MHPM Firm Overview - The Nation Municipality

Contents
MHPM Firm Overview .......................................................................................... 1 Proposed Team .................................................................................................... 4 Work Plan .............................................................................................................. 6 Price Proposal ...................................................................................................... 8 820173.0003(2.0)
MHPM Firm Overview
MHPM Project Leaders was formed in 1989 when founder Franklin Holtforster led the construction
industry by recognizing the need for independent representation of the owner’s interest during the design
and construction of buildings. Our client responsiveness and entrepreneurial acumen have resulted in
continual growth. Starting with one employee, MHPM now employs more 300 fulltime, permanent staff
operating from 22 offices across Canada.
Our project leaders have in-depth design and construction expertise and the interpersonal and team
leadership skills required to execute your project, from inception to project close-out. Many of our project
managers are both PMP-certified (Project Management Professional) and LEED- accredited (Leadership
in Energy and Environmental Design).
MHPM has successfully led more than 5000 projects, valued in excess of $2 billion annually, for public
and private-sector clients. Over two-thirds of MHPM’s clients and projects are in the public sector,
including no fewer than 600 projects for municipalities.
MHPM’s success in managing projects is anchored by the consistent and disciplined application of ISO
9001:2008 registered Quality Management System and using standard tools, techniques and best
practices, including the Project Management Institute’s Project Management Body of Knowledge, to
achieve project objectives.
Water and Wastewater Infrastructure Experience
MHPM and its staff members proposed for this assignment have managed a diverse range of large,
multi-stakeholder municipal water/wastewater systems in rural and urban settings across Canada.
Stakeholders typically include municipal representatives, partner municipalities, rate-payers, specific
need infrastructure users (ICI – Institutional, Commercial, Industrial), property owners, regulatory
agencies, and funding bodies.
Below is a sampling of our project experience for large, multi-stakeholder municipal water/wastewater
systems. As demonstrated by this project sampling, MHPM has an exceptional depth of experience in
managing municipal water and wastewater systems involving high capacity pumping, piping and storage
systems. This experience covers all stages and components of water system planning, design,
construction, commissioning and operations.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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Glengarry Water Supply Project
Some communities in the Townships of North and South
Glengarry are without municipal treated water or have
inadequate supplies. The townships are now looking to provide a
regional water supply system, with a connection to the City of
Cornwall, which will be capable of delivering to them a safe,
sufficient, sustainable supply of water. MHPM has been engaged
to provide comprehensive project management services for
Phase I and Phase II of the Glengarry Regional Water Supply
Project. Phase I includes the engagement of a prime consultant;
investigations and preliminary design; detail design and
engineering; and tender preparation. Phase II will involve
construction tendering, construction, commissioning and closeout. Once Phase 1 is completed in the spring of 2013, the
Township will be in a position to proceed with Phase II, provided
that capital cost funding can be secured. Currently, MHPM is
involved in producing the detailed design, procurement of the
design consultant, and obtaining all required approvals for the
project. MHPM’s primary responsibilities throughout the project
include cost, schedule and risk management activities.
Brockville Water Pollution Control Centre
This upgrade of the Water Pollution Control Centre includes a
secondary treatment to meet Ministry of Environment treatment
requirements and ensure that effluent is non-toxic to aquatic life,
in accordance with provincial and federal policies. The City of
Brockville retained MHPM to provide project management
services for process evaluation, detail design and construction.
MHPM provided comprehensive management and control of all
aspects of the project throughout its life cycle, achieving time,
quality and cost objectives. MHPM completed a preliminary study
to recommend best practice secondary treatment technology for
the facility. Further to the selection study, MHPM directed the
RFP process to select a prime consultant for design and
construction project administration. Design was completed on
schedule, as was tendering and award of the construction
contract in early 2010. Final construction and commissioning
activities are ongoing.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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City of Dawson Creek Reclaimed Water Plant
This $15 million project, targeting LEED Gold, will be a showcase
of green technology and waste water treatment and reuse. It is
an important step in the City of Dawson Creek's ongoing
sustainability mandate and pledge to be carbon neutral by 2012.
The City of Dawson Creek is committed to reducing the steadily
increasing water demand on the community’s potable water
supply, especially at the bulk water filling stations. To meet their
sustainability goals, the City partnered with Shell Canada to
develop a Reclaimed Water Plant. MHPM was been retained as
owner’s representative to develop, construct and commission this
new municipal facility. MHPM developed a comprehensive
project management plan to manage all project phases from
design and procurement to close-out. These services included
the management of project approvals, project planning and
definition, management of design, tendering, construction,
commissioning and closeout as well as risk management. The
MHPM project team worked with project stakeholders, the design
team, contractors and outside authorities to ensure successful
delivery of the water quality, cost and schedule objectives.
District of Sechelt Biosolids Handling Facility
The District of Sechelt is committed to improving the quality of
the effluent from their existing Ebbtide Sewage Treatment Plant.
To meet this goal, Sechelt plans to develop and construct a
Biosolids Handling Facility. This facility will treat Sechelt’s
sewage effluent sufficiently to create a product for industry that
can supplement tree planting operations for the mine reclamation
project and for the community for composting. This is a win-winwin project for the community, the ocean and the industry. MHPM
is providing project management services for the design,
construction, fit-up, furnishing and move-in of the $6.5 million
Sechelt Bio-Solids Handling Facility. Having completed similar
projects, such as reclaimed water plants and sewage treatment
plants, using the design-build approach and with a focus on
sustainability, we are adept at maximizing sustainable strategies
to support environmental and community goals.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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Proposed Team
Alain Grégoire, P.Eng. – Project Director
As the Director of Infrastructure Services for MHPM, Alain Grégoire draws upon 18 years of experience in
municipal and land development engineering. He has provided consulting engineering services to both
public and private sector clients on a variety of potable water, wastewater, road and stormwater projects,
including design/build projects. The range of services that Alain has provided over the years, include the
management of multi-disciplinary design and inspection teams, preparation of serviceability studies,
master planning, stormwater management and servicing reports, environmental assessments, preliminary
and detail design, contract documents and the provision of construction and operational services. Areas
of expertise include water distribution system modeling and design, wastewater collection, pumping
stations, stormwater management and drainage design, trenchless technologies and land development.
His recent experience includes the role of project manager (while at Delcan) for the development of a
water and wastewater infrastructure master plan for the village of Limoges. Alain’s related project
experience also includes the Source Water Replacement Project for the Township of Russell, a major
sluice gate replacement project at the City of Ottawa wastewater treatment plant, the design and
construction engineering services on several pumping station and forcemain projects across the Ottawa
region, including the rehabilitation and new construction for road, sewer and watermain projects.
As Project Director, Alain will be responsible for client satisfaction and will be involved, as required, with
the implementation strategy and client and stakeholder liaison. Alain’s involvement, in subsequent stages
of the water and wastewater project, would include funding and procurement strategies, negotiations,
scheduling and cost controls and risk management.
Luc Frechétte – Senior Project Manager
As Project Manager, Luc will act as the single point of contact for the Nation Municipality and will be
responsible for the day-to-day management and deliverables for the water infrastructure projects. Luc will
draw upon the experience of Alain Gregoire and other water and wastewater experts within MHPM as
required throughout the assignment.
Luc Fréchette is a Professional Engineer (P.Eng) and a Project Management Professional (PMP) with
over 20 years of construction industry project management experience. He specializes in site
development and building construction and has just finished leading the design and construction of the
Lansdowne underground parking garage. Previously a Senior Project Manager with SmartCentres, Luc
was directly responsible for the management of numerous large-scale projects for municipalities and
private clients throughout eastern Canada.
Luc and Alain will utilize an assistant project manager (APM) for administrative functions to provide the
best value and the least cost to Nation. The dedicated APM will be assigned based on current and
projected workloads.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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Additional Resources
As Canada’s largest project management firm, one of MHPM’s key strengths is the availability of highly
experienced project management professionals and other qualified internal support personnel, to provide
continuous coverage on Nation’s project in the event of absences due to vacation, illness, and other
unforeseen circumstances, or to meet the requirements of intermittent high project demands. Nation will
experience no difficulties regarding qualified professional project management expertise coverage
throughout the life of this project. The proposed personnel will not be substituted without written
authorization of Nation.
MHPM can make a variety of expert advisors available to Nation, as requested, over the course of the
project. These may include cost consultants, real estate/property advisors, construction experts, and/or
water systems specialists.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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Work Plan
Below is an outline of the tasks that MHPM proposes to complete to assist Nation in organizing its
approach and implementation strategy for the water and wastewater systems developed as part of the
master plan. MHPM is prepared to commence work on this scope immediately. Depending on
availability of information from the Township MHPM requires 3 weeks from notification to commence
work to complete the tasks outlined.
Task 1 – Project Planning Tools
As a first step to this study MHPM will prepare a communications and approval plan framework for
duration of the master plan implementation. This will be a living document that will change throughout the
progress of the assignment. The communication and approval plan will be developed to help MHPM and
Nation understand how decisions will be made regarding the development of the implementation strategy
and the subsequent projects. It will be an important starting point to move forward efficiently and
consistently with the projects. The plan will detail who will make decisions, when decisions should go to
staff, Council and the public.
Task 2 - Review of Master Planning Document and Prioritize Components
The next activity will be to review the existing Master Planning Document to confirm the latest decisions
by Nation. After review of the document a meeting with Nation would be scheduled to get some initial
feedback on the document and thoughts for high priority, medium priority and low priority items. MHPM
will gather the priorities and formalize this into a memo for approval by Nation. The prioritizing of activities
will allow MHPM to prepare a preliminary implementation schedule and preliminary budget with year over
year cashflow projections.
Task 3 – Schedule
MHPM will prepare a Gantt chart style schedule in Microsoft Project to outline the high level activities to
implement the master plan document. The activities will be organized in a logical fashion and in
accordance with the priorities outlined by Nation. The schedule will plan projects with sufficient
timeframes to realistically complete work.
Task 4 – Budget and Cashflow
MHPM will review the overall costs to implement the master plan with a focus on the high priority items.
The high priority items will be developed into further detail as is necessary at this point to help staff and
Council to make decisions on the direction forward. The costs will be projected in a cash flow according
the implementation schedule that will be developed in task 3.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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Task 5 – Project Implementation Review
MHPM will review the best possible implementation strategy for each component of the master plan.
There are times when design- build project delivery methodology would be appropriate whereas other
times the traditional design-bid-build project delivery would provide better value to Nation. MHPM will
review the overall timelines and possible acceleration of design to meet better tendering seasons and
allow the construction to proceed at optimal times of the year.
Task 6 – Summary Report
The final task will be to review the individual tasks above with Nation in a draft format. The comments
and suggestions will be incorporated into a final summary report. MHPM will prepare a powerpoint
presentation to summarize the report to Council. This will position Nation to be in the best position to
move forward with the projects.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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Price Proposal
The total proposed fixed price is $12,630 plus reimbursable expenses of $500. The fixed fee and
reimbursable fee exclude HST. Reimbursable expenses include communications and travel, and will be
charged at cost without mark-up.
If additional services not outlined are requested we would use the hourly rates as outlined below to
develop a competitive fee proposal.
Hourly and per diem rates are provided on the Work Breakdown Structure as follows:
MHPM Personnel
Hourly
Rate
Per diem
Rate
Alain Gregoire, Project Director
$160
$1,280
Luc Frechette, Designated Project Manager
$130
$1,040
Assistant Project Manager
$90
$720
Administrative
$80
$640
*Per Diem rates are based on 8 hours per day
Terms and Conditions
This proposal is valid for 90 days
Invoices will be submitted monthly, with payment due net 30 days from date of invoice. Interest is payable
at 2% per month on overdue accounts.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – October 2012
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