
either some but not all of their courses. Once all of the information has been documented and reviewed the
Registrar’s Office will assign the W grades and Prior Learning Assessment Department will adjust the schedule.
Online University Withdrawal
Students intending to withdraw from the University must submit a verbal or written notice to the Student Affairs
Department or an e-mail to [email protected]. A student’s verbal or written notification
serves as an official withdrawal and will be processed in a timely manner.
All balances become due and payable at the time of withdrawal from the University. A student is not granted his
or her request for official or unofficial Colorado Technical University transcripts if any outstanding charges are
not paid.
During the first 9 calendar days of the session, students must participate at least once in a class related activity
(see definition below). If a student does not participate in a class related activity during the first 9 calendar days of
the session, the student is administratively withdrawn from the university. The last date of the previous grading
period is used as the last date of attendance (LDA) for refund calculations.
Once a student enters the 2nd session of a quarter, following the designated drop period, there will be no refund of
tuition.
For 5.5 week course(s): after the first 9 calendar days of the session, if a student does not participate in a class
related activity at least once every 15 calendar days within a session he/she is administratively withdrawn from
the University. For 11 week course(s): after the first 9 calendar days of the session, if a students does not
participate in a class related activity at least once every 21 calendar days he/she is administratively withdrawn
from the University. The LDA is used as the official date of withdrawal for refund calculations.
A class related activity is defined as one of the following:
•
•
•
Submitting of an assignment
Taking a knowledge check
Participating in a graded online discussion board
A student registered in multiple 5.5 week courses with a current university LDA but did not attend all courses will
receive a W grade at the conclusion of the fourth week of the session for the unattended course. A student
registered in multiple 11 week courses with a current university LDA but did not attend all courses will receive a
W grade at the conclusion of the eighth week for the unattended course.
A student who is administratively withdrawn from the university before the fifth or ninth week will receive a W
grade for all current courses. No withdrawal (W) grades may be awarded after the fourth or eighth week of the
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session for current courses. Students desiring to return to the University following a withdrawal should refer to
the Re-Entry to the University section elsewhere in this catalog.
Master’s Advantage™
Students enrolled in a bachelor’s program through Colorado Technical University will have the option to enter the
Master’s Advantage™ Program which will allow them to substitute two graduate courses for two undergraduate
courses.
Students enrolling in the Master’s Advantage™ program must choose this option at the time of their enrollment in
a bachelor’s program and select the graduate program they wish to pursue.
To qualify, students must have a CGPA of 3.0 or better prior to entering their final quarter or will be subject to a
program change.
Student progress will be monitored by Prior Learning Assessment Specialist to ensure that the student meets the
requirement to continue on with the Master’s Advantage™ program.
Students enrolled in the Master’s Advantage™ program are not eligible for the Multiple Concentrations option.
Students interested in the Master’s Advantage™ program should contact the appropriate Dean or Program Chair
to determine program eligibility.
Doctoral Advantage
Students enrolled in a master’s program through Colorado Technical University will have the option to enter the
Doctoral Advantage Program, which will allow them to substitute two doctoral courses for two graduate courses.
Students wanting to enroll in the Doctoral Advantage program may begin the application process once they have
completed the first three courses in their master’s program.
To qualify, students must have a CGPA of 3.30 or better prior to entering their final quarter or they will be subject
to a program change.
Student progress will be monitored by Prior Learning Assessment Specialist/Program Chair to ensure that the
student meets the requirements to continue with the Doctoral Advantage program.
Students enrolled in the Doctoral Advantage program are not eligible for the Multiple Concentrations option.
Students in doctoral programs will be required twice a year to attend an intensive residential symposium lasting
two and a half days. First Term doctoral students will have an additional required CTU student orientation the
day prior to the residential symposium for returning students.
Students interested in the Doctoral Advantage program should contact the appropriate Dean or Program Chair to
determine program eligibility.
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PART VII - PRIOR LEARNING ASSESSMENT
Colorado Technical University students may earn transfer credit through completion of advanced standing options
that satisfy Colorado Technical University’s established criteria for credential awarding. Students in an
associate’s, bachelor’s, and master’s degree program may be evaluated and advised on their eligibility to use
advanced standing methods within their first quarter of coursework. Advanced standing credit must be evaluated
by the University through official documentation and meet the established Prior Learning Assessment criteria and
guidelines for transfer credit. Advanced standing options must be completed no later than one session prior to the
start date of the course(s) for which the student wishes to earn credit. Once a student is in their last session of their
degree program, no advanced standing credit will be awarded. In addition to college credit earned at accredited
postsecondary institutions, the following is eligible for evaluation toward academic credit through Colorado
Technical University:
1.
2.
3.
4.
5.
Course Challenge Examinations
Experiential Learning demonstrating subject matter mastery through documented work experience
Military Credit for training or Military Occupational Specialty
Professional Training/Certification credit
Standardized Assessment score results (AP, CLEP, DSST)
Once a student is accepted for admission to the University, he/she may consult with a Prior Learning Assessment
Specialist to learn more about advanced standing requirements and to seek degree planning assistance. However,
it should be noted that official transcripts and formal documents are required before evaluation of transfer credit
can occur, and the source of credit must meet the established transfer credit criteria.
Proficiency Credit
A grade of PR is awarded for proficiency credit through advanced standing. The University neither implies, nor
guarantees, that PR credits will be accepted by other institutions. A grade of PR demonstrates that students are
proficient in the specific course requirement for the respective degree program of study. The University may
award proficiency credit for learning that has taken place outside the traditional academic setting, for experience
through employment, non-collegiate or school based education, or other appropriate life experiences. In the
awarding of experiential credit, the University follows guidelines and policies as established by the Council for
Adult and Experiential Learning (CAEL), the American Council of Education (ACE), and the American
Association of Collegiate Registrars and Admissions Officers (AACRAO). It is important for students to
understand that life and learning experiences alone are an inadequate basis for the award of proficiency credit. To
be eligible for proficiency credit, the outcomes of the non-collegiate learning experience must be documented, be
applicable to the student’s program of study, be related to a course, and be assessed as being similar to or meeting
the requirements of learning gained through college-level learning experiences.
Experiential Learning (ELP)
Colorado Technical University may award course credit for experiential learning that has been gained through
employment, non-collegiate, school based education or other appropriate learning experiences in adherence to
ACE recommendations. Life and learning experiences alone, however, are an inadequate basis for the award of
experiential credit. In order for such learning to be considered for this credit award, it must:
1. Relate specifically to a required course in the student’s undergraduate or master’s academic program.
2. Result in experientially attained and mastered college-level competencies (graduate-level competencies
for master’s) that are appropriately documented and equivalent to the course outcomes that would be
acquired in the comparable Colorado Technical University course.
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3. Demonstrate and verify learning through documentation such as work samples and/or
supervisory verification.
Students must start the process to determine their eligibility by contacting a Prior Learning Assessment Specialist
and/or a Program Chair. The final portfolio is submitted to the Prior Learning Assessment Department and/or a
Dean and assigned to a Program Chair to evaluate the portfolio and determine the credit award. The maximum
amount of life experience credit accepted toward graduation is 16 quarter credit hours for an associate’s degree,
32 quarter credit hours for a bachelor’s degree, and 8 quarter credit hours for a graduate degree.
General Education Block Transfer
A student possessing an earned associate degree from an accredited institution at the time of admission to
Colorado Technical University may be eligible for a general education block transfer of credits into selected
Bachelor of Science degree programs at CTU. The general education block transfer allows for up to 66 quarter
hours to be awarded toward a student’s bachelor’s degree program. Depending on the degree program,
prerequisite course requirements may need to be satisfied, and additional courses may be required if the courses
are essential for successful completion of the student’s degree program.
General education content of any earned associate degree considered must meet the awarding state’s general
education requirements for block transfer considerations. CTU may require additional evaluation by the
University before a black transfer can be awarded. A block transfer may be awarded after the associate degree
content is reviewed and determined general education requirements are met.
Military Credit
As a DANTES-affiliated institution and a recognized member of the Servicemembers Opportunity Colleges
(SOC), Colorado Technical University has established programs geared to the needs of active servicemen,
servicewomen, and veterans. Advanced standing credit for non-traditional and/or military education and
experience is available through a variety of methods as described in this section.
As a member of SOC, Colorado Technical University may accept military credit for comparable lower level
courses or electives, including:
•
•
•
Military Training Course
Military Occupational Specialty (MOS)
Service Colleges
Colorado Technical University uses the ACE Guide to the Evaluation of Educational Experiences in the Armed
Services as the basis for evaluating military training and experience. Official military transcripts are the only
acceptable documentation for Military Training, MOS, MOS Level, and Service School Credit.
Professional Training/Certification Credit (PTCC)
Many adult learners have acquired formal training outside the sponsorship of credit granting institutions, such as
military training, training with officially documented clock hours or Continuing Education Units (CEUs), or other
company training. Many of these programs carry ACE recognition and credit recommendations, and may be
accepted according to Colorado Technical University’s academic credit equivalency requirements. Students may
be required to submit a learning narrative for the evaluation process. Other documented clock hour, CEU or other
units, and/or other documented training may be evaluated for advanced standing credit awards based on PTCC
criteria and guidelines.
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Standardized Assessment
Advanced Placement Examinations
Advanced Placement (AP) Examinations provide students with the opportunity to complete college-level
coursework while in high school and to gain valuable skills and study habits for college. If a student achieves
a qualifying score of a 3 or higher on the respective AP Examination, proficiency credit is awarded according
to ACE recommendations for the respective lower level course requirements. Students must submit a copy of
an official AP score report to be evaluated for this proficiency credit award.
CLEP Examinations
The College Level Examination Program (CLEP) is a national program of credit by examination to obtain
recognition of college level achievement.
Colorado Technical University is a registered CLEP credit granting institution and students should consult
http://www.collegeboard.com to find a CLEP examination center in their area. Colorado Technical University
awards proficiency credit for lower level comparable coursework based on CLEP examination scores as
recommended by ACE for the respective lower level course requirements. Students must submit a copy of an
official CLEP score report to be evaluated for this proficiency credit award. In order to ensure that a CLEP
examination is transferable into the student’s degree program, students should consult with their Prior
Learning Assessment Specialist. The total number of CLEP credits applied to a degree program may not
exceed 45 quarter hours. Students are required to pay a fee directly to CLEP.
Examinations are available in the following areas:
•
•
•
•
•
•
•
Business
English
Mathematics
Social Science
Physical Science
Applied Technology
Humanities
DSST Examinations
DANTES Subject Standardized Tests (DSST) provide another option for students to demonstrate
competencies for learning in non-traditional ways. Originally designed for military service members, DSST
examinations are now available to both military and civilian learners. More information on study guides and
examination options is available at http://www.getcollegecredit.com. Proficiency credit is awarded for passing
scores according to ACE recommendations for the respective lower level course requirements. Students must
submit a copy of an official DSST score report to be evaluated for this proficiency credit award.
Transfer of College Credit
In certain degree programs, transfer credit may be awarded at Colorado Technical University for applicable
credits earned from any United States institution accredited by an agency recognized by the U.S. Secretary of
Education. Students transferring to Colorado Technical University under established articulation agreements may
transfer in a maximum of 75% of the required program credits in associate’s or bachelor’s degree programs. In
addition, Colorado Technical University will review transcripts from international institutions. Courses under
Page 61
consideration from another college or university other than Colorado Technical University must be relevant and
considered equal to the course work at Colorado Technical University before transfer credit will be approved.
This is required for all transcripts, including transcripts from international postsecondary institutions. Specific
requirements for the evaluation and award of transfer credit include but are not limited to:
1. Official college and military transcripts are evaluated on a course-by-course basis.
Any students starting on or after July 8, 2012 will no longer be eligible for associate degree block transfers into
CTU Bachelor programs. Exceptions are the Bachelor of Science in Management and Bachelor of Science in
Nursing programs. Please see the Degree Programs section of the catalog to review the admission requirements
for those specific programs.
2. Only courses with a C or better (undergraduate) or B or better (graduate), B (Doctoral) or better will be
eligible for transfer credit.
3. Only college level, post-secondary, degree applicable courses will be eligible for transfer credit.
4. Duplication of course transfer is not permitted in any degree program.
5. All official transcripts must be received within 30 days of the student's start date in order to allow time for
possible modifications to the student’s schedule.
6. Transfer credit must be applied one session before a student’s course is scheduled in order to exempt the
student from taking the course.
7. Comparable course-to-course transfer may be accepted from accredited institutions based on comparable
outcomes in lieu of credit requirements.
8. Transfer credit may not be applied for specific courses found in programs with programmatic accreditation or
affiliation.
9. Transfer credit may be permitted at the graduate level upon the discretion of the Academic Affairs and Prior
Learning Assessment Departments. Any exceptions allowed must be justified and approved by an appropriate
senior academic official.
10. Transfer credit for the doctoral program may be applied to the program at the discretion of the
appropriate academic official.
The University understands that it may take significant time to receive transcripts requested from other colleges
and universities. Students enrolled in master's degree programs that do not have their official baccalaureate
transcripts on file by the end of the first session will be administratively withdrawn from the University at the end
of the first session. Students who begin an undergraduate degree program pending the receipt of an official
college or university transcript(s) have until the end of the first quarter or the student may be prohibited from
further attendance in his/her degree program, which in turn could result in a grade level change.
Master’s degree-seeking students admitted without an official baccalaureate transcript on file will be admitted as a
non-regular student and will be financially responsible for all associated costs of attending the University.
Financial aid funds cannot be disbursed until this required admissions document has been received by the
Registrar’s Office.
Transfer of Credit to Colorado Technical University
Colorado Technical University supports the philosophy that related courses, demonstrated proficiencies, and
professional experience knowledge may be used to satisfy some course credit requirements. Credit granted for
past experience, training, certification, and testing may reduce the time required to earn a degree. Transfer credit
will be accepted upon evaluation and at the discretion of Colorado Technical University in all cases.
The maximum amount of transfer credit that can be used towards any Colorado Technical University degree
program is capped by the Residency Requirement of the University. The Residency Requirement states:
Page 62
1. A student must complete a minimum of 25% of the total credit hours for an undergraduate degree
program at Colorado Technical University.
2. A student must complete a minimum of 50% of the total credits hours for a graduate degree program at
Colorado Technical University. Doctoral programs are not included with these credit requirements. Check
with the CTU Graduate Programs for residency requirements.
3. All Colorado Technical University doctoral requirements must be completed in residence at the
University. Check with the CTU Graduate Programs for exceptions.
Transfer Credit Grade Point Requirement
Grade point averages earned at other post-secondary institutions are not combined with grade point averages
earned at Colorado Technical University. Only courses with a letter grade of “C” /2.0 (undergraduate), and
“B”/3.0 (master’s), “B” /3.0 (doctoral) or better are considered for transfer credit. No transfer credit will be
awarded for courses that were failed, withdrawn, or have not met the transfer credit criteria.
Transcript Evaluations
Upon receipt of official documents and transcripts, college-level course work from accredited colleges or
universities is evaluated for transfer credit by a Prior Learning Assessment Advisor. Transfer credit is not
awarded for courses that are remedial by definition of the transferring institution, or equivalent to remedial
courses taught through Colorado Technical University. Transcripts and records presented for evaluation become
part of the student’s permanent record. Students wishing to determine the receipt status of official transcripts may
contact the Registrar’s Office for additional information.
The process of evaluating international transcripts differs significantly from the process of evaluating domestic
(U.S) transcripts. International transcripts must be translated to English and may require official evaluation by an
accepted agency recognized by NACES or AACRAO, at the student’s expense. Students may be admitted
provisionally, as a non-regular student, pending the receipt of official evaluations. Students may consult with their
respective Prior Learning Assessment Specialist to gain additional information about the international credential
evaluation process.
Transfer of Credit to Other Schools
Colorado Technical University does not imply or guarantee that credits completed at Colorado Technical
University will be accepted or transferable to any other college, university, or institution. Each institution has its
own policies governing the acceptance of credit from other institutions such as Colorado Technical University.
Students seeking to transfer credits earned at Colorado Technical University to another institution should contact
the other institution to which they seek admission to inquire as to that institution’s policies on credit transfer.
Transcript Process and Fees
Transcript requests are fulfilled through Docufide, a leading company in secure transcript. A Transcript Fee is
assessed regardless of transcript hold status. If you have an outstanding balance preventing release of your
transcript, the University will not be able to issue your official transcript.
•
•
•
$5 – Transcript (electronic or paper) requested electronically through Docufide
$10- Transcripts ordered through the University
$30 - Overnight/US Mail delivery
Page 63
Additional information on the electronic transcript service can be found on the student portal.
Records Retention Policy
Colorado Technical University maintains a permanent record for each student for 50 years from the last date of
the student's attendance. Records include a student's academic transcript, documents, and files containing student
data about academic credits earned, courses completed, grades awarded, degrees awarded, and periods of
attendance, and are maintained by the institution, except as provided by law.
Undergraduate Block Transfer (2+2)
Any students starting on or after July 8, 2012 will no longer be eligible for associate degree block transfers into
CTU Bachelor programs. Exceptions are the Bachelor of Science in Management and Bachelor of Science in
Nursing programs. Please see the Degree Programs section of the catalog to review the admission requirements
for those specific programs.
Quarter Semester Conversion
CTU operates on a quarter schedule. One semester hour is converted as 1.5 quarter credit hours.
Undergraduate Credit by Course Challenge for physical campuses
Credit may be earned on the basis of special challenge examinations and/ or projects when students show
exceptional background in a particular academic area. In order to challenge a particular course, students must not
have previously enrolled in the course and all prerequisites for the course must be met. The maximum amount of
credit accepted through course challenge toward graduation is 16 quarter credit hours for an associate’s degree
and 32 quarter credit hours for a bachelor’s degree. Credit earned through course challenge may not be used to
satisfy residency requirements. The following actions must be taken by the student to apply for course challenge
credit.
•
•
•
•
Schedule an appointment with the Dean/Chair or designee of the department that offers the particular course
for which course challenge credit is sought. The Dean/Chair or designee will discuss the particular course
with the student in more detail and then make an appointment for the student with an appropriate faculty
member who will administer the course challenge. The Dean/Chair or designee will also help the student fill
out the course challenge request form.
Meet with the faculty member sponsoring the course challenge to determine the specific requirements to be
satisfied.
A non-refundable fee may be required for each requested course prior to final approval (see Tuition and Fees
schedule at each campus).
Meet all requirements for the challenge within one academic quarter. At the conclusion of the course
challenge, a PR (Proficiency) grade will be awarded by the faculty member if the student successfully
completes the challenge with a score of 80%.
Course Challenge Examinations for students attending Colorado Technical University’s Virtual Campus
CTU allows for potential proficiency related (PR) credit for English Composition and Business Math in selected
associated degree programs. Challenge examinations are offered to allow students the opportunity to test out of
lower level, introductory courses in specific subject areas where the student can demonstrate mastery of course
objectives. Challenge Exams are scheduled before the corresponding courses are scheduled by the Prior Learning
Assessment Department upon request of the student. Challenge Exams can be taken only once.
Page 64
PART VIII - CAREER SERVICES
The U.S. Department of Education requires that we report and disclose certain information about our school
programs in a clear, prominent, user-friendly, and easily understood manner. The intent of the requirement is to
enable students to make an informed choice about a program of study. To this end, we have developed documents
containing the following information:
1.
2.
3.
4.
5.
6.
The on-time completion rate;
The graduation rate;
The employment rate(s); where applicable;
The tuition and fees;
The median loan debt incurred by students; and
The occupations that the program may prepare students to enter, along with links to the O*NET
occupational profiles.
U.S. Department of Education references from 34 Code of Federal Regulations:
•
•
•
Occupation (Sections 600.2, 600.4, 600.5, 600.6, 668.6, and 668.8)
Gainful Employment Reporting and Disclosure Requirements (Section 668.6)
Student Right-to-Know Act (Section 668.45(d)(3))
Please note that these disclosures are collected and published per federal, state, or accreditation requirements,
which may be different between campuses, and all information may not be available for each campus based on
those requirements.
This information is located at http://www.coloradotech.edu/Disclosures
School records and information are released to employers with prior authorization from the student. These records
include resume, portfolio, dates of attendance and degree program.
Page 65

CTU Policies Catalog - Career Education Corporation

Transcription

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