LIST OF AGENDA ITEMS Special Meeting of the Board of Regents

LIST OF AGENDA ITEMS
Special Meeting of the Board of Regents - The Texas A&M University System
Tuesday, September 6, 2011
Agenda Items
1
*Appointment of Mr. John Sharp as Chancellor of The
Texas A&M University System
BOR, A&M System
2
*Appointment of General Counsel of The Texas A&M
University System
A&M System
3
Authorization to Administer Government Classified
Contracts
A&M System
4
Approval for the Placement of the “Rachel’s Garden”
Memorial
A&M-Commerce
5
Adoption of the New Proposed University Flag
A&M-Corpus Christi
*To be considered in Executive Session
A&M-Commerce................................. Texas A&M University-Commerce
A&M System ....................................... The Texas A&M University System
A&M-Corpus Christi ........................... Texas A&M University-Corpus Christi
BOR ..................................................... Board of Regents
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Agenda Item No. 3
AGENDA ITEM BRIEFING
Submitted by:
B. J. Crain, Chief Business Officer
The Texas A&M University System
Subject:
Authorization to Administer Government Classified Contracts
Proposed Board Action:
Delegate authority to updated group named in minute order to administer government classified
contracts.
Background Information:
The cognizant security agency of The Texas A&M University System is the Defense Security
Service (DSS). To comply with DSS, security administration of government classified contracts
must be kept current.
In accordance with the National Industrial Security Program Operating Manual, the Board of
Regents of The Texas A&M University System must specify the positions that require a
personnel security clearance and delegate authority to this group to administer government
classified contracts. In addition, specific members of the Board of Regents are excluded from
the procedure of securing a personnel security clearance.
A&M System Funding or Other Financial Implications:
Not applicable.
Agenda Item No. 3
SYSTEM OFFICES
Office of the Chief Business Officer
September 6, 2011
Members, Board of Regents
The Texas A&M University System
Subject:
Authorization to Administer Government Classified Contracts
I recommend adoption of the following minute order:
“The individuals occupying the following positions at The Texas
A&M University System have been or will be processed for a personnel
security clearance for access to classified information, to the level of the
facility clearance granted to the A&M System, as provided for in the
National Industrial Security Program Operating Manual. In addition, all
replacements for such positions will be processed for security clearance.
Richard A. Box, Chairman
The Texas A&M University System
John Sharp, Chancellor
The Texas A&M University System
B. J. Crain, Chief Business Officer
The Texas A&M University System
Kevin Gamache, Facility Security Officer
The Texas A&M University System
Jeffrey R. Seemann, Chief Research Officer
The Texas A&M University System
Diane Hurtado, Assistant Vice President for
Federal Agency Advancement
Texas A&M University
The Board of Regents delegates to the above named group all
authority pertaining to the protection of classified contracts awarded to the
A&M System by the Department of Defense or user agencies of its Industrial
Security Program.
The members of the Board of Regents named below shall not have or
require access to classified information disclosed to the A&M System. These
board members can be effectively excluded from access to all classified
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Agenda Item No. 3
September 6, 2011
information disclosed to the A&M System and do not occupy positions that
would enable them to adversely affect the policies or practices of the member
institutions, agencies, or health science center of the A&M System in the
performance of classified contracts; therefore, these named members of the
Board of Regents need not be processed for personnel clearance.
MEMBERS OF THE BOARD OF REGENTS
Phil Adams, Vice Chairman
Morris E. Foster
Elaine Mendoza
Judy Morgan
Jim Schwertner
Cliff Thomas
John D. White
James P. Wilson
Fernando Trevino, Jr.”
Respectfully submitted,
[ORIGINAL SIGNED BY]
B. J. Crain
Chief Business Officer
Approval Recommended:
Approved for Legal Sufficiency:
[ORIGINAL SIGNED BY]
[ORIGINAL SIGNED BY]
Scott A. Kelly
Deputy General Counsel
Jay Kimbrough
Interim Chancellor
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Agenda Item No. 4
AGENDA ITEM BRIEFING
Submitted by:
Dan R. Jones, President
Texas A&M University-Commerce
Subject:
Approval for the Placement of the “Rachel’s Garden” Memorial
Proposed Board Action:
Approve the placement of the “Rachel’s Garden” Memorial.
Background Information:
This memorial is dedicated to the memory of Rachel Erin Rollings, a student at Texas A&M
University-Commerce (A&M-Commerce) who was killed in an automobile accident August 6,
2006. The memorial is also in memory of another student, Britney Lipsey, who lost her life as a
result of the accident.
Both girls were active members of Chi Omega Sorority. Rachel served as new member educator
for the sorority, was a Resident Assistant and a lifeguard at the Morris Recreation Center.
The memorial will be located on the northern section of the campus, across from the University
Field House, and will be a gathering space with a garden containing a seating area, beautiful
landscaping and water effects. The memorial will include a bronze sculpture of a mother lion
leading and teaching her cubs, in honor of Rachel’s goal to become a teacher.
A&M System Funding or Other Financial Implications:
The memorial will be funded by Tom and Colleen Rollings, at no cost to A&M-Commerce.
University Facilities personnel will be responsible for the ongoing maintenance of the garden,
and members of the local chapter of Chi Omega will maintain the bronze sculpture.
Agenda Item No. 4
TEXAS A&M UNIVERSITY-COMMERCE
Office of the President
August 23, 2011
Members, Board of Regents
The Texas A&M University System
Subject:
Approval for the Placement of the “Rachel’s Garden” Memorial
I recommend adoption of the following minute order:
“The President of Texas A&M University-Commerce is hereby
authorized to approve the placement of the “Rachel’s Garden” Memorial,
dedicated to the memory of Rachel Erin Rollings and Britney Lipsey. The
memorial is a gift to Texas A&M University-Commerce by Rachel’s parents,
Tom & Colleen Rollings, and will be located on the northern section of the
campus, across from the University Field House as shown in the
Attachment.”
Respectfully submitted,
[ORIGINAL SIGNED BY]
Dan R. Jones
President
Approval Recommended:
Approved for Legal Sufficiency:
[ORIGINAL SIGNED BY]
________________________
Jay Kimbrough
Interim Chancellor
[ORIGINAL SIGNED BY]
________________________
Scott A. Kelly
Deputy General Counsel
ATTACHMENT TO ITEM 4
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Agenda Item No. 5
AGENDA ITEM BRIEFING
Submitted by:
Dr. Flavius Killebrew, President
Texas A&M University-Corpus Christi
Subject:
Adoption of the New Proposed University Flag
Proposed Board Action:
Adopt the new proposed Texas A&M University-Corpus Christi (A&M-Corpus Christi) flag.
Background Information:
The A&M-Corpus Christi flag, in its current state, was adopted in 1994 when the university
joined The Texas A&M University System. It has been determined that the current flag is not in
compliance with the university graphic guidelines for our official university colors. Also, with
the adoption of the new university graphic mark in 2004, we are requesting to change our flag
from using the university seal to using the university mark. See the attached exhibit for pictures
of the current and proposed flags.
A&M System Funding or Other Financial Implications:
The production cost for the proposed new flag design is approximately $1,326 to be funded from
a general funding account. This includes two 4x6 flags and one 6x10 flag.
Redesign costs have been absorbed by utilizing in-house design resources.
.
Agenda Item No. 5
TEXAS A&M UNIVERSITY-CORPUS CHRISTI
Office of the President
August 24, 2011
Members, Board of Regents
The Texas A&M University System
Subject:
Adoption of the New Proposed University Flag
I recommend adoption of the following minute order:
“The Board of Regents of The Texas A&M University System
hereby adopts the new proposed Texas A&M University-Corpus Christi
university flag, as shown in Exhibit , effective immediately.”
Respectfully submitted,
[ORIGINAL SIGNED BY]
Flavius C. Killebrew, President
Approval Recommended:
Approved for Legal Sufficiency:
[ORIGINAL SIGNED BY]
___________________________
Jay Kimbrough
Interim Chancellor
[ORIGINAL SIGNED BY]
_______________________________
Scott A. Kelly
Deputy General Counsel
[ORIGINAL SIGNED BY]
B. J. Crain
Chief Business Officer
[ORIGINAL SIGNED BY]
___________________________
Jason Cook
Chief Communications Officer
ITEM 5
EXHIBIT
Current Flag
Issues: The current flag does not adhere to the Texas A&M University-Corpus Christi’s color
specifications and graphic identity.
Proposed Flag
Notes: The proposed flag utilizes our graphic mark, employs Texas A&M University-Corpus
Christi’s official school colors, and aesthetically recalls our institution’s location on the water
through a nautical design reference.
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Executive Session Items