Details - sports authority of india netaji subhas

 SPORTS AUTHORITY OF INDIA
NETAJI SUBHAS EASTERN CENTRE
Fax 033-2335-0526 e‐mail :[email protected] Website: sainseckolkata.com
NOTICE INVITING TENDERS FOR
SUPPLY OF SPORT KIT ITEMS FOR TRAINEES OF SAI
TO SAI NSEC KOLKATA
Sealed tenders are invited by SAI EASTERN CENTRE KOLKATA from reputed Firms/
Companies, who are dealing with Track Suit, Sports Shoes, T. Shirts, Kit Bag, etc
with
minimum annual turnover of Rs. 30.00 lakhs during the last three preceding years from sports apparel, Shoes and Kit bags including exports duly certified by CA and preferably having minimum
three years experience in supplying of sports kit items to Government Departments or PS
Undertakings, for award of contract for supply of sports kit items to the SAI Trainees. The
interested parties may give their competitive rates (inclusive of all taxes and free of cost delivery
at the SAI Centers/Schools in Eastern Region.
The detailed information, terms and conditions governing the award of
contracts are contained in the tender documents which may be obtained from the
office of Accounts Officer, SAI EASTERN CENTRE KOLKATA on any working day
from the date of publication of this notice to 21st Sept. 2012 between 10.00 A.M.
to 4.00 P.M. on payment of Rs.300.00 (Rupees Three Hundred only) in cash.
.
Details are also available in website
“Website:
sainseckolkata.com”.
In
case of downloading from website the bidder will have to submit tender cost
separately along with EMD/Bid Security amounting to 5% of the estimated value.
Two separate drafts on this account may be placed in the Envelope-A.
Tender offer in the prescribed tender form along with all relevant documents
sealed and completed in all respects must be submitted latest by 25th Sept., 2012 by
14.30 hrs .in the office of Regional Director, SAI EASTERN CENTRE KOLKATA which will
be opened on 25th Sept., 2012 at 15.00 hrs in the presence of the bidders or their
authorized representatives.
Sports Authority of India reserves the right to accept or reject any tender without
assigning any reason whatsoever.
REGIONAL DIRECTOR
COST OF TENDER DOCUMENT – Rs. 300/‐ TENDER DOCUMENT NO. ‐ ‐ SPORTS AUTHORITY OF INDIA Netaji Subhas Eastern Centre,Salt Lake City,Sector‐III, Kolkata ‐700 098 TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR SAI TRAINEES ‐ 2 – (To be submitted in ENVELOPE‐A) TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR SAI TRAINEES
TO NETAJI SUBHAS EASTERN CENTRE :SALT LAKE CITY: SECTOR‐III, KOLKATA‐98 TECHNICAL BID FORM
Availability of Tender document From , 30th Aug. 2012 to 21st Sept. 2012 25th Sept., 2012 BY 1430 HRS DATE & TIME FOR SUBMISSION OF TENDER The following details /documents /certificates issued by the concerned Authorities in respect of the bidder are required to be submitted: 1. Name of Bidder …………………………………………………………….…………. 2. Name of the Proprietor/Partner …………………………………………………………….…………. 3. Address of the firm …………………………………………………………….…………. …………………………………………………………….…………. 4. Telephone/Fax No. Email ID …………………………………………………………….…………. …………………………………………………………….…………. ‐
5. PAN Number (attached photocopy) 3 ‐ …………………………………………………………….…………. …………………………………………………………….…………. 7. Attach copies of ITR for the last 3 years …………………………………………………………….…………. 6. VAT No (attach photocopy) 8. Annual turn over during the last 3 preceding years ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ duly certified by CA (attach copy of balance sheet along with ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ trading or P.& L account ) 9. Experience in the line (mention number of year) 10. Documentary proof whether OEM or Authorized Dealer/Agent attached 11. Attach list of clients …………………………………………………………….…………. ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ …………………………………………………………….…………. a. Name of the Bank b. Bank Draft No. & Date c. Amount …………………………………………………………….…………. …………………………………………………………….…………. …………………………………………………………….…………. 13. Attach declaration regarding supply of spots kit items foz a period of one year from the date of acceptance of bid on quoted rates. …………………………………………………………….…………. 12. Details of EMD : ‐ (SIGNATURE OF THE BIDDER)
with address and seal
: 4
::-
PLY OF SPORTTS KIT ITEMS FFOR SAI TRAIN
NEES TO SAI CENTRES/SCH
HOOLS IN TENDER FOR SUPP
EASTEERN REGION. GENERA
AL TERMS & CONDITIO
ONS OF TEN
NDER
1.Ea
arnest mon
ney amountting Rs.1,00
0,000/- i.e. 2% of the total value
e in the forrm of
Dem
mand Draft is
ssued by Ba
ank in favour of SAI,NS
SEC, Kolkatta payable at Kolkata. Duly
signed Tender Document alongwith
a
re
elevant/requisitioned documents sh
hall be subm
mitted
(Tec
chnical Bid
d) in Enve
elope ‘A’ & ‘B’ respec
ctively. How
wever, the said depos
sited
amo
ount on acc
count of Earrnest Money
y will not carry
c
any in
nterest.
1. The
T Financia
al bid shoulld be submittted in Envelope ‘C’
2. S
Samples “ not
n bearing the logo/s
seal brand of
o bidder” along with specification
s
n and
re
elevant deta
ails should be
b submitted separatelly. One sam
mple each off approved items
i
w be retain
will
ned by SAI free of co
ost. Sampless bearing lo
ogo /seal/brrand will no
ot be
co
onsidered and will be straightway re
ejected.
3. Samples
S
sha
all have to be
b displayed by Concerned Agencyy on requirement and on the
day and time decided by this Office.
4. The
T Challan for
f submission of kit item
ms is given at
a Annexure--A
5. The
T tentative requiremen
nt of differentt kit items is given at Annexure-B
6. The
T technical specificatio
ons of sportss kit items arre given at Annexure-C
A
7. All
A kit items to
t be supplie
ed must havve SAI Logos embroid
ded, screen
n–printed on
n the
body of them
m as per dirrections giv
ven in this re
egard.
8. All
A the bids should be submitted
s
in
n an envelop
pe on which
h the words “Tender for the
supply of Sp
ports Kit Ite
ems” should be super sccribed on the
e top of the left corner of
o the
envelope which should also show the
e name and address of the
t bidder.
9. Bidders
B
are required
r
to quote
q
for onlly one of its best and on
ne economiccal brand of each
ite
em.
10. The
T
quantity and size of
o each item
m will be de
ecided by th
he Regional Director, SAIN
NSEC,Kolkat
ta.
11. In
n case of do
oubt in mate
erial the exp
penditure on
n testing of material will be born by the
te
enderer
12. Successful
S
bidder shall execute
e
an agreement
a
e of this con
ntract
for the due performance
on non-judicial stamp pa
aper worth Rs.50/R
with
hin 10 days of the rece
eipt of the su
upply
order.
13. Successful
S
bidder shall have
h
to depo
osit an interrest free se
ecurity mon
ney @ 5% of
o the
estimated va
alue within 10 days of the receipt of the supply order which
h will be refu
unded
on the expiry of the contrract
14. EMD
E
to the unsuccessfu
u
d after finalization of the
e contract and of
l bidder will be refunded
su
uccessful bid
dder on execution of agreement and
d deposit of security money.
rates should
15. Competitive
C
d be inclusive of all ta
axes ,FOR quoted in tender
t
should be
va
alid upto 31st March, 20
013 from the
e date of accceptance of bid. As per requirement, the
kiits may be procured
p
rep
peatedly upto 31st March
h, 2013
16. Items quoted by the firmss should be strictly
s
as pe
er standard specification
s
ns.
‐ 5T
supplies
s shall be executed
e
att the time and in the manner prrescribed byy the
17. The
in
ndenting officer. Any contravention
n thereof sh
hall be deem
med as a brreach of con
ntract
and penalties as presccribed by th
he Regiona
al Director,S
SAI ,NSEC,K
Kolkata ma
ay be
im
mposed.
18. The
T R.D. will have the rig
ght to reject any
a or all the
e bids without assigning
g any reason
n.
B
received
d without tender fee(in
n the case of
o down loa
aded forms) Earnest mo
oney,
19. Bids
S
Samples
of quoted
q
item
ms, condition
nal or incom
mplete havin
ng cuttings or overwriting is
lia
able to be re
ejected.
T supplies received, if not found ass per specifiication of ten
ndered itemss, are liable to be
20. The
re
ejected.
21. In
n case the bidder
b
fails in
n making the supply in a given time
e and place this Office shall
have the righ
ht to purcha
ase the sam
me from the
e other sou
urce at the risk and co
ost of
su
upplier.
22. The
T
R. D, SAI
S SAI NSEC,Kolkata will be lega
ally compete
ent to cance
el the contra
act of
su
upply and also
a
to take any
a other acction againsst the supplier including imposing of
o any
penalty on the supplier during
d
pende
ency and till the final exe
ecution of th
he contract of
o the
su
upply, in ca
ase the supplier is ever found to have comm
mitted any frraud againstt SAI
N
NSEC,Kolkat
ta in supplyying the matterial or indulge in anyy other malp
practice’s thereof
ca
ausing any financial
f
lossses during contract
c
perio
od.
23. The
T
contract can be term
minated or cancelled
c
su
ummarily by SAI in who
ole or in parrt any
tim
me without assigning any reason, if the supplyy made by the
t manufaccturer/ suppllier is
not found ac
ccording to the
t
sample approved or
o in case supply
s
is not received within
w
sttipulated tim
me
24. The
T
Regiona
al Director, SAI
S NSEC,K
Kolkata havve the right of awarding the work to
o one
su
upplier or diffferent suppliers for the supply of sp
ports kit item
ms.
25. SAI
S taking intto account past
p
performa
ance of partty,reserves the right to re
eject any ten
nder.
26. All
A the Bid do
ocuments, su
upporting pa
apers etc. su
ubmitted by Firm/Bidderrs should be
e duly
siigned, quotin
ng name & address
a
of Firm
F
along with
w seal /stamp of Firm.
27 Tenderer
T
must be having
g annual turn
n over of Rss.20.00 lakhs (per annum)during the
e last
3 preceding years,
y
as per the Trading
g and Profit & Loss Acccount.
he R.D. SAI NSEC, Kolkkata will havve the right to
t forfeit the
e earnest mo
oney, if the terms
t
28.Th
& con
nditions of th
he agreemen
nt are not ad
dhered to byy the supplier/ breach of contract.
29. In
n case any dispute
d
arise
es in regard to the tende
er, the decission of the Regional Dirrector
SAI , NSEC, Kollkata will be final and bin
nding.
K
only will have ju
urisdiction fo
or deciding case
30.In case of litiigation, the courts at Kolkata
accorrding to India
an law in forrce.
31.Th
he technical bid of the bidders
b
will be
b opened firrst, thereafte
er samples will
w be evalu
uated.
The financial
f
bid
d will be ope
ened only of
o the bidders whose Technical
T
bid
d is acceptted &
whosse samples are
a selected
d by the com
mpetent authority.
32. It must be
e noted tha
at this is just
j
an en
nquiry and does not amount to any
mitment on the
t part of Sports
S
Autho
ority of India
a to order an
ny or all
p
products
offfered.
comm
The decision
d
of Sports
S
Autho
ority of India
a in this rega
ard would be
b final and be entirely, at its
discre
etion.
-633.These are only proposed draft terms and conditions and can be modified,
changed or added to at the time of finally concluding and signing the agreement.
DECLARATION
a. I have read the terms & conditions mentioned in the tender document and
undertake to abide the same during the contractual period.
b. The information given in the technical bid by the undersigned is correct.
(SIGNATURE OF THE BIDDER)
with address and seal
NOTE : Envelope A should be contained EMD draft.
Envelope B should be contained with Technical bid supporting documents.
Envelope C should be contained with financial bid
Samples of kit items should be submitted separately by the due date of opening the tenders.
All these envelopes should be kept in a Big envelope and to be placed in the Tender box.
‐:: 7 ::‐ Annexure
e-A
S RTS AUTH
SPORT
HORITTY OF
O IN
NDIA
NSEC:SALT LAKE CITY: KO
OLKATA TENDER
R FOR SUPP
PLY OF SPO
ORTS KIT IT
TEMS FOR SAI TRAINE
EES, IN EAS
STERN REG
GION
CHALLA
AN FOR SAMPLE
S
SUBMISS
SION
SN
Na
ame of item
m
Brand
Technical de
etails
Signaturee of bidder Name of firm with Seaal No. of
Sample
-::
8
::ANNEXURE
E-B
SPORT
RTS AUTH
HORITTY OF
O IN
NDIA
NSEC: SALT LAKE CITY: KO
OLKATA TENDER FO
T
OR SUPPLY OF SPORTS
S KIT ITEM
MS FOR SAI TRAINEES TO SAI
NSEC
C,Kolkata & IN VARIOU
US CENTRE
ES IN EASTE
ERN REGIO
ON
TENTATIVE
E REQUIREMENT OF SPORTS
S
KIT
T ITEMS
SN
Ite
em
Tentative
Requirem
ment
1.
Trrack Suits for Trainees
1500 nos
2.
T. Shirts for Trainees
2000 nos.
3.
W
Warm
up shoe
es for Traine
ees
1400 Pairrs.
4.
Kit Bag
1100 noss.
5.
SO
OCKS
2800 pairrs
6.
Sh
horts
2000 nos.
7.
ame
Ga
shoes
s
like
Football
Sho
oe,
Basketb
ball
Shoe,
Volleyball
sh
hoe,Hockey Shoe, TT sh
hoe, Gymnastic shoe, Badminton sh
hoe, Athleticc
Sp
pikes, as perr the list encclosed.
pairs
2000
g
depending
the
upon
of
strength
each
discipline
-::
9
::ANNEXURE - C
SPORTS AUTHORITY OF INDIA
NSEC:SALT LAKE CITY: KOLKATA TENDER FOR SUPPLY OF SPORTS KIT ITEMS FOR SAI TRAINEES TO TO SAI
NSEC,Kolkata & in various centres of eastern region.
TECHNICAL SPECIFICATION OF SPORTS KIT ITEMS
SN
Item
Technical Specifications
1.
Track Suits for Trainees
AS PER INTERNATIONAL STANDARD. Sweat absorbent, wrinkle
free stuff. Light Blue colour with SAI Insignia (LOGO) will be
displayed on the front side and SPORTS AUTHORITY OF INDIA in
Bold Letters on the back.
2
T-Shirts for trainees
AS PER INTERNATIONAL STANDARD. SAI Insignia (LOGO) on the
front side. Sweat absorbent, wrinkle free stuff.
3.
Warm Up Shoe for trainees
- AS PER INTERNATIONAL STANDARD.
4.
KIT BAG
Should be of International standard.
5.
SOCKS
AS PER INTERNATIONAL STANDARD
6
SHORTS
AS PER INTERNATIONAL STANDARD. SAI Insignia (LOGO) on the
front side. Sweat absorbent, wrinkle free stuff.
-:
10 : ENVELOP
PE ‘C’
S RTS AUTH
SPORT
HORITTY OF
O IN
NDIA
SAI NSEC:SALT
N
T LAKE CITY
Y: KOLKAT
TA
TENDER
R FOR SUPP
PLY OF SPO
ORTS KIT IT
TEMS
TO SAI, SAI
S NSEC: KOLKATA AND other centres of Eastern Reg
gion.
FIN
NANCIA
AL BID
D FORM
M
(To be submitte
ed in a separate
e envelope)
1.
Na
ame of Firm/Age
ency
……………
……………………
…………….
2.
ame of the Proprrietor/Partner
Na
……………
……………………
…………….
3.
ddress of the firm
m
Ad
……………
……………………
…………….
…………
……………………
……………….
I/We hereb
by submit my/our competitive quotation/amo
ount of inclusive
e of all taxes off sports kit item
ms F.O.R. destiination
i.e. SAI N.S
S.Eastern Centtre, Kolkata is valid for a perriod of one yea
ar from the date
e of acceptance
e of the bid:
SN
Item
m
hnical Specifica
ations
Tech
1.
Tra
ack Suits for tra
ainees
2
T-S
Shirts
3.
Wa
arm Up shoe
4.
KIT
T BAG
5.
SO
OCKS
6
Sho
orts/Skirts
7.
Foo
otball Shoe
8.
Hockey Shoe
9.
Vollleyball shoe
for
trainees
t
e inclusive of
Rate
all
R
taxesFOR
destination
10
Badminton shoe
11
Table Tennis Shoe
12
Gymnastic Shoe
13
Athletic Spikes
14.
Basketball shoe
15.
Wrestling shoe
16.
Weightlifting shoe
17.
Judo Dress
I/We have read the above terms & conditions of this tender and understood the same and shall abide by them. It is
certified that I am authorized signatory of the firm.
(SIGNATURE OF THE BIDDER) with address and sea