poinciana community development district agenda package january

Transcription

Agenda Page 1
POINCIANA
COMMUNITY DEVELOPMENT DISTRICT
AGENDA PACKAGE
JANUARY 25, 2016
Agenda Page 2
Poinciana Community Development District
Severn Trent Management Services
210 N. University Drive, #702, Coral Springs, FL 33071
Tel: 954-753-5841; Fax 954-345-1292
January 18, 2016
Board of Supervisors
Dear Board Members:
A joint meeting of the Board of Supervisors of the Poinciana Community Development District and the Poinciana
West Community Development District will be held on Monday, January 25, 2016 at 1:00 p.m. in the Starlite
Ballroom, 384 Village Drive, Poinciana, Florida. Following is the advance agenda for this meeting:
Note: The District will not be considering any items related to the potential acquisition of community recreation
facilities at the January 25th, 2016 joint board meeting.
1 .
2.
3.
Call to Order and Roll Call
Audience Comments
Organizational Matters
A. Appointment of Supervisor to Fill the Unexpired Term of Office (11/2018)
B. Oath of Office of Newly Appointed Supervisor
C. Consideration of Resolution 2016-02, Designating Officers of the District
4.
Approval of the Minutes of the September 16, 2015 Meeting
5.
Discussion Regarding Potential District Merger
A. Conflict of Interest Waiver Relating to Potential District Merger
B. Review of Merger Agreement
6.
Discussion Regarding Restrictions on Use of Tunnels
A. Review Notice of Rule Development
B. Review Notice of Rulemaking
7.
District Manager’s Report
A. Presentation of Financial Statements
B. Presentation of Check Register and Invoices
C. Motion to Assign Fund Balance
D. Consideration of Second Amendment to the Management Advisory Services
Agreement with Severn Trent Environmental Services
8.
Staff Reports
A. Attorney
B. Engineer
C. Field Manager
i. Field Management Report
9.
Supervisor Comments
10. Audience Comments
11. Adjournment
I look forward to seeing you at the meeting. If you need anything in the meantime, please do not hesitate to contact me.
Sincerely,
Gary L. Moyer/jb/
District Manager
cc:
Mike Eckert
Kathy Leo
Lindsay Whelan
Robert Gang
Brian Smith
Agenda Page 3
Third Order of Business
Agenda Page 4
3A.
Agenda Page 5
From: William Land [mailto:[email protected]]
Sent: Sunday, November 22, 2015 11:26 AM
To: [email protected]
Subject: Board Membership
Mr. Moyer,
I would like to introduce myself to you and express my interest in joining the CDD
Board.
Mary and I have lived in Solivita since 2008. I am on the Solivita Advisory
Committee with Leonard Vento, served as President of the Indiana Friends
Club, currently Treasurer of the Republican Club and will be Vice President next
year. During my professional career I was with General Electric for 23 years in
various financial positions. After my career at GE I joined Cognis Chemical (now
BASF) in Cincinnati, Ohio and served as Chief financial Officer for the U.S.
business. I retired in 2006 and began my own consulting firm before joining Tatum,
LLC a firm specializing in providing companies interim CFOs. I have also served on
boards in business and non profit organizations.
If you need a reference, in addition to Leonard Vento, you may contact Skip
Stellfox.
I am very interested in joining the CDD Board. I would like to discuss the process
of how to join the Board and the duties and responsibilities of the Board members
with you.
We will be out of town next week, returning December first. I would be available
to discuss any opportunity to join the Board with you on my return.
Regards,
Bill Land
188 Torino Lane
H: 407-414-4164
C: 513-256-6130
Agenda Page 6
3C.
Agenda Page 7
RESOLUTION 2016-02
A RESOLUTION DESIGNATING OFFICERS OF POINCIANA
WHEREAS, the Board of Supervisors of Poinciana Community Development District at
a regular business meeting following the resignation of a Board of Supervisors member at the
January 25, 2016 meeting, desires to appoint the below recited persons to the offices specified.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF POINCIANA COMMUNITY
DEVELOPMENT DISTRICT:
1. The following persons were appointed to the offices shown, to wit:
Chairman
Vice Chairman
Gary L. Moyer
Secretary
Robert Koncar
Treasurer
Stephen Bloom
Assistant Treasurer
Assistant Secretary
Assistant Secretary
_____________________________________ Assistant Secretary
PASSED AND ADOPTED THIS 25th DAY OF JANUARY, 2016.
ATTEST:
POINCIANA COMMUNITY
DEVELOPMENT DISTRICT
______________________________
Secretary
__________________________________
Bob Zimbardi
Chairman, Board of Supervisors
1
Agenda Page 8
Fourth Order of Business
Agenda Page 9
MINUTES OF MEETING
POINCIANA
The regular meeting of the Board of Supervisors of the Poinciana Community
Development District was held on Wednesday, September 16, 2015 at 1:00 p.m. in the
Starlite Ballroom, 384 Village Drive, Poinciana, Florida.
Present and constituting a quorum were:
David Lane
LeRue “Skip” Stellfox
Richard W. Kellogg
Donald A. Wright
Vice Chairman
Assistant Secretary
Assistant Secretary
Assistant Secretary
Also present were:
Gary Moyer
Michael Eckert
Kathy Leo
Brian Smith
Pete Deglomine
Justin Reviczky
Tony Iorio
District Manager
District Counsel
District Engineer
Severn Trent Services
Clarke Services
Mainscape
AV Homes
FIRST ORDER OF BUSINESS
Call to Order and Roll Call
Mr. Lane called the meeting to order and called the roll. He stated he is sitting in
for Mr. Zimbardi.
SECOND ORDER OF BUSINESS
Audience Comments
There not being any, the next item followed.
THIRD ORDER OF BUSINESS
Organizational Matters
A.
Acceptance of Resignation of Mr. Donald Wright
B.
Appointment of Supervisor to Fill Unexpired Term of Office (11/2018)
C.
Oath of Office of Newly Appointed Supervisor
D.
Consideration of Resolution 2015-11 Election of Officers
Mr. Moyer stated this item may be a month too early. There is a letter from Mr.
Wright in your agenda package indicating he expects to be moving out of the District
on October 1st, which by the very nature of his not being a resident, will create a
Unapproved
1
Agenda Page 10
September 16, 2015
Poinciana CDD
vacancy. However, he is still a resident and entitled to serve in that capacity. These are
the items we will go through at the appropriate time. There are a couple of ways we
can do it. You can tell your neighbors and get interest that way. Those people who are
interested, can send in a brief resume.
We can also get a message in the local
publication you all receive.
Mr. Kellogg stated it is too late. It is already at the printers.
Mr. Eckert stated Mr. Wright would like to participate in this meeting and perhaps
at the very end of the meeting, he may resign and we can revisit this agenda item or he
can stay on and when he actually moves, the letter can become effective.
Mr. Wright stated I will remain until the end of the meeting.
Mr. Eckert stated we can move this item towards the end and the Board can revisit
it at that time.
FOURTH ORDER OF BUSINESS
Approval of the Minutes of the
August 12, 2015 Meeting
Mr. Lane stated each Board member received a copy of the minutes of the August
12, 2015 meeting and requested any additions, corrections or deletions.
Mr. Kellogg stated on page 19, second line from the bottom, instead of bat nest it
should ready bass nest.
Mr. Stellfox stated on page 30 at the bottom, where it states, “Mr. Lane
responded, “Yes, I have one”; that was me speaking.
On MOTION by Mr. Kellogg seconded by Mr. Stellfox
with all in favor the minutes of the August 12, 2015
meeting were approved as amended.
FIFTH ORDER OF BUSINESS
Consideration
of
Aquatic
Maintenance Proposals
Mr. Moyer stated at the last meeting we discussed this item and the direction from
the Board was to have Mr. Deglomine go back, sharpen his pencil and try to help us out.
Mr. Deglomine and I discussed a few approaches as I interpret his letter to treat all the
aquatics at an acceptable level and reduce his price from $119,000 down to $98,000,
which would be all inclusive and would include the hydrilla and whatever you need to
do in that regard.
Unapproved
2
Agenda Page 11
September 16, 2015
Poinciana CDD
Mr. Deglomine stated this is true.
Mr. Moyer stated the other thing I put on the table to Mr. Deglomine, which he
indicated in his letter, was whether we could get further reductions if the Board was
willing to pay additional fees if we ran into a problem. He indicated he would do that. I
frankly think because Mr. Deglomine came down significantly, I am comfortable going
with that.
Mr. Lane asked do we have a letter to that effect saying what you just stated?
Mr. Moyer responded we do. It is attached to what I handed out.
On MOTION by Mr. Stellfox seconded by Mr. Kellogg
with all in favor a contract with Clarke in the amount of
$98,000 annual cost for aquatic management services was
approved.
SIXTH ORDER OF BUSINESS
Consideration
of
Easement
Agreement Regarding Access to
Pond E-3
Mr. Lane stated we discussed this at the last meeting. We were concerned the
maintenance people were going through there without the proper approval.
I am
assuming this is the proper approval.
Mr. Eckert stated correct. What we have included here is probably the simplest
easement agreement our firm has prepared. It basically gives the District the right to go
over the 20’ strip of land to access the pond. It requires the District to repair any
damage, but keep in mind, we also have an agreement with the contractor.
document is in front of you.
The
I am uncertain that this has been approved by the
homeowner yet, so, therefore, I would be asking that you approve in substantial form the
version I have prepared. My understanding is the homeowner is amenable to provide
access, but I do not know if they actually, physically said they approve of this particular
document so I would like to get approval in substantial form in the event they come back
with something else that we feel comfortable with.
Mr. Kellogg stated this agreement is stating they will only be using the Borchini
property and not going on the other side of the trees, which is the Gordon property,
correct?
Mr. Smith responded yes, however, I spoke with the Gordons and he was fine.
Unapproved
3
Agenda Page 12
September 16, 2015
Poinciana CDD
Mr. Kellogg stated if there is an opportunity you will be using in the future or at
any point in time, the Gordon property, I feel we would need to execute a similar
agreement with Scott Gordon.
Mr. Eckert stated if they are amicable to it, of course.
Mr. Kellogg stated I am not comfortable with he said, “Yes, we can use it”. I am
not comfortable with that.
Mr. Lane stated I would like to see a paper trail.
Mr. Smith stated there is a possibility we might have to ask for backing the trailer
down perhaps cross over the line a little bit.
Mr. Kellogg stated let me make a statement that if there is a chance of whatever, I
would prefer to get this taken care of now rather than wait. That way it is done. It is
over and we don’t have to worry about it anymore. How do you feel?
Mr. Eckert responded I would recommend a motion to approve this easement in
substantial form and authorize staff to negotiate and the Vice Chairman to execute this
easement and a similar easement with Mr. Gordon, property owner.
On MOTION by Mr. Kellogg seconded by Mr. Stellfox
with all in favor the easement in substantial form regarding
access to Pond E-3 was approved and staff was authorized
to negotiate and the Vice Chairman authorized to execute a
similar easement with Scott Gordon, the property owner.
Mr. Lane stated I have a question about this, in regard to these agreements, if the
homeowner should sell their piece of property, is this in perpetuity or is this something we
would have to renegotiate?
Mr. Eckert responded no, the reason we did it as an easement that would be
recorded is so it would run with the land and be an obligation when they sell the property.
Mr. Kellogg stated this document would come up when a title search was being
done in order to sell the property.
Mr. Eckert stated that is correct.
Mr. Deglomine stated I wanted to ask a quick question on what our responsibility
will be in terms of contacting the resident. Is this something you will handle from the
Unapproved
4
Agenda Page 13
September 16, 2015
Poinciana CDD
Board or is it something we still have to get involved in? I already talked to him. Will I
be presenting him this?
Mr. Eckert responded I don’t think so. I think it should be a representative of the
District that speaks with these people. I don’t think our office has had any direct contact
with them nor do I think we necessarily should be the first point of contact. I suggest
either the District Manager or Mr. Smith talk to them and following up on the
conversations they have had with Mr. Deglomine.
Mr. Deglomine stated we can do that, but I just want to make sure where I stand.
Mr. Lane stated I think that is an appropriate approach.
Mr. Eckert stated technically, in Mr. Deglomine’s contract, it is not really his
responsibility to negotiate contracts on behalf of the District.
SEVENTH ORDER OF BUSINESS
Discussion Regarding District
Merger
Mr. Lane stated our next order of business is to discuss the merger prospect
between Poinciana and Poinciana West. I know we have received documentation via
email regarding payback period and what the cost would be to do the merger.
Mr. Eckert stated we provided at the Board’s request a memorandum outlining the
general documents relative to merger. There have been a few mergers of community
developments in the past. Actually, we represented two of them at the Government
Cabinet level. I would be glad to answer any questions. The memo was comprehensive.
Your timeline is roughly one year from the start of negotiating a merger agreement
between the two districts until hopefully you get an approval by Government and the
Cabinet. You would have to go before the Government and the Cabinet for this particular
merger. I know in addition to the time, the Board wanted to know what the anticipated
cost savings were. I know Mr. Moyer’s office looked into that. I think for both districts
it was approximately $50,000 per year projected. Again, those are projections at this
point. A lot of it depends on where we can find additional cost savings. Finally, the
Board had asked about the rate of recovery of transaction costs. How long would it take
to get a return on the cost? We estimated that you are looking at, based on prior
experience, $80,000 to $120,000 in legal fees for that year to run that process through to
be split between the two districts. You are also going to have additional costs that may
Unapproved
5
Agenda Page 14
September 16, 2015
Poinciana CDD
come into play if you have changes to your assessment methodology in terms of O&M
allocations. They will be a nominal cost and probably will not occur in that first year.
They will probably occur after that. At that rate, say if you want to be conservative, we
estimate three years before you recover the costs incurred in completing a merger.
Mr. Lane stated in my mind three years in the corporate environment is a
reasonable amount of return on investment.
Mr. Eckert stated we work on an hourly basis so to the extent that we can reduce
the amount of cost we will, but those are our projections. We had one that was at the
$80,000 range and we had one that was about $150,000, but that one was extremely
complex. It would not be as complex as yours.
Mr. Kellogg stated I guess I know you will be presenting the same thing at
Poinciana West and my opinion right now is, based on what I have seen, I would be in
favor of moving forward with discussions on what to do.
Mr. Eckert stated I don’t think the Board needs to make a motion. If there is a
general consensus on the Board that they would like to move forward, I could talk to the
Poinciana West Board to see if they feel the same way because it is a consensual issue. If
they start feeling the same way, we can start putting the framework together for an
agreement and outlining some of the issues as we see them normally addressed and be
able to talk to you a little more in depth at the next meeting.
Mr. Lane stated in regard to the Board members, I know ours are all elected, are
they all elected as well?
Mr. Eckert responded I think there is one landowners seat that still remains if I am
not mistaken, which would be up in 2016. You would have to negotiate when you do the
merger, what seats get elected after that.
Mr. Lane asked how do you do that?
Mr. Kellogg stated I think Mr. Lane’s question was, have the four Solivita
residents on that Board been elected in the General Election or are they appointed?
Mr. Eckert responded they were either elected or appointed by the other Board
members to sit in those seats, but four are residents.
Mr. Lane stated that is not my question. My question would then be when
merging two districts, how do we merge the seats of these districts?
Unapproved
6
Agenda Page 15
September 16, 2015
Poinciana CDD
Mr. Eckert responded that is typically one of the biggest stumbling blocks in a
merger, the negotiation between the districts on which supervisors remain. Because once
a district is actually merged, it is the entire district who is electing the replacement
supervisors; the entire enlarged district. It is really a negotiation of who is going to stay.
Mr. Kellogg stated by looking at this the actual cost scenario when you look at the
Poinciana CDD in size comparison with number of parcels versus Poinciana West,
Poinciana West is basically one third the size of the Poinciana CDD, but yet the cost to
operate the Poinciana West CDD is about 80% of the cost of what it takes for us to run
the Poinciana CDD. So from a cost benefit standpoint, I believe there are other costs
associated with it that are going to be able to give us more savings than what we are
currently seeing. I understand your question, Mr. Lane, and I guess I am looking at it a
little bit different. At this point in time, I do not really feel that the decision about who
stays on the Board should be paramount in our discussion. I think it should be what is
best for the Solivita Community and for the Poinciana Community Development Districts
from a standpoint of getting the most for our money and making it as efficient as we
possibly can. I know that is one of the first things, are we still going to be on the Board.
Mr. Lane stated my concern is the management of the entire district. I think it is
important that we have continuity and we manage the entire district in a pragmatic way.
Mr. Stellfox stated the bond stays the same. Anybody on this new Board should
be elected not having been appointed. I would like to go forward on this thing.
Mr. Kellogg stated I have a question and I know it may be premature, at the
current time with the size of this development, will there still have to be a representative
of AV Homes on any Board during a merger?
Mr. Eckert responded right now there is currently a Board member, Mr. Iorio, on
the Poinciana West Board, who is entitled to sit in that seat until November 2016. If you
started this process now and it lasts, let’s say, a year, you are going to be close to having
those elections in 2016. He would be entitled to be on the Board throughout the process,
but you are only looking at a month or two gap between when the Board completely turns
over.
Unapproved
7
Agenda Page 16
September 16, 2015
Poinciana CDD
Mr. Kellogg stated so you are saying that after the November 2016 General
Elections the Board of Supervisors of the Poinciana West CDD, will all be elected
Solivita residents?
Mr. Eckert responded they will be if people qualify for election and run. If people
choose not to do that as we have had in the past, then they will be appointed by the
remainder of the Board, but all those seats will be resident seats.
Mr. Lane asked and they would still be five seats?
Mr. Eckert responded yes. The statute requires that there be five Supervisors and
you cannot expand or reduce that number.
Mr. Kellogg asked who on this Board is up for re-election in November of 2016?
Mr. Moyer responded Mr. Zimbardi and Mr. Lane.
Mr. Kellogg stated then anybody coming on the Board to replace Mr. Wright his
term of office would expire in November 2018.
Mr. Moyer stated that is correct.
Mr. Kellogg stated not 2016?
Mr. Moyer stated not 2016.
Mr. Eckert stated I think all this would have to be addressed in the merger
agreement.
Mr. Lane asked are there any further discussion?
Mr. Kellogg responded no.
Mr. Wright responded no.
Mr. Eckert stated I would take that, if the Poinciana West Board is in favor of us
moving forward, we would start working on the framework of a merger agreement which
is a precursor to everything you have to do to begin the process.
Mr. Lane asked do we need a motion?
Mr. Eckert responded no. We will start working on it.
Mr. Lane stated we are ready for the District’s Manager’s Report.
EIGHTH ORDER OF BUSINESS
District Manager’s Report
A.
Consideration of Engagement Letter with Carr, Riggs & Ingram to
Perform the Audit for Fiscal Year 2015
Unapproved
8
Agenda Page 17
September 16, 2015
Poinciana CDD
Mr. Moyer stated the first item I have is an engagement letter from Carr, Riggs &
Ingram who you selected as your auditor for the District. This is a standard form
engagement letter. Ms. Whelan had a couple of suggested changes which we provided to
Carr, Riggs & Ingram; one being a termination provision within 30 days of our notice;
another is having them acknowledge that their audit is subject to the public records law. I
don’t see a problem with that so if you are of the mind to accept the standard form
engagement letter, I ask that you do that subject to the inclusions of District Counsel’s
recommendations.
Mr. Lane stated I have a question. Towards the end of the document there is a
comment that the fee will not exceed $4,100. Is that firm, fixed, done?
Mr. Moyer responded yes.
Mr. Eckert stated I think that was in their proposal they initially presented to the
Board. I think our budget lists $4,000; maybe that is last year. I am just looking in our
agenda package.
Mr. Lane stated yes, it was $4,000.
On MOTION by Mr. Stellfox seconded by Mr. Kellogg
with all in favor the Engagement Letter with Carr, Riggs &
Ingram was accepted and will include District Counsel’s
suggested changes at a cost of $4,100.
B.
Presentation of Financial Statements
Mr. Moyer stated we collected all of our non-ad valorem assessments. Generally,
we are in a good shape.
Mr. Lane asked is it unusual for many CDD entities around Florida to get 100%.
Mr. Moyer responded I have been very fortunate with the districts I have.
Generally, it is 100%, especially if their projects are substantially completed, then it is
not unusual that people are paying their assessments and taxes, but if there is a
delinquency and they don’t pay, there are people who will buy those tax certificates with
the underlying value of improved property is so much greater than the taxes and
assessments. You bid starting at 18% so if nobody bids against you, you get a certificate
that ultimately will be redeemed and will pay 18% interest which is a good deal.
Unapproved
9
Agenda Page 18
September 16, 2015
Poinciana CDD
Mr. Eckert stated for developments with undeveloped land to have gone through
2007-2008-2009 without having a delinquency that is rare in the State, I think. It is a
good sign.
Mr. Lane stated that is a great presentation for the Solivita residents that they are
paying on time.
C.
Presentation of Check Register and Invoices
Mr. Lane stated I have a question for Ms. Leo. I noticed there was an invoice for
a rental car. I would like to know what it was for.
Ms. Leo stated sometimes I will rent a car which is actually cheaper than mileage.
That might have been the case.
Mr. Kellogg stated it was Enterprise Cars.
Ms. Leo stated it might have been when I was doing multiple things. The intent
was less expensive than the standard mileage is. If I have the opportunity to do that and
it is convenient, I’ll go that way.
Mr. Kellogg stated 1,000 miles at $0.55 is $550.00.
Mr. Lane asked are there any other questions about that or the check register or
invoices?
Mr. Stellfox stated there is still the problem with the stamper. If you are going to
stamp something, stamp it so you can read it.
On MOTION by Mr. Kellogg seconded by Mr. Wright with
all in favor the financial statements for the period ending
August 31, 2015 were accepted and the check register for
the same period was approved.
ELEVENTH ORDER OF BUSINESS
Staff Reports
A.
Attorney
Mr. Eckert stated I have one item to update you on the incorporation efforts. We
provided you with the Feasibility Study that was resubmitted. The Feasibility Study says
that the intent was not to include Solivita, but that it also includes all of Village 3 and so
there are inconsistencies in the documents, which is the same thing we have been dealing
with for the past three or four years. We intend to go ahead and lodge the same
objections to the local delegations that you cannot even tell what land is supposed to be
Unapproved
10
Agenda Page 19
September 16, 2015
Poinciana CDD
in the proposed city and what land is outside the city. It is the same issue we have been
dealing with and we cannot get anybody to address it in the responsible way which is
going to need a metes and bounds description of the external boundaries of the city.
Mr. Kellogg asked can the State Legislature say okay based on this paragraph that
we don’t require a metes and bounds?
Mr. Eckert responded I think the State Legislature has some flexibility and could
say whatever is in the County records that is in those Villages is now in the city and I
think the State Legislature could do that, but I don’t necessarily know that they would.
Mr. Kellogg asked there might be enough objection to it?
Mr. Eckert responded there might be enough objection to the fact that you really
do not have precise boundaries. Our position all along has been we object if our land is
included within the District as that has some impact on us as a landowner. The District
to this date has not taken a position in terms of whether or not the District objects if none
of the District land is included within the proposed incorporation. We have never
arrived at that point because getting to that point would require you to hire somebody
who is an expert to object to the feasibility study on the economic side. We have not
done that. I just want to make sure I understand that it is still the Board’s position that
we object if our land is in it, but if our land is out of it, we may analyze the substance of
the incorporation proposal at a later date, but right now we have not taken a position one
way or another if our land is not included because that is really all we presented to the
local delegates in the past few years.
Mr. Kellogg stated at the last meeting we talked about the two CDDs coming
together and having a position statement published. Was there any discussion of that in
your office?
Mr. Eckert responded yes, there was. I am trying to keep costs down. We
provided letters to the local delegations before expressing the position that is expressed
to you, which really could be converted to a position statement which I could provide to
the Board, but I needed to reference the new Feasibility Study, the last one, but I have
not done that yet.
Mr. Kellogg stated I think the context we talked about was that the position
statement was more for the residents of Solivita to understand how the Poinciana and
Unapproved
11
Agenda Page 20
September 16, 2015
Poinciana CDD
Poinciana West CDDs are addressing the incorporation effort and the protection of lands
within the community. That was, I think, in mind anyway, the position statement that we
were looking for.
Mr. Eckert stated I can provide that by the end of this week for the Board
members to review.
Mr. Kellogg stated I just thought it important that the residents know that we are
doing something and not just sitting here without addressing the situation.
Mr. Lane asked do we know what their timeline is in regard to presenting this to
the State?
Mr. Eckert responded I think that there is likely to be a legislator who will
introduce a bill at the local delegation to have that go through the legislature to enable a
referendum to be held at a later point. At this point, based on comments I heard at last
year’s local delegation meetings, I am skeptical whether or not that bill would have the
full support of the local delegation. The fact that those have been the indications in the
past, we have been able to minimize the effort that we have to put forth on behalf of the
District. We will attend the local delegation meetings, which are coming up soon over
the next couple of months because the legislative session starts on January 12th this year
instead of March.
Mr. Kellogg stated I sent Ms. Whelan a representative press release.
Mr. Eckert stated yes, I saw that. I anticipate it will be brought up and supported,
if things are consistent with last year, by at least two of the legislators. We will attend
those delegation meetings and be heard in terms of the District’s position. If you recall,
one of the things that we did a long time ago to take care of this, was to provide a metes
and bounds description of the two districts, and say in your feasibility study you need
“less and except” the District’s lands and that was the quickest and most cost-effective
way to do that and the proponent said “yes” they would do that and then when it came
down to it they did not do that and instead left the ambiguities in the Feasibility Study on
whether or not Solivita is in or out.
Mr. Kellogg stated I think it is sad that the author of the Study is a Solivita
resident.
Unapproved
12
Agenda Page 21
September 16, 2015
Poinciana CDD
Mr. Eckert stated I understand the position statement is a little different from what
I understood in terms of outlining the efforts the District has been making to deal with
this issue.
Mr. Kellogg asked do you agree that was what we discussed at the last meeting?
The Supervisors responded yes, absolutely.
Mr. Eckert stated my apologies for not getting that context, but we will get
something out this week.
B.
Engineer
Ms. Leo stated the construction has not started yet on the tunnel between weather,
vacations and some paperwork. I looked at the tunnel though; it is probably, even with
all the rains we have had, the driest I have ever seen it. I think there are a couple of
conditions that are helping us. It is very clean so that maintenance efforts are working.
Also, I think maybe the top of irrigation has slowed down, but noticed it is not as
maintained as it has been on the hedges on top of the fence.
Mr. Kellogg stated I think that the golf club maintenance addressing the issue of
the flooding on top is gone as well. That may have been one of the biggest issues we
had with that tunnel flooding.
Ms. Leo stated there is still water so I still think it is a very proactive maintenance
item to do and it is minimal expense for what we are talking about, but over the years it
has not been typically flooding that much at the top. I still think it is a prudent exercise.
Mr. Lane stated it is not bad for a ten year old tunnel.
Ms. Leo stated no, it actually is great.
Mr. Kellogg stated as far as the residents in Bella Viana, I am going to estimate
60% of the residents are full year residents and as far as traffic goes, whether it is more
people here, less people here, I don’t think it is going to be a big issue because you can
still only golf a certain number of rounds per day on that golf course, on those 14 holes.
It’s not that we have to wait until spring to do it.
Ms. Leo stated our contract is not for a couple of weeks, so we’ll work on that and
I’ll do a quick drive through the community. For the amount of rain we are getting,
things look pretty good.
Unapproved
13
Agenda Page 22
September 16, 2015
Poinciana CDD
C.
Field Manager
i.
Field Management Report
Mr. Smith stated in the back of the agenda package you have my written report.
As part of my written report, we have three of our major contractors here. We are
fortunate to have Mr. Justin Reviczky from Mainscape. If you have any questions, he
will give a brief report.
Mr. Reviczky stated Mr. Smith invited me today. I really wanted to give a brief
report on regular mowing services and the fact that there was heavy rains these past few
months. We will make a big effort in the next few months regarding the tree rings.
Mr. Smith stated we also have Clarke here who does our aquatics and midge
control. Does anyone have questions for them?
Mr. Lane responded no, but I’d like to say thank you for reducing your costs,
though.
Mr. Smith stated I think overall the project is looking pretty good. We do have a
little bit of algae around the banks, but the pond edges are flowing and the treatments
Clarke has done look pretty good. I have gone through the entire drainage system and
reviewed Ms. Leo’s report she did on drainage, some minor repair adjustments we have
been working on. Other than that, we did a pre-hurricane season review and it looks
good. A couple of the areas there is a little bit of overgrowth that we have to work on.
Mr. Lane asked what about the grates?
Mr. Smith stated I sent out an email on Mr. Zimbardi’s question about grates.
There were two different options; one was for metal grates and the other for the
fiberglass grates that way I can have my men carry them out and they could carry out
seven. Otherwise, we would have Mr. Deglomine bring in a piece of equipment or have
an outside contractor do it. There are companies that actually do that. So we can save
quite a bit of money by doing it ourselves. So I was pleased with purchasing them. The
manufacturer said they were able to get their materials from China so he is able to get it
cheaper.
Mr. Kellogg stated he has plastic pellets that they feed into injection molds.
Mr. Lane asked is there anything else?
Mr. Smith responded no.
Unapproved
14
Agenda Page 23
September 16, 2015
Poinciana CDD
TWELFTH ORDER OF BUSINESS
Supervisor Comments
Mr. Kellogg stated the first thing we talked about at our last meeting was getting
more communication between the CDDs and the HOAs.
There has been enough
discussion on the different forums regarding cutting once a month. The residents do not
understand where the CDD ends and their homes begin. We talked about getting some
type of a Coffee Talk or some type of communication out to let homeowners know
exactly what they can expect. Mr. Reviczky’s crew does once a month. We are
contracted in the HOA with Mainscape to do the work 42 times per year. There is this
conflict that some residents just do not understand. They figure it is supposed to be cut
down to the water’s edge every time you come to do the main body of their properties. I
just wanted to know if there was any more thought about doing some of that. I don’t
think we can over communicate with the residents as far as who is doing what. Any
thoughts?
Mr. Smith stated we haven’t discussed the possibility of adding a mow in the
summertime. During the summer it gets to a point where it is too wet to mow. We may
just add a mow when we get to that point because what happens is then we mow and we
mow heavy we get a rut into the grass so if we add a mow we can keep up. One or two
mows throughout the summer when the grass is growing, we can keep up with the yards.
Mr. Kellogg stated let me ask you this question, if we go to 42 mows a year on
our lawns because of the fact that it doesn’t grow as much during the winter, why do we
have to do 12 mows a year on the CDD lawn property when you can do the same type of
thing. You could maybe go from November to March and mow every six weeks and
pick up that one mow for the summer.
Mr. Reviczky stated there are 25 mows per the CDD contract. It is monthly for
three to four months, then it is biweekly and then it goes weekly for a few months in the
summer. We are doing 25, but what Mr. Smith is saying sometimes we need to do extra
in the middle of the summer time, but also in October because October is twice a month.
If you look at our customer service system, March and October are our biggest months
for complaints because all of a sudden we shift our practice from weekly to once or
twice a month or vice versa.
Unapproved
15
Agenda Page 24
September 16, 2015
Poinciana CDD
Mr. Smith stated in March and October it starts to get warm. If you are getting
rains, then the bahia starts to grow. During March and October is when we get our most
complaints. If we add one mow each month, those complaints go away. We are going
to wait until January, February to see what the weather is like, see how the grass is
doing.
Mr. Lane stated in terms of the communication, if you could write an article in
our Reflections, and a constant reminder of what those parameters are would be very
helpful because we have a lot of turnovers, a lot of new residents now and I think that
would be an appropriate thing for you to do.
Mr. Iorio stated I will suggest to Reflections that as a new homeowner comes in,
there needs to be, and I believe there is right now, but it may need to be refreshed, there
is updated information on what the CDD does.
Mr. Lane stated it is in the packet, however, remember they have a very thick
package and it gets lost.
Mr. Iorio stated maybe it needs to be simplified with a simple Q&A. I will have a
conversation with them. I haven’t looked at that for a number of years, but I will do so
again.
Mr. Kellogg stated I think one of the biggest issues is there are people who are
buying the resales who don’t get the manuals and all the other stuff.
Mr. Iorio stated they still have to go through the procedures. There is an
opportunity right there to make sure. I will ask the question because I am kind of
involved.
Mr. Lane stated I can tell you a point of fact if you ask 75% of the people who
walk in the streets here, “What is the CDD”, they would not know what we do and that
they pay money to it.
Mr. Iorio stated I think we’ll have a contest on whether they can answer this
question, “What is a CDD”?
Mr. Kellogg stated even though they are spending almost $1,000 a year on their
taxes for the CDD.
Mr. Lane stated they don’t understand what they are spending.
Unapproved
16
Agenda Page 25
September 16, 2015
Poinciana CDD
Mr. Kellogg stated the other comment I had was I had heard some scuttlebutt and
I know there is a new club in Solivita called the Dragon Boat Club. Worldwide, it is
huge. I heard there are people talking about where they can practice. One of the
comments I heard was the Bella Viana pond, which is E-3, is a long pond. I just wanted
to bring it up that we got restricted use in our ponds. How do we go about just very
nicely saying that these ponds are restricted use and that you cannot launch a dragon boat
or launch boats in our ponds. I know we have Lake Polk here.
Mr. Iorio stated it is a good sport. It is vigorous. There are 10 to 12 people on
each one of those boats.
Mr. Kellogg stated with a drummer. But I am looking at it from a liability
standpoint. People get hurt here enough without having to go to the water and stroke out
halfway through it. Those routes they go are 500 meters which is the shortest race they
have.
Mr. Iorio stated I told the manager to continue to have dialogue and discuss with
them how we can help.
Mr. Kellogg asked so you have already been approached about it?
Mr. Iorio responded yes.
Mr. Kellogg stated it is a great sport. It is expensive. I know the Mt. Dora one in
spring it was $850 registration fee per team.
THIRTEENTH ORDER OF BUSINESS
Audience Comments
Mr. Iorio stated I had a conversation this afternoon with Chairman Zimbardi. I
would like to request the opportunity to bring the rest of the Board up to speed. The
request is to set up a workshop. Right now as you know there is a club plan set up in
Solivita. The club is an asset to our company and we have some opportunities to
liquidate it and we have potential suitors interested in that. We have been hesitant to
move in that direction. We had another thought that we came up with and I think it is a
good one. The thought was to look at a recreational CDD. The plan would be if you
would take the club dues you currently have and not have them increase ever. There
would be no increases. I think it is a $1 per year, but not include that, just have it locked
in. And then look at one of the things we have been challenged with is the Amenity
Unapproved
17
Agenda Page 26
September 16, 2015
Poinciana CDD
Complex. How do we upgrade and get the rest of the facilities that we would like to
achieve, the upgrades that we need. We have been band-aiding some of these things as
you know and I get hit up with it as an HOA. I sit there in the club and you heard our
President, David Smith, saying, “We are not spending another dollar”.
It was clearly
said. This gives an opportunity to have the residents and the CDD present Board look at
ownership of the facilities and at the same time, take control and do an infusion. We
have done some preliminary calculations between $10 to $12 million of renovations that
could occur in the facility, which would mean upgrades to the kitchen, the restaurants,
maybe a performing arts theatre that has been discussed, new ball fields, another
clubhouse. There is quite a few things that could be on the laundry list that we put
together to come up with that number and at the same time have something that could
eventually be on the tax rolls, so instead of paying a separate club to Avatar or to some
other entity, that could be the unknown. It would be a non-ad valorem. I’m sure there
will be a plethora of questions and all I want to do right now is to just expose to the
resident Board to ask for a workshop to be set up by our manager. We will sit down and
we will bring in the experts and we could field the slew of questions. We can generate
that and will have counsel at the same time available to explore this. All of you know
me; I have been involved with this project from the beginning. I would not like to lose
control where the residents are not happy. I want us to see us go out in a flurry, in a
grand fashion, and then go across the street and start Solivita Grand and with that, we
need more amenities. That is the mindset and there is another opportunity to take a look
at how we can finance this thing in a different way. It would be a win-win because if
you are paying “X” amount now and you are not going to pay anymore and you are
going to get all of this; how do you do that? But it is possible and we have already
looked at some preliminary numbers on it.
Mr. Kellogg stated the transition through a resident HOA would be much simpler
if this was done.
Mr. Iorio stated exactly. They call it a recreational CDD and Mr. Moyer is very
familiar with those. The Villages have something very similar.
Mr. Kellogg stated it would be totally separate from this CDD.
Unapproved
18
Agenda Page 27
September 16, 2015
Poinciana CDD
Mr. Iorio stated absolutely, yes. You would have at that time, one Board that
would control it and so forth. Through the workshop, then that information and all the
questions can be answered and then that could be dissiminated to the public. What next?
We can have a big meeting, like Coffee Talk or some meeting where we can have
questions and answers and get a good feedback. To me it is a win-win.
Mr. Lane stated you do have a higher population and people are getting very
stressed out over the fact that the amenities are not adequate.
Mr. Kellogg asked what is your anticipated timeframe?
Mr. Iorio responded as soon as we can set up the workshop. It would be fantastic
if it could be set up within the next 30 days.
Mr. Lane asked who would be included in this workshop?
Mr. Iorio responded the two Boards. That would be a Q&A opportunity and we
would bring in some financial people and economic people and talk about it. It is not
new and it is not something that has not been done.
Mr. Moyer stated how strongly the people at the Villages have embraced being in
charge of their recreational program. It is a big deal for them.
Mr. Iorio stated you know me, I would be ecstatic to get new facilities and get
these updated and answer the questions, have pictures all over the place, we band-aided
this what you see here, we tried to fix everything, we put curtains instead of walls,
probably $160,000, but this needed a $500,000 renovation, this facility.
this to the Poinciana West Board.
FOURTEENTH ORDER OF BUSINESS
There being no further business,
Adjournment
On MOTION by Mr. Wright seconded by Mr. Kellogg with
all in favor the meeting was adjourned.
Gary L. Moyer
Secretary
Unapproved
David Lane
Vice Chairman
19
I will present
Agenda Page 28
Fifth Order of Business
Agenda Page 29
5A
Agenda Page 30
CLIENT DISCLOSURE AND CONSENT
Hopping Green & Sams, PA (“HGS”) presently serves as district counsel for the
Poinciana Community Development District (the “District”). HGS additionally presently
represents the Poinciana West Community Development District (“PWCDD,” and
together with the District, the “Parties”). HGS has been asked by PWCDD to represent
its interests in relation to the anticipated merger between PWCDD and the District
(hereinafter, the “Merger”). As a result of HGS’s existing representation of the District,
if HGS agrees to represent PWCDD relative to the Merger, HGS may be confronted with
an actual and/or potential conflict of interest under Florida Rule of Professional Conduct
4-1.7 of the Rules Regulating the Florida Bar.
HGS believes that it can provide competent and diligent representation of the
Parties with respect to the Merger. HGS also believes, based on conversations with the
District and PWCDD, that the Parties’ interests are sufficiently aligned so as to allow for
joint representation of the Parties. After discussion with HGS and the opportunity for
discussion with independent counsel not affiliated with HGS regarding the actual and/or
potential conflicts of interest described above, the District has determined that there is no
conflict of interest that would adversely affect the responsibilities of HGS to the District
due to the anticipated representation of PWCDD. The District also acknowledges that
PWCDD’s interests are not materially adverse to the interests of the District.
Accordingly, the District hereby waives any actual or potential conflict of interest which
may be presented by HGS’s representation of PWCDD with respect to the Merger, as
more specifically discussed with the District at its November 18, 2015 meeting of its
Board of Supervisors.
1 of 2
Agenda Page 31
Moreover, the District acknowledges and agrees that, while the representation of
the District and PWCDD involves the achievement of a mutual goal of the Parties relative
to the effectuation of the Merger, in the event of a dispute between the District and
PWCDD relating to the Merger, HGS’ representation of the Parties relating to the Merger
will terminate and the Parties will be responsible for acquiring new legal representation
with respect to any such dispute. Upon such termination, HGS shall take such actions as
are reasonable and necessary to protect the interests of the Parties until replacement
counsel for the Merger is procured, which procurement shall occur within a reasonable
time.
As evidence of this disclosure and the consent of the District to HGS’s
representation of PWCDD as discussed herein, the signature of a person authorized to
give this consent appears below.
_____________________________________
Robert Zimbardi, Chairman
Date: _________________________
2 of 2
Agenda Page 32
5B.
Agenda Page 33
DRAFT – FOR DISCUSSION PURPOSES ONLY
MERGER AGREEMENT BY AND BETWEEN
THE POINCIANA COMMUNITY DEVELOPMENT DISTRICT AND
THE POINCIANA WEST COMMUNITY DEVELOPMENT DISTRICT
This Merger Agreement (the “Agreement”) is made and entered into by and between the
following:
The Poinciana Community Development District, a local unit of specialpurpose government established pursuant to Chapter 190, Florida Statutes, and
located in Polk County, Florida (hereinafter “Poinciana CDD”); and
The Poinciana West Community Development District, a local unit of specialpurpose government established pursuant to Chapter 190, Florida Statutes, and
located in Polk County, Florida (hereinafter “Poinciana West CDD,” and together
with Poinciana CDD, the “Districts”).
Recitals
WHEREAS, Poinciana CDD was established by Rule 42AA-1 of the Florida Land and
Water Adjudicatory Commission (“FLWAC”), effective November 1, 1999, as amended, for the
purposes of planning, financing, constructing, operating and/or maintaining public infrastructure
improvements; and
WHEREAS, Poinciana West CDD was established as of October 6, 2006 by Ordinance
2006-052, as amended by Ordinance 2007-043, adopted by the Board of County Commissioners
of Polk County, Florida for the purposes of planning, financing, constructing, operating and/or
maintaining public infrastructure improvements; and
WHEREAS, together the Districts serve the active-adult residential development known
as “Solivita” located within Polk County, Florida; and
WHEREAS, Section 190.046(3), Florida Statutes, authorizes the merger of community
development districts and provides that, prior to filing a petition requesting such merger, the
districts desiring to merge enter into a merger agreement which provides for the proper allocation
of the indebtedness assumed by merged district and the manner in which such debt shall be
retired; and
WHEREAS, Section 190.046(3), Florida Statutes, provides that the approval of the
merger agreement and the petition by the board of supervisors of each district shall constitute the
consent of the landowners within such district with respect to the merger; and
WHEREAS, due to the interrelated nature of the Districts within the Solivita community,
a merger of the Districts (hereinafter the “Merger”) is in the best interests of both Districts
because, among other reasons, the Merger would promote greater efficiency in the Districts’
operations, eliminate redundant overhead costs and other expenses, and reduce future operations
and maintenance assessments in the aggregate; and
1
Agenda Page 34
WHEREAS, on _____________ ___, 20__, the Board of Supervisors (the “Board(s)”) of
both Poinciana CDD and Poinciana West CDD adopted Resolutions 20__-___ and 20__-___,
respectively, evidencing the Districts’ intent to effectuate the Merger between the Districts,
directing the Districts’ staff to take all actions necessary in effectuating same, and approving the
form of an agreement between the Districts related to the merger and of the petition requesting
the Merger (collectively, the “Merger Approval Resolutions”); and
WHEREAS, in accordance with Section 190.046(3), Florida Statutes, Poinciana CDD
and Poinciana West CDD accordingly desire to set forth their mutual understanding, rights and
obligations with respect to the Merger.
NOW, THEREFORE, based upon good and valuable consideration and the mutual
covenants of the parties, the receipt of which and sufficiency of which are hereby acknowledged,
the parties agree as follows:
1.
Recitals and Authority. The foregoing recitals are true and correct and by this
reference are incorporated as a material part of this Agreement. This Agreement is entered into
pursuant to the provisions of Florida law, including, but not limited to, Chapter 190, Florida
Statutes.
2.
The Merger. Pursuant to the Merger Approval Resolutions, the Districts shall
cause to be filed with FLWAC a petition (“Merger Petition”) requesting that FLWAC adopt a
rule and any rule amendments to Rule 42AA-1, of the Florida Administrative Code (hereinafter
“District Merger Rule”) that would effectuate the Merger of Poinciana West CDD into and with
Poinciana CDD as the surviving entity. The Merger shall become effective _____ (____) days
following FLWAC’s adoption of the District Merger Rule (the “Merger Effective Date”). The
______ (____) day period preceding the Merger Effective Date shall be referred to as the
“Interim Merger Period.” On the Merger Effective Date, Poinciana West CDD shall be merged
into and with Poinciana CDD as the surviving entity, and Poinciana West CDD shall thereafter
cease to exist. It is the intent of the Districts that the transfer, assignment, vesting, and
assumption of all rights, property, assets, assessments, contracts, agreements, insurance, debts,
and liabilities from Poinciana West CDD into Poinciana CDD shall automatically occur on the
Merger Effective Date, by virtue of the Merger pursuant to Section 190.046(3), Florida Statutes.
3.
Delegation of Authority; Cooperation. This Agreement supplements, as
necessary, the authorization, direction and delegation of authority to the Districts’ Chairpersons,
Vice Chairpersons, and District officers and/or staff (collectively, “District Staff”) as provided in
the Merger Approval Resolutions to further authorize and delegate to District Staff the authority
to effectuate the transfer of powers, duties, liabilities, claims and assets, etc. as may be necessary
to effectuate the Merger. The Districts agree to continue to cooperate and take all actions
reasonably necessary and in a timely manner to permit a prompt response in all proceedings
relating to the Merger.
4.
Funding. The Districts recognize that in order to seek a Merger pursuant to
Chapter 190, Florida Statutes, District Staff, including but not limited to legal, engineering,
2
Agenda Page 35
financial and managerial staff, among others, must provide certain services necessary to the
effectuate the same. Accordingly, the Districts agree to provide the funding necessary for the
effectuation of the Merger in conjunction with their preparation and approval of Districts’ Fiscal
Year 2016/2017 budgets. The Districts hereby agree to share the costs associated with such
Merger as follows________________________________.
5.
Legal Opinions. The Districts shall cause to be provided, or otherwise obtain,
any legal opinions necessary to effectuate the Merger.
6.
District Name and Boundaries. Upon the Merger, Poinciana CDD shall
continue to have its existing name, “Poinciana Community Development District,” and
Poinciana West CDD shall cease to exist. As of the Merger Effective Date, the boundaries of
Poinciana CDD shall be as set forth in Exhibit A, attached hereto and incorporated herein by
reference.
7.
Board Members. Upon the Merger Effective Date, the Board of the Poinciana
West CDD shall cease to exist and the Poinciana West Board members shall cease to hold office.
The Board of Poinciana CDD shall continue to operate as the Board of the Merged District.
Provided however, that within thirty (30) days of the Merger Effective Date, and to honor the
resignations of the Supervisors currently occupying Seats ___ and Seats ____ of the Poinciana
CDD Board of Supervisors, which resignations are expressly directed to be held in escrow until
the Merger Effective Date, the Poinciana CDD Board agrees to appoint qualified electors
residing within the lands formerly comprising the Poinciana West CDD to the two (2) seats left
vacant by such resignations to fulfill the terms of such seats. Such appointment shall take place
within sixty (60) days after the Merger Effective Date. The election timetable provided for under
Section 190.006, Florida Statutes, shall continue to apply. Seats ___, ___ and ___ shall hold
four (4) year terms expiring 20__, and Seats ______ and ______ shall hold two (2) year terms
expiring 20__.
8.
Property & Assets. Effective as of the Merger Effective Date, Poinciana West
CDD passes all title, rights, ownership of property, moneys, uncollected taxes and/or
assessments, dues, receivables, claims, and judgments held and owned by Poinciana West CDD
(the “Poinciana West CDD Assets”) to Poinciana CDD. By execution of this Agreement, and as
of the Merger Effective Date, Poinciana CDD accepts and is hereby vested with the authority
necessary to effect such transfer from or on behalf of Poinciana West CDD, and receive such
title, rights, ownership of property, moneys, uncollected taxes and/or assessments, dues,
receivables, claims and judgments.
9.
Assessments. Effective as of the Merger Effective Date, all non-ad valorem or
special assessments levied by Poinciana West CDD against property in Poinciana West CDD
(the “Poinciana West CDD Assessments”) shall be payable when due to Poinciana CDD. By
execution of this Agreement, and as of the Merger Effective Date, the Poinciana West CDD
delegates, and the Poinciana CDD accepts, the authority to collect upon and enforce any such
assessment liens, whether under the Uniform Method of Collection or any other method under
Florida law. Following the Merger Effective Date, there shall be no change in the assessment
liens on the specific lands securing the outstanding Poinciana Community Development District
3
Commented [LCW1]: The Boards could also decide to rename
the merged districts at this time.
Agenda Page 36
(Polk County, Florida), Special Assessment Refunding Bonds, Series 2012A-1 and Series
2012A-2 (the “Series 2012 Bonds”) issued by the Poinciana CDD by virtue of the Merger
contemplated herein. Following the Merger Effective Date, there shall be no change in the
assessment liens on the specific lands securing the outstanding Poinciana West Community
Development District (Polk County, Florida) Special Assessment Bonds, Series (the “Series
2007 Bonds”) issued by the Poinciana West CDD by virtue of the Merger contemplated herein,
except that the liens shall be in favor of the Poinciana CDD.
10.
Contracts. Effective as of the Merger Effective Date, Poinciana CDD shall be
responsible for, and bound by, all contracts to which Poinciana West CDD is a party (the
“Poinciana West CDD Contracts”). Poinciana CDD shall assume the liabilities arising from the
Poinciana West CDD Contracts and be entitled to the benefits of the same by operation of law.
In addition, this Agreement shall effect the assignment, if needed, of the Poinciana West CDD
Contracts to Poinciana CDD as of the Merger Effective Date with no further action required on
behalf of the Districts unless consent by assignment is required by a third party. If such consent
is required by a third party, Poinciana CDD shall obtain such consent to assignment or terminate
the contract in accordance with its terms. By execution of this Agreement, Poinciana West CDD
delegates, and Poinciana CDD accepts, the authority to enforce and/or effect the disposition of
all Poinciana West CDD Contracts, including but not limited to the assignment, amendment,
and/or termination of the same.
11.
Interlocal Agreements Between the Districts. As of the Merger Effective Date,
Poinciana West CDD shall cease to exist and shall merge into Poinciana CDD. As Poinciana
CDD is the surviving entity of the Districts, there is no longer a need for interlocal agreements
between Poinciana West CDD and Poinciana CDD (collectively, the “District Interlocal
Agreements”) regarding _________________________. Therefore, each of the District
Interlocal Agreements shall be terminated as of the Merger Effective Date; provided, however,
that Poinciana CDD shall be entitled to levy special assessments against lands formerly within
the Poinciana West CDD for any payments outstanding and due to the Poinciana CDD pursuant
to any District Interlocal Agreement.
12.
Other Interlocal Agreements. Effective as of the Merger Effective Date,
Poinciana CDD shall be responsible for, and be bound by, all other interlocal agreements to
which Poinciana West CDD is a party, including those with Polk County (“Other Interlocal
Agreements”). Poinciana CDD shall assume the liabilities arising from such interlocal
agreements and be entitled to the benefit of the same by operation of law. In addition, this
Agreement shall effect the assignment, if needed, of the Other Interlocal Agreements by
Poinciana West CDD to Poinciana CDD as of the Merger Effective Date with no further action
required by the Districts. To the extent necessary, if any, Poinciana West CDD delegates, and
Poinciana CDD accepts, the authority to enforce and/or effect the disposition of all such
interlocal agreements, including but not limited to the assignment, amendment and/or
termination of the same.
13.
Debts & Liabilities. Effective as of the Merger Effective Date, Poinciana CDD
shall be responsible for and have the obligation of all debts and liabilities of Poinciana West
CDD (the “Poinciana West CDD Debts & Liabilities”) by operation of law. The Districts agree
4
Agenda Page 37
that, pursuant to Section 190.046, Florida Statutes, the Merger shall not impair the rights of
creditors and liens upon Poinciana West CDD property, if any. Moreover, Poinciana CDD may
be substituted for Poinciana West CDD in any claim existing, or action or proceeding pending by
or against Poinciana West CDD. To the extent necessary, the Poinciana West CDD delegates,
and Poinciana CDD accepts, the authority to satisfy, fulfill, and pay all Poinciana West CDD
Debts & Liabilities and defend against any claim or action proceeding by or against Poinciana
West CDD.
14.
Bonds. Effective as of the Merger Effective Date, Poinciana CDD shall assume
all bond indebtedness of Poinciana West CDD (the “Poinciana West CDD Bonds”). Poinciana
West CDD hereby authorizes Poinciana CDD to take any and all actions necessary to give effect
to the assumption of the Poinciana West CDD Bonds by Poinciana CDD. Such actions may
include, but are not limited to, the issuance of notices to bondholders, the assignment of a new
CUSIP number for the Poinciana West CDD Bonds, the renaming of the Poinciana West CDD
bond accounts held by the Trustee, the issuance by Poinciana CDD of replacement bonds and/or
the cancellation by the Trustee of the Poinciana West CDD Bonds. By execution of this
Agreement, and as of the Merger Effective Date, Poinciana CDD hereby accepts the obligations
of the Poinciana West CDD Bonds, having obtained the right to enforce and collect the
assessments levied by Poinciana West CDD to secure such indebtedness, and agrees to take any
and all actions necessary to effectuate the Merger, including but not limited to the execution of
an incumbency certificate or any other documents required by the Trustee.
15.
Insurance. Poinciana West CDD shall terminate its insurance coverage effective
thirty (30) days from the Merger Effective Date. Poinciana CDD shall ensure that payment of
the premium for that coverage is made so as to prevent any lapse in coverage, and shall be
entitled to receive any refund of any overpayment for such insurance due to the cancellation.
16.
Audits. Effective as of the Merger Effective Date, Poinciana West CDD hereby
authorizes the Poinciana CDD to conduct, approve, and submit to appropriate authorities a final
audit of Poinciana West CDD’s financial records pursuant to Section 190.007(2), Florida
Statutes, and the submittal of any additional financial reports or statements required by law. By
execution of this Agreement, Poinciana CDD agrees to conduct, approve, and submit to
appropriate authorities a final audit of Poinciana West CDD’s records pursuant to Section
190.007(2), Florida Statutes, and to submit all required additional financial reports or statements
required by law. The Districts agree that the preparation of the above-referenced audit shall not
commence until after the Merger Effective Date.
17.
Accounts. Effective as of the Merger Effective Date, the Poinciana West CDD
authorizes Poinciana CDD to assume control of all bank accounts held in the name of Poinciana
West CDD (the “Bank Accounts”), and to take any actions necessary to utilize such funds to pay
obligations of Poinciana West CDD which may become due after the Merger Effective Date or
to transfer any funds remaining in such accounts into Poinciana CDD accounts. Such actions
may include, but are not limited to, the expenditure of funds from the Bank Accounts for
payment of services rendered to Poinciana West CDD prior to the Merger Effective Date, the
transfer of such funds from Poinciana West CDD to Poinciana CDD, and the closing of such
Bank Accounts which shall occur within forty-five (45) days of the Merger Effective Date. By
5
Agenda Page 38
execution of this Agreement, and as of the Merger Effective Date, the Poinciana CDD accepts
such control over the Bank Accounts.
18.
Budgets. By execution of this Agreement, and effective as of the Merger
Effective Date, the Poinciana West CDD delegates to Poinciana CDD the authority to
consolidate the Poinciana West CDD budget with the Poinciana CDD budget for the then-current
fiscal year, and Poinciana CDD agrees to take any and all such actions with respect to the
consolidation of the Districts’ budgets. As the Districts acknowledge that the necessary
amendments to Poinciana CDD’s budget to reflect the Merger must occur after the closing of the
financial accounts and records of Poinciana West CDD, Poinciana CDD agrees to amend the
Poinciana CDD budget to reflect the Merger, including amendments to both revenues and
expenses, within sixty (60) days of the Merger Effective Date.
19.
Rules and Policies. At the time of this Agreement, Poinciana West CDD and
Poinciana CDD have identical Rules of Procedure. Any additional rules, rates, or policies
adopted by Poinciana CDD shall remain in place upon the Merger unless and until Poinciana
CDD finds, in its sole discretion, that it is in its best interests to amend such rules, rates, or
policies.
20.
Powers. At the time of this Agreement, Poinciana CDD shall continue to have all
of its existing general and special powers. Effective as of the Merger Effective Date, Poinciana
CDD shall be additionally vested with any and all of the general and special powers of Poinciana
West CDD.
21.
Default and Protection Against Third Party Interference. A default by either
party under this Agreement shall entitle the other to all remedies available at law or in equity,
which may include, but not be limited to, the right of damages and/or specific performance.
Each party shall be solely responsible for enforcing its rights under this Agreement against any
interfering third party. Nothing contained in this Agreement shall limit or impair a party’s right
to protect its rights from interference by a third party to this Agreement.
22.
Amendments. Amendments to and waivers of the provisions contained in this
Agreement may be made only by an instrument in writing approved by the Boards of
Supervisors of both Districts.
23.
Authorization. The execution of this Agreement has been duly authorized by the
Boards of Supervisors for both Poinciana CDD and Poinciana West CDD, both parties have
complied with all the requirements of law, and both parties have full power and authority to
comply with the terms and provisions of this instrument.
24.
Arm’s Length Transaction. This Agreement has been negotiated fully between
the parties as an arm’s length transaction. Both parties participated fully in the preparation of
this Agreement and received the advice of counsel of their choosing. In the case of a dispute
concerning the interpretation of any provision of this Agreement, both parties are deemed to
have drafted, chosen, and selected the language, and the doubtful language will not be
interpreted or construed against either party.
6
Agenda Page 39
25.
Third Party Beneficiaries. This Agreement is solely for the benefit of the
parties and no right or cause of action shall accrue upon or by reason, to or for the benefit of any
third party not a formal party to this Agreement. Nothing in this Agreement expressed or
implied is intended or shall be construed to confer upon any person or entity other than the
parties any right, remedy, or claim under or by reason of this Agreement or any of the provisions
or conditions of this Agreement.
26.
Assignment. Neither party may assign any part of this Agreement without the
prior written approval of the other. Any purported assignment without such written consent shall
be void.
27.
Controlling Law; Venue. This Agreement and the provisions contained in this
Agreement shall be construed, interpreted, and controlled according to the laws of the State of
Florida. Venue shall be in Polk County, Florida.
28.
Severability. The invalidity or unenforceability of any one or more provisions of
this Agreement shall not affect the validity or enforceability of the remaining portions of this
Agreement, or any part of this Agreement not held to be invalid or unenforceable.
29.
Sovereign Immunity. Nothing in this Agreement shall constitute or be construed
as a waiver of either party’s limitations on liability, as set forth in Section 768.28, Florida
Statutes, or other applicable statute or law.
30.
Enforcement of Agreement. In the event that either party is required to enforce
this Agreement by court proceedings or otherwise, the parties agree that the prevailing party
shall be entitled to recover from the non-prevailing party all fees and costs incurred, including
reasonable attorneys fees, paralegal fees and costs for trial, alternative dispute resolution, or
appellate proceedings.
31.
Headings for Convenience Only. The descriptive headings in this Agreement
are for convenience only and shall not control nor affect the meaning or construction of any of
the provisions of this Agreement.
32.
Counterparts. This Agreement may be executed in any number of counterparts,
each of which when executed and delivered shall be an original. However, all such counterparts
together shall constitute one and the same instrument. Signature and acknowledgment pages, if
any, may be detached from the counterparts and attached to a single copy of this document to
physically form one document.
33.
Effective Date; Merger Effective Date and Termination. This Agreement shall
be effective upon the execution by a majority of the Board of Supervisors of both the Poinciana
CDD and Poinciana West CDD, and upon the recordation of a fully-executed copy of the
Agreement in the Official Records of Polk County, Florida. The Agreement shall continue to be
effective until the earlier of either: (a) the date following the Merger Effective Date upon which
all obligations and requirements set forth under this Agreement have been satisfied; or (b)
7
Agenda Page 40
termination of this Agreement upon sixty (60) days written notice by the terminating party. The
terminating party shall record a Notice of Termination of this Agreement immediately after the
effective date of termination.
[SIGNATURES ON NEXT PAGE]
8
Agenda Page 41
IN WITNESS WHEREOF, the undersigned executed this Agreement as of the _____
day of ___________, 20__.
Attest:
POINCIANA COMMUNITY
BOARD OF SUPERVISORS
__________________________
Secretary
By:
Its Chairman
Witness:
By:
Its Vice-Chairman
__________________________
Printed Name
By:
Its Assistant Secretary
Witness:
By:
__________________________
Printed Name
By:
STATE OF FLORIDA
COUNTY OF POLK
SUBSCRIBED AND SWORN to me, before a Notary Public in the State and County
aforesaid, this ___ day of ____________, 20__.
____________________________________
Notary Public, State of Florida
____________________________________
Name of Notary Public
Print, Stamp or Type as Commissioned
Personally known to me or Produced Identification:
____________________________________
Type of Identification Produced
9
Agenda Page 42
IN WITNESS WHEREOF, the undersigned executed this Agreement as of the _____
day of ___________, 20__.
Attest:
__________________________
Secretary
Witness:
__________________________
Printed Name
POINCIANA WEST COMMUNITY
BOARD OF SUPERVISORS
By:
Its Chairman
By:
Its Vice-Chairman
By:
Witness:
By:
__________________________
Printed Name
By:
STATE OF FLORIDA
COUNTY OF POLK
aforesaid, this ___ day of ___________, 20__.
____________________________________
____________________________________
____________________________________
10
Agenda Page 43
IN WITNESS WHEREOF, the undersigned as District Manager of Poinciana CDD
Community Development District accepts the authority delegated by this Agreement as of the
_____ day of ___________, 20__.
Attest:
SEVERN TRENT SERVICES, INC.
__________________________
Secretary
By:
Its Director
Witness:
__________________________
Printed Name
Witness:
__________________________
Printed Name
STATE OF FLORIDA
COUNTY OF DUVAL
aforesaid, this ___ day of ___________, 20__.
____________________________________
____________________________________
____________________________________
Exhibit A:
Poinciana CDD Boundaries as of Merger Effective Date
11
Agenda Page 44
Sixth Order of Business
Agenda Page 45
6A.
Agenda Page 46
NOTICE OF RULE DEVELOPMENT BY
THE POINCIANA COMMUNITY DEVELOPMENT DISTRICT
In accordance with Chapters 190 and 120, Florida Statutes, the Poinciana Community
Development District (the “District”) hereby gives notice of its intent to develop rules governing
the prohibition of the operation of certain vehicles within tunnels owned by the District (the
“Tunnels”).
The proposed rules will address, among other things, the prohibition of the operation of
any vehicles within the Tunnels other than battery-powered vehicles no larger than a golf cart,
and enforcement of the same. The purpose and effect of the proposed rules is to establish
procedures and requirements for the use of the Tunnels within the District.
Legal authority for the proposed rules, and the provisions of the Florida Statutes being
implemented, include Chapter 190, Florida Statutes, generally, and sections 190.011(5),
190.041, and 120.54, Florida Statutes, specifically.
A copy of the proposed rules may be obtained by contacting the District Manager, at 610
Sycamore Street, Suite 140, Celebration, Florida 34747 or at (321) 939-4301.
Gary Moyer
District Manager
PUBLISH: [AT LEAST ONE DAY PRIOR TO NOTICE OF RULEMAKING]
Publication date:
Agenda Page 47
6B.
Agenda Page 48
NOTICE OF RULEMAKING BY
THE POINCIANA COMMUNITY DEVELOPMENT DISTRICT
If requested, a public hearing may be conducted by the Board of Supervisors of the
Poinciana Community Development District (the “District”) on __________________, 2016 at
_____ p.m. at Starlite Ballroom, 384 Village Drive, Poinciana, Florida 34759.
In accordance with Chapters 190 and 120, Florida Statutes, the District hereby gives the
public notice of its intent to adopt its proposed rules governing the prohibition of the operation of
certain vehicles within tunnels owned by the District (the “Tunnels”).
The proposed rules will address, among other things, the prohibition of the operation of
any vehicles within the Tunnels other than battery-powered vehicles no larger than a golf cart,
and enforcement of the same. The purpose and effect of the proposed rules is to establish
procedures and requirements for the use of the Tunnels within the District.
Prior Notice of Rule Development was published in _____________________________
on ___________________, 2016.
Legal authority for the proposed rules, and the provisions of the Florida Statutes being
implemented, include Chapter 190, Florida Statutes, generally, and sections 190.011(5),
190.041, and 120.54, Florida Statutes, specifically.
Any person who wishes to provide the District with a proposal for a lower cost regulatory
alternative as provided by Section 120.541(1), Florida Statutes, must do so in writing within
twenty-one (21) days after publication of this notice.
IF REQUESTED WITHIN TWENTY ONE (21) DAYS OF THE DATE OF THIS
NOTICE, A HEARING WILL BE HELD AT THE TIME, DATE, AND PLACE SHOWN
BELOW:
TIME AND DATE:
____________________, 2016 at ____ p.m.
PLACE:
Starlite Ballroom
384 Village Drive
Poinciana, Florida, 34759
A request for a public hearing on the District’s intent to adopt its proposed rules must be
made in writing to the District Manager at 610 Sycamore Street, Suite 140, Celebration,
Florida 34747, and must be received within twenty one (21) days after the date of this notice.
This public hearing may be continued to a date, time, and place to be specified on the
record at the hearing. If anyone chooses to appeal any decision of the Board with respect to any
matter considered at the public hearing, such person will need a record of the proceedings and
should accordingly ensure that a verbatim record of the proceedings is made which includes the
testimony and evidence upon which such appeal is to be based. At the hearing, one or more
Agenda Page 49
Supervisors may participate in the public hearing by telephone. Any person requiring special
accommodations at the hearing because of a disability or physical impairment should contact the
District Office at (321) 939-4301at least five (5) calendar days prior to the meeting. If you are
hearing or speech impaired, please contact the Florida Relay Service at 1-800-955-8770, for aid
in contacting the District Office. A copy of the rule and additional information on the public
hearing may be obtained by contacting the District Manager at 610 Sycamore Street, Suite 140,
Celebration, Florida 34747 or by calling (321) 939-4301.
PUBLISH: [AT LEAST 28 DAYS PRIOR TO ADOPTION DATE]
Publication date:
Agenda Page 50
Seventh Order of Business
Agenda Page 51
7A.
Agenda Page 52
MEMORANDUM
TO:
FROM:
Sergio Inguanzo, District Accountant
CC:
Gary Moyer, District Manager / Peter Brill, Accounting Manager
DATE:
January 25, 2016
SUBJECT:
December Financial Report
Please find enclosed the December 2015 financials for Poinciana CDD. For your review assistance,
below is some top level information on the District’s current financial position. Should you have any
other questions or require additional information, please do not hesitate to contact me at
[email protected].
Finance Report
General Fund
•
Total revenues through December were at approximately 83% of the annual budget. Tax
Collector Assessments were at approximately 91% of the annual budget due to units added from
CDD collected roll to County collected roll.
•
Total expenditures through December were at approximately 28% of the annual budget.
o
ProfServ-Legal Services – General fees through November 2015.
o
ProfServ-Trustee Fees – U.S. Bank fees for both series bonds to-date.
o
ProfServ-Legal Incorporation – Incorporation fees through November 2015.
o
Printing/Binding – Copies of invoices are now included in the financials thus increasing
these line items.
o
Contracts-Aquatic Control – District had budgeted for higher amount.
o
R&M-Plant Replacement – Mainscape grounds work at lakes area.
Debt Service Funds
•
Total revenues through December were at approximately 76% of the annual budget. Tax
Collector Assessments were at approximately 91% of the annual budget due to units added from
CDD collected roll to County collected roll.
o
Interest Expense Series A-2 – The CDD budgeted based on amortization schedule
provided by trustee which was incorrect. The variance will be used from fund balance
and fund balance will be replenished over time.
Agenda Page 53
POINCIANA
Community Development District
Financial Report
December 31, 2015
Prepared by
Agenda Page 54
POINCIANA
Table of Contents
Page #
FINANCIAL STATEMENTS
Balance Sheet - All Funds……………………………………………………………………………………
1
Statement of Revenues, Expenditures and Changes in Fund Balance
General Fund
…………………………………………………………………………………………..
2-3
Debt Service Fund
…………………………………………………………………………………….
4
SUPPORTING SCHEDULES
Non Ad Valorem Assessments - Schedule(s)……………………………………………………………..
5-6
Cash and Investment Report ………………………………………………………………………………..
7
Bank Reconciliation……………………………………………………………………………………………
8
…………………………………………...…………………………………………………………………………
Check Register
9-52
Agenda Page 55
POINCIANA
Financial Statements
(Unaudited)
December 31, 2015
Agenda Page 56
POINCIANA
Governmental Funds
Balance Sheet
December 31, 2015
SERIES 2012A
DEBT SERVICE
FUND
GENERAL
FUND
ACCOUNT DESCRIPTION
TOTAL
ASSETS
Cash - Checking Account
$
Due From Developer
1,471,067
$
-
$
1,471,067
29,651
131,695
161,346
-
1,032,839
1,032,839
Certificates of Deposit - 36 Months
106,226
-
106,226
Money Market Account
299,368
-
299,368
2,093
-
2,093
Due From Other Funds
Investments:
SBA Account
Interest Fund (A-2)
-
31
31
Redemption Fund (A-1)
-
3,040
3,040
Redemption Fund (A-2)
-
832
832
Reserve Fund (A-1)
-
535,748
535,748
Reserve Fund (A-2)
-
322,618
322,618
Revenue Fund
-
412,415
412,415
TOTAL ASSETS
$
1,908,405
$
2,439,218
$
4,347,623
$
17,948
$
-
$
17,948
LIABILITIES
Accounts Payable
Deferred Revenue
Due To Other Funds
TOTAL LIABILITIES
24,443
131,695
156,138
1,032,839
-
1,032,839
1,075,230
131,695
1,206,925
-
2,307,523
2,307,523
154,937
-
154,937
678,238
-
678,238
FUND BALANCES
Restricted for:
Debt Service
Assigned to:
Operating Reserves
Unassigned:
TOTAL FUND BALANCES
$
833,175
$
2,307,523
$
3,140,698
TOTAL LIABILITIES & FUND BALANCES
$
1,908,405
$
2,439,218
$
4,347,623
Report Date: 1/14/2016
Page 1
Agenda Page 57
POINCIANA
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending December 31, 2015
ANNUAL
ADOPTED
BUDGET
ACCOUNT DESCRIPTION
YEAR TO DATE
BUDGET
YEAR TO DATE
ACTUAL
$
$
YTD ACTUAL
AS A % OF
ADOPTED BUD
VARIANCE ($)
FAV(UNFAV)
REVENUES
Interest - Investments
Interest - State Board
$
3,500
875
558
$
(317)
15.94%
-
-
2
2
0.00%
Special Assmnts- Tax Collector
434,319
144,773
397,182
252,409
91.45%
Special Assmnts- CDD Collected
199,300
99,650
133,863
34,213
67.17%
Special Assmnts- Discounts
(17,373)
(5,791)
(15,975)
(10,184)
91.95%
TOTAL REVENUES
619,746
239,507
515,630
276,123
83.20%
6,000
1,000
800
200
13.33%
459
152
61
91
13.29%
EXPENDITURES
Administration
P/R-Board of Supervisors
FICA Taxes
ProfServ-Arbitrage Rebate
600
-
-
-
0.00%
5,000
-
-
-
0.00%
ProfServ-Engineering
18,000
4,500
1,733
2,767
9.63%
ProfServ-Legal Services
30,000
9,286
9,286
-
30.95%
ProfServ-Mgmt Consulting Serv
55,341
13,836
13,835
1
25.00%
8,686
-
-
-
0.00%
11,365
11,365
11,365
-
100.00%
9,803
3,191
3,191
-
32.55%
10,000
5,179
5,179
-
51.79%
4,000
-
-
-
0.00%
ProfServ-Dissemination Agent
ProfServ-Property Appraiser
ProfServ-Special Assessment
ProfServ-Trustee Fees
ProfServ-Legal Incorporation
Auditing Services
Communication - Telephone
Postage and Freight
Insurance - General Liability
-
-
15
(15)
0.00%
1,200
200
86
114
7.17%
14,000
14,000
13,993
7
99.95%
Printing and Binding
2,000
1,057
1,057
-
52.85%
Legal Advertising
2,000
581
581
-
29.05%
Misc-Assessmnt Collection Cost
8,686
7,624
7,624
-
87.77%
300
89
88
1
29.33%
Office Supplies
Annual District Filing Fee
175
175
175
-
100.00%
187,615
72,235
69,069
3,166
36.81%
14,000
3,500
3,500
-
25.00%
Contracts-Landscape
143,645
35,911
35,911
-
25.00%
Contracts-Aquatic Control
119,224
29,806
24,500
5,306
20.55%
Contracts-Aquatic Midge Mgmt
Total Administration
Field
ProfServ-Field Management
141,000
35,250
35,250
-
25.00%
Electricity - General
1,500
375
306
69
20.40%
R&M-Drainage
3,000
-
-
-
0.00%
Page 2
Agenda Page 58
POINCIANA
General Fund
ANNUAL
ADOPTED
BUDGET
ACCOUNT DESCRIPTION
YEAR TO DATE
BUDGET
YEAR TO DATE
ACTUAL
YTD ACTUAL
AS A % OF
ADOPTED BUD
VARIANCE ($)
FAV(UNFAV)
R&M-Mulch
4,500
-
-
-
0.00%
R&M-Plant Replacement
4,060
3,117
3,117
-
76.77%
Misc-Contingency
1,202
-
-
-
0.00%
432,131
107,959
102,584
5,375
23.74%
619,746
180,194
171,653
8,541
27.70%
-
59,313
343,977
284,664
0.00%
284,664
0.00%
Total Field
TOTAL EXPENDITURES
Excess (deficiency) of revenues
Over (under) expenditures
Net change in fund balance
$
FUND BALANCE, BEGINNING (OCT 1, 2015)
FUND BALANCE, ENDING
-
$
489,198
$
489,198
59,313
$
489,198
$
548,511
343,977
$
489,198
$
833,175
Page 3
Agenda Page 59
POINCIANA
Series 2012A Debt Service Fund
ANNUAL
ADOPTED
BUDGET
ACCOUNT DESCRIPTION
YEAR TO DATE
BUDGET
YEAR TO DATE
ACTUAL
$
$
YTD ACTUAL
AS A % OF
ADOPTED BUD
VARIANCE ($)
FAV(UNFAV)
REVENUES
Interest - Investments
$
Special Assmnts- Tax Collector
500
125
169
$
44
33.80%
1,212,960
404,320
1,109,552
705,232
91.47%
Special Assmnts- CDD Collected
577,508
288,754
263,390
(25,364)
45.61%
Special Assmnts- Discounts
(48,518)
(16,173)
(44,604)
(28,431)
91.93%
TOTAL REVENUES
1,742,450
677,026
1,328,507
651,481
76.24%
ProfServ-Property Appraiser
24,259
-
-
-
0.00%
Misc-Assessmnt Collection Cost
24,259
8,086
21,299
(13,213)
87.80%
48,518
8,086
21,299
(13,213)
43.90%
Principal Debt Retirement A-1
550,000
-
-
Principal Debt Retirement A-2
210,000
-
-
-
-
25,000
Interest Expense Series A-1
466,388
233,194
233,194
Interest Expense Series A-2
365,075
182,538
190,125
(7,587)
52.08%
1,591,463
415,732
448,319
(32,587)
28.17%
1,639,981
423,818
469,618
(45,800)
28.64%
102,469
253,208
858,889
605,681
102,469
-
-
-
0.00%
102,469
-
-
-
0.00%
605,681
n/a
EXPENDITURES
Administration
Total Administration
Debt Service
Prepayments Series A-2
Total Debt Service
TOTAL EXPENDITURES
-
0.00%
-
0.00%
(25,000)
0.00%
-
50.00%
Excess (deficiency) of revenues
Over (under) expenditures
n/a
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance
TOTAL FINANCING SOURCES (USES)
Net change in fund balance
$
FUND BALANCE, BEGINNING (OCT 1, 2015)
FUND BALANCE, ENDING
102,469
$
1,448,634
$
1,551,103
253,208
$
1,448,634
$
1,701,842
858,889
$
1,448,634
$
2,307,523
Page 4
Agenda Page 60
POINCIANA
Supporting Schedules
December 31, 2015
Agenda Page 61
POINCIANA
(Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2016
Date
Received
Net Amount
Received
Discount
(Penalty)
Amount
Collection
Cost
ASSESSMENTS LEVIED FY 2016
ALLOCATION %
Allocation by Fund
Debt Service
General
Series 2012A
Fund
Fund
(1)
(1)
1,719,086 $
452,301 $
1,266,786
100%
26%
74%
Gross
Amount
Received
$
11/20/15
28,784
1,585
587
30,956
7,995
22,961
11/25/15
79,255
3,365
1,617
84,237
23,313
60,924
12/04/15
176,602
7,487
3,604
187,693
50,530
137,163
12/16/15
703,994
29,920
14,367
748,280
196,939
551,341
12/23/15
428,599
18,222
8,747
455,568
118,405
337,163
1,417,233
60,578
28,923
1,506,735
397,182
1,109,552
TOTAL
% COLLECTED
88%
88%
88%
(1) Variance in Budget and Roll:
Total Revisions from Budget to TRIM Roll
1. Added 39 H1 Units from District Collected to Tax Roll. Now, all 75 units from C1/H1 are accounted for
2. Added 72 Units from Town Center from District Collected to Tax Roll
3. Reduced 711 off Roll Units by 8 as part of replat of parent parcel 282714933540001000 and added the 8 new DS units to the
tax roll.
4. 3 Prepayment received during budget process
Total Units removed from District Collected to Tax Roll are 119
Prepared by:
Page 5
Agenda Page 62
POINCIANA
Non-Ad Valorem Special Assessments - District Collected
(Monthly Assessment Collection Distributions)
For the Fiscal Year Ending September 30, 2016
Date
Received
Allocation by Fund
Series 2012A
General
Debt Service
Fund
Fund
Gross
Amount
Received
Net Amount
Received
DISTRICT COLLECTED ASSESSMENTS FY 2016 $
ALLOCATION %
709,529 $
100%
182,750 $
26%
526,780
74%
10/08/15
TOTAL
$
397,253
$
397,253
$
133,863
$
263,390
$
397,253
$
397,253
$
133,863
$
263,390
% COLLECTED
56%
73%
50%
Prepared by:
Page 6
Agenda Page 63
POINCIANA
All Funds
Cash and Investment Report
December 31, 2015
Account Name
Bank Name
CD Issuer/Investment Type
Maturity
Yield
Balance
GENERAL FUND
Checking Account - Operating
CenterState Bank Checking account
n/a
$
1,471,067
Subtotal $
0.25%
1,471,067
36 month CD
CenterState Bank CD
7/6/17
0.45%
CenterState Bank MMA
n/a
0.05%
$
31,882
BankUnited
n/a
0.45%
$
267,487
Subtotal $
299,368
Operating Account - Fund A
SBA
MMA
Investment Pool
n/a
0.25%
106,226
$
2,093
Subtotal $
2,093
General Fund Sub-total $
1,878,755
DEBT SERVICE AND CAPITAL PROJECT FUNDS
Series 2012 A-2 Interest Fund
US BANK
First American Government Obligation
n/a
0.00%
$
31
Series 2012A-1 Redemption
US BANK
n/a
0.00%
$
3,040
Series 2012A-2 Redemption
US BANK
n/a
0.00%
$
832
Series 2012 A-1 Reserve Fund
US BANK
n/a
0.00%
$
535,748
Series 2012 A-2 Reserve Fund
US BANK
n/a
0.00%
$
322,618
Series 2012 A Revenue Fund
US BANK
n/a
0.00%
$
412,415
Debt Service and Capital Funds Sub-Total $
1,274,682
Total $
3,153,437
Prepared By:
Page 7
Agenda Page 64
Poinciana CDD
Bank Reconciliation
Bank Account No.
3173
Statement No.
12-15
CenterState Bank - GF
Statement Date
12/31/2015
G/L Balance (LCY)
1,471,067.13
Statement Balance
1,503,142.17
G/L Balance
1,471,067.13
Outstanding Deposits
0.00
Positive Adjustments
0.00
Subtotal
1,503,142.17
Subtotal
1,471,067.13
Outstanding Checks
32,075.04
Negative Adjustments
0.00
Differences
0.00
Ending G/L Balance
1,471,067.13
Ending Balance
1,471,067.13
Difference
0.00
Posting
Date
Document
Type
Document
No.
Description
Amount
Cleared
Amount
Difference
12/30/2015 Payment
2092
ATKINS NORTH AMERICA, INC
1,102.50
0.00
1,102.50
12/30/2015 Payment
2093
CLARKE AQUATIC SERVICE, INC.
8,166.66
0.00
8,166.66
12/30/2015 Payment
2094
HOPPING, GREEN & SAMS
10,835.43
0.00
10,835.43
12/30/2015 Payment
2095
MAINSCAPE
11,970.45
0.00
11,970.45
Outstanding Checks
Total Outstanding Checks......................................................................................................................
32,075.04
32,075.04
Page 8
Agenda Page 65
7B.
Agenda Page 66
Check Register by Fund
For the Period from 10/1/15 to 10/31/15
(Sorted by Check No.)
Fund
No.
Check
No.
Check
Date
Payee
Invoice No.
Invoice Description
G/L Account Name
G/L Account #
Check Amount
GENERAL FUND - 001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
2059
2060
2060
2061
2061
2061
2061
2061
2062
2062
2063
2064
2065
2066
2067
2067
2068
2069
2070
2071
2071
2071
2071
2072
2073
2073
2073
2073
2073
10/02/15
10/02/15
10/02/15
10/02/15
10/02/15
10/02/15
10/02/15
10/02/15
10/12/15
10/12/15
10/12/15
10/12/15
10/22/15
10/22/15
10/22/15
10/22/15
10/22/15
10/22/15
10/28/15
10/28/15
10/28/15
10/28/15
10/28/15
10/30/15
10/30/15
10/30/15
10/30/15
10/30/15
10/30/15
Report Date 11/6/2015
SEVERN TRENT ENVIRONMENTAL SERVICES
DUKE ENERGY
DUKE ENERGY
FEDEX
THE LEDGER
MAINSCAPE
PUBLIC RISK INSURANCE
PUBLIC RISK INSURANCE
THE LEDGER
MAINSCAPE
ATKINS NORTH AMERICA, INC
MOYER MANAGEMENT GROUP, INC
3223512
83904
83915
2080974
2080974
2080974
2080974
2080974
92915
93015
5-174-37577
971659
3223814
1170676
41876
41875
L060G0H48Z
1169984A
1823951
84502
84503
84504
84505
93015
2081413
2081413
2081413
2081413
2081413
WEED & ALGAE SERVICE SEPTEMBER 2015
GEN COUNSEL 8/4/15-8/31/15
INCORPORATION - 8/2015-8/28/15
SEPT 2015 MGMT FEES
SEPT 2015 MGMT FEES
SEPT 2015 MGMT FEES
SEPT 2015 MGMT FEES
SEPT 2015 MGMT FEES
BILLING PERIOD 8/28/15-9/29/15
BILLING PERIOD 8/28/15-9/29/15
POSTAGE - 9/18/15
NOTICE OF MEETING - 9/9/15
WEED & ALGAE SERVICE - OCT 2015
POND BANK MAINT - OCT 2015
PK2F61 0534021 15-09 10/1/15-10/1/2017
0202-5199-1 10/1/15-10/1/16
MEETING SCHED FOR FY2016
MULCH INST POND C-1
ENG'G SVS - 9/1/15-9/30/15
GENERAL COUNSEL 9/1/15-9/30/15
INCORPORATION - 9/3/15-9/30/15
SALE RECREATION FACILITIES 9/14/15-9/29/15
MERGER - 9/1/15-9/23/15
WEBSITE DOMAIN ANNUAL RENEWAL
OCT 2015 MGMT SERVICES
Prepared by:
ProfServ-Merger Expenses
Postage and Freight
Office Supplies
Postage and Freight
Legal Advertising
Contracts-Landscape
Legal Advertising
R&M-Mulch
ProfServ-Engineering
Communication - Telephone
ProfServ-Field Management
Postage and Freight
Office Supplies
534067-53901
531023-51401
531023-51401
531027-51201
531060-53901
541006-51301
547001-51301
551002-51301
543006-53901
543006-53901
541006-51301
548002-51301
534067-53901
534050-53901
545002-51301
545002-51301
548002-51301
546059-53901
531013-51501
531023-51401
531023-51401
531023-51401
531023-51401
541003-51301
531027-51201
531016-53901
541006-51301
547001-51301
551002-51301
$11,242.80
$2,505.25
$387.06
$4,611.75
$1,166.67
$15.40
$413.40
$38.50
$32.00
$69.66
$9.49
$285.84
$8,166.66
$11,970.45
$11,703.00
$2,290.00
$267.17
$675.00
$2,220.75
$4,534.44
$2,388.29
$665.50
$1,567.00
$14.99
$4,611.75
$1,166.67
$8.87
$257.10
$44.00
Fund Total
$73,329.46
Total Checks Paid
$73,329.46
Page 9
Agenda Page 67
Page 10
Agenda Page 68
Page 11
Agenda Page 69
Page 12
Agenda Page 70
Page 13
Agenda Page 71
Page 14
Agenda Page 72
Page 15
Agenda Page 73
Page 16
Agenda Page 74
Page 17
Agenda Page 75
Page 18
Agenda Page 76
Page 19
Agenda Page 77
Page 20
Agenda Page 78
Page 21
Agenda Page 79
Page 22
Agenda Page 80
Page 23
Agenda Page 81
Page 24
Agenda Page 82
Page 25
Agenda Page 83
Page 26
Agenda Page 84
Page 27
Agenda Page 85
Page 28
Agenda Page 86
Page 29
Agenda Page 87
Page 30
Agenda Page 88
Page 31
Agenda Page 89
Page 32
Agenda Page 90
Page 33
Agenda Page 91
Page 34
Agenda Page 92
Page 35
Agenda Page 93
Page 36
Agenda Page 94
Page 37
Agenda Page 95
Page 38
Agenda Page 96
Page 39
Agenda Page 97
Page 40
Agenda Page 98
Page 41
Agenda Page 99
Page 42
Agenda Page 100
Page 43
Agenda Page 101
Page 44
Agenda Page 102
Page 45
Agenda Page 103
Page 46
Agenda Page 104
Page 47
Agenda Page 105
Page 48
Agenda Page 106
Page 49
Agenda Page 107
Page 50
Agenda Page 108
Page 51
Agenda Page 109
Page 52
Agenda Page 110
7C.
Agenda Page 111
POINCIANA
Motion: Assigning Fund Balance as of 9/30/15
The Board hereby assigns the FY 2015 Reserves as follows:
Operating Reserve
$151,212
*Note: Assignment above is to be confirmed by motion at 1/25/16 board meeting.
Agenda Page 112
7D.
Agenda Page 113
SECOND AMENDMENT TO THE MANAGEMENT
ADVISORY SERVICES AGREEMENT BETWEEN
POINCIANA COMMUNITY
DEVELOPMENT DISTRICT AND SEVERN TRENT
ENVIRONMENTAL SERVICES, INC.
THIS AMENDMENT is made and entered into this 25th day of January 2016, by
and between Severn Trent Environmental Services (hereinafter called the Manager) and
Poinciana Community Development District (hereinafter called the District);
WHEREAS, on October 26, 2006 the DISTRICT entered into a Management Advisory
Services Agreement (the "Agreement") with the MANAGER; and
WHEREAS, on October 1, 2013 the DISTRICT and the MANAGER entered into an
agreement to modify the scope of services and fee schedule
NOW, THEREFORE, in consideration of the mutual covenants contained herein, and
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree to amend the Agreement as follows:
1.

2.
3.
Amendment to the Exhibit A – Fee Schedule: is hereby amended to include
the following additional language:
The compensation is hereby amended to include the following additional language:
Fees not paid by the District: The Manager will charge $75 per lot per estoppel
and/or closing statement to the requester for said information.
Current Agreement: Except as provided in this Amendment, the other terms and
conditions of the Agreement shall remain in full force and effect. In the event of a
conflict between the terms of this Amendment and the terms of the original
Agreement, the terms of this Amendment shall prevail.
Effective Date. This Amendment shall be effective on the 25th day of January
2016.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed
as of the date and year first above written.
Page 1 of 2
Agenda Page 114
SEVERN TRENT ENVIRONMENTAL
SERVICES, INC.
POINCIANA COMMUNITY
BY_____________________________
BY____________________________
Name: __________________________
(Print)
Name: _________________________
(Print)
Title:
Title: Chairperson
General Manager
Management Services Southeast
Page 2 of 2
Agenda Page 115
Eighth Order of Business
Agenda Page 116
8Ci.
Agenda Page 117
POINCIANA
COMMUNITY DEVELOPMENT
DISTRICT
FIELD MANAGEMENT REPORT
JANUARY 2016
Agenda Page 118
POINCIANA COMMUNITY DEVELOPMENT DISTRICT
FIELD MAINTENANCE HIGHLIGHT REPORT
JANUARY 2016
COMPLETED ITEMS:

Meet with contractors on a monthly basis

Follow up with vendors on pending items

Review and process invoices on a weekly basis

Perform irrigation maintenance/repairs

Follow up on daily resident and vendors’ activities

Returned phone calls

Solved resident inquiries made by phone and e-mail

Remove Christmas lights
ATTACHMENTS
 Action Items List
 Resident Call Log
 Clarke Aquatic treatment report
 Clarke Midge treatment report
 Mainscape report
Agenda Page 119
POINCIANA
DISTRICT
ACTION ITEMS LIST
Agenda Page 120
Action Items List
from meeting in November, 2015
Last updated 1/13/16
No
Location
1.
Description
Action Taken
Status
Christmas lights
Field staff removed Christmas lights
Complete
Vegetation
Vendor removed vegetation
Complete
Vendor installed
Complete
2.
561 Glendora, Pond D-8
3.
524 Catanya, Pond B-1
4.
Pond A12
Damaged sod while mowing
Vendor repaired damaged sod
Complete
5.
Pond C-1
Pond C-1 has beds on the west side
Vendor to clean in January
Pending
6.
7.
8.
9.
Standard Crape Myrtle installed
Agenda Page 121
POINCIANA COMMUNITY
RESIDENTIAL CALL LOG
Agenda Page 122
Poinciana Community Development District - Complaints Log
Caller (Email sender)
Date
Location (Address)
Complaint
Action Taken
Status
Fran
11/13/2015
899 Grand Canal Venezia
weeds in pond
pond is clean
Complete
Michael McCracken
11/12/2015
232 Indian Wells
given to Brian for his direction
Complete
Michael McCracken
11/16/2015
232 Indian Wells
wants the weir painted
weir has water line, needs cleaning,
painting
Michael McCracken
11/30/2015
232 Indian Wells Pond D-1
pond is green
Clarke notified
given to Brian for his direction
Complete
Complete
Rudy Bautista
12/23/2015
Milan Lane/Barcelona Flora Vista
hole near sidewalk that's growing; not
irrigation
Barbara Rhyne
12/28/2015
Bella Viana
mosquitos
this is Polk County, not Clarke
Complete
Lynne Popvich
1/7/2016
Pond D10
algae
notified Clarke
Complete
Complete
Agenda Page 123
POINCIANA
DISTRICT
CLARKE AQUATIC
TREATMENT REPORT
Agenda Page 124
PCDD Monthly Treatment Report
Date between : 12/1/2015 and 12/31/2015
Customer Site ID
10-A
10-B
A-1
A-1
A-1
A-1
A-1
A-11
A-12
A-13
A-2
A-2
A-2
A-2
A-20
A-20
A-20
A-21
A-21
A-21
A-22
A-4
A-5
A-6
A-7
A-8
A-9
B-1
B-1
B-1
B-1
B-1
B-11
B-15
B-16
C-1
C-10
C-10
C-10
Treatment Date
12/2/2015
12/2/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/2/2015
12/2/2015
12/2/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/2/2015
12/2/2015
12/2/2015
12/17/2015
12/8/2015
12/2/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/2/2015
12/2/2015
12/2/2015
12/8/2015
12/17/2015
12/17/2015
12/17/2015
Condition/Weeds Treated
Clean
Clean
Alligator Weed
Filamentous
Pennywort
Planktonic
Shoreline Grasses
Clean
Clean
Clean
Alligator Weed
Pennywort
Planktonic
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Clean
Clean
Planktonic
Clean
Clean
Clean
Clean
Alligator Weed
Filamentous
Pennywort
Planktonic
Shoreline Grasses
Clean
Filamentous
Clean
Clean
Alligator Weed
Cattail
Pennywort
Agenda Page 125
C-10
C-11
C-11
C-12
C-12
C-12
C-12
C-12
C-12
C-13
C-14
C-15
C-16
C-16
C-16
C-17
C-17
C-17
C-18
C-19
C-2
C-2
C-2
C-20
C-20
C-20
C-20
C-3
C-6
C-6B
C-6B
C-8
C-8
C-8
C-8
C-8
C-9
C-9
C-9
D-1
D-1
D-10
D-10
12/17/2015
12/17/2015
12/17/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/17/2015
12/17/2015
12/17/2015
12/2/2015
12/17/2015
12/8/2015
12/8/2015
12/8/2015
12/17/2015
12/17/2015
12/17/2015
12/17/2015
12/8/2015
12/16/2015
12/17/2015
12/17/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/16/2015
12/16/2015
12/16/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
Shoreline Grasses
Filamentous
Planktonic
Alligator Weed
Filamentous
Pennywort
Planktonic
Primrose
Shoreline Grasses
Clean
Clean
Clean
Alligator Weed
Pennywort
Shoreline Grasses
Filamentous
Planktonic
Filamentous
Clean
Filamentous
Alligator Weed
Pennywort
Shoreline Grasses
Alligator Weed
Filamentous
Pennywort
Shoreline Grasses
Clean
Clean
Filamentous
Planktonic
Alligator Weed
Filamentous
Pennywort
Planktonic
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Filamentous
Planktonic
Alligator Weed
Filamentous
Agenda Page 126
D-10
D-10
D-10
D-11
D-2
D-2
D-2
D-3
D-4
D-5
D-5
D-6
D-6
D-6
D-7
D-7
D-7
D-7
D-8
D-8
D-8
D-8
D-9
D-9
D-9
D-9
E-1
E-1
E-1
E-11
E-15
E-18
E-18
E-18
E-19
E-19
E-19
E-2
E-2
E-2
E-21
E-21
E-21
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/8/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
Pennywort
Planktonic
Shoreline Grasses
Clean
Alligator Weed
Pennywort
Shoreline Grasses
Clean
Clean
Pennywort
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Alligator Weed
Cattail
Pennywort
Shoreline Grasses
Alligator Weed
Cattail
Pennywort
Shoreline Grasses
Alligator Weed
Cattail
Pennywort
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Clean
Clean
Alligator Weed
Pennywort
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Alligator Weed
Pennywort
Shoreline Grasses
Agenda Page 127
E-3
E-3
E-31
E-5
E-6
E-6
E-6
E-8
F-7
10-A
10-B
12/17/2015
12/17/2015
12/8/2015
12/8/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/8/2015
12/2/2015
12/2/2015
Filamentous
Planktonic
Clean
Clean
Alligator Weed
Pennywort
Shoreline Grasses
Clean
Clean
Clean
Clean
Agenda Page 128
POINCIANA
DISTRICT
CLARKE MIDGE
TREATMENT REPORT
Agenda Page 129
PCDD Monthly Midge Treatment Report
December 2015
Customer
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD ATV ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
PCDD ATV ULV
PCDD TRUCK ULV
PCDD TRUCK ULV
Route
Start Date
End Date
Used
Quantity
Unit of
Measure
Chemical
Used
Quantity
Unit of
Measure
Venezia
Bella Viana
Lago Vista
Monte Lena
Rainbow Lakes
Terra/Flora Vista
Capri
Venezia
Bella Viana
Lago Vista
Monte Lena
Rainbow Lakes
Terra/Flora Vista
Capri
Venezia
Bella Viana
Lago Vista
Monte Lena
Rainbow Lakes
Terra/Flora Vista
Capri
ATV-all ponds
Venezia
Bella Viana
Lago Vista
Monte Lena
Rainbow Lakes
Terra/Flora Vista
Capri
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/16/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/2/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/7/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/14/2015
12/16/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
12/21/2015
3.1
2.2
0.4
0.8
0.5
2.6
1
2.8
2.4
0.4
0.8
0.4
3.5
0.9
2.8
2.4
0.4
0.8
0.4
3.6
1
7.7
2.8
0.4
2.3
0.8
0.4
3.5
0.9
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
mi
0.55
0.48
0.09
0.16
0.11
0.57
0.2
0.49
0.42
0.08
0.15
0.09
0.73
0.16
0.48
0.4
0.08
0.16
0.11
0.76
0.21
1.7
0.47
0.08
0.4
0.16
0.1
0.72
0.2
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
gal
ATV-all ponds
12/22/2015
12/22/2015
6.2
mi
1.37
gal
Venezia
12/2/2015
Bella Viana
12/2/2015
Total For The Month
12/2/2015
12/2/2015
3.1
2.2
58.20
mi
mi
mi
0.55
0.48
11.68
gal
gal
gal
Start Date
End Date
Used
Quantity
Unit of
Measure
Chemical
Used
Quantity
Unit of
Measure
0.00
ac
0.00
oz
Abate 4E Larvicide Ponds
No ponds were larvicided this month
Total For The Month
Agenda Page 130
POINCIANA
DISTRICT
MAINSCAPE REPORT
Agenda Page 131
Subject: Poinciana
November - 2015
Monthly mowing completed
Removed vegetation behind 561 Glendora, Pond D-8
December - 2015
Monthly mowing completed
Standard Crape Myrtle installed behind 524 Catanya, Pond B-1
Damaged sod on Pond A12 while mowing, repaired damage
January - 2016
Monthly mowing in progress
Pond C-1 has beds on the west side to be cleaned this month
Justin C. Reviczky
Branch Manager
Mainscape, Inc.

poinciana community development district agenda package january

Transcription

Similar documents

Royal Poinciana Cinema

OneSumX Customer Due Diligence

Paul Carrack Tours U.K. Venues with New Line Arrays

November 2012 - Meadow Pointe II

A great community. A great community center.

Inside This Issue:

Site Selection for Poinciana Campus

Gibsonton Showmen`s Circus

Charles Shivery career timeline