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Vendor Space Registration Form - 2010 Walk N’ Wag - Ahimsa House Outdoor Festival
• Saturday, October 23, 2010 • 10:00am-2:00pm
• Ahimsa House Dog Walk • Chastain Park
Attractions: One Mile Walk ● Silent Auction ● Pet Contests ● Music
Microchipping & Nail Clipping by a Vet ● Vendor Booths ● Entertainment ● Food ● Prizes
●Demonstrations and Much More!
Participate with or without your dog!
We hope you will want to have booth space at
. We would appreciate it if you also would donate an item for the silent auction.
This is an opportunity to interact with the community in a positive venue and to show your support for the human and animal victims of
domestic violence.
□ Yes! I would like booth space at
.
□ Business vendors: $50 per space □Non-profit vendors: Complimentary EIN#______________________
□ We are unable to purchase booth space this year but would like to make a cash donation of $ _______.
□ We are unable to make a cash donation, but would like to donate an item for the dog walk auction.
□ We are unable to make a cash donation at this time, but will gladly donate the following in-kind item(s) to be distributed to the walk
participants: _____________________________________________________________________________________________
PLEASE PRINT
Company Name: __________________________________________________________________________________________
Contact Name: _______________________ Phone Number____________ Email_______________________________________
Address_______________________________________________City_______________State__________ZIP_________________
Description of Product or Service_______________________________________________________________________________
________________________________________________________________________________________________________
□ A check made payable to Ahimsa House is enclosed in the amount of $ _____
□ Please send me an invoice for payment
Please mail completed application with your check payable to Ahimsa House to:
Ahimsa House ● PO Box 8181 ● Atlanta, GA 31106
For questions, comments, special needs, or requests contact Ana Lenoir at [email protected]
I agree, for myself, my heirs, executors and administrators, to not sue and to release, indemnify and hold harmless, Ahimsa House, its affiliates, officers, directors, volunteers and
employees, and all sponsoring businesses and organizations and their agents and employees, and Chastain Park, from any and all liability, claims, demands, and causes of action
whatsoever, arising out of my participation in this event and related activities. I release the rights to any and all media material and computer information without obligation to
me.
Signature_________________________ ________________________________________________Date____________________
Ahimsa House is a private, non-profit 501 (c) (3) organization serving all of Georgia and
dedicated solely to helping the human and animal victims of domestic violence reach safety together
Thank you for your support of Ahimsa House
Revised May 20, 2010
Ahimsa House
Walk N’ Wag 2010
Vendor Guidelines
Saturday, October 23, 2010 10:00am – 2:00pm
Chastain Park
Ahimsa House invites you to participate in our annual Outdoor Festival and Pet Parade, Walk N’ Wag. Every
dollar we raise with your help goes to a great cause!
Ahimsa House is dedicated to helping the human and animal victims of domestic violence reach safety together.
Last year, the Ahimsa House 24-hour crisis line received calls from 31 counties all across Georgia and provided
3,137 nights of safe shelter for animal victims of domestic violence. More than 90% of donations directly
support the people and animals we serve.
Ahimsa House expects this year’s Walk N’ Wag to be a great success, and we have prepared Vendor Booth
assignments and the check-in process based on last year’s feedback. Below you will find rules and guidelines to
help make this event as seamless as possible for our Vendors. If you have additional questions, please contact
Ana Lenoir at [email protected] or [email protected].
1. Reservation of Space and Vendor Space Rental Cost
The total cost for a reserved Vendor space on October 23, 2010 is $50.00 (unless waived for an approved nonprofit organization). By completing a vendor application, you are agreeing to the terms set forth in these Vendor
Guidelines.
2. Fee Schedule and Cancelations
Booth rental fee of $50.00 is non-refundable and non-transferable unless written notice of cancellation is
received thirty (30) days prior to the event date.
3. Acceptance
Upon request to become a vendor, Applicant agrees to abide by all rules set forth by Ahimsa House and to honor
instructions as deemed necessary during the event as issued by either the Event Coordinator and/or Ahimsa
House designee.
Vendors are urged to insure their equipment and products at their own expense. Ahimsa House will not be
responsible for any injury that may occur to any employees, theft, loss of life or damage to any property from
any cause whatsoever, regardless of whether management furnishes guards or night watchmen.
4. Unforeseen Events
Walk N’ Wag is a “rain or shine” event. Ahimsa House cannot guarantee Vendor’s protection from loss or insure
against loss for any reason. Vendor hereby waives any claim for incidental or consequential damages or
compensation resulting from the inability to use the premises and agrees that Ahimsa House may retain the
portion of payments made by Vendor necessary to cover expenses incurred by Ahimsa House incidental to the
opening and management of the event through the time of termination.
Ahimsa House • [email protected] • www.ahimsahouse.org
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Ahimsa House
Walk N’ Wag 2010
Vendor Guidelines
5. Use and Occupancy
Ahimsa House may, in its sole discretion, assign, designate or change Vendor’s booth area location. The festival
will provide designated space for each Vendor to be used for product displays and sales.
Booth location will be determined by Ahimsa House. Booth space shall not be altered by the Vendor.
Vendor shall staff its booth during all hours of the event and booth shall not be left unattended until after the
publicized closing hour.
Vendor Check-In is on Saturday, October 23 from 6:30am – 8:30am. We ask you be set-up and ready by 9:00am.
While the event officially begins at 10:00am, it is our experience that people come early.
The official event site for Walk N’ Wag 2010 is the Blue Lot located on Stella Road in Chastain Park. Prior to
9:00am, Vendors will have the ability to drive very close to their assigned Vendor Space. Volunteers will help
direct you to your assigned Vendor Space help you unload. After unloading, you will be directed to the parking
area in the Upper Blue Lot adjacent to the event site. After parking, return to your booth area to continue the
set-up process.
Chastain Park Parking Map:
6. Early Departure
All Vendors are encouraged to remain open during event hours. Should Vendor need to leaver prior to festival
closing, Vendor must carry all items out by hand. No vehicles will be allowed in the park under any
circumstances until after the event concludes.
Ahimsa House • [email protected] • www.ahimsahouse.org
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Ahimsa House
Walk N’ Wag 2010
Vendor Guidelines
7. Sale of Distribution of Products
Vendors may only distribute approved items in good taste. No food may be sold or distributed for human
consumption on festival premises by anyone except authorized food vendors. Nonprofit organizations may
distribute and/or sell items, but are asked to refrain from directly soliciting donations at the event.
8. Right to Enter
It is agreed that representatives of Ahimsa House may, at all times, enter into and upon said premises and
examine the same and condition thereof.
The Event Coordinator, planning committee members as assigned, and Ahimsa House reserve the right to
examine any product or item sold prior to application approval and periodically during the event.
9. Flame Retardant Materials
Tents/Signs/Banners shall be made of a flame retardant material and proof of such fire retardant rating shall be
made available to the City and or State Fire Marshal upon request. Failure to have such fire retardant rating
information available could result in the immediate closure of the vendor’s operation until such information is
satisfactorily provided. Any losses or damages by the Vendor are hereby waived against Ahimsa House for
failure to have such information readily available for inspection by the Fire Marshal.
10. Waiver of Liability
It is specifically agreed by the parties to this Agreement that Ahimsa House, its agents, employees or assignees
are in no way liable for any loss, damages or theft of any property belonging to the Vendor while on the site,
grounds and area of the Walk N’ Wag 2010 event. The Vendor specifically acknowledges Ahimsa House provides
no insurance and accepts no responsibility for any such loss whether the said loss is by accident, act of God,
intentional act of destruction or theft.
Ahimsa House • [email protected] • www.ahimsahouse.org
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